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HomeMy WebLinkAboutAgenda Packets - 2005/02/14 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, February 14, 2005 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution 6449, A Resolution of Appreciation of Robert Edmond B. Presentation by Charitable Gambling Permit Licensees regarding Charitable Gambling contribution to the Trade Area communities. 1. Merrick, Inc. 2. Twin Cities North Chamber of Commerce 3. Mounds View Lions 7. JUST AND CORRECT CLAIMS 8. CONSENT AGENDA A. Resolution 6450 Appointing Parks and Recreation Commissioners and Chairperson It is recommended that the City Council consider the application for the Parks and Recreation Commission. Staff also recommends that the City Council approve this appointment to the Parks and Recreation Commissions. Furthermore, Staff recommends appointing the Chairperson for the Parks and Recreation Commission based on the recommendations of this Commission. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ B. Resolution 6451 Acceptance and Final Payment Approval for the Mounds View Manufactured Home Community Second Access Project It is recommended that the City Council adopt the attached resolution accepting the Mounds View Manufactured Home Community Second Access Project and authorizing final payment to Hardrives, Inc., in the amount of $2,577.10 Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ C. Resolution 6452 Approving an Amendment to the Verizon Wireless Contract for Antennas on the Water Tower It is recommended that the City Council adopt the attached resolution approving an amendment to the Verizon Wireless contract for antennas on the water tower. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ D. Resolution 6453 Supporting Ramsey County Federal Highway Administration Grant for County Road J Improvements It is recommended that the City Council approve the attached Reso 6453 authorizing sending the attached letter of support for this funding request. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ E. Resolution 6458 Approving the Purchase of Security Surveillance Cameras for the Mounds View Community Center Staff recommends that the City Council approve a contract award with Electronic Security Specialists in the estimated amount of $1,764.71 for the purchase and installation of 4 security surveillance camera for the MV Community Center. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ F. Licenses for Approval Staff recommends approval of the listed licenses. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 9. COUNCIL BUSINESS A. 7:05pm Public Hearing, Consider Updating the Capital Improvement Plan and Authorizing the Future Sale of Capital Improvement Bonds for the Fire Station and Equipment 1. Conduct Public Hearing 2. Resolution 6459 Adopting the 2005 – 2009 Capital Improvement Plan 3. Resolution 6460 Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Bonds 4. Resolution 6461 Approving the Supplement to the Joint Powers Agreement for the SBM Fire Department 5. Resolution 6462 Approving the SBM Fire Capital Improvements Process and 6. Designating the Project Management Team 7. Resolution 6463 Supporting the Purchase of Land for the Fire Station Staff recommends to take the following action: 1. Conduct a PH; 2. Adopt Reso 6459, 6460, 6461, 6462, and 6463. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ B. 7:10pm Public Hearing for the Introduction and First Reading of an Ordinance Setting Storm Water Management Fees for Service in 2005. (THIS PUBLIC HEARING IS CANCELLED) C. 7:15pm Public Hearing for the Introduction and First Reading of an Ordinance Setting Street Light Utility Rates for Service in 2005. (THIS PUBLIC HEARING IS CANCELLED) D. 7:20pm Public Hearing Consider Resolution 6440, an Off Sale Liquor License for Vino & Stogies located at 2345 County Road H2 in Mounds View. Staff recommends that the City Council approve the Off Sale Intoxicating Liquor License application for Robert Waste, Jr., pending a Tax Clearance. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ E. Resolution 6454 Approving Contract with Don Salverda and Associates, Inc. for Consulting Services for March 7 and 8 Staff Retreat It is recommended that the City Council approve the attached Reso 6454 approinb a contract with Don Salverda and Associates, Inc., for consulting services for the March 7th and 8th Staff Retreat. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ F. Resolution 6455 Approving Letter of Understanding with AFSCME Union It is recommended that the City Council approve the attached memorandum of understanding, however, the MOU should expire with the current contract so that it becomes negotiated into the contract in proper form. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ G. Resolution 6456 Approving a Garbage and Rubbish Hauler License for Aspen Waste Systems, Inc. Staff recommends that the City Council a Garbage and Rubbish Hauler License for Aspen Waste Systems, Inc., for Multi Dwelling and Commercial Establishments. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ H. Second Reading of Ordinance 755, an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code Pertaining to Building Heights in a Planned Unit Development (PUD) District – ROLL CALL VOTE (Ericson) Staff and the Planning Commission recommends adoption of Ord 755, an Ord amending Chapter 1120 of the Mounds View Zoning Code relating to building height regulations in a PUD zoning district. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ I. Resolution 6457 in support of I35W Coalition Request for Funding to Study the I-694 to CR J Segment of I-35W and Other Area Transportation Improvements. It is recommended that the City Council approve Reso 6457 in support of I35W Coalition Request for Funding to Study the I-694 to CR J Segment of I-35W and Other Area Transportation Improvements. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 10. APPROVAL OF MINUTES A. January 24, 2005, City Council Meeting Minutes. B. January 31, 2005 Special City Council Meeting Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Police Department 2004 4th Quarter Report C. Reports of City Attorney 12. Next Council Work Session: Tuesday, March 1, 2005 at 7pm Next Council Meeting: Monday, February 28, 2005 at 7pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, February 14, 2005 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution 6449, A Resolution of Appreciation of Robert Edmond B. Presentation by Charitable Gambling Permit Licensees regarding Charitable Gambling contribution to the Trade Area communities. 1. Merrick, Inc. 2. Twin Cities North Chamber of Commerce 3. Mounds View Lions 7. JUST AND CORRECT CLAIMS 8. CONSENT AGENDA A. Resolution 6450 Appointing Parks and Recreation Commissioners and Chairperson B. Resolution 6451 Acceptance and Final Payment Approval for the Mounds View Manufactured Home Community Second Access Project C. Resolution 6452 Approving an Amendment to the Verizon W ireless Contract for Antennas on the Water Tower D. Resolution 6453 Supporting Ramsey County Federal Highway Administration Grant for County Road J Improvements E. Resolution 6458 Approving the Purchase of Security Surveillance Cameras for the Mounds View Community Center F. Licenses for Approval 9. COUNCIL BUSINESS A. 7:05pm Public Hearing, Consider Updating the Capital Improvement Plan and Authorizing the Future Sale of Capital Improvement Bonds for the Fire Station and Equipment 1. Conduct Public Hearing 2. Resolution 6459 Adopting the 2005 – 2009 Capital Improvement Plan 3. Resolution 6460 Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Bonds 4. Resolution 6461 Approving the Supplement to the Joint Powers Agreement for the SBM Fire Department 5. Resolution 6462 Approving the SBM Fire Capital Improvements Process and 6. Designating the Project Management Team 7. Resolution 6463 Supporting the Purchase of Land for the Fire Station B. 7:10pm Public Hearing for the Introduction and First Reading of an Ordinance Setting Storm Water Management Fees for Service in 2005. (THIS PUBLIC HEARING IS CANCELLED) C. 7:15pm Public Hearing for the Introduction and First Reading of an Ordinance Setting Street Light Utility Rates for Service in 2005. (THIS PUBLIC HEARING IS CANCELLED) D. 7:20pm Public Hearing Consider Resolution 6440, an Off Sale Liquor License for Vino & Stogies located at 2345 County Road H2 in Mounds View. E. Resolution 6454 Approving Contract with Don Salverda and Associates, Inc. for Consulting Services for March 7 and 8 Staff Retreat F. Resolution 6455 Approving Letter of Understanding with AFSCME Union G. Resolution 6456 Approving a Garbage and Rubbish Hauler License for Aspen Waste Systems, Inc. H. Second Reading of Ordinance 755, an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code Pertaining to Building Heights in a Planned Unit Development (PUD) District – ROLL CALL VOTE (Ericson) I. Resolution 6457 in support of I35W Coalition Request for Funding to Study the I-694 to CR J Segment of I-35W and Other Area Transportation Improvements. 10. APPROVAL OF MINUTES A. January 24, 2005, City Council Meeting Minutes. B. January 31, 2005 Special City Council Meeting Minutes. 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Police Department 2004 4th Quarter Report C. Reports of City Attorney 12. Next Council Work Session: Tuesday, March 1, 2005 at 7pm Next Council Meeting: Monday, February 28, 2005 at 7pm RESOLUTION NO. 6449 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION FOR ROBERT EDMOND WHEREAS, Robert Edmond has served on the Mounds View Parks and Recreation Commission since March 20, 2003; and WHEREAS, Mr. Edmond has gained the respect and gratitude of those who have had the privilege of working with him on the Parks and Recreation Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation for Robert Edmond for his dedicated and devoted service on the Mounds View Parks and Recreation Commission. Adopted this 14th day of February, 2005. ATTEST: Mayor Rob Marty Councilmember Flaherty Councilmember Stigney Councilmember Gunn Councilmember Thomas City Administrator Ulrich Item No: 06B Meeting Date: February 14, 2005 Type of Business: Council Business Administrator Review: _________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Presentation by Charitable Gambling Permit Licensees regarding Charitable Gambling Contribution to the Trade Area communities. Staff was directed by Council to research each permanent Charitable Gambling Permit to ensure that each licensee is contributing the Mounds View Trade Area. According to the City Code Section 502.13. subd. 2 (c): c. By December 31st of each calendar year, a licensed organization conducting lawful gambling within the City shall expend seventy five percent (75%) of its expenditures for lawful purposes conducted or located within the City’s trade area. The City’s trade area” is defined as, and limited to, Mounds View, Spring Lake Park, Blaine, Shoreview, Arden Hills, New Brighton and Fridley. A presentation will be made by each of the current permanent Charitable Gambling Permit holders, which are Merrick, Inc., Twin Cities Chamber of Commerce, and the Mounds View Lions. Each will present to the City Council their contributions to the City’s Trade area. According to Section 502.13, subd. 2 (d), of the City Code, each organization licensed to conduct charitable gambling in the City shall report monthly to the City its gross receipts, expenses, and profits from those activities in and the distribution of those profits, itemized as to payee, purpose, amount and date of payment. Organizations licensed to conduct charitable gambling at more than one (1) site must provide the above-mentioned information for each site within the City. These requirements may be satisfied by submission of copies of the monthly reports required by the Gambling Control Board. Below is a breakdown of what each permit holder contributed to the City’s trade area in 2004 for your reference. Merrick, Inc. Merrick, Inc., is a nonprofit organization 501(c)(3) charitable corporation, licensed by DHS as a Day Training & Habilitation (DT&H) and Supported Employment Services (SES) provider. The focus of their program is to provide employment services to adults with a developmental disability. Merrick’ Inc.’s charitable gambling license was approved on January 26, 2004, and they did not start their Charitable Gambling activities until May of 2004. They currently hold a permit with Robert’s Sports Bar and Entertainment. Below is a breakdown of their contributions for 2004: May: No Contributions to the Trade Area June: 6/23/04 Mounds View Trade Area $254.00 (check made payable to Merrick, Inc.) 6/23/04 Mounds View Trade Area $697.98 (check made payable to Merrick, Inc.) July: 7/31/04 Mounds View Trade Area $3,222.71 (check made payable to Merrick, Inc.) 7/31/04 Mounds View Trade Area $650.00 (check made payable to Merrick, Inc.) Aug: 8/29/04 Mounds View Contribution $998.00 (check made payable to Merrick, Inc.) 8/29/04 Mounds View Trade Area $778.34 (check made payable to Merrick, Inc.) Sept: 9/23/04 Mounds View Trade Area $998.09 (check made payable to Merrick, Inc.) 9/23/04 Mounds View Trade Area $244.91 (check made payable to Merrick, Inc.) Oct: No Contributions to the Trade Area Nov: 11/30/04 Mounds View Trade Area $998.09 (check made payable to Merrick, Inc.) 11/30/04 Mounds View Trade Area $711.29 (check made payable to Merrick, Inc.) 11/30/04 Mounds View Trade Area $80.00 (check made payable to Merrick, Inc.) Dec: 12/31/04 Mounds View Trade Area $998.09 (check made payable to Merrick, Inc.) 12/31/04 Mounds View Trade Area $125.00 (check made payable to Merrick, Inc.) Staff understands that the City Council has been concerned with Merrick’s Charitable Gambling activities in regards to their contributions to the trade area. It seems that Merrick, Inc., only states on their tax returns the “Mounds View Trade Area” and other permit holders state the trade area organization/business they contributed to. Attached is a letter from Merrick, Inc., dated August 18, 2004, and was given to the City Council in September of 2004, explaining how they are contributing to the trade area. In addition, it explains why they write checks to themselves. Twin Cities North Chamber of Commerce The Twin Cities North Chamber of Commerce, is a non-profit organization, which holds charitable gambling at Jake’s Sport Café in Mounds View. Their mission is to improve the northern Twin Cities metropolitan area. According to their website, they accomplish this by: • Being a bold voice for business. • Increasing the “value” of chamber membership. • Expanding leadership capacities. • Engaging and supporting tomorrow’s workforce. The Twin Cities North Chamber of Commerce has operated a charitable gambling permit since February of 2002, when they were known as the New Brighton/Mounds View Chamber of Commerce. On February 23, 2004, the City Council approved a charitable gambling permit under its new name, Twin Cities North Chamber of Commerce. They recently were approved for a one-day permit to conduct Charitable Gambling at the Mermaid Entertainment and Event Center for a raffle (approved on December 13, 2004). Below is a breakdown of their contributions for 2004: Jan: No Contributions to the Trade Area Feb: No Contributions to the Trade Area Mar: 3/11/04 Fridley School Foundation $500.00 (check payable to Fridley School Foundation) 3/11/04 ISD 14 Fridley High School $500.00 (check payable to ISD 14 Fridley High School) 3/11/04 ISD 621 Irondale High School $500.00 (check payable to ISD 621 Irondale HS) 3/11/04 ISD 621 Mounds View ABE $1,000.00 (check payable to Mounds View ABE) APR: 4/1/04 ISD 621 Irondale $844.80 (check payable to Irondale) 4/1/04 Sunrise United Methodist Church $2,000.00 (check payable to Sunrise United Methodist) 4/1/04 Sunrise United Methodist Church $500.00 (check payable to Sunrise United Methodist) May: No contributions to the Trade Area Jun: 6/10/04 City of Arden Hills $2,000.00 (check payable to City of Arden Hills) 6/10/04 City of Fridley Fire Department $2,500.00 (check payable to the City of Fridley Fire Dept) 6/10/04 New Brighton Antique Car Run $500.00 (check payable to NB Antique Car Run) 6/10/04 New Brighton Stockyard Days $2,000.00 (check payable to NB Stockyard Days) 6/10/04 SLP Fire Department $500.00 (check payable to SLP Fire Department) 6/10/04 City of Spring Lake Park $2,000.00 (check payable to City of Spring Lake Park) 6/10/04 ISD#14 Fridley Middle School $1,000.00 (check payable to Fridley Middle School) 6/10/04 ISD #14 Fridley High School $1,000.00 (check payable to Fridley High School) 6/10/04 ISD #16 Spring Lake Park High School $2,000.00 (check payable to SLP High School) 6/10/04 ISD621 Irondale High School $600.00 (check payable to Irondale High School) 6/10/04 ISD621 Irondale High School $250.00 (check payable to Irondale High School) 6/10/04 ISD621 Irondale High School $500.00 (check payable to Irondale High School) 6/10/04 ISD621 Irondale High School $250.00 (check payable to Irondale High School) 6/10/04 ISD621 Irondale High School $1,000.00 (check payable to Irondale High School) 6/10/04 ISD621 Irondale High School $4,000.00 (check payable to Irondale High School) 6/10/04 ISD 621 Mounds View High School $1,500.00 (check payable to Mounds View HS) 6/10/04 ISD 621 Mounds View Community Ed $2,000.00 (check payable to MV Community Ed) 6/10/04 Mounds View Community Theatre $1,000.00 (check payable to MV Community Theatre) 6/30/04 New Brighton Stockyard Days $3,000.00 (check payable to NB Stockyard Days) 6/30/04 Fridley School Foundation $1,080.00 (check payable to Fridley School Foundation) 6/30/04 City of Fridley $2,000.00 (check payable to City of Fridley) 6/30/04 Irondale High School $2,500.00 (check payable to Irondale High School) 6/30/04 Irondale High School $1,000.00 (check payable to Irondale High School) 6/30/04 Sunnyside Elementary $3,000.00 (check payable to Sunnyside Elementary) Jul: No Contributions to the Trade Area Aug: No Contributions to the Trade Area Sep: No contributions to the Trade Area Oct: No contributions to the Trade Area Nov: No contributions to the Trade Area Dec: 12/3/04 City of New Brighton $1,000.00 (check payable to City of New Brighton) 12/3/04 ISD 14 Alternative Learning $200.00 (check payable to ISD Alternative Learning) 12/3/04 ISD 14 Fridley High School $700.00 (check payable to Fridley High School) 12/3/04 Fridley Historical Society $700.00 (check payable to Fridley Historical Society) 12/3/04 Sunnyside Elementary $500.00 (check payable to Sunnyside Elementary) 12/3/04 Sunrise United Methodist Church $2,000.00 (check payable to Sunrise United Methodist) 12/3/04 Sunrise United Methodist Church $500.00 (check payable to Sunrise United Methodist) The Mounds View Lions The Mounds View Lions is a non-profit organization that currently holds a charitable gambling permit at the Mermaid. The Mounds View Lions does many things for the Mounds View Community to include Foodshelfs, scholarships, and city festival activities to name a few. Below is a breakdown of their contributions for 2004: Jan: 1/31/04 Irondale High School Wrestling Boosters $250.00 (check payable to Irondale HS Wrestling) 1/31/04 Chippewa Middle School $500.00 (check payable to Chippewa Middle School) 1/31/04 Fedor’s Market $1,262.93 (check payable to Fedor’s Market) 1/31/04 Mounds View Public Schools $1,000.00 (check payable to Mounds View Public Schools) Feb: 2/4/04 Mounds View Public Schools $1,000.00 (check payable to Mounds View Public Schools) 2/25/04 Fedor’s Market $1,239.84 (check payable to Fedor’s Market) Mar: 3/15/04 Mounds View Public Schools $1,000.00 (check payable to Mounds View Public Schools) 3/15/04 Cub Scout Pack 367 $500.00 (check payable to Cub Scout Pack 367) 3/22/04 MV Community Center/YMCA $1,500.00 (check payable to the MV Community Center) 3/22/04 SLP Blaine MV Fire Department $200.00 (check payable to SLP Blaine MV Fire Dept) 3/29/04 Fedor’s Market $1,220.60 (check payable to Fedor’s Market) 3/29/04 Fedor’s Market $827.68 (check payable to Fedor’s Market) 3/30/04 Irondale High School $2,500.00 (payable to Irondale High School) Apr: 4/2/04 Mounds View Public Schools $1,000.00 (check payable to Mounds View Schools) 4/28/04 SLP Blaine MV Fire Dept. $400.00 (check payable to SLP Blaine MV Dept) May: 5/6/04 Fedor’s Market $1,255.21 (check payable to Fedor’s Market) 5/6/04 Spring Lake Park Fire Dept $500.00 (check payable to SLP Fire Department) 5/6/04 Spring Lake Park Fire Dept $300.00 (check payable to SLP Fire Department) 5/6/04 Scout Pack 367 $140.00 (check payable to Pack 367) 5/6/04 MN Council on Compulsive Gambling $500.00 (check payable to MN Council on Compul. Gambling) 5/6/04 Mounds View Public Schools $500.00 (check payable to MV Public Schools) 5/27/04 Fedor’s Market $1,260.48 (check payable to Fedor’s Market) 5/27/04 Irondale High School $250.00 (check payable to Irondale High School) 5/28/04 Festival in the Park of Mounds View $2,500.00 (check payable to Festival in the Park) Jun: 6/30/04 Fedor’s Market $830.25 (check payable to Fedor’s Market) Jul: No contributions to the Trade Area. Aug: No contributions to the Trade Area. Sep: No contributions to the Trade Area. Oct: 10/6/04 YMCA Mounds View Community Center $500.00 (check payable to the MV Community Center) 10/1/04 Fedor’s Market $641.44 (check payable to Fedor’s Market) Nov: 11/15/04 Sunnyside Elementary School $2,000.00 (check payable to Sunnyside Elementary School) 11/15/04 Pinewood Elementary School $2,000.00 (check payable to Pinewood Elementary School) 11/4/04 Fedor’s Market $683.64 (check payable to Fedor’s Market) Dec: 12/10/04 Fedor’s Market $673.92 (check payable to Fedor’s Market) 12/31/04 Edgewood Middle School $2,000.00 (check payable to Edgewood Middle School) 12/31/04 Edgewood Middle School $500.00 (check payable to Edgewood Middle School) Respectfully submitted, Desaree Crane Item No. 8E Meeting Date: February 14, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6458 Approving the Purchase of Security Surveillance Cameras for the Mounds View Community Center Background: In 2002, due to concerns about vandalism, theft, disorderly conduct and other issues at the Mounds View Community Center, Staff was asked to explore options involving installation of video monitoring equipment. On March 25, 2002, the City Council approved Resolution No. 5723 authorizing the purchase of video surveillance equipment at the Mounds View Community Center. A contract in the amount of $6,636.00 was awarded to Electronic Security Specialists. The contract included four cameras (1 color, 3 B&W), and a digital video recording system with two monitors. The contract also included installation and all of the necessary supplies and training. The system was installed in May of 2002. Discussion: The security surveillance system at the Mounds View Community Center has been an asset to the City. It has first, and foremost, proven to be a deterrent to a variety of behavioral problems at the center. It has also provided the City a means to identify the sources and or causes of these problems. Mechanically the system has functioned without failure since its installation three years ago and has proven to be reliable and cost effective. There are some shortcomings to the current security surveillance system. The four-camera system works well for the areas that it covers. However, there are vital areas that are not covered. Currently, two cameras are mounted in the gymnasium. This has proven to be adequate for that space. The remaining two cameras are located in the large main commons area and the recreation area. With only two cameras to cover these large areas, including hallways and the front desk, has proven to be problematic. There have been several instances of individuals crawling or jumping over the desk and stealing personal articles, money and electronic gear i.e.; microphones and two way radios. There have also been occurrences of fighting and general unsuitable behavior in these areas where camera overage is lacking. Staff has tried to make adjustments with the camera angles and locations but we are just not able to cover the areas properly. The YMCA Advisory Committee has discussed this issue on several occasions. The general consensus and recommendation of the Committee is to provide the necessary camera coverage to these problem areas. Staff contacted the original installer, Electronic Security Specialists, and requested that they review the current system to maximize its coverage and effectiveness and to provide consultation on solutions to the current lack of camera coverage The recommendation was to provide four additional cameras (two color and two black and white), a camera dome for the hallway camera, and required mounting brackets. The current surveillance system is capable of running several more cameras; therefore no additional equipment is needed. This proposal would place one color camera behind the desk pointed towards the lobby entryway. This would be a higher resolution camera and would be a real asset to identifying suspects/subjects. The other color camera would be placed in the recreation area, covering the vending machine area. The remaining two black and white cameras would be placed in the main commons areas. The addition of these cameras would allow surveillance of personnel approaching the desk and activities occurring in the hallways and commons area. It would also provide surveillance of the front office and the cash register. There is normally only one employee on duty in the evening. With the addition of these cameras we would be creating a safer environment for both employees and patrons. It is recommended that the City contract with Electronic Security Specialists in the estimated amount of $1,764.71, including tax ($1,657.00 contract amount + 6.5% tax), for the purchase and installation of the four additional cameras. The funds for this purchase would be derived from the capital equipment account of the Community Center Building Overhead Fund (account 252-4350-7030). The 2005 Budget should also be revised to accommodate this expenditure. Recommendation: Staff recommends that the City Council approve a contract award with Electronic Security Specialists in the estimated amount of $1,764.71 for the purchase and installation of four security surveillance cameras for the Mounds View Community Center. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6458 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF SECURITY SURVEILLANCE CAMERAS FOR THE MOUNDS VIEW COMMUNITY CENTER WHEREAS, on March 25, 2002, the City Council approved Resolution No. 5723 authorizing the purchase of video surveillance equipment at the Mounds View Community Center; and WHEREAS, the system has functioned without failure since its installation three years ago and has proven to be reliable and cost effective; and WHEREAS, there are some shortcomings to the current security surveillance system in regards to the coverage provided by only four cameras thus creating problem areas; and WHEREAS, the YMCA Advisory Committee has discussed this issue on several occasions and reached a general consensus to recommend that the City provide the necessary camera coverage to these problem areas; and WHEREAS, it is recommended that the City contract with Electronic Security Specialists in the estimated amount of $1,764.71, including tax, for the purchase and installation of the four additional; and WHEREAS, the funds for this purchase would be derived from the capital equipment account of the Community Center Building Overhead Fund (account 252-4350-7030); and WHEREAS, the 2005 Budget should also be revised to accommodate this expenditure; and WHEREAS, the City Charter, Section 7.08 gives the City Council authority to amend the budget by resolution. NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve a contract award with Electronic Security Specialists in the estimated amount of $1,764.71, including tax, for the purchase and installation of the four additional security surveillance cameras for the Mounds View Community Center. NOW, THEREFORE, BE IT FURTHER RESOLVED that the 2005 Budget of the capital equipment account of the Community Center Building Overhead Fund (account 252-4350-7030) be amended to increase appropriations by $1,764.71 for the purchase of said security surveillance cameras. Adopted this 14th day of February 2005. ____________________________________ Rob Marty, Mayor ATTEST: ____________________________________ Kurt Ulrich, City Administrator (seal) Item No: 08F Meeting Date: Feb 14, 1005 Type of Business: CA City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2005. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2004. Those companies renewing their license were licensed, at a minimum, in the year 2004. The type of license they are applying for follows the company name. 4 Seasons Tree Care, Inc. Tree Trimming/Removal New Albers Mechanical Contractors HVAC New Benson-Orth Associates, Inc. General (Commercial) New Dukor Mechanical General (Commercial) New Elements, Inc. Sign New Home Energy Center HVAC New Hussmann Corporation General (Commercial) New Larson Plumbing, Inc. HVAC New M. P. Johnson Construction, Inc. General (Commercial) Renewal McGough Construction General (Commercial) Renewal More’s Burner Service HVAC New Northern Heating & Air Conditioning HVAC Renewal P & H Services Co., Inc. HVAC Renewal Piperight Plumbing HVAC New R. J. Miller Plumbing & Heating, Inc. Sewer/Water Renewal Semple Excavating, Inc. Demolition New Suburban Air HVAC Renewal Thrane Heating & A/C HVAC New White Bear Mechanical, Inc. HVAC Renewal Schirmers Concrete, Inc. Concrete/Masonry Renewal Staff Recommendation: Approve license applications as requested. Respectfully submitted, Barbara Benesch Item No: 09D Meeting Date: February 14, 2005 Type of Business: Council Business Administrator Review: _________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Public Hearing for 7:20pm, to Consider Resolution 6440 Approving an Off-Sale Intoxicating Liquor License for Vino & Stogies located at 2345 County Road H2 in Mounds View Section 502.08 of the Mounds View City Code requires that a public hearing be held for new and transfer liquor license applications after published notice in the official newspaper at least 10 days in advance of the hearing. Robert H. Waste, Jr., is intending to open a liquor store at 2345 County Road H2, and is intending to do business as Vino & Stogies. Vino & Stogies will be taking the place of Network Liquors on 10 located at the same address. The public hearing notice for Vino & Stogies, was published in the January 26, 2005 issue of the Mounds View/New Brighton Bulletin. The proper application materials, fee and proof of insurance have been submitted for Vino & Stogies. Minnesota Bureau of Criminal Apprehension The Minnesota Bureau of Criminal Apprehension has issued a satisfactory report Robert Waste, Jr. Utility Billing (City of Mounds View) The Finance Department states that there are no outstanding billing issues with 2345 County Road H2. Fire Inspection (City of Mounds View Fire Marshall) The City’s Fire Marshall has issued a satisfactory report for 2345 County Road H2. Minor violations have been noted to the owner. Minnesota Department of Revenue Tax Clearance I have submitted to the DOR tax clearance forms for Robert Waste, Jr. The Department of Revenue has not indicated his status as of date. The Liquor License will be pending the status of the Minnesota Department of revenue to ensure that Robert Waste, Jr., does not have any outstanding taxes. Recommendation: Staff recommends that the City Council approve the Off-Sale Intoxicating Liquor License application for Robert Waste, Jr., pending a Tax Clearance from the Minnesota Department of Revenue. Respectfully Submitted, Desaree Crane RESOLUTION 6440 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving a Business License for Vino & Stogies WHEREAS, all City of Mounds View businesses wishing to sell intoxicating liquor must apply to the City for a license; and WHEREAS, a public hearing must be held before intoxicating liquor licenses may be granted; and WHEREAS, Robert H. Waste, Jr., has applied for an off-sale intoxicating liquor license at 2577 Highway 10 for his business Vino & Stogies; and WHEREAS, Robert H. Waste, Jr., has submitted the proper paperwork and fees and has received the necessary approvals from various City departments and outside organizations except the Minnesota Department of Revenue; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an off-sale intoxicating liquor license for Robert H. Waste for his business Vino & Stogies pending a report from the Minnesota Department of Revenue; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the licensing period shall be from February 15, 2005-June 30, 2005. Adopted this 14th day of February, 2005. _______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (seal) Item No: 09G Meeting Date: February 14, 2005 Type of Business: Council Business Administrator Review: _________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Resolution 6456 Approving a Garbage and Rubbish Hauler License for Aspen Waste Systems, Inc. Section 603.06, subd. 1a (2) of the Mounds View City Code requires garbage haulers collecting yard waste, recyclables and non recyclables or any combination thereof from residential areas, commercial establishments, multiple dwellings and/or mobile home parks to be licensed. Aspen Waste Systems, Inc., submitted a license application, fees, and an insurance certificate to be licensed in the City of Mounds View to pick up recyclables, garbage and rubbish at Woodlawn Terrace Apartments located at 7639 Woodland Drive, and would like to expand to other areas in Mounds View. Aspen would like to do Multiple Dwelling and Commercial Establishments only. In addition, Aspen Waste Systems, Inc., has submitted a list of all their trucks that will be going in and out of Mounds View per City Code Section 603-06 subd. 1c(2). Recommendation: Staff recommends that the City Council approve a Garbage and Rubbish Hauler License for Aspen Waste Systems, Inc., for Multi Dwelling and Commercial Establishments. Respectfully Submitted, Desaree Crane RESOLUTION 6456 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Approving a Business License for Aspen Waste Systems, Inc. WHEREAS, all City of Mounds View businesses wishing to haul garbage, rubbish, recyclables or yard waste or any combination thereof from residential areas, commercial establishments, multiple dwellings and/or mobile home parks must apply to the City for a license; and WHEREAS, Aspen Waste Systems, Inc., has applied for a Garbage and Rubblish Hauler License; and WHEREAS, Aspen Waste Systems, Inc., has submitted the proper paperwork and fees; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve an Garbage and Rubbish Hailer License for Aspen Waste Systems, Inc., for Multiple Dwelling and Commercial Establishments; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the licensing period shall be from February 15, 2005-June 30, 2005. Adopted this 14th day of February, 2005. _______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (seal) Item No: 9H Meeting Date: Feb 14, 2005 Type of Business: CB Administrator Review : _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Second Reading and Adoption of Ordinance 755, an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code Relating to Building Height Restrictions in a Planned Unit Development (PUD) Zoning District. Introduction: As the City Council is aware, there is an inconsistency in the Zoning Code relating to building heights in Planned Unit Development (PUD) districts. The intent of the PUD district and corresponding provisions is to provide maximum flexibility regarding setbacks, density and design for site-specific projects in return for preservation of open space, environmental considerations and other beneficial public purposes. Discussion: Chapter 1120 of the City Code addresses Planned Unit Developments and provides for the processing of such development types. The stated purpose and intent can be found in the first paragraph of Chapter 1120. In addition to the opening statement, the Code encourages specific actions and identifies ten criteria for consideration. The last provision states the following: Subd. 10. To allow variation from the provisions of this Title, including setbacks, height, lot area, width and depth, yards, etc. (1988 Code §40.24) As stated above, the PUD process was intended to provide flexibility regarding building height as it was for other variables. But later in the PUD code, a conflicting passage is present: Subd. 12. Building Height: Height limitations shall be the same as imposed in the respective districts. This apparent inconsistency was discovered when the City processed the Mermaid Planned Unit Development. There had been some discussion of a taller hotel and there are still plans for a possible expansion. Rather than preclude such an expansion where appropriate, staff supports adding language to the Code which simply reaffirms the intent and purpose of the Code. PUD Amendment Report February 14, 2005 Page 2 The proposed amendment was presented to the Mounds View Planning Commission on January 5, 2005. The Commission recognized the need to resolve the inconsistency and adopted a resolution which supported the addition of the following underlined language to the Code: Subd. 12. Building Height: Height limitations shall be the same as imposed in the respective districts unless additional height or stories would serve a better purpose consistent with the stated intent of this Chapter. Public Hearing: The City Council held a duly noticed public hearing on January 24, 2005. After taking testimony and accepting the report of staff, the City Council approved the first reading of Ordinance 755. No changes have been made to the ordinance since the first reading was approved. Recommendation: Staff and the Planning Commission recommends adoption of Ordinance 755, an ordinance amending Chapter 1120 of the Mounds View Zoning Code relating to building height regulations in a PUD zoning district. _____________________________________ James Ericson Community Development Director Attachments: 1. Ordinance 755 ORDINANCE 755 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING SECTION 1120.02 OF THE MOUNDS VIEW ZONING CODE RELATING TO PLANNED UNIT DEVELOPMENT STANDARDS AND REQUIREMENTS THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Subdivision 12 of Section 1120.02 of the Mounds View Zoning Code pertaining to Planned Unit Development (PUD) standards and requirements is hereby amended with the proposed additions underlined: Subd. 12. Building Height: Height limitations shall be the same as imposed in the respective districts, unless the City Council determines additional height or stories would serve a better purpose consistent with the stated intent of this Chapter. SECTION 2. This ordinance shall take effect thirty (30) days after the date of its publication in the official City newspaper. PUBLIC HEARING, INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View on this 24th day of January, 2005. SECOND READING and ADOPTION by the City Council of the City of Mounds View this 14th day of February, 2005. Rob Marty, Mayor ATTEST: __________________________ Kurt Ulrich, City Clerk / Administrator Approved as to form: ______________________ Mounds View City Attorney (SEAL) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 January 24, 2005 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:18 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 The Pledge of Allegiance was led by Troup 367, Scout Leader Joel Swanson. 16 17 3. ROLL CALL: Marty, Stigney, Gunn, and Flaherty 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, January 24, 2005 City Council Agenda. 22 23 City Administrator Ulrich added Item 9N, Right of Entry Agreement to allow Medtronics to 24 perform an Environmental Study of the golf course property. 25 26 Community Development Director Ericson stated that after presentation of the Finance 27 Department Quarterly Report, he would like to present some information that they had received 28 regarding property that is available. 29 30 MOTION/SECOND: Gunn/Flaherty. To Approve the Monday, January 24, 2005 agenda as 31 amended. 32 33 Ayes –4 Nays – 0 Motion carried. 34 35 5. PUBLIC INPUT: 36 37 Carol Mueller, 8343 Groveland Road, stated she is a candidate for the open Council seat in the 38 election scheduled for February 1st. She stated she had been speaking to many residents lately, 39 and she wanted to share a few items with the Council. She stated that many people would like to 40 see a large grocery store in Moundview Square. They would also like medical, dental, and eye 41 care facilities. 42 43 Mayor Marty stated that they had been trying to attract medical facilities to the area for the new 44 building on Long Lake Road, but the medical clinic that had been lined up didn’t come through. 45 Mounds View City Council January 24, 2005 Regular Meeting Page 2 He stated that they have realized the need for some time, as well as the need for a larger store in 1 the area. 2 3 Ms. Mueller stated that another concern was that the residents of the apartment buildings were 4 hoping for some form of a transportation system for them. She stated that one resident had 5 hoped the Lions Club would provide a van. 6 7 Mayor Marty stated that the Lions Club did donate a small bus from City and Public Works, but 8 the Lions Club doesn’t have the funds that it used to have because of charitable gambling cuts. 9 He stated there is a meeting coming up on February 14th, so that may be a meeting to attend. 10 11 Ms. Mueller asked what it would take to get that van rolling. 12 13 Mayor Marty stated that it is rolling, but it was an issue of having drivers and so forth. He stated 14 that Metro Mobility does service Mounds View. 15 16 Ms. Mueller stated that Metro Mobility generally required having a doctor’s order. 17 18 Mayor Marty stated that there is a survey coming out, and to please have these people respond 19 accordingly. He stated that they would be having a Town Hall meeting to go over the survey 20 results, and perhaps further issues could come up at that time. 21 22 Ms. Mueller asked if the meeting would be an open forum. 23 24 Council Member Gunn stated that the legislators usually explain what is happening at the 25 legislature, and then they open it up for questions. 26 27 Dave Jahnke, 8428 Eastwood Road, congratulated Councilmember Flaherty and stated that he 28 hopes he does a good job, and he hopes that he watches their money, which has been a very 29 serious problem in the past. 30 31 6. SPECIAL ORDER OF BUISNESS 32 33 A. Annual Storm Water Permit Review – Present and discuss the City’s 34 Storm Water Pollution Prevention Program (SWPPP). 35 36 Marla Manypenny from the Public Works Surface Water Division, gave a PowerPoint 37 presentation to the Council of some examples of their projects in 2004. She stated that Mounds 38 View is way ahead of some of the larger outskirt cities in implementing the program. She stated 39 a big project for 2005 is going to be Greenfield Park and Oakwood Park, which was last done in 40 1986, which is going to entail dredging of some areas. She stated that 66 children had 41 volunteered for their summer program and had participated in stenciling some of the storm 42 drains. 43 44 Mounds View City Council January 24, 2005 Regular Meeting Page 3 Council Member Flaherty stated that it seemed to him the big issue seems to be easements, and 1 he asked what was being done as far as education regarding the easement program. 2 3 Ms. Monnepenny stated that they would like to work with Community Development to produce a 4 brochure or flyer to let people know what easements are and what their responsibilities are, and 5 to let them know what the drainage utility easements are for. 6 7 Mayor Marty stated that perhaps a paragraph should be put into the next Mounds View Matters 8 regarding contacting the City if residents had any plans to put up a fence or shed to find out 9 where their easement and drainage issues are. 10 11 Ms. Monnepenny stated she would speak to some sign companies to see what they have available 12 as far as no dumping signs for compost, brush, and leaves. 13 14 7. JUST AND CORRECT CLAIMS. 15 16 Council Member Stigney stated that on big page 8, small page 5, third from the bottom it says 17 electrical installation/maintenance for $2,174.39 for walk-in cooler, and he assumed that was for 18 the Community Center. He asked why the City was being billed for that. 19 20 Public Works Director Lee stated that this invoice would be billed back to the Canyon Grill. 21 22 Council Member Stigney stated that on big page 10, small page 7, up at the top there was $1,200 23 to Jerry’s Floor Store for carpeting, and he didn’t recall any discussion on that. 24 25 Public Works Director Lee stated that it was approved by the City Council in Resolution 6224 on 26 April 12th, and had been presented as part of the Park’s Needs Analysis as one large package, and 27 the individual components hadn’t been presented. 28 29 Council Member Stigney asked about the $800 for Meth Lab Assessment. 30 31 Director Ericson stated that a drug lab had been found, and they were seeking reimbursement 32 from the property owner, but they had to pay the up-front expense. 33 34 Council Member Stigney asked what happened to the cable for the $1,699 to Master Technology 35 Group to repair Mounds View Public Cable. 36 37 Public Works Director Lee stated that the cable had been damaged by mice in the Public Works 38 Building, and that this fall they did expend funds to exterminate the mice because they were 39 getting into the walls. 40 41 Council Member Stigney asked what the phone was for in the amount of $42.51 from Menards. 42 43 Public Works Director Lee stated that a phone was not functioning at the Community Center, and 44 it was a standard phone. 45 Mounds View City Council January 24, 2005 Regular Meeting Page 4 Council Member Flaherty asked for an explanation on Boyer Truck Parts for truck repair at page 1 7. 2 3 Public Works Director Lee stated that he thought it was for components for the sewer van, but he 4 would have to get back to him on that. 5 6 Finance Director Hanson stated that it was for repair of an oil leak in the engine. 7 8 Council Member Flaherty asked if that was one of the trucks that was up for replacement. 9 10 Finance Director Hanson stated it was up for replacement in 2006. 11 12 Mayor Marty asked about the All City Elevator item on page 6, second item. 13 14 Public Works Director Lee stated that it was for doors that were sticking, and they had had to be 15 repaired. 16 17 Mayor Marty stated it seemed that they were sticking a lot of money into that elevator that is not 18 being used. 19 20 Council Member Gunn stated they had to have it because the handicapped restroom was 21 downstairs. 22 23 Mayor Marty noted that everything that Clear Channel is obligated for, they have already paid. 24 He asked if the items on page 16 could be removed. 25 26 City Attorney Riggs stated he would defer to Charlie, but he thought that was correct. 27 28 Finance Director Hanson stated that they have all been paid. He stated there would be no further 29 charges to Clear Channel because the agreement was that they would pay up until the point 30 where the MnDot decision was overturned, and that happened last summer, so unless there were 31 some new agreement with Clear Channel, there would be no further charges there. He stated that 32 those three could be discontinued from the report. 33 34 MOTION/SECOND: Flaherty/Stigney. To approve the Just and Correct Claims as presented. 35 36 Ayes-4 Nays-0 Motion carried 37 38 9. CONSENT AGENDA 39 40 Council Member Stigney requested to pull Items C and D. 41 42 A. Resolution 6418 Approving the 2005 Golf Course Seasonal Positions 43 B. Resolution 6437 Accepting the Improvements at CVS Pharmacy located at 44 2800 County Road 10. 45 Mounds View City Council January 24, 2005 Regular Meeting Page 5 C. Resolution 6442 Authorizing the Purchase of two replacement Squad Cars 1 for the Police Department 2 D. Resolution 6443 Supporting Legislation Permitting Certain Employees of 3 Blaine, Spring Lake Park, and Mounds View to Become Members of the 4 Public Employees Retirement Association Police and Fire Plan 5 E. Licenses for Approval 6 F. Set a Public Hearing for Monday, February 14, 2005 at 7:20 pm to Consider 7 Resolution 6440, an Off Sale Liquor License for Vino & Stogies located at 8 2345 County Road H2 in Mounds View. 9 10 MOTION/SECOND: Gunn/Flaherty. To approve Items A, B, E and F of the Consent Agenda as 11 presented. 12 13 Ayes-4 Nays -0 Motion carried 14 15 C. Resolution 6442 Authorizing the Purchase of two replacement Squad Cars 16 for the Police Department. 17 18 Council Member Stigney asked how many squad cars were replaced last year. 19 20 Finance Director Hanson stated that two were replaced last year. 21 22 Council Member Stigney stated that their policy had been to replace two one year, and one the 23 next, and he asked why they were replacing two this year rather than one. 24 25 Finance Director Hanson stated that the police department has a total of 11 vehicles, and so 26 replacing two per year keeps them an average of five or six years. 27 28 Police Chief Sommer stated that one of these vehicles is eight years old and the other is six, and 29 that these are emergency response vehicles that need to be maintained to respond at a moment’s 30 notice. He stated that they were also rusting. He stated he wasn’t sure when the new 31 replacement policy went into effect. He stated that there are issues with the brake lines, and there 32 is a potential safety issue. 33 34 Council Member Stigney asked whether the people who don’t patrol could use the older vehicles. 35 36 Police Chief Sommer stated that there is a 1997 Dodge Intrepid and a 1994 Ford Taurus that are 37 used as staff vehicles for that purpose already. 38 39 Council Member Gunn asked what happens to the old cars. 40 41 Police Chief Sommer stated that they are sold at auction this year. 42 43 MOTION/SECOND: Marty/Gunn. To approve Resolution 6420, Authorizing the Purchase of 44 two replacement Squad Cars for the Police Department. 45 Mounds View City Council January 24, 2005 Regular Meeting Page 6 Ayes-4 Nays-0 Motion carried. 1 2 D. Resolution 6443 Supporting Legislation Permitting Certain Employees of 3 Blaine, Spring Lake Park, and Mounds View to Become Members of the 4 Public Employees Retirement Association Police and Fire Plan 5 6 Council Member Stigney stated the reason he pulled this item was he wanted to know if there 7 would be a cost to the City. 8 9 Finance Director Hanson stated that there has been a problem getting a sufficient number of 10 volunteer firefighters to respond during the daytime, and that the prime source of daytime 11 responders are employees who work in other departments. He stated the purpose of this 12 resolution was to allow employees to switch from PERA Coordinated to PERA Police and 13 Fire Plan, which in certain respects is a more attractive retirement package. He stated that 14 currently it’s actually a cost savings to the City because the people on the Police and Fire Plan 15 do not contribute to Social Security, so the cost is actually lower to the City. He stated that the 16 real savings to the City is if a vehicle such as this can be used to make daytime volunteering 17 attractive, they will be able to stay with the volunteer department rather than having to go to 18 full-time. 19 20 Council Member Stigney asked about employees who are not city employees. 21 22 Finance Director Hanson stated that anyone from a private business would not be eligible for 23 PERA either way. 24 25 MOTION/SECOND. Gunn/Stigney. To adopt Resolution 6443 Supporting Legislation 26 Permitting Certain Employees of Blaine, Spring Lake Park, and Mounds View to Become 27 Members of the Public Employees Retirement Association Police and Fire Plan, and to waive 28 the reading. 29 30 Ayes-4 Nays-0 Motion carried. 31 32 10. COUNCIL BUSINESS 33 34 A. 7:05 P.M. Public Hearing to Consider the Second Reading and Adoption of 35 Ordinance 754, an Ordinance Establishing Planning and Development Fees. 36 (ROLL CALL VOTE)--Ericson. 37 38 Community Development Director Ericson stated that this is the second reading of an ordinance 39 that codifies all of the planning and development fees for the City. He stated that 40 previously they would adopt a fee schedule on an annual basis, and the fee schedule would 41 include all fees that would be associated with planning and development. He stated that what 42 the Ordinance does is create a new Appendix that would be put into the City Code, grouping 43 all of the planning fees together in one spot. He stated that the effect of this is that if any changes 44 are made in the future to any of the individual fees, it would have to be done by ordinance, so it’s 45 Mounds View City Council January 24, 2005 Regular Meeting Page 7 more complicated than just adopting a new fee schedule, but this is what is required of them 1 through Minnesota Statutes. He stated that if the fees are not sufficient to cover all the work 2 and all the fees that the City incurs, the applicant is responsible for the fees above and beyond 3 the application fee. 4 5 Mayor Marty noted that some of the fees had increased from the last reading somewhat in order 6 to cover City Staff costs. 7 8 Council Member Stigney asked if these were in accordance with M.S. 16B.62, Subd. 1. 9 10 City Attorneys Riggs stated he would have to look at that. 11 12 Council Member Flaherty asked if they were going to make it clear that this was a minimum fee, 13 and it might not be sufficient to cover the costs. 14 15 Director Ericson stated that it will vary substantially from project to project, so it’s difficult for 16 staff, at the time they accept an application, to give the applicant a heads up of what the 17 additional fees might be. He stated that they will be signing a disclaimer indicating that they will 18 be responsible for any costs relative to the processing of their application above and beyond the 19 application fee. 20 21 City Attorney Riggs stated that in response to Council Member Stigney’s question, that Chapter 22 16 is actually for building code fees, and so that is different from what they are adopting 23 here, which are land use type fees and development type fees. 24 25 MOTION/SECOND: Gunn/Flaherty. To approve Ordinance 754, an Ordinance Establishing 26 Planning and Development Fees, and to waive the reading. 27 28 ROLL CALL: Marty/Stigney/Gunn/Flaherty. 29 30 Ayes-4 Nays-0 Motion carried. 31 32 B. 7:10 pm. Public Hearing and Consideration of the Second Reading and 33 Adoption of Ordinance 757, an Ordinance Vacating an Unused and Excess 34 Utility Easement Associated with 8265 Spring Lake Road. (ROLL CALL 35 VOTE) – Ericson. 36 37 Director Ericson stated that this Ordinance is in relation to a minor subdivision application for 38 the property at 8265 Spring Lake Road. He stated there was a lot line adjustment between the 39 Raninski property and the property to the north. He stated that there was a perimeter drainage 40 and utility easement around the periphery of the lot, which upon adjustment of the lot line was no 41 longer consistent with the periphery of the lot, so the Raninski’s executed a new drainage and 42 utility easement consistent with the new property lines. He stated that that had been sent to 43 Alabama for consent of the mortgage holder, and they had signed it and returned it. He stated 44 that this is a slightly different version from what was seen at the first reading in that they had 45 Mounds View City Council January 24, 2005 Regular Meeting Page 8 created a summary page for publication purposes, but that the whole ordinance is available to see 1 on line and at City Hall. 2 3 Mayor Marty opened the public hearing at 8:33 p.m. There being no public comment, Mayor 4 Marty closed the public hearing at 8:33 p.m. 5 6 MOTION/SECOND. Gunn/Flaherty. To approve the Second Reading and Adopt Ordinance 7 757, an Ordinance Vacating an Unused and Excess Utility Easement Associated with 8265 8 Spring Lake Road. 9 10 ROLL CALL: Marty/Stigney/Gunn/Flaherty. 11 12 Ayes-4 Nays-0 Motion carried. 13 14 C. 7:15 pm. Public Hearing, Introduction and First Reading of Ordinance 755, 15 an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code 16 Pertaining to Building Heights in a Planned Unit Development (PUD) Zoning 17 District. – Ericson. 18 19 Mayor Marty opened the public hearing at 8:35 p.m. 20 21 Director Ericson stated that there is an inconsistency in the Zoning Code relating to Planned Unit 22 Developments, and that the PUD Zoning Code is designed to allow for a maximum flexibility 23 to allow for the highest and best development possible, and encourages flexibility to preserve 24 open space, environmental considerations, and other beneficial public purposes. He stated that 25 one of the criteria in looking at a planned unit development is to allow for variation provisions of 26 the Code, including setbacks, height, lot area, width and depth, yard, etc., so it gives the City 27 some greater flexibility in looking at a development so as to preserve and protect certain 28 features. He stated that you can enhance the density, you can increase the height of a building, 29 or decrease setbacks where it’s in the public purpose. He stated that the problem is later on in the 30 City Code under the same Chapter, there is a conflicting provision which is outlined in the 31 second page of his report, regarding building height. He stated this inconsistency was discovered 32 a few years back when they were looking at the Mermaid development. He stated that they were 33 thinking about a hotel that could possibly be five stories, but they did scale that back to three 34 stories. He stated there are still plans in the works that could increase the height of the hotel. He 35 stated that at this point they can’t allow that because it’s somewhat inconsistent with the 36 provisions of the Code. 37 38 Director Ericson stated that the Planning Commission had looked at this, and recognized that 39 there was an inconsistency, and they felt that the intent was to be flexible and not to create 40 restrictions on development, and so they are recommending, and Staff is also recommending, 41 that adoption of this Ordinance would simply add one line to the Code, and this would be 42 under the same Subdivision 12. He stated the new language is, “Unless additional height or 43 stories would serve a better purpose consistent with the stated intent of this Chapter.” 44 45 Mounds View City Council January 24, 2005 Regular Meeting Page 9 Carol Mueller, 8343 Groveland Road, asked if this language were changed if that would allow 1 them to build a Community Center with a swimming pool and a water slide that was five 2 stories tall. 3 4 Director Ericson stated that that was correct. 5 6 Mayor Marty stated that was if the Council approved it. 7 8 Director Ericson stated that that’s the key, and it would have to be in the public interest. He 9 stated that they didn’t want a five-story residential structure ten feet away from a single family 10 house, so it has to serve the public interest. 11 12 Mayor Marty closed the public hearing. 13 14 Council Member Flaherty that he thought this was the correct thing to do, and that at least it 15 allowed the question to be asked, so he thought it was a good thing. 16 17 Mayor Marty stated that he thought any variance or approval should be made by the Planning 18 Commission first. 19 20 Director Ericson stated that there is an assumption that the Planning Commission does have to 21 review all of these applications and projects before they come to the City Council. 22 23 City Attorney Riggs stated that it would be redundant to add that language since the Planning 24 Commission has to review this before it comes to the City Council. 25 26 Council Member Stigney asked if this was going to be prepared in a summary manner for 27 publication. 28 29 Director Ericson stated that the summary of the Ordinance would be published. 30 31 MOTION/SECOND. Stigney/Flaherty. To approve the Introduction and First Reading of 32 Ordinance 755, an Ordinance Amending Chapter 1120 of the Mounds View Zoning Code 33 Pertaining to Building Heights in a Planned Unit Development (PUD) Zoning District, and to 34 waive the reading. 35 36 . Ayes-4 Nays-0 Motion carried. 37 38 D. 7:20 pm. Public Hearing to Consider the Second Reading and Adoption of 39 Ordinance 756, an Ordinance Amending the Mounds View Municipal Code 40 Relating to Nonconforming Driveways and Curb-cuts (ROLL CALL VOTE) 41 – Ericson. 42 43 Mayor Marty opened the public hearing at 8:42 p.m. 44 45 Mounds View City Council January 24, 2005 Regular Meeting Page 10 Director Ericson stated that this ordinance would amend various sections of the City Code 1 relating to driveways and curb cuts. He stated that last year the City Council had adopted an 2 ordinance which eliminated the one-foot setback provision for driveways, and as the Planning 3 Commission and staff were reviewing that Code and the proposed ordinance, it became 4 apparent that there is some confusion with regarding to the existing codes relating to driveways 5 and curb cuts that warranted additional review. He stated that driveways that do not conform to 6 the provisions of the Code may be allowed to remain, subject to provisions of a different section, 7 and that section relates to as long as it doesn’t cause a public safety hazard. He stated that the 8 issue with that is that driveways that were constructed after that date have no such protection, and 9 the issue is that every time a building permit is pulled on a driveway, they have to do some 10 research as to when the original driveway was installed, and sometimes they don’t have that 11 information, or it’s unclear or confusing. 12 13 Director Ericson stated that what the Planning Commission and staff are recommending is 14 eliminating the protection for a nonconforming driveway, and that if property owners 15 are doing a driveway reconstruction and they could make the driveway code-compliant, why not 16 do it. He stated that the ordinance as drafted would allow a property owner to keep the driveway 17 in the nonconforming location if it’s shown that there’s really no other way to do the driveway. 18 He stated there is a provision that says if the property owner disagrees with staff’s position on 19 that, they could bring that to the Council on an appeal of an administrative decision. He stated 20 they could go through a variance process if they feel a hardship exists. He stated the Ordinance 21 really forces the issue to correct the driveway or curb cut if possible. He stated that the curb 22 cuts would be looked at during the street improvement project, and that they wouldn’t be 23 driving through the community looking for nonconformities. He stated if a property owner 24 wants to make a small improvement to their driveway, they are not going to require or mandate 25 that the whole driveway be approved consistent with the City Code. He stated that the 26 Planning Commission felt strongly that they shouldn’t be penalizing property owners who want 27 to make some improvements to their property. 28 29 Director Ericson stated that no changes had been made in this Ordinance since the first reading. 30 31 Mayor Marty closed the public hearing. 32 33 Council Member Gunn asked about a property that had recently been before them. 34 35 Director Ericson stated that in that case, the property did exceed their allowance, and the property 36 owner did request a variance. He stated that the property owner had appealed the decision to the 37 City Council, and the City Council had denied the appeal because it was a case where there was 38 no hardship. He stated that in that particular case a court citation had been issued, and they were 39 in the court process now seeking resolution. 40 41 MOTION/SECOND. Flaherty/Gunn. To approve the Second Reading and Adoption of 42 Ordinance 756, an Ordinance Amending the Mounds View Municipal Code Relating to 43 Nonconforming Driveways and Curb-cuts 44 45 Mounds View City Council January 24, 2005 Regular Meeting Page 11 ROLL CALL: Marty/Stigney/Gunn/Flaherty. 1 Ayes-4 Nays-0 Motion carried. 2 3 E. Resolution 6429 Approving the 2004-2005 LELS Police Officers Labor 4 Contract. 5 6 (There was a recess while the Council discussed this item in Executive Session) 7 8 MOTION/SECOND. Gunn/Marty. To approve Resolution 6429, Approving the 2004-2005 9 LELS Police Officers Labor Contract, and to waive the reading. 10 11 Ayes-4 Nays-0 Motion carried. 12 13 F. Resolution 6438 Approving the Election judges for the 2005 Special Election 14 for February 1, 2005. 15 16 Desaree Crane stated that state law requires election judges for all elections to be appointed for 17 the municipal governing body, and she has a list attached with the resolution. She stated that 18 Mounds View City Hall will be open extended hours on Saturday, January 29th from 10:00 a.m. 19 to 3:00 p.m. for absentee balloting only. They would also be open extended hours on Monday, 20 January 31st, from 7:00 a.m. to 5:30 p.m. 21 22 MOTION/SECOND. Gunn/Flaherty. To Approve Resolution 6438, Approving the Election 23 judges for the 2005 Special Election for February 1, 2005. 24 25 Council Member Stigney asked whether as a city employee, Ms. Crane could also serve as a 26 judge. 27 28 Ms. Crane stated that she could because she is a Ramsey County resident. 29 30 Ayes-4 Nays-0 Motion carried. 31 32 G. Resolution 6439 Approving a one-day charitable gambling permit for 33 Pinewood Elementary PTA for a Raffle at Pinewood Elementary School on 34 March 6, 2005. 35 36 Ms. Crane stated that there would be a raffle at Pinewood Elementary School on March 6, 37 2005, with first prize being $300, second prize a Schwinn bicycle, and third prize of $100. 38 39 MOTION/SECOND. Gunn/Flaherty. To approve Resolution 6439, Approving a one-day 40 charitable gambling permit for Pinewood Elementary PTA for a Raffle at Pinewood Elementary 41 School on March 6, 2005, and to waive the reading. 42 43 Ayes-4 Nays-0 Motion carried. 44 45 Mounds View City Council January 24, 2005 Regular Meeting Page 12 H. Resolution 6441, Approving a Tobacco License for a new business called 1 Vino & Stogies located at 2345 County Road H2 in Mounds View. 2 3 Ms. Crane stated that Mr. Xiong had never picked up his liquor or tobacco licenses for Network 4 Liquor on 10, and she had later learned they he had filed bankruptcy. She stated she had many 5 numerous attempts to contact Mr. Xiong with no success. She stated that Mr. Waste 6 would like to take over the business and call it Vino & Stogies, and it is in a building that he 7 owns. She stated that a fire inspection still needs to be completed, so this would be pending 8 a satisfactory fire inspection. 9 10 Mayor Marty asked whether Mr. Xiong was entitled to reimbursement for the licenses. 11 12 City Attorney Riggs stated that the response of the City could be as simple as they don’t 13 reimburse for licenses because that expense is on the front end to cover the expense of 14 reviewing the license and issuing it. 15 16 Mayor Marty stated that if Mr. Xiong ever resurfaced and he did request reimbursement, to 17 direct it back to the City Council because they had expended Council time, staff time, and this 18 had had to be published for public hearings. 19 20 Director Ericson asked that if by approving this license they would have two licenses. 21 22 City Attorney Riggs stated that by approving this license, there would be only one, and that the 23 other would be cancelled because only individuals with a valid lease can have a license. 24 25 Mayor Marty asked if they were required to verify whether a bankruptcy had been filed or not. 26 27 City Attorney Riggs stated that he didn’t believe so, and he felt that at this point the Council was 28 on good ground to move forward. 29 30 MOTION/SECOND. Flaherty/Stigney. To approve Resolution 6441, Approving a Tobacco 31 License for a new business called Vino & Stogies located at 2345 County Road H2 in Mounds 32 View, and to waive the reading. 33 34 Ayes-4 Nays-0 Motion carried. 35 36 Council Member Stigney asked whether he had a liquor license. 37 38 Ms. Crane stated he had submitted for one, and that would be put on for public hearing on 39 February 14th. 40 41 I. Resolution 6444, Purchase of Advertising from Prime Advertising and 42 Design in the Blaine Community Resource & Residents’ Guide. 43 44 Mary from the Bridges Golf Course stated that this advertising and the advertising listed 45 Mounds View City Council January 24, 2005 Regular Meeting Page 13 in Item J are fairly inexpensive advertising and reaches a broad range of people. She stated 1 that this item is a brochure given to residents in Blaine, telling them about the businesses 2 in the area. She stated that Item J is for church bulletin advertising, and amounts to $6.33 3 per week. 4 Mayor Marty asked if this was covered in their advertising or marketing budget. 5 6 Mary stated that their advertising budget is $6,000 per year. 7 8 Council Member Stigney asked when the Blaine publication would come out. 9 10 Mary stated that it comes out in the spring. 11 12 MOTION/SECOND. Gunn/Flaherty To approve Resolution 6444, Purchase of Advertising 13 and Design in the Blaine Community Resource & Residents Guide, and to waive the reading. 14 15 Ayes-3 Nays-1 (Stigney) Motion carried. 16 17 J. Resolution 6417, Authorizing the Bridges of Mounds View to advertising 18 with Paluch. 19 20 MOTION/SECOND. Gunn/Flaherty. To adopt Resolution 6417, Authorizing the Bridges of 21 Mounds View to advertising with Paluch, and to waive the reading. 22 23 Ayes-4 Nays-0 Motion carried. 24 25 Mary stated that Ken Manthis, their golf pro, and won a national award, and she would be 26 putting a copy in all the Council Member’s mailboxes, and she would also be doing a press 27 release. 28 29 K. Discussion of Request from Past Employees to Join the Retirement Health 30 Savings Plan. 31 32 Finance Director Hanson stated that in years past, the City has had a couple of options for 33 employees who separate from the City and have balances of unused sick time on their accounts. 34 The first option they had was that they could receive a cash payment for 50 percent of the 35 time up to 960 hours. He stated that during 1990 the second option was added where they 36 could leave the money on deposit with the City, and the money would then be used to pay the 37 employee’s continued participation in the Group Health Insurance Plan provided by the City. 38 In that instance, the employee is allowed to put 65 percent of the balance of their sick time into 39 deposit, but without the 960 hour limit. He stated that during 2004 the City instituted a third 40 option known as the Retirement Health Savings Account, and that plan was approved by the 41 IRS. The money is transmitted to a third party, and they had selected ICM, a retirement 42 corporation, to hold the money, and it goes into the account tax free, earns income tax free, 43 and can be spent on qualified medical expenses tax free. He stated that these specific provisions 44 have been added to labor contracts as they’ve come up for renewal. 45 Mounds View City Council January 24, 2005 Regular Meeting Page 14 1 Finance Director Hanson stated he had received a request from one of the people who had 2 retired before the this last option was available, asking that past retirees be allowed to join the 3 program also. He stated that he had contacted ICM, who had stated that it would be allowed 4 within certain provisions. One is that the money would have to be considered an employer 5 contribution rather than an employee contribution, and the City would have to require all 6 employees with remaining balances in their accounts to contribute. 7 8 Finance Director Hanson stated that he wanted to check with the Council to see if they were 9 open to this idea prior to contacting the other two retirees to see if they were interested. He 10 stated he would only recommend doing this if all of the potential employees were in favor. 11 He suspects that all three will probably be in favor given the tax advantages. He stated that 12 the cost to the City would be fairly minor. 13 14 Mayor Marty asked that if you consider the Finance Department’s time spent keeping these 15 people quasi on the payroll, wouldn’t that help their department? 16 17 Finance Director Hanson stated that there would be some savings in terms of streamlining 18 administratively, and it would be hard to quantify that in terms of dollars and offset that 19 against the interest income that would be lost. 20 21 Mayor Marty stated he wouldn’t want to impose this on anyone after they had retired. 22 23 Council Member Stigney stated that when people retire, they retire under certain conditions 24 which shouldn’t be changed later. 25 26 Council Member Flaherty stated that he felt they should be given the option of what they 27 wanted to do. 28 29 Mayor Marty asked what Finance Director Hanson’s recommendation would be. 30 31 Finance Director Hanson stated that he saw this as being of minimal cost to the City in terms of 32 lost interest, and he felt this clears up an issue in terms of differences of opinion of whether 33 or not the continued participation in the Employees Group Health Plan is a taxable event, and 34 he maintains that it is, and he feels he is on pretty sold ground on that. 35 36 Council Member Gunn asked if all others who retire in the future would have this option. 37 38 Finance Director Hanson stated that they can make their individual choice. He stated that the 39 ICM plan with the tax benefits is so beneficial to the employees, he would be surprised if 40 anybody chose the old way from this point forward. 41 42 Mayor Marty stated that he would recommend contacting these three employees, and if they 43 are all in agreement, to bring them back to the Council. 44 45 Mounds View City Council January 24, 2005 Regular Meeting Page 15 Finance Director Hanson stated he would contact the three employees to see if they are 1 interested in converting the balance that they have to the ICMA plan. 2 3 L. Resolution 6445, Amending the 2005 General Fund and Economic 4 Development Authority Fund Budgets. 5 6 Finance Director Hansen explained that he had been told by Eihlers that they should be 7 documenting time spent at specific meetings working on specific projects, and so since last 8 fall they have been doing that. He stated that it had been very cumbersome, so they had 9 decided that maybe a better way to do it would be doing a trade of some other costs, and 10 they would reduce the amount of administrative time they allocated to TIF, and then document 11 that through meetings attended and larger projects worked on. He stated it was intended 12 to be a swap to reduce the amount of staff time that they have to document to not have a 13 budget impact. He stated that the other cost they identified for the swap was the City’s 14 membership fee in the Housing Resources Center, which is $10,700 and is included in the 15 2005 budget and the Community Development Department in the General Fund, so he is 16 proposing that they simply take that Housing Resource Center cost and charge that to 17 the Economic Development Authority, so it’s in the TIF category, and then take some of the 18 staff time that they are unable to document, even though they feel they are spending it, and 19 move that back to the General Fund. He stated that that is the gist of the resolution. 20 21 Mayor Marty stated he understood what they did and why they did it, but he asked if they 22 had reduced this enough. 23 24 Finance Director Hanson stated that that remains to be seen, because they haven’t spent a 25 full year documenting their time. He stated that the amount of the reduction here is a 26 matter of convenience because they have that membership fee, and so just balancing off 27 of that, they can spend the next six months or another year documenting their time, and 28 then go onto a new budget. 29 30 MOTION/SECOND: Marty/Flaherty. To adopt Resolution 6445, Amending the 2005 General 31 Fund and Economic Development Authority Fund Budgets, and to waive the reading. 32 33 Ayes-4 Nays-0 Motion carried. 34 35 M. Resolution 6435 Rejecting all Current Bids, Authorizing Staff to Re-36 Advertise for Bids, and Establishing a Bid Date for the Replacement of 37 Carpet at the Mounds View Community Center. 38 39 City Administrator Ulrich stated that it was Staff’s recommendation to reject the current bid and 40 authorize staff to readvertise for bids and to establish a bid date for replacement of the carpet. He 41 stated that the only bid they had received was for $74,500, but that some money could be saved 42 by the City removing the old carpet and moving the furniture. He stated it had also been 43 suggested that the carpet renewal in the locker rooms be eliminated, and this would save 44 approximately $1,500. He stated that the current bid is a totally legitimate bid, and that Abbey 45 Mounds View City Council January 24, 2005 Regular Meeting Page 16 Carpet has a reputation as an outstanding business in the community. He stated that if the 1 Council chose to go with that bid, there was also a resolution to that effect. 2 3 Mayor Marty stated that they may be able to talk about these specific items that had been added 4 to this bid to save money. He stated he had spoke to Craig Hauser at Milliken & Company, who 5 confirmed that the price of carpeting is going up February 1st, so if they rebid this, the price will 6 probably be substantially higher. He stated that Milliken & Company stated that they would 7 probably be giving the identical bid to Jerry’s Floor Store as they had given to Abbey Carpet. 8 He stated that he had been told that the carpet itself cost $66,600, so he felt that they had a valid 9 bid. He stated that anyone could find out what they had bid, and then come in a week later and 10 turn in a lower bid, but he didn’t think this was the type of ethics that he particularly goes for. 11 He stated he was concerned that if they send this out for re-bid, the cost of the carpeting itself 12 would be going up and could ultimately cost the City more than the bid that they have now. 13 14 MOTION/SECOND. Marty/Gunn. To approve Resolution 6435, Approval of Contract for 15 Carpet at the Mounds View Community Center to Abbey Carpet, and to waive the reading. 16 17 Council Member Stigney stated that they have an opportunity to go out for another bid, and he 18 is not comfortable with one bid. He stated that they stand a chance of getting a cheaper bid 19 than what is being proposed at this time. He stated he didn’t think there was any need to do 20 anything in the locker rooms or the senior room. He stated that the bid process wasn’t really 21 defined, so this was not a bid on a product. 22 23 City Administrator Ulrich stated that he had passed out the bid document in terms of the bid 24 notice, and that it was fairly clear and in accordance with law. He stated that a product 25 style or color had not been listed, but they had developed specifications in terms of 26 performance. He stated that the carpet that was bid by Abbey Carpet was what they would 27 like to have re-bid as well. 28 29 Mayor Marty reiterated that the price for the carpet in this bid was only good until January 30 31st. 31 32 Council Member Gunn stated that the carpet needs to be replaced in that building, and they are 33 running into the time where they need to be pitching the Community Center and renting it 34 out, so that they can make money on it. She stated that the reason that others didn’t bid on 35 this project is because they don’t want to do government jobs. 36 37 Council Member Flaherty stated that this specification is so ambiguous that it should have 38 invited numerous bids and quotes because they weren’t specifying a particular type of 39 carpet. He stated that they have a true and just quote from Abbey Carpet, and they had done 40 everything they had been asked to do. He stated they are also a good corporate citizen in 41 the City of Mounds View, and he would like to use Mounds View businesses whenever he 42 can. 43 44 John Kopus from Abbey Carpet stated that they have been working with staff for probably a 45 Mounds View City Council January 24, 2005 Regular Meeting Page 17 year and a half on various rooms for carpet, and they had put a lot of hours into it. He stated 1 that they had bid very low because they wanted to do it. He stated that if they put this out for 2 re-bid, he would probably not bid on it, and he would feel very hurt. 3 4 Ayes-3 Nays-1(Stigney) Motion carried. 5 6 N. Right of Entry Agreement to Allow Medtronics to Perform Environmental 7 Study of Golf Course. 8 9 City Administrator Ulrich stated that this is the next step in Medtronic’s environmental review of 10 the golf course. He stated that as part of this, there are city requirements which would require 11 permitting to be done through the Public Works Department, which would require some financial 12 insurance and protection against unnecessary damage to the property. 13 14 MOTION/SECOND. Gunn/Marty. To approve the Right of Entry Agreement to Allow 15 Medtronics to Perform Environmental Study of Golf Course, and to waive the reading. 16 17 Ayes-4 Nays-0 Motion carried. 18 19 11. APPROVAL OF MINUTES 20 21 A. City Council Minutes January 10, 2005 22 23 Mayor Marty stated that at page 1, line 38, it should read that, “Mayor Marty thanked Mayor 24 Linke for not just this term, but for his many years of service to the community.” 25 26 Mayor Marty stated that at page 7, after lines 33 to 39, to add that “The Council discussed 27 holding off on this item until it was determined what was going to happen to the golf course.” 28 29 Mayor Marty stated that at page 8, line 6, one of the “that’s” should be omitted. 30 31 Mayor Marty stated that at page 8, lines 12 and 15, it should read “St. Paul Pioneer Press”. 32 33 Mayor Marty stated that at page 9, line 38, after MOTION/SECOND, “Gunn/Stigney” should be 34 added. 35 36 Mayor Marty stated that the font should be changed at page 10, lines 8 and 9. 37 38 Mayor Marty stated that page 10, starting at line 38 did not make sense. The Recording 39 Secretary suggested that the following be inserted in place of that paragraph: “Mayor Marty 40 stated that Merrick took over the charitable gambling at Roberts a year or so ago. He stated that 41 the Lions Club still has people in organizations and groups coming to them for help and 42 donations, and they have told them to contact Merrick or the Chamber. He stated that the 43 Chamber has helped some, but Merrick hasn’t contributed to any of these groups or 44 Mounds View City Council January 24, 2005 Regular Meeting Page 18 organizations. He stated he wanted staff to give him an accounting regarding whether the 1 charitable gambling process is giving 40 percent back to the City. 2 3 Mayor Marty corrected page 13, line 33, to omit the “it” so that it would read, “…as proposed, it 4 would be…” 5 6 Mayor Marty corrected page 16, line 13, to read, “Mayor Marty stated that at page 1, line 38, it 7 should be spelled “Heilman”. 8 9 MOTION/SECOND: Marty/Flaherty. To approving the City Council Minutes of January 10, 10 2005 as amended. 11 12 Ayes – 4 Nays – 0 Motion carried. 13 14 12. REPORTS 15 16 A. Reports of Mayor and Council. 17 18 Council Member Gunn stated that the soft opening for the CVS store is February 20th, and the 19 grand opening is going to be approximately a week after that. 20 21 Council Member Stigney stated that the paper said it was going to be January 30th. 22 23 Council Member Gunn stated that they’ve been having problems finding a pharmacist, so there is 24 a good job opportunity there. 25 26 Mayor Marty reminded residents to show up and vote at the special election on February 1st at the 27 Community Center, and that the doors would be open from 7:00 a.m. to 8:00 p.m. 28 29 Mayor Marty stated that The Bulletin had contacted him last week, and anyone who doesn’t have 30 a blue mailbox should contact them, and they will come and install one. 31 32 B. Reports of Staff 33 34 1. Economic Development Director Report . 35 36 Community Development Direct or Ericson stated that the City had been contacted by a realtor 37 representing the property owners at 2394 County Road 10, otherwise known as the Donut 38 Connection, and had asked if the City would be interested in purchasing the property. He stated 39 this is a small site, about 20,000 square feet, carved out of the gas station site. He stated that 40 they indicated they are looking for a selling price that will be below Ramsey County assessed 41 values, and that they are motivated sellers. He stated he has scheduled this for Planning 42 Commission review at their February 2 nd meeting. He stated that there is a strong likelihood that 43 the gas station could also be available, and the two properties together would make a very nice 44 redevelopment, which may not occur without the City’s or EDA’s acquisition. He stated he was 45 Mounds View City Council January 24, 2005 Regular Meeting Page 19 not looking for any direction or action this evening, but would be bringing it back for the EDA’s 1 consideration on February 14th. He stated that if this becomes a situation where there are 2 competing off ers and the Council feels this is something it needs to consider for a possible 3 acquisition, a special meeting could be held of the EDA on February 7th. 4 5 Mayor Marty stated that they have been trying to sell it off and on for the last year and a half, 6 an d they haven’t had any takers. He stated that in order to fix and straighten out County 10, 7 those properties would have to be acquired in order to do that, but it would create a larger piece 8 of property where the road exists now just south of Jakes, so he thought they should probably 9 direct staff to look into that. 10 11 Council Member Stigney asked how much assistance the Doughnut Connection had received 12 from the City. 13 14 Director Ericson stated he wasn’ t aware that they had received any. 15 16 Council Member Stigney asked if they were in a TIF District now. 17 18 Director Ericson stated he didn’t believe the parcel was in a TIF District. 19 20 Council Member Stigney asked if he could check on the funding. 21 22 Director Ericson stated he would look into it. He stated that this property and the gas station 23 property are on the City’s list of properties that could be acquired. 24 25 Council Member Stigney stated that when you buy something to speculate after a certain period 26 of time of getting something back on it, and then when it gets ti me to get something back, they 27 are willing to sell it to the City, that doesn’t look like it’s really a good plan. 28 29 Mayor Marty stated that if they were willing to sell it to the City for less than its appraised value 30 by Ramsey County, that’s worth looking into. 31 32 Council Member Stigney stated that he wants to know how much went into it. He stated if this is 33 the policy, these people get their money up front, and then after their use is out of it, then they 34 want to sell and get out of there, and then the City pays them off again. 35 36 Mayor Marty asked Director Ericson to report back on the history of it. 37 38 Council Member Flaherty stated that his initial reaction would be to do an environmental 39 assessment of the site since gas stations are notorious for leaky tanks, and cleanup is not the 40 easiest and cheapest thing to do. 41 42 Mayor Marty stated that that was a good point, and the City had had to clean up sites where gas 43 stations used to be in order to make the property marketable, so that was something to keep in 44 mi nd. 45 46 Mounds View City Council January 24, 2005 Regular Meeting Page 20 2. City Administrator’s Report. 1 2 City Administrator Ulrich stated that the consultant who had helped with the retreat last year 3 said that March 7 and 8 in the evening would work well for him. He stated that that is normally 4 a work session date fo r the Council. He stated they would pencil that in, and then check with the 5 availability of the new Council member on those dates. 6 7 City Administrator Ulrich stated that there was a draft survey in the Council’s mailboxes. He 8 stated that the questions or iginally had numbered 104, and they had cut those down to 50. He 9 stated that if anyone felt an important question had been missed, to let them know. He stated 10 that this will be discussed at the February 7th wor k session. 11 12 3. Finance Director’ s Quarterl y Report. 13 14 Finance Director Hanson stated that this is the quarterly report for the fourth quarter of 2004, 15 and it is the first look at the year end numbers, which are preliminary numbers. He stated that 16 there are still a lot of transactions to record and a lot of invoices have yet to come in, so there 17 are many expenses and revenues to report. He stated that he was projecting that they would 18 have a balance between revenue and expenses, and if anything, a small surplus of $100,000-19 $200,000. He stated that the State Auditor has taken to criticizing cities that have a fund balance 20 that equals more than 50 percent of the next year’s budget, so he suggested when they get close 21 to the final numbers, look at canceling a few of the transfers from other funds into the General 22 Fund to avoid having the balance in the General Fund go up. 23 24 Finance Director Hanson stated that the TIF Districts have had a good year in terms of revenues 25 versus expenses. He stated that District No. 1 will probably still have a deficit at the end of 26 2004, but it will be a very small one, and that the other two Districts have a surplus. He stated 27 that it was interesting to note that M.S.A. Construction Fund, which had been running a cash 28 deficit since he has been here, should finally break into the positive field. He stated that they 29 were able to finance the special assessments from the County Road H2 project with bonds they 30 had sold last summer, and that injected about $200,000 into the M.S.A. Construction Fund. 31 He stated that the Utility Fund looked to be in pretty good shape for the year. 32 33 Finance Director Hanson stated that the Bridges Golf Course had about a two and a half percent 34 increase in its operating revenues over the prior year. He stated it had received the initial 35 payment for the billboards, which added $62,000 to its revenue. He stated they would still be 36 looking at a deficit for the year of something like $150,000, but it would be a month or two 37 before he could report the number with total confidence. 38 39 Council Member Stigney asked if that $150,000 was over and above the $62,000 received for 40 the billboards. 41 42 Finance Director Hanson stated that that was after recording the $62,000 from the billboards. 43 44 Finance Director Hanson stated that the Finance Department was largely working on preparing 45 the budget for 2005 during the fourth quarter. He stated that they had received an upgrading in 46 Mounds View City Council January 24, 2005 Regular Meeting Page 21 the City’s bond rating from Moody’s Investor Service to a rating of A -1. He stated that they 1 had implemented the variable sanitary sewer rate that the Council had been requesting for some 2 time. 3 4 Finance Director Hanson stated he would like to discuss replacement of the City’s financial, 5 payroll, utility billing, and fixed asset softwear. He stated that the softwear is becoming obsolete 6 bec ause the existing client base for that softwear is switching over to newer products, and it will 7 eventually become cost -prohibitive to maintain it. He stated that searching for new softwear is 8 very time-consuming, and before he started on that, he wanted to have some indication from the 9 Council as to whether or not they would be open to going ahead with the project. He stated that 10 the anticipated cost would be in the neighborhood of $75,000-$100,000. He stated that there is 11 about $90,000 earmarked in the CIP, so it is something that is in the long-range financial plan. 12 13 Mayor Marty asked where the money would be coming from. 14 15 Finance Director Hanson stated that about $70,000 of it is plugged into the Special Projects 16 Fund, and $10,000 each in the Water Fund and the Sanitary Sewer Fund. 17 18 Mayor Marty stated that Finance Director Hanson could begin looking at this to see what he 19 could come up with, and then they could make more of an educated judgment as to whether it 20 would be cost effective for the City or whether they should wait a year or so. 21 22 Finance Director Hanson stated that this had been one of the worst products he had ever worked 23 with in his career, and that 20 years ago he had been working with products that had better 24 reporting capabilities than this one. 25 26 Council Member Stigney asked what softwear had been purchased previously for their 27 department. 28 29 Finance Director Hanson stated that they had bought a piece of software for $900 two years ago 30 for doing the TIF reports to the State Auditor. 31 32 Council Member Flaherty stated that he was disappointed that there hadn’t been more forward 33 thinking back when this softwear was purchased seven years ago. He stated he agreed with the 34 Mayor that they should move forward and start looking at some alternatives. 35 36 Council Member Gunn stated that she agreed. 37 38 Finance Director Hanson stated he would start looking, and when he had enough information, he 39 would report back on it. 40 41 Mayor Marty stated that that the Finance Director had said that the special assessments f or H2 42 were financed with the sale of the 2004 improvement bonds, and he hadn’t realized that they had 43 bonded for H2. He stated he thought they just started bonding for the street project this last 44 summer. 45 46 Mounds View City Council January 24, 2005 Regular Meeting Page 22 Finance Director Hanson stated that there had been a balance of a little more than $200,000 1 worth of special assessments that were outstanding from the H2 project, and when the H2 2 project was done, a resolution was passed which was called a Declaration of Intent, and so the 3 option of bonding for the H2 project was out there all along, but it wasn’t financially viable to do 4 a $200,000 bond. He stated they had waited until there was a larger project, and then wrapped 5 that in. 6 7 Mayor Marty noted that Finance Director Hanson had stated that the M.S.A. Fund had received 8 a $150,000 reimbursement from the State, and that more was expected. He asked if these were 9 funds they were entitled to in the past, and if it was just starting to come in. 10 11 Finance Director Hanson stated that there were two reimbursement req uests that went to the 12 State last fall, and one was for H2 and the other was for the summer street project. He stated 13 that a partial payment had come in for one, and they are expecting more money on that. He 14 stated that there was something the engineers apparently didn’t document, and the State had 15 kicked it out, so it’s just a matter of getting the right documentation to them. He stated that 16 when those two reimbursements come in, they would finally have gotten reimbursed for 17 everything that they’ ve spen t on H2. 18 19 Mayor Marty stated that a couple of years ago they had discovered that SEH hadn’t applied for 20 some M.S.A. funds that the City would have been entitled to, so they had asked them to reapply 21 for that. He asked whether those funds had ever received . 22 23 Finance Director Hanson stated that as far as he could tell, this is the missing money that they’ve 24 been talking about. 25 26 C. Reports of City Attorney 27 28 City Attorney Riggs stated that a list of the bigger items that they had worked on over the last 29 year had been put together in a list for the Council’s information, and if there were any questions, 30 to ask him or the City Administrator to explain it. 31 32 13. Next Council Work Session: Monday, February 7, 2005, 7pm 33 Next Council Meeting: (SPECIAL) Monday, February 7, 2005 at 7pm 34 (Canvass of Special Election and Oath of Office 35 for newly elected Councilmember)-This Special 36 City Council Mtg will be first followed by the 37 Work Session. 38 39 Mounds View City Council January 24, 2005 Regular Meeting Page 23 14. ADJOURNMENT 1 2 The meeting adjourned at 11:10 p.m. 3 4 Transcribed and recorded by: 5 6 7 Sheree Theobald 8 Timesaver Off Site Secretarial, Inc. 9 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Special Meeting 5 January 31, 2005 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 5:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Gunn, and Flaherty 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 21 Monday, January 31, 2005 City Council Agenda. 22 23 MOTION/SECOND: Gunn/Flaherty. To Approve the Monday, January 31, 2005 Agenda as 24 presented. 25 26 Ayes – 4 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 Mayor Marty stated he had received a number of calls relating to the snow plows being out, and 31 he asked Public Works Director Lee to comment. 32 33 Public Works Director Lee stated that there were two main reasons why the plows were out on 34 the one-inch snowfall today. He stated that most municipalities had been out plowing today. He 35 stated that public safety was one reason they were plowing. He stated that if slush were left on 36 the road overnight, it would freeze, and there would be slippery conditions at intersections the 37 next day. He stated that many times the police department will notice these slippery areas at 38 midnight or 1:00 in the morning, and they will call Public Works to come sand the areas. He 39 stated that by plowing during the day they would save the cost of evening overtime hours. 40 41 Public Works Director Lee stated that the second reason for plowing the roads is when melt 42 water gets into the cracks of the streets and freezes, it later expands and breaks up the streets, so 43 it’s far cheaper to spend the money on plowing than it is to repair the streets. 44 45 Mounds View City Council January 31, 2005 Special Meeting Page 2 6. SPECIAL ORDER OF BUSINESS 1 2 None. 3 4 7. JUST AND CORRECT CLAIMS 5 6 None. 7 8 8. CONSENT AGENDA 9 10 None. 11 12 9. COUNCIL BUSINESS 13 14 A. Resolution 6446 Approving a One-Day Charitable Gambling Permit for the 15 Irondale Marching Band to conduct Charitable Gambling at the Mermaid. 16 17 Desaree Crane stated that the Irondale Marching Band would like to hold a charitable gambling 18 raffle event on February 11, 20005 at the Mermaid. She stated that the Irondale Boosters 19 currently have their nonprofit status on file with the Gambling Control Board. She stated that 20 staff recommended approval of this permit. 21 22 Mayor Marty stated that not asking for the permit earlier was an oversight by the Irondale 23 Marching Band, and they had already advertised for the event and booked the Mermaid. He 24 stated that holding the Special City Council meeting for this item was unusual in that special 25 meetings were normally only held for emergency type situations. He stated that perhaps a special 26 fee schedule should be adopted in case this ever happened again to cover costs. 27 28 MOTION/SECOND: Marty/Flaherty. To Approve Resolution 6446 Approving a One Day 29 Charitable Gambling Permit for the Irondale Marching Band to conduct Charitable Gambling at 30 the Mermaid, and to waive the reading. 31 32 John Peck, president of the Band Boosters, apologized for the inconvenience caused due to his 33 oversight. He stated that 43 percent of their membership comes from Mounds View students. 34 He stated that next year they would make sure they applied for the permit well in advance of the 35 event. 36 37 Jeff Hollowman, chair of the event, stated that the dinner and raffle is $125 for two, and the top 38 raffle prize is $1,000. He stated that there will also be a silent auction. He thanked the Council 39 for holding the special meeting for them. 40 41 Ayes - --4 Nays - -- 0 Motion carried. 42 43 Mounds View City Council January 31, 2005 Special Meeting Page 3 10. APPROVAL OF MINUTES 1 2 None. 3 4 11. REPORTS 5 6 A. Reports of Mayor and Council. 7 8 Mayor Marty stated that Mr. Ulrich, Mr. Backman, and he had testified at the Senate 9 subcommittee hearing earlier in the day regarding removing the MnDOT covenants from the golf 10 course, and it had passed through the subcommittee with no trouble, and the full committee 11 would be considering it in a week and a half to two weeks. 12 13 Council Member Flaherty asked if he had met with Representative Bernardy regarding this issue. 14 15 Mayor Marty stated that she would be introducing that legislation on the House side shortly. He 16 stated that Senator Betzold is also introducing some TIF legislation on Thursday. He asked City 17 Clerk/Administrator Ulrich to keep them informed as to when Representative Bernardy 18 introduced the legislation. 19 20 City Clerk/Administrator Ulrich stated that he would. 21 22 Mayor Marty reminded everyone to vote on February 1 at the Community Center from 7:00 a.m. 23 to 8:00 p.m. 24 25 B. Reports of Staff 26 27 City Administrator Ulrich stated that he had put a copy of a letter in the Council’s mailboxes that 28 he is sending to someone who is leasing space from the city, and he stated that if anyone had any 29 concerns or issues, to let him know. 30 31 C. Reports of City Attorney 32 33 None. 34 35 12. Next Council Work Session: Monday, February 7, 2005, 7pm 36 Next Council Meeting: Monday, February 14, 2005, 7pm 37 38 13. ADJOURNMENT 39 40 Mayor Marty adjourned the meeting at 5:14 p.m. 41 42 Transcribed and recorded by: 43 Sheree Theobald 44 Timesaver Off Site Secretarial, Inc. 45