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Home My WebLink AboutAgenda Packets - 2005/02/28CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, February 28, 2005 7:00 p.m. (Revised as of 10am on Friday, February 25, 2005) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. JUST AND CORRECT CLAIMS 8. CONSENT AGENDA A. Resolution 6468 Approving Change Orders to the Mounds View Community Center Carpet Project It is recommended that the City Council adopt the attached Resolution 6468 approving Change Order No. 1 for the Mounds View Community Center Carpet Project, authorizing an upgrade to a carpet floor base and on offsetting labor credit. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ B. Resolution 6466 Approving a Contract to Replace the Media Filters at Water Treatment Plant No. 1 It is recommended that the City Council adopt a resolution to award a contract to Filtronic for the media replacement for Treatment Plant No. 1 in the amount of $32,923.00 including shipping but excluding tax. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ C. Resolution 6471 Setting an Assessment Hearing for Monday, March 28, 2005 at 7:20 pm for the Hidden Hollow Street and Utility Project and the Mounds View Manufactured Home Community Second Access Project It is recommended that the City Council approve a resolution setting an assessment hearing date of March 28, 2005, authorizing the advertisement for the assessment hearing, declaring cost to be assessed, and ordering the preparation of the proposed assessment for the Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ D. Resolution 6467 Acceptance and Final Payment Approval for the County Road H Sidewalk Improvement Project It is recommended that the City Council adopt the attached resolution accepting the Coutny Rd I Sidewalk Improvement Project and authorizing final payment to O’Malley Construction in the amount of $17,874.89. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ E. Licenses for Approval Approve the listed license applications as requested. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ F. Set a Public Hearing for 7:25pm on Monday, March 14, 2005, to Consider a Variance Request for a Reduced Number of Covered Parking Spaces at Greenfield Estates located at 7635 Greenfield Avenue. Schedule a Public Hearing for the above. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 9. COUNCIL BUSINESS A. Consideration of Resolution 6464 Approving a Minor Subdivision for 3008 County Road J The Planning Commission and Staff recommend approval of Resolution 6464, a resolution approving a lot line adjustment (minor subdivision) between 3008 and 3016 County Road J, with conditions. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ B. Consideration of Resolution 6465 Reapproving a Minor Subdivision (Lot Line Adjustment) between 7630 Woodlawn Drive and 7618 Edgewood Drive The proposed subdivision adjusts the common lot line between two parcels to afford the property owners greater flexibility to make improvements to Lot 20. The associated uses will not be changing as a result of the subdivision. There will not be any impacts to traffic or congestion and the subdivision would not be inconsistent with either the Comprehensive Plan or the Zoning Code and Subdivision Code. The subdivision was approved once before in January of 2002, however due to mortgage issues the deeds were never recorded, thus necessitating reapproval. Staff and the Planning Commission recommend approval of Resolution 6465, subject to stipulations. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ C. Resolution 6470 Setting a Public Hearing for Monday, March 14, 2005 at 7:20 pm for the 2005 Street Improvement Project It is recommended that the City Council approve a resolution setting a Public Improvement Hearing date for the 2005 Street Improvement Project. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ D. Resolution 6422 Approving the Purchase of a Replacement Pick Up Truck. Staff recommends that the City Council approve the purchase of a 2005 ¾ Ton Ford F-250 4-wheel drive Pick Up Truck under state contract and award a contract to Superior Ford in the amount of $23,804.30 for the purchase of this truck, including tax, license, and transfer fees. Staff also recommends that the City Council approve the purchase of equipment for the 2005 ¾ ton Ford F- 2504 wheel drive pick up truck from local equipment supply companies in the amount of approximately $1,800. Finally Staff recommends that the City Council approve the disposal of Unit No. 731, a 1990 Chevrolet ¾ Ton Utility Pick Up truck, via Government Auction, as soon as the above mentioned truck is put into service. The trade-in amount is estimated to be $1,500.00 to $2,000.00. The amount sold for at Government Auction is not established until date of sale. The City can put a “reserve” on the truck to guarantee the sale of no less than $1,500. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ E. Review and Approve Community Survey Questionnaire It is recommended that the City Council discuss the questionnaire, reduce by three questions, and approve it by motion, to include questions by Ramsey County in regard to the compost site at their expense. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ F. Resolution 6469 Approving a Contract with RecNet to Provide Recreation Software It is recommended that the City Council adopt Resolution 6469 approving a contract with RecNet to Provide Recreation Software. This should be considered a 2-year trial agreement that the City should re-evaluate at the end of the contract period. The City Attorney has reviewed and approved the proposed contract language for consideration. Motion Made: ____________________ Motion Second: _____________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ 10. APPROVAL OF MINUTES A. City Council Minutes, February 14, 2005. B. Special City Council Minutes, January 31, 2005 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Community Development Quarterly Report C. Reports of City Attorney 12. Next Council Work Session: Monday, April 4, 2005 Next Council Meeting: Monday, March 14, 2005 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, February 28, 2005 7:00 p.m. (Revised as of 10am on Friday, Feb. 25, 2005) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. JUST AND CORRECT CLAIMS 8. CONSENT AGENDA A. Resolution 6468 Approving Change Orders to the Mounds View Community Center Carpet Project B. Resolution 6466 Approving a Contract to Replace the Media Filters at Water Treatment Plant No. 1 C. Resolution 6471 Setting an Assessment Hearing for Monday, March 28, 2005 at 7:20 pm for the Hidden Hollow Street and Utility Project and the Mounds View Manufactured Home Community Second Access Project D. Resolution 6467 Acceptance and Final Payment Approval for the County Road H Sidewalk Improvement Project E. Licenses for Approval F. Set a Public Hearing for 7:25pm on Monday, March 14, 2005, to Consider a Variance Request for a Reduced Number of Covered Parking Spaces at Greenfield Estates located at 7635 Greenfield Avenue. 9. COUNCIL BUSINESS A. Consideration of Resolution 6464 Approving a Minor Subdivision for 3008 County Road J B. Consideration of Resolution 6465 Reapproving a Minor Subdivision (Lot Line Adjustment) between 7630 Woodlawn Drive and 7618 Edgewood Drive C. Resolution 6470 Setting a Public Hearing for Monday, March 14, 2005 at 7:20 pm for the 2005 Street Improvement Project D. Resolution 6422 Approving the Purchase of a Replacement Pick Up Truck. E. Review and Approve Community Survey Questionnaire F. Resolution 6469 Approving a Contract with RecNet to Provide Recreation Software 10. APPROVAL OF MINUTES A. City Council Minutes, February 14, 2005. B. Special City Council Minutes, January 31, 2005 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Community Development Quarterly Report C. Reports of City Attorney 12. Next Council Work Session: Monday, April 4, 2005 Next Council Meeting: Monday, March 14, 2005 Item No. 8C Meeting Date: February 28, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project Resolution No. 6471 Set Assessment Hearing Date of March 28, 2005 Authorize the Advertisement for the Hearing Setting an Assessment Rate and Payment Period Order Preparation of Proposed Assessment Background On May 10, 2004, the City Council approved Resolution 6244 establishing financing for the Mounds View Manufactured Home Park Second Access Project. On July 26, 2004, the City Council approved Resolution 6311 resetting the Bid Date to August 19, 2004 for the Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project. On August 23, 2004, the City Council approved Resolution 6335, awarding the construction contract for the Hidden Hollow Street and Utility Improvement Project and the Mounds View Manufactured Home Community Second Access Project. On September 13, the City Council approved Resolution 6350 approving Change Order No. 1 for the Hidden Hollow Street and Utility Installation Project, which removed of the Mounds View Manufactured Home Community Second Access Project On September 13, the City Council approved Resolution 6351 awarding a construction contract for the Mounds View Manufactured Home Community Second Access Project On February 14, 2005, the City Council approved Resolution 6451 accepting the project and approving the final payment for the Mounds View Manufactured Home Community Second Access Project. Discussion Setting an Assessment Hearing Date – A March 28, 2005, 7:20 p.m. assessment hearing date will provide ample time to prepare an assessment role, publish an advertisement for the assessment hearing, and provide the required mailing to notify property owners which might be affected, as per state statute. Advertise for Bids – As per state statute, the City shall publish notification in the newspaper at least once and shall mail notification to the owner of each parcel described in the assessment role. The owners are defined as those shown to be such on the records of the County Auditor. Such publication and mailing shall be sent no less than two weeks prior to such a meeting of the City Council. Given this, Staff seeks authorization to advertise for the assessment hearing. Setting an Assessment Rate and Payment Period – The City must establish an assessment rate and payment period for public improvement projects. Based on the current bonding rate the City receives, it is recommended to establish an interest rate of 5.5 percent. In 2004, the City established a payment period of ten (10) years for public improvement projects. Staff recommends retaining this payment period. Ordering Preparation of Proposed Assessment The City, with the assistance of the consulting engineer, is required to calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment at City Hall for public inspection. This action must be directed by the City Council. Recommendation: It is recommended the City Council approve a resolution setting an assessment hearing date of March 28, 2005, authorizing the advertisement for the assessment hearing, declaring cost to be assessed, and ordering the preparation of the proposed assessment for the Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6471 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA SETTING AN ASSESSMENT HEARING DATE OF MARCH 28, 2005, AUTHORIZING THE ADVERTISEMENT FOR THE ASSESSMENT HEARING, SETTING AN INTEREST RATE AND PAYMENT PERIOD, AND ORDERING THE PREPARATION OF THE PROPOSED ASSESSMENT FOR THE HIDDEN HOLLOW STREET AND UTILITY INSTALLATION PROJECT AND THE MOUNDS VIEW MANUFACTURED HOME COMMUNITY SECOND ACCESS PROJECT WHEREAS, on August 23, 2004, the City Council approved Resolution 6335, awarding the construction contract for the Hidden Hollow Street and Utility Improvement Project and the Mounds View Manufactured Home Community Second Access Project; and WHEREAS, on September 13, the City Council approved Resolution 6350 approving Change Order No. 1 for the Hidden Hollow Street and Utility Installation Project, which removed of the Mounds View Manufactured Home Community Second Access; and WHEREAS, on September 13, the City Council approved Resolution 6351 awarding a construction contract for the Mounds View Manufactured Home Community Second Access Project WHEREAS, March 28, 2005, 7:20 p.m. assessment hearing date will provide ample time to prepare an assessment role, publish an advertisement for the assessment hearing, and provide the required mailing to notify property owners which might be affected, as per state statute; and WHEREAS, per state statute, the City shall publish notification in the newspaper at least once and shall mail notification to the owner of each parcel described in the assessment role. The owners are defined as those shown to be such on the records of the County Auditor. Such publication and mailing shall be sent no less than two weeks prior to such a meeting of the City Council; and WHEREAS, the City, with the assistance of the consulting engineer, is required to calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment at City Hall for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That a date to hold the assessment hearing for the Hidden Hollow Street and Utility Installation Project and the Mounds View Manufactured Home Community Second Access Project is hereby established as March 28, 2005 at 7:20 p.m. 2. That Staff is hereby directed to cause to be published at least once in the New Brighton Bulletin, notification of said hearing. Such publication shall be published no less than two weeks prior to such a meeting of the City Council, as required by law. 3. That Staff is hereby directed to mail notification to the owner of each parcel described in the assessment role. The owners are defined as those shown to be such on the records of the County Auditor. Such publication and mailing shall be sent no less than two weeks prior to such a meeting of the City Council, as required by law. 4. Assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2006, and shall bear interest at the rate of 5.5 percent per annum from the date of the adoption of the assessment resolution. 5. The City, with the assistance of the consulting engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment at City Hall for public inspection. Adopted this 28th day of February 2005. ____________________________________ Rob Marty, Mayor ATTEST: ____________________________________________ Kurt Ulrich, City Administrator (seal) Item No: 08E Meeting Date: Feb 28, 2005 Type of Business: CA City Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2005. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2004. Those companies renewing their license were licensed, at a minimum, in the year 2004. The type of license they are applying for follows the company name. Benson-Orth Associates, Inc. General (Commercial) New Dave’s Heating & Air HVAC Renewal Liberty Plumbing & Heating HVAC New Orius Telecommunications Excavating Renewal Staff Recommendation: Approve license applications as requested. Item No: 9A Meeting Date: February 28, 2005 Type of Business: Council Business Administrator Review : ________ City of Mounds View Staff Report To: Mounds View City Council From: Kristin Prososki, Planning Associate Item Title/Subject: Consideration of a Lot Line Adjustment (Minor Subdivision) Between 3008 and 3016 County Road J; Planning Case MI2005-001 Introduction: Joseph Holmberg, property owner of 3008 County Road J, has applied for a lot line adjustment (Minor Subdivision) for the west property line shared with 3016 County Road J. The driveway leading to the home located at 3008 County Road J was once a shared driveway between 3008 and 3024 County Road J. 3024 County Road J was subdivided at some point and the lot at 3016 County Road J was created. 3016 County Road J is currently a vacant lot. The majority of the driveway for 3008 County Road J is located across the west property line on 3016 County Road J. The owner of 3016 County Road J has agreed to sell Mr. Holmberg a 15 foot wide section of land that is 155 feet long. The driveway would then be located on 3008 County Road J. (See attached survey.) The applicant is requesting the lot line adjustment to make the driveway meet the required setbacks in order t o sell the property. The Planning Commission reviewed this proposal on Wednesday, February 16, 2005. Planning Commission Resolution 785-05, which recommends approval of the minor subdivision request, is attached for Council review. Discussion: According to the Mounds View City Code, a minor subdivision is a division of land less than two acres in area in which only one additional lot is created. The definition also includes lot line adjustments, even though no new lots (such as with this request) will be created by the adjustment. Minor subdivisions do not require a public hearing and in contrast to a major subdivision, a certificate of survey rather than a plat is all that is needed to record the change with Ramsey County. Both lots are zoned R-1, Single Family residential and the minimum lot size for an interior lot (which both properties are) is 11,000 square feet. The Comprehensive Plan designates this area for low density residential. The parcel located at 3008 County Road J is currently 27,335 square feet. The proposed lot line adjustment would add an additional 2,325 feet to the property, bringing it to 29,660 square feet. The adjoining property, owned by Gary Meyer, is currently 25,470 square feet and would be decreased to 23,145 square feet, more than double of the minimum requirement for an interior lot. After the adjustment, the shared lot line would be shifted 15 feet closer to 3016 County Road J for the north 155 feet of the property line and will remain the same for the south 81 feet of the shared property line. (See attached survey.) The Zoning Code requires that interior lots have a minimum o f 75 feet of street frontage. 3008 County Road J currently has 116 feet of frontage and if the lot line adjustment is approved as presented, the property will have a frontage of 131 feet. 3016 County Road J currently has a frontage of 108 feet and which would be reduced to 93 feet, if subdivided. Both lots meet the minimum frontage and square footage requirements for interior lots. 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 2 Conforming Driveway Section 1104.01, Subdivision 4(b) of the Zoning Code states that driveways must be located at least five (5) feet from the property line. As proposed, the lot line adjustment would cause the majority of the driveway to be located on the property that it serves, however, the driveway would not meet the five (5) foot setback and would actually still be across the shared lot line in one place. The Planning Commission and Staff are recommending that the Council require the applicant to bring the driveway into conformance no later than May 15, 2005. Because the applicant is planning to sell the home soon, Staff would also recommend that the Council require money to be placed in escrow to ensure that the driveway is made compliant. If the property is sold prior to the driveway being made compliant, it may be more difficult to get the future property owner to follow through with that stipulation. Because the driveway is dirt, bringing it into compliance would basically mean planting grass in the setback area. Park Dedication Requirements Every subdivision of land is ordinarily subject to park dedication requirements, however, the City Council adopted Ordinance 745 in 2004, which provided for some flexibility in determining what—if any—dedication would be required. Because no new lots are created by this subdivision and no additional development would occur, Staff recommends that no park dedication fee be required. Easements Usually with every subdivision of land, the City requires that drainage and utility easements be dedicated around the perimeter of the lot. Given that both of these lots are pre-existing and that just one of the lot lines is being adjusted, dedication of easements will not be required. Public Notice. Public notice is not required for this request. Given that no new development will occur, a public hearing or public notice was not warranted. Recommendation: The Planning Commission and Staff recommend approval of Resolution 6464, a resolution approving a lot line adjustment (minor subdivision) between 3008 and 3016 County Road J, with conditions. Respectfully submitted, Kristin Prososki Planning Associate Attachments: 1. Planning Application 2. Zoning Map 3. Photographic Documentation 4. Planning Commission Resolution 785-05 5. Resolution 6464 6. Certificate of Survey (Separate Attachment) 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 3 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 4 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 5 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 6 Photographic Documentation Photograph of Area Involved in Lot Adjustment 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 7 MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 785-05 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A LOT LINE ADJUSTMENT (MINOR SUBDIVISION) BETWEEN 3008 and 3016 County Road J; PLANNING CASE MI2005-001 WHEREAS, Applicant Joseph Holmberg has requested approval of a lot line adjustment (minor subdivision) between 3008 and 3016 County Road J, property zoned R- 1, Single Family Residential, legally-described as follows: The West 116 Feet of the East 216 Feet of Lot 1, Auditor’s Subdivision No. 89 Ramsey County, Minnesota And The West 108 Feet of the East 324 Feet of Lot 1, Auditor’s Subdivision No. 89, Ramsey County, Minnesota WHEREAS, the applicant requests approval of a lot line adjustment to the common lot line between the two lots; and, WHEREAS , the applicant has submitted a Certificate of Survey date-stamped February 1, 2005 for the lot line adjustment showing the north 155 feet of the common lot line moved 15 feet to the west; and, WHEREAS, the proposed Certificate of Survey has been forwarded to the City Attorney for review; and, WHEREAS, the Planning Commission finds that the applicant’s request for a lot line adjustment is in conformance with the Comprehensive Plan; and, WHEREAS, the Planning Commission has reviewed the applicant’s request for a lot line adjustment and has determined that it is in conformance with Chapters 1104, 1201, and 1202 of the Municipal Code. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the lot line adjustment (minor subdivision) between 3008 and 3016 County Road J, subject to the following requirements: 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 8 1. The applicant shall arrange to record new property deeds with Ramsey County within 60 days of Council approval and provide the City with proof of recordation. Failure to do shall cause the approval to become null and void. 2. The driveway at 3008 County Road J shall be brought into conformance and will meet the five (5) foot setback no later than May 15, 2005. The applicant shall place money in escrow to ensure that the driveway is corrected, even if the property is sold. The amount to be placed in escrow will be determined by the City Council. BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 16th day of February, 2005. __________________________________________ Gary Stevenson, Chairperson ATTEST: __________________________________________ James Ericson, Community Development Director (SEAL) 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 9 RESOLUTION NO. 6464 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A LOT LINE ADJUSTMENT (MINOR SUBDIVISION) BETWEEN 3008 AND 3016 COUNTY ROAD J; PLANNING CASE MI05-001 WHEREAS, the applicant, Joseph Holmberg, has requested approval of a lot line adjustment (minor subdivision) between 3008 and 3016 County Road J, property zoned R- 1, Single Family Residential, legally-described as follows: The West 116 Feet of the East 216 Feet of Lot 1, Auditor’s Subdivision No. 89 Ramsey County, Minnesota And The West 108 Feet of the East 324 Feet of Lot 1, Auditor’s Subdivision No. 89, Ramsey County, Minnesota WHEREAS, the applicant requests approval of a lot line adjustment to the common lot line between the two lots; and, WHEREAS, the applicant has submitted a Certificate of Survey date-stamped February 1, 2005 for the lot line adjustment showing the north 155 feet of the common lot line moved 15 feet to the west; and, WHEREAS, the Mounds View City Council has reviewed the applicant’s request for a lot line adjustment and has determined that it is in conformance with Chapters 1104, 1201, and 1202 of the Municipal Code; and WHEREAS, the Mounds View City Council finds that the applicant’s request for a lot line adjustment is in conformance with the Comprehensive Plan; and, WHEREAS, in accordance with the provisions of Ordinance 745 relating to Park Dedications, no park dedication fee shall be required for this lot line adjustment. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the lot line adjustment (minor subdivision) between 3008 and 3016 County Road J, subject to the following stipulations: 3008/3016 County Road J Minor Subdivision February 16, 2005 Page 10 1. The applicant shall arrange to record new property deeds with Ramsey County within 60 days of Council approval and provide the City with proof of recordation. Failure to do shall cause the approval to become null and void. 2. The driveway at 3008 County Road J shall be brought into conformance and will meet the five (5) foot setback no later than May 15, 2005. The applicant shall place $650.00 in escrow to ensure that the driveway is corrected, even if the property is sold. Adopted this 28th day of February, 2005. __________________________________________ Rob Marty, Mayor ATTEST: ______________________________________ Kurt Ulrich City Clerk/Administrator (SEAL) Item No. 9D Meeting Date: February 28, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6422 Approving the Purchase of a Replacement Pick Up Truck Background: In 1995, the City purchased a Ford F-150 Series ½ ton pick up truck. This truck was used primarily in the Parks Department and by the Parks Supervisor. This truck was used to pick up parts and materials and transport staff and materials to various work sites. The City has a practice of replacing light duty trucks, including pick up trucks, on a ten-year cycle. The replacement practice for light duty trucks has been as follows: When a light duty truck becomes tens years old, a new truck with similar or exacting specifications is purchased. In an effort to maximize the full potential and usage of the light duty truck fleet, the ten-year old truck is not traded in. Instead, it is compared to other light duty trucks the City owns that are older than ten years of age. The City then selects the truck from this group that has the least value for the City and trades it in. By using this trade-in method, the City maximizes the use of each light duty truck. Discussion: The 1995 Ford pick up truck was scheduled for replacement in 2005 and monies have been allocated in the 2005 budget for its replacement (Account # 100-4360- 7030). Staff is recommending that Unit No. 409 in the Parks Division be replaced with a similar truck, with similar equipment and options and that Unit No.731, a 1990 Chevrolet ¾ ton pick up truck will be traded in at the next available opportunity. As per the replacement practice, Unit No. 409 will be remain in the Public Works general motor pool and used by full and part-time staff to utilize its full value to the City. Staff has reviewed the current and projected needs for the City’s light duty truck fleet for the next fifteen years – the estimated life of a replacement truck purchased in 2005. It was determined that there is a need, especially in the Parks Division, to have a pick up truck with a heavier payload and towing capacity with the versatility to be used as a plow truck. The Parks Division currently does not have a 4-wheel drive pick-up. In addition to having the versatility to plow parking lots, as the City continues to plan to add develop additional trailways, the City must look ahead and forecast the maintenance needs for eight to ten foot wide trailways (example: the new trailways on County Road H and existing and planned trailways on County road 10). The Public Works Department has reviewed the cost of purchasing a replacement ¾ ton, 4-wheel drive pick up truck via state bid. • 2005 ¾ ton Pick Up, 4-wheel drive $22,320.00 state bid Last date to order: February 25, 2005 For comparison purposes, state bids were also obtained for ½ ton 2-wheel drive, ½ ton 4-wheel drive, and ¾ ton 2-wheel drive pickups. These are: • 2005 ½ ton Pick Up, 2-wheel drive $20,528.00 state bid. Last date to order: Mid March • 2005 ½ ton Pick Up, 4-wheel drive $23,140.00 state bid Last date to order: Mid March • 2005 ¾ ton Pick Up, 2-wheel drive $20,998.00 state bid Last date to order: February 25, 2005 Considering the cost difference, and the existing and future needs of the City to have a heavier duty pick up truck with the versatility to be used as a plow truck, Public Work recommends that the City take advantage of these extremely favorable state bids and purchase a ¾ ton, 4-wheel drive, replacement pick up truck. Additional points of consideration:  Four-wheel drive trucks have not required any more maintenance than the two wheel drive trucks in our fleet maintenance history.  The cost difference between a ½ ton, 2-wheel drive pick up and a ¾ ton, 4-wheel drive under state bid is $1,792.00. Over the life cycle of the pick up this equates to only $119.46 per year.  A 4-wheel drive vehicle will retain a much higher trade-in value. For comparison purposes, the blue book value of a 1994 Ford ¾ ton 4- wheel drive pick up is $1,000 more than the same truck with 2- wheel drive (the difference is even greater with nearly new trucks - $3,000 for 2004 Ford ¾ ton 4-wheel drive versus 2-wheel drive).  There are times when mowers or equipment operating near ponds and in ditches get stuck. Having a ¾ ton, 4-wheel drive pick up would enable the Parks Division to pull these vehicles out.  Public Works needs the flexibility to adjust the light duty fleet to address the needs of the City and take advantage of favorable pricing. It is not always an upgrade from 2-wheel drive to 4-wheel drive or ½ ton to ¾ ton. As an example, last year a ¾ ton 4-wheel drive pick up was replaced with a ½ ton. Golf Course Truck Evaluation On January 10, 2005, the issue of purchasing a replacement pick up truck was presented to the City Council. The City Council requested an evaluation of a 1998 Chevrolet pick up truck operated by the golf course. The mechanic’s examination of this revealed the following: • Alignment problem. Pulls to the right. • Idler arm and pitman arm loose, needs replacing. • Needs tires • Needs two batteries • Fuel pump needs replacing. • Brakes pulsating, needs work. • Body damage on the right side. • Tailgate damaged, dented in, will not open. This truck is currently assigned to the golf course and will therefore be needed for operational proposes at least for another year, perhaps indefinitely. Should the land use of the golf course change and this vehicle is no longer required for golf course operations, it is recommended that it be appraised and re-evaluated at that time. Based on its current condition, it is unlikely that it will be in the City’s best interest to retain this vehicle. It certainly would not be retained as a primary use vehicle. State Bid Truck A 2005 ¾ Ton Ford F-250 4-wheel drive can be purchased from Superior Ford under state contract, foregoing the requirement of acquiring additional bids, for $22,320.00 Tax, license, and transfer fees would cost an additional $1,484.30 The truck that will be traded in is Unit No.731, a 1990 Chevrolet ¾ Ton Utility Truck. It is currently in a usable condition and retains a salvage value due to the City’s extensive maintenance program. This truck will go to the Government Auction as soon as the City acquires the new replacement truck. In addition to the truck itself, additional equipment and options are necessary to fully utilize this truck. These include: a safety cab protector (back rack), strobe light, 2-way radio, specialized antenna, safety lights, work/tool box and “City of Mounds View” logos. These items can be purchased for approximately $1,800. A summary of the proposed truck replacement is as follows: • 2005 ¾ Ton 4-wheel drive Ford F-250 Pick Up Truck $22,320.00 • Tax, License, and Transfer Fees $1,484.30 Subtotal: $23,804.30 • Equipment $1,800 Total: $25,604.30 The approved 2005 General Fund, Parks Vehicle Account (Account 100-4360- 7030) has $28,000.00 budgeted for this pick up truck purchase. Recommendation: Staff recommends that the City Council approve the purchase of a 2005 ¾ Ton Ford F-250 4-wheel drive Pick Up Truck under state contract and award a contract to Superior Ford in the amount of $23,804.30 for the purchase of this truck, including tax, license, and transfer fees. Staff also recommends that the City Council approve the purchase of equipment for the 2005 ¾ Ton Ford F-250 4-wheel drive pick up truck from local equipment supply companies in the amount of approximately $1,800. Finally, Staff recommends that the City Council approve the disposal of Unit No.731, a 1990 Chevrolet ¾ Ton Utility Pick Up truck, via Government Auction, as soon as the above mentioned truck is put into service. The trade-in amount is estimated to be $1,500.00 to $2,000.00. The amount sold for at Government Auction is not established until date of sale. The City can put a “reserve” on the truck to guarantee the sale of no less than $1,500. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6422 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF A REPLACEMENT PICK UP TRUCK WHEREAS, the City Council previously approved the purchase of a 1990 Chevrolet ¾ Ton Truck; and WHEREAS, said pick up truck has been in use for fifteen years and is scheduled for replacement; and WHEREAS, said truck can be replaced with a similar specification truck; and WHEREAS, a 2005 Ford F-250 Series ¾ Ton, 4-wheel drive pick up truck can be purchased from Superior Ford under state contract for $22,320.00 Tax, license, and transfer fees would cost an additional $1,484.30 and WHEREAS, additional equipment, such as a safety cab protector and strobe lights, are necessary to fully utilize said truck; and WHEREAS, said equipment can be purchased from local equipment supply companies in the amount of approximately $1,800; and WHEREAS, the existing Unit No.731, a 1990 Chevrolet ¾ Ton Truck, can be disposed of via auction at the next available opportunity and retains an estimated salvage / trade-in value of $1,500.00; and WHEREAS, the 2005 General Fund, Parks Vehicle Account (Account 100-4360-7030) has $28,000.00 budgeted for this pick up truck replacement purchase. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The purchase of a 2005 Ford F-250 Series ¾ Ton, 4-wheel drive, pick up truck is hereby approved. 2. A contract to Superior Ford in the amount of $23,804.30 for the purchase of said truck, including tax, license, and transfer fees is awarded. 3. The purchase of necessary equipment for the Ford F-250 Series truck is hereby approved. 4. The trade-in / salvage / disposal of the existing Unit No.731, a 1990 Chevrolet, at a Government Auction at the next available opportunity is hereby authorized. Adopted this 28th day of February 2005. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 February 14, 2005 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:10 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 Pack 367, Den 1, Fourth Graders at Sunnyside, First Year Wiglows, led the Pledge of Allegiance. 16 17 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, and Thomas. 18 19 4. APPROVAL OF AGENDA 20 21 A. Monday, February 14, 2005 City Council Agenda. 22 23 MOTION/SECOND: Flaherty/Thomas. To Approve the Monday, February 14, 2005 Agenda 24 as presented. 25 26 Ayes –5 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 William Werner, 2765 Sherwood Road, stated that it was interesting that the Bridges Golf 31 Course item and the Donut Connection item were put together on the EDA meeting agenda. He 32 stated that when the time comes, it will be stated that they spent all of the money on the Donut 33 Connection, so there won’t be any money left over for the golf course sale. 34 35 Mayor Marty stated that these were two separate items, and on the Bridges Golf Course item, the 36 City wouldn’t be taking money out of the TIF pool at this point. He stated they were talking 37 about possibly creating another TIF District and using the money that would be created from that. 38 39 David Jahnke, 8428 Eastwood Road, stated that he was disappointed that bids were not going to 40 be received for the carpet for the Community Center. He asked if the golf course was borrowing 41 $140,000 for the year. 42 43 Finance Director Hansen stated that he couldn’t state a figure until he had closed the books out 44 for the year, but that there would need to be an addition to the internal loan for 2004. 45 Mounds View City Council February 14, 2005 Regular Meeting Page 2 Mr. Jahnke stated that it was important to sell the golf course property for the benefit of future 1 generations. 2 3 Mayor Marty stated that they had gone out for bids on the carpet. He also stated that there had 4 been a 27.5 percent tax increase in Mounds View for 2005, and if TIF is used to finance the golf 5 course deal, the city will be sitting fine in 20 or 25 years. He stated that they are carefully going 6 over all of the numbers. 7 8 6. SPECIAL ORDER OF BUSINESS 9 10 A. Resolution 6449, A Resolution of Appreciation of Robert Edmond. 11 12 Mayor Marty read Resolution 6449 aloud and presented it to Mr. Edmond. Mr. Edmond stated 13 he had appreciated being able to serve the City on the Parks and Recreation Commission. 14 15 B. Presentation by Charitable Gambling Permit Licensees regarding Charitable 16 Gambling contribution to the Trade Area communities. 17 1. Merrick, Inc. 18 19 John Barker, Eagan, stated he is the CEO of Merrick, Inc. He stated the Merrick, Inc. provides 20 services to 295 adults with developmental disabilities, including mental retardation, epilepsy, 21 autism, and so forth. He stated that they provide meaningful activities so these adults have a 22 routine or work activities to provide structure to their days. He stated that they employ 110 staff, 23 and there are 59 individuals they serve who are residents of Mounds View. 24 25 Mayor Marty stated that all of the checks on their report were made payable to Merrick, Inc., 26 with no variation whatsoever. He asked what money was being spent in this trade area and how 27 Merrick, Inc. was helping local organizations. 28 29 Mr. Barker stated that there is a difference in what types of organizations the Charitable 30 Gambling Control Board recognizes or approves as licensees. He stated that those are religious, 31 fraternal, veterans, and other nonprofits. He stated the difference between nonprofit and the 32 other three organizations are that the other three must make all of their lawful expenditures to 33 external profits, whereas nonprofit is permitted to make their lawful expenditures to its internal 34 purpose to serve its mission. He stated that they therefore issue their checks to Merrick, Inc., and 35 they then make distribution of those funds to benefit the 59 clients that live in Mounds View. He 36 stated that Mounds View clients comprise 20 percent of their total client population. 37 38 Mayor Marty stated that the City Code, Section 502.13, Subd. 2C, states that by December 31st of 39 each calendar year a licensed organization conducting lawful gambling within the city shall 40 expend 75 percent of its expenditures for the lawful purposes conducted or located within the 41 city’s trade area. He asked why Merrick only allotted 20 percent. 42 43 Mr. Barker stated that they had spent 92 percent of the proceeds in Mounds View. 44 45 Mounds View City Council February 14, 2005 Regular Meeting Page 3 Mayor Marty stated that the other organizations had been helping far more than 59 select people 1 each year. He stated that the other organizations had forwarded onto Merrick, Inc. some of the 2 requests for assistance that they hadn’t been able to accommodate, and that Merrick, Inc. had not 3 answered these requests for assistance. He also stated that a Special Ed teacher at Edgewood 4 Middle School had submitted a grant application to Merrick, which had been denied because 5 Merrick had stated that they only help the developmentally disabled, and not all of her students 6 are developmentally disabled. He stated he would like to have more verification as to how these 7 funds are actually coming into the trade area in the amount of 75 percent. 8 9 Mr. Barker stated that he could work with City staff in providing the information on a month-to-10 month or an annual basis for their review. He stated that Merrick, Inc. provides services to adults 11 with developmental disabilities, so it is perhaps selective, but that is their mission and purpose. 12 He stated that what they do is very important to the 59 residents of Mounds View. 13 14 Mayor Marty stated he was not trying to make light of these 59 individuals, but these other 15 organizations help literally thousands. 16 17 Council Member Stigney stated whether Merrick, Inc. is always the payee of the checks. 18 19 Mr. Barker stated that the payee is always Merrick, Inc. because the individuals that they serve 20 are on Medicaid funding, and there is a limited amount of personal money that they can have on a 21 day-to-day basis. He stated that of the approximately $11,000 that they had made in profits in 22 2004, over $10,000 of that, or 92 percent, was spent for the benefit of the 59 people who live or 23 work within the trade area, so they had met the obligation and the spirit of the City Code as a 24 nonprofit organization. 25 26 Council Member Stigney asked what specific benefits of funding are going to the City of Mounds 27 View in the overall trade area other than what is listed for Merrick, Inc.’s clients. 28 29 Mr. Barker stated that the owner of Roberts feels that their business has increased due to the 30 operation, and the taxes to the city are based on the proceeds and the profit of the site. 31 32 Council Member Stigney stated that he didn’t know the details of the scheduling and reporting, 33 but overall he had questions about why there wasn’t money going directly to the City of Mounds 34 View for other activities and things in the trade area. 35 36 Mr. Barker stated the benefit to the City is that the tax is generated through this activity, the 37 business is enhanced at Roberts, and the fact that they are using over 90 percent of the proceeds 38 for the services to those 59 individuals. He stated that they can disagree over the fact that those 39 funds have the same impact as using the funds for other purposes, but that is how they are 40 directing those funds. He stated that it would be easier to explain how the funds were used with 41 an overhead. 42 43 Council Member Gunn suggested that they do that at their next Work Session. 44 45 Mounds View City Council February 14, 2005 Regular Meeting Page 4 Mayor Marty and Council Member Flaherty agreed with that suggestion so they could better 1 understand it. 2 3 2. Twin Cities North Chamber of Commerce 4 5 Jim Witkowski, Gambling Manager for the Twin Cities North Chamber of Commerce, stated 6 they run two pulltab booths at Jakes in Mounds View and Jakes in New Brighton. He stated that 7 there are approximately 420 members in the Chamber. He stated that the Chamber had provided 8 approximately $150,000 back to the trade area community. He stated that they have more 9 requests for money than they are able to provide. He stated that in the listing it did not have 10 August contributions totally $27,000, which was an error. He stated that they give to a diverse 11 number of organizations, focusing on humanitarian, food shelves, homeless shelters, senior 12 projects, and children’s sporting activities. 13 14 Mayor Marty stated that he had noticed contributions to the Cities of Arden Hills, Spring Lake 15 Park, and Fridley, and he asked what these were for. 16 17 Mr. Witkowski stated that these were for community festivals, and his recollection was that 18 Mounds View did not have a city festival last year. 19 20 Council Member Gunn stated that they did have one, but they hadn’t asked them for a 21 contribution. 22 23 Mayor Marty stated that they would ask for one this year. He asked what the check was for to the 24 City of New Brighton for $1,000. 25 26 Mr. Witkowski stated that it was for Christmas socks for New Brighton Family Services, but the 27 check had been made payable to the City of New Brighton. 28 29 Council Member Flaherty stated that there were no contributions reported for January and 30 February, and he asked if those had been reported to the New Brighton Chamber of Commerce. 31 32 Mr. Witkowski stated that they had gone to giving contributions four times per year to improve 33 their efficiency. 34 35 Council Member Flaherty asked if Sunrise United Methodist Church was the only church 36 requesting funds. 37 38 Mr. Witkowski stated that that wasn’t actually for the church, and it was for a food shelf 39 involving growing and slaughtering cows, and that they stay away from religious giving. 40 41 3. Mounds View Lions 42 43 Jerry Gammell, 5080 Longview Drive, stated that he has been a Mounds View Lion for 14 years, 44 and has worked on the Gambling Committee for ten years. He stated that they had put 80 percent 45 Mounds View City Council February 14, 2005 Regular Meeting Page 5 back into the community out of the over $100,000 that they had in profits. He stated they had 1 given $22,104 to the Mounds View School District in 2003 and $9,900 in 2004. He stated they 2 had given $11,124 to the City of Mounds View in 2003, and $5,250 in 2004. He stated that they 3 had given $5,500 apiece for two food shelf Christmas and Thanksgiving programs. He stated 4 that they gave $3,250 in 2003 to Spring Lake Park for their fire protection, and $2,150 in 2004. 5 6 Council Member Flaherty asked for more specificity regarding the check to Fedor’s. 7 8 Mr. Gammell stated that the check was for milk for a food shelf. 9 10 Paul Fedor stated that they are providing nine cases of milk every Monday to the food shelf. 11 12 7. JUST AND CORRECT CLAIMS 13 14 Council Member Flaherty asked on page 2, 115374, Minnesota DNR, if it was for a permit. 15 16 Public Works Director Lee stated that it was an annual permit fee for the DNR to operate the 17 wells, and it’s based on the volume of water that is pumped. 18 19 MOTION/SECOND. Gunn/Flaherty. To approve the Just and Correct Claims as presented. 20 21 Ayes-5 Nays-0 Motion carried. 22 23 8. CONSENT AGENDA 24 25 Council Member Stigney asked to pull Items C and E. 26 27 A. Resolution 6450 Appointing Parks and Recreation Commissioners and 28 Chairperson. 29 B. Resolution 6451 Acceptance and Final Payment Approval for the Mounds 30 View Manufactured Home Community Second Access Project. 31 C. Resolution 6452 Approving an Amendment to the Verizon Wireless Contract 32 for 33 Antennas on the Water Tower. 34 D. Resolution 6453 Supporting Ramsey County Federal Highway 35 Administration 36 Grant for County Road J Improvements. 37 E. Resolution 6458 Approving the Purchase of Security Surveillance Cameras 38 for 39 the Mounds View Community Center. 40 F. Licenses for Approval. 41 42 MOTION/SECOND. Stigney/Flaherty. To approve Consent Agenda Items A, B, D, and F. 43 44 Ayes-5 Nays-0 Motion carried. 45 Mounds View City Council February 14, 2005 Regular Meeting Page 6 1 C. Resolution 6452 Approving an Amendment to the Verizon Wireless Contract 2 for Antennas on the Water Tower. 3 4 Council Member Stigney asked if there was room on their tower for other antennas for ATT, 5 Sprint, or Nextell. 6 7 Public Works Director Lee stated that there was. 8 9 Council Member Stigney asked how many antennas are there now and how many will be on there 10 when they are done. 11 12 Public Works Director Lee stated that there are currently 12, and there will be 15 total. 13 14 Council Member Stigney stated they are paying $14,062 per month now, and if a value is put on 15 each one, how did that come out as far as what they were offering to pay. 16 17 Public Works Director Lee stated that they are currently paying $14,500, and the amount could 18 be adjusted proportionately based on the number of new antennas. He stated that was something 19 they could negotiate with Verizon. 20 21 Council Member Stigney asked whether this entered them into an ongoing contract for a specific 22 time or if it was ongoing. 23 24 Public Works Director Lee stated that it is annual, and it will be adjusted 4 percent annually and 25 is ongoing. He stated it has no time limit. He stated that there is an escape clause for each party. 26 27 MOTION/SECOND. Stigney/Marty. That the Public Works Director determine the value of the 28 three new antennas and place that amount into the contract. 29 30 Ayes-5 Nays-0 Motion carried. 31 32 MOTION/SECOND. Thomas/Stigney. To approve Resolution 6452 Approving an Amendment 33 to the Verizon Wireless Contract for Antennas on the Water Tower, with the stipulation that staff 34 will provide the Council with the numbers. 35 36 Ayes-5 Nays-0 Motion carried. 37 38 E. Resolution 6458 Approving the Purchase of Security Surveillance Cameras 39 for the Mounds View Community Center. 40 41 Council Member Stigney asked whether the system would handle the additional cameras or if 42 this was money that would handle whatever upgrades are needed to handle the monitoring. 43 44 Mounds View City Council February 14, 2005 Regular Meeting Page 7 Mayor Marty stated that they had discussed this at the Y meeting, and that the system they have 1 now will accommodate this, so they were just purchasing the cameras. 2 Council Member Stigney asked if they would now have eight cameras. 3 4 Mayor Marty answered yes, and that it was predominantly for the purpose of providing more 5 coverage and security for the front desk area. 6 7 MOTION/SECOND. Stigney/Gunn. To approve Resolution 6458 Approving the Purchase of 8 Security Surveillance Cameras for the Mounds View Community Center. 9 10 Council Member Flaherty stated he thought this was treating the symptom and not the illness 11 basically, and he asked Chief Sommer to elaborate on the problem with the theft occurring at the 12 Community Center. 13 14 Chief Sommer stated that there have been a few calls, but it’s not a prevalent problem. 15 16 Council Member Flaherty suggested the use of fake cameras if there wasn’t an issue with 17 employee safety. 18 19 Chief Sommer stated that there is a limited number of staff for monitoring, and that additional 20 cameras would help to be able to apprehend perpetrators. 21 22 Council Member Gunn stated the cameras were needed for apprehension so perpetrators would 23 get the punishment that they deserve. 24 25 Council Member Flaherty stated this was not budgeted into the 2005 budget, and he didn’t like to 26 adjust budgets upward. 27 28 Ayes-5 Nays-0 Motion carried. 29 30 9. COUNCIL BUSINESS 31 32 A. 7:05 p.m. Public Hearing. Consider Updating the Capital Improvement 33 Plan and Authorizing the Future Sale of Capital Improvement Bonds for the 34 Fire Station and Equipment. 35 36 1. Conduct Public Hearing. 37 38 Finance Director Hansen stated that the Capital Improvement Plan was last adopted last summer 39 as the 2004 Long Range Finance Plan, and it was before the Council this evening to incorporate a 40 couple of changes. He stated these were primarily some changes in cost estimates for fire 41 protection and deferring some storm water projects to later years. He stated that each of the 42 projects, even though it’s approved in the CIP, will come back to the Council for approval at the 43 time it’s being constructed. He stated that the second part of the public hearing is to take input 44 on the proposal to issue Capital Improvement Bonds for the purpose of building a new fire 45 Mounds View City Council February 14, 2005 Regular Meeting Page 8 station, purchasing two fire trucks, and purchasing a new command vehicle which would be used 1 by the fire department and the three police departments. He stated that the current proposal is to 2 build a new fire station that will be located in Blaine on Highway 65 and would replace the 3 current Stations 3 and 5. He stated that the amount of the bond would be at most $8.4 million. 4 He stated that it will actually be sold by the City of Blaine, with a pledge from both the cities of 5 Mounds View and Spring Lake Park to contribute to pay off the bond over 20 years. He stated 6 that the bond would not actually be sold until next fall or later after they had taken bids and know 7 what the actual cost will be. He stated it was possible the final cost may be less than $8 million. 8 He stated that the estimated debt service for Mounds View would run about $110,000 per year, 9 and the cost of that for the median home value in Mounds View would be about $32 per year in 10 additional property taxes. 11 12 Mayor Marty opened the public hearing. 13 14 Don Kruger, Deputy Chief of the Spring Lake Park/Mounds View/Blaine Fire Department, stated 15 that the new fire station is approximately 25,000-30,000 square feet, and would replace Stations 16 3 and 5 which are outdated. He stated it will have a larger training facility, a larger space for the 17 fire trucks which are larger than they used to be, and some office space to provide adequate 18 daytime response. He stated efficiency will be higher with only one facility to maintain, and 19 eventually less equipment and less staffing. He explained the various uses for the command 20 vehicle. 21 22 Council Member Stigney asked if there was any grant money coming for the command vehicle. 23 24 Mr. Kruger stated they had been unsuccessful getting grant money. 25 26 Council Member Stigney asked whether they had looked to the county or state for funding. 27 28 Mr. Kruger stated they had pursued funding through Anoka County, and if there were other 29 money available they felt they could apply for, they would be open to doing that. 30 31 Court Administrator Ulrich stated that they could follow up on making a request to the county for 32 possibly funding this, and he stated it was an excellent idea. 33 34 Council Member Stigney asked whether Blaine and Spring Lake Park had approved this plan. 35 36 Mr. Kruger stated that they had. 37 38 Council Member Gunn noted that one of the areas of federal cuts was to state and local law 39 enforcement and fire departments, so there is less money available than last year. 40 41 Council Member Thomas stated it would be nice to have comparisons on the savings on utilities 42 from going from two facilities to one. 43 44 Mounds View City Council February 14, 2005 Regular Meeting Page 9 Council Member Flaherty stated that the 2005 budget had been based on $750,000 for Mounds 1 View’s portion, and now it’s coming in at an extra $450,000. He asked what the impact was to 2 the City’s Fund 280. 3 Finance Director Hansen stated that the impact is not to the Special Projects Fund, but the impact 4 is on the amount of the bond that would be issued. He stated that you can’t start a project such as 5 this without some kind of an estimate for the cost, and you can’t spend a lot of money on the 6 architect to get the estimate until you’ve got it started, so it had been a very preliminary estimate. 7 8 Mayor Marty closed the public hearing. 9 10 2. Resolution 6459 Adopting the 2005-2009 Capital Improvement Plan. 11 12 MOTION/SECOND. Gunn/Flaherty. To waive the reading and approve Resolution 6459, 13 Adopting the 2005-2009 Capital Improvement Plan. 14 15 Council Member Stigney stated he had a concern regarding the $1.6 million for upgrading City 16 Hall. 17 18 Mayor Marty stated that this plan is not cut in stone, but that without a plan, you don’t have 19 much to go on. He stated that the City Council is affirming interest in these projects, but 20 everything could be changed about it. 21 22 Ayes-5 Nays-0 Motion carried. 23 24 3. Resolution 6460 Giving Preliminary Approval to the Issuance of General 25 Obligation Capital Improvement Bonds. 26 27 MOTION/SECOND. Thomas/Gunn. To waive the reading and approve Resolution 6460 Giving 28 Preliminary Approval to the Issuance of General Obligation Capital Improvement Bonds. 29 30 Ayes-5 Nays-0 Motion carried. 31 32 4. Resolution 6461 Approving the Supplement to the Joint Powers 33 Agreement for the SBM Fire Department. 34 35 MOTION/SECOND. Flaherty/Gunn. To waive the reading and approve Resolution 6461 36 Approving the Supplement to the Joint Powers Agreement for the SBM Fire Department. 37 38 Ayes-5 Nays-0 Motion carried. 39 40 5. Resolution 6462 Approving the SBM Fire Capital Improvements Process 41 and 6. Designating the Project Management Team. 42 43 Mounds View City Council February 14, 2005 Regular Meeting Page 10 MOTION/SECOND. Marty/Flaherty. To waive the reading and approve Resolution 6462 1 Approving the SBM Fire Capital Improvement Process and Designate the Project Management 2 Team. 3 4 Mayor Marty stated this was laid out very well, and he liked the fact of designating the project 5 management team. 6 7 Council Member Thomas stated that it would be nice to receive regular updates on the 8 construction calendar with the bids, the site, etc. 9 10 Mayor Marty asked Court Administrator Ulrich to keep them posted on anything he felt was 11 noteworthy. 12 13 Ayes-5 Nays-0 Motion carried. 14 15 7. Resolution 6463 Supporting the Purchase of Land for the Fire Station. 16 17 MOTION/SECOND. Gunn/Thomas. To waive the reading and approve Resolution 6463 18 Supporting the Purchase of Land for the Fire Station, and to correct the word “Purchase”. 19 20 Council Member Stigney stated he had a reservation with it being open-ended and no price limits 21 at all. 22 23 Mayor Marty stated that the total was not to exceed $8.4 million. 24 25 Finance Director Hansen stated that negotiations are largely completed, and it’s a matter of doing 26 soil testing to make sure there are no contaminates on the site. He stated that the purchase price 27 for the six acres is $700,000. 28 29 Council Member Thomas asked whether Blaine had an estimated bond schedule for how much of 30 the bond they were going to release at a time for sale. She stated she assumed they weren’t going 31 to list the entire amount at once. 32 33 Finance Director Hansen stated that he believed that the plan was to sell the entire $8.4 million at 34 the same time, and it would all end up being spent within about two years, which meets the IRS 35 regulations for spending down. He stated that they were not going to sell the bond until they had 36 received the bids on the major contracts. 37 38 MOTION. Stigney. To amend the motion at the second whereas clause to say, “Whereas, it is 39 proposed the Blaine EDA purchase land for the fire station not to exceed $700,000.” 40 41 Mayor Marty stated that if the land would go over $700,000, they would be holding up the sale. 42 43 Deputy Chief Kruger stated that the preliminary indications are that there are no problems that 44 are going to require any major cleanup or monitoring of wells. He stated that every attempt has 45 Mounds View City Council February 14, 2005 Regular Meeting Page 11 been made to get the best piece of land for the least amount of money, and he believed that the 1 $700,000 number was good, but he would hate for the deal to fall apart because of a restriction of 2 $700,000. 3 4 Council Member Stigney asked what cap he would be comfortable with. 5 6 City Clerk/Administrator Ulrich suggested putting the dollar amount from the signed purchase 7 agreement into this resolution. 8 9 Council Member Flaherty asked if they would need to cover the costs of cleanup if that has to be 10 done. 11 12 Deputy Chief Kruger stated that there is a stipulation in the purchase agreement that gives them 13 until April 30th to get the testing done, and if it needs cleanup, then they will renegotiate or back 14 out of the agreement. 15 16 Mayor Marty asked if that were the case if they would come back to the Council if there was a 17 change or a renegotiation. 18 19 Deputy Chief Kruger stated that they would either be looking at another piece of property or 20 figuring how it’s going to get cleaned up, whether with Superfund money or whatever. He stated 21 that they are not locked in if there is a problem found on the property. 22 23 Finance Director Hansen stated that the other pieces of property they had been looking at were 24 $150,000-$170,000 an acre, and this piece of property was more like $115,000 per acre, so even 25 if a problem turned up, it might be better to do further negotiation rather than go someplace else 26 and pay more money per acre. 27 28 Council Member Thomas stated she thought the number in the purchase agreement should be put 29 into the resolution because a new resolution could be brought before the Council if further 30 negotiations became necessary. 31 32 Council Member Stigney withdrew his amendment to the motion. 33 34 MOTION/SECOND. Stigney/Marty. To put the dollar amount in the purchase agreement as a 35 cap in the resolution. 36 37 Ayes-5 Nays-0 Motion carried. 38 39 Mayor Marty stated they would now vote on the resolution. 40 41 Ayes-5 Nays-0 Motion carried. 42 43 Mounds View City Council February 14, 2005 Regular Meeting Page 12 B. 7:10 p.m. Public Hearing for the Introduction and First Reading of an 1 Ordinance Setting Storm Water Management Fees for Service in 2005. 2 (Cancelled.) 3 C. 7:15 p.m. Public Hearing for the Introduction and First Reading of an 4 Ordinance Setting Street Light Utility Rates for Service in 2005. (Cancelled). 5 D. 7:20 p.m. Public Hearing to Consider Resolution 6440, an Off Sale Liquor 6 License for Vino & Stogies located at 2345 County Road H2 in Mounds View. 7 8 Desaree Crane stated that Robert Waste, Jr. is intending to open a liquor store at 2345 County 9 Road H2, and it will be taking the place of Network Liquors on 10. She stated the public hearing 10 notice was published on January 26, 2005 in the Moundsview/New Brighton Bulletin. She stated 11 that staff recommends approval for the liquor license pending a tax clearance from the 12 Minnesota Department of Revenue. 13 14 Mayor Marty opened the public hearing. There being no public comment, Mayor Marty closed 15 the public hearing. 16 17 Council Member Thomas stated that the address in the staff report and the Resolution don’t 18 match. 19 20 Ms. Crane stated that it should be 2345 County Road H2. 21 22 MOTION/SECOND. Thomas/Stigney. To approve Resolution 6440, an Off Sale Liquor 23 License for Vino & Stogies located at 2345 County Road H2 in Mounds View, and to correct the 24 address in the Resolution. 25 26 Ayes-5 Nays-0 Motion carried. 27 28 E. Resolution 6454 Approving Contract with Don Salverda and Associates, Inc. 29 for Consulting Services for March 7 and 8 Staff Retreat. 30 31 City Clerk/Administrator Ulrich stated that this is a proposal for a two-day retreat at the 32 Mounds View Community Center where the City Council and Staff would discuss leadership, 33 strategic planning, and team building and move forward with the new Council and City Staff to 34 develop plans for the coming year or two. He stated that it’s recommended that the proposal be 35 accepted, and it’ s approximately $2,000 plus materials. He stated that last year it was 36 approximately $2,300, and the City’s budget for this activity is $3,000. 37 38 Council Member Flaherty asked if he could get a copy of last year’ s strategic goals. 39 40 City Clerk/Administrator Ulrich stated that he would provide him with that. 41 42 Mayor Marty suggested that he bring it with him to the retreat. He asked why the city couldn’ t 43 provide the pens and pads, and City Clerk/Administrator Ulrich agreed that they could. 44 45 Council Member Thomas stated that she would be missing the meal portion of each session. 46 Mounds View City Council February 14, 2005 Regular Meeting Page 13 1 MOTION/SECOND. Gunn/Flaherty. To approve Resolution 6454 Approving Contract with 2 Don Salverda and Associates, Inc. for Consulting Services for March 7 and 8 Staff Retreat. 3 4 Ayes-5 Nays-0 Motion carried. 5 6 F. Resolution 6455 Approving Letter of Understanding with AFSCME Union. 7 8 City Clerk/Administrator Ulrich stated that this is a proposal added as part of the AFSCME 9 contract settlement for 2004/2005, and this would be an addendum to gather retirement house 10 savings plans provisions that have been negotiated with the other nonunion and union contracts 11 in the city. He stated that because the AFSCME Union settled first, they didn’t have this 12 language developed nor was it included in the negotiations, so it’s recommended that the 13 language be adopted as a memorandum of understanding and that it expire at the time of the 14 current contract to allow them to put it into the proper form when the new contracts are 15 negotiated. He stated that the benefits to the City are that the City would not pay FICA and 16 Social Security taxes on employee contributions and allow it to better manage sick leave balances 17 by not encouraging large balances to accumulate at severance, and then the health care savings 18 plan provides a tax free shelter for employees to contribute sick leave under the provisions 19 provided. He st ated that it’s recommended that the Council adopt Resolution 6455. 20 21 MOTION/SECOND. Thomas/Flaherty. To waive the reading and approve Resolution 6455 22 Approving Letter of Understanding with AFSCME Union. 23 24 Ayes-5 Nays-0 Motion carried. 25 26 G. Resolution 6456 Approving a Garbage and Rubbish Hauler License for Aspen 27 Waste Systems, I nc. 28 29 Desaree Crane stated that Aspen Waste Systems, Inc. has submitted their licenses, their list of 30 trucks, and their licensing paperwork. She stated that they currently want to do pickup at multi -31 dwelling and commercial establishments. 32 33 MOTION/SECOND. Flaherty/Stigney. To waive the reading and approve Resolution 6456 34 Approving a Garage and Rubbish Hauler License for Aspen Waste Systems, Inc. 35 36 Ayes-5 Nays-0 Motion carried. 37 38 H. Second Reading of Ordinance 755, an Ordinance Amending Chapter 1120 of 39 the Mounds View Zoning Code Pertaining to Building Heights in a Planned Unit 40 Development (PUD) District - -- ROLL CALL VOTE (Ericson) 41 42 Director Ericson stated that this is an ordinance that would revise language within Chapter 1120 43 of the Zoning Code pertaining to planned unit development districts. He stated that there is an 44 inconsistency in the language as it’s currently drafted. He stated that the Planning Commission 45 has recommended t hat this amendment be adopted. He stated that the language that would be 46 Mounds View City Council February 14, 2005 Regular Meeting Page 14 added would be to the subdivision regarding building height. He stated that the Council had held 1 a public hearing on January 24th, and Staff is recommending approval of this ordinance. 2 MOTION/SECOND. Marty/Gunn. To waive the reading and approve Ordinance 755, an 3 Ordinance Amending Chapter 1120 of the Mounds View Zoning Code Pertaining to Building 4 Heights in a Planned Unit Development (PUD) District. 5 6 ROLL CALL: Marty/Stigney/Gunn/Flaherty/Thomas. 7 8 Ayes-5 Nays-0 Motion carried. 9 10 I. Resolution 6457 in support of I35W Coalition Request for Funding to Study the 11 I -694 to CRJ Segment of I -35W and Other Area Transportation Improvements. 12 13 Bob Benkey from the I35 Coalition stated that while the City of Mounds View is working with 14 the Medtronic for a new campus at the golf course site, the City of New Brighton is working on 15 redevelopment of the northwest quadrant of 35 and 694, and the City of Arden Hills is on the 16 verge of reclaiming land for redevelopment on the army ammunition plant. He stated that the 17 plans of each of these projects raises issues that intermingle and are interdependent on decisions 18 in the individual cities. He stated that they need to find a way to resolve the design questions to 19 meet everybody’s needs as best as possible. He stated that MnDOT noted that there is $38.1 20 billion worth of need, and they forecast only $14.5 billion in revenues coming in. He stated that 21 in the North Metro Mayors Association, they’ve identified $5.2 billion on projects on 35W 22 alone. He stated that the resolution before the Council requests the legislature to direct funding 23 to the Commissioner of Transportation to conduct the appropriate concept development work 24 and analysis of those costs so they can move the next step closer to figure out what it is that 25 needs to be built so that they can get into the programs and go on with the construction. 26 27 Council Member Thomas stated that she thinks that the transportation infrastructure is going to 28 be the number one obstacle to accomplishing good development, both in Mounds View, and to 29 the north and south. She asked, in looking at the primary study area, if there had been any 30 consideration to including the Snelling bottleneck at 694 because that was a bit higher on 31 MnDOT’s priority list. 32 33 Mr. Benkey stated that they had identified on the map the primary study area for the purposes of 34 the funding that they were requesting, and in reality, the MnDOT work to date, with the 35 consultants and the design work and the traffic modeling, already has accomplished that work for 36 the Snelling and 694 area. 37 38 Mayor Marty asked if the approvals as listed in the report were all pending. 39 40 Mr. Benkey stated that New Brighton had adopted a resolution of support on February 8th, and 41 they are scheduled for Blaine on the 17th, Circle Pines on the 22nd, and Lexington on March 3rd. 42 He stated they are in discussions with Arden Hills, Shoreview, Lino Lakes, and the two County 43 Boards. 44 45 Mounds View City Council February 14, 2005 Regular Meeting Page 15 Mayor Marty stated that at the top of the page under Mounds View, he has 2000 jobs listed. He 1 stated he had been told it’s 3000. 2 3 Mr. Benkey stated that he had been working with various city staffs to pull the numbers together, 4 and if 3000 was the correct number for Mounds View, he would amend t he memo. 5 6 Mayor Marty stated that would be for the first phase, and then it would be 6000 plus. He stated 7 that it says $120 million in tax base compared to the current taxable value of zero. 8 9 Finance Director Hansen stated that he assumes that must includes phase one and phase two 10 because phase one isn’t that big. 11 12 City Clerk/Administrator Ulrich stated that was calculated based on 1.5 million square feet at 13 $80 a square foot. He stated that would be the assessed value of the construction after 14 completion. 15 16 Mayor Marty stated that he totally supports this, and he couldn’t imagine that the other cities 17 wouldn’t also come on board. 18 19 MOTION/SECOND. Gunn/Thomas. To approve Resolution 6457 in support of I -35W 20 Coalition Request for Funding to Study the I -694 t o CRJ Segment of I -35W and Other Area 21 Transportation Improvements. 22 23 Ayes-5 Nays-0 Motion carried. 24 25 10. APPROVAL OF MINUTES 26 27 A. January 24, 2005, City Council Meeting Minutes. 28 29 Council Member Gunn made a correction to page 2, first line, to add the w ord ‘‘grocery ’’ before 30 stor e. 31 32 Council Member Gunn made a correction to page 2, line 8, to change the word ‘‘from’’ to ‘‘for ’’ 33 before ‘‘…for the City and Public Works.’’ 34 35 Council Member Gunn stated that Marla Monnepenny’s name was correctly spelled at page 2, 36 line 37, but misspelled on page 3, lines 4 and 12. 37 38 Council Member Gunn stated that on page 12, line 19, one ‘‘had ’’ should be removed. 39 40 Mayor Marty changed page 1, line 16 to reflect the Pledge of Allegiance was led by Cub Scout 41 Pack 367, Den 5. 42 43 Mayor Marty ch anged page 12, line 45, to state Mary Berg rather than just Mary. 44 45 Mayor Marty changed page 14, line 3, to state, ‘‘retired before this last option was available.’’ 46 Mounds View City Council February 14, 2005 Regular Meeting Page 16 Mayor Marty changed page 16, line 5, to change the word ‘‘spoke’’ to ‘‘spoken’’. 1 2 Mayor Marty changed page 19, line 12, to change the word ‘‘Doughtnut ’’ to ‘‘Donut ’’. It should 3 also be changed to Donut on page 18, line 38. 4 5 Council Member Thomas asked to abstain on both sets of Minutes. 6 7 MOTION/SECOND. Marty/Stigney. To approve the Minutes of January 24, 2005 as amended. 8 9 Ayes-4 Nays-0 Motion carried. 10 11 B. January 31, 2005 Special City Council Meeting Minutes. 12 13 MOTION/SECOND. Gunn/Flaherty. To approve the January 31, 2005 Minutes as presented. 14 15 Ayes-4 Nays-0 Motion carried. 16 17 11. REPORTS 18 19 A. Reports of Mayor and Council. 20 21 None. 22 23 . B. Reports of Staff 24 1. Police Department 2004 4th Quarter Report 25 26 Chief Sommer stated that during the 4th Quarter they had arrested 176 adults and 12 juveniles, 27 and they had issued approximately 500 citations for traffic type offenses. He stated that 243 28 cases had been assigned for investigation. He stated they had responded to 1,706 calls for 29 service. He stated he had provided the Council with an update on the 800 megahertz public 30 communication system. He updated the Council on some of the more unusual calls they had 31 dealt with during the quarter. 32 33 Council Member Gunn asked Chief Sommer to compliment his department on the excellent job 34 that they do in the community. 35 36 City Clerk/Administrator Ulrich stated that negotiations are continuing with Medtronics. He 37 stated that there are two items of legislation currently moving through the state on behalf of that 38 project. 39 40 City Clerk/Administrator Ulrich stated that the YMCA’s garage sale is being held at the 41 Community Center on Friday and Saturday. 42 43 C. Reports of City Attorney 44 45 Mounds View City Council February 14, 2005 Regular Meeting Page 17 None. 1 2 12. Next Council Work Session: Tuesday, March 1, 2005, 7pm 3 Next Council Meeting: Monday, February 28, 2005, 7pm 4 5 13. ADJOURNMENT 6 7 Mayor Marty recessed to EDA Executive Session at 10:03 p.m. 8 9 Transcribed and recorded by: 10 11 12 Sheree Theobald 13 TimeSaver Off Site Secretarial, Inc. 14 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Special Meeting 5 January 31, 2005 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 5:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Marty, Stigney, Gunn, and Flaherty 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 21 Monday, January 31, 2005 City Council Agenda. 22 23 MOTION/SECOND: Gunn/Flaherty. To Approve the Monday, January 31, 2005 Agenda as 24 presented. 25 26 Ayes – 4 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 Mayor Marty stated he had received a number of calls relating to the snow plows being out, and 31 he asked Public Works Director Lee to comment. 32 33 Public Works Director Lee stated that there were two main reasons why the plows were out on 34 the one-inch snowfall today. He stated that most municipalities had been out plowing today. He 35 stated that public safety was one reason they were plowing. He stated that if slush were left on 36 the road overnight, it would freeze, and there would be slippery conditions at intersections the 37 next day. He stated that many times the police department will notice these slippery areas at 38 midnight or 1:00 in the morning, and they will call Public Works to come sand the areas. He 39 stated that by plowing during the day they would save the cost of evening overtime hours. 40 41 Public Works Director Lee stated that the second reason for plowing the roads is when melt 42 water gets into the cracks of the streets and freezes, it later expands and breaks up the streets, so 43 it’s far cheaper to spend the money on plowing than it is to repair the streets. 44 45 Mounds View City Council January 31, 2005 Special Meeting Page 2 6. SPECIAL ORDER OF BUSINESS 1 2 None. 3 4 7. JUST AND CORRECT CLAIMS 5 6 None. 7 8 8. CONSENT AGENDA 9 10 None. 11 12 9. COUNCIL BUSINESS 13 14 A. Resolution 6446 Approving a One-Day Charitable Gambling Permit for the 15 Irondale Marching Band to conduct Charitable Gambling at the Mermaid. 16 17 Desaree Crane stated that the Irondale Marching Band would like to hold a charitable gambling 18 raffle event on February 11, 20005 at the Mermaid. She stated that the Irondale Boosters 19 currently have their nonprofit status on file with the Gambling Control Board. She stated that 20 staff recommended approval of this permit. 21 22 Mayor Marty stated that not asking for the permit earlier was an oversight by the Irondale 23 Marching Band, and they had already advertised for the event and booked the Mermaid. He 24 stated that holding the Special City Council meeting for this item was unusual in that special 25 meetings were normally only held for emergency type situations. He stated that perhaps a special 26 fee schedule should be adopted in case this ever happened again to cover costs. 27 28 MOTION/SECOND: Marty/Flaherty. To Approve Resolution 6446 Approving a One Day 29 Charitable Gambling Permit for the Irondale Marching Band to conduct Charitable Gambling at 30 the Mermaid, and to waive the reading. 31 32 John Peck, president of the Band Boosters, apologized for the inconvenience caused due to his 33 oversight. He stated that 43 percent of their membership comes from Mounds View students. 34 He stated that next year they would make sure they applied for the permit well in advance of the 35 event. 36 37 Jeff Hollowman, chair of the event, stated that the dinner and raffle is $125 for two, and the top 38 raffle prize is $1,000. He stated that there will also be a silent auction. He thanked the Council 39 for holding the special meeting for them. 40 41 Ayes - --4 Nays - -- 0 Motion carried. 42 43 Mounds View City Council January 31, 2005 Special Meeting Page 3 10. APPROVAL OF MINUTES 1 2 None. 3 4 11. REPORTS 5 6 A. Reports of Mayor and Council. 7 8 Mayor Marty stated that Mr. Ulrich, Mr. Backman, and he had testified at the Senate 9 subcommittee hearing earlier in the day regarding removing the MnDOT covenants from the golf 10 course, and it had passed through the subcommittee with no trouble, and the full committee 11 would be considering it in a week and a half to two weeks. 12 13 Council Member Flaherty asked if he had met with Representative Bernardy regarding this issue. 14 15 Mayor Marty stated that she would be introducing that legislation on the House side shortly. He 16 stated that Senator Betzold is also introducing some TIF legislation on Thursday. He asked City 17 Clerk/Administrator Ulrich to keep them informed as to when Representative Bernardy 18 introduced the legislation. 19 20 City Clerk/Administrator Ulrich stated that he would. 21 22 Mayor Marty reminded everyone to vote on February 1 at the Community Center from 7:00 a.m. 23 to 8:00 p.m. 24 25 B. Reports of Staff 26 27 City Clerk/Administrator Ulrich stated that he had put a copy of a letter in the Council’s 28 mailboxes that he is sending to someone who is leasing space from the city, and he stated that if 29 anyone had any concerns or issues, to let him know. 30 31 C. Reports of City Attorney 32 33 None. 34 35 12. Next Council Work Session: Monday, February 7, 2005, 7pm 36 Next Council Meeting: Monday, February 14, 2005, 7pm 37 38 13. ADJOURNMENT 39 40 Mayor M arty adjourned the meeting at 5:14 p.m. 41 42 Transcribed and recorded by: 43 Sheree Theobald 44 Timesaver Off Site Secretarial, Inc. 45