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Home My WebLink AboutAgenda Packets - 2005/01/10 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, January 10, 2005 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution of Appreciation for Jerry Linke. B. Senator Don Betzold and Representative Connie Bernardy would like to speak to Council to update the City Council on what is going on in this legislative session. 7. JUST AND CORRECT CLAIMS 8. CONSENT AGENDA A. Licenses for Approval Approve attached Licenses Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ B. Set a Public Hearing for Monday, January 24, 2005 at 7:05 PM to Consider the Second Reading and Adoption of Ordinance 754, an Ordinance Establishing Planning and Development Fees (Ericson) C. Resolution 6420 Approving the Purchase of a Replacement Tractor for the Parks Division Staff Recommends that the City Council approve the purchase of an AEBI Terratrac TT70S Tractor along with the accessories under state contract in the amount of $70,974.00 and approve the trade in of the 1990 Ford 4630 Tractor at a credited value of 11,500.00. Including tax, this represents a City net cost of 63,339.81. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ D. Resolution 6430 Authorizing the Expenditure of Street Sign Maintenance Funds for the Conversion of Traffic Signal Lights to LED Staff recommends that the City Council authorize the expenditure of Street Sign Maintenance Funds derived from the City’s Contingency Account for the conversion of traffic signal lights to LED. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ E. Resolution 6422 Approving the Purchase of a Replacement ½ Ton Pick Up Truck Staff recommends that the City approve the purchase of a 2005 ¾ ton Ford F-250 Pick up Truck in the amount of $22,744.32; Staff recommends that the City approve the purchase of equipment for the 2005 3.4 Ton Ford F-250 from local equipment supply companies in the amount of approximately $1,800; Staff recommends the City Council to approve the disposal of Unit No. 731 a 1990 Chev. ¾ Ton Utility Pick up Truck via Gov’t Auction. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ F. Set a Public Hearing for Monday, January 24, 2005 at 7:10 PM to Consider the Second Reading and Adoption of Ordinance 757, an Ordinance Vacating an Unused and Excess Utility Easement Associated with 8265 Spring Lake Road (Ericson) G. Cancel a Public Hearing for January 24, 2005 at 7:05 PM for the Capital Improvement Plan and Authorization for the Future Sale of CIP Bonds for the Fire Station and Equipment and reschedule the Public Hearing for February 14, 2005 at 7:05 PM. H. Cancel a Public Hearing for January 24, 2005 at 7:10 PM for the Introduction and First Reading of an Ordinance Setting Storm Water Management Fees for Service in 2005 and reschedule the Public Hearing for February 14, 2005 at 7:10 PM. I. Cancel a Public Hearing for January 24, 2005 at 7:15 PM for the Introduction and First Reading of an Ordinance Setting Street Light Utility Rates for Service in 2005 and reschedule the Public Hearing for February 14, 2005 at 7:15 PM. J. Resolution 6427 Approving a Contract with the League of Minnesota Cities Insurance Trust for Claims Administration. Since no one on staff has expertise in administering worker’s comp claims, attempting to handle this one would require excessive amounts of time and expose the City to the cost of possible errors. The LMCIT’s fee of $500 per year is quite reasonable by comparison. Staff recommends authorizing the LMCIT to handle the claim. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ K. Set a Public Hearing for January 24, 2005 at 7:15 PM for the Introduction and First Reading of Ordinance 755, an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code relating to Building Heights in a Planned Unit Development (PUD) District (Ericson) L. Set a Public Hearing for January 24, 2005 at 7:20 PM for the Second Reading and Adoption of Ordinance 756, an Ordinance Amending the Mounds View Municipal Code related to Non- Conforming Driveways and Curb-Cuts (Ericson) 9. COUNCIL BUSINESS A. Resolution 6423 Selection of the Official City Newspaper, Acting Mayor, Treasurer, and Official Depositories for 2005. Select an Official Newspaper and Acting Mayor. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ B. Resolution 6424 Appointing City Council Members and City Staff as Representatives for City Commissions and other organizations. Appointing City Council members and other staff as Representatives for City Commissions and other organizations. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ C. Contract for Recreation Software This will be postponed to the January 24, 2005 City Council Meeting. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ D. Introduction and First Reading of Ordinance 754, an Ordinance Establishing Planning and Development Fees Staff recommends approval of the Intro and First Reading of the attached Ordinance 754 which amends and reaffirms various Mounds View planning and development fees. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ E. Resolution 6425 Step Increase for Greg Lee, Public Works Director. Recommend approval of a Step Wage Increase for Greg Lee. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ F. Resolution 6426 Approve a Charitable Gambling Permit for the New Brighton/Mounds View Rotary Club Recommend Approval of the New Brighton/Mounds Rotary One Day Gambling Permit at the Mermaid. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ G. Resolution 6416 Authorizing the Police Department to Accept a Local Law Enforcement Block Grant from the MN Department of Public Safety Office of Justice Program. Accept a Grant Award from the Minnesota Department of Public Safety. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ H. Resolution 6419 Approving a Lot Line Adjustment (Minor Subdivision) Between 8265 and 8281 Spring Lake Road (Ericson) Staff recommends approval that the City Council approve Resolution 6419, a resolution approving a lot line adjustment (minor subdivision) between 8265 and 8281 Spring Lake Road, with stipulations. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ I. Introduction and First Reading of Ordinance 757, an Ordinance Vacating an Unused and Excess Utility Easement Associated with 8265 Spring Lake Road (Ericson) Approve the introduction and first reading of Ord 757, an Ord vacating an excess utility easement associated with the property located at 8265 Spring Lake Road. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ J. Introduction and First Reading of Ordinance 756, an Ordinance Amending the Mounds View Municipal Code Relating to Non-Conforming Driveways and Curb-Cuts The current language pertaining to non-confirming curb cuts and driveways is confusing and difficult to administer. Allowing a nonconforming condition to persist without any regard for its justification makes little sense. The intent of the existing code was to allow conforming uses to remain so long as they were installed prior to a date certain five years ago and did not pose any hazard danger. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ K. Resolution 6432 Authorizing Staff to Advertise to Fill the Position of Part-time Temporary Building Inspector in the Community Development Department Staff recommends adoption of the attached Resolution 6432 which authorizes staff to advertise for the position of part-time temporary building inspector at a wage rate ranging between $12.50 and $15.00 an hour. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ L. Resolution 6431 Directing Staff to Coordinate the Preparation of a Comprehensive Plan Amendment Associated with the Bridges of Mounds View Redevelopment Site Resolution authorizing the preparation of a comprehensive plan amendment to rectify the inconsistency between the anticipated future land use of the Bridges site with the present zoning and the in-process AUAR study. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ M. Resolution 6433 Approving a Contract with HealthPartners for Employee Group Health Insurance. Approve contract with HealthPartners to provide employee group health insurance beginning on Feb 1, 2005 and to appoint Johnson McCann as the City’s broker/consultant for health insurance. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ N. Resolution 6435 Approval of Carpet Bid for the Mounds View Community Center. Staff recommends that the Council consider the bid received on Dec 13th and award the contract to the lone bidder, Abbey Carpet. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 10. APPROVAL OF MINUTES A. City Council Minutes, December 6, 2004. B. Executive Session Minutes, December 13, 2004. C. City Council Minutes, December 13, 2004 D. Executive Session Minutes, January 3, 2005. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce Vacancy on the Parks and Recreation Commission 2. Announce Vacancy on the Planning Commission. 3. Defense Costs Related to Litigation with the Harstad Companies. 4. Set a Date in March for Council/Staff Strategic Planning Session 5. Announce Time, Date and Location for the North Metro Home and Garden Show C. Reports of City Attorney 12. Next Council Work Session: Monday, February 7, 2005 at 7pm Next Council Meeting: Monday, January 24, 2005 at 7pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, January 10, 2005 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution of Appreciation for Jerry Linke. B. Senator Don Betzold and Representative Connie Bernardy would like to speak to Council to update the City Council on what is going on in this legislative session. 7. JUST AND CORRECT CLAIMS 8. CONSENT AGENDA A. Licenses for Approval B. Set a Public Hearing for Monday, January 24, 2005 at 7:05 PM to Consider the Second Reading and Adoption of Ordinance 754, an Ordinance Establishing Planning and Development Fees (Ericson) C. Resolution 6420 Approving the Purchase of a Replacement Tractor for the Parks Division D. Resolution 6430 Authorizing the Expenditure of Street Sign Maintenance Funds for the Conversion of Traffic Signal Lights to LED E. Resolution 6422 Approving the Purchase of a Replacement ½ Ton Pick Up Truck F. Set a Public Hearing for Monday, January 24, 2005 at 7:10 PM to Consider the Second Reading and Adoption of Ordinance 757, an Ordinance Vacating an Unused and Excess Utility Easement Associated with 8265 Spring Lake Road (Ericson) G. Cancel a Public Hearing for January 24, 2005 at 7:05 PM for the Capital Improvement Plan and Authorization for the Future Sale of CIP Bonds for the Fire Station and Equipment and reschedule the Public Hearing for February 14, 2005 at 7:05 PM. H. Cancel a Public Hearing for January 24, 2005 at 7:10 PM for the Introduction and First Reading of an Ordinance Setting Storm Water Management Fees for Service in 2005 and reschedule the Public Hearing for February 14, 2005 at 7:10 PM. I. Cancel a Public Hearing for January 24, 2005 at 7:15 PM for the Introduction and First Reading of an Ordinance Setting Street Light Utility Rates for Service in 2005 and reschedule the Public Hearing for February 14, 2005 at 7:15 PM. J. Resolution 6427 Approving a Contract with the League of Minnesota Cities Insurance Trust for Claims Administration. K. Set a Public Hearing for January 24, 2005 at 7:15 PM for the Introduction and First Reading of Ordinance 755, an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code relating to Building Heights in a Planned Unit Development (PUD) District (Ericson) L. Set a Public Hearing for January 24, 2005 at 7:20 PM for the Second Reading and Adoption of Ordinance 756, an Ordinance Amending the Mounds View Municipal Code related to Non- Conforming Driveways and Curb-Cuts (Ericson) 9. COUNCIL BUSINESS A. Resolution 6423 Selection of the Official City Newspaper, Acting Mayor, Treasurer, and Official Depositories for 2005. B. Resolution 6424 Appointing City Council Members and City Staff as Representatives for City Commissions and other organizations. C. Contract for Recreation Software D. Introduction and First Reading of Ordinance 754, an Ordinance Establishing Planning and Development Fees E. Resolution 6425 Step Increase for Greg Lee, Public Works Director. F. Resolution 6426 Approve a Charitable Gambling Permit for the New Brighton/Mounds View Rotary Club G. Resolution 6416 Authorizing the Police Department to Accept a Local Law Enforcement Block Grant from the MN Department of Public Safety Office of Justice Program. H. Resolution 6419 Approving a Lot Line Adjustment (Minor Subdivision) Between 8265 and 8281 Spring Lake Road (Ericson) I. Introduction and First Reading of Ordinance 757, an Ordinance Vacating an Unused and Excess Utility Easement Associated with 8265 Spring Lake Road (Ericson) J. Introduction and First Reading of Ordinance 756, an Ordinance Amending the Mounds View Municipal Code Relating to Non-Conforming Driveways and Curb-Cuts K. Resolution 6432 Authorizing Staff to Advertise to Fill the Position of Part-time Temporary Building Inspector in the Community Development Department L. Resolution 6431 Directing Staff to Coordinate the Preparation of a Comprehensive Plan Amendment Associated with the Bridges of Mounds View Redevelopment Site M. Resolution 6433 Approving a Contract with HealthPartners for Employee Group Health Insurance. N. Resolution 6435 Approval of Carpet Bid for the Mounds View Community Center. 10. APPROVAL OF MINUTES A. City Council Minutes, December 6, 2004. B. Executive Session Minutes, December 13, 2004. C. City Council Minutes, December 13, 2004 D. Executive Session Minutes, January 3, 2005. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce Vacancy on the Parks and Recreation Commission 2. Announce Vacancy on the Planning Commission. 3. Defense Costs Related to Litigation with the Harstad Companies. 4. Set a Date in March for Council/Staff Strategic Planning Session 5. Announce Time, Date and Location for the North Metro Home and Garden Show C. Reports of City Attorney 12. Next Council Work Session: Monday, February 7, 2005 at 7pm Next Council Meeting: Monday, January 24, 2005 at 7pm RESOLUTION NO.6428 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO JERRY LINKE WHEREAS, Jerry Linke has completed his two-year term as the Mayor of Mounds View, having been elected to serve as Mayor from January 2003 through December of 2004; and, WHEREAS, during his term as Mayor, Mr. Linke devoted considerable time working on the City’s behalf with organizations such as the League of Minnesota Cities, North Metro Mayors Association and the North Metro I-35W Corridor Coalition; and, WHEREAS, Mr. Linke also spent considerable time working with Ramsey County and the Minnesota Legislature on the City’s behalf. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Jerry Linke for his contributions to the City of Mounds View. Adopted this 10th day of January, 2005. ATTEST: Mayor Rob Marty Councilmember Stigney Councilmember Gunn Councilmember Flaherty Kurt Ulrich City Clerk/Administrator Item No: 8A Meeting Date:Jan 10, 2005 Type of Business: CA City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2005. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2004. Those companies renewing their license were licensed, at a minimum, in the year 2004. The type of license they are applying for follows the company name. Air Masters Inc HVAC Renewal Air Mechanical, Inc HVAC Renewal Alpine Asphalt, Inc Asphalt Renewal Anderson Heating & AC HVAC Renewal Amtech Lighting Services Signs Renewal Asphalt Driveway Co Asphalt Renewal Associated Mechanical Contractors HVAC Renewal Axis Mechanical Environmental Services Inc HVAC Renewal Automatic Garage Door & Fireplaces HVAC Renewal Carl Bolander & Sons Excavating/Demo Renewal CenterPoint Energy MN Gas HVAC Renewal Clear Channel Outdoors, Inc Signs Renewal DeMar Signs, Inc Signs Renewal DMJ Corporation Asphalt/Excavating Renewal Fedtech Inc Custom Machining Renewal Allied Fireside DBA Fireside Hearts and Home HVAC Renewal Frattalone Paving, Inc Asphalt Renewal Gilbert Mechanical Contractors, Inc HVAC Renewal Grant Utilities, Inc Sewer/Water Renewal Harris Companies, Inc HVAC Renewal Imaginality Inc Signs Renewal Kath Fuel Oils Service Co DBA Kath HVAC HVAC Renewal Kraus-Anderson Construction Co Gen Const (Commercial) Renewal M.A. Mortenson Company Gen Const (Commercial) Renewal Master Mobile Home Service, Inc HVAC Renewal Mobile Maintenance Inc HVAC Renewal MP Nexlevel, LLC Other: Cable/Ph Wire Install Renewal Neeck Construction, Inc Masonary/Concrete Renewal Olympic Wall Systems, Inc Plaster/Stucco/Lathing/Sheetrock New Omega Commercial Construction, Inc Gen Const (Commercial) Renewal Riccar Heating & AC HVAC/In floor heat Renewal River City Sheet Metal, Inc HVAC Renewal RJM Construction Gen Const (Commercial) Renewal Sela Roofing Gen Const (Commercial) Renewal Sedgwick Heating & AC HVAC Renewal The Snelling Co, Inc HVAC Renewal Standard Heating & AC HVAC Renewal Steinkraus Plumbing, Inc HVAC Renewal St. Marie Sheet Metal, Inc HVAC Renewal St. Paul Plumbing & Heating HVAC Renewal Superior Htg AC & Elec, Inc HVAC Renewal Thermex Corporation HVAC Renewal Wenzel Plumbing and Heating, Inc HVAC Renewal Forced Air Inc. DBA Wenzel Heating & AC HVAC Renewal Yale Mechanical Inc HVAC Renewal Staff Recommendation: Approve license applications as requested. Respectfully submitted, Barbara Benesch Item No. 8C Meeting Date: January 10, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6420 Approving the Purchase of a Replacement Tractor for the Parks Division Background: In 1990, the City purchased a Ford 4630 Tractor. This tractor has been used to perform field and boulevard maintenance, including sidewalks and walkways. It is, however, plagued with chronic mechanical problems, i.e., leaking radiator, worn out brake system (located in the transmission), worn out rams on the three point hitch system. It is no longer dependable and has therefore reached the end of its economical useful life cycle. This tractor has been scheduled for replacement in 2005 and monies have been allocated in the 2005 budget for its replacement. It is currently in a usable condition because of the City’s maintenance program and therefore retains a salvage value of 11,500.00. This tractor also has other limitations that reduce its usefulness. These include having two wheel drive, as opposed to four wheel drive, and having the PTO (power take off) only on the rear of the vehicle. These factors limit the capabilities of the tractor - i.e. box drag/leveler, aerator, fertilizer spreader, slit seeder, ball field drag, rough cutting mower and snow blowing. Since 1990 when the City purchased the Ford 4630 Tractor, there has been a whole new generation of tractors far better adapted to address the needs of the City. These new tractors employ designs features that make them more versatile and useful. Staff has performed an extensive study and evaluation of tractors that are designed to meet our needs. The AEBI Terratrac TT70S Tractor has proven to be safe, dependable and user friendly. It will be able to perform the following tasks due to the 4 wheel capabilities and it also has a 3 point hitch in the rear and front and is equipped with a PTO drive rear and front: • Snow blowing, and sweeping of path ways • Ruff cut mowing • Aerating • Fertilizing • Seeding • Leveling (i.e. Ball fields, Walkways and Boulevard Repairs) Staff recommends that we trade in our 1990 Ford 4630 tractor and broom attachment for the purchase of a AEBI Terratac TT70S also with a broom attachment. In January of 2003, the City purchased a similar AEBI Terratac Tractor, therefore all attachments and implements currently owned by the City will fit directly on this AEBI Tractor and will enable the Staff to use both machines on different tasks. (Example: One with a blower and the other with the broom). Staff has contacted other municipalities and organizations to discuss their use and satisfaction of this tractor. The City of Maple Grove, The City of St. Paul (Parks), the Garrison Diversion in North Dakota and the American Ski Corporation in Maine have all given this equipment a very good recommendation. This tractor would be purchased under state contract and thus forego the requirement to acquire additional bids. The state contract bid is as follows: • Base Price $ 67,719.00 • Sweeper $ 3,255.00 • Total Machine Price $ 70,974.00 • Trade In $-11,500.00 • Total Price $ 59,474.00 • Sales Tax (6.5%) $ 3,865.81 • Total Price $ 63,339.81 The Parks Budget, 100-4360-7030 has $70,000.00 budgeted for a tractor purchase. Recommendation: Staff recommends that the City Council approve the purchase of an AEBI Terratrac TT70S Tractor along with the aforementioned accessory (72” sweeper attachment – 32” diameter) under state contract in the amount of $70,974.00 and approve the trade in of the 1990 Ford 4630 Tractor at a credited value of 11,500.00. Including tax, this represents a net City cost of 63,339.81. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION 6420 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF A REPLACEMENT TRACTOR FOR THE PARKS DIVISION WHEREAS, the City Council previously approved the purchase of a 1990 Ford 4630 Tractor; and WHEREAS, said tractor has been in use for fourteen years and has reached its economical useful life; and WHEREAS, said tractor has a the trade in value of $11,500.00; and WHEREAS, $70,000 has been budgeted in the Parks Division 2003 budget (100-4360-7030) for the replacement of the1990 Ford 4630 Tractor; and WHEREAS, Staff has performed an extensive study and evaluation of tractors that are designed to meet our needs; and WHEREAS, the AEBI Terratrac TT70S Tractor has proven to be safe, dependable and user friendly; and WHEREAS, Staff recommends purchasing an 72” PTO driven sweeper (32” diameter); and WHEREAS, said tractor would be purchased under state contract and thus forego the requirement to acquire additional bids; and NOW, THEREFORE BE IT RESOLVED, the Mounds View City Council does hereby approve the purchase of an AEBI Terratrac TT70S Tractor along with the aforementioned accessories under state contract in the amount of $70,974.00 and approve the trade in of the 1990 Ford 4630 Tractor at a credited value of $11,500.00. Including tax, this represents a net City cost of $63,339.81. Adopted this 5th day of January 2005. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ Kurt Ulrich, City Administrator Item No. 8D Meeting Date: January 10, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6430 Authorizing the Expenditure of the Street Sign Maintenance Funds for the Conversion of Traffic Signal Lights to LED Background: The City currently is responsible for the electrical cost and minor maintenance associated with the operation of various traffic signals located within the City. There are three such traffic signals located at: County Road 10 and Silver Lake Road County Road 10 and Silver Lake Road Quincy Street and County Road I Discussion: Ramsey County has initiated a program to convert all traffic signals within their jurisdiction from using conventional incandescent lights to LED lights. The LED lights use far less energy than conventional incandescent lights with a greater life expectancy. The County has offered to include the aforementioned three traffic signals, which the City is currently responsible for, in with their program. The total cost of the materials to covert these signals (including pedestrian crossing lights) is $7,420.86. However, Xcel Energy is offering a $3130.00 rebate, thereby reducing the cost to $4290.86. The County will install the LED lights free of charge. As a savings comparison, the traffic signal light at County Road 10 and County Road H2, which is equipped with LED lights, had an average electrical usage of 733 kwh (kilowatt hours) per month with a cost of $52.71. This is compared to the light located at County Road 10 and Woodale Drive, which are not equipped with this type of light. It had an average electrical usage of 2072 kwh with a cost of $134.91. This represents almost a 61% savings. The payback on an average billing of $134.91 over a twelve-month period is $986.40 per intersection. With three intersections being proposed for conversion, the savings is approximately $2959.20. This equates to a seventeen (17) month payback period. The Street Sign Maintenance Department (Account 100-4475-5130) would finance this project with funds derived from the City’s Contingency Account. The 2005 Budget would need be to be revised to reflect this allocation. Recommendation: Staff recommends that the City Council authorize the expenditure of Street Sign Maintenance Funds derived from the City’s Contingency Account for the conversion of traffic signal lights to LED. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6430 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE EXPENDITURE OF THE STREET SIGN MAINTENANCE FUNDS FOR THE CONVERSION OF TRAFFIC SIGNAL LIGHTS TO LED WHEREAS, the City currently is responsible for the electrical cost and minor maintenance associated with the operation of various traffic signals located within the City; and WHEREAS, Ramsey County has initiated a program to convert all traffic signals within their jurisdiction from using conventional light to LED lights and has offered to include three traffic signals, for which the City is currently responsible, in with their program at a total cost of $4290.86; and WHEREAS, the Street Sign Maintenance Department (Account 100-4475- 5130) would finance this project with funds derived from the City’s Contingency Account.; and WHEREAS, the City Charter, Section 7.08 gives the City Council authority to amend the budget by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The expenditure of funds from Street Sign Maintenance Funds derived from the City’s Contingency Account for the conversion of traffic signal lights to LED is hereby authorized. 2. The Street Sign Maintenance Department (Account 100-4475-5130) will finance this project with funds derived from the City’s Contingency Account. The 2005 Budget would be to be revised to reflect this allocation. 3. The 2005 Budget is hereby revised to reflect this allocation. Adopted this 10th day of January 2005. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator Item No. 8E Meeting Date: January 10, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6422 Approving the Purchase of a Replacement ½ Ton 4X4 Pick Up Truck Background: In 1995, the City purchased a Ford F-150 Series ½ Ton Pick Up Truck. This truck was used primarily in the Parks Department and by the Parks Supervisor. This truck was used to pick up parts and materials and transport staff and materials to various work sites. The City has a practice of replacing light duty trucks, including pick up trucks, on a ten-year cycle. The replacement practice for light duty trucks has been as follows: When a light duty truck becomes tens years old, a new truck with similar or exacting specifications is purchased. In an effort to maximize the full potential and usage of the light duty truck fleet, the ten-year old truck is not traded in. Instead, it is compared to other light duty trucks the City owns that are older than ten years of age. The City then selects the truck from this group that has the least value for the City and trades it in. By using this trade-in method, the City maximizes the use of each light duty truck. Discussion: The 1995 Ford pick up truck was scheduled for replacement in 2005 and monies have been allocated in the 2005 budget for its replacement (Account # 100-4360- 7030). Staff is recommending that Unit No. 409 in the Parks Division be replaced with a similar truck, with similar equipment and options and that Unit No.731, a 1990 Chevrolet ¾ Ton will be traded in at the next available opportunity. Unit No. 409 will be returned to the Public Works general motor pool and used by full and part- time staff. A 2005 ¾ Ton Ford F-250 4X4 can be purchased from Superior Ford under state contract, foregoing the requirement of acquiring additional bids, for $21,328. Tax, license, and transfer fees would cost an additional $1,416.32. The truck that will be traded in is Unit No.731, a 1990 Chevrolet ¾ Ton Utility Truck. It is currently in a usable condition and retains a salvage value due to the City’s extensive maintenance program. This truck will go to the Government Auction as soon as the City acquires the new replacement truck. In addition to the truck itself, additional equipment and options are necessary to fully utilize this truck. These include: a safety cab protector (back rack), strobe light, 2-way radio, specialized antenna, safety lights, work/tool box and “City of Mounds View” logos. These items can be purchased for approximately $1,800. A summary of the proposed truck replacement is as follows: • 2005 ¾ Ton 4X4 Ford F-250 Pick Up Truck $21,328 • Tax, License, and Transfer Fees $1,416.32 Subtotal: $22,744.32 • Equipment $1,800 Total: $24,544.32 The 2005 General Fund, Parks Vehicle Account (Account 100-4360-7030) has $28,000.00 budgeted for this pick up truck purchase. Recommendation: Staff recommends that the City Council approve the purchase of a 2005 ¾ Ton Ford F-250 4X4 Pick Up Truck under state contract and award a contract to Superior Ford in the amount of $22,744.32 for the purchase of this truck, including tax, license, and transfer fees. Staff also recommends that the City Council approve the purchase of equipment for the 2005 ¾ Ton Ford F-250 4X4 Pick Up Truck from local equipment supply companies in the amount of approximately $1,800. Finally, Staff recommends that the City Council approve the disposal of Unit No.731, a 1990 Chevrolet ¾ Ton Utility Pick Up truck, via Government Auction, as soon as the above mentioned truck is put into service. The trade-in amount is estimated to be $1,500.00 to $2,000.00. The amount sold for at Government Auction is not established until date of sale. The City can put a “reserve” on the truck to guarantee the sale of no less than $1,500. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6422 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF A REPLACEMENT 3/4 Ton 4X4 PICK UP TRUCK WHEREAS, the City Council previously approved the purchase of a 1995 Ford F-150 Series ½ Ton Pick Up Truck; and WHEREAS, said pick up truck has been in use for ten years and is scheduled for replacement; and WHEREAS, said truck can be replaced with a similar specification truck; and WHEREAS, a 2005 Ford F-250 Series 4X4 ¾ Ton Pick Up Truck can be purchased from Superior Ford under state contract for $21,328. Tax, license, and transfer fees would cost an additional $1,416.32; and WHEREAS, additional equipment, such as a safety cab protector and strobe lights, are necessary to fully utilize said truck; and WHEREAS, said equipment can be purchased from local equipment supply companies in the amount of approximately $1,800; and WHEREAS, the existing Unit No.731, a 1990 Chevrolet ¾ Ton Truck, can be disposed of via auction at the next available opportunity and retains an estimated salvage / trade-in value of $1,500.00; and WHEREAS, the 2005 General Fund, Parks Vehicle Account (Account 100-4360-7030) has $28,000.00 budgeted for this pick up truck replacement purchase. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The purchase of a 2005 Ford F-250 Series 4X4 ¾ Ton Pick Up Truck is hereby approved. 2. A contract to Superior Ford in the amount of $22,744.32 for the purchase of said truck, including tax, license, and transfer fees is awarded. 3. The purchase of necessary equipment for the Ford F-250 Series 4X4 ¾ ton truck is hereby approved. 4. The trade-in / salvage / disposal of the existing Unit No.731, a 1990 Chevrolet 4x4 pick up, at a Government Auction at the next available opportunity is hereby authorized. Adopted this 10th day of January 2005. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator Item No: 9A Meeting Date: January 10, 2005 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant to Administration Item Title/Subject: Consideration of Resolution 6423, Selection of the Official City Newspaper, Acting Mayor, Treasurer and Official Depositories for 2005 Discussion: The Focus and The Bulletin have each submitted proposals to be the City’s official newspaper for 2005. (See attached.) The Council selected The Bulletin as the City’s primary newspaper last year. Both newspapers have put in bids (letters attached), and The Bulletin’s rates continue to be slightly less. Both newspapers accept legal notices via e-mail. Last year and in years previous the Council selected the St. Paul Pioneer Press as the City’s secondary newspaper. Although the Pioneer Press did not submit a proposal this year, it would certainly be acceptable for the Council to select the Pioneer Press as the City’s secondary newspaper. In addition, the attached resolution appoints treasurer consistent with Section 6.04 of the City Charter. Recommendation: Review Resolution 6423, select an official newspaper and Acting Mayor and adopt Resolution 6423. Respectfully submitted, Desaree Crane Attachments: 1. Letter from Sun Newspapers 2. Letter from Lillie Suburban Newspapers, Inc. RESOLUTION NO. 6423 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE YEAR 2005 WHEREAS, Minnesota Statute 412.831 requires that City Councils annually designate a newspaper of general circulation as its official newspaper; and WHEREAS, Minnesota Statute 412.121 requires that City Councils annually elect an Acting Mayor from among Council Members; and WHEREAS, Minnesota Statute 427.01-.12 requires that City Councils annually select an official depository for City funds; and WHEREAS, Chapter 6. Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Official Newspaper: Primary: The Bulletin Secondary: St. Paul Pioneer Press Acting Mayor: _________________________ Primary Depository: Western Bank (for checking accounts, savings accounts and investments) Secondary Depositories: Minnesota Municipal Money Market Fund MBIA-4M Fund Wachovia Securities, Inc. RBC Dain Rauscher, Inc. CitiGroup Global Markets, Inc. U.S. Bank Systems Investment Services Wells Fargo Bank N.A. US Bank Corporate Trust Services Federal Reserve Bank of Mpls. Lynk Systems, Inc. TCF National Banks Resolution 6423 Page 2 BE IT FURTHER RESOLVED that the City Administrator/Clerk, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: Kurt Ulrich, City Administrator Charles Hansen, Treasurer Mary Tatarek, Deputy Treasurer Adopted this 10th day of January, 2005. ______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (SEAL) Item No: 07H Meeting Date: January 9, 2006 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant to the City Administrator Item Title/Subject: Consideration of Resolution 6710, Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations Discussion: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. Below are the 2005 Council and Staff appointments for your reference: Ramsey County League of Local Government NW Youth and Family Services 1. Joe Flaherty, Councilmember 1. Joe Flaherty/Barbara Thomas 2. Kurt Ulrich, City Administrator (Councilmembers) SLP/Blaine/MV Fireman’s Relief Assoc. League of Minnesota Cities 1. Roger Stigney, Councilmember 1. Rob Marty, Mayor 2. Kurt Ulrich, City Administrator 2. Kurt Ulrich, City Administrator Human Resources Committee 1-35 Corridor Coalition 1. Joe Flaherty, Councilmember 1. Rob Marty, Mayor 2. Roger Stigney, Councilmember 2. Kurt Ulrich, City Administrator 3. Kurt Ulrich, City Administrator MPLS Metro N. Convention & Visitors Bureau North Metro Mayors Assoc. 1. Kurt Ulrich, City Administrator 1. Rob Marty, Mayor 2. Aaron Backman, Economic Deve. Coord. 2. Kurt Ulrich, City Administrator YMCA Advisory Committee 1. YMCA Center Manager (Dan Weldon) 2. YMCA Center Manager (Marta McIntyre) 3. Executive Director of NW Family YMCA (Pat Reimersma) 4. Mounds View Banquet Center (Canyon Grille – Roy Dodds) 5. Kurt Ulrich, City Administrator 6. Shari Kunza, Rep from the Park and Rec Commission 7. Roger Stigney, Councilmember 8. Sherry Gunn, Councilmember At the last City Council Work Session, the City Council discussed the creation of a Community Center Task Force to help plan the future of the facility. Suggested Task Force Membership: • 1 Council Member • 1 Planning Commission Member • 1 Park and Recreation Commission Member • 2 Citizens at-large Staff Liaison: Kurt Ulrich, City Administrator Steve Dazenski, Parks Supervisor Direction to task Force: • Identify the scope of community needs the City wants to serve with the banquet facility and the Community Center. • Identify to what extent community needs are being met. • Identify alternatives to meet the City’s identified needs. • Identify resources available for the City to meet identified needs. • Identify a short to long-range strategy for the facility. • Report to Council at the March 6, 2006 work session Recommendation: Please make the appointments as necessary and approve the attached Resolution 6710. Respectfully submitted, Desaree Crane RESOLUTION 6710 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMISSIONS AND OTHER ORGRANIZATIONS WHEREAS, members of the City Council act as representatives to City Commissions and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the following City Commissions and other organizations for the year 2006: Ramsey County League Northwest Youth and Family of Local Government Services 1. _______________ 1. ________________ 2. Kurt Ulrich, City Administrator Spring Lake Park/Blaine/ Mounds View Fireman’s Relief Assoc. League of Minnesota Cities 1. _______________ 1. Mayor Rob Marty 2. Kurt Ulrich, City Administrator 2. Kurt Ulrich, City Administrator Human Resources Committee I-35 Corridor Coalition 1. ______________ 1. Mayor Rob Marty 2. ______________ 2. Kurt Ulrich, City Administrator 3. Kurt Ulrich, City Administrator Minneapolis Metro North Convention North Metro Mayors Association And Visitor’s Bureau 1. Mayor Rob Marty 1. Kurt Ulrich, City Administrator 2. Kurt Ulrich, City Administrator 2. Aaron Backman YMCA Advisory Committee 1. YMCA Center Manager 2. YMCA Center Manager 3. Executive Director of the Northwest Family YMCA (Pat Reimersma) 4. Kurt Ulrich, City Administrator 5. ______________, Rep from the Parks and Recreation Commission 6. _______________, Councilmember 7. _______________, Councilmember Mounds View Community Center Task Force 1. ____________________ 2. ____________________ 3. ____________________ 4. ___________________ 5. ___________________ Resolution 6710 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 9th day of January, 2006. _______________________________ Rob Marty, Mayor ATTEST: ________________________________ Kurt Ulrich, City Administrator (seal) Item No: 9D Meeting Date: Jan 10, 2005 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Introduction and First Reading of Ordinance 754, an Ordinance Establishing Various Planning and Development Fees Introduction: It has been brought to our attention that the various planning and development fees charged by the City should be adopted by ordinance. At this time, the only planning or development related fee currently present in the City Code or otherwise adopted by ordinance relates to subdivisions, and the fee articulated is not consistent with the fee as identified in the 2005 Fee Schedule. For this reason, the attached ordinance has been prepared for Council review and consideration. Discussion: The attached ordinance establishes a schedule of planning and development related fees. The fees should be considered the minimum fee, as it may be the case that the fee collected is not sufficient to cover the costs associated with the processing of the application. Applicants are made aware that they are responsible for costs above and beyond the application fee and they sign a statement acknowledging this. The ordinance is drafted in two distinct parts—Section 1, which relates to subdivision fees codified in Chapter 1202 of the City Code, and Section 2, which lists all other uncodified planning and development fees. While different from what is currently indicated in Chapter 1202, the fees proposed for subdivision applications are consistent with what the Council approved on December 13, 2004. In Section 2, certain fees have been increased which does represent a change from what the Council adopted in December. Upon adoption of this ordinance, the corresponding changes would be made to the 2005 Fee Schedule however the fee schedule itself would not need to be reapproved. A public hearing is required for this ordinance and it will be held in conjunction with the second reading scheduled for January 24, 2004. Recommendation: Staff recommends approval of the introduction and first reading of the attached Ordinance 754 which amends and reaffirms various Mounds View planning and development fees. Respectfully submitted, ________________________ James Ericson Community Development Director ORDINANCE 754 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE ESTABLISHING FEES FOR PLANNING REQUESTS AND AMENDING CHAPTER 1202 RELATING TO SUBDIVISION FEES The City of Mounds View ordains: SECTION 1. Subdivision 1 of Section 1202.02 of the Mounds View Municipal Code pertaining to Subdivision fees is hereby amended with the proposed additions underlined and deletions struck out: 1202.02: FEES AND CHARGES: Subd. 1. Fees and Deposits: a. Base Fee: To defray administrative and other costs of processing subdivision requests, the following nonrefundable base fees shall be paid at the time an application is filed with the Clerk-Administrator: a fee shall be paid at the time an application is filed consistent with and as identified in Appendix E of this Code. Minor subdivision .......................................................... $150.00 Major subdivision .......................................................... $250.00 b. Additional Deposit: An additional deposit shall be paid to cover all costs of public notices, materials and staff or consultant time spent in review, research or preparation of materials for said application in excess of the base fee. The applicant shall be given an estimate of these costs in excess of the base fee and shall deposit such amount with the City. An additional deposit shall be paid whenever the Clerk-Administrator determines that additional costs will be incurred beyond those initially estimated. No action on the application shall be taken by the City until such fees and deposits have been paid as required. c. Refunds: Any portion of the deposit not spent or encumbered shall be refunded to the applicant within thirty (30) days after consideration of the application is completed. Whenever an application is withdrawn prior to referral to the Planning and Zoning Commission, a refund shall be made of any portion of the deposit that has not been spent or encumbered. b. Excess fees. Applicants are responsible for all costs in excess of the application fee incurred by the City in the processing of the subdivision application. Such excess fees are to be paid upon receipt of statement from the City of Mounds View. Excess fees may include, but shall not be limited to, photocopy costs, staff time, and fees for planning consultants, attorneys and engineers. c. d. Payments of Costs: No official or agent of the City may sign or approve any plat or deed accepting or approving said plat or deeds until any additional costs over and above the deposits have been paid. Ordinance 754 Page 2 SECTION 2. A New “Appendix E” of the Mounds View Municipal Code entitled “Planning and Development Fees” is hereby approved with the following planning and development fees as shown. Changes to previously adopted fees are shown with the old fees struck out and the new fees underlined: APPENDIX E PLANNING AND DEVELOPMENT FEES Administrative Variance *$75 City Code (non-zoning) Text Amendment: $125 $150 Comprehensive Plan Amendment: $250 $350 Conditional Use Permit (CUP): R-1, R-2 $150, all others $325 **$350 Development Review: $125 an acre; min $125, max $750 Interim Use Permit (IUP): R-1, R-2 $150, all others $325 **$350 Major Subdivision $500 Minor Subdivision $250 Planned Unit Development (PUD): $750 Planned Unit Development Amendment: $350 Rezoning: $500 Variance: R-1, R-2 $150; all others $325 $350 Wetland Alteration Permit: R-1, R-2 $150; all others $200 $300 Wetland Buffer Permit: R-1, R-2 $25; all others $100 Zoning Code Text Amendment: $150 $200 * Qualifying applicants denied an administrative variance may apply for formal variance approval with an additional $100 payment rather than paying the full $150 variance fee. ** The fee to amend an approved Conditional Use Permit or Interim Use Permit is the same fee as the CUP or IUP. Ordinance 754 Page 3 SECTION 3. This ordinance shall take effect thirty (30) days after the date of its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View on this 10th day of January, 2005. SECOND READING, PUBLIC HEARING and ADOPTION by the City Council of the City of Mounds View this 24th day of January, 2005. Rob Marty, Mayor ATTEST: __________________________ Kurt Ulrich, City Clerk / Administrator Approved as to form: ______________________ Mounds View City Attorney (SEAL) Item No: 09E Meeting Date: January 10, 2005 Type of Business: Council Business City Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant to Administration Item Title/Subject: Approval of Resolution 6425, Step Increase for Greg Lee, Public Works Director Background: Greg Lee is a current employee with the City of Mounds View. His supervisor reviewed his performance as it relates to the responsibilities outlined in his job description. Discussion: It was determined that Greg Lee more than satisfactorily performed in the capacity of his position, and therefore a wage adjustment is consistent with the City’s Personnel Policy. Recommendation: Approve Resolution 6425 as presented. Respectfully submitted, Desaree Crane RESOLUTION NO. 6425 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING STEP ADJUSTMENTS WHEREAS, the following is a regular full-time employees who is currently working for the City of Mounds View; and WHEREAS, his supervisor reviewed his performance as it relates to the responsibilities outlined his job description; and WHEREAS, his supervisor determined that the following employee below have more than satisfactorily performed in the capacity of his position (documented in his performance review on file); and WHEREAS, a wage adjustment is consistent with the City’s personnel policy. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following as indicated in the chart below. Name Current Position Date of Employment Current Step & Wage Step & Wage Adjustment Effective Date of Adjustment Greg Lee Public Works Director 01/02/2002 Step 4 $38.33/hr Step 5 $40.35/hr 01/02/2005 Adopted this 10th day of January, 2005. ______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (SEAL) Item No: 9F Meeting Date: January 10, 2005 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant to Administration Item Title/Subject: Resolution 6426 Granting the New Brighton/Mounds View Rotary a One Day Permit to Conduct Charitable Gambling at the Mermaid, Mounds View, MN The New Brighton/Mounds View Rotary would like to hold a charitable gambling event at the Mermaid on Friday, April 1, 2005 (as they did last year on April 30, 2004). The Lions currently hold a license to conduct charitable gambling at the Mermaid. The State Gambling Board has indicated that it does not see a conflict in allowing more than one organization to hold licenses for the same venue as long as the municipality is agreeable. Attached is a LG 220 Application for Exempt Permit from the State of Minnesota for lawful gambling, and a list of the New Brighton/Mounds View Rotary members. Recommendation: Approve attached Resolution 6426. Respectfully submitted, Desaree Crane RESOLUTION NO. 6426 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION GRANTING THE NEW BRIGHTON/MOUNDS VIEW ROTARY A ONE DAY PERMIT TO CONDUCT CHARITABLE GAMBLING AT THE MERMAID MOUNDS VIEW, MINNESOTA WHEREAS, the New Brighton/Mounds View Rotary has requested that the Council allow them to conduct charitable gambling at The Mermaid on April 1, 2005; and WHEREAS, the Gambling Control Board requires that the local unit of government (city of county) pass a resolution specifically approving or denying requests to conduct charitable gambling; and WHEREAS, the New Brighton/Mounds View Rotary is in compliance with all requirements of the Mounds View Municipal Code with regard to charitable gambling regulations; and WHEREAS, it is the desire of the City of Mounds view to assist in the economic prosperity of local business owners. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby authorize the New Brighton/Mounds View Rotary to conduct charitable gambling at The Mermaid. Adopted this 10th day of January, 2005. ______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (SEAL) Item No: 9H Meeting Date: January 10, 2005 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Mounds View City Council From: James Ericson, Community Development Director Item Title/Subject: Consideration of a Lot Line Adjustment (Minor Subdivision) Between 8265 and 8281 Spring Lake Road; Planning Case MI04-002 Introduction: Neil and Jill Rudnitski, property owners of 8265 Spring Lake Road, have applied for a lot line adjustment (Minor Subdivision) for the north property line shared with 8281 Spring Lake Road. The Rudnitski home, which was constructed in 1998, was not constructed in accordance with the survey and approved plans. Rather than maintaining the five-foot garage setback and ten- foot living space setback, the stakes were shifted after the initial inspection which caused the driveway to be built on the property line, the garage at a 1.6 foot setback and the living space at a 5.7 foot setback. The adjoining property owners (Ken and Michelle Mackey) did not notice the encroachment and staff had no reason to suspect the staked location had been altered upon construction. At some point, the property owners of 8281 and 8265 Spring Lake Road realized the discrepancy and came to an agreement to shift the lot line to the north to correct the setback deficiency. Using the northwest corner as an anchor, the lot line is proposed to pivot eight feet to the north along the east line, as indicated on the attached boundary exhibit prepared by Pioneer Engineering. In so doing, the house and garage achieve setback conformity. Discussion: According to the Mounds View City Code, a minor subdivision is a division of land less than two acres in area in which only one additional lot is created. The definition also encompasses lot line adjustments, even though no new lots (such as with this request) may be created by the adjustment. Both lots are zoned R-1, Single Family residential and the minimum lot size for an interior lot (8281 Spring Lake Road) is 11,000 while the minimum lot size for a corner lot (8265 Spring Lake Road) is 12,500 square feet. The Comprehensive Plan designates this area for low density residential. The Rudnitski property is currently 17,424 square feet. The proposed lot line adjustment would add an additional 872 feet to the Rudnitski property, bringing it to 18,296 square feet. The adjoining property, owned by Ken and Michelle Mackey, would be decreased to 20,908 square feet, well in excess of the minimum requirement for an interior lot. After the adjustment, the shared lot line is shifted 3.5 feet closer to the Mackey’s home resulting in a 12.5 setback to the Mackey garage. Park Dedication Requirements Every subdivision of land is ordinarily subject to park dedication requirements. The City Council adopted Ordinance 745 in 2004 which provided for some flexibility in determining what—if any—dedication would be required. Because no new lots are created by this subdivision and no additional development would occur, no dedication will be required. Rudnitski Subdivision January 10, 2004 Page 2. Easements Usually with every subdivision of land, the City requires that drainage and utility easements be dedicated around the perimeter of the lot. The subject property 8265 Spring Lake Road already had a perimeter utility easement dedicated which will need to be vacated and re- dedicated to be consistent with the adjusted north lot line. The Rudnitskis have consented to the new easement and the executing document will be forwarded to their mortgage holder for written authorization prior to being recorded with Ramsey County. To effectuate the release of the existing easement, which will have been replaced by the newly amended easement, the Mounds View Charter requires that an ordinance be adopted. That ordinance has been prepared and is on the agenda for first reading on January 10 with the public hearing, second reading and adoption scheduled for January 24, 2005. (While the subdivision does not necessitate a public hearing, the release of the easement does.) Public Notice. Public notice is not required for this subdivision request. Given that no new development will occur, a public hearing or public notice was not warranted. Both subject property owners have received a copy of the report and support the approval of the subdivision request. Recommendation: Staff recommends that the City Council approve Resolution 6419, a resolution approving a lot line adjustment (minor subdivision) between 8265 and 8281 Spring Lake Road, with stipulations. _____________________________________ James Ericson Community Development Director Attachments: 1. Planning Application 2. Zoning Map 3. Survey of Subdivision 4. Resolution 779-04 5. Easement Document 6. Resolution 6419 Zoning Map Photographic Documentation - Front Photo looking east toward front of properties. The yellow string represents the existing property line. Photographic Documentation - Back View of the rear yard looking west. Yellow string represents the surveyed property line. EXISTING CONDITIONS Aerial View of Subject Area MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 779-04 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A LOT LINE ADJUSTMENT (MINOR SUBDIVISION) BETWEEN 8265 AND 8281 SPRING LAKE ROAD; PLANNING CASE MI04-002 WHEREAS, Applicant Neil Rudnitski representing property owners Neil and Jill Rudnitski and Ken and Michelle Mackey, has requested approval of a lot line adjustment (minor subdivision) between 8265 and 8281 Spring Lake Road, property zoned R-1, Single Family Residential, legally-described as follows: The West 218 Feet of the North 53 Feet of Lot 34 and the South 27 Feet of the West 218 Feet of Lot 35, Auditor’s Subdivision No. 89, Ramsey County, Minnesota And The West 218 Feet of the North 100 Feet of Lot 35, Auditor’s Subdivision No. 89, Ramsey County, Minnesota WHEREAS, the applicant requests approval of a lot line adjustment to the common lot line between the two lots; and, WHEREAS, the applicant has submitted a Certificate of Survey (entitled “Boundary Exhibit”) Attached to this resolution as Exhibit 1, for the lot line adjustment showing the common lot line anchored in place at the northwest corner and shifted to the north 8.0 feet along the east property line; and, WHEREAS, the Planning Commission has reviewed the applicants’ request for a lot line adjustment and has determined that it is in conformance with Chapters 1104, 1201, and 1202 of the Municipal Code; and WHEREAS, the Planning Commission finds that the applicant’s request for a lot line adjustment is in conformance with the Comprehensive Plan; and, WHEREAS, in accordance with the provisions of Ordinance 745 relating to Park Dedications, no park dedication fee shall be required for this lot line adjustment. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the lot line adjustment (minor subdivision) between 8265 and 8281 Spring Lake Road subject to the following stipulations: Res. 779-04 Page 2 1. The applicants shall arrange to correct the Boundary Exhibit to reflect that it is a “Certificate of Survey” as required by City Code. 2. The Applicant shall consent to a rededication of the perimeter drainage and utility easement in consideration of the lot line adjustment. 3. The applicant shall arrange to record new property deeds with Ramsey County within 60 days of Council approval and provide the City with proof of recordation. Failure to do so shall cause the approval to become null and void. BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 15th day of December, 2004. __________________________________________ Gary Stevenson, Chairperson ATTEST: ______________________________________ James Ericson Community Development Director (SEAL) EXHIBIT 1. Proposed Lot Line Adjustment Kennedy & Graven, Chartered TORRENS & ABSTRACT EASEMENT THIS INSTRUMENT is made by Neil and Jill Rudnitski, husband and wife, Grantors, in favor of the CITY OF MOUNDS VIEW, a Minnesota municipal corporation, Grantee. Recitals A. Grantors are the fee owners of the following described property in Ramsey County, Minnesota (the "Property"): The West 218.00 Feet of the North 53.00 Feet of Lot 34, and that part of the South 127.00 Feet of the West 218.00 Feet of Lot 35, AUDITOR’S SUBDIVISION 89, according to the recorded plat thereof, Ramsey County, Minnesota, lying southerly of the following described line: Beginning at the Southwest Corner of the North 100.00 Feet of said South 127.00 Feet of the West 218.00 Feet of Lot 35; thence Northeasterly to the east Line of said West 218.00 Feet, distant 8.00 Feet North of the Southeast Cornier of said North 100.00 Feet of the south 127.00 Feet of the West 218.00 Feet, and said Line there terminating. B. Grantors desire to grant to the Grantee an easement, according to the terms and conditions contained herein, and in furtherance of a minor subdivision. Terms of Easement 1. Grant of Easement. For good and valuable consideration, receipt of which is acknowledged by Grantors, Grantors grant and convey to the Grantee the following easement lying within the above-described Property: A perpetual, non-exclusive easement for drainage and utility purposes over, under, across and through the North 5.0 feet, the East 10.0 feet, the South 10.0 feet and the West 10.0 feet of the described above-property. 2. Scope of Easements. The perpetual drainage and utility easement granted herein includes the right of the Grantee, its contractors, agents, and employees to enter the premises at all reasonable times for the purpose of locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing within the described easement area, storm sewer, sanitary sewer and water facilities and ground surface drainage ways, or other public facilities or improvements of any type that are not inconsistent with a drainage and utility easement. The easement granted herein also includes the right to cut, trim, or remove from the easement areas trees, shrubs, or other vegetation as in the Grantee's judgment unreasonably interfere with the easements or facilities of the Grantee, its successors or assigns. 3. Warranty of Title. The Grantors warrant that they are the owners of the Property and have the right, title and capacity to convey to the Grantee the easement herein. 4. Environmental Matters. The Grantee shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney’s fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the easement area or Property prior to the date of this instrument. 5. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantors, their heirs, successors and assigns. STATE DEED TAX DUE HEREON: NONE Dated this _____ day of ______________, 2005. Neil Rudnitski ________________________________ Jill Rudnitski STATE OF MINNESOTA ) ) SS. COUNTY OF _________ ) The foregoing instrument was acknowledged before me this _____ day of ___________, 2005, by Neil Rudnitski and Jill Rudnitski, husband and wife, Grantors. Notary Public NOTARY STAMP OR SEAL THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered (SJR) 200 South Sixth Street 470 Pillsbury Center Minneapolis, MN 55402 CONSENT AND JOINDER BY MORTGAGEE Regions Mortgage, an Alabama corporation, located at P.O. Box 18001, Hattiesburg, Mississippi, 39404, holder of a mortgage on the property that is described as follows: The West 218.00 Feet of the North 53.00 Feet of Lot 34 and the South 27.00 Feet of the West 218.00 Feet of Lot 35, AUDITOR’S SUBDIVISION No. 89, Ramsey County, Minnesota hereby consents and joins in the Easement dated __________, filed __________ in the office of the Ramsey County Recorder so as to subject and subordinate the undersigned's interest to said Easement. Regions Mortgage By ______________________ Its _____________________ By ______________________ Its _____________________ STATE OF ____________ ) ) SS. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ___ day of ______ 2005 by ______________________ and _______________________, the _________________ and ________________, respectively of Regions Mortgage, a corporation under the laws of Alabama, by and on behalf of said corporation. ______________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: Kennedy & Graven, Chartered 470 Pillsbury Center Minneapolis, MN 55402 RESOLUTION NO. 6419 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A LOT LINE ADJUSTMENT (MINOR SUBDIVISION) BETWEEN 8265 AND 8281 SPRING LAKE ROAD; PLANNING CASE MI04-002 WHEREAS, Applicant Neil Rudnitski representing property owners Neil and Jill Rudnitski and Ken and Michelle Mackey, has requested approval of a lot line adjustment (minor subdivision) between 8265 and 8281 Spring Lake Road, property zoned R-1, Single Family Residential, legally-described as follows: The West 218 Feet of the North 53 Feet of Lot 34 and the South 27 Feet of the West 218 Feet of Lot 35, Auditor’s Subdivision No. 89, Ramsey County, Minnesota And The West 218 Feet of the North 100 Feet of Lot 35, Auditor’s Subdivision No. 89, Ramsey County, Minnesota WHEREAS, the applicant requests approval of a lot line adjustment to the common lot line between the two lots; and, WHEREAS, the applicant has submitted a Certificate of Survey Attached to this resolution as Exhibit 1, for the lot line adjustment showing the common lot line anchored in place at the northwest corner and shifted to the north 8.0 feet along the east property line; and, WHEREAS, the Mounds View City Council has reviewed the applicant’s request for a lot line adjustment and has determined that it is in conformance with Chapters 1104, 1201, and 1202 of the Municipal Code; and WHEREAS, the Mounds View City Council finds that the applicant’s request for a lot line adjustment is in conformance with the Comprehensive Plan; and, WHEREAS, in accordance with the provisions of Ordinance 745 relating to Park Dedications, no park dedication fee shall be required for this lot line adjustment. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the lot line adjustment (minor subdivision) between 8265 and 8281 Spring Lake Road subject to the following stipulations: Res. 6419 Page 2 1. The Applicant shall consent to a rededication of the perimeter drainage and utility easement in consideration of the lot line adjustment. 2. The applicant shall arrange to record new property deeds with Ramsey County within 60 days of Council approval and provide the City with proof of recordation. Failure to do so shall cause the approval to become null and void. Adopted this 10th day of January, 2005. __________________________________________ Rob Marty, Mayor ATTEST: ______________________________________ Kurt Ulrich City Clerk/Administrator (SEAL) Exhibit 1 – Resolution 6419 Item No: 9I Meeting Date: January 10, 2005 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Introduction and First Reading of an Ordinance to Vacate an Excess Utility Easement Associated with the Property Located at 8265 Spring Lake Road Introduction: Neil and Jill Rudnitski, property owners of 8265 Spring Lake Road, have applied for a lot line adjustment (Minor Subdivision) for the north property line shared with 8281 Spring Lake Road. The Rudnitski home, which was constructed in 1998, was not constructed in accordance with the survey and approved plans. Rather than maintaining the five-foot garage setback and ten-foot living space setback, the stakes were shifted after the initial inspection which caused the driveway to be built on the property line, the garage at a 1.6 foot setback and the living space at a 5.7 foot setback. The adjoining property owners (Ken and Michelle Mackey) did not notice the encroachment and staff had no reason to suspect the staked location had been altered upon construction. At some point, the property owners of 8281 and 8265 Spring Lake Road realized the discrepancy and came to an agreement to shift the lot line to the north to correct the setback deficiency. Using the northwest corner as an anchor, the lot line is proposed to pivot eight feet to the north along the east line, as indicated on the attached boundary exhibit prepared by Pioneer Engineering. In so doing, the house and garage achieve setback conformity. Discussion: The Rudnitski lot is currently encumbered by a utility easement dedicated around the perimeter of the lot. As a result of the minor subdivision approval and the newly dedicated perimeter utility easement, the former easement is no longer necessary and should be vacated. The Mounds View City Charter requires that easement vacations be adopted by ordinance after a duly noticed public hearing. The notice will be published in the January 12 edition of the New Brighton - Mounds View Bulletin for public hearing and second reading on January 24, 2004. Recommendation: Approve the introduction and first reading of Ordinance 757, an ordinance vacating an excess utility easement associated with the property located at 8265 Spring Lake Road. Respectfully submitted, ________________________ James Ericson Community Development Director ORDINANCE NO. 757 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE VACATING EXCESS UTILITY EASEMENTS ASSOCIATED WITH THE PROPERTY AT 8265 SPRING LAKE ROAD WHEREAS, a request has been submitted to the City of Mounds View for a Lot Line Adjustment (Minor Subdivision) involving the property located at 8265 Spring Lake Road, legally described as follows: The West 218 Feet of the North 53 Feet of Lot 34 and the South 27 Feet of the West 218 Feet of Lot 35, Auditor’s Subdivision No. 89, Ramsey County, Minnesota WHEREAS, a perpetual easement for utility purposes was dedicated in 1998 over, under and across the following portion of the above described parcel: The North 5.0 feet, the South 10 feet, the West 10 feet and the East 10 feet. WHEREAS, in conjunction with the lot line adjustment approved by the City Council on January 10, 2005, a new easement will be dedicated over, under and across the north five feet and the west, south and east ten feet of the subject property, thereby rendering the former easement duplicative and unnecessary. NOW THEREFORE, THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby amended to include reference to the following Special Ordinance No. 757. Subd. 1. The City has made a determination that the above-described utility easement no longer serves a public purpose, and as such, it is in the public interest to vacate such easement. Subd. 2. There are no public utilities, buried or otherwise, within the easements to be vacated. Subd. 3. The City Council of the City of Mounds View finds that there is no public interest or purpose served in retaining the original utility easement proposed for vacation as it has been replaced and superseded by the new easement. Subd. 4. The utility easement legally described herein and shown on Exhibit A are hereby vacated, to be replaced with a new perimeter drainage and utility easement as illustrated in Exhibit B, via a separate document. Ordinance 757 Page 2 SECTION 2. This ordinance takes effect thirty (30) days after its publication. Public Hearing, first reading and introduction by the City Council of the City of Mounds View this 10th day of January, 2005. Second reading and adoption by the City Council of the City of Mounds View this 24th day of January, 2005. Rob Marty, Mayor ATTEST: __________________________________ Kurt Ulrich, City Clerk-Administrator APPROVED AS TO FORM: ___________________________ City Attorney (SEAL) EXHIBIT A: Original Survey showing Easements to be vacated 5 Feet 10 Feet 10 Feet 5 Feet 10’ EXHIBIT B: Illustration of New Easement Area to be Dedicated 10’ 10’ 10’ 5’ PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Special Meeting 5 December 6, 2004 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 6:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Linke, Marty, Quick, Stigney, and Gunn 16 17 4. APPROVAL OF AGENDA 18 19 Monday, December 6, 2004 City Council Agenda. 20 21 Council Member Stigney noted that although all of the items for tonight’s meeting are listed as 22 Council Business this meeting is intended to be a work session. 23 24 City Clerk/Administrator Ulrich indicated they could move the items to another section, and no 25 action is needed tonight. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. CITY BUDGET QUESTIONS AND COMMENTS 32 33 None. 34 35 7. SPECIAL ORDER OF BUSINESS 36 37 None. 38 39 8. JUST AND CORRECT CLAIMS. 40 41 None. 42 43 9. CONSENT AGENDA 44 45 Mounds View City Council December 6, 2004 Regular Meeting Page 2 None. 1 2 10. COUNCIL BUSINESS 3 4 A. Community Survey Review. 5 6 Bill Morris, Decision Resources, advised they are a polling firm located in Minneapolis. He 7 stated they serve mostly the suburban cities and school districts, surveying residents on a number 8 of subjects. He noted they have done polling data for each city in Ramsey County with the 9 exception of North Oaks. He advised that they typically survey on a number of questions, 10 including Economic Development, Parks and Trails, etc. 11 12 Mr. Morris advised that all of their information is gathered by phone, with typical results 13 including 400 participants across the city. He stated anyone with a phone has a chance to be a 14 participant, and they always speak with an adult in the household. He stated their response rate is 15 98%, while the industry average is about 70%, largely due to the fact that they make an 16 appointment with the resident to call back at a convenient time. He stated they recommend the 17 city keeps their survey to a maximum of twenty minutes. 18 19 Council Member Stigney asked how they handle unlisted phones and cell phones. Mr. Morris 20 stated that cell phones are a problem, however only approximately 3% of the residents in Ramsey 21 County use cell phones exclusively. He indicated they are able to reach unlisted numbers 22 because they use the suffix numbers for Mounds View and random four digits for the remainder 23 of the number, so it would include unlisted numbers. He stated when they reach a resident they 24 screen to make sure that resident lives in Mounds View. 25 26 Mayor Linke stated he started pushing for this because a survey has not been done in the city 27 since 1992. He indicated he thinks they need to update the information they have. He stated he 28 would like to use a lot of generic questions on where our residents are at and what they think we 29 should be doing, with a couple of specific questions concerning the golf course, park and 30 recreation issues, and code enforcement. He stated the golf course may be one that could be 31 difficult to make sure residents know what the City Council is doing in regard to improving it. 32 He indicated that up until now the golf course has been taking loans out from the City to operate, 33 but now they have billboards up and a possible buyer. He noted that if they sold the golf course 34 it would require TIF, so there would not be a tax base increase. He indicated the question would 35 be if the residents want the city to close the golf course and sell it to a private developer 36 37 Council Member Quick indicated the question would have to make it clear that the golf course 38 bonds and internal loans would be paid off on time and that it will not cost tax payers any money. 39 40 Mr. Morris stated there are a number of ways they can approach the golf course; starting with 41 general questions and them moving to facts. He indicated it provides a good communication 42 vehicle for the City Council also. 43 44 Mounds View City Council December 6, 2004 Regular Meeting Page 3 Council Member Marty indicated that he has read the last two surveys and found them to provide 1 a wealth of information. He stated there are some things that are no longer applicable. He stated 2 on the 1988 survey they talked about the Ramsey County Library construction. He indicated 3 Ramsey County has come to the city several times over the years saying the library is not used 4 enough and is slated to be closed, but then usage increases and it is still open. He believes that 5 information should be given to the residents. He suggested that some of the questions from the 6 park and recreation questionnaire could be used. 7 8 Council Member Gunn indicated there are some questions about Highway 10 that are coming up 9 again and should be included. 10 11 Council Member Quick indicated he would like to see questions concerning policing and get 12 resident’s input on how the city is being policed. He stated he would like to see questions about 13 code enforcement, as well as the golf course. He indicated he would also like input on what 14 residents think they should do to bring in more sources of revenue, such as a liquor store, which 15 was mentioned in one of the surveys. He stated he thinks the City Council needs to look at the 16 Comprehensive Plan and needs this vehicle to get input on what businesses the residents would 17 like to see in their city. 18 19 Council Member Stigney asked how much the survey would cost. 20 21 Mr. Morris stated their base price for 60 survey units is $10,200 for a 400 response sample, with 22 each additional question unit being $135. He explained what is considered a question unit. 23 24 Mayor Linke stated he wants to see how the demographics have changed as well as get responses 25 to specific questions such as what to do with the golf course. 26 27 Council Member Stigney stated his thought is that before they spend $10,200 they should look at 28 other options. He indicated they could send a stamped envelope to every resident for less than 29 this would cost. He stated he thinks questions on the golf course are too premature to go out to 30 the residents since they do not even know as a City Council what the options are yet. 31 32 Mayor Lin ke read from the 1992 survey asking residents if they would support Mounds View 33 using random phone surveys to gather information and 46% said they would very strongly 34 support it, with 43% saying they would support it. 35 36 Council Member Stigney argued that when asked that residents were not told how much it would 37 cost. He stated he thinks they could do the same thing cheaper and for the few questions they 38 have there must be cheaper options. 39 40 Council Member Marty noted that the park and recreation survey went out with Mounds View 41 Matters and they only received 36 responses. He stated he agrees they do not know enough about 42 the golf course now, but the Council is not christening the survey tonight. He indicated by the 43 time it comes back to the Council for approval they will probably have more clarity on the golf 44 course. 45 Mounds View City Council December 6, 2004 Regular Meeting Page 4 1 Council Member Stigney stated that what the Council is suggesting is for staff to sit down and 2 formulate the survey with Decision Resources. He indicated while Mounds View Matters may 3 not be the best way to distribute a survey he still feels there are other options they should pursue 4 before authorizing this funding. 5 6 Mayor Linke indicated he has been trying to get a survey done for two years, and there is always 7 a reason to wait. He stated while it is too late for this Council to use the information to make 8 decisions it is time to get it done so the next Council can use it. He indicated he knows a lot of 9 people in town and talks to a lot of people in town but some of the answers to the 1992 survey 10 surprised him. He stated things have changed a lot since then and the Council needs to know 11 how the residents feel. He indicated that for the golf course he thinks they can ask generic 12 questions and see how people feel about keeping or selling it. 13 14 Council Member Stigney stated that the information provided to the residents on the golf course 15 has always been flaky; no one knows what the City is doing with it. He indicated the golf course 16 is nice but they have to do something to increase the tax base. 17 18 City Clerk/Administrator Ulrich asked Mr. Morris if he had experience with other options that 19 may work. Mr. Morris indicated that with paper surveys the best response he has ever received 20 in a city is 17%. He stated that with mailed surveys they find the demographics of those returned 21 do not match the city because only those passionate about one or two questions will take the time 22 to fill them out. He explained the results from one city that ran parallel surveys with the phone 23 survey being accurate versus the mailed survey results. 24 25 Council Member Quick noted that the money for the survey is in the budget. He stated he has 26 been advocating for a survey for six years. He indicated the Mounds View City Council has been 27 working with the funding on the golf course for six years, and has spent over $60,000 in the last 28 four months on land surveys to see if they can sell the golf course. He stated they still do not 29 know if they can or if they have a willing buyer. He indicated this is only $10,000 and at least 30 they will know what the residents want. 31 32 Council Member Marty stated it has been six years since they started talking about this. He 33 reiterated he found the results very enlightening. He noted that the last several years with budget 34 cuts they have not pursued it, but this is information the Council needs to help formulate their 35 decisions. He stated when they found out there were some questions they could not put on the 36 ballot it became clear that now is the time to do this. 37 38 Council Member Gunn indicated she is in favor of doing a survey over the phone, and agrees that 39 it needs to be done. She stated that as for the golf course, whether they have a buyer or not does 40 not matter; they need to know if the people want to keep the golf course in the city. She 41 indicated if the residents do not want it they can pursue other options but if they want it the City 42 may have to rethink their options. She stated that in regards to a mailed survey she thinks the 43 demographics would be skewed, noting there would likely be areas in the upper part of town that 44 Mounds View City Council December 6, 2004 Regular Meeting Page 5 may mail it back more so than the apartment complex residents. She does not think it would be a 1 true representation of the city. 2 3 Council Member Stigney indicated that just because there is money in the budget for this does 4 not mean the money will disappear. He stated he thinks the time to decide to use it is when they 5 can ask logical questions to which someone can respond. He believes open-ended questions on 6 the golf course would be foolish. He stated one question from a previous survey was should the 7 city increase taxes or decrease services. He indicated the people said do not increase taxes, but 8 asked what that really means. He commented that three members of the City Council are leaving 9 and he believes the new City Council should decide. 10 11 Council Member Quick indicated they have reduced services, and more than once. He stated the 12 City’s problem is it does not have a large tax base. He asked what would have happened if the 13 City did not put in the industrial park; they would have no tax base right now. 14 15 Council Member Stigney stated that is why they need to look at the golf course to do something 16 to increase the tax base. He indicated it is the city’s most expensive property. 17 18 MOTION/SECOND. Quick/Gunn. To have Staff work with Decision Resources to formulate 19 questions for a survey for Mounds View. 20 21 Council Member Stigney argued that at the beginning of the meeting they decided they would not 22 take action on any items. 23 24 City Clerk/Administrator Ulrich indicated the Council can take action tonight if they choose. He 25 stated staff can bring back a contract to the December 13th meeting for action. 26 27 Mayor Linke stated he would consider the motion out of order and ask for consensus. 28 29 Four of the five council members indicated they would be in favor of the survey. Mayor Linke 30 asked staff to bring back a contract to the December 13th City Council meeting for action. 31 32 Mayor Linke called for a short recess at 6:51 p.m. The meeting resumed at 7:00 p.m. 33 34 B. 7:00 P.M. Truth-in-Taxation Public Hearing. 35 36 Mayor Linke opened the public hearing. 37 38 Finance Director Hansen advised he would review the budget and proposed tax levy, however 39 the Council would not take action until December 13, 2004. He reviewed the City’s Mission 40 Statement, the General Fund expenditures and a comparison of different City departments 41 between 2003, 2004 and proposed for 2005. He noted that the per capita expenditures for 42 Mounds View were lower than the State-wide average in 2002, which is the latest data they have. 43 44 Mounds View City Council December 6, 2004 Regular Meeting Page 6 Finance Director Hansen indicated the proposed Property Tax Levy for 2005 is $3,838,334, 1 which represents an $827,585 increase over 2004. He reviewed the items that accounted for the 2 increase, noting that the largest figure is from a reduction of Local Government Aid. He noted 3 that property taxes have increased to make up this loss and other changes in the budget. 4 5 Finance Director Hansen explained how property taxes are calculated, and compared the tax 6 increase on a median priced home from 2004 to 2005. He noted there would be an approximate 7 $300 increase, which represents 16.3%. He advised that property taxes are split between the City 8 of Mounds View, Ramsey County, the School District and other taxing districts, with Mounds 9 View receiving approximately 33.4 cents of every property tax dollar. 10 11 Finance Director Hansen reviewed the Mounds View Street Rehabilitation project, which 12 contributed to the increased budget amount for 2005. He explained the reduction of State Aid, 13 which was $477,000 in 2004 and another $301,000 in 2005. Mayor Linke added that in 2004 the 14 State took away the aid after telling the cities they would receive it. 15 16 A resident asked how much the golf course costs the city. Mayor Linke indicated it has cost just 17 over a million dollars. The resident noted it is just going to continue costing the taxpayers more 18 money. He asked how much of his taxes go to pay for it. 19 20 Mayor Linke indicated the golf course has taken loans from other revenue sources and will pay 21 that money back. 22 23 The resident asked if the community center is self-supporting. Mayor Linke indicated it is not, 24 but was never meant to be self-supporting. 25 26 The resident stated his taxes have gone up $500 in the last few years. He indicated the 27 newspaper says taxes are going up an average of 8 ½ %, but their property taxes are going up 28 over 17%. 29 30 Finance Director Hansen indicated Mounds View has less tax capacity than neighboring cities. 31 He stated tax capacity comes more from commercial and industrial property than from homes, 32 and Mounds View has little commercial or industrial property. 33 34 Bill Surges indicated every other city gets the same state aid as Mounds View and are dealing 35 with the loss, so he questioned why Mounds View taxes are going up so much. 36 37 Mayor Linke indicated some of the cities are bigger and can absorb the losses more, but not all 38 cities get the same amount of aid. He added that Mounds View does not have money in the bank 39 to the degree that other cities do, either. 40 41 Mr. Surges commented that the money on the golf course was wasted, and now the taxpayers are 42 subsidizing it. 43 44 Mounds View City Council December 6, 2004 Regular Meeting Page 7 Ken Glidden, 5240 Edgewood, noted he has been a resident of Mounds View for 30 to 35 years. 1 He stated this is his first full year of retirement, and until then he was fully employed. He 2 indicated that during that time he did not have time to watch over what the City Council does, 3 and had to trust them to make good decisions and be responsible with his money. He stated that 4 in his first year of retirement he finally looked at the City’s budget. He indicated that the value 5 of his home went up 15% for 2005, but there were no changes to his home; this is just someone’s 6 estimate of what it is worth. He stated the value to him is no different, and he thinks they should 7 tax him when he sells it. 8 9 Mr. Glidden commented that between 2003, 2004 and 2005 the rate of inflation has been 3%. He 10 stated he will receive a 2.7% increase in his Social Security check. He indicated when you look 11 back over the history of the recent property tax increase they are 30%. He asked how he could 12 afford that on a fixed income. He stated no one can tolerate a 30% increase at the City level and 13 17% increase overall. 14 15 Mayor Linke asked what services Mr. Glidden would like the City to cut. He indicated right now 16 with this budget the City is only trying to maintain the services they currently have. He stated the 17 increase of two police officers was something the citizens of Mounds View voted on and said 18 they wanted. 19 20 Mr. Glidden stated he does not think two police officers accounts for a 30% increase. He 21 indicated they have already established that part of the increase was caused by what the State 22 took away, but the fact remains there is no way he can tolerate a 30% increase. He stated gas is 23 up 30% from a year ago, and medical services are up 30% or more, not to mention the school 24 district is raising their tax portion. He indicated at some point in time these taxes will force him 25 to sell his home. 26 27 Mayor Linke indicated they are all in the same situation. He stated in recent past the City 28 Council has cut services back to the bare bones. He added that part of the increase is the street 29 levy, which is desperately needed to start reconstructing the roads. 30 31 Mr. Glidden asked if new streets are a new thing in Mounds View. 32 33 Mayor Linke stated that unfortunately, yes, they are. Council Member Quick indicated they have 34 been trying to initiate a street plan for the twenty years he has been on the City Council, but they 35 could never get consensus on how to do it. He stated the roads are finally so bad there is no 36 choice, and this Council agreed on a plan. He added that one other thing is the state legislature 37 has changed the way the bills are paid, and single-family residential pays most of the bills now. 38 He stated that multi-family residential and commercial property gets the tax breaks. 39 40 Mr. Glidden stated in spite of that, his point is still that the ongoing increases are out of control. 41 He indicated the City has to push back, and if they need help he is willing to lobby. 42 43 Mayor Linke indicated until the City starts cutting services he does not know what else they can 44 do. 45 Mounds View City Council December 6, 2004 Regular Meeting Page 8 1 Council Member Gunn indicated Mr. Glidden talked about gas prices and medical services going 2 up. She stated the City has many, many vehicles, therefore whatever inflation affects the citizens 3 affects the City ten times as much. 4 5 Earwin Ives, 7790 Greenwood Drive stated inflation and miscellaneous operating changes are 6 shown as a $161,000 increase. He indicated that is a lot of money. 7 8 Finance Director Hansen stated he started with the largest budget items, and the charge 9 mentioned represents changes to everything else. He indicated there were several items with a 10 $5,000 or $10,000 change that were too numerous to list. He stated if you have 2½% inflation, it 11 represents a $120,000 change in and of itself. 12 13 Mayor Linke noted the problem with the State cuts is that the State did not reduce their taxes; 14 they only reduced how much they sent to the cities. Therefore the cities had to increase their 15 taxes, and the residents end up paying more. He added that as of a few years ago the City has to 16 pay sales tax just like everyone else. He stated another issue the City has is that the gas rebate 17 they receive can only be spent on MSA roads even though gas is used on all the roads. 18 19 Mayor Linke added that the City receives a lot of unfunded mandates from the State and Federal 20 governments, and noted the school district has a similar situation. He stated less than 5% of the 21 school districts budget is discretionary. 22 23 Mr. Suricks asked how much the City’s part time help in the summer costs them. He stated this 24 may be a way to cut the costs. 25 26 Mayor Linke indicated they could look at that, but he is not sure they have any excess there. 27 28 Mr. Suricks stated the City is cutting the grass in areas that residents have always maintained, 29 which is a waste of money. 30 31 Tom Flaag, 2714 Lake Court Drive asked what the City’s current bond rating is, and what the 32 City is doing to try to increase tax capacity. 33 34 Finance Director Hansen indicated the City was rated by Moody’s at A1 for last year’s bonds. 35 36 Mayor Linke commented that as for the tax capacity, they really only have the golf course. He 37 stated Mounds View is about 99% built out. He added that there has been talk about 38 redevelopment on Highway 10, and the City tries to help facilitate that wherever they can. He 39 stated the City will not use eminent domain at this time to buy out someone who does not want to 40 sell. He indicated the gas station is an example; there was a willing buyer and a willing seller. 41 The City determined it was better to keep it as a running establishment rather than over bid 42 against another buyer. 43 44 Mounds View City Council December 6, 2004 Regular Meeting Page 9 Council Member Quick asked Mr. Flaag if he feels the City should be more aggressive in 1 increasing their taxing capacity. 2 3 Mr. Flaag stated he does. He indicated if you look at New Brighton they have 35% commercial 4 property, whereas Mounds View is very low on commercial property. 5 6 Council Member Quick stated the industrial park the City has was put in using TIF, which is 7 usually what needs to happen to get it in. He indicated he has been the lone vote against projects 8 because he has felt it was not the highest or best use for the property. 9 10 Mr. Surick asked what is happening with the church. 11 12 Planning Director Ericson stated the building permit has been issued. He indicated the church is 13 investing $2.7 million, and the building permit alone was $19,000. He stated the church will 14 provide the City $25,000 for park and recreation services, and the hope is that area restaurants 15 and other businesses will benefit from the added traffic. 16 17 MOTION/SECOND. Marty/Gunn. To close the public hearing for the Truth in Taxation 18 meeting. 19 20 Ayes-5 Nays-0 Motion carried. 21 22 Finance Director Hansen advised that the Council will have a resolution at their meeting on 23 December 13th to adopt the budget. 24 25 C. Discuss Storm Water Utility 26 27 Council Member Quick expressed concern about this meeting being treated as a work session 28 rather than as a meeting. 29 30 City Clerk/Administrator Ulrich indicated it was advertised and posted as a Special Council 31 Meeting, and while he is not recommending the Council take action they can hold it as a meeting 32 without action. 33 34 Public Works Director Lee stated that Mounds View has operated a Storm Water Utility since 35 1993. He indicated the City’s Code, as it pertains to the establishment of the Storm Water 36 Utility, was intended to be just and equitable; to assign responsibility for some or all of the future 37 costs of operating, maintaining, and improving the system on the basis of the expected storm 38 water runoff from the various parcels of land within the City during a standard one-year rainfall 39 event. 40 41 Public Works Director Lee indicated that to meet the original intent of Ordinance No. 529 42 establishing a Storm Water Utility and making it just and equitable, Staff is recommending that 43 the City assign the Storm Water Utility based on the calculated storm water runoff for all 44 Mounds View City Council December 6, 2004 Regular Meeting Page 10 properties. He stated this would exclude low and medium density residential, which Staff 1 recommends be assigned the utility on a per unit basis, or fraction thereof. 2 3 Public Works Director Lee stated the methodology with which Staff recommends this could be 4 achieved is that storm water runoff be converted into a Residential Equivalent Factor (REF). He 5 indicated an REF is the amount of storm water runoff a standard single-family lot with a house, 6 driveway, and other impervious areas generates. He explained that what this means is that the 7 runoff for all properties, excluding low and medium density residential properties, would be 8 calculated and a Residential Equivalent Factor assigned to it and the property be charged a storm 9 water utility charge based on the number of REF’s it had. He stated Single Family home 10 properties would be assigned one REF and other low density residential properties could be 11 assigned a fraction of an REF. 12 13 Public Works Director Lee advised that earlier this year the City Council approved Resolution 14 No. 6280 approving a Temporary Data Entry Position. He stated this person was hired and has 15 been updating the City’s Commercial Parcel Database as well as collecting the necessary data to 16 allow for storm water runoff calculations to be conducted for every commercial and high density 17 site within the City. He indicated as an additional benefit, commercial site and construction 18 plans have been re-organized and categorized. He stated this work is nearly complete, and has 19 been a great success. He added that once completed, Staff could present a detailed proposal. He 20 indicated Staff is looking for direction to keep working on this project, and if approved will come 21 back to the Council with a complete proposal which would include an ordinance change. 22 23 The Council provided consensus that Staff should continue working on this proposal. 24 25 Council Member Quick asked with this in mind if the residents’ contribution would be affected if 26 they re-graded their yard and created a rain garden. 27 28 Public Works Director Lee indicated that could be included in the proposal, and is a good idea. 29 30 Council Member Stigney asked how you would qualify these homes. 31 32 Public Works Director Lee stated the homeowner would have to submit a plan to the City, and it 33 would probably be done in conjunction with street projects, so the City could work with residents 34 to develop a plan. 35 36 D. Budget Discussion 37 1. General Fund 38 2. Special Revenue Funds 39 3. Capital Projects Funds 40 4. Enterprise Funds 41 42 Finance Director Hansen indicated this was back on the agenda to update a few changes Staff has 43 made. He stated a few of the changes are based on having a more complete year of data versus 44 Mounds View City Council December 6, 2004 Regular Meeting Page 11 what was available last summer. He indicated health care changes are also shown and the special 1 election costs that the City will have in February have been added. 2 3 Council Member Marty asked on the Staff report, item #3, he was under the impression it took 4 two years to be certified for this position and the former Deputy Chief was in the process of 5 completing his training. 6 7 Police Chief Sommer indicated he has started the training, and will be finished in 1 ½ years. He 8 commented that you do not have to be fully trained to be designated as the emergency manager. 9 10 E. Presentation of Draft AUAR & Update of the Bridges Redevelopment 11 Project. 12 13 Aaron Backman advised there has been a lot of activity over the last month. He explained that 14 on July 26, 2004 the Mounds View EDA authorized staff to pursue title commitment research of 15 The Bridges Golf Course. He indicated on September 13th the Mounds View EDA authorized 16 the selection of RLK-Kuusisto to undertake an Alternative Urban Areawide Review (AUAR) for 17 the Bridges Golf Course Redevelopment Project. He stated the AUAR process is underway. On 18 September 27th, the Mounds View EDA authorized E.G. Rud & Sons to conduct a boundary 19 survey and a topographic survey of the Bridges area. He indicated the land surveyors completed 20 a boundary survey of all five parcels and a topographic survey of the golf course on October 21st. 21 22 Mr. Backman reviewed several figures in the AUAR, including the preferred development 23 scenario, the maximum potential, which shows three office buildings on the north side of new 24 Highway 10, each 500,000 square feet in size, and parking behind the facilities. He stated there 25 could be 5,000 to 6,000 employees there, and it has the potential to double the City’s tax base 26 and would more than double the number of employees working in the city. 27 28 Mr. Backman stated by placing the development in the middle of the parcel it would minimize 29 the impacts to the wetlands. He indicated the idea is to cluster the buildings with walkways in 30 between. He stated one bottleneck is at County Road J and 35W, which is an issue that 31 Medtronics is aware of, and has talked to the State about. He indicated Medtronics has met with 32 the governor and discussed the issue. 33 34 Mr. Backman reviewed the sanitary sewer and water mains, noting these are rough concept plans. 35 He advised that on the traffic impact study in Appendix D, one of the main issues if adding 7,000 36 vehicle trips per day or 11,000 at maximum buildout is what you do with the traffic. He 37 indicated they have come up with four solutions. He stated that Mounds View Staff likes 38 alternatives B and C, and Blaine likes B. He noted that the four alternatives come with different 39 price tags, and the State will have to be involved in funding. 40 41 Mr. Backman advised that the day before Thanksgiving Staff had a meeting with Medtronics and 42 Cressa Partners. He stated Medtronics is interested in buying the campus as its third campus, and 43 have at this time set aside working with New Brighton. He indicated the campus would be for 44 Mounds View City Council December 6, 2004 Regular Meeting Page 12 research and development, which is approximately 50% of their revenues. He stated it would 1 consist of a combination of new employees and shifting of others. 2 3 Mr. Backman stated that assuming that the City and Medtronics come to terms, and the State 4 comes to agreement on funding, Medtronics would like to start moving dirt in September of 5 2005, which is a very aggressive build schedule. He indicated that Staff is working on a draft 6 letter of intent. He added that Thursday there is a meeting at the governor’s office of 30 to 35 7 people who will be talking about this project. He stated the intent of the meeting is to discuss 8 issues of this project, which tells him the governor’s office is serious about committing to this 9 project. 10 11 Mayor Linke asked what Mounds View gets from the deal. He asked if Medtronics is looking for 12 TIF, or if they have given the city an offer. 13 14 Finance Director Hansen indicated those issues are still being discussed, but the offer will be 15 about $8 ½ million. 16 17 Mayor Linke asked if they are willing to keep the billboards up and let the City keep the revenue. 18 19 Finance Director Hansen stated that has been discussed and they may be willing to let some of 20 them remain. 21 22 Mayor Linke indicated all these meetings are being held and everyone is decided things around 23 the City. He stated the Council does not have enough information to know if this is a good thing 24 for the City, and if Medtronics takes TIF the City gets nothing until the TIF period is over. 25 26 City Clerk/Administrator Ulrich stated the Mayor raises a key question, and the City has to 27 determine what the benefit will be. He indicated this City Council has not acted on this and will 28 not act in favor of this project unless it is good for the city. He stated it is a complicated 29 equation, and Staff needs to find out what the State is willing to offer Mounds View. He 30 indicated that Medtronics has asked for TIF, but there are a lot of ways to structure it. He stated 31 that the City Council is the one that will have the final say on whether this is a good thing for 32 Mounds View. 33 34 Mayor Linke stated he is concerned this is going too fast and decisions will be made before the 35 Council can react. 36 37 Council Member Quick indicated this Council has the right to say aye or nay at any time. 38 39 Mayor Linke indicated he does not want to be in a position where too much has happened to back 40 off. He stated if it is good for the city he is all for it, but the Council does not have the 41 information to make that decision. 42 43 Council Member Stigney stated Staff has to gather that information and that is what they are 44 trying to do. 45 Mounds View City Council December 6, 2004 Regular Meeting Page 13 1 Mayor Linke indicated Staff mentioned they were putting together a letter of intent, and asked 2 what it included. 3 4 Mr. Backman stated it is a conceptual idea of what might happen. 5 6 Mayor Linke indicated as long as it says the City has an out, he is okay with that. 7 8 Council Member Marty stated he stopped by City Hall last week and got in on the tail end of a 9 meeting, which raised more questions for him than he had before. He indicated he intends to get 10 answers before the City commits to anything. He stated that as far as TIF is concerned, the City 11 needs to grow their tax base, and if all of the property is going into TIF it will not grow for 10 or 12 15 years or longer. 13 14 Council Member Stigney stated he believes Staff is looking at the feasibility to bring the best 15 immediate and long term benefit to the City. 16 17 Bill Werner indicated this is a golden opportunity for the city, and he will take a dim view of 18 anyone who speaks against it. 19 20 Council Member Quick indicated he is on record for saying we should do a community survey 21 and see what the residents want. He stated there are some people who are negative about a 22 survey and he thinks they are afraid the citizens will not want to sell the golf course. He 23 indicated he gets shots taken at him all the time because he went along with the golf course. He 24 stated he wants to know what the people want, and they do not need a ton of information to make 25 a good decision. He indicated whether the people want to keep the golf course or turn it into a 26 business park it should be their decision. He stated some of the Council has taken a slower 27 approach and a ‘wait and see’ attitude, but the Council does not even know if it can sell the golf 28 course yet. 29 30 Bill Werner stated he is leery of a survey because people do not have all the information, just like 31 the community center. 32 33 Council Member Quick indicated surveys give the people information so they can make an 34 educated decision. He stated they did not have a survey on the community center; they had a 35 non-binding vote, and he was not in favor of that. 36 37 Council Member Stigney stated the golf course is nice, but at what cost. He indicated not 38 everyone plays golf, and you have to look at the benefits there would be to the city if Medtronics 39 came here. He stated he wants people to respond to good information. 40 41 F. Consider cancellation of the December 27, 2004 City Council Meeting 42 43 City Clerk/Administrator Ulrich stated he will put this on the Consent agenda for the December 44 13, 2004 meeting. 45 Mounds View City Council December 6, 2004 Regular Meeting Page 14 1 11. APPROVAL OF MINUTES 2 3 None. 4 5 12. REPORTS 6 7 A. Reports of Mayor and Council. 8 9 Council Member Marty stated he met with their representative and Senator on the sound wall and 10 if the City can get assistance from Mn/Dot. He indicated they will be pursuing this with the 11 Metropolitan Council also. He stated he also talked with them about having the covenants lifted 12 off the golf course, noting Staff had already had those discussions with them. 13 14 Council Member Quick indicated he has spoken often about Hidden Hollow and how he feels 15 they could have put a lot more there. He stated now they are talking about needing more tax 16 base. He feels the next City Council has to really look at the Comprehensive Plan and have a 17 working plan. He commented that change comes hard but they need a City Council that is 18 willing to do that and create a policy on development with a workable Comprehensive Plan. He 19 stated something needs to be done to lessen the tax burden. He added he is not set in stone on 20 the golf course, but thinks they need to do what the residents want to do. 21 22 B. Staff 23 24 None. 25 26 C. City Attorney 27 28 None. 29 30 13. Next Council Meeting: Monday, December 13, 2004, 7:00 p.m. 31 Next Council Work Session Monday, January 3, 2005, 7:00 p.m. 32 33 14. ADJOURNMENT 34 35 Mayor Linke adjourned the meeting at 8:55 p.m. 36 37 Transcribed and recorded by: 38 39 40 Karen Bucklen 41 Timesaver Off Site Secretarial, Inc. 42 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: 12/13/04 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 8:30 pm 1. 8:30 pm EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 3. UNION NEGOTIATIONS The City Council and City Administrator Ulrich and Police Chief Mike Sommer reviewed the tentative agreement for Police Officers LELS Local #204. The consensus was to accept the agreement as proposed and to schedule for the January 10, 2005 City Council meeting for final action and adoption of the contract. 4. 8:40 pm MEETING ADJOURNED Respectfully Submitted: Kurt Ulrich City Administrator PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 December 13, 2004 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 16 17 4. APPROVAL OF AGENDA 18 19 Monday, December 13, 2004 City Council Agenda. 20 21 MOTION/SECOND: Marty/Stigney. To Approve the Monday, December 13, 2004 Agenda as 22 presented. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 5. SPECIAL ORDER OF BUISNESS 27 28 A. Presentation of 2004 Mounds View Citizenship Award 29 30 Mayor Linke read aloud the Mounds View Citizenship Award which was presented to David 31 Jahnke by the full Council. Mr. Jahnke’s daughter gave a presentation regarding her father’s 32 accomplishments and attributes. The Council congratulated and thanked Mr. Jahnke for his 33 contributions to the community. 34 35 6. PUBLIC INPUT 36 37 Doris Hamlin, 3034 Ardwore Avenue, asked whether there would be another candidate for the 38 people at the upcoming special election. She stated it would be more fair for people to make the 39 effort to show up in person to answer questions. 40 41 Mayor Linke suggested she write her questions down and submit them to both the Charter 42 Commission and the Cable Commission. 43 44 Mounds View City Council December 13, 2004 Regular Meeting Page 2 Dave Jahnke, 8428 Eastwood Road, provided the Council with a handout regarding golf courses 1 that were in danger or already gone. He stated that this year the Bridges had lost $193,000. He 2 questioned why the legal costs were paid by the City rather than the golf course. 3 4 Mayor Linke stated that the City Council had voted 3-2 to have the legal fees paid by the General 5 Fund. He stated that legal fees for anything else, such as Park and Recreation or Public Works, 6 would have been paid by the City. 7 8 Mr. Jahnke stated that Blaine is building a new golf course at the Blaine Soccer Center and 9 would be in competition with the Bridges Golf Course. 10 11 Council Member Quick stated that the Bridges Golf Courses did very well this year, and that the 12 number of rounds was right where it should be, and it is doing better than a lot of golf courses in 13 the area. 14 15 Mr. Jahnke stated that 15 golf courses are closing this year. 16 17 Council Member Quick stated he wanted to do a survey to find out what the people want. 18 19 Council Member Stigney stated that the issue boils down to whether the Mounds View residents 20 can afford a golf course, and the golf course is projected to break even after 12 years. He stated 21 that Medtronics is something that they need to look at. He stated that the golf course is only 22 serving 15 percent of the population, so whether the residents wish to pay a lot of money to 23 maintain the golf course, he doesn’t wish to. He stated he wanted to reduce the tax base and 24 wanted to bring in a business that would increase the tax base. 25 26 Edwin Benson, 5108 Long Lake Road, stated that he is for the golf course, and that you can play 27 18 holes of golf in an hour and a half. He questioned how the financing would be done for 28 Medtronics if they came in. 29 30 Richard Saunteer, 5060 Red Oak Drive, thanked Council Member Quick for his 20 years of 31 service on the Mounds View City Council, and he stated that Council Member Quick had treated 32 most people fairly. 33 34 7. CITY BUDGET QUESTIONS AND COMMENTS 35 36 None. 37 38 8. JUST AND CORRECT CLAIMS. 39 40 Council Member Stigney inquired whether the reimbursement for the sump pumps on pages 20 41 and 21 were the same residence or two different residences. 42 43 Public Works Director Lee stated he assumed they were two separate residences, but he would 44 check to confirm that. 45 Mounds View City Council December 13, 2004 Regular Meeting Page 3 Council Member Marty asked if the centerline painting on page 20 was for H2. 1 2 Public Works Director Lee stated that it was a combination of H2 and city wide. 3 4 Council Member Marty stated the contractor had to be brought back to redo H2, and he felt that 5 the contractor should absorb that cost. 6 7 Public Works Director Lee stated that he could check on it, but part of the negotiation to get the 8 contractor to come back was that the City would absorb this cost. 9 10 Council Member Stigney asked what the chair was for on page 7 for $319.46. 11 12 City Clerk Ulrich stated that he recalled a chair being purchased for the police department. 13 14 Council Member Stigney stated that the police department chair was the one they had discussed 15 at the last Council meeting. 16 17 City Clerk Ulrich stated he would have to check to see where the chair was purchased for. 18 19 MOTION/SECOND: Marty/Stigney. To approve Just and Correct Claims as presented. 20 21 Ayes-5 Nays -0 Motion carried 22 23 9. CONSENT AGENDA 24 25 A. Set a Public Hearing for 7:05 P.M., Monday, January 24, 2005 on the Capital 26 Improvement Plan and Authorization for the Future Sale of CIP Bonds for the Fire 27 Station and Equipment. 28 B. Set a Public Hearing for 7:10 P.M., Monday, January 24, 2005 for the 29 Introduction and First Reading of an Ordinance Setting Storm Water Management 30 Fees for Service in 2005. 31 C. Set a Public Hearing for 7:15 P.M., Monday, January 24, 2005 for the 32 Introduction and First Reading of an Ordinance Setting Street Light Utility Rates 33 for Service in 2005. 34 D. Cancellation of the December 27, 2004 City Council Meeting. 35 E. Resolution 6409 Awarding a Contract for the Tree Inventory Program. 36 F. Resolution 6410 Acceptance and Final Payment of the County Road H2 Street 37 Improvement Project. 38 G. Establish Executive Session Immediately Following the Meeting for Union 39 Contract Negotiation. 40 H. Resolution 6413 Approving a Contract Extension with Secure Benefits Systems 41 Corporation for Flexible Spending Accounts Administration. 42 I. Resolution 6414 Approving the 2005 Compensation Schedule for Non-Union 43 Personnel. 44 45 Mounds View City Council December 13, 2004 Regular Meeting Page 4 MOTION/SECOND: Marty/Quick. To Approve the Consent Agenda as presented. 1 2 Ayes – 5 Nays – 0 Motion carried. 3 4 10. COUNCIL BUSINESS 5 6 A. 7:05pm Public Hearing Resolution 6402 Adopting the 2005 Mounds View Fee 7 Schedule. 8 9 Council Member Marty questioned some of the high costs on the fee schedule. 10 11 Director Ericson clarified that the amounts listed were not permit fees, but they are values 12 assigned to the items in order to be consistent with the fees. 13 14 Council Member Marty questioned the item on page 62 for building inspections, change of 15 address, $100 deposit. 16 17 Director Ericson stated that they don’t really have an application process for change of address, 18 but City Code requires that it be done by ordinance and there are some fees associated with 19 processing an ordinance such as publication and notification. He stated that this is essentially a 20 $100 deposit. He stated they had processed a change of address last year and found the cost to be 21 right around $100, and perhaps they actually needed another $25 to come whole on that. 22 23 Council Member Marty stated he didn’t understand the administrative offense on page 67 24 regarding the stop sign. 25 26 Mayor Linke stated that basically you cannot park within 15 feet of a stop sign. 27 28 Council Member Marty asked if they were researching the fee on automobile sales. 29 30 Ms. Crane stated that she had researched it somewhat, and that the City of Maplewood has 31 motor vehicle repair license at $141 per year and a used car lot business license at $292 per 32 year. She stated the City of Roseville does not have such business licenses. She stated she 33 has made an e-mail request to the City of White Bear Lake. 34 35 Council Member Stigney stated he doesn’t see any reason why they would only be charging $150 36 based on what the City of Maplewood charges, and he thought they should be charging $300. 37 38 Ms. Crane stated that an ordinance would need to be passed to change it. 39 40 Director Ericson stated that the City Attorney has indicated that the planning and development 41 fees are adopted by ordinance, and there are two of the fees that are right in the City Code. He 42 stated that what’s in the Code doesn’t match the fee schedule, they will have to readopt all of 43 the planning fees by ordinance, which is what Minnesota Statutes seem to indicate they need to 44 do. He stated that this would be coming back before the Council in January. 45 Mounds View City Council December 13, 2004 Regular Meeting Page 5 Council Member Stigney asked whether they had time for ordinances, and Ms. Crane stated that 1 they did. 2 3 Mayor Linke opened the public hearing. There being no public comment, the public hearing was 4 closed. 5 6 MOTION/SECOND: Marty/Gunn. To waive the reading and approve Resolution 6401, 7 Adopting the 2005 Mounds View Fee Schedule. 8 9 Ayes – 5 Nays – 0 Motion carried. 10 11 B. Resolution 6402 Adopting the 2005 Property Tax Levy. 12 13 City Clerk Ulrich stated the truth in taxation hearing was held, and the hearing was closed on the 14 December 6, 2004 date. He stated the latest it’s recommended that the levy be adopted would be 15 December 20th, and that this was the last scheduled meeting before then. 16 17 Mayor Linke read the Resolution aloud. 18 19 MOTION/SECOND: Quick/Linke. To and approve Resolution 6402, Adopting the 2005 20 Property Tax Levy. 21 22 Council Member Stigney stated that the median home value in Mounds View is $160,000, and 23 his home had increased in value, but the city portion of his taxes has gone up to $185 per year 24 from what it had been previously. He stated he didn’t think they had done enough to try to 25 reduce this levy so he wouldn’t support it. 26 27 Ayes – 4 Nays – 1 (Stigney) Motion carried. 28 29 Council Member Marty left the meeting. 30 31 C. Resolution 6403 Adopting the 2005 Budgets for All Funds. 32 33 The Resolution was read aloud by City Clerk Ulrich. 34 35 MOTION/SECOND: Quick/Gunn. To approve Resolution 6403, Adopting the 2005 Budgets for 36 All Funds. 37 38 Council Member Stigney reiterated that his taxes had increased $185 per year, which he felt was 39 excessive. 40 41 Ayes – 3 Nays –1 Motion carried. 42 43 D. Consideration of a Minor Subdivision at 7656 and 7658 Silver Lake Road. 44 45 Mounds View City Council December 13, 2004 Regular Meeting Page 6 Planning Associate Prososki stated that the owner of 7656 Silver Lake Road is requesting 1 re-approval of a minor subdivision that was originally approved by the Council on April 28, 2 2003. She stated the applicant had never had a new deed made and did not submit them to the 3 City or County. She stated that both lots do meet the minimum lot size, and a twin home was 4 constructed on the property. She stated the applicant is still responsible for submitting the new 5 deed. 6 7 Council Member Quick asked if the new building had been built. 8 9 Planning Associate Prososki stated that it had. 10 11 MOTION/SECOND: Quick/Gunn. To waive the reading and approve Resolution 6412 as 12 presented. 13 14 Council Member Stigney noted that both staff and the Planning Commission had recommended 15 approval of this Resolution. 16 17 Ayes – 4 Nays –0 Motion carried. 18 19 E. Resolution 6404 Awarding a Contract for the Greenfield Park Playground 20 Equipment Replacement Project. 21 22 Public Works Director Lee provided the Council with a revised report. He stated the low bid was 23 from Minnesota Wisconsin Playground in the amount of $60,000, and that the total that had been 24 budgeted for this project was $64,541.05. He stated that the citizens group that had raised 25 $16,500 for the project was requesting that a climbing wall be added to the project, adding an 26 additional $4,000 to the cost of the project. 27 28 Mayor Linke asked whether the climbing wall would add anything to the insurance 29 cost. 30 31 Public Works Director Lee stated that a climbing wall and a slide would have pretty much the 32 same liability, but he would check into it. 33 34 Council Member Stigney asked if the merry-go-round was mechanized, and Public Works 35 Director Lee stated that it was not and was a standard merry-go-round. 36 37 Council Member Stigney asked if Bethlehem Baptist Church had contributed to this project, and 38 Public Works Director Lee stated that they had donated $12,500. 39 40 Director Ericson stated that that donation was separate from the donation relative to any 41 agreements that had previously been reached. 42 43 MOTION/SECOND: Quick/Gunn. To waive the reading and approve Resolution 6404, 44 Awarding a Contract for the Greenfield Park Playground Equipment Replacement Project. 45 Mounds View City Council December 13, 2004 Regular Meeting Page 7 Council Member Stigney requested that the Park and Recreation Commission approve or deny 1 the climbing wall item 2 3 Public Works Director Lee stated that the Park and Recreation Commission would be meeting on 4 Thursday, and that they could look at that item at that time. 5 6 Cindy Palm from the Greenfield Park Committee thanked the Council for its work on this 7 project, and she also thanked Bethlehem Baptist Church for their generous donation of $12,500. 8 She also thanked the Twin City North Chamber of Commerce, Sunrise Christian Daycare, 9 Western Bank, Minnesota Institute of Public Health, the American Legion Post 513, and 10 Suburban Radiological for their donations. She thanked Officer Gross, who helped organize the 11 donation buckets at National Night Out Block Parties. She also thanked Greg Lee, Steve 12 Tuzinski, and Aaron Backman, who worked with Bethlehem Baptist to get their donation. 13 14 Ayes – 4 Nays –0 Motion carried. 15 16 F. Consider Bids for Carpet at the Mounds View Community Center. 17 18 City Clerk Ulrich stated that bids had been opened at 4:00 today, and only one bid had been 19 received, which was from Abbey Carpet for $64,500 for carpet tile and $74,500 for a broadloom 20 carpet. He stated they hadn’t had time to compare the bid to specs, and they would like to talk to 21 the bidder about design options, so he was recommending that this be rescheduled for the 22 January 10th meeting. 23 24 MOTION/SECOND: Linke/Stigney. To postpone this item to the January 10th City Council 25 meeting. 26 27 Ayes – 4 Nays – 0 Motion carried. 28 29 Council Member Stigney asked if this was advertised for bid. 30 31 City Clerk Ulrich stated it had been advertised in the Bulletin, and it had been directly solicited 32 to half a dozen carpet suppliers. 33 34 Council Member Stigney stated he felt uncomfortable with only one bid, and City Clerk Ulrich 35 stated perhaps they needed to look at the specs and re-bid it. 36 37 G. Resolution 6405 Approval of the TimeSaver Recording Secretary Contract 38 Addendum for 2005. 39 40 Council Member Stigney stated that they do a real good job, and he would like to see them 41 continue. 42 43 MOTION/SECOND: Stigney/Gunn. To waive the reading and approve Resolution 6405, 44 Approving the TimeSaver Recording Secretary Contract Addendum for 2005. 45 Mounds View City Council December 13, 2004 Regular Meeting Page 8 1 Ayes – 4 Nays – 0 Motion carried. 2 3 H. Resolution 6406 Setting the 2005 Meeting Dates to City Council. 4 5 MOTION/SECOND: Stigney/Quick. To waive the reading and approve Resolution 6406, 6 Setting the 2005 Meeting Dates to City Council. 7 8 Ayes – 4 Nays – 0 Motion carried. 9 10 J. Resolution 6407 Approve a Charitable Gambling Permit for the Twin Cities North 11 Chamber. 12 13 MOTION/SECOND: Gunn/Stigney. To waive the reading and approve Resolution 6407, 14 Approving a Charitable Gambling Permit for the Twin Cities North Chamber. 15 16 Ayes – 4 Nays – 0 Motion carried. 17 18 K. Resolution 6411 Approve a Cigarette/Tobacco Business License for CVS 19 Pharmacy. 20 21 Mayor Linke asked whether they had done everything they needed to do for this, and Ms. Crane 22 stated that they had done everything but the fire inspection and the final building inspection. 23 24 Mayor Linke stated that this would be contingent on those approvals. 25 26 MOTION/SECOND: Quick/Gunn. To waive the reading and approve Resolution 6411, 27 Approving a Cigarette/Tobacco Business License for CVS Pharmacy. 28 29 Ayes – 4 Nays – 0 Motion carried. 30 31 L. Resolution 6408 Approval of Step and Wage Increase for Robin Marion, Public 32 Service Officer. 33 34 Council Member Stigney read the Resolution aloud. 35 36 MOTION/SECOND: Stigney/Linke. To approve Resolution 6408, Approving a Step and Wage 37 Increase for Robin Marion, Public Service Officer. 38 39 Ayes – 4 Nays – 0 Motion carried. 40 41 M. 2005 Special Election Ballot Review 42 43 Ms. Crane stated that ballots would be done by hand. 44 45 Mounds View City Council December 13, 2004 Regular Meeting Page 9 Council Member Stigney stated that the election would be at the Mounds View Community 1 Center on February 1st. 2 3 MOTION/SECOND: Stigney/Linke. To approve Resolution 6408, Approving the 2005 Special 4 Election Ballot. 5 6 Ayes – 4 Nays – 0 Motion carried. 7 8 N. Resolution 6415 Approving a Contract for Decision Resources to conduct a 9 Quality of Life Residential Survey for the City of Mounds View. 10 11 City Clerk Ulrich stated that the cost of the survey would be $10,2000, and $10,200 had been 12 budgeted and put into a fund for this purpose. He stated there had been input from the Council 13 from the last work session, and if the Council had further questions, they could be submitted to 14 him and he would have Decision Resources look at the wording and bring them back before the 15 Council. He stated the questions would be ready in January or February. 16 17 MOTION/SECOND: Quick/Linke. To waive the reading and approve Resolution 6415, 18 Approving a Contract for Decision Resources to conduct a Quality of Life Residential Survey for 19 the City of Mounds View. 20 21 Council Member Stigney stated he felt an alternative should be looked into rather than using this 22 costly approach. 23 24 Ayes – 3 Nays – 1 Motion carried. 25 26 11. APPROVAL OF MINUTES 27 28 A. City Council Minutes November 22, 2004 29 30 Council Member Gunn made a correction at page 148, line 36, to change the spelling to Barb 31 “Haake”. 32 33 MOTION/SECOND: Gunn/Stigney. To approving the City Council Minutes of November 22, 34 2004 as amended. 35 36 Ayes – 4 Nays – 0 Motion carried. 37 38 12. REPORTS 39 40 A. Reports of Council. 41 42 None. 43 44 B. Staff 45 Mounds View City Council December 13, 2004 Regular Meeting Page 10 1 1. Public Works Quarterly Report. 2 3 Public Works Director Lee previously submitted a written report to the Council. He stated that 4 the upcoming projects for 2005 are the 2005 Street Improvement Project, the Spring Creek 5 Regional Pond Installation, the Silver Lake Road sidewalk, the County Road 10 Redevelopment 6 and Revitalization Plan, the Groveland Park Building Replacement, and the City Hall 7 Rehabilitation Project. He stated they would also continue to work on the sanitary sewer 8 connection program. He stated they would be looking at the curb on H2 to see if there was 9 anything they could do to make it safer. He stated there would be a Wells 3 and 5 Rehabilitation 10 Project. He stated that the DNR would be installing a fishing pier within Lakeside Lions Park. 11 He stated that staff is going to continue to work on a long-range street maintenance program. 12 13 Council Member Quick asked if the accelerated program would keep them ahead of the 14 deterioration of the streets, and Public Works Director Lee stated that that was the intent. 15 16 C. City Attorney 17 18 None. 19 20 D. Report of Mayor 21 22 Mayor Linke thanked the Council for making the last two year’s meetings enjoyable, and he 23 stated that the two years had gone fast. He stated that they had had a fair and production 24 discussion of the issues. He stated there is great staff at the City of Mounds View. He stated he 25 felt the City Council had done a good job in some very tough economic times. Mayor Linke 26 stated there had been tough decisions made regarding the street improvement project to bring the 27 roads back to a stable and usable condition, and that for far too long the streets had been simply 28 patched. 29 30 Mayor Linke thanked everyone for their friendship and support. 31 32 13. Next Council Work Session: Monday, January 3, 2005, 7pm 33 Next Council Meeting: Monday, January 10, 2005. 34 35 14. ADJOURNMENT 36 37 Mayor Linke recessed the meeting to Executive Session at 8:23 p.m. 38 39 Transcribed and recorded by: 40 41 42 Sheree Theobald 43 Timesaver Off Site Secretarial, Inc. 44 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: 01/03/05 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 8:15 pm 1. 8:15pm EXECUTIVE SESSION IS CALLED TO ORDER 2. ROLL CALL: Mayor Marty, Council Members Gunn, Flaherty and Stigney. 3. DISCUSS OFFER TO PURCHASE CITY PROPERTY The City Council, City staff and consultants discussed an offer to purchase City property. It was the consensus of the Council to have staff continue to negotiate with the potential buyer in regard to the purchase of the property. 4. 9:34 pm MEETING ADJOURNED Respectfully Submitted: Kurt Ulrich City Administrator