HomeMy WebLinkAboutAgenda Packets - 2005/05/23
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, May 23, 2005
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE (Led by Members of Girl Scout Troop 530)
3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 6529, Resolution of Appreciation to Sergeant Jerry Johnson
B. Resolution 6535, Resolution of Appreciation to Charlie Hansen, Finance Director
C. Resolution 6528 Approving a donation from William Siercks.
Staff recommends the Council to approve Resolution 6528 Approving a donation from William Siercks.
Motion Made: Motion Second:
D. Resolution 6542, a Resolution of Appreciation and Recognition of Mounds View Residents
Marlene Kvitrud, Lauren Oman and Sarah
7. JUST AND CORRECT CLAIMS
8. CONSENT AGENDA
A. Schedule a Public Hearing for 7:05 pm on Monday, June 13, 2005, to Consider Ordinance
759, Amending Section 4.02 (Filing for Office) of the Mounds View City Charter.
B. Resolution 6538 Approving a Contract with CorVel Corporation for Worker’s Compensation
Managed Care Services
Staff recommends the Council to approve Resolution 6538, approving the contract with CorVel
Corporation for managed care services.
Motion Made: Motion Second:
C. Resolution 6539, Consideration of Application to Voluntary Investigation and Cleanup
Program (VIC) for City Property known as the Former Sysco Property.
A No Association letter would provide closure to the City and would make known the enforcement
intentions of the MPCA. Should the City choose not to proceed with the VIC program, any future
enforcement would be unknown. Being that the environmental assessment has already been
completed and the information is current, it may be a good time to complete a No Action request, which
would provide assurance to the City that future action will not be required. Staff recommends council
to approve Resolution 6539, Authorizing application to the Minnesota Pollution Control Agency
Voluntary Investigation and cleanup program to request a No Action Letter for City property known as
the former Sysco Property.
Motion Made: Motion Second:
Council Agenda Summary
May 23, 2005
Page 2
D. Licenses for Approval
Staff seeks council approval of the listed licenses for approval.
Motion Made: Motion Second:
9. COUNCIL BUSINESS
A. 7:05 Public Hearing to Consider Resolution 6540, Approving a Comprehensive Land Use
Amendment for The Bridges of Mounds View Golf Course Site Staff recommends the council to hold the public hearing and approve Resolution 6540 approving a
Comprehensive Plan Amendment from Outdoor Sport Recreation (SRO and Passive Open Space
(OSP) to office (OFC) for the Bridges Redevelopment site: Special Planning Case SP-134-05. If the
amendment is approved and after redevelopment has commenced, Comp Plan text amendments
would be necessary to remove references to a city golf course, adjust acreage totals and amend other
maps or exhibits. Staff will seek a cost estimate from RLK as to how much time would be needed to
make the Comp Plan internally consistent with the new land use designation.
Motion Made: Motion Second:
B. 7:10 Public Hearing to Consider Resolution 6541, Accepting and Approving the Final Draft of
the Bridges Office Development Alternative Urban Areawide Review Document Staff recommends the council to hold the public hearing and approve Resolution 6541 accepting and
approving the Bridge Redevelopment Site Alternative Urban Area-wide Review. Acceptance of the
AUAR does not obligate the City to move forward with a redevelopment of the golf course.
Motion Made: Motion Second:
C. 7:15 Public Hearing to Consider a Variance Appeal to Reduce the Front Parking Setback to
Zero Feet at Ace Supply Company Located at 4749 Old Highway 8.
After holding the Public Hearing and taking testimony from staff, the applicant and affected neighbors,
the Council can take one of the following actions related to the request:
1. Deny the requested variance. Resolution 6544 is attached for the Council’s approval if that is the
chosen course of action.
2. Approve the variance as requested. To move forward with this option, the Council should direct staff to
draft a resolution of approval with findings of fact appropriate to support the approval.
3. Table the request. If additional information is needed before a decision can be rendered or if more
discussion is needed, the Council can simply move to table the request until such information has been
provided. Because of 60-day requirements, the Council would need to act upon the request as soon
as reasonably possible to avoid an inadvertent approval.
Motion Made: Motion Second:
D. Resolution 6537 Approving the Acquisition of Tax Forfeited Property for Purposes of
Stormwater Management.
Staff recommends the council to approve Resolution 6537, authorizing the acquisition of use deeds for
the public purpose of stormwater management over Lot 3, Block 2 and Outlot B of Sherwood Estates.
Motion Made: Motion Second:
Council Agenda Summary
May 23, 2005
Page 3
E. Response to Innovative Images Letter of May 3, 2005
Staff recommends that the City not act on this claim at this time and direct the City Attorney to draft an
analysis of the City’s current legal exposure.
Motion Made: Motion Second:
F. Resolution 6534 in support of Consolidation of 911 Dispatch Services in Ramsey County.
Staff recommends the Council to adopt Resolution 6534 in support of the Consolidated 911 Dispatch
Center and designate City Administrator Kurt Ulrich to represent the City in formal negotiations with
Ramsey County.
Motion Made: Motion Second:
G. Resolution 6530 Approving a Step/Longevity Increase for Officer Jeremy Hellpap (5/26/05).
Staff recommends the Council to approve Resolution 6530 approving a step/longevity increase for
Officer Jeremy Hellpap.
Motion Made: Motion Second:
H. First Reading of Ordinance 759, Amending Section 4.02 (Filing for Office) of the Mounds
View City Charter. Staff recommends the Council to introduce and accept the first reading of Ordinance 759.
Motion Made: Motion Second:
I. Resolution 6526 Approving the Purchase of Two Replacement Video Decks for the Cable
Department.
Staff recommends the Council to approve Resolution 6526, approving the purchase of two JVC
BRDV3000U Digital Video Decks from B&H for $3,149. The funds used to purchase this equipment
will come from the Capital Equipment fund (210-4350-7030)
Motion Made: Motion Second:
J. Resolution 6527 Approving the purchase and installation of a replacement document camera,
projector and screen for Council Chambers.
Staff recommends the Council to approve Resolution 6527, approving the hiring of DS Productions to
replace the document camera, projector, and screen for the Council Chambers for the amount on
$6443.30.
Motion Made: Motion Second:
K. Resolution 6531 Appointing Mary Tatarek to be Interim Finance Director and Authorizing
Additional Compensation for Working Outside of Job Classification.
Staff recommends the Council to approve Resolution 6531, appointing Mary Tatarek to be Interim
Finance Director and authorizing an addional 10% compensation per the policy established in
Resolution 5626, effective May 25, 2005, until the new Finance Director has been hired.
Motion Made: Motion Second:
Council Agenda Summary
May 23, 2005
Page 4
L. Resolution 6532 Authorizing the Hire of a Replacement Police Officer and Promotion of a
Police Sergeant to fill the Vacancy Created by the Retirement of Sergeant Jerry Johnson.
Staff recommends the Council to approve Resolution 6532, authorizing to hire a Police Officer and
promote a Police Officer to the position of Sergeant.
Motion Made: Motion Second:
M. Resolution 6536 Authorizing Additional Audit Services from MMKR. Staff recommends the Council to Approve Resolution 6536, authorizing additional audit services from
MMKR.
Motion Made: Motion Second:
N. Resolution 6533 Authorizing The Bridges 10th Anniversary of Celebration
Staff recommends the Council to approve Resolution 6533 to celebrate the 10th Anniversary of the
Bridges of Mounds View on June 24, 2005. The celebration will include rolling back prices to the 1995
rate for the day.
Motion Made: Motion Second:
O. Resolution 6543 Resolution Approving a Revised 2004-2005 Police Officer Contract.
Staff recommends the Council to approve Resolution 6543, approving a revised Labor Contract with
Law Enforcement Labor Services, Inc (LELS), Local 204 (Police Officers ) for 2004-2005.
Motion Made: Motion Second:
P. Schedule a Special Meeting with the Charter Commission to discuss Charter Commission
Requirements.
Staff recommends the Council to schedule a special meeting with the Charter Commission on either
Thursday, June 6 or Thursday, July 14 at 6PM. The purpose of this meeting will be to discuss Charter
Commission requirements.
10. APPROVAL OF MINUTES
A. The May 9, 2005, City Council Meeting Minutes will be presented at the next City Council
Meeting on Monday, June 13, 2005.
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works Quarterly Report
2. Police Department Quarterly Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, June 6, 2005 @ 7pm
Next Council Meeting: Monday, June 13, 2005 @7pm
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, May 23, 2005
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE (Led by Members of Girl Scout Troop 530)
3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 6529, Resolution of Appreciation to Sergeant Jerry Johnson
B. Resolution 6535, Resolution of Appreciation to Charlie Hansen, Finance Director
C. Resolution 6528 Approving a donation from William Siercks.
D. Resolution 6542, a Resolution of Appreciation and Recognition of Mounds View Residents
Marlene Kvitrud, Lauren Oman and Sarah Palzer
7. JUST AND CORRECT CLAIMS
8. CONSENT AGENDA
A. Schedule a Public Hearing for 7:05 pm on Monday, June 13, 2005, to Consider Ordinance
759, Amending Section 4.02 (Filing for Office) of the Mounds View City Charter.
B. Resolution 6538 Approving a Contract with CorVel Corporation for Worker’s Compensation
Managed Care Services
C. Resolution 6539, Consideration of Application to Voluntary Investigation and Cleanup
Program (VIC) for City Property known as the Former Sysco Property.
D. Licenses for Approval
9. COUNCIL BUSINESS
A. 7:05 Public Hearing to Consider Resolution 6540, Approving a Comprehensive Land Use
Amendment for The Bridges of Mounds View Golf Course Site
B. 7:10 Public Hearing to Consider Resolution 6541, Accepting and Approving the Final Draft of
the Bridges Office Development Alternative Urban Areawide Review Document
C. 7:15 Public Hearing to Consider a Variance Appeal to Reduce the Front Parking Setback to
Zero Feet at Ace Supply Company Located at 4749 Old Highway 8.
D. Resolution 6537 Approving the Acquisition of Tax Forfeited Property for Purposes of
Stormwater Management.
E. Response to Innovative Images Letter of May 3, 2005
F. Resolution 6534 in support of Consolidation of 911 Dispatch Services in Ramsey County.
G. Resolution 6530 Approving a Step/Longevity Increase for Officer Jeremy Hellpap (5/26/05).
H. First Reading of Ordinance 759, Amending Section 4.02 (Filing for Office) of the Mounds
View City Charter.
I. Resolution 6526 Approving the Purchase of Two Replacement Video Decks for the Cable
Department.
City Council Agenda
May 23, 20056
Page 2
9. COUNCIL BUSINESS (Continued)
J. Resolution 6527 Approving the purchase and installation of a replacement document camera,
projector and screen for Council Chambers.
K. Resolution 6531 Appointing Mary Tatarek to be Interim Finance Director and Authorizing
Additional Compensation for Working Outside of Job Classification.
L. Resolution 6532 Authorizing the Hire of a Replacement Police Officer and Promotion of a
Police Sergeant to fill the Vacancy Created by the Retirement of Sergeant Jerry Johnson.
M. Resolution 6536 Authorizing Additional Audit Services from MMKR.
N. Resolution 6533 Authorizing The Bridges 10th Anniversary of Celebration
O. Resolution 6543 Resolution Approving a Revised 2004-2005 Police Officer Contract.
P. Schedule a Special Meeting with the Charter Commission to discuss Charter Commission
Requirements.
10. APPROVAL OF MINUTES
A. The May 9, 2005, City Council Meeting Minutes will be presented at the next City Council
Meeting on Monday, June 13, 2005.
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works Quarterly Report
2. Police Department Quarterly Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, June 6, 2005 @ 7pm
Next Council Meeting: Monday, June 13, 2005 @7pm
Item 06A
Meeting Date: May 23, 2005
Type of Business: Special
Administrator Review: ______
RESOLUTION NO. 6529
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO SERGEANT JERRY JOHNSON
WHEREAS, Jerry Johnson has served on the Mounds Police
Department since 1974 and is retiring on May 31, 2005; and
WHEREAS, Mr. Johnson has gained the respect and gratitude of
those who have had the privilege of working with him on the Police Department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Mounds View, on behalf of the residents of the City of Mounds View,
expresses its appreciation to Sergeant Jerry Johnson for his 31 years of
dedicated and devoted service on the Mounds View Police Department.
Adopted this 23rd day of May 2005.
ATTEST:
Mayor Rob Marty
Council member Gunn Council member Flaherty
Council member Stigney Council member Thomas
City Administrator Ulrich
Item 06B
Meeting Date: May 23, 2005
Type of Business: Special
Administrator Review: ______
RESOLUTION NO. 6535
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO
CHARLIE HANSEN, FINANCE DIRECTOR
WHEREAS, Charlie Hansen has served the City of Mounds View
as Finance Director since October 1, 2001; and
WHEREAS, Mr. Hansen has gained the respect and gratitude of
the City and those who have had the privilege of working with him.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Mounds View, on behalf of the residents of the City of Mounds View,
expresses its appreciation to Charlie Hansen for his dedicated and devoted
service with the City.
Adopted this 23rd day of May 2005.
ATTEST:
Mayor Rob Marty
Council member Gunn Council member Flaherty
Council member Stigney Council member Thomas
City Administrator Ulrich
Item No. 06C
Meeting Date: May 23, 2005
Type of Business: Council Business
City Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 6528 Accepting a Donation for the
Police Department from William Siercks
Date of Report: May 23, 2005
William Siercks of 2210 Pinewood Drive has indicated he wishes to make a
donation to the City of Mounds View Police Department in the amount of $200 to
be placed into the fund used to purchase protective armor for Mounds View Police
Officers.
The attached Resolution 6528 acknowledges this donation and approves
amending the budget accordingly.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 6528
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING A DONATION FROM WILLIAM SIERCKS
WHEREAS, William Siercks is a resident of Mounds View; and
WHEREAS, William Siercks wishes to make a contribution in the amount of $200
to the City of Mounds View Police Department to be used in the fund for purchasing
protective body armor; and
WHEREAS, the City of Mounds has received a check for $200.00 from William
Siercks.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View gratefully acknowledges the donation of $200.00 from William Siercks and
amends the Police Department Budget accordingly.
Adopted this 23th day of May, 2005.
ATTEST:
Rob Marty, Mayor
(SEAL)
Kurt Ulrich, City Administrator
Item No: 6D
Meeting Date: May 23, 2005
Type of Business: Special
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Resolution 6542, a Resolution of Appreciation and
Recognition of Mounds View Residents Marlene
Kvitrud, Lauren Oman and Sarah Palzer, Members of
Girl Scout Troop 530
Introduction:
Mounds View residents and Girl Scout Troop 530 members Marlene Kvitrud, Lauren Oman
and Sarah Palzer have been awarded the 2005 Girl Scout Gold Award by the Girl Scout
Council of St. Croix Valley.
Discussion:
These three girl scouts have left a lasting impression upon their community by sharing their
talents and enthusiasm for life and their commitment for bringing people together and
exemplify what it means to become involved and do good things. They are positive role
models for children and adults alike. Attached to this report is a letter from Lisa Hiebert
Director of Marketing and Communications for the Girl Scout Council of St. Croix Valley,
along with the list of all 2005 Girl Scout Gold Award recipients.
Recommendation:
Adopt Resolution 6542, a resolution of appreciation and recognition of Girl Scout Troop 530
members and Mounds View residents Marlene Kvitrud, Lauren Oman and Sarah Palzer.
Respectfully submitted,
________________________
James Ericson
Community Development Director
May 12, 2005
Dear Mayor:
What do Supreme Court Justice Sandra Day O’Connor, Olympic Gold Medalist Jackie Joyner-
Kersee, writer Gloria Steinem, journalist Katie Couric, and actress Mary Tyler Moore all have in
common?
All of these women got their start in Girl Scouting. In fact, recent alumnae searches have verified what we’ve
known for over 90 years—whether in business, sports, government, science, education, or the arts, Girl
Scouting launches leaders in all fields.
At this time of year, the Girl Scout Council of St. Croix Valley celebrates the achievements of our own
emerging leaders: the recipients of the Girl Scout Gold Award. Despite the prestige and status of this honor,
we find that members of the media and the general public are often unaware of its existence.
It is my pleasure to inform you that a young woman from your community recently earned her Gold Award,
launching her as a leader in her community. (The enclosed roster provides her name.)
The Girl Scout Gold Award is the highest award in Girl Scouting. It is available to Girl Scouts in grades 9 –
12. To achieve it, girls must complete extensive prerequisite activities in the areas of leadership, skill
development, and career exploration. They must also plan and implement a leadership project involving 50
hours of community service over four months. The reach of a Girl Scout Gold Award project is often far,
touching the lives of people in our own community, and also in places as far away as Mexico.
We hope you will recognize the Girl Scout Gold Award recipient in your community by presenting her with a
plaque, mailing a certificate or personal letter, or mentioning her accomplishments at your next city council
meeting. Some cities have chosen to hang a permanent plaque in city hall to commemorate their Girl Scout
Gold Award recipients. Plaques such as these can be updated on an annual basis.
If you are able to provide some recognition for the Girl Scout Gold Award recipient in your community, please
contact Katy Friesz at 651-251-1218 or kfriesz@girlscoutscv.org. The Girl Scout council will then put you in
touch with the recipient and her family.
Thank you for your consideration.
Sincerely,
Lisa Hiebert
Lisa Hiebert
Director of Marketing and Communications
Enclosure
2005 Girl Scout Gold Award Recipients
Apple Valley Lino Lakes Roseville
Patti Achterling Rebekah Merrill Amelia Anderson
Lauren Mitrenga Audrey Banner
Molly Peterson Little Canada Michelle Johnson
Ashley Tooley Heather Bowman Bernice Prigge-Rodriguez
Kelly Westlund
Arden Hills Mahtomedi
Susan Engberg Katy Ashe St. Croix Falls
Andrea Paulet Melissa Checky Sarah Lund
Bayport Maplewood Saint Paul
Sarah Nelson Chantel Boyer Josephine Johnson
Katherine Elicerio Maureen Monson
Burnsville Jennifer Oie Emma Moreau
Suzanne Palodichuck Zoe Ryan
Sara Seidl
Circle Pines Mounds View Amanda Stoltz
Sara Stupke Marlene Kvitrud
Lauren Oman Shoreview
Eagan Sarah Palzer Lia Bengston
Kaitlin Gudz Rebecca Dahlin
Elena Dorr
Falcon Heights New Brighton Christina Luke
Kimberly Kuhens Jessica Larson Nicole Piechowski
Braena Sykes Kathryn Plasek
Farmington Becky Rowe
Diane Nitti Brianna Schmidt
Jennifer Shaw
Frederic North Branch Jaimie Stomberg
Allie Delosier Kelly Thompson Millicent Walsh
Kendra Letch Jessica Wilson
Savanna Pearson
North Oaks Stillwater
Hudson Kathryn Fifield Kari Haugrud
Cassondra Kelley Ashlen Matzdorf Rea Kadera
Melissa Murphy
Hugo North Saint Paul Megan Ziemek
Aichon Yang Diane Pottratz
Amay Yang Vadnais Heights
Marie Zettel
Inver Grove Heights Rosemount
Stephanie Erlandson Jill Fagerstrom White Bear Lake
Carly Hurley Melinda Kernik
Lake Elmo Cassandra Millen
Briana Branham Lizabeth Mothershead Woodbury
Tegan Rolek Kelly Stone
Melanie Tubbs Jenna Vik
Stacey Wolfe
RESOLUTION NO. 6542
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION AND RECOGNITION OF MOUNDS VIEW RESIDENTS
MARLENE KVITRUD, LAUREN OMAN AND SARAH PALZER,
MEMBERS OF GIRL SCOUT TROOP 530
WHEREAS, Mounds View residents Marlene Kvitrud, Lauren Oman and Sarah Palzer are
members of Girl Scout Troop 530; and,
WHEREAS, these three individuals, along with other members of Troop 530, helped to
enrich the lives of the residents of a shelter for battered women and their children by donating their
time and resources, assisted in making fleece blankets, hats, and scarves, and with monetary
donations, purchased clothing and other essential items for shelter residents; and,
WHEREAS, in recognition of their work, these three community members have been named
recipients of the 2005 Girl Scout Gold Award by the Girl Scout Council of St. Croix Valley; and,
WHEREAS, the Girl Scout Gold Award is the highest award in Girl Scouting and to achieve
it, girls must complete extensive prerequisite activities in the areas of leadership, skill development,
and career exploration.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View on
behalf of all residents of Mounds View, expresses its appreciation to Marlene Kvitrud, Lauren Oman
and Sarah Palzer for their hard work, devotion and dedication of service.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the City Council of the City of
Mounds View does hereby recognize these three individuals for their accomplishments which led to
their being awarded the 2005 Girl Scout Gold Award.
Adopted this 23rd day of May, 2005.
ATTEST:
Mayor Rob Marty
Councilmember Thomas Councilmember Stigney
Councilmember Gunn Councilmember Flaherty
City Administrator Ulrich
(SEAL)
Item No: 8C
Meeting Date: May 23, 2005
Type of Business: Consent
Administrator Review : ______
City of Mounds View Staff Report
To: Mounds View City Council
From: Kristin Prososki, Planning Associate
Item Title/Subject: Resolution 6539, Consideration of Application to Voluntary
Investigation and Cleanup Program (VIC) for City Property
Known as the Former Sysco Property
Introduction:
The City has been negotiating a potential sale of the Bridges of Mounds View Golf Course
with Medtronic, Inc. As part of the assessment of the site, Medtronic hired Conestoga-
Rovers and Associates (CRA) to conduct a Phase I and II environmental assessment. After
meeting with the Minnesota Pollution Control Agency (MPCA) to discuss the findings of the
environmental assessment, it was determined that the City had the option of making an
application to the Voluntary Investigation and Cleanup Program (VIC) to request a “No
Action” determination letter for the former Sysco property.
Discussion:
During the environmental assessment, CRA found debris, such as pieces of concrete, bricks
and tires, located in a test pit on the former Sysco property. CRA also found slightly elevated
levels of arsenic and pentachlorophenol (PCP) on the golf course property. A meeting was
held with the MPCA, CRA, Medtronic and City Staff to discuss the findings of the
environmental assessment. During the meeting, the MPCA Staff stated that it is a, “pretty
clean site that you can develop” and recommended that Medtronic, as the potential
developer, apply to the VIC program for a “No Association” determination letter for the golf
course property and that the City apply for a “No Action” determination letter for the former
Sysco property.
The VIC program is completely voluntary and offers cities and developers technical
assistance with environmental issues related to redevelopment. According to the MPCA
website, “persons who are not otherwise responsible for a contamination problem may be
eligible for future liability protection when they voluntarily undertake an investigation and, if
necessary, cleanup action approved by the MPCA through the VIC Program”. Basically, this
means that if cities and developers were not originally responsible for the actions that led to
the contamination, they can be given protection from being held liable for the problem.
Medtronic did apply for and receive a “No Association” letter for the golf course property.
The City can apply for a “No Action” letter for the former Sysco property. As stated on the
MPCA website, “ A No Action letter states that based on the review of the submitted
documents…the MPCA Commissioner will refrain from taking specific administrative or
enforcement action”.
There is a cost associated with the program. The MPCA charges $150.00 per hour for the
staff time spent on each project. Bob Lindall, from Kennedy and Graven, spoke with Patrice
Jensen, MPCA staff member, who stated that the range of hours incurred by the MPCA for a
review is 11.5 hours to 114 hours, with an average of 50 hours spent on a review. If the City
were to apply to the VIC program and the review took 50 hours of MPCA Staff time, the cost
to the City would be $7,500.00. MPCA has said that the same staff that worked on
Medtronic’s submittal would work on the City’s submittal and being that the same
environmental studies would be used, it should help to reduce the number of hours spent on
the review.
Should the Council decide to make application to the VIC program, the City would be
responsible for the cost incurred and follow-up on any MPCA requirements. Based on
comments from MPCA staff, it appears that MPCA will not make the City remove the debris,
although there is no guarantee. One MPCA staff member did comment that they might
require that the City place a restriction on the deed for the former Sysco property relating to
the debris that was found. If required, the deed restriction would not preclude development,
but may put in place conditions for any future development.
Recommendation:
A No Association letter would provide closure to the City and would make known the
enforcement intentions of the MPCA. Should the City choose not to proceed with the VIC
program, any future enforcement would be unknown. Being that the environmental
assessment has already been completed and the information is current, it may be a good
time to complete a No Action request, which would provide assurance to the City that future
action will not be required.
Respectfully submitted,
Kristin Prososki
Planning Associate
Attachments:
1. “Introduction to the VIC Program” (as provided on MPCA website)
2. Resolution 6539
RESOLUTION NO. 6539
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING APPLICTION TO THE MINNESOTA POLLUTION
CONTROL AGENCY VOLUNTARY INVESTIGATION AND CLEANUP PROGRAM TO
REQUEST A NO ACTION LETTER FOR CITY PROPERTY KNOWN AS THE FORMER
SYSCO PROPERTY;
WHEREAS, Conestoga-Rovers and Associates (CRA), a consultant for
Medtronic, Inc., has conducted an environmental assessment of the City property
known as the Bridges of Mounds View and the former Sysco property; and,
WHEREAS, CRA found debris, including concrete, bricks and tires, buried on the
former Sysco property; and,
WHEREAS, the City can request a No Action letter from the Minnesota Pollution
Control Agency (MPCA) Voluntary Investigation and Cleanup Program (VIC), which would
provide assurance that the City will not be responsible for future cleanup requirements.
NOW, THEREFORE, BE IT FURTHER RESOLVED, the Mounds View City Council
authorizes Staff to apply for a No Action letter from the Minnesota Pollution Control Agency
Voluntary Investigation and Cleanup Program.
Adopted this 23rd day of May, 2005.
__________________________________________
Rob Marty, Mayor
ATTEST:
__________________________________________
Kurt Ulrich, City Clerk/Administrator
(SEAL)
Item No: 08D
Meeting Date: May 23, 2005
Type of Business: CA
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2005. All applicants have submitted appropriate fees and proof of
insurance. Those companies that are “new” include applicants that have never been licensed
with the City or they may have been licensed with the City in the past, but were not licensed in
2004. Those companies renewing their license were licensed, at a minimum, in the year 2004.
The type of license they are applying for follows the company name.
Advance Construction Company General (Commercial) New
Air Conditioning Associates, Inc. HVAC Renewal
Chuba Home Improvement, Inc. General (Commercial) New
Ramsey Heating & Cooling, Inc. HVAC New
Staff Recommendation: Approve license applications as requested.
Item No: 9A
Meeting Date: May 23, 2005
Type of Business: PH & CB
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Public Hearing and Consideration of Resolution 6540, a
Resolution Approving a Comprehensive Plan Future Land Use
Map Amendment Associated with the Bridges Golf Course
Introduction:
Since early 2004, the City of Mounds View has been actively exploring redevelopment
options associated with the Bridges Golf Course site located north of Trunk Highway 10 in
the northeast corner of the City. Presently operated as a municipal golf course, the City
Council has been considering other options as a means to enhance and improve revenues
and tax base. The Future Land Use Map currently identifies the Bridges site as both Passive
Open Space (OSP) and Outdoor Sport Recreation (SRO), designations consistent with the
present use. In 2003, the City rezoned the golf course to I-1, Light Industrial, in recognition
of the surrounding land uses as well as potential redevelopment opportunities.
The City Council authorized a rezoning of the Bridges site in October of 2003 from Public
Facilities (PF) to Industrial (I-1). Minnesota Statutes requires that the zoning of a property
not be inconsistent with the City’s Comprehensive Plan, so it became necessary to amend
the Comprehensive Plan to reflect the anticipated future land use of the site, which was
determined to be an Office (OFC) designation.
Discussion:
On September 13, 2004, the Economic Development Authority (EDA) of the City of Mounds
View authorized the preparation of an Alternative Urban Areawide Review (AUAR) that would
assess the maximum development potential of the Bridges site assuming an office or light
industrial land use and the impacts of such a development. To achieve consistency with the
zoning of the site and in recognition of the work being undertaken relative to the AUAR, the
City Council will need to approve an amendment to the Comprehensive Plan specific to the
anticipated future land use of the golf course site, from SRO and OSP to Office—OFC.
The Planning Commission reviewed the proposed amendment on January 19, 2005. The
Commission examined a variety of land use designations potentially consistent with an
Industrially zoned property and considered the ramifications of a mixed-use, planned unit
development designation. Ultimately, the Commission came to a consensus on the OFC
designation as being the most closely associated with the intended future use of the site. On
February 2, 2005, the Commission adopted Resolution 783-05 which recommended a future
land use amendment from SRO and OSP to OFC. The Planning Commission’s resolution
was sent to the Metropolitan Council along with a detailed Comp Plan Amendment
application which was authorized by the Council and prepared by RLK-Kuusisto, LTD.
Comp Plan Amendment Report
May 23, 2005
Page 2
The internal process of preparing and approving a comp plan future land use amendment is
fairly straightforward—at the direction of the Council, the Planning Commission held a public
hearing and considered the existing and potential designations for the site, forwarding their
recommendation back to the City Council for final approval. The City Council opted to
forward the amendment directly on to the Met Council PRIOR to Council approval to expedite
Met Council review and approval.
RLK prepared the Met Council amendment application and helped staff to address Met
Council concerns regarding the proposed change. At its April 27, 2005 meeting, the Met
Council reviewed the City’s Comprehensive Plan Amendment proposing to change the land
use designation of the golf course from OSP and SRO to OFC. The Met Council found that
the amendment conformed to the regional system plans for aviation, recreation open space,
transportation and water resources management; was consistent with the 2030 Regional
Development Framework and compatible with the plans of adjacent jurisdictions.
Recommendation:
Hold the public hearing and consider Resolution 6540 approving the future land use map
amendment of the golf course from OSP and SRO to OFC. If the amendment is approved
and after redevelopment has commenced, Comp Plan text amendments would be necessary
to remove references to a city golf course, adjust acreage totals and amend other maps or
exhibits. Staff will seek a cost estimate from RLK as to how much time would be needed to
make the Comp Plan internally consistent with the new land use designation. (Refer to
Attachment “A” for a list of pages within the Comp Plan that will likely need to be revised as a
result of the amendment and redevelopment.)
________________________
James Ericson
Community Development Director
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 783-05
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A COMPREHENSIVE PLAN
AMENDMENT FROM OUTDOOR SPORT RECREATION (SRO) AND PASSIVE OPEN
SPACE (OSP) TO OFFICE (OFC) FOR THE BRIDGES REDEVELOPMENT SITE;
SPECIAL PLANNING CASE SP-134-05
WHEREAS, the Mounds View City Council has directed staff to explore potential
redevelopment options relating to the Bridges of Mounds View Golf Course site as
identified in the map attached as Exhibit 1, and;
WHEREAS, the Mounds View City Council has become aware of significant interest
in the Bridges site for a potential corporate office campus redevelopment; and,
WHEREAS, the Mounds View City Council has authorized the preparation of an
Alternative Urban Areawide Review (AUAR) to assess the maximum development potential
of the Bridges site assuming a corporate office land use; and,
WHEREAS, to resolve an inconsistency between the zoning and future land use of
the site, the Mounds View City Council has authorized the preparation of a Comprehensive
Plan Future Land Use Map amendment; and,
WHEREAS, the Mounds View Planning Commission reviewed the proposed
amendment on January 19, 2005 and held a duly noticed public hearing on the amendment
February 2, 2005.
NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning Commission
does hereby make the following findings of fact relating to the Comprehensive Plan Future
Land Use Map for the Bridges Redevelopment site:
1. The Bridges site is situated north of Trunk Highway 10, west of Interstate 35W
and south of County Road J and 82nd Street NE
2. The Bridges site, as identified in Exhibit 1, is currently designated as Passive
Open Space and Outdoor Sport Recreation.
3. The Bridges Site is currently zoned I-1, Light Industrial, as a result of action
taken by the City in 2003.
4. The Bridges site is bordered by industrially-zoned and utilized lands within and
outside of the city.
Resolution 783-05
Page 2
5. The Bridges site should reflect a future land use designation that is both
consistent with the approved zoning and indicative of the anticipated
redevelopment as a corporate office campus.
6. There exists a relative scarcity (less than 1%) of land in the City designated as
“Office”.
NOW, THEREFORE, BE IT FURTHER RESOLVED, based on the above findings of
fact, the Mounds View Planning Commission does hereby conclude that the Bridges site
should bear the future land use designation of “OFFICE” and recommends approval of such
an amendment effectuating said change.
BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs
Staff to forward this Resolution to the City Council prior to approval of the minutes.
Adopted this 2nd day of February, 2005.
Gary Stevenson, Chairperson
ATTEST:
James Ericson
Community Development Director
(SEAL)
\\trout\commdev\special planning cases\sp-134-05 (comp plan amendment)\resolution 783-05.doc
Exhibit 1.
Bridges Site – Comprehensive Plan Future Land Use Map
Bridges Redevelopment
Site
Attachment A.
The following list represents pages of the Comprehensive Plan that will likely need
amendment or clarification upon adoption of the future land use amendment and once
development has been commenced:
Comp Plan Pages for future update:
32 - Figure 6 - Future Land Use Map
33 - Figure 7 - Existing and Future Land Use Comparison
37 - Future Land Use
39 - Land Uses Map Changes
62 - Parks and Open Space
64 - Table 19 Community Facilities (71.4 acres SRO being changed to 71.4 Office)
66 - Figure 10 - Community Facilities Map
68 - Figure 12 - Sanitary Sewer System
82 - Trails
83 - Figure 16 - 1997 MSAS and Projected 2020 Traffic Volumes
107 - CRP (top of page)
114 - Appendix B: Proposed Land Use Designation Changes
RESOLUTION NO. 6540
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT FROM
OUTDOOR SPORT RECREATION (SRO) AND PASSIVE OPEN SPACE (OSP) TO
OFFICE (OFC) FOR THE BRIDGES REDEVELOPMENT SITE;
SPECIAL PLANNING CASE SP-134-05
WHEREAS, the Mounds View City Council has directed staff to explore potential
redevelopment options relating to the Bridges of Mounds View Golf Course site as
identified in the map attached as Exhibit 1, and;
WHEREAS, the Mounds View City Council has become aware of significant interest
in the Bridges site for a potential corporate office campus redevelopment; and,
WHEREAS, the Mounds View City Council has authorized the preparation of an
Alternative Urban Areawide Review (AUAR) to assess the maximum development potential
of the Bridges site assuming a corporate office land use; and,
WHEREAS, to resolve an inconsistency between the zoning and future land use of
the site, the Mounds View City Council has authorized the preparation of a Comprehensive
Plan Future Land Use Map amendment; and,
WHEREAS, the Mounds View Planning Commission reviewed the proposed
amendment on January 19, 2005 and held a duly noticed public hearing on the amendment
February 2, 2005.
WHEREAS, the Mounds View Planning Commission adopted Resolution 783-05 on
February 2, 2005 which recommended approval of the Comprehensive Plan amendment;
and,
WHEREAS, on April 27, 2005, the Metropolitan Council approved the City’s request
for a Comprehensive Plan amendment that would change the future land use designation
of the golf course from OSP and SRO to OFC.
NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council makes the
following findings of fact relating to the Comprehensive Plan Future Land Use Map for the
Bridges Redevelopment site:
Resolution 6540
Page 2
1. The Bridges site is situated north of Trunk Highway 10, west of Interstate 35W
and south of County Road J and 82nd Street NE
2. The Bridges site, as identified in Exhibit 1, is currently designated as Passive
Open Space and Outdoor Sport Recreation.
3. The Bridges Site is currently zoned I-1, Light Industrial, as a result of action
taken by the City in 2003.
4. The Bridges site is bordered by industrially-zoned and utilized lands within and
outside of the city.
5. The Bridges site should reflect a future land use designation that is both
consistent with the approved zoning and indicative of the anticipated
redevelopment as a corporate office campus.
6. There exists a relative scarcity (less than 1%) of land in the City designated as
“Office”.
NOW, THEREFORE, BE IT FURTHER RESOLVED, based on the above findings of
fact, the Mounds View City Council does hereby authorize and approve the amendment to
the Future Land Use Map of the Comprehensive Plan that would change the future land
use designation of the Bridges Golf Course as identified in Exhibit 1 to “OFFICE.”
Adopted this 23rd day of May, 2005.
Rob Marty, Mayor
ATTEST:
Kurt Ulrich
City Clerk / Administrator
(SEAL)
Exhibit 1.
Bridges Site – Comprehensive Plan Future Land Use Map
Bridges Redevelopment
Site
Item No: 9B
Meeting Date: May 23, 2005
Type of Business: PH & CB
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Public Hearing and Consideration of Resolution 6541, a
Resolution Accepting and Approving the Bridges
Redevelopment Alternative Urban Areawide Review (AUAR)
Final Document
Introduction:
Since early 2004, the City of Mounds View has been actively exploring redevelopment
options associated with the Bridges Golf Course site located north of Trunk Highway 10 in
the northeast corner of the City. Presently operated as a municipal golf course, the City
Council has been considering other options as a means to enhance and improve revenues
and tax base. In 2003, the City rezoned the golf course to I-1, Light Industrial, in recognition
of the surrounding land uses as well as potential redevelopment opportunities.
Discussion:
On September 13, 2004, the Economic Development Authority (EDA) of the City of Mounds
View authorized the preparation of an Alternative Urban Areawide Review (AUAR) that would
assess the maximum development potential of the Bridges Golf Course site assuming an
office or light industrial land use and the impacts of such a development.
Attached to this staff report is the AUAR Executive Summary and a complete copy of the
AUAR document. The primary issue of concern that was identified in the AUAR is the impact
to the transportation system. Already at or exceeding capacity, the transportation system
was carefully analyzed by the consultant with the assistance of numerous outside agency
stakeholders which included representatives from the following:
• The City of Blaine
• The City of Mounds View
• The City of Shoreview
• Anoka County
• Ramsey County
• Metropolitan Council
• MN Dept of Transportation
Working together with these stakeholders, a comprehensive transportation improvement plan
was created that would mitigate all identified traffic impacts caused by maximum
development on the Bridges site as well as to resolve existing system deficiencies. Only
three agencies submitted comments in response to the second public comment period—
Anoka County, MnDOT and the DNR. The final draft of the AUAR includes these comments
as well as the appropriate responses.
AUAR Acceptance Report
May 23, 2005
Page 2
Recommendation:
Hold the public hearing and consider Resolution 6541 accepting and approving the Bridges
Redevelopment Site Alternative Urban Areawide Review. Acceptance of the AUAR does not
obligate the City to move forward with a redevelopment of the golf course.
________________________
James Ericson
Community Development Director
Attachments:
1. Alternative Urban Areawide Review (AUAR) Executive Summary
2. Resolution 6541
EXECUTIVE SUMMARY – DRAFT
Alternative Urban Areawide Review (AUAR)
For the Bridges Office Development
Mounds View, Minnesota
May 19, 2005
In the fall of 2004, the City of Mounds View City Council authorized preparation of an
Alternative Urban Areawide Review (AUAR) for the Bridges Office Development, an 118-
acre corporate campus office development located at the northwest quadrant of Interstate
35W and Trunk Highway 10. The following summary details the development of the
AUAR, associated analysis of potential environmental impacts and approval process:
• Based on a concept site plan, site engineering and traffic analysis was completed in
the fall of 2004 in order to identify potential environmental impacts of a typical office
campus development in the AUAR study area.
• The AUAR document was published on November 19, 2004, and distributed to the
required agencies, initiating the 30-day public comment period.
• Comments were provided through December 22, 2004; a total of eleven comment
letters from ten agencies were received.
• In their comments, the Department of Natural Resources, a state agency, identified
an issue with the AUAR being inconsistent with the current Comprehensive Plan. At
the time, a Comprehensive Plan Amendment was in the process of being initiated by
the City of Mounds View; over the winter period, the stakeholders met frequently to
resolve the traffic and transportation issues expeditiously in order to file the
Comprehensive Plan Amendment application and obtain approval prior to AUAR
approval.
• The application for a Comprehensive Plan Amendment was filed with the
Metropolitan Council on February 3, 2005.
• Based on a request for additional traffic analysis by the Metropolitan Council,
another traffic engineer was brought into the project, who confirmed the original
traffic analysis recommendations of the AUAR document with a specific end user in
mind.
• The additional analysis was subsequently provided to the Metropolitan Council, and
the Comprehensive Plan Amendment was approved at the Metropolitan Council
meeting on April 27, 2005.
• An Amendment to the AUAR was prepared, including a Mitigation Plan and
response to the comments received in December, 2004. The Amendment was
distributed to the reviewing agencies for the second public comment period on April
26, 2005. Comments were received through May 17, 2005. A total of three
comment letters were received from the agencies. No objections to the AUAR and
Amendment (Mitigation Plan) were received.
• A response to the comment letters received in the second public comment period
was prepared and distributed on May 19, 2005.
RLK recommends that the City Council approve and accept the Alternative Urban Areawide
Review dated November 17, 2004, and Amendment (with Mitigation Plan) dated April 22,
2005, for the Bridges Office Development and provide a negative declaration on the need
for an Environmental Impact Statement at the May 23, 2005 meeting, subsequent to the
approval of the Comprehensive Plan Amendment for the project area.
RLK - Kuusisto, LTD
May 19, 2005 DRAFT
Via email (aaron.backman@ci.mounds-view.mn.us)
Mr. Aaron Backman
Economic Development Director
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1429
Re: Response to Comments Regarding Amendment to AUAR
Second Comment Period
Bridges Office Development - Mounds View, MN
RLK-Kuusisto, Ltd. Project No. 2004-703-M
Dear Mr. Backman:
As of the end of the second comment period for the City of Mounds View Alternative Urban
Areawide Review (AUAR) and Mitigation Plan for the Bridges Office Development, RLK-
Kuusisto, Ltd. has received three formal comments on the Amendment to the AUAR, which
was distributed on April 26, 2005. Comments were received through May 17, 2005. The
following responses are intended to answer the questions raised, as well as provide the
City Staff with a final report of the comments generated. Comments are provided in
italicized text.
Comments have been received from the following agencies/individuals:
1. Minnesota Department of Transportation
• Letter from Mary E. Jackson dated May 16, 2005
• Amendment to original December 20, 2004 letter dated December 22,
2004 (copy of letter from first comment period provided as an attachment
to this document per MnDOT request)
2. Anoka County
• Letter from Kate Garwood dated May 17, 2005
3. Minnesota Department of Natural Resources
• Letter from Thomas W. Balcom dated May 17, 2005
Copies of the above-described documents are attached to this letter.
RLK Letter
May 19, 2005
Page 2
Minnesota Department of Transportation
Letter from Mary E. Jackson, Transportation Planner, dated May 16, 2005:
Traffic
Comment:
The general growth for this area is more than the freeway system can handle. Mn/DOT has
been working with the cities and counties involved determining future interchange
improvements needed for the County Road J and Lake Drive area, but even if funding is
obtained to reconstruct the interchange, the intersections may operate poorly if the freeway
is congested. It is recommended that the cities and counties develop options to improve
their roadway networks to provide mobility. For questions on all the above points, please
contact Nicole Rosen, Mn/DOT Metro District North Area Traffic Support Engineer, at (651)
634-2145.
Response:
Comment noted. As individual projects progress through the design development
stages of approval, local transportation requirements will be identified and addressed.
Comment:
On page 7, in the third paragraph, the second and third sentences are incorrect. The new
interchange at Lake Drive/County Road J on I-35W is indeed needed because of the
additional traffic volumes used resulting from the Bridges Office Development/ Medtronic
campus and other surrounding developments. There is no current access to the north at
County Road J and I-35W traffic. The next interchange to the north at I-35W and 95th
Avenue cannot handle the volumes that will be coming to this area. The traffic modeling
forecast shows that traffic is expected to back up 900 feet from the 95th Avenue
southbound exit ramp. This backup is due to the inadequate left turn on 95th Avenue for
motorists to go southbound on the West Service Road. Full movements are not allowed at
the West Service Road and 95th Avenue. On the previous page (page 6 of 37, fourth
bullet), the 2011 improvements call for a median to be placed on the West Service Road to
prevent southbound left-turn movements. Thus, motorists traveling southbound on the
Service Road will no longer be able to access southbound I-35W at County Road J (based
on the Medtronic Campus/Bridges Office Development Improvements). This diverts
motorists up to 95th and I-35W. If you have any questions about the above issues, please
contact Beth Neuendorf, Mn/DOT Metro District North Area Engineer, at 651-582-1579.
Response:
Comment noted. The preparer apologizes for the confusion. The intent of the comment
was to state that as conveyed to the stakeholders by SEH, MnDOT’s consultant, on April
21, 2005, with or without this change in land use, a new interchange should be provided at
Lake Street/ CR J.
RLK Letter
May 19, 2005
Page 3
Right-of-Way
Comment:
Mn/DOT is working on the property rights, transfer, appraisal, and other items. If you
have any questions about these, please contact Keith McMurray, Mn/DOT Metro District
Right of Way Office, at 651-582-1635.
Response:
Comment noted.
Design
Comment:
It should also be noted that there is a high likelihood of a future need for major expansions
of TH 10 and Interstate Highway 35W in this vicinity. Developments such as The Bridges
will only increase the need for expansion. In view of that likelihood, the proposed location
of buildings within the development immediately adjacent to the TH 10 north right of way
line would preclude or severely hamper future expansion of the TH 10/I-35W system
interchange. To provide maximum flexibility for a future footprint for an expanded TH 10/I-
35W system interchange, we encourage the developer to consider placing any buildings
much further north in the development. Land uses in the portion of the development
adjacent to the TH 10-I-35W system interchange that will be more compatible with the need
for future highway expansion in this area include green space, surface parking, or ponding.
For more information on these points, please contact Richard Scarrow, Mn/DOT Metro
District Design, at 651-582-1333.
Response:
Comment noted. Please see highlights of the original response to this comment from
the first comment period reiterated below:
“The request to consider building placement further to the north is noted. The site plans
included in the AUAR are schematic in nature, and were prepared in order to identify the
massing and relative size of the “built” environment and associated potential environmental
impacts. The final site development plans will ultimately be the responsibility of the
developer. The site plan development will be in accordance with the current highway
setback requirements for buildings…The City of Mounds View will review the site plan with
consideration for the future improvements and expansion of TH 10.”
Permits
Comment:
Any use of or work within or affecting Mn/DOT right of way requires a permit. Permit forms
are available from Mn/DOT’s utility website at www.dot.state.mn.us/tecsup/utility. Please
direct any questions regarding permit requirements to Keith Van Wagner (651-582-1443),
or Buck Craig (651-582-1447) of Mn/DOT’s Metro Permits Section.
Response:
Comment noted.
RLK Letter
May 19, 2005
Page 4
Other
Comment:
Page 7, Future Transit: in the first paragraph, first sentence, please provide the location of
each transit station and the total number to be built, along TH 10 in Anoka County.
Response:
The AUAR document has identified possible options that will depend upon the actual end
user(s) for the AUAR study area. In the future after the end users are confirmed and needs
are clarified, the City of Mounds View will work with the local and regional transit authorities
and other affected agencies to develop a detailed plan with specific locations of transit
stations and other transit facilities.
Comment:
Page 8, Pedestrian/Trail Access: Mn/DOT is not constructing a new trail along the south
side of County Road J with the 2007/2011 roadway improvement project.
Response:
Comment noted. Other stakeholders are currently planning to provide connectivity to the
regional trail.
Comment:
Please include Mn/DOT’s December 22nd Amendment Letter in the Attachments section. If
you have any questions about the above points, please contact Beth Neuendorf, Mn/DOT
Metro District North Area Engineer, at: 651-582-1579.
Please address all future correspondence for development activity such as plats and site
plans to:
Development Review Coordinator
Mn/DOT – Metro Division
1500 West County Road B-2
Roseville, Minnesota 55113
Mn/DOT document submittal guidelines require three (3) complete copies of plats and two
(2) copies of other review documents including site plans. Failure to provide three (3)
copies of a plat and/or two (2) copies of other review documents will make a submittal
incomplete and delay Mn/DOT’s review and response to development proposals. We
appreciate your anticipated cooperation in providing the necessary number of copies, as
this will prevent us from having to delay and/or return incomplete submittals.
Feel free to contact me at 651-582-1724 or Tod Sherman at 651-582-1548 if you have any
questions.
Response:
Comment noted. A copy of the December 22, 2005 comment letter from MnDOT is
included with the attachments to this response letter.
RLK Letter
May 19, 2005
Page 5
Anoka County
Letter from Kate Garwood, Multimodal Transportation Mgr, dated May 17, 2005:
The County is aware that some of the following items of concern are not directly caused by
the subject development; however, this development, and its current and future neighbors,
will be impacted by some of these concerns. By raising these issues, it is our intention that
potential negative impacts be acknowledged and “on the record” for the future for all parties
to address in their mutual best interests.
Comment:
As a fine point, TDM strategies are handled not only by the local transit agencies, but by
regional transit and TDM agencies, as well. While the language is not limiting as stated on
page 7, the parties involved should not be surprised to be involved with these other groups.
They will also provide resources to address the problem. Some of the resources may
include carpooling, vanpooling, bicycling, connections between this and other Medtronic
facilities, access to the Northstar Commuter Rail, etc.
The TDM plan for commuters should be coordinated with the TDM plan in place for trucks
mentioned on page 21. This may only require a courtesy coordination, but it should be
addressed nonetheless.
Response:
Comment Noted.
Comment:
We continue to be concerned about future developments and the impacts on this road
system, even after the proposed improvements are completed. These include the
Northeast area of Blaine, the Preserve at Rice Creek, the in-progress AUAR for NE Lino
Lakes, and the Anoka-Blaine Airport. All o f these developments have a direct access to I-
35W. In addition, our municipal neighbors to the south have development plans at the
TCAAP site in Arden Hills, the NW Quadrant in New Brighton, and the University property
in Shoreview. These developments are, and will be, of impact to the road system.
While approved projects may not have been included in the documentation provided for
review of this AUAR, as alluded to on pages 26 and 27, the fact that these projects are in
initial planning phases cannot be ignored. We would suggest that future failures of capacity
on I-35W will, indeed, affect the study area intersections, as occurs today when there are
incidents on the freeway. Parties and agencies involved in this corridor should continue to
monitor these situations and make plans to address this growing congestion.
Response:
Comment noted.
Comment:
Exhibit 14, Proposed Transportation Exhibit prepared by Anoka County, is out of date.
Documents prepared by Mn/DOT have the appropriate updates and should be substituted
for this exhibit.
Response:
Comment noted. A copy of the MnDOT exhibit will be included with this letter.
RLK Letter
May 19, 2005
Page 6
Comment:
At the risk of being redundant, it is important to restate the closing statement of our original
review letter. This is an important development for Mounds View and the surrounding area
and it will provide a tremendous asset to the overall community. That being said, we hope
that Mounds View will work very closely with the County to address the significant
transportation issues raised. Working together with the City and the other transportation
partners involved in this project area will make for a better transportation system in the long
run.
Response:
Comment noted.
Minnesota Department of Natural Resources
Letter from Matt Langan, Environmental Review Unit - Division of Ecological
Services, dated May 17, 2005:
DNR has determined that the document adequately responds to our comments submitted
on the Draft AUAR (December 22, 2005).
Comment:
The DNR is concerned, however, with the potential impacts to wetlands and rate species
related to the highway reconstruction necessitated by the proposed project. Before
highway reconstruction work begins, DNR will need to be consulted to identify and
avoid/minimize any impacts to wetlands and rate species.
Response:
Comment noted and forwarded to MnDOT as part of this correspondence.
Comment:
The document identifies the need for a botanical survey prior to project construction. DNR
understands this work will be completed in the summer of 2005. Once the botanical survey
is completed, a copy should be mailed to Sarah Hoffmann, Natural Heritage Program, 500
Lafayette Rd. St. Paul, MN 55155-4025.
Response:
Comment noted.
It is RLK’s understanding that the City of Mounds View will forward this letter to the
appropriate reviewing/commenting agencies and individuals as required and as indicated
on the AUAR distribution list. RLK-Kuusisto, Ltd. recomments that the staff forward the
Alternative Urban Areawide Review (AUAR) dated November 17, 2004, and Amendment
(with Mitigation Plan) dated April 22, 2005, for the Bridges Office Development to the City
Council for approval and negative declaration on the need for an Environmental Impact
Statement at the May 23, 2005 meeting, subsequent to the approval of the Comprehensive
Plan Amendment for the project area. Please contact our office with any questions you
may have or if additional information is required.
RLK Letter
May 19, 2005
Page 7
Sincerely,
RLK-Kuusisto, Ltd.
Michele Jackson Caron, PE John Dietrich, ASLA
Senior Professional Engineer Principal Landscape Architect
Attachments:
Written Comment Letters:
Minnesota Department of Transportation
- Letter from Mary E. Jackson dated May 16, 2005
- Amendment to original December 20, 2004 letter dated December 22, 2004
(copy of letter from first comment period provided as an attachment to this
document per MnDOT request)
Anoka County
- Letter from Kate Garwood dated May 17, 2005
• Minnesota Department of Natural Resources
i.Letter from Matt Langan dated May 17, 2005
MnDOT Exhibit of Transportation System
Cc: Vernon Swing, RLK-Kuusisto, Ltd.
Chris Carda, RLK-Kuusisto, Ltd.
G:\City of Mounds View\2004-703-M\_Correspondence\AUAR Response to
Comments\Ltr to Backman-2nd Resp to comments 05-19-05.doc
RESOLUTION NO. 6541
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING AND APPROVING THE BRIDGES REDEVELOPMENT
SITE ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR);
SPECIAL PLANNING CASE SP-137-05
WHEREAS, the Mounds View City Council has directed staff to explore potential
redevelopment options relating to the Bridges of Mounds View Golf Course site as
identified in the map attached as Exhibit 1, and;
WHEREAS, the Mounds View City Council has become aware of significant interest
in the Bridges site for a potential corporate office campus redevelopment; and,
WHEREAS, the Mounds View Economic Development Authority (EDA) authorized
the preparation of an Alternative Urban Areawide Review (AUAR) to assess the maximum
development potential of the Bridges site assuming a corporate office land use; and,
WHEREAS, the EDA selected the consulting firm RLK-Kuusisto, LTD (RLK) to
coordinate and prepare the AUAR doscument; and,
WHEREAS, the City and RLK followed all statutory guidelines and requirements
regarding the preparation and publication of the AUAR; and,
WHEREAS, the AUAR dated November 17, 2004 and the AUAR Amendment and
Mitigation Plan dated April 22, 2005 are complete.
NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council accepts and
approves the Bridges Redevelopment Site Alternative Urban Areawide Review (AUAR) and
Mitigation Plan and makes a negative declaration on the need for an Environmental Impact
Statement (EIS).
Adopted this 23rd day of May, 2005.
Rob Marty, Mayor
ATTEST:
Kurt Ulrich
City Clerk / Administrator
(SEAL)
Exhibit 1.
Bridges Redevelopment Site AUAR Map
Bridges Redevelopment
Site
Item No: 9C
Meeting Date: May 23, 2005
Type of Business: PH and CB
Administrator Review : ______
City of Mounds View Staff Report
To: Mounds View City Council
From: Kristin Prososki, Planning Associate
Item Title/Subject: Public Hearing and Consideration of a Request for a
Variance to Reduce the Front Parking Setback to Zero
Feet at Ace Supply Company Located at 4749 Old
Highway 8; Planning Case VR2005-003
Introduction:
The applicant, Bruce Hasselbring, representing Ace Supply Company, is proposing to
expand the parking area at the Ace Supply Company building located at 4749 Old Highway
8. The applicant is requesting to construct the parking lot up to the front property line, with
no setback from the Old Highway 8 right-of-way. 4749 Old Highway 8 is zoned I-1,
Industrial. The Zoning Code requires a forty (40) foot front parking area setback for
properties zoned Industrial.
This request was heard before the Planning Commission during a public hearing on April 20,
2005. The Planning Commission voted to deny the request based on lack of hardship. Mr.
Hasselbring is exercising his right to appeal the Planning Commission’s denial of his
variance request.
Discussion:
Setback requirements are addressed in Section 1104.01, Subd 4 of the Zoning Code.
Industrially zoned properties are required to maintain a forty-foot front setback for parking
areas. Industrial side and rear parking setbacks are five feet. The applicant is requesting a
forty (40) foot variance from the front parking setback requirement. He is proposing to locate
the parking lot directly on the lot line. If constructed as proposed, there would be no setback
between the parking area and the Old Highway 8 right-of-way. There is an average of thirty
(30) feet between the right-of-way and the edge of Old Highway 8.
As shown on the attached site plan, the applicant would like to add a one-way drive aisle and
13 angled parking spaces between the building and the front property line. Currently, that
area is grass and does not contain any parking spaces. The applicant has indicated that he
would like to add parking spaces due to a lack of parking provided on the rest of the site.
Section 1121.13 of the Code would require that this site provide 112 parking spaces, based
on the size of the building and the uses on the property. Currently, the site has 44 spaces,
which is 68 spaces less than the required number. The applicant is proposing to remove 28
spaces near the back of the building and use the area for a drive aisle and then add 20
spaces that would be directly against the building, in addition to the 13 parking stalls that are
being proposed at the front of the building. If constructed as proposed, the site would have
49 parking spaces, which is 5 more than are currently on the site.
Ace Supply Variance Appeal Report
May 23, 2005
Page 2
One Staff concern is that if approved, nearly the entire two-acre site would be covered with
impervious surfaces, which would prevent water from permeating into the ground. The
applicant submitted a drainage plan, which is being reviewed by Bonestroo, Rosene,
Anderlik & Associates (BRAA), the City’s engineering consultant. If the City Council
approves the setback variance, the approval will need to incorporate any comments from
BRAA. Based on the fact that the site is less than 2.5 acres in size, it appears that a Rice
Creek Watershed District (RCWD) permit would not be required, however, BRAA has
suggested that we require the applicant to get an exemption letter from RCWD, so that the
City has written verification that a RCWD permit is not needed.
Old Highway 8 is a County road and Staff contacted Ramsey County to find out their opinion
on allowing a parking area to directly abut the right-of-way. Staff was told that generally it is
not a good idea to allow a zero setback in case the roadway is ever widened or the County
needs to acquire additional right-of-way. Ramsey County did say that they did not think the
zero foot setback would cause a problem in this case, but reiterated that it should generally
be avoided.
Due to the fact that the subject property directly abuts the City of New Brighton, Staff
contacted staff members at New Brighton to allow them to comment on any concerns that
they might have. The New Brighton Civil Engineer and the City Planner both reviewed the
drainage and site plan and have no concerns about the proposal.
Variance Considerations:
For a variance to be approved, the applicant needs to demonstrate a hardship or practical
difficulty associated with the property that makes a literal interpretation of the Code overly
burdensome or restrictive. Minnesota statutes require that the governing body (the City
Council, in this case) review a set of specified criteria for each application and make its
decision in accordance with these criteria. These criteria are set forth in Section 1125.02,
Subdivision 2, of the City Code. The Code clearly states that a hardship exists when all of
the criteria are met. The criteria are as follows:
a. Exceptional or extraordinary circumstances apply to the property which do not apply
generally to other properties in the same zone or vicinity and result from lot size or shape,
topography or other circumstances over which the owners of the property since the effective
date hereof have had no control.
The lot is not irregularly shaped. The size of the lot is also not irregular, however, it is
not large enough to accommodate the existing development on it.
b. The literal interpretation of the provisions of this Title would deprive the applicant of rights
commonly enjoyed by other properties in the same district under the terms of this Title.
The literal interpretation of the provisions of the Zoning Code would deprive the
applicant of rights enjoyed by other properties in the same zone, in that most properties
have adequate parking and circulation.
Ace Supply Variance Appeal Report
May 23, 2005
Page 3
c. That the special conditions or circumstances do not result from the actions of the applicant.
It could be argued that the current property owner did not have control of the size of the
property or building when the existing building was constructed, however, it also seems
as though the difficulty is self-created in that the activities occurring on site are too
intense for the size of the property.
d. That granting the variance requested would not confer on the applicant any special privilege
that is denied by this Title to owners of other lands, structures or buildings in the same district.
Granting the variance would confer upon the property owner a special privilege denied
to others (with similarly sized parcels) in the same district. Although there have been
many variance requests for reduced parking setbacks, there are very rare cases in
which there are such extraordinary circumstances that it would justify eliminating the
front setback (abutting right-of-way) all together.
e. That the variance requested is the minimum variance which would alleviate the hardship.
Economic conditions alone shall not be considered a hardship.
The forty (40) foot variance is the minimum amount that would allow the applicants to
add 13 parking spaces and a one-way drive aisle.
f. The variance would not be materially detrimental to the purpose of this Title or to other
property in the same zone.
The variance may be detrimental to the purpose of this Title unless it is determined that
a hardship is present and justifies a zero (0) foot setback.
g. The proposed variance will not impair an adequate supply of light and air to adjacent property
or substantially increase the congestion of the public streets or increase the danger of fire or
endanger the public safety or substantially diminish or impair property values within the
neighborhood.
The proposed parking lot expansion should not result in any of the above-cited adverse
effects.
Public Comment:
Staff received one letter in support of the variance from Gregg Lien, owner of Midway
Industrial Supply Company, which is located directly north of Ace Supply Company. The
letter is attached for Council review.
Ace Supply Variance Appeal Report
May 23, 2005
Page 4
Recommendation:
After holding the public hearing and taking testimony from staff, the applicant and affected
neighbors, the Council can take one of the following actions related to the request:
1. Deny the requested variance. Resolution 6544 is attached for the Council’s approval if
that is the chosen course of action.
2. Approve the variance as requested. To move forward with this option, the Council should
direct staff to draft a resolution of approval with findings of fact appropriate to support the
approval.
3. Table the request. If additional information is needed before a decision can be rendered
or if more discussion is needed, the Council can simply move to table the request until
such information has been provided. Because of 60-day requirements, the Council
would need to act upon the request as soon as reasonably possible to avoid an
inadvertent approval.
Respectfully submitted,
Kristin Prososki
Planning Associate
Attachments:
1. Application
2. Letter from Applicant
3. Zoning Map
4. Location Map
5. Photographic Documentation
6. Letter of Support from Gregg Lien
7. Planning Commission Resolution 793-05
8. Resolution 6544
9. Site Plan (Separate Attachment)
10. Drainage Plan (Separate Attachment)
Ace Supply Variance Appeal Report
May 23, 2005
Page 5
Ace Supply Variance Appeal Report
May 23, 2005
Page 6
Ace Supply Variance Appeal Report
May 23, 2005
Page 7
Ace Supply Variance Appeal Report
May 23, 2005
Page 8
Zoning Map
Ace Supply Variance Appeal Report
May 23, 2005
Page 9
Ace Supply Variance Appeal Report
May 23, 2005
Page 10
Photographic Documentation
Front View of Ace Supply Building
Ace Supply Variance Appeal Report
May 23, 2005
Page 11
Ace Supply Variance Appeal Report
May 23, 2005
Page 12
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 793-05
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DENYING A VARIANCE TO REDUCE THE FRONT PARKING SETBACK
TO ZERO AT ACE SUPPLY COMPANY LOCATED AT 4749 OLD HIGHWAY 8;
PLANNING CASE VR2005-003
WHEREAS, the applicant, Bruce Hasselbring, representing Ace Supply
Company, has applied for a variance to reduce the front parking area setback to zero at
Ace Supply Company, located at 4749 Old Highway; and,
WHEREAS, 4749 Old Highway 8 is zoned I-1, Industrial and is legally described as:
Lot 2, Block 1, Subject to Easements
Midway Industrial, Ramsey County, Minnesota
WHEREAS, Section 1104.02 of the Mounds View Zoning Code indicates that the
minimum front setback for a parking lot in Industrial districts is forty (40) feet; and,
WHEREAS, the applicant is requesting a front parking setback variance to locate
the parking area zero (0) feet from the front property line; and,
WHEREAS, The Planning Commission reviewed the following materials relating
to this request:
1. Application
2. Letter from the Applicant
3. Zoning Map
4. Location Map
5. Site Plan
6. Photographic Documentation
7. Staff Report
WHEREAS , the purpose of the variance provision in the Zoning Code is to give
relief to property owners when the strict enforcement of the zoning code requirements
imposes a hardship thereby restricting the improvement of property due to practical
difficulties brought about by unique or extraordinary features of the physical property that
are beyond the property owner’s control; and,
WHEREAS, the Planning Commission held a duly noticed public hearing regarding
this variance on Wednesday, April 20, 2005; and,
WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View
Municipal Code, the Planning Commission is to review a standard set of criteria, of which
all must be satisfied, in order to grant a variance to the Zoning Code.
Ace Supply Variance Appeal Report
May 23, 2005
Page 13
NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning Commission
makes the following finding of facts related to this request:
1. The property is zoned I-1, Industrial.
2. The minimum front parking area setback in Industrial districts is forty feet.
3. The applicant is requesting to reduce the front parking area setback to zero.
4. The property is neither exceptional nor extraordinary in regards to shape or
size.
5. Granting a variance in this case would confer a special privilege not enjoyed
by other property owners in that there does not appear to be a sufficient
hardship to warrant approval of the variance.
6. The variance would be materially detrimental to the purpose of this Title in
that there does not appear to be a sufficient hardship to warrant approval of
the variance.
7. The hardship criteria as identified in Section 1125.02 have not been
satisfied.
NOW, THEREFORE, BE IT FURTHER RESOLVED, the Mounds View Planning
Commission, based upon its review of the documentation, testimony presented at the
public hearing, and the identified findings of fact, does hereby deny the variance request to
reduce the front parking area setback to zero at Ace Supply Company located at 4749 Old
Highway 8.
NOW, THEREFORE, BE IT FINALLY RESOLVED by the Planning Commission that
the applicant shall be notified of the right to appeal this denial to the City Council. The
appeal shall be submitted in writing within 10 business days of the adoption of this
Resolution.
Adopted this 20th day of April, 2005.
_____________________________________
Gary Stevenson, Chairperson
ATTEST:
_____________________________________
Jim Ericson, Community Development Director
(SEAL)
Ace Supply Variance Appeal Report
May 23, 2005
Page 14
RESOLUTION NO. 6544
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AFFIRMING THE PLANNING COMMISSION’S DENIAL OF A VARIANCE
REQUEST TO REDUCE THE FRONT PARKING SETBACK TO ZERO FEET AT ACE
SUPPLY COMPANY LOCATED AT 4749 OLD HIGHWAY 8;
PLANNING CASE VR2005-003
WHEREAS, the applicant, Bruce Hasselbring, representing Ace Supply
Company, has applied for a variance to reduce the front parking area setback to zero
feet at Ace Supply Company, located at 4749 Old Highway 8; and,
WHEREAS, 4749 Old Highway 8 is zoned I-1, Industrial and is legally described as:
Lot 2, Block 1, Subject to Easements
Midway Industrial, Ramsey County, Minnesota
WHEREAS, Section 1104.02 of the Mounds View Zoning Code indicates that the
minimum front setback for a parking lot in Industrial districts is forty (40) feet; and,
WHEREAS, the applicant is requesting a front parking setback variance to locate
the parking area zero (0) feet from the front property line; and,
WHEREAS, the Mounds View City Council has reviewed the following documents
regarding this proposal:
1. Planning Application
2. Letter from the Applicant
3. Zoning Map
4. Location Map
5. Site Plan
6. Photographic Documentation
7. Planning Commission Resolution 793-05
8. Staff Report
Ace Supply Variance Appeal Report
May 23, 2005
Page 15
WHEREAS, the purpose of the variance provision in the Zoning Code is to give
relief to property owners when the strict enforcement of the zoning code requirements
imposes a hardship thereby restricting the improvement of property due to practical
difficulties brought about by unique or extraordinary features of the physical property that
are beyond the property owner’s control; and,
WHEREAS, the Planning Commission held a duly noticed public hearing regarding
this variance on April 20, 2005 and based on their review of the facts and their assessment
of the hardship criteria, the Planning Commission denied the requested variance due to
lack of hardship; and,
WHEREAS, the applicant exercised his right to appeal to the City Council the
Planning Commission’s variance denial; and,
WHEREAS, the City Council held a public hearing regarding this variance request
on May 23, 2005; and,
WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View
Municipal Code, the City Council is to review a standard set of criteria, of which all must be
satisfied, in order to grant a variance to the Zoning Code; and,
WHEREAS, the Mounds View Zoning Code requires that the City Council consider
the advice and recommendation of the Planning Commission and shall consider the
relationship between the proposed variance and the Comprehensive plan and consider the
impacts of the use supported by findings of relevant fact.
NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council hereby
makes the following findings of fact related to this request:
1. The property is zoned I-1, Industrial.
2. The minimum front parking area setback in Industrial districts is forty feet.
3. The applicant is requesting to reduce the front parking area setback to zero.
4. The property is neither exceptional nor extraordinary in regards to shape or size.
5. Granting a variance in this case would confer a special privilege not enjoyed by
other property owners in that there does not appear to be a sufficient hardship to
warrant approval of the variance.
6. The variance would be materially detrimental to the purpose of this Title in that
there does not appear to be a sufficient hardship to warrant approval of the
variance.
7. The hardship criteria as identified in Section 1125.02 have not been satisfied.
4749 Old Highway 8 Variance Request
April 20, 2005
Page 16
NOW, THEREFORE, BE IT FURTHER RESOLVED, the Mounds View City Council,
based upon its review of the facts and the information presented at the public hearing,
does hereby affirm the Planning Commission’s denial of the variance requested to reduce
the front parking area setback to zero feet at Ace Supply Company located at 4749 Old
Highway 8.
Adopted this 23rd day of May, 2005.
__________________________________________
Rob Marty, Mayor
ATTEST:
__________________________________________
Kurt Ulrich, City Clerk/Administrator
(SEAL)
Item No: 9D
Meeting Date: May 23, 2005
Type of Business: CB
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Resolution 6537 Authorizing the Acquisition of Use
Deeds for Tax Forfeited Parcels Associated with the
Sherwood Estates Subdivision
Date of Report: May 23, 2005
Background:
Staff received notice from the Ramsey County Department of Property Records and
Revenue of two tax-forfeited parcels within the Sherwood Estates subdivision.
For the Council’s information, properties become “tax-forfeited” when their owners fail to pay
the assessed property taxes. If that occurs, title to the land and buildings are “forfeited” back
to the State of Minnesota. After a certain length of time, governmental agencies and the
cities in which the properties are located are provided opportunity to acquire “use deeds” for
a specified public use. If the property is not acquired by a governmental agency, it will be
scheduled for a public auction.
Discussion:
The parcels in question, labeled Parcel A and Parcel B on the attached map, are located on
the east side of Spring Lake Road where it intersects with north side of County Road 10. The
City currently holds an easement over the triangular lot (Parcel A) which was granted in
conjunction with the Sherwood Estates plat. On that parcel and the rectangular lot (Parcel B)
adjacent to the north was constructed a stormwater pond for the Sherwood Estates
development. Parcel B has the potential for development but only if a stormsewer
connection is made from Sherwood Place to Ardan Avenue along right of way platted as
Knollwood Drive. Parcel A was platted as an outlot for ponding purposes with no intention
then or in the future to be developed. Both lots are heavily vegetated with mature trees
located on Outlot B.
Rather than allow the parcels to become available for public auction and risk having to
defend its position in court (at great expense), staff recommends that the City acquire the use
deeds for the lots which would guarantee that they would remain available for stormwater
management purposes. If at some point in the future development occurs between
Sherwood and Ardan, the City can at that time revisit its “use” of the rectangular lot. There
would be no cost to the City to acquire the use deeds for these two parcels other than County
and State filing fees, which is estimated not to exceed $300 for each parcel.
Tax Forfeited Parcels Report
Sherwood Estates
May 23, 2005
Page 2
Recommendation:
Approve the attached resolution authorizing the acquisition of use deeds for the public
purpose of stormwater management over Lot 3, Block 2 and Outlot B of Sherwood Estates.
_____________________________________
James Ericson
Community Development Director
763-717-4021
Attachments:
1. Zoning Map
2. Sherwood Estates Aerial Map
3. County Letter and Property Information
4. Resolution 6537
Site Photo
Zoning Map
Sherwood Estates Aerial Map
Parcel A
Parcel B
RESOLUTION NO. 6537
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE ACQUISITION OF USE DEEDS FROM RAMSEY
COUNTY FOR STORMWATER MANAGEMENT PURPOSES ON TAX-FORFEITED
PROPERTY WITHIN THE SHERWOOD ESTATES SUBDIVISION;
SPECIAL PLANNING CASE NO. SP-139-05.
WHEREAS, two parcels located within the City of Mounds View have been identified
by Ramsey County as being a tax-forfeited property, said property being legally described
as follows:
Lot 3, Block 2 and Outlot B
Sherwood Estates
WHEREAS, the parcels are unimproved and are situated within a designated
stormwater management area; and,
WHEREAS, the subject parcel performs a vital hydrological function in the City’s
drainage system by providing over one half-acre of pervious surface and natural area over
and into which stormwater runoff can be filtered and absorbed; and,
WHEREAS, the subject parcel acts as a natural buffer between County Road 10 and
residential subdivision known as Sherwood Estates; and,
WHEREAS, the Directors of Public Works and Community Development jointly
recommend that the City obtain perpetual use-deeds for the above-described, tax-forfeited
properties for purposes of continued stormwater management.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
authorizes staff to make application for use-deeds over the Sherwood Estates parcels
described as Lot 3, Block 2 and Outlot B for purposes of stormwater management.
Adopted this 23rd day of May, 2005.
____________________________________
Rob Marty, Mayor
ATTEST:
____________________________________
Kurt Ulrich, City Clerk / Administrator
SEAL
Item No:9F
Meeting Date: May 23, 2005
Type of Business:CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Chief of Police, Mike Sommer
Item Title/Subject: Resolution 6534 Consolidation of 911 Dispatch Services in Ramsey
County.
Date: May 23, 2005
Background:
Ramsey County is proposing consolidating the dispatch centers of St. Paul, Maplewood,
White Bear Lake and Ramsey County into one 911 dispatch center with Ramsey County
eventually assuming all costs associated with capitol equipment, connections and
operations. The City of Mounds View currently contracts with Ramsey County for dispatch
services. The City of Mounds View has budgeted $60,000.00 this year to cover the
contract cost for this service. Under the proposed plan this amount would incrementally
reduce over 8 years until the City will no longer be responsible for any cost associated
with 911 dispatch services.
Currently, it appears as though the majority, and perhaps all, of the suburban Ramsey
County cities will be participating in the consolidated communications center. Ramsey
County is also currently in negotiations with the City of St. Paul.
The consolidation of dispatch services makes sense from an operational and efficiency
standpoint. One of the current difficult issues that still need to be resolved relates to the
allocation of dispatch costs levied by Ramsey County under a consolidated system. The
current discussion phases out the City’s contracted dispatching costs to the County over
a 8 year period. The County would shift all of the consolidation costs onto the County
levy over that time frame. Negotiating the formula used for a County Levy is clearly an
issue that needs to be discussed further with County representatives.
Ramsey County has requested that Ramsey County Communities respond regarding
interest in negotiating an agreement for dispatching services under a consolidated
system. Given the operational benefits of a consolidated system, and the County’s
decision to allocate dispatching costs across the entire County, it is in our best interest to
indicate Mounds View’s interest in negotiating our involvement in this system.
Recommendation:
Staff recommends the City Council adopt the resolution in support of the Consolidated
911 Dispatch Center and designate City Administrator Kurt Ulrich to represent the City in
formal negotiations with Ramsey County.
Respectfully submitted,
Mike Sommer
Chief of Police
RESOLUTION NO. 6534
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUPPORTING THE CONSOLIDATION OF 911 DISPATCH SERVICES IN RAMSEY
COUNTY
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to proceed with the design and construction of a
Countywide subsystem backbone to the Metropolitan Radio Board’s Public Safety
Communication System (PSCS)/800 MHz Interoperable Communication System; and
WHEREAS, On June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to develop a preliminary design of a Ramsey County
PSCS/800 MHz PSAP/Dispatch Center that would be sized to allow for potential future
countywide dispatching; and
WHEREAS, on June 22, 2004, the Ramsey County Board of Commissioners
authorized the County Manager to begin negotiations with all of the municipalities in
Ramsey County regarding dispatching services throughout the County; and
WHEREAS, The Ramsey County Board of Commissioners has taken a position
in support of exploring consolidation of dispatching services because Commissioners
believe that it provides several advantages to all of the jurisdictions in the County; and
WHEREAS, On April 26, 2005, the Ramsey County Board of Commissioners
approved a financing option that over an eight-year period clocks down contributions for
operating costs by those cities operating PSAP/Dispatch Centers that choose to join the
consolidated Dispatch Center on the following schedule. This schedule assumes a
start-up date of January 1, 2006. If operations start at a later date, year 1 is twelve
months from start-up, and each year thereafter will refer to the next twelve-month
period.
City Responsibility County Responsibility
Year 1 (2006) 0% (Base Year) 100% 0%
Year 2 (2007) 10% 90% 10%
Year 3 (2008) 10% 80% 20%
Year 4 (2009) 15% 65% 35%
Year 5 (2010) 15% 50% 50%
Year 6 (2011) 15% 35% 65%
Year 7 (2012) 15% 20% 80%
Year 8 (2013) 20% 0% 100%
and
WHEREAS, The Ramsey County Board of Commissioners approves payment by
Ramsey County of the costs for capital equipment, connections and dispatch center
facility construction and site development costs for cities operating independent
PSAP/Dispatch Centers that choose to join the consolidated Dispatch Center; and
WHEREAS, The Ramsey County Board of Commissioners approves the
formation of a Dispatch Policy Committee to provide oversight and monitoring of
consolidated dispatch services that includes elected official representatives from those
PSAP/Dispatch Centers that join the consolidated Dispatch Center with a membership
for the first 7 years. If all four PSAP/Dispatch Centers join, the composition of the
Dispatch Policy Committee will be:
• 1 Ramsey County Sheriff
• 1 Saint Paul Mayor
• 4 Saint Paul City Councilmembers
• 1 Maplewood Mayor or City Councilmember
• 1 White Bear Lake Mayor of City Councilmember
• 2 Suburban elected representatives from cities that contract for dispatching
services only
The number of representatives from the Saint Paul City Council will be reduced by one
if either Maplewood or White Bear Lake do not join the consolidated Dispatch Center of
by two if both Maplewood and White Bear Lake do not join the consolidated Dispatch
Center.
The Saint Paul Mayor will chair the Dispatch Policy Committee for the first two years;
thereafter the Chair will rotate; Now, Therefore, Be It
RESOLVED, The Mounds View City Council is interested in participating in the
Ramsey County Consolidated Dispatch Center; and Be It Further
RESOLVED, The Mounds View City Council authorizes City Administrator Kurt
Ulrich to represent the City of Mounds View in formal negotiations with Ramsey County.
Adopted this 23rd day of May 2005.
______________________________
Rob Marty, Mayor
ATTEST:
_______________________________
Kurt Ulrich
City Clerk/Administrator
(SEAL)
Item No: 09G
Meeting Date: May 23, 2005
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: Resolution 6530 Approving a Step Increase for Police Officer
Jeremy Hellpap
Background:
Officer Jeremy Hellpap is a current employee with the City of Mounds View. His
supervisor has reviewed his performances as it relates to his responsibilities outlined in
the job description.
Discussion:
It was determined that Officer Hellpap has more than satisfactorily performed in the
capacity of his position, and therefore, a step increase wage adjustment is consistent
with the Personnel Manual and Labor Agreements.
Respectfully Submitted,
Desaree Crane
RESOLUTION 6530
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP/LONGEVITY ADJUSTMENTS
WHEREAS, the following below is a regular full-time employees who is currently
working for the City of Mounds View; and
WHEREAS, his supervisor reviewed his performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, his supervisor determined that the following employee below has
more than satisfactorily performed in the capacity of his position documented in his
performance review on file.
WHEREAS, a step increase wage adjustment is consistent with the Mounds
View Personnel Manual and Labor Agreements.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment to the following indicated in the chart below.
NAME CURRENT
POSITION
DATE OF
EMPLOYMENT/CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE
DATE OF
ADJUSTMENT
Officer Jeremy
Hellpap
Police Officer November 22, 2004 Step 1: $16.59/hr Step 2:
$17.87/hr
May 22, 2005
Adopted this 23rd day of May, 2005.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 09H
Meeting Date: May 23, 2005
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: First Reading and Introduction of Ordinance 759, an
Ordinance Amending Mounds View City Charter
Section 4.02, “Filing for Office”
Introduction:
On March 10, 2005, the Mounds View Charter Commission adopted Resolution 2005-03
(attached) which put forward suggested amendments to the Charter in Section 4.02
relating to “Filing for Office”.
Discussion:
The intent of the Charter Commission with this resolution is to clarify language in the charter
relating to the filing fee required for candidates filing for city offices. Clarification of the filing
fee of $20 would be consistent with Minnesota Statute 205.13 subd. 4.
Staff has reviewed this amendment and feels the changes are preferable over the current
language and support the adoption of the ordinance. Consistent with state law, the ordinance
would go into effect 90 days after unanimously being adopted by the City Council. The
ordinance requires a public hearing, which has been scheduled for Monday, June 13, 2005
at 7:05 pm.
Recommendation:
Staff recommends the City Council introduce and accept the first reading of Ordinance 759.
Respectfully submitted,
Desaree Crane
Attachments:
1. Charter Commission Resolution 2005-01
2. Ordinance 759
ORDINANCE NO. 759
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER
BY AMENDING SECTION 4.02 OF THE CHARTER RELATING TO
“FILING FOR OFFICE”
THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN:
SECTION 1. The City Council of the City of Mounds View, pursuant to the
recommendation of the City of Mounds View City Charter Commission, has hereby
determined that Section 4.02, Subdivision 1 of the Charter of the City of Mounds View
relating to “Filing for Office” be amended by the addition of the bold and double-
underlined language and by the deletion of the bold and stricken as follows:
Section 4.02. Filing for Office
Subdivision 1. Pursuant to Minnesota Statute 205.13, as amended, no earlier
than seventy days not later than fifty-six days before any municipal election, any
resident of the City qualified under state law for elective office may, by filing an
affidavit and by paying a filing fee of $20 or by filing a petition in compliance
with MN Statute 205.12, Subd. 4, as amended, to the Clerk-Administrator in
the amount of the ordinance, have their name placed on the municipal election
ballot. Amendments to Minnesota Statute 205.13 shall take precedence
over this subdivision.
SECTION 2. This ordinance takes effect 90 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View
this 23rd day of May, 2005.
PUBLIC HEARING, SECOND READING AND ADOPTION by the City Council of the City
of Mounds View this 13th day of June, 2005.
_______________________________________
Rob Marty, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(seal)
APPROVED AS TO FORM:
_____________________
Scott Riggs, City Attorney
Item No: 09I
Meeting Date:5/23/05
Type of Business:
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kenneth Gammell, Television Production Coordinator
Item Title/Subject: Replacement of Two Video Decks for Cable Playback.
To the Council,
This report details plans to replace the projector, screen, and document camera in Council
Chambers. The Cable Capital Equipment fund (Account# 210-4350-7030) for 2005 is
$15,500. The proposed purchase price for this new equipment is $3,149.
1. Background
Because of the extensive number of meetings that the City requires for cable channel 16,
a number of video players are needed for this service. These video decks run
programming seven days a week. Currently, there are six digital video decks, and five S-
VHS video decks. Two of the S-VHS video playback decks have become nonfunctional
over the last six months. The two faulty decks are Panasonic AG-7510 models purchased
in 1992 and 1993. The first VCR no longer accepts a tape and will not play. The second
VCR has poor audio and the video image is unstable. Both machines had a life
expectancy of 5 years and have been in service for over 11 years. Because of the age
and the expensive amount to repair these VCRs, it is recommended that these units be
replaced.
2. Digital Video versus S-VHS Video
The video format of the two decks that need replacement are currently S-VHS. S-VHS is
older analog technology and now is considered outdated for professional applications.
These were both professional S-VHS models that would cost approximately $1600 a piece
to replace. A new digital video deck is about the same cost, so it makes sense to replace
the S-VHS decks with the digital video format. Digital video has vast improved quality and
performance that is now considered the standard for community access television. In the
past 6 years, Mounds View has been continually updating it’s equipment to digital,
including digital cameras for meetings, and the purchase of 7 digital video decks.
3. Recommendation
Previously, the City Council approved the purchase of a JVC BR-DV3000U DV video
deck in February of 2004, and has performed satisfactorily. It is the cheapest
professional model available. The BR-DV3000U can playback both the Mini-DV and
DVCAM digital video formats. This is compatible with the current digital recording
system for meetings, as well as the City’s camcorder. It has a life expectancy of
approximately five years.
JVC BR-DV3000U DV Deck Quotes (Does not include Shipping or taxes)
Supplier Estimate
Samy’s $1,599.00
Alpha $1,560.00
B&H $1,459.95
B&H has the cheapest quote of $1,459.95. The price for two JVC decks from B&H
would be $3,149, including shipping and taxes. The purchase of two Leightronix
remote interfaces of $125 apiece would also be required.
4. Summary
The City requires a number of professional video playback decks to televise City
meetings and programs. Currently two S-VHS video decks are in a state of disrepair
and need to be replaced. The purchase of two inexpensive digital video decks will
update the playback system with better quality equipment that should serve the City’s
needs for at least the next five years.
Recommendation: Staff recommends the purchase of two JVC BR-DV3000U Digital
Video Decks from B&H for $3,149. The funds used to purchase this equipment will come
from the Capital Equipment fund (210 – 4350 – 7030).
Respectfully submitted,
Ken Gammell
RESOLUTION 6526
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving the Purchase of Two Digital Video Players for the Cable
Department
WHEREAS, the City’s current cable playback system has two nonfunctional
video decks;
WHEREAS, staff recommends that two video decks be purchased due to
the need of keeping the cable playback system up to standards.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
does hereby approve the amount of $3,149 for the purchase of two video decks.
Adopted this 23rd day of May, 2005.
Rob Marty, Mayor
ATTEST:
Kurt Ulrich, City Administrator
(seal)
Item No:09J
Meeting Date:5/23/05
Type of Business:
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kenneth Gammell, Television Production Coordinator
Item Title/Subject: Replacement of Document Camera, Projector, and Screen.
To the Council,
This report details plans to replace the projector, screen, and document camera in Council
Chambers. The Cable Capital Equipment fund (Account# 210-4350-7030) for 2005 is
$15,500. The proposed purchase price for this new equipment is $6443.30.
1. Background
In December 2004, the Mounds View Cable Committee laid out plans for improvements
made to the Council chambers. Different ideas were discussed and estimates were
obtained. This material was originally presented before the City Council Work session on
April 4th.
2. Document Camera
The existing document camera currently resides in the ceiling above the lectern in Council
chambers. This camera is used to display documents such as maps, photos and
blueprints on a television monitor. The document camera is needed for members of the
City Council as well as other Commissions to view these documents in detail by using the
zoom feature on the camera. The camera is also necessary for members of the Cable
viewing audience to view the documents. The video image of the documents is also
recorded on videotape for public record. Also, members of the audience in Council
chambers are currently unable to view the image from a document camera.
Currently, the document camera is not functioning. Two separate engineers examined the
document camera and discovered the following problems:
1. The zoom motor is not working.
2. The remote switch to control the zoom is not working.
3. The wiring that connects the remote switch to the document camera needs
repair.
These problems prevent the document camera from being used. Also, the ceiling covers
are not the proper design. The current camera is a Panasonic WV-F250BH camera
originally purchased in 1994 with a ten-year life expectancy. Although the camera still
produces an image, the zoom motor does not function. The remote switch was custom
designed, and there is no manual or diagrams to help facilitate its repair. In order for the
wiring to be repaired, labor would be required to run diagnostics and determine the source
of the wiring problem. Additional labor costs could include running new wiring through the
floor and ceiling. It would be difficult and expensive to find a replacement zoom motor on
an eleven-year-old camera.
Based on estimates, it would more practical to replace the document camera with a new
one. New document cameras have a wireless remote, similar to a TV remote, that can
adjust the zoom from anywhere in Council Chambers. Therefore, no labor would be
required to repair the existing wiring for the zoom control. Staff recommends replacing the
document camera, as well as enhancing the display of the document camera so that both
Council members and the audience in Council Chambers can easily see it.
Document Camera Estimates
Installer Estimate Document Camera
EPA $17,710.00 Wolfvision VZ-C10
AVI $2,759.00 Vaddio Ceiling Doc Camera
DS Productions $2,062.66 Clear One Ceiling Doccam II
EPA’s proposal includes a Wolfvision VZ-C10 Ceiling Visualizer for $9,210. It has HDTV
resolution and other extra features that aren’t currently needed. AVI’s proposal includes a
Vaddio Ceiling Doc Camera for $1,865.00. DS Productions’ proposal includes a Clear One
Ceiling Doccam II for $1,912.66. Both the Vaddio and Clear One have similar specifications
and are equally suitable. DS Productions quotes the cheapest estimate for labor for
installing a new document camera.
3. Projector and Screen
The existing projector and screen setup in Council Chambers is not wired to display images
from the document camera. Also, when City Council is viewing a PowerPoint presentation,
they cannot view the projector screen, and must rely on a smaller image viewed from the
television monitor in the lectern. Based upon discussions with the Cable Committee, the City
Administrator, and City Council, the solution agreed upon was to change the placement of
the projector screen to the East wall.
The following issues are associated with this proposal:
• The current Mitsubishi Projector was purchased in 1999 and has a 5-year life
expectancy. While the projector is still in good working order, the purchase
of new and brighter projector would update the system for at least the next 5
years. The old projector could be sold as used equipment, or kept to be
used for conferences, etc.
• A brighter projector would make the image more visible to the entire
Council Chambers, and would also help defeat available light coming from
the front windows, as well as any ceiling lights that may be on.
• Additional labor would be required to move and re-install the existing
projector screen from the back wall to the side wall. Also, an electrical
contractor would have to install a proper power tap for the projector screen
motor. Another option is to leave the existing projector screen where it is,
and purchase a new projector screen that is not powered. A new non-
powered projector screen is approximately $400. Labor to remove and re-
install the existing screen would be a similar or larger amount.
• All estimates include labor to move the wall speaker toward the wall behind
the dais to make room for the screen.
Projector and Screen Estimates
Installer Estimate Projector Lumens
AVI $5,162.00 Panasonic PT-L735U 2600
EPA $4,471.00 Sony VPL-CX800 3000
DS Productions $4,279.30 Viewsonic PJ562 2000
Lumens indicate the brightness of the bulb for the projector. The current projector is 1500
lumens. All of the new projectors mentioned increase the brightness an extra 500 to 1500
lumens, and would perform well for the new projector screen location.
The document camera and projector models are based on the recommendations of each
installer. However, any installer can change the models in their estimates upon request.
DS Productions quotes the cheapest model and labor for the projector and screen
replacement.
4. Summary
Both the document camera and projector need to be updated. With plans underway to
renovate City Hall, it makes sense to perform these updates to improve the visual aids in
Council Chambers. Since there are no current plans for any major renovation inside Council
Chambers, this update does not need to coincide with other renovations. A new document
camera will be easier to operate and provide many years of reliable service. A new projector
will cast a brighter and more readable image on to the side wall, where both the Council
members and the audience can view PowerPoint presentations and images from the
document camera.
Since wiring the document camera to the projector is necessary, it is recommended that both
the document camera and the projector be replaced by the same installer as a single job.
This will ensure that these two new units will work together properly. Installing both units
together also allows a more immediate benefit of a better display in council chambers.
DS Productions has the lowest estimate of $6,754.18, including taxes, for the document
camera and projector replacement. DS Productions is a reliable local installer that has
performed previous work satisfactorily for the Mounds View Community Center. DS
Productions also has performed major repairs and installations at Arden Hills City Hall, and
has earned a good reputation for service.
Recommendation: Staff recommends the hiring of DS Productions to replace the document
camera, projector, and screen for Council Chambers for the amount of $6443.30.
Respectfully submitted,
Ken Gammell
RESOLUTION 6527
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving the Replacement of Document Camera, Projector, and
Screen in Council Chambers.
WHEREAS, the City’s current document camera is currently non-functional
and in need of replacement;
WHEREAS, the City’s current projector and screen do not meet the needs
of Council Chambers;
WHEREAS, staff recommends that the document camera, projector, and
screen be replaced in order provide better visual aids in Council Chambers.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
does hereby approve the amount of $6,443.30 for the replacement of the document
camera, projector , and screen in Council Chambers.
Adopted this 23rd day of May, 2005.
Rob Marty, Mayor
ATTEST:
Kurt Ulrich, City Administrator
(seal)
Item No: 09K
Meeting Date: May 23, 2005
Type of Business: Council Business
City Administrator Review: _________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Consideration of Resolution 6531, a Resolution Appointing
Mary Tatarek to be Interim Finance Director and
Authorizing Additional Compensation for Working Outside
of Job Classification
Introduction:
The Finance Director will be departing the City on May 24, 2005, to take the Finance Director
job with the City of Crystal. The City is in the process of recruiting to fill this position. In order
to maintain the day-to-day activities with the Finance Department, someone from the
Department should be assigned to take on those duties until the Finance Director position is
filled. The Mounds View Accountant, Mary Tatarek is willing to step in to fill the void by
providing additional support above and beyond her typical responsibilities.
Discussion:
The Personnel Manual allows for additional compensation to be paid to employees performing
higher classification duties, so long as the duration of the work exceeds two months and that
the employee is assuming 75% or more of the higher classification duties. In this case, both of
these requirements are satisfied.
Mary Tatarek will be taking on more managerial and administrative functions including: budget
preparation, cash management, accounts payable supervision, debt service payments, and
handling insurance claims. Some other duties will be picked up by consultants already under
contract with the City. During the summer months, budget preparation is the duty that takes up
the majority of the Finance Director’s time.
Recommendation:
It is recommend that Mary Tatarek be compensated by an additional 10% per the policy
established in Resolution 5626, effective May 25, 2005, until the new Finance Director has
been hired.
Respectfully submitted,
___________________
Charles Hansen
Attachments:
1. Resolution 5626 w/Compensation Policy
2. Resolution 6531
RESOLUTION NO 5626
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A COMPENSATION POLICY FOR EMPLOYEES
WORKING IN HIGHER CLASSIFICATION POSITIONS
WHEREAS, the City will from time to time have vacancies in positions; and
WHEREAS, the Department Head, with the approval of the City Administrator and
the City Council, may select an appropriate employee to serve in an interim capacity to
meet the needs of the vacant position; and
WHEREAS, the Council wishes to compensate employees taking on higher
classification duties.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
adopts the policy for compensating employees working in higher classification positions.
Adopted this 8th day of October, 2001.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen Miller, City Administrator
Motion by: Quick
Second by: Marty
Sonterre Aye
Quick Aye
Stigney Aye
Marty Aye
Thomas Aye
City of Mounds View Policy for Compensating Employees
Working in Higher Classification Positions
1. Compensation for working in a higher classification position may be provided to
regular full- and part-time employees for the adequate performance of duties
normally performed by an employee of higher classification.
2. The performance of higher classification duties must encompass at least 75% of
the full range of responsibilities of the higher classification position for at least two
consecutive months.
3. Designation and assumption of higher classification duties under this policy shall
occur only after formal approval by the City Administrator and City Council. The
City Administrator and City Council must also approve the percentage of time the
employee will spend time performing duties of the higher classification position prior
to the assumption of duties.
4. An employee’s performance will be evaluated by her/his department head every
two months. Performance will be evaluated based on criteria outlined in the current
performance evaluation form and the additional duties assigned.
5. An employee’s performance will determine whether an employee qualifies for
compensation under this policy and, if so, compensation will be on a sliding scale
ranging from 5% to 10% of the employee’s base wage.
6. Recommendations from department heads for compensation under this policy must
be approved by the City Administrator and City Council. If awarded, compensation
under this policy will apply to the percentage of time spent performing the duties of
the higher classification position.
7. When the vacancy is filled or when the employee returns to her/his regular position,
whichever occurs first, the employee’s salary will be readjusted to its previous level.
8. Benefit accrual rates (sick and vacation leave) will be adjusted when appointment
to a higher classification position requires that regular part-time employees work at
least three quarter time. Benefit accrual rates will be adjusted to normal levels
once the vacancy is filled or when the employee returns to her/his regular hours,
whichever occurs first.
9. Overtime and compensatory time accrued while performing duties of a higher
classification position will be paid retroactively at the applicable rate at the end of
each two-month period spent in the higher classification position.
RESOLUTION NO 6531
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING MARY TATAREK TO BE INTERIM FINANCE DIRECTOR
AND AUTHORIZING ADDITIONAL COMPENSATION FOR WORKING OUTSIDE OF
JOB CLASSIFICATION
WHEREAS, Finance Director Charles Hansen resigned from his position; and,
WHEREAS, according to the policy adopted in Resolution 5626, an employee may
serve in an interim capacity to meet the needs of the vacant position with the approval of
the City Administrator and the City Council; and,
WHEREAS, Resolution 5626 establishes that additional compensation may be
authorized for employees serving in an interim capacity taking on higher classification
duties.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does
hereby appoint Mary Tatarek to be Interim Finance Director and authorize additional
compensation at a rate of ten percent (10%) of her base rate of pay effective May 25,
2005.
Adopted this 23rd day of May, 2005
________________________________
Rob Marty, Mayor
ATTEST
________________________________
Kurt Ulrich, City Administrator
(seal)
Item No:09L
Meeting Date: May 23, 2005
Type of Business:CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Chief of Police, Mike Sommer
Item Title/Subject: Approval to Hire a Replacement Police Officer, and Promote a
Police Officer to a Sergeant to fill the opening created by the
Retirement of Sergeant Jerry Johnson.
Background:
Sergeant Jerry Johnson’s is retiring on May 31, 2005. This results in a vacancy that will
be filled through an internal promotion of a Police Officer to a Sergeant. The internal
promotion results in a vacancy for a Police Officer Position. The purpose of this staff
report is to seek council approval to hire a replacement police officer from the current
active Mounds View Police Civil Service Commission eligibility list, and promote a
Sergeant from the current active Mounds View Police Civil Service Commission eligibility
list. The start date for the new officer, and Sergeant is anticipated to be approximately
early June 2004.
The Police Department is short staffed currently as a result of one Police Officer being out
for an extended period of time due to an on duty injury, therefore the Police Department
requests the new openings be filled as quickly as possible to minimize staffing shortages.
The hiring process will involve interviewing the top candidates from the eligibility list, and
having the Mounds View Police Civil Service Commission certify the top three candidates,
which will then be presented to the Council for final approval. The Police Officer
candidate must be scheduled for and successfully pass a thorough background
investigation, psychological testing, medical examination, and physical agility testing prior
to their start date.
Respectfully submitted,
Mike Sommer
Chief of Police
RESOLUTION NO. 6532
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZATION TO HIRE A POLICE OFFICER AND PROMOTE A POLICE
OFFICER TO THE POSITION OF SERGEANT
WHEREAS, a vacancy for a Police Sergeant is created by Sergeant Jerry
Johnson’ retirement, which when filled, will create a vacancy for a Police Officer position
on the Mounds view Police Department, and;
WHEREAS, the Mounds View Police Civil Service Commission has a current
active list of applicants for both positions, and;
WHEREAS, it is anticipated that suitable candidates will be selected from this
list, and submitted to the Council for final approval.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby authorize staff to fill both positions with start dates some time in June of
2005.
Adopted this 23rd day of May 2005.
______________________________
Rob Marty, Mayor
ATTEST:
_______________________________
Kurt Ulrich
City Clerk/Administrator
(SEAL)
Item No: 9M
Meeting Date: May 23, 2005
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 6536 Authorizing Additional Audit Services
from MMKR
Malloy, Montague, Karnowski, Radosevich, & Co., P.A. (MMKR) has provided annual
audit services for the City of Mounds View since the audit of the year ended December
31, 2001.
The engagement letter for the audit of the year ended December 31, 2004 specifies
fees of $25,900 plus expenses. This is based upon the agreement that City staff will
perform all accounting work, draft the financial statements, print the financial
statements, and submit reports as needed to other government agencies and
organizations that need them.
Due to my departure from the City of Mounds View and the resulting vacant staff
position, City staff won’t be able to complete all the agreed upon work. MMKR has
agreed to do additional work to complete the financial report. One provision of this is
that MMKR wants to control all the work from the point where they take over. This
work is outside the scope of the work in the normal engagement and will require
additional payments to MMKR.
A draft of the report will be complete by the time of my departure. MMKR’s additional
duties will include producing a final draft ready for copying, copy and assemble the
financial report, present to the City Council, and submit financial reports to outside
agencies and organizations.
Since the time to complete these tasks is difficult to estimate, we have agreed that
MMKR will bill the city for the hours needed. The audit manager will be billed at $130
per hour (this is a discount off the normal audit rate of $150 per hour). Support staff
that will do copy and assembly work will be billed at the rate of $40 per hour.
This additional work is coming at a time when all of MMKR’s city clients are attempting
to complete their financial reports by the June 30th deadline. It probably isn’t possible
for MMKR to take on additional duties at Mounds View and complete them by June
30th. Due to the unusual circumstances of a staff vacancy, MMKR feels they can apply
for and receive an extension to July 31st to complete the report.
MMKR’s past services have been more than satisfactory. I recommend approval of
Resolution 6536 authorizing additional audit services from MMKR.
Respectfully submitted,
________________________
Charles Hansen
RESOLUTION NO. 6536
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING ADDITIONAL AUDIT SERVICES FROM MMKR
WHEREAS, Minnesota Statue 471.697 requires all cities with a population
over 2,500 to submit an audited annual financial report to the state auditor office; and
WHEREAS, Malloy, Montague, Karnowski, Radosevich, & Co., P.A. (MMKR)
has provided the City of Mounds View with financial auditing services beginning with
the year ended December 31, 2001; and
WHEREAS, MMKR provided a letter of engagement that outlines the services
which they will perform and provides that additional services will be billed at their
standard hourly rates; and
WHEREAS, additional audit services are needed to complete the 2004 Annual
Financial Report during the vacancy in the position of the Finance Director.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby authorize additional services to complete the 2004 annual
financial report to be billed at the rates of $130 per hour for audit manager and $40
per hour for support staff.
Adopted this 23rd day of May, 2005.
________________________________
Rob Marty, Mayor
ATTEST:
________________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No: 09N
Meeting Date: May 23, 2005
Type of Business: CB
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mary Burg, Golf Course Manager
Item Title/Subject: Authorization to Celebrate The Bridges of Mounds View 10th
Anniversary including a Roll Back Fees to 1995 Rates
Background:
The Bridges of Mounds View opened its doors for operation Saturday, June 24,1994. In
an effort to create awareness and additional marketing for The Bridges of Mounds View
staff is requesting council to consider a special day to commemorate the occasion.
Discussion:
The Bridges of Mounds View is a special place to many patrons. In an effort to enhance
the awareness of the course operation staff wishes to create some special marketing
around the 10th Anniversary of the golf course. The suggested date is proposed to be
Friday, June 24, 2005.
Events would include advertising promoting the date and the specials. The promotion
will have residual benefit in the following weeks or months. The advertising will be
specific to golfers and the local community by offering the price of a fee from the year
the course opened, 1995.
The event could include a roll back of prices to 1995 rate. The price of a green fee
was $8.00, range balls were $3.50 or $5.00. This would be especially effective for to
increase attention on the day. This would serve to target all golfer patrons but would be
especially attractive for families.
Other specials could include Hot Dog Meal Deals, Hitting of a Ceremonial Golf Ball by
Mayor or other dignitary, as well as putting and pitching contests.
The event could be the topic of prior advertising. The day of the event could be covered
and follow up press releases creating additional marketing. The rolled back green fee
may affect 150-175 golfers in the best case scenario.
The food discounts would be supported in part through vendor sponsorships. Other
games and prizes would be supported though entry fees. It would be very exciting.
Recommendation:
The authorization of Resolution 6533 to celebrate the 10th Anniversary of The Bridges
of Mounds View on June 24, 2005. The celebration will include rolling back prices to the
1995 rate for one day.
Respectfully Submitted,
Mary Burg
Golf Course Manager
RESOLUTION 6533
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING ROLL-BACK OF GREEN FEES
WHEREAS, the Bridges of Mounds View opened for operation Saturday, June
24,1994; and
WHEREAS, City Council authorize a special day to commemorate the
occasion; and
WHEREAS, the date of Friday, June 24,2005 be chosen; and
WHEREAS, a temporary fee adjustment consistent with rate in 1995 of
$8.00 green fee, range balls priced at $3.50 for small and $5.00 for large bucket.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve an adjustment to 1995 rates in commemoration of the 10th
Anniversary of The Bridges of Mounds View.
Adopted this 23th day of May, 2005.
__________________________________
Rob Marty, Mayor
ATTEST:
__________________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 09O
Meeting Date: May 23, 2005
Type of Business: CB
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kurt Ulrich, City Administrator
Item Title/Subject: Resolution 6543 Approving a Revised Labor Contract with
Law Enforcement Labor Services, Inc. (LELS), Local 204
(Police Officers) for 2004-2005
In reviewing the final labor contract for the Police Officers, it was noted that the final version
approved by the Council on April 25th contained a section that was intended to be deleted.
The section to be deleted is 23.1 (Severance) that allows a cash option for retiring employees.
Language was also added under the new 22.2 in regard to clarify the employee’s responsibility
for naming a beneficiary and tax liabilities.
Employees will now be required to put severance into a Retirement Health Savings account as
defined under the contract. This section was also removed from the Sergeants contract and
the Police Officers contact is proposed to be consistent with that language.
The attached resolution authorizes amendments to the LELS labor agreement as outlined.
The contract period is from January 1, 2004 and expires on December 31, 2005.
The agreement specifies a wage increase, plus new employer insurance contributions, and
other amendments.
It is recommended that the City Council approve the attached resolution.
RESOLUTION NO. 6543
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION 6543 APPROVING A REVISED LABOR CONTRACT WITH LAW
ENFORCEMENT LABOR SERVICES, INC. (LELS), LOCAL 204 (POLICE OFFICERS)
FOR 2004-2005
WHEREAS, the City Council of the City of Mounds View ratified the LELS, Local #232
(Police Sergeants) Contract for the year 2003, on April 25, 2005 and
WHEREAS, it was determined that an amendment to Section 23 SEVERANCE PAY
was intended to be included as part of the original ratification of the contract and included as
part of the following amendments:
1. Article 9 Probationary Periods
9.1 All newly hired or rehired employees will serve a twelve (12) months’
probationary period.
9.2 All employees will serve a six (6) months’ probationary period in any job
classification in which the employee has not served a probationary
period.
9.3 At any time during the probationary period a newly hired or rehired
employee may be terminated at the sole discretion of the EMPLOYER.
9.4 At any time during the probationary period a promoted or reassigned
employee may be demoted or reassigned to the employee’s pervious
position at the sole discretion of the EMPLOYER.
2. Article 17 Insurance
17.1 The EMPLOYER will contribute to each employee per month a
maximum amount equal to eighty percent (80%) of the lowest cost family
health insurance for employee and family health insurance and basic life
insurance, or an amount as agreed in Section 17.3.
17.2 Employees may designate any unused portion of the EMPLOYER
contribution amount to provide dental coverage and/or supplemental life
insurance offered according to established guidelines through the City’s
plans.
17.3 The Employer will contribute a maximum amount of $613.30 per month
in 2004 to each full-time permanent employee, for group health, dental
and life insurance including dependant coverage.
17.4 The EMPLOYER will contribute a maximum amount of $672.30 per
month in 2005 to each full-time permanent employee, for group health,
dental and life insurance including dependant coverage. If the increase
in the lowest cost group health insurance premium for family coverage in
2005 is 15% or greater, the City will contribute an additional $10 per
month per employee.
4. Article 23 Severance Pay
23.1 Any employee who has accumulated 960 hours of sick leave as a
January 1, 2005, and who have completed ten (10) years of service will
be eligible to receive severance pay in the amount of fifty percent (50%)
of unused sick leave. Upon death of the employee, the beneficiary of
the employee shall be paid the benefit.
23.12 Any employee who has accumulated a minimum of 960 hours of sick
leave as of January 1, 2005 will be eligible to contribute, in lieu of
severance pay as provided in Section 23.1, sixty-five percent (65%) of
the employee’s accumulated and baked sick leave for contribution to the
employee’s designated health savings plan.
Employees who have accumulated a minimum of 960 hours of sick leave
as of January 1, 2005, will be covered by the Retirement Health Savings
language of Section 22.3.
23.23 Retirement Health Savings
The City of Mounds View offers its employees a Retirement Health
Savings Plan pursuant to Internal Revenue Code regulations through a
third party administrator selected by the City. Future changes in the
Internal Revenue Code regulations may change the tax status of this
plan and the City shall not be liable for such changes. The employee is
responsible for enrolling in the plan and designating a beneficiary during
a regularly scheduled open enrollment period prior to termination of their
employment.
The following contributions will be allowed to the Retirement Health
Savings Plan:
A. Upon separation from employment with the City, an employee
may contribute their compensation for accrued vacation and
compensatory time. Employees who have completed two years
of service and leave in good standing may also contribute fifty
percent (50%) of unused sick leave calculated against a
maximum accumulation of 960 hours. Additional bank sick leave
hours will not be computed for the contribution.
B. An employee may elect to contribute a percentage of their annual
pay to the plan on a pre-tax basis. Once this election is made, it
can never be changed.
C. An employee may elect to make an after-tax contribution of their
annual pay to the plan. This election may be changed each
year, but is limited to 25% of total contributions to the plan by all
employees.
D. An employee may annually elect to contribute a portion of their
sick leave balance to the plan. The employee would have to
maintain a minimum balance of 480 hours of sick leave after the
contribution and would be allowed to convert up to 160 hours of
sick leave into 80 hours of RHS contribution per year at a 2 to 1
rate. This election may be changed each year.
23.34 An employee will be compensated for accrued vacation and
compensatory time upon separation.
5. Article 24 Holidays
24.2 For employee who work Monday through Friday schedules, if a holiday
falls on a Saturday, the preceding Friday shall be considered the holiday.
If a holiday falls on a Sunday, the following Monday shall be considered
the holiday. Holiday Hours shall be calculated based on the length of
patrol officer shifts.
6. Appendix A: Wages Increases effective January 1, 2004, January 1, 2005 and
July 1, 2005 as specified in the chart.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council
does hereby ratify the LELS, Local #232 (Police Sergeants) Contract, as revised, effective
January 1, 2004 and expiring on December 31, 2005.
Adopted this 25th day of April, 2005.
_________________________________
Rob Marty, Mayor
ATTEST:
________________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 09P
Meeting Date: May 23, 2005
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kurt Ulrich, City Administrator
Item Title/Subject: Schedule a Special Meeting with the Charter Commission to
discuss Charter Commission Requirements
The Charter Commission requests having a Special Council Meeting with the City
Council to discuss Charter Commission Requirements. Staff contacted the Chair
of the Charter Commission, Jonathan Thomas, and decided to schedule a Special
Meeting an hour prior to the regularly scheduled Charter Commission.
The Charter Commission meets every second Thursday of each month at 7pm,
located in City Council Chambers. Dates recommended for this Special Meeting
are Thursday, June 6 or Thursday, July 14 at 6pm.
If any of these dates work for the City Council, then Staff will contact the Charter
Commission and start the scheduling procedures.
Respectfully submitted,
Kurt Ulrich
City Administrator
to: Mounds View City Council
cc: Kurt Ulrich, City Administrator
from: Jim Ericson, Community Development Director
re: Harstad’s Red Oak Estates #3 Update
date: May 23, 2005
As the Council knows, recent litigation with the Harstads regarding the fate of the Red Oak
Estates #3 townhome development concluded in favor of the Harstad family. At issue was
whether they still had the right to construct 66 townhomes on property platted in 1974
which became non-conforming in 1977 after a zoning amendment eliminated townhomes
as a permitted or conditional use within an R-1 zoning district. The judge ruled that the
original plat and special use permit issued by the City was still valid so long as the
conditions of that special use permit were followed. The conditions, for your review,
include constructing a swimming pool and tennis court, correcting drainage issues and
gaining permit approval from Rice Creek Watershed District, the fire chief and building
inspector. Local wetland regulations adopted by the City subsequent to the townhome
special use permit approval cannot be enforced, according to the ruling.
With regard to Rice Creek, the Harstads have applied for a watershed permit and have
complied with and submitted all requested information. It is my understanding the Rice
Creek staff have met onsite and verified the submitted wetland delineation. The only
remaining issue needed for Rice Creek is soil tests. Mr. Harstad dropped off a plan this
morning which shows the areas where soil borings will need to be taken and the likely path
used to enable the boring equipment access onto and through the property. There will be
clearing of trees to accommodate the boring rig to pass through the property. While
significant trees will be avoided at this stage where possible, there will be an obvious
change in the landscape as a result. Tree removal will likely occur at the end of the week
with the actual boring to occur next week.
Staff will send out a notice to residents in the area informing them in advance of the activity
and inviting them to attend a neighborhood meeting which has been tentatively scheduled
for 7:00 pm, June 8, 2005 here at City Hall. It appears that the Rice Creek Watershed
District Board of Directors will likely consider the Harstad application at their meeting on
June 22, 2005.
Inter-office
M E M O
Red Oak Estates #3 -- Townhouse Lot Configuration
Existing Home Existing six-unit
Townhome bldg
COUNTY ROAD H2
Meeting Date: May 23, 2005
Type of Business: Quarterly Report
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Public Works Department Quarterly Report
CITY OF MOUNDS VIEW
PUBLIC WORKS DEPARTMENT
QUARTERLY REPORT
MAY 23, 2005
Presented to:
THE MOUNDS VIEW CITY COUNCIL
Mayor Rob Marty
City Council Member Joe Flaherty
City Council Member Sherry Gunn
City Council Member Roger Stigney
City Council Member Barbara Thomas
Compiled by:
THE MOUND VIEW PUBLIC WORKS EMPLOYEES
Steve Dazenski Marla Manypenny
Nick Fleischhacker Bruce Meehan
Tim Fredberg Tim Pittman
Bill Hanggi Mike Schnur
Jim Hess Pete Szurek
John Hughes Steve Vacek
Tracy Juell Jeff Wienke
Greg Lee
In accordance with and as prescribed by Chapter 6, Section 6.02, Subdivision 3
of the Mounds View City Charter, the Public Works Department respectfully
submits to the City Council for their review the following Quarterly Report.
Respectfully Submitted,
Greg Lee, Director of Public Works
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PROJECT UPDATES
COUNTY ROAD H2 STREET IMPROVEMENT PROJECT
All the remaining punch list items were addressed last year. On November 29,
2004 the City received a letter from SEH recommending the acceptance and final
payment for this project. This was presented to the City Council and approved on
December 13, 2004 via Resolution No. 6410.
As-built (record) plans were created and submitted to the City. This concludes
this project.
COUNTY ROAD H SIDEWALK PROJECT
This project is essentially complete. A punch list of minor items that needed to be
addressed by the contractor has been completed. Staff anticipates that SEH will
be submitting a letter recommending the acceptance and final payment for this
project within the next few weeks.
There was a water main break last fall that affected this project. A short section
of curb and sidewalk was removed. The curb will be replaced in June when the
contractor for the 2003 Street Improvement Project remobilizes to finish the
punchlist items for that project (this cost will be billed to the Water Repair Fund).
City crews will repair the sidewalk.
CITY HALL REHABILITATION PROJECT
On April 4, 2005, at a Work Session, the City Council reviewed the status of the
City Hall Rehabilitation Project, which included design and development level
plans.
On April 11, 2005, the City Council set a public hearing date of April 25, 2005 for
this project and authorized its publication. A presentation will be given at the
public hearing for this project.
On April 25, 2005, the City Council approved and authorized the execution of a
letter of agreement with SEH for the development of detailed plans and
specifications for the bidding document phase of the City Hall Rehabilitation
Project.
Staff is currently looking into developing a plan to relocate employees off-site
should this project proceed. An option for the Police Department would be to
relocate to the new Ramsey County facility off of Highway 96 in Arden Hills: 1425
Paul Kirkwold Drive. The Community Center is being looked at as a possible
relocation site. Two general options are being explored at this time: 1) relocate all
City Hall Staff (except Police) to the Community Center, and 2) phase the project
so Community Development and Finance could remain in the 1994 building
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addition during phase I and then have them move to the new area once it is
completed. Publics Works and Administration would relocate to the Community
center under both scenarios.
Should this project proceed, the next City Council actions will be to approve the
final plans and specifications and authorize for the advertisement of bids. This is
anticipated for late June /early July.
After bids are received, this project will again be presented to the City Council for
approval of an award of contract in August. It is estimated that if this project
proceeds, construction would begin in late September / early October.
TRUNK HIGHWAY 10 NOISE WALL / BERM PROJECT
History / Background (skip to “current status” if familiar with the history)
On June 7, 2004, Ulteig Engineers presented a draft report which had draft
designs and cost estimates for Phase One of the Trunk Highway 10 Noise Wall /
Berm Project. Phase One starts in Ardan Park where the existing wall terminates
and runs easterly past the LaPort Neighborhood to Jackson Drive. Phase one is
then broken down into three segments: Segment "A", the area adjacent to Ardan
Park, Segment "B", the wetland area east of Ardan Park and west of the LaPort
Neighborhood, and finally Segment "C", the LaPort Neighborhood.
For segment "A", the report called for extending the existing wall approximately
432 feet to the east and then tying it into a berm - at an estimated cost of
$213,758.05.
For segment "B", the report called for a berm - at an estimated cost of
$89,177.00.
For segment "C", the report called for a 15-foot high wall - at an estimated cost of
$347,690.20.
These were “construction costs” only and did not include engineering,
administration, staff, and landscaping costs.
At the June 7th Work Session, Staff stated that if these construction costs were
adjusted to reflect estimated total costs, that segment A would be equal to or
greater than $300,000 - the amount promised to the City by Mn/DOT. Given this,
Staff recommended that the City contact Mn/DOT and demand that they install
the wall through the Ardan Park area (Segment A) as they were originally
required to do.
The City Council then focused on the cost of constructing a wall through the
LaPort Neighborhood (Segment C). This was estimated to be $400,000 after
adding in engineering and other costs. Based on this amount, the City Council
questioned what impacts this expenditure would have on the City finances.
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On July 6, 2004, Staff presented two options for Segment A. The option of
extending the wall and not impacting the pond (Option 1), and the option of
extending a berm and impacting the pond (Option 2). The estimated cost of
Option 1 was $277,189.43 and the estimated cost of Option 2 was $267,800.60.
Neither option accounted for Staff time and costs. Since the proposal for
Segment “A” would be to have Staff administer and inspect the project, this cost
should be factored in. The Public Works Director will need to dedicate numerous
hours to perform project administration. The Public Works Supervisor will act as
the on-site project foreman - again, requiring the dedication of numerous hours. It
was conservatively estimated that Segment “A” will require $20,000 to $25,000 in
Staff time.
Given the following:
1. ) The costs of any option involving a berm in Segment “A” and a project
managed by the City will be equal to the amount offered to the City by Mn/DOT.
2.) A wall will require the removal of only a couple of trees, whereas the berm
option would require removal of over seventy (70) trees.
3.) The City will be taking on all liability for the construction and performance of a
berm, whereas Mn/DOT will take on all responsibility and liability for a wall.
Staff continued to recommend that the City require Mn/DOT to construct a noise
wall through segment “A”.
On July 6, 2004 Staff presented new cost estimates that included engineering
and other factors. These cost estimates were:
For segment "A", estimated total cost (excluding Staff costs) is $277,189.43 for a
wall / berm combination or $267,800.60 for a berm only. Including Staff time both
options would be equal to or exceed $300,000.
For segment "B", estimated total cost $127,669.50.
For segment "C", estimated total cost $426,710.70.
On July 12, 2004, the City Council approved Resolution No. 6302 authorizing the
preparation of final plans and specifications for Segments B (wetland berm area)
and C (the LaPort Neighborhood) of the Trunk Highway 10 Noise Wall / Berm
Project. Council also directed Staff to submit a letter to Mn/DOT requesting the
installation of a noise abatement wall in the Ardan Park area.
On July 22, 2004, Mn/DOT responded by stating that they do not have the
capability to produce the Ardan Park wall plans in time for a combined bid letting
of the Ardan Park and LaPort wall. Their design staff is all booked up. However,
5
one of their construction crews is free and therefore has the capability to do the
construction inspection work in the fall / winter of this year.
On August 24, 2004, City Staff and representatives of Ulteig Engineers met with
Mn/DOT to discuss their proposal. At the meeting, Mn/DOT reiterated that they
would like the City of Mounds View to perform all of the design activities for the
portion of wall that Mn/DOT is now responsible for (Segment A through the Ardan
Park Area). In return, Mn/DOT will provide construction inspection.
In addition, Mn/DOT informed Staff at this meeting that because Mn/DOT is now
responsible for the Ardan Park segment of wall, they would like to evaluate the
effectiveness of a wall by performing a noise model of the area. Based on this
model Mn/DOT will determine what needs to be constructed in the Ardan Park
Area (Segment A).
In late August, Mn/DOT performed a noise modeling of the Ardan Park Area. The
model utilized six (6) noise receptors located at the front of the six (6) closest
homes to the highway along Long Lake Road. A model was then set for the
following several conditions: existing conditions, extending the twenty foot (20’)
high wall 200 feet to the east, then 400 feet, 500 feet, 600 feet, and finally 800
feet. Mn/DOT’s interpretation of the data collected was that “any added length
beyond 500 feet really does not change the noise levels for most of the homes”.
Based on this, Mn/DOT is proposing a twenty-foot (20’) high wall, extending five
hundred feet (500’) from the existing wall to the east. At the August 24, 2004
meeting, Mn/DOT confirmed that that they could dedicate a maximum of
$300,000 to this project.
The aforementioned information was presented to the City Council at a Work
Session on October 4, 2004. The City Council expressed dissatisfaction with
Mn/DOT’s position on this issue and directed Staff to set up a meeting with the
City’s State Representatives. The Mayor, Mayor elect, City Administrator, and
Public Works Director met with State Representative Benardy and State Senator
Betzold on December 6, 2004. Based on this meeting City Staff will see what
assistance the League of Minnesota Cities can provide us. The State
Representative will also look into this matter to see if they can provide
assistance.
Current Status
A transportation coalition made up of Mn/DOT, Ramsey County, Anoka County,
Shoreview, Blaine, and Mounds View is planning improvements to the County
Road J area, between Airport Road and Naples Street. This project is being
termed as “Phase I” of the improvements planned for this area. Phase I is
anticipated to be completed in 2007. Phase II, which includes interchange
improvements to the Lake Road / County Road J and I-35W Interstate
interchange, is anticipated to be completed in 2011. With Phase II construction,
Mn/DOT anticipates the addition of a third eastbound lane on Trunk Highway 10
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just west of I-35W. This additional lane would increase the capacity of the
highway system and would require that Mn/DOT provide noise abatement
measures (most likely a wall) along this area.
Staff recommends that discussions on this item be tabled until later this summer
when more is known about future transportation plans for this area.
As of this date, the City has spent $53,361.62 in engineering fees to the City’s
consultant assisting the City on this issue. Staff estimates that approximately the
same amount has been spent in Staff time over the last three years.
SILVER LAKE ROAD SIDEWALK PROJECT – FROM CO. RD. H TO CO. RD.
10
The preparation of a preliminary feasibility report and consultant selection was
authorized in 2004. Based on the preliminary data collected, there will be great
difficulty in constructing a sidewalk along the east side of Silver Lake Road,
between County Road H and County Road H2. For this reason, BRAA will also
determine the feasibility and a cost estimate for construction on the west side for
this segment.
There are also issues with the location of the sidewalk within the County’s right-
of-way. Because of the lack of a shoulder or recovery lane, and because of the
current forty mile per hour (40mph) speed limit along this section of Silver Lake
Road, the County has expressed a preference for a ten (10’) foot buffer zone
between the back of curb and the edge of the side walk. The County does
recognize that a ten (10’) foot buffer zone will most likely not be feasible either on
the east or west sides of Silver Lake Road. They allow a lesser buffer zone. Staff
and the consultant will be working with the County on this issue.
Regardless of which side of Silver Lake Road is considered for the construction
of the sidewalk, there will be wetland that will need to be mitigated (replaced).
This issue will certainly complicate the project. The City may have some wetland
banking credits with the Rice Creek Watershed District as a result of the
Woodcrest Park project. However, these credits are currently not official since
they were not recorded with the Board of Water and Soil Resources (BWSR). If
the Corp of Engineers requires wetland mitigation, the complicated and costly
process of having the wetland credits certified to BWSR will need to be initiated.
Finally, there will be issues associated with land acquisition. Regardless of
which side of Silver Lake Road the sidewalk is constructed on, there will need to
be easements acquired. This always complicates a public improvement project.
Based on the aforementioned issues and the time needed to address them, the
schedule for the project is greatly impacted. A draft report is planned to be
submitted in July. If the draft report is acceptable to the City Council, and if the
City Council wishes to proceed with the project, a neighborhood meeting will be
7
conducted shortly after the draft report is submitted. Staff anticipates a spring
2006 construction for this project, should it proceed. This will be an appropriate
time frame to address the issues associated with this project and allow for
increased community involvement and communications.
2003 STREET IMPROVEMENT PROJECT
There are several punch list items that will need to be completed. These are
mainly driveway and sod repairs.
There are two short street segments located on Groveland Road and Knollwood
Drive, both just north of County Road I where more additional work is needed.
These two locations are where Saint Paul Water Works has two very large (5’ in
diameter) water pipes. Curbing will be added to both segments and the old
bituminous, which was laid over a concrete slab, needs to be milled off and
repaved on the segment on Knollwood Drive.
Also, as required in the specifications, the wear course will be paved in July/early
August of this year. The contractor will submit the paving schedule later this
month. The paving process will take two to three days to complete weather
permitting. Notice of the paving schedule will be sent to the affected property
owners.
2005 STREET IMPROVEMENT PROJECT
On May 9, 2005 the City Council adopted Resolution 6520 approving the
sufficiency of petition in opposition to the 2005 Street Improvement Project. As
per subdivision 4 of Section 8.04 of the City Charter, “When a proposed
improvement is disallowed under the foregoing subdivisions, the Council shall not
vote on the same improvement within a period of one year after the public
hearing on said improvement. “ Therefore, no action will be taken on this project,
as proposed, for a minimum of one year from March 14, 2005.
Staff will be proposing to the City Council that the City review and re-evaluate the
City’s infrastructure improvement program. This topic will be discussed at the
July 5, 2005 City Council Work Session Meeting.
The review and re-evaluation the City’s infrastructure improvement program may
include several stages:
Stage One – Information: to collect data and to better define the problems
Stage Two – Visions and Goals: to determine the needs and expectations of the
community
Stage Three – Policies and Procedures: to review current policies, resolutions
and ordinances and confirm that they meet the goals and visions set by the
community.
8
This process will take a considerable length of time to complete. Once
completed, the infrastructure rehabilitation needs for the entire City, including
what was the 2005 Street Improvement Project area, will be reviewed. The City
will then develop a program and schedule based on several factors such as
physical needs, financial constraints, and public support.
Staff anticipates that the soonest a neighborhood infrastructure program could be
implemented is 2007.
HIDDEN HOLLOW STREET AND UTILITY INSTALLATION (RESIDENTIAL
DEVELOPMENT) PROJECT
Similar to the 2003 Street Improvement Project, there are several punch list
items that will need to be completed. The utility punch list items will be completed
by June 1, 2005. Also, as with the 2003 Street Improvement Project, the wear
course will be paved in July/early August of this year.
GROVELAND PARK BUILDING REPLACEMENT PROJECT
On October 25, 2004, the City Council approved Resolution 6383 approving and
authorizing the execution of a Letter of Agreement with TKDA in the amount of
$19,600 for the preparation of plans and specifications for the Groveland Park
Building Replacement Project.
City Staff has met on site with TKDA’s architect and project engineer to discuss
design issues. There are slight changes to the Hillview Plan recommended for
this project. These changes will increase the efficiency and utility of this building.
TKDA has surveyed the site and has submitted draft plans. The draft plans were
distributed at the Parks and Recreation Commission Meeting on April 28th and
will be discussed by the Commissioners at the May 26th meeting.
Should the Parks and Recreation Commission find the plans acceptable and
wish to proceed with the project, they may make a motion at the May 26th
meeting. If this occurs, the draft plans and the Commissions recommendation to
approve the plans and order the project will be submitted to the City Council on
June 13, 2005 for their consideration.
WELL NO 3 & 5 REHABILITATION PROJECT
The City established a maintenance program whereby the wells would be
evaluated and rehabilitated on a seven-year cycle. The City tried a longer period
of eleven years; however, it was discovered that this period was too long to
identify minor problems and correct them before they became major
replacements. Wells Number 3 and 5 were last rehabilitated in 1997. Based on
the seven-year evaluation schedule, they were therefore due for rehabilitation
last year.
The 2004 adopted budget has a total of $60,000 for well inspection and
9
preventative maintenance.
Bids for the 2004 Well Rehabilitation Project were received at 10:00 a.m. on
Wednesday, November 17, 2004 at City Hall. A total of three (3) bids were
received for this project. The low bid of $44,893.80 was submitted by E.H.
Renner & Sons of Elk River, Minnesota.
On November 22, 2004, the City Council approved Resolution 6398 approving a
contract award for the 2004 Well Rehabilitation Project. A preconstruction
meeting was held on December 6, 2004 with E.H. Renner & Sons.
Work on this project has continued since December of 2004. Work on Well No. 3
is 95% complete and about 80% on Well No. 5. Work on both wells should be
completed by late June.
SANITARY SEWER ILLICIT CONNECTION INSPECTION PROGRAM
In August of 2004, the City began inspecting the plumbing of single-family
residential homes to ensure that only proper connections are made to the
sanitary sewer system. Illicit connections of drainpipes and sump pumps into the
sanitary sewer cost the City tens of thousands of dollar per year. These costs are
then passed on to the users of the system.
On May 2, 2005 a report for the single-family residential home inspections was
submitted to the City Council. Staff will continue to take inspection appointments
and re-inspect properties as residents call. Staff will make every effort to bring
the remaining few properties into compliance.
As required by the City Code, those properties that are not in compliance will
receive a seventy-five dollar ($75) surcharge on their quarterly utility bills.
The single-family residential homes inspections were the first phase of this
program. In the spring of 2005 Staff initiated the second phase of this program
whereby the remaining properties connected to the City’s sanitary sewer system
are currently being inspected. This includes commercial, industrial, and multi-
family residential properties. As of this date the multi-family residential properties
have all been inspected. Inspections of commercial and industrial properties will
continue through the month of June during normal business hours.
STREET LIGHT REPLACEMENT PROGRAM
Currently there are about 260 public streetlights throughout the City. Of these,
the City owns only 54 of them, of which nine (9) are scattered throughout the City
and the remainder are grouped in the Park View Neighborhood, around Mounds
View Drive, and the majority are in the City’s Industrial Park, along Program
Avenue, Woodale Drive, and Quincy Street.
The City does not have the equipment or the manpower to maintain the
streetlights. In most cases, the City has been contracting this work out at a large
10
expense to the City. The bottom line is that it is not cost effective to maintain
these streetlights.
On August 9, 2004, the City Council approved Resolution 6327 approving a
contract award with Xcel Energy for the Street Light Replacement Program. Staff
has consulted with Xcel Energy and developed the following proposal:
Industrial Park Area – 40 Lights $191,000
Parkview Area – 5 Lights $ 24,000
Various Locations - 3 lights $ 18,000
TOTAL $233,000
The project is nearly complete. The lights have all been replaced with Xcel
Energy lights. There are only a few driveway patches in the industrial area that
Xcel Energy has yet to address.
STORM SEWER REHABILITATION PROJECT
2005 represents the second year of a five–year storm sewer inspection program.
As the City performs the inspections, a list of storm sewer failures and drainage
problems are identified. Staff is currently reviewing the list of larger storm sewer
problems and issues and developing a project list to be bid on by outside
contractors. Smaller storm sewer issues will be handled internally.
Potential 2005 projects follow:
Greenfield Park & Oakwood Park outlying areas and ditches - trench and
reestablish.
Pinewood Elementary School – re-install 48-inch pipe.
Woodcrest Park – fix washout and eroded swale
ArdanPark holding ponds – clean drainage restrictions
MOUNDS VIEW MANUFACTURED HOME SECOND ACCESS
On February 14, 2005 the City approved the acceptance and final payment for
this project via Resolution No. 6451. The Mounds View Manufactured Home Park
Community was financially responsible for a portion of this project. Therefore on
March 28, 2005 an Assessment Hearing was conducted and a Special
Assessment Levy was adopted via Resolution No. 6488.
Traffic counts were taken at this intersection in April of this year. The average
daily count for vehicles using the new access is 611 vehicles per day.
COUNTY ROAD 10 REDEVELOPMENT AND REVITALIZATION PLAN
On November 22, 2004, the City Council approved Resolution No. 6399
approving a contract award for work associated with the County Road 10
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Redevelopment and Revitalization Project to the engineering firm of Bonestroo,
Rosene, Anderlik & Associates Inc (BRAA). Survey work and data collection for
this project started the week of December 6, 2004.
A Project Management Team (PMT) has been developed for the project. The
PMT meets once a month to discuss various aspects of the projects. One of the
first priorities of this project was to evaluate the feasibility of installing an
Emergency Vehicle Preemption System (EVP) at all signalized intersections.
This is the system that allows emergency and safety vehicles to pass through
intersections without conflict with opposing traffic. This project was presented to
the City Council on April 25, 2005. The City Council approved Resolution 6502
ordering the Emergency Vehicle Preemption (EVP) Installation Project. It is
planned to have the City Council award a contract for this project on August 8,
2005.
SPRING CREEK REGIONAL WATER QUALITY POND
On May 24, 2004, the City Council approved Resolution 6266 authorizing the
preparation of a preliminary feasibility report and consultant selection for the
construction of the Spring Creek Regional Sedimentation Pond to be located
south of Woodale Drive.
The City’s Capital Improvement Program had the creation of a feasibility report
for a regional sedimentation pond to be located south of Woodale Drive
scheduled for 2004. The adopted 2004 Budget had allocated in the Storm Water
fund $15,000.00 for a feasibility report for the creation of this sedimentation pond.
As part of the permit for the 2003 Street Improvement Project, the Rice Creek
Watershed District required a letter from the City “stating its intent to enhance
water quality treatment for this area and outlining specifics on the future regional
practice mentioned for the Spring Lake Road trunk storm sewer system“. What
the Watershed was looking for is written commitment from the City to perform
regional storm water treatment.
A draft feasibility report entitled “2nd Draft“ was submitted to the City Council on
April 11, 2005, with a proposed resolution to award a land appraisal contract. At
that meeting, the City Council made a motion to postpone this item until after a
decision is made on the 2005 Street Improvement Project.
With the approval of the sufficiency of petition in opposition to the 2005 Street
Improvement Project, Staff will be presenting this project to the City Council
requesting direction on any further action.
PROGRAM AVENUE / COUNTY ROAD H2 CURVE ANALYSIS
On October 11, 2004 the City Council approved Resolution No. 6369 authorizing
the execution of a Letter Agreement with BRAA for the investigation and
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development of vehicle safety measures at Program Avenue / County Road H2
Curve. A report addressing possible short-term solutions to the issue has been
completed.
Based on the report, Staff is recommending that the City proceed with the
installation of the chevron delineator signs along the curve according to the
guidelines included in the report as the short-term solution to this problem. The
estimated cost of the recommended signage installation is $2,000 - $2,500. Staff
will initiate the signage installation later this month.
Staff believes that the installation of signage alone is the most cost effective
short-term solution. If it is determined that the signage alone does not effectively
address the problem, additional measures can be and will be explored at that
time.
Long-term solutions are currently being studied. These include: increasing the
radius of the curve, adding super elevation to the curve, installation of a berm
along the north and east sides of the curve, and conversion of the curve to a two
way stop configuration. All of these possible long-term solutions are relatively
expensive and would be more cost effective if implemented at a future date when
the roadway is rehabilitated.
WELL NUMBER 4 REHABILITATION
Well Number 4 has been out of service since 1992, due to water quality issues. It
is located at the southeast corner of Edgewood Drive and Hillview Road. The
cost and issues of making it operational are being studied by the engineering firm
of Short, Elliot, Hendrickson Inc. (SEH). A water quality analysis of the water
contained within the aquifer from which Well Number 4 pumps was performed.
The tests indicated that the contaminants can be effectively treated at Treatment
Plant No. 1.
A draft feasibility report, which includes several options for the possible future
use of Well No. 4, has been submitted. Staff is currently reviewing this draft
report and will be discussing the results with SEH.
ADDITIONAL UPDATES
PAVEMENT MANAGEMENT – STREET RATINGS
The Public Works Department will be performing a condition rate study of all City
owned streets. This study will be conducted in June of 2005. The data from the
study will be used to develop and refine the City Infrastructure Improvement
Program.
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COUNTY ROAD H TRAILWAY – Edgewood Drive to Old Highway 8
Reimbursement status.
This project was completed in the fall of 2002. The agreement with the County
was that the City was responsible for the initial installation of the trailway
including engineering, construction, and administration costs. Upon completion of
the project the City was to notify the County of the final construction costs. The
County would then request regional parks funds from the Metropolitan Council in
an amount sufficient to reimburse the City.
An invoice in the amount of $49,585.94 was submitted to the County. The City
has since received a letter from the Ramsey County Parks and Recreation
Department Director stating that the County has requested to be reimbursed for
this project. However, due to the failure of the states bonding bill in 2004, funds
are currently not available. The County will request reimbursement for the project
again in the 2006 –07 Capital Improvement Program (CIP). Because it was in the
2004-05 CIP, it will receive priority ranking for the upcoming biennium.
TRAFFIC COUNTS
Every other year the City of Mounds View is required by the Minnesota
Department of Transportation to conduct Traffic Counts at specified locations. In
2003 the City conducted traffic counts at a total of forty-eight (48) locations
throughout the City. Thirty-six (36) locations were required by Mn/DOT. Twelve
other locations were selected to obtain traffic data related to specific City projects
or issues. Public Works will be conducting traffic counts in 2005 at the same
number of locations as in 2003.
PARKS AND RECREATION COMMISSION UPDATE
Issues and Activities the Parks and Recreation Commission has been or is
working on:
Facility Guide Update
Greenfield Park Playground Equipment Replacement Project
Groveland Park Building Replacement
Park Usage Survey
LAKESIDE LIONS PARK – FISHING PIER
The Department of Natural Resources (DNR) has a program entitled, “Fishing in
the Neighborhood” (FIN). As part of this program, the DNR has dedicated a grant
to the Lakeside Lions Park for constructing a floating fishing pier. The pier would
be 104 feet in length and have a “T” section on the end. The estimated cost is
$22,000. The DNR Grant is for $12,200. The remaining $10,000 was raised from
several sources, some of which may include: Spring Lake Park Lions, Fridley
Lions, and donations.
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This will be installed in early June of 2005. The DNR will also be stocking the
lake this spring with large mouth bass and black crappies.
WATER TREATMENT PLANT - Media Replenishment Project
On March 1, 2005 the City Council approved Resolution 6466 approving a
contract to replenish the media filters at Water Treatment Plant No. 1. This work
has been completed. The employees involved should be commended for
developing and executing this project.
CITY HALL ELECTRONIC MESSAGE BOARD
On March 1, 2005 Staff presented options to address operational issues with the
City’s electronic message board located at City Hall.
(Option 1) Repair and Replace all Major Components: Cost $7,052
(Option 2) Retrofit Current 2 Line Double Sided Message Board to a LED
Lighting Display: Cost $33,139 Provides a payback period of fifty–one (51)
months from an energy consumption standpoint.
(Option 3) Retrofit Current Message Board to an LED Lighting Display
with a Three Line Double Sided Display: Cost $57,577
(Option 4)
To halt the operation of the electronic message board and remove it from
service. Revenue +$3,050
The direction given at the meeting was to continue to operate the message board
as is and continue to perform minor maintenance (bulb replacement).
MISCELLANEOUS NOTES
Silver Lake Woods Condominiums – Dedication of Private Streets
This issue continues to be discussed between the City’s legal counsel and the
association’s legal counsel. The City’s legal counsel believes that the City has
given them enough information as to the issues involved. It is now up to the
association to decide how they want to proceed.
Staff has informed the board members of the association that the City will not be
conducting a street project in 2005 and most likely not conduct one until 2007.
The association is working on internal issues related to the dedication of their
streets. Staff and the City’s legal counsel will continue to work with the Silver
Lake Woods Condominium Association on the issues pertaining to the dedication
of their streets to the City.
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MAJOR EQUIPMENT PURCHASES
Replacement Tractor Resolution No. 6420 January 10, 2005
Replacement Pick-up Truck Resolution No. 6422 February 28, 2005
Replacement Tanker Truck Resolution No. 6421 March 14, 2005
SPECIAL RECOGNITION
Nick Fleischhacker passed his S-D Sewer License in February of 2004.
Sanitary Sewer Illicit Connection Inspection Program. A special thanks and a job
well done to the Public Works employees who participated in the Sanitary Sewer
Illicit Connection Inspection Program. These people were: Bruce Meehan, Bill
Hanggi, Jeff Wienke, Mike Schnur, Pete Szurek, Nick Fleischhacker, Steve
Dazenski, Tim Pittman, and Tracy Juell.
Town Hall Meeting. Special recognition and thanks is extended to those in Public
Works that contributed to the success of the First Annual Town Hall Meeting.
These employees include: Bruce Meehan, Marla Manypenny, Bill Hanggi, Jeff
Wienke, Pete Szurek, Nick Fleischhacker, and Tracy Juell.
PUBLIC WORKS 1st QUARTER REPORT 2005
Water Division
First Quarter Report
2005
Maintenance
• Pumped 34,068,000 gallons in January
• Pumped 30,321,000 gallons in February
• Pumped 33,925,000 gallons in March
Repairs
• Four water main breaks
8360 Fairchild
2343 Hillview
2902 Ardan
2249 Lois
• Three service line repairs
2638 Clearview
5206 Long Lake Rd
8144 Pleasant View Ct.
• Repaired Hydrant
• Behind building N behind Mounds View Hotel, (Hydrant Froze)
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• Repaired aprox. 25 MXU’s and 35 MIU’s
Miscellaneous
• State samples (Fluoride)
• Bill Hanggi attended Rural Water School
• Mike Schnur began attending the John Thom Water School
Well # 3
• Replenished oil in the automatic air oiler
• Replaced door alarm sensor
• Hawkins rebuilt SO2 cylinder unit
• Replaced re-circulator pump on furnace
• Cleaned the reclaim tank
• Re-built 3 Cl2 roto-meters
• Well was pulled by E. H. Renner for service
Well # 5
• Replaced exterior incandescent bulbs with new fluorescent bulbs
• Well was pulled by E. H. Renner for service
Well # 6
• Scrubbed entire plant, (tanks, pipes, and floor)
• Refurbished Cl2 monitor (new motor, and copper electrode)
• Replaced furnace mercury switch
Booster Station
• Replaced leaking coolant line for bearing packing pump #2
Sewer Department
First Quarter Report
2005
• Snow and Ice Control as necessary
• Removed snow out of the parking lots from City facilities
• Cleaned 4.6 miles of sanitary sewer
• Maintained pumps at lift stations
• Moved office furniture in City Hall
• Maintained the Vactor
• Continuing education to maintain various departmental licenses
• Maintained plowing vehicles
• Cleaned catch basins
• Assisted Water Department with meter repairs
• On-going cleaning of the Public Works shop
• Cleaned of the Lift Stations
• Inspected Sump Pumps
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• Outfitted replacement camera trailer
• Swept streets
• Patched blacktop
• Worked on Town Hall meeting presentations
• Sat up and removed special-election materials
Streets Department
First Quarter Report
2005
• Snow and Ice Control
• Constructed new and repair existing wooden barricades
• Cleaned and painted green sign posts of existing street signs
• Replaced combustion chamber on south waste oil heater
• Assisted with on going street equipment maintenance
• Prepared sweeper for spring sweeping
• On-going cleaning of the Public Works shop
• Maintained building
• Assisted Water Department with four (4) water-main break repairs
• Repaired potholes (cold mix)
• Maintained street signs
• Deiced and cleaned catch basins
• Set up and removed special-election materials
• Continuing education to maintain various departmental licenses
• Began spring street sweeping
• Participated in sweeper demonstrations
Surface Water Department
First Quarter Report
2005
• Inspect Zoned map areas
o Woodale & Cty Rd H (stream running into H holding pond)
o Oakwood Park (Trail, Stream, Inlet / Outlet, Foot path)
o Ardan Outlet (running to Hwy 10 & along back side of stream)
• Cut back brush and remove debris to allow for better flow to storm sewer
pipes to the west of road
• Met with Final Grade per inspection of Greenwood and Oakwood Park
• Developed summer Ed. program with RCWD and City’s Town Hall
meeting
•
• Assisted Streets Department with Road Patching
• Finalized and submit SW division annual report
• Presented annual Report at January 25th City Council meeting
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• Met with Bona Road homeowners to discuss possible options to drainage
easement effecting properties
• Assisted Parks Department with the Hillview Park shelter, MVCC banquet
entrance and Silver View Park maintenance
• Reviewed and purchased Storm Water RTK video for staff to view at June
RTK training
• Snow and Ice Control as necessary
Central Garage
First Quarter Report
2005
• Maintained and repair squads, staff cars, trucks and equipment
• Snow and Ice Control as necessary
• Maintained records of repairs
• Maintained stock of parts
• Continuing education to maintain various departmental licenses
• On-going cleaning of the Public Works shop
• Spec out new truck for Parks Dept
• Spec out new chassis for water truck
• Set-up new computer program for City vehicles in which the repair
manuals are all on CD (this will eliminate the need to purchase repair
manuals)
Administration
First Quarter Report
2005
• Sanitary Sewer Illicit Discharge program. A full update was provided to the
City Council at May 2, 2005 Work Session. Highlights include:
o A total of 3022 single-family residential properties were
notified of the inspection program – as of today, (14) have
not made an initial inspection appointment.
o As of today, 4-13, (488) properties have sump pumps. (134)
properties were not in compliance and were required to
make corrections – (15) of which, have not made the
corrections.
o (81) property owners took advantage of the reimbursement
program and a total of $8,556.56 was reimbursed to them to
correct their storm sewer discharge.
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o A total of 514.7 hours of OT ($15,493.56) was dedicated to
performing the single-family inspections.
o The Multiple Dwelling inspections have been performed.
Commercial property inspections will begin in May 2005.
• The 2004 Consumer Confidence Report (CCR) is being finalized and will
be sent to the printer and distributed via the USPS by July 1, 2005. This
yearly report is mandated by the Minnesota Department of Health and
must be distributed to all consumers of the City’s water. This report entails
the contents and testing levels of the water for the year. Look for your
copy in the mail!
Parks Division
First Quarter Report
2005
• Cleaned out storage area of Silver view building
• Removed leaves from parks and parking lots
• Removed leaves from tennis courts
• Put up volleyball and tennis nets, tennis and basketball nets
• Picked up temporary carpet in Hillview building
• Cleaned rollerblade rink at Hillview
• Weeded and wood chipped area around City Hall marquee sign
• Added sand to all volleyball courts
• Groomed ball fields
• Trimmed trees
• Painted bathroom at Random
• Fixed floor at Random
• Various plumbing jobs at Community Center
• Went thru complete sound and paging system at Community Center
• Met with various contractors concerning carpet cleaning and maintenance
• Replaced pitching rubber and clay packed mound at Greenfield
• Replaced ballasts and bulbs at various city buildings
• Replaced ceiling tiles as needed
• Prepared equipment for summer use
• Cleaned and re-organized shop storage areas
• Removed snow from sidewalks, crosswalks and trails
• Aided in snow removal from entryways of all city buildings
• Ordered stock for spring/summer projects
• Assisted in shop cleanup and maintenance
• Painted doors and frames at MVCC
• Built a façade for entryway to banquet area with other PW staff
• Assisted in backflow and sprinkler system inspections
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• Responded to various residents comments, concerns and questions
• Gathered information and prepared reports for various committees
• Worked on equipment and shelter building purchases ie. Specifications,
meeting with engineers, dealers and working thru the bidding process
• Worked on security system at S.V. shelter and MVCC
• Maintained ice rinks
• Maintained warming houses
• Constant litter pickup
PUBLIC WORKS DEPARTMENT WINTER ACTIVITIES
The following is a list of activities that the Public Works /Parks Department is
involved in during the winter months.
1. Scraping of used signposts and repainting of them to put back into stock
2. Mailbox post fabrication
3. Oil burning heaters, maintenance and repairs
4. Bulbs and ballast replacement at city buildings
5. Building of shelves at City Hall and Police Department
6. Ceiling tile replacement
7. Gate maintenance
8. Snowplowing
9. Snowplow maintenance
10. Sign replacement due to accidents
11. Oil filter crushing for recycling
12. Assist with maintenance on equipment
13. Shop main. Painting, cleaning of floor drain system, mechanical repairs
14. Design/fabricate metal brackets, shelves
15. Summer equipment – prep for use
16. Water main breaks (7 as of this date)
17. Restock inventories, filters, cleaning supplies, paper products
18. Cleaning/organizing of storage rooms
19. Wood barricade restoration
20. Traffic control equipment maintenance
21. Pothole patching with winter mix
22. Periodical maintenance of gravel patches due to waterman breaks
23. Weight restriction signs
24. Recycling- tires, batteries, metal
25. Cleaning of vehicles and equipment and yearly waxing
26. Clearing snow away from hydrants was needed
27. Snow removal on sidewalks, crosswalks, and trails
28. Well readings
29. Change chemical tanks
30. Charts and buffers
31. Utility locates
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32. Meter repairs
33. Water shut off / turn on
34. Enter readings and make changes as needed
35. Water samples
36. Test water
37. Shovel entryways to all City buildings
38. Grease all meters, pumps and motors
39. Water and sewer repair inspections
40. Meter readings
41. Schooling and decertifying of required license
42. Well house cleaning
43. Reclaim tank cleaning
44. Clean garage
45. Air compressors maintenance
46. Furnace repairs as needed in well houses
47. Chemical feed equipment repairs as needed
48. Hydrant repairs
49. Repairs to chlorine analyzer
50. Adjust chemical feed rate
51. Monthly state fluoride reports
52. Valve repairs
53. Sump pump inspections
54. Flow tests
55. Well maintenance planning
56. Test gas-monitoring system
57. Measure filter media levels
58. Flush sand separators
59. Refurbish meters
60. Make new valve wrenches
61. Repair small water leaks in plants when they appear
62. Order stock for summer projects
63. Create year-end pumping records
64. Order and take delivery of chemicals
65. Create and mail out meter repair notices
66. Monitor scads system
67. Maintain security alarm system
68. Budget and implement system upgrades
69. Record and log well maintenance in database
70. Ordering meters, MXU’s, and batteries
71. Set up for elections
72. Update water ties books
73. Replace chemical feed lines
74. Assist with back flow prevention inspections
75. Assist with sprinkler system inspections
76. Repairs to vehicles and equipment
77. Respond to residents concerns
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78. Updating of watermain, sanitary, storm sewer maps
79. Establish ice rinks
80. Warming house maintenance
81. Litter / trash pick up
82. Tree trimming and pruning