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HomeMy WebLinkAbout09-18-1991 • • { MOUNDS VIEW PLANNING COMMISSION SEPTEMBER 18, 1991 7:30 P.M. AGENDA SESSION 1. Review Minutes: September 4, 1991 (Enclosed) 2. Consideration of Variance Request by Phillips 66 Company, 2525 Highway 10, Planning Case No. 329-91 3. Review and Update of Chapter 32 of the Mounds View Municipal Code, "The Planning Commission" and the Planning Commission Bylaws • **************************************************************** APPLICANTS: YOUR ATTENDANCE AT THIS MEETING IS REQUESTED. PLEASE NOTIFY CITY HALL AT 784-3055 IF YOU ARE UNABLE TO ATTEND. THANK YOU. **************************************************************** • r ' 411 PROCEEDINGS OF THE PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA PLINI-11 1 I i Regular Meeting r September 4, 1991 YMounds View City Hall 2401 Highway 10, Mounds View, MN 55112 The Mounds View Planning Commission was called to 1. Call to Order order by Chair Mountin at 7:38 p.m. on Wednesday, September 4, 1991. MEMBERS PRESENT: Commissioners Peterson, Jones, 2 . Roll Call Miller, Stevenson (first regular meeting for newly appointed member) , and Chair Mountin. Commissioner Colleen had an excused absence. Commissioner Burger had an unexcused absence. ALSO PRESENT: Planner Harrington, Councilmember Blanchard, Planning Intern Asleson and Recording Secretary Benesch. •Motion/Second: Jones/Peterson to approve the 3 . Approval of minutes of July 2 and August 7, 1991. Minutes: July 2 , 1991, August 7, 1991 5 ayes 0 nays Motion Carried There were no residents requests or comments from 4. Residents the floor. Requests and Comments From The Floor It was noted that Mr. Jim Everson of Paster 5. Consideration Enterprises was present. of Resolution No. 319-91, Planner Harrington reviewed Resolution No. 319-91 Variance with the Planning Commission. He summarized the Request by request stating that the applicant was requesting Paster a variance to allow the elimination of 26 parking Enterprises, spaces at Mounds View Square Shopping Center in Planning Case order to construct a City required garbage No. 328-91 dumpster enclosure. Planner Harrington noted that this item had been reviewed by the Planning •Comnhission at their August 21st Agenda Session. Chair Mountin noted that this was the final action of this request since variances did not require Council action. Mounds View Planning Comm tAAPPROV t m er 4, 1991 Regular Meeting Page Two Motion/Second: Jones/Peterson to approve Resolution No. 319-91 approving the variance request of Paster Enterprises (Mounds View Square) . 5 ayes 0 ayes Motion Carried It was noted that Mr. Roger Axel, Representing 6. Consideration Dahl & Associates was present. of Resolution No. 320-91, Planner Harrington reviewed Resolution No. 320-91. Variance Planner Harrington briefly discussed this request Request by indicating that the applicant was requesting a Dahl & variance to allow the construction of a product Associates, recovery building 5 feet from the property line 2901 Hwy. 10, where a 20 foot setback is required by Municipal Planning Case Code. He also indicated that this item had been No. 327-91 reviewed by the Planning Commission at their August 21st Agenda Session. Mr. Axel stated that he had not received the correct documents, specifically a survey, from Dahl & Associates to make a determination as to111 whether this proposal even requires a variance. Chair Mountin asked Mr. Axel if he would prefer to have this item tabled until the needed documents were obtained. Mr. Axel expressed that he would prefer to have this request tabled by the Planning Commission. Motion/Second: Miller/Jones to table Resolution No. 320-91 until the next regular meeting. Motion Carried 5 ayes 0 nays 7. Consideration It was noted that the applicant was not present. of Resolution No. 321-91, Planner Harrington distributed and reviewed PUD Amendment Resolution No. 321-91 and noted that this item had for Dynex, been discussed at the August 21, 1991 Planning 4751 Mustang Commission Agenda Session. Planner Harrington Circle, stated that Dynex Industries, 4751 Mustang Circle, Planning Case has requested an amendment to a previously Case No. approved planned unit development in order to 302-90 allow the placement of a 30 foot by 50 foot canopy at the site. • Planner Harrington mentioned that storm water run- off had been a concern but that Short-Elliott- ILA 'en U Mounds View Planning Commispi�b 4, 1991 • Regular Meeting Page Three Hendrickson and the City Engineer have determined that the proposed change will not significantly impact the storm water management capabilities on the site. Planner Harrington also indicated that this proposal has been approved by the Rice Creek Watershed District. Motion/Second: Miller/Stevenson to approve Resolution No. 321-91 regarding amendment to the planned unit development for Dynex Industries, 4751 Mustang Circle. 5 ayes 0 nays Motion Carried Planner Harrington distributed and reviewed 8 . Consideration Resolution No. 318-91 regarding the Comprehensive of Resolution Plan Update. Planner Harrington indicated that No. 318-91 the next step in the process would be submission Regarding of the plan to Metropolitan Council for review and Comprehensive comments and then to the City Council. Planner Plan Update . Harrington also indicated that Met Council would review the plan for consistency with their broad comprehensive plan. Commissioner Stevenson questioned whether the proposed City bike trail system would impact the Comprehensive Plan. Chair Mountin indicated that the Comprehensive Plan has a goals and policies section and that the trail system may be addressed in this section of the Comprehensive Plan. Motion/Second: Jones/Peterson to approve Resolution No. 318-91 regarding the Comprehensive Plan Update. 5 ayes 0 nays Motion Carried No staff report 9. Staff Report Chair Mountin requested that in the future all 10. Report of Chair Planning Commission packets be three-hole punched. *Present at the August 21, 1991, Agenda Session were Commissioners Jones, Miller, Stevenson, Colleen, Peterson, Burgers and Chair Mountin. r IN AI Mounds View Planning Co JARril er 4, 1991 Regular Meeting Page Four • Also present were Planner Harrington and Planning Intern Asleson. Councilmember Blanchard announced that, on behalf of the City Council, she would like to thank the Planning Commission and Staff for their hard work on the Comprehensive Plan. There being no further business before the 11. Adjournment Planning Commission, Chair Mountin adjourned the meeting at 8: 08 p.m. Respectfully submitted, Paul Harrington Planner • • • MEMORANDUM TO: PLANNING COMMISSION FROM: PAUL HARRINGTON, PLANNER � . DATE: September 12, 1991 SUBJECT: VARIANCE REQUEST, 2525 HIGHWAY 10 Phillip's 66 Co. has requested a variance to allow a 40 '-0" curb cut at 2525 Highway 10 where a 30 '-0 " cut is allowed by Municipal Code. Staff is requesting that this item be reviewed and acted upon at the upcoming meeting. This request is closely related to the Bronson Drive street project and needs to be addressed immediately. At present, staff does not have all the information regarding this request. All relevant materials will be presented at the Wednesday • evening meeting. If you have any questions regarding this request, please feel free to give me a call. 111 m 3 • MEMORANDUM TO: PLANNING COMMISSION FROM: PAUL HARRINGTON, PLANNER (4 DATE: September 12, 1991 SUBJECT: UPDATE - CHAPTER 32 AND BYLAWS Per your request at the September 4, 1991 Agenda Meeting, I have enclosed copies of both Chapter 32 of the Municipal Code and the Bylaws for your review. • I 32. 01 CHAPTER 32 THE PLANNING COMMISSION • 32.01 Establishment . A Planning and Zoning Commission for Mounds View is hereby established . 32. 02 Composition. Subdivision 1. Appointed Members, Terms of Office. The Planning and Zoning Commission shall consist of not less than seven nor more than nine members from the resident population of Mounds View, other than persons elected to a public body, to be appointed by the Mayor with approval of the City Council from applications submitted. The appointees shall have three-year staggered terms ; at least two of these terms, but not more than three terms, shall expire each year on December 31. The Mayor, with approval of the City Council, shall appoint a Chairperson. (455 ) Subdivision 2. Designated Members . In addition to the appointed membership, two non-voting members shall be designated by the City Council , one member from the City administration and one from the City Council, to serve as liaison to the Planning and Zoning Commission. The term of the appointments shall ordinarily be for one year, except that they will terminate with the office from which the non-voting appointment is derived. • �.. ., 32. 03 Qualification of Members. No person shall be � °�� appointed with private or personal interest likely to conflict with the general public interest . If any person appointed shall find that his private or personal interests are involved in any matter coming before the Commission, he shall disqualify himself from taking part in action on the matter ; alternatively, he may be disqualified by a two-thirds majority vote of the Commissioners in attendance . 32.04 Appointment, When Effective. The appointees shall be duly sworn and take office at the first regular meeting of the Commission in the month of January each year. Both orginal and successive appointees shall hold their offices until their successors are appointed and qualified. 32 . 05 Organization, Meetings. Subdivision 1. Regular Meeting. At the first regular meeting in January, the Commission shall elect a vice-chairman from among its appointed members for a term of one year . The Commission may create and fill such other offices from its members as it may determine to transact Commission business . The Commission shall hold at least one regular meeting each month, on a day, and at a time and a place which the Commission shall fix by resolution. Rev . 9/89 32. 05 • Subdivision 2. Regular Agenda Meetings. Agenda Meetings of the Planning Commission may be held on the third Wednesday of each month at 7: 30 p.m. at the Municipal Hall. The purpose of this meeting is to discuss and prepare the agenda for the following regular meetings . Subdivision 3. Special Meetings . Special Meetings may be called by the Chairperson or by any two members of the Planning Commission by a written notice filed with the Clerk-Administrator who shall then mail a notice to all members of the time and place of meeting at least one day before the meeting. Subdivision 4. Voting Privileges . Each of the appointed members shall have equal voting privileges . Subdivision 5. Quorum. A majority of the appointed voting Commission members shall constitute a quorum. Subdivision 6. Bylaws, Records. The Commission shall adopt bylaws for its governance and for the transaction of its business. The bylaws shall be reviewed on an annual basis at the first regular meeting in February. A recording secretary, who may be recommended by the Planning Commission for appointment, shall keep a record of attendance at Commission meetings, a record of resolutions, votes and abstentions on each question re- quiring a vote. The record of the Commission shall be a public . record. 32. 06 Expenditures . The Commission may request from the City Council the employment of such staff, technicians, and experts as may be deemed proper, and may request such other funds as may be necessary and proper for the conduct of its affairs. 32. 07 Reports. The City Council may request an annual report from the Planning Commission of its works during the pre- ceding year . 32. 08 Compensation. All members of this Commission shall serve without compensation. 32.09 Vacancies. Subdivision 1. Removal from Office. An appointed member of the Commission may be removed from office for just cause and on written charges by at least four-fifths vote of the entire City Council, but such member shall be entitled to a public hear- ing before such vote is taken. It shall be the duty of the Chairman of the Commission to notify the City Council promptly of any vacancies occurring in membership. The Mayor, with approval of the City Council, shall fill such vacancies, for the unexpired term of the original appointment . In addition, an appointed 0 member may be removed by the City Council for nonattendance at Planning Commission Meetings as provided in the Bylaws adopted by the Planning Commission or if a Commission Member does not attend 20 regularly scheduled meetings per year . Rev . 9/89 32 . 09 Subdivision 2. Termination of Appointment. Any Commis- 111 sion member desiring to terminate his/her appointment to the Commission before the expiration of the term, shall give written notification to the Planning Commission Chairman of his/her intention. 32. 10 Board of Adjustment and Appeals. A Board of Ad- justments and Appeals, consisting of all appointment members of the Planning and Zoning Commission, is hereby established . The Board shall function under and be governed by the provisions of Chapter 40.26 of the Municipal Code. 32. 11 Preparatin of Comprehensive Plan. It shall be the function and duty of the Planning and Zoning Commission to prepare and recommend a comprehensive plan and periodic update of said plan for the physicaldevelopment of the Municipality, utility service, parks, playgrounds and other similar develop- ments, the use of property, the density of population, and other matters relating to the physical development of the Municipa- lity. Such plan may be prepared in sections, each of which shall relate to the Comprehensive Plan program. 32. 12 Procedure for Adoption of Comprehensive Plan. The Planning and Zoning Commission may, at any time, recommend to the City Council the adoption of the Comprehensive Plan, or any sec- • tion of it, or any amendment thereof. The recommendation by the Planning and Zoning Commission to the City Council shall be by a resolution of the Commission, approved by the affirmative votes of not less than the majority of its membership. 32. 13 Adoption of the Comprehensive Plan by Council . Upon receiving a recommendation from the Planning and Zoning Commission for the establishment or amendment of a Comprehensive Plan or section thereof, the Council shall , within a reasonable time, hold a public hearing upon such recommendation after advertising said hearing in the Official newspaper at least ten days prior to the hearing. After such hearing has been held, the Council may adopt the Comprehensive Plan or amendment or section thereof by a majority vote of its members . 32. 14 Means of Executing Comprehensive Plan. Upon the adoption of the Plan or any section thereof, it shall be the duty of the Planning and Zoning Commission to recommend to the Council reasonable and practicable means for putting into effect the Com- prehensive Plan or section thereof in order that the same will serve as a pattern and guide for the orderly physical development of the Municipality. Such means shall consist of a Zoning Plan, the control of subdivision plats, a plan of future streets loca- tions, etc . i Rev . 9/89 32.15 III32. 15 Proposed Plats. Before the preliminary approval is given to any proposed platting or property in the Municipality, the preliminary plat shall be submitted to the Planning and Zoning Commission for study and recommendation along with written reports and recommendations on the plat from the Municipal Engineer and Attorney. The recommendations on and approval of plats by the Planning and Zoning Commission shall be in accor- dance with Chapter 42 of the Municipal Code. 32.16 Zoning Plan. The Commission upon its own motion may, and upon instruction by the Council shall, prepare a revised Zoning Plan for the Municipality. Before recommending such plan to the Council, the Commission 'shall hold at least one public hearing thereon after a published notice of such hearing appears in the legal newspaper at least ten days prior to the hearing. The same procedure shall apply for the preparation of an overall street plan or acquisition of lands for other public purposes . 32. 17 Procedure to Rezone Property. See Chapter 40. 25 of the Municipal Code for procedure. 32. 18 Records or Information Required by the Commission. Upon the request of the Planning and Zoning Commission, the Clerk-Administrator or his designees shall furnish within a reasonable time such records or information as may be required • for the work of the Commission. ' ' 32. 19 Duties and Powers of the Planning Commission. The Commission shall be the City planning agency as authorized by the Minnesota Statutes and the City Charter . It shall have the duties and powers which are assigned to it by the Municipal Code. 411 Rev . 9/89 MOUNDS VIEW PLANNING COMMISSION ID BYLAWS AUTHORITY. These Bylaws are established in accordance with City Ordinance 32.05, Subdivision D, "The Commission shall adopt bylaws for its governance and for the transaction of its business." There shall be no conflict between the Bylaws of this Commission and the provi- sions of the City Charter and the Municipal Code. II. MEETINGS. The regular meetings of the Commission shall be held on the first and third Wednesday of each month as established by • resolution of the Planning Commission. Regular or agenda meetings may be added or cancelled by the chairperson or vice-chairperson. Special meetings may be added by the chairperson or vice-chairperson. A. The first Wednesday of the month shall be a regular business meeting for the purpose of making recommendations to the City Council, conducting public hearings, convening the Board of Adjust- ments and Appeals, and other official business. Rev. 10/90 • • B. The third Wednesday of the month shall be a regular agenda meeting for the purpose of informational review of applications for planning consideration, drafting of reports, and for other discussion not requiring action (i.e., vote) by the Commission. III. INFORMATIONAL PACKETS. Each commissioner shall receive an informational planning report for the items to be placed on the follow- ing month's regular business meeting agenda no later than the Friday preceding the agenda meeting. Each commissioner is responsible for reviewing the material within the packet prior to the regular agenda meeting. • IV. A1"1ENDANCE. Commission members shall advise the designated Staff member or chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member not attending 20 regular scheduled meetings per year without consent of the commission shall be deemed to have vacated his office, and such vacancy shall be filled by the City Council pursuant to Chapter 32.09 of the Municipal Code. A leave of absence may be granted by the consent of the commission. • Rev. 10/90 2 V. PROFESSIONAL CONSULTANTS. Advice from, consultation with, . and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code. VI. ADJOURNMENT. Meetings shall adjourn on or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. VII. MINUTES. Approved minutes shall be the official record of the Planning Commission. A. The minutes shall state: • 1. The kind of meeting, whether regular business or special and the date, time, and place. 2. Roll call of members present and whether absent mem- bers are excused or unexcused. 3. Corrections to and approval of the previous minutes and the vote taken. 4. Description of each item being discussed, case number, and name and address of the applicant. a) Summary of the request. b) Summary of any previous action. Rev. 10/90 3 A 111 c) Summary of staff review. d) Summary of statements made by the applicant, particularly concessions or agreements by the applicant. S. Motion/Second a) The motion shall be quoted as accurately as possi- ble. b) The motion shall be prefaced with supportive statement; i.e., "whereas". 6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and • whether motion carries or fails. 7. Specific concerns addressed to the chairperson for inclu- sion in the minutes. 8. Reports by members. 9. Date, time, place, and attendance at the preceding regu- lar agenda meetings. 10. Motion for adjournment, second, vote, and time. 11. Signature of the Staff designated member. B. All minutes shall be clearly marked to indicate either "APPROVED" or "UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes 1111 Rev. 10/90 4 "UNAPPROVED". Approved copies may be obtained upon request. A copy of the approved minutes shall be filed with the Municipal Clerk. VIII. LIAISON TO COUNCIL. In the event of the absence of the Council ex- officio member, a commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting. IX. CONFLICT OF INTEREST. When a conflict of interest may exist for a commission member or members, the member(s) shall ask to be excused and step down from the commission prior to discussion on that item. X. SUPPLEMENTARY PUBLICATIONS. All commission members shall receive a copy of the Municipal Code, Chapter 40, and other chapters applicable to the work of the commission and a copy of the Municipal Comprehensive Plan as well as other materials as provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the chairperson upon the member's resignation or termination of appointment. Rev. 10/90 5