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HomeMy WebLinkAboutAgenda Packets - 2005/06/13CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, June 13, 2005 7:00 p.m. (Revised as of Friday, June 10, 2005 @ 4pm) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Marty, Stigney, Gunn, Flaherty, Thomas 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to five minutes. 6. SPECIAL ORDER OF BUSINESS A. Certificate of Recognition for Mounds View Resident Andre Koen, Recently named the “Community Presentations Volunteer of the Year” by the Minneapolis Area Chapter of the American Red Cross 7. JUST AND CORRECT CLAIMS 8. COUNCIL BUSINESS A. 7:05 pm Public Hearing, Second Reading and Adoption of Ordinance 759 Amending Section 4.02 of the Mounds View City Charter, Filing for Office. (ROLL CALL VOTE) B. Resolution 6551 Authorizing Severance Payment for Sergeant Jerry Johnson C. Resolution 6552 Authorizing Severance Payment for Charlie Hansen D. Resolution 6541 Resolution Accepting and Approving the Bridges Redevelopment Site Alternative Urban Areawide Review (AUAR). E. Resolution 6557 Appointing Nicholas Fleischhacker to a Vacancy in the Surface Water Division of the Public Works Department F. Resolution 6558 Approving the Plans and Specifications, Waiving the Public Improvement Hearing, Ordering the Project, Setting a Bid Date, and Authorizing to Advertise for Bids for the Groveland Park Building Replacement Project G. Set a Special Meeting of the City Council for June 20, 2005 at 6:00pm at the Mounds View Community Center located at 5294 Edgewood Drive for the Purposes of Considering the Proposed Sale of Land Comprising the Bridges of Mounds Golf Course to Medtronic. H. Authorization to conduct a Study to Evaluate the Feasibility of Rerouting Driveways within the Red Oak Estates Development Area through a Wetland onto Long Lake Road I. Resolution 6561 Approving an Agreement with Mr. Charles Hansen to Provide Interim Financial Services 9. CONSENT AGENDA A. Set a Public Hearing for Monday, June 27, 2005, at 7:05pm to Consider Resolution 6545, an Off Sale Intoxicating Liquor License Renewal for ABC Liquor located at 2840 Highway 10. B. Set a Public Hearing for Monday, June 27, 2005 at 7:10pm to Consider Resolution 6546, on Off Sale Intoxicating Liquor for Big Top Discount Liquor located at 2577 Highway 10. C. Set a Public Hearing for Monday, June 27, 2005, at 7:15pm to Consider Resolution 6547, an Off Sale Intoxicating Liquor License for Vino & Stogies, located at 2345 County Road H2 D. Set a Public Hearing for Monday, June 27, 2005 at 7:20pm to Consider Resolution 6548, an On Sale Intoxicating Liquor License for Robert’s Sports Bar and Entertainment located at 2400 County Road H2 E. Set a Public Hearing for Monday, June 27, 2005 at 7:25pm to Consider Resolution 6549, an On Sale Intoxicating Liquor License for Jake’s Sport’s Café located at 2400 Highway 10 City Council Agenda June 13, 2005 Page 2 9. CONSENT AGENDA cont…. F. Set a Public Hearing for Monday, June 27, 2005 at 7:30pm to Consider Resolution 6550, an On Sale Intoxicating Liquor License for The Mermaid, located at 2200 Highway 10. G. Approval to purchase Squad Car Set up From Emergency Automotive Technology, Inc. H. Licenses for Approval I. Resolution 6555 Approving an Easement Use and Restoration Policy J. Resolution 6556 Approval of Prohibition of Parking on Knollwood Drive K. Resolution 6559, a Resolution Authorizing the Posting of a Vacancy in Community Development Department and Approving Supplemental Summer Staffing L. Resolution 6560, a Resolution Authorizing Additional Compensation to RLK-Kuusisto for Work Associated with the Comprehensive Land Use Amendment 10. APPROVAL OF MINUTES A. Council minutes of May 9, 2005 B. Council minutes of May 23, 2005 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Tuesday, July 5, 2005 @ 7pm Next Council Meeting: Special Meeting on Monday, June 20, 2005 @ 6pm located at the Mounds View Community Center Item No: 08A Meeting Date: June 13, 2005 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Second Reading and Adoption of Ordinance 759, an Ordinance Amending Mounds View City Charter Section 4.02, “Filing for Office” Introduction: On May 23, 2005, the City Council approved the first reading and introduction of Ordinance 759, an Ordinance Amending Section 4.02 of the Mounds View City Charter with some corrections. Discussion: The intent of the Charter Commission with this resolution is to clarify language in the charter relating to the filing fee required for candidates filing for city offices. Clarification of the filing fee of $20 would be consistent with Minnesota Statute 205.13 subd. 4. Staff has reviewed this amendment and feels the changes are preferable over the current language and support the adoption of the ordinance. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. The ordinance requires a public hearing, which has been scheduled for Monday, June 13, 2005 at 7:05 pm. The Notice of Public Hearing was published in the May 25, 2005, edition of the Mounds View/New Brighton Bulletin. Recommendation: Hold the public hearing and consider the second reading and adoption of Ordinance 759. This requires a roll call vote. Respectfully submitted, Desaree Crane Attachments: 1. Charter Commission Resolution 2005-01 2. Ordinance 759 ORDINANCE NO. 759 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER BY AMENDING SECTION 4.02 OF THE CHARTER RELATING TO “FILING FOR OFFICE” THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View City Charter Commission, has hereby determined that Section 4.02, Subdivision 1 of the Charter of the City of Mounds View relating to “Filing for Office” be amended by the addition of the bold and double- underlined language and by the deletion of the bold and stricken as follows: Section 4.02. Filing for Office Subdivision 1. Pursuant to Minnesota Statute 205.13, as amended, no earlier than seventy days nor later than fifty-six days before any municipal election, any resident of the City qualified under state law for elective office may, by filing an affidavit and by paying a filing fee of $20 or by filing a petition in compliance with MN Statute 205.13, Subd. 4, as amended, to the Clerk-Administrator in the amount of the ordinance, have their name placed on the municipal election ballot. Amendments to Minnesota Statute 205.13 shall take precedence over this subdivision. SECTION 2. This ordinance takes effect 90 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the City Council of the City of Mounds View this 23rd day of May, 2005. PUBLIC HEARING, SECOND READING AND ADOPTION by the City Council of the City of Mounds View this 13th day of June, 2005. _______________________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (seal) APPROVED AS TO FORM: _____________________ Scott Riggs, City Attorney Item No. 08B Type of Business: CB Meeting Date: June 13, 2005 City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Resolution 6551 Authorizing Severance Payment for Sergeant Jerry Johnson Background Jerry Johnson has retired from the Mounds View Police Department effective May 31, 2005. Attached is Resolution 6551, which authorizes severance payment to Jerry Johnson. These payments are in accordance with the Mounds View Personnel manual and the LELS Labor Agreement. Resolution 6551 provides a cash payout for Sergeant Johnson’s vacation time of $1,818.76. This is calculated as 54.65 accrued vacation hours times his hourly rate of $33.28. Resolution 6551 also provides for a cash payout of Jerry Johnson’s sick time. Jerry Johnson, in accordance with Article 22 of the LELS Sergeant Labor Contract, is eligible to contribute 65% of his accumulated and banked sick leave for contribution to the employee Retirement Health Savings plan. This is calculated as 2,168.73 accrued/banked sick hours times 65% times his hourly rate of $33.28. This comes to $46,914.16 to be contributed to the Retirement Health Savings plan. Recommendation Staff recommends severance payment and contribution to the Retirement Health Savings Plan for Jerry Johnson in accordance with the City’s Personnel Manual and LELS Labor Agreement. Respectfully submitted, Desaree Crane RESOLUTION NO. 6551 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR JERRY JOHNSON WHEREAS, Jerry Johnson has retired from the Mounds View Police Department effective May 31, 2005; and WHEREAS, the balance of accrued and unused vacation time is 54.65 hours as of May 31, 2005; and WHEREAS, the balance of accrued and unused sick leave time is 2,168.73 hours effective May 31, 2005; and WHEREAS, Jerry Johnson’s current annual salary is $69,222.40 a year which translates to a rate of pay of $33.28 per hour; and WHEREAS, the maximum potential payout of vacation time will be 54.65 hours x $33.28 = $1,818.76 and the contribution to the Retirement Health Savings Plan will be 2,168.73 hours x 65% x $33.28 = $46,914.16. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approve a one-time payout of accrued and unused vacation time in an amount not to exceed $1,818.76 and contribution to the Retirement Health Savings Plan not to exceed $46,914.16 as of May 31, 2005 to Jerry Johnson. Adopted this 13th day of June, 2005. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ Kurt Ulrich, City Administrator (seal) Item No. 08C Type of Business: CB Meeting Date: June 13, 2005 City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Resolution 6552 Authorizing Severance Payment for Charlie Hansen Charlie Hansen has resigned from his position as Finance Director effective June 3, 2005. In accordance with Section 4.35D, Separation Compensation of the City’s Personnel Manual indicates that an employee will be compensated for accrued vacation time and 50% of accrued sick leave upon separation. Resolution 6552 provides a cash payout of Mr. Hansen’s vacation time of $9,803.91. This is calculated as 259.02 accrued vacation hours times his hourly rate of $37.85. Mr. Hansen was in compliance with vacation carryover provisions of the Personnel Manual at the beginning of the year. Resolution 6552 also provides a cash payout of Mr. Hansen’s sick time of $5,416.34. This is calculated as 286.20 accrued sick hours times 50% times his hourly rate of $37.85. Recommendation Staff recommends severance payment for Charlie Hansen in accordance with Section 4.35D of the City’s Personnel Manual. Respectfully submitted, Desaree Crane RESOLUTION NO. 6552 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR CHARLIE HANSEN WHEREAS, Charlie Hansen has resigned from his position as Finance Director with the City of Mounds View effective June 3, 2005; and WHEREAS, Section 4.35D: Separation Compensation of the City’s personnel manual indicates that an employee will be compensated for accrued vacation time and 50% of accrued sick leave upon separation; and WHEREAS, the balance of accrued and unused vacation time is 259.02 hours as of June 3, 2005; and WHEREAS, the balance of accrued and unused sick leave time is 286.20 hours effective June 3, 2005; and WHEREAS, Charlie Hansen’s current annual salary is $78,728.00 which translates to a rate of pay of $37.85 per hour; and WHEREAS, the maximum potential payout of vacation time will be 259.02 hours x $37.85 = $9,803.91 and the maximum potential payout of sick leave time will be 286.20 hours x 50% x $37.85 = $5,416.34 for a total of $15,220.25. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approve a one-time payout of accrued and unused vacation time in an amount not to exceed $9,803.91 and 50% of accrued and unused sick leave in an amount not to exceed $5,416.34 as of June 3, 2005 to Charlie Hansen. Adopted this 13th day of June, 2005. ________________________________ Rob Marty, Mayor ATTEST: ________________________________ Kurt Ulrich, City Administrator (seal) Item No: 8D Meeting Date: June 13, 2005 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Consideration of Resolution 6541, a Resolution Accepting and Approving the Bridges Redevelopment Alternative Urban Areawide Review (AUAR) Final Document Introduction: Since early 2004, the City of Mounds View has been actively exploring redevelopment options associated with the Bridges Golf Course site located north of Trunk Highway 10 in the northeast corner of the City. Presently operated as a municipal golf course, the City Council has been considering other options as a means to enhance and improve revenues and tax base. In 2003, the City rezoned the golf course to I-1, Light Industrial, in recognition of the surrounding land uses as well as potential redevelopment opportunities. Discussion: On September 13, 2004, the Economic Development Authority (EDA) of the City of Mounds View authorized the preparation of an Alternative Urban Areawide Review (AUAR) that would assess the maximum development potential of the Bridges Golf Course site assuming an office or light industrial land use and the impacts of such a development. Attached to this staff report is the AUAR Executive Summary and responses to a complete copy of the AUAR document. The primary issue of concern that was identified in the AUAR is the impact to the transportation system. Already at or exceeding capacity, the transportation system was carefully analyzed by the consultant with the assistance of numerous outside agency stakeholders which included representatives from the following: • The City of Blaine • The City of Mounds View • The City of Shoreview • Anoka County • Ramsey County • Metropolitan Council • MN Dept of Transportation Working together with these stakeholders, a comprehensive transportation improvement plan was created that would mitigate all identified traffic impacts caused by maximum development on the Bridges site as well as to resolve existing system deficiencies. Only three agencies submitted comments in response to the second public comment period— Anoka County, MnDOT and the DNR. The final draft of the AUAR includes these comments as well as the appropriate responses. AUAR Acceptance Report May 23, 2005 Page 2 Recommendation: Hold the public hearing and consider Resolution 6541 accepting and approving the Bridges Redevelopment Site Alternative Urban Areawide Review. Acceptance of the AUAR does not obligate the City to move forward with a redevelopment of the golf course. ________________________ James Ericson Community Development Director Attachments: 1. Alternative Urban Areawide Review (AUAR) Executive Summary 2. Resolution 6541 RESOLUTION NO. 6541 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING AND APPROVING THE BRIDGES REDEVELOPMENT SITE ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR); SPECIAL PLANNING CASE SP-137-05 WHEREAS, the Mounds View City Council has directed staff to explore potential redevelopment options relating to the Bridges of Mounds View Golf Course site as identified in the map attached as Exhibit 1, and; WHEREAS, the Mounds View City Council has become aware of significant interest in the Bridges site for a potential corporate office campus redevelopment; and, WHEREAS, the Mounds View Economic Development Authority (EDA) authorized the preparation of an Alternative Urban Areawide Review (AUAR) to assess the maximum development potential of the Bridges site assuming a corporate office land use; and, WHEREAS, the EDA selected the consulting firm RLK-Kuusisto, LTD (RLK) to coordinate and prepare the AUAR doscument; and, WHEREAS, the City and RLK followed all statutory guidelines and requirements regarding the preparation and publication of the AUAR; and, WHEREAS, the AUAR dated November 17, 2004 and the AUAR Amendment and Mitigation Plan dated April 22, 2005 are complete. NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council accepts and approves the Bridges Redevelopment Site Alternative Urban Areawide Review (AUAR) and Mitigation Plan and makes a negative declaration on the need for an Environmental Impact Statement (EIS). Adopted this 13th day of June, 2005. Rob Marty, Mayor ATTEST: Kurt Ulrich City Clerk / Administrator (SEAL) Exhibit 1. Bridges Redevelopment Site AUAR Map Bridges Redevelopment Site Item No. 8E Meeting Date: June 13, 2005 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6557 Appointing Nicholas Fleischhacker to a Vacancy in the Surface Water Division of the Public Works Department Background On January 18, 2003, City Council approved Resolution No. 5930 authorizing the Public Works Department to advertise for two vacant full-time positions: one in the Sanitary Sewer Division and one in Storm Water / Surface Water Division. Acting on this direction from City Council, Staff proceeded by advertising for these two positions in the City’s official newspaper, the New Brighton-Mounds View Bulletin, and the Star Tribune. The City received a total of forty-five (45) applications for the two positions. On April 14, 2003, City Council approved Resolution 5988 hiring Marla Manypenny as a Storm Sewer / Surface Water Maintenance employee. A month later, on May 12, 2003, City Council approved Resolution 6008 hiring Nicholas Fleischhacker as a Sanitary Sewer Maintenance employee. On May 24, 2005, Marla submitted a letter of resignation; June 24th will be her last day. Marla is pursuing her professional and personal goals by accepting a scholarship to continue her education. One of the many duties Marla performed was to administer the City’s Storm Water Pollution Prevention Program (SWPPP) and insure compliance with the Minnesota Pollution Control Agency’s General Storm Water Permit. Marla’s dedication, performance, and capabilities far exceeded all requirements and expectations. She will be greatly missed. Discussion This is a key position in Public Works due to the federal requirements of the NPDES Phase II Program 1. Also since Article 19 of the Labor Agreement between the City of Mounds View and the Public Works Department states that “permanent job vacancies within the department shall be filled based on the concept of promotion from within provided that applicants: have the necessary 1 NPDES Phase II (National Pollution Discharge Elimination System) is the next step in the United States Environmental Protection Agency's (USEPA) effort to preserve, protect, and improve the Nation's water resources from polluted storm water runoff. qualifications to meet the standards of the job vacancy and have the ability to perform the duties and responsibilities of the job vacancy”; on May 25, 2005, Staff advertised internally for the vacant position in the Surface Water Division. An employment application for the Surface Water Division position was submitted by Nick Fleischhacker. As previously stated, Mr. Fleischhacker was hired as a full-time employee on May 12, 2003. Prior to that, Mr. Fleischhacker was employed by the City of Mounds View for four years as a seasonal employee. Mr. Fleischhacker is currently in the Sanitary Sewer Division. The Public Works Director and Public Works Supervisor have met with Mr. Fleischhacker to discuss his interest and qualifications, as well as expectations for this position. The director and supervisor recommend that Mr. Fleischhacker be appointed to fill the vacancy in the Surface Water Division of the Public Works Department. As this is a lateral move, there is no increase in wages. Also, should the City Council wished to appoint Mr. Fleischhacker to the Surface Water Division, this would create a vacancy in the Sanitary Sewer Division that Staff is recommending to be filled. Recommendation: Staff recommends that the Council authorize appointing Nicholas Fleischhacker to the vacancy in the Surface Water Division of the Public Works Department and authorize Staff to advertise for the vacant position in the Sanitary Sewer Division. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6557 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPOINTING NICHOLAS FLEISCHHACKER TO A VACANCY IN THE SURFACE WATER DIVISION OF THE PUBLIC WORKS DEPARTMENT WHEREAS, Marla Manypenny, a Surface Water Division employee has submitted a letter of resignation, thus creating a vacancy in this division of the Public Works Department; and WHEREAS, Article 19 of the Labor Agreement between the City of Mounds View and the Public Works Department states that “permanent job vacancies within the department shall be filled based on the concept of promotion from within provided that applicants: have the necessary qualifications to meet the standards of the job vacancy and have the ability to perform the duties and responsibilities of the job vacancy”; and WHEREAS, said vacancy was posted internally and interest in the position was expressed by Nicholas Fleischhacker, who currently works in Sewer Division of Public Works; and WHEREAS, the Public Works Director and Public Works Supervisor have met with Mr. Fleischhacker to discuss his interest and qualifications, as well as expectations for the position; and WHEREAS, the Public Works Director and Public Works Supervisor recommend that Mr. Fleischhacker be appointed to fill the vacancy in the Surface Water Division of the Public Works Department and that Staff be authorized to advertise for the vacant position in the Sanitary Sewer Division. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby appoint Nicholas Fleischhacker to the vacancy in the Surface Water Division of the Public Works Department effective June 27, 2005; and NOW, THEREFORE, BE IT FURTHER RESOLVED that there will be no compensation adjustments, as this is a lateral move within the Public Works Department; and NOW, THEREFORE, BE IT FINALLY RESOLVED that the City Council directs Staff to fill the vacancy in the Sewer Division left vacant by Mr. Fleischhacker’s appointment to the Surface Water Division of the Public Works Department. Adopted this 13th day of June 2005. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator Item No. 8F Meeting Date: June 13, 2005 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Groveland Park Building Replacement Project Resolution 6558 Approve Plans and Specifications Waive the Public Improvement Hearing Order the Project Set a Bid Date Authorize to Advertise for Bids Background / History: On May 10, 2004 the City Council approved Resolution No. 6203, which authorized the preparation of a site plan, construction plans, specifications, and consultant selection for the Groveland Park Building Replacement Project. In addition, the City Council authorized “the execution of a letter of agreement with TKDA for the preparation of the site plans, construction plans, specifications, and any other planning phase aspects of this project”. On June 21, 2004, the City’s engineering firm of TKDA submitted a Letter of Agreement with a list of the scope of work to be provided. Although the concept of a letter agreement was previously approved, now that the actual letter was available, Staff wished to have the City Council review the letter agreement. On June 28, 2004, Staff presented Resolution No. 6292 approving and authorizing the execution of a Letter of Agreement with TKDA for the Groveland Park Building Replacement Project. The estimated cost of the proposed work was $19,600. At this meeting, the Council voiced an objection to the estimated costs submitted by TKDA for the proposed work for the Groveland Park Building replacement plans. The City Council did not approve Resolution No. 6292 and gave Staff direction to develop a Request For Proposal (RFP) for other engineering and architectural firms. On July 12, 2004, the City Council approved Resolution No. 6300 rescinding Resolution No. 6203 and authorizing the preparation of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. On August 23, 2004, the City Council approved Resolution 6333 authorizing the publication of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. On October 25, 2004 the City Council approved Resolution No. 6383 approving and authorizing the execution of a Letter Agreement with TKDA for the Groveland Park Building Replacement Project. This letter of agreement authorized the creation of plans and specifications. Discussion: Plans and Specifications - Plans and specifications that meet standards from previous park building projects have been prepared. The plans are similar to those approved for the Hillview Park Building Replacement Project. Notable differences between the Hillview Building and the proposed Groveland Building is that the proposed Groveland building: • Does not jog in to the left and right of the front entrance. This allows for more space to be created with minimal amount of additional building materials or labor. • Has more storage space (for chairs, tables, etc.) • Has a serving area to allow for more uses of the building Parks and Recreation Commissioners Motions - The Parks and Recreation Commissioners have reviewed these plans at the last several meetings. The orientation of the building was also reviewed by the Commission. On March 17, 2005, the Parks and Recreation Commission made a motion to accept the site plan with the orientation of the Groveland Park Building as proposed. This was passed unanimously. On May 26, 2005, the Parks and Recreation Commission made a motion to recommend replacement of the Groveland Park Building with the current plans and specifications as created by TKDA. The recommendation to replace said building is based on health and safety reasons. The current building is beyond reasonable repair, has a decayed and unsightly appearance, and requires an exorbitant amount of ongoing maintenance. This was passed unanimously. Also on May 26, 2005, the Parks and Recreation Commission made a motion pertaining to financing the Building Replacement Project. The motion stated: To avoid depletion of the Park Dedication Fund, and not knowing if future revenues will be available to replenish this fund, the Parks and Recreation Commissioners recommend that up to sixty-five percent (65%) of the total project cost should be financed utilizing Park Dedication Funds. The remaining amount is to be derived from other sources. This was passed unanimously. The City has currently expended a total of $19,600 for the plans and specifications for this project. The remaining estimated cost of construction, including all related costs, is $227,000 – for a total estimated project cost of $246,600. Based on the Commissioner’s recommendation, the funding sources would be: Park Dedication Fund $160,300 Other sources (most likely Special Project Fund) $ 86,300 TOTAL $246,600 The 2005 budget (Account No. 285-4470-3030) has $180,000 under Park Dedication Fund for the construction of the Groveland Park Building. Also, the Special Project Account of the 2005 budget (Account No. 280-4180- 7050) has $12,000 for a City Hall Irrigation System, $50,000 a Park Lighting Project, $20,000 for pathway rehabilitation, and $70,000 for extending the County Road H2 pathway east of County Road 10. A total of $152,000 in budgeted expenditures that is not anticipated to occur in 2005. Waive Public Improvement Hearing – Financing for the Groveland Park Building Replacement Project will be derived entirely from City funds. Because assessments are not a funding source, Staff is requesting that the public improvement hearing be waived. Order the Project – Should the Council wish to proceed with this project, the next step in the public improvement process is to order the project. Advertise for Bids – As per state statute, with an estimated contract amount in excess of $100,000, publication must be made at least three weeks before the last day to submit bids. The advertisement must be published at least once in the official newspaper and at least once in either a trade paper or a newspaper that is published in a first class city. Given this, Staff seeks authorization to advertise for bids. Bid Date – A July 14, 2005, 10:00 a.m. bid date will provide ample time to provide the required notification to contractors as per state statute. Recommendation: It is recommended the City Council approve a resolution to approve the plans and specifications, waive the public improvement hearing, order the project, authorize to advertise for bids, and set a bid date of July 14, 2005 for the Groveland Park Building Replacement Project. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6558 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE THE PLANS AND SPECIFICATIONS, WAIVE THE PUBLIC IMPROVEMENT HEARING, ORDER THE PROJECT, SET A BID DATE, AND AUTHORIZE TO ADVERTISE FOR BIDS FOR THE GROVELAND PARK BUILDING REPLACEMENT PROJECT WHEREAS, on October 25, 2004 the City Council approved Resolution No. 6383 approving and authorizing the execution of a Letter Agreement with TKDA for the Groveland Park Building Replacement Project which authorized the creation of plans and specifications; and WHEREAS, plans and specifications that meet standards from previous park building projects have been prepared; and WHEREAS, the City has currently expended a total of $19,600 for the plans and specifications for this project and the remaining estimated cost of construction, including all related costs, is $227,000 – for a total estimated project cost of $246,600; and WHEREAS, the Parks and Recreation Commissioners recommend that up to sixty-five percent (65%) of the total project cost should be financed utilizing Park Dedication Funds, with the remaining amount is to be derived from other sources; and WHEREAS, the 2005 budget (Account No. 285-4470-3030) has $180,000 under Park Dedication Fund for the construction of the Groveland Park Building, and the Special Project Account of the 2005 budget (Account No. 280-4180- 7050) has a total of $152,000 in budgeted expenditures that is not anticipated to occur in 2005; and WHEREAS, as per state statute, with an estimated contract amount in excess of $100,000, publication must be made at least three weeks before the last day to submit bids; and WHEREAS, a July 14, 2005, 10:00 a.m. bid date will provide ample time to provide the required notification to contractors as per state statute. NOW, THEREFORE, BE IT RESOLVED by the Mounds View City Council of the City of, Ramsey County, Minnesota as follows: 1. The plans and specifications for the Groveland Park Building Replacement Project, which were prepared pursuant to Resolution No. 6383, adopted by the City Council on October 25, 2004 are hereby approved as the plans and specifications in accordance with which said improvements shall be constructed. 2. The public improvement hearing is waived. 3. Said improvements are hereby ordered and shall hereafter be known and referred to as the Groveland Park Building Replacement Project. Said ordering of the improvements shall be valid for a period of eighteen (18) months from the date of adoption of this resolution. 4. Sixty-five percent (65%) of the total project cost shall be financed utilizing Park Dedication Funds (Account No. 285-4470-3030), and the remaining 35% to be derived for the Special Project Funds (Account No. 280-4180-7050). 5. A date to receive bids for said improvements is hereby established as July 14, 2005 at 10:00 a.m. 6. That Staff is hereby directed to cause to be published in the New Brighton Bulletin and in the Construction Bulletin, at least three weeks before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. Adopted this 13th day of June 2005. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator Item No. 08G Type of Business: CB Meeting Date: June 13, 2005 City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Subject: Set a Special Meeting of the City Council for June 20, 2005 at 6:00pm at the Mounds View Community Center located at 5294 Edgewood Drive for the Purposes of Considering the Proposed Sale of Land Comprising the Bridges of Mounds Golf Course to Medtronic. Attached is a draft of an agenda for the June 20, 2005 Special Meeting at the Mounds View Community Center. Please discuss this draft agenda and make any recommendations or corrections as necessary. Respectfully submitted, Kurt Ulrich CITY OF MOUNDS VIEW SPECIAL MEETING AGENDA Monday, June 20, 2005 6:00 p.m. Mounds View Community Center I. INTRODUCTION (Mayor Rob Marty) II. OVERVIEW OF PROPOSAL (City Administrator Kurt Ulrich) III. REVIEW ALTERNATIVES (Community Development Director Jim Ericson) IV. PUBLIC SUBSIDY AND FINANCIAL REVIEW (Ehlers & Associates) V. PUBLIC COMMENT VI. CLOSE THE PUBLIC HEARING (City Council) VII. NEXT STEP (City Administrator Kurt Ulrich) VIII. ADJOURN Item No:9G Meeting Date: June 13, 2005 Type of Business: Consent Agenda Administrator Review____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Chief of Police, Mike Sommer Item Title/Subject: Authority to purchase emergency vehicle squad set up from Emergency Automotive Technologies, Inc. Date of Report: 6-13-05 Background: The 2005 budget was approved for an expenditure of equipment and set up of two replacement squad cars for the Police Department. The squad cars, 2005 Ford Crown Victoria Police Vehicles, have been purchased and will be set up as marked cars. Three bids were received for setting up the squad and installing the emergency lighting and signaling equipment, and configuring all of the data and radio connections. The bid from Emergency Automotive for the squad set up for both squads is $11,123. The two other bids for the same service were $14,920, and $14,209. Recommendation: The Police Department has purchased squad set up from Emergency Automotive in the past and has found their product and service to be excellent. Staff seeks council approval to purchase the squad set up from Emergency Automotive in the amount of $11,123. Respectfully submitted, Mike Sommer Chief of Police RESOLUTION NO. 6553 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL TO PURCHASE SQUAD CAR SET UP FROM EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. WHEREAS, Three bids were received for the emergency vehicle set up of both replacement squad cars purchased by the Police Department and; WHEREAS, the bid received by Emergency Automotive Technologies, Inc. was for $11,123 and; WHEREAS, the other bids for the same service were $14,920, and $14,209. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby authorize the purchase of the squad car set up from Emergency Automotive Technologies, Inc. in the amount of $11,123. Adopted this 13th day of June 2005. ______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich City Clerk/Administrator (SEAL) Item No: 09H Meeting Date: June 13, 2005 Type of Business: CA City Administrator Review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2005. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2004. Those companies renewing their license were licensed, at a minimum, in the year 2004. The type of license they are applying for follows the company name. All Brite Sign Corp. Sign New Kleve Heating & Air Conditioning, Inc. HVAC New Statewide Home Supply & Service, Inc. HVAC Renewal The Fireplace Professionals HVAC Renewal Twin City Roofing Const. Spec., Inc. General (Commercial) Renewal Staff Recommendation: Approve license applications as requested. Item No. 9I Meeting Date: June 13, 2005 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6555 Approving an Easement Use and Restoration Policy Background: The City owns and maintains numerous infrastructure items throughout the City, including: water, sanitary, and storm sewer pipes, manholes, catch basins, data and electrical transmission lines, signage, lighting, ponds, and drainage ways. Most of these items are located within City-owned property. However, some are located on private property over which the City has an easement. An easement allows for various rights to be granted to entities other than the property owner. Examples would be perimeter drainage and utility easement around most recently platted properties, a utility easement for a pipe located along a common property line, a drainage easement for a drainage swale (drainage ditch) located along a rear property line, and a pond or wetland easement for a storm water pond (there are numerous more examples of the City having easement rights). Discussion: With regard to the utilization of these easements in order to maintain the City facilities, it is important that that the City is consistent in how it uses and restores the easement areas once maintenance activities have been completed. Staff has developed a draft Easement Use and Restoration Policy. This was presented to the City Council at the June 6, 2005 City Council Work Session Meeting. At that meeting, the City Council expressed a desire to revise the draft policy to include timeframe information in regards to notification provided to the property owner. Attached is a revised copy of the draft policy for Council’s review and consideration. It has been revised to reflect notification time frames. The goal of this policy is to define consistent restoration action in cases where the City must utilize its easement rights to maintain its infrastructure; and to do so in a manner that respects the best interests of the City as a whole and does not create an additional tax burden to other property owners in Mounds View. Recommendation: Staff recommends that City Council adopt a resolution approving the Easement Use and Restoration Policy and authorize the City Administrator to execute it. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6555 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING AN EASEMENT USE AND RESTORATION POLICY WHEREAS, the City owns and maintains numerous infrastructure items throughout the City, including: water, sanitary, and storm sewer pipes, manholes, catch basins, data and electrical transmission lines, signage, lighting, ponds, and drainage ways; and WHEREAS, some of these infrastructure items are located on private property over which the City has an easement; and WHEREAS, it is important that that the City is consistent in how it uses and restores the easement areas once maintenance activities have been completed; and WHEREAS, Staff has developed a draft Easement Use and Restoration Policy that was presented to the City Council at the June 6, 2005, City Council Work Session Meeting; and WHEREAS, the City Council expressed a desire to revise the draft policy to include timeframe information in regards to notification provided to the property owner; and WHEREAS, Staff has revised the draft policy to reflect notification time frames. NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve the attached Easement Use and Restoration Policy and authorize the City Administrator to execute it. Adopted this 13th day of June 2005. (ATTEST) ____________________________________ Rob Marty, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator Public Works EASEMENT USE AND RESTORATION POLICY Purpose In order to maintain the City facilities, it is important that that the City is consistent in how it uses and restores the easement areas once maintenance activities have been completed The purpose of this policy is to define consistent restoration action in cases where the City must utilize its easement rights to maintain its infrastructure. Policy The City and/or its authorized agents will use City-owned easements to maintain City-owned infrastructure and facilities. The City and/or its authorized agents will make every effort to contact and notify the affected property owner a minimum of thirty (30) days prior to the City utilizing easements to maintain City-owned infrastructure. It must be noted that is the targeted and preferred time period; there will be occasions when this is not possible due to emergencies or circumstances beyond the City’s control. The City and/or its authorized agents will remove any and all obstacles to allow proper access and maintenance activities. These items will be removed with reasonable care and NOT REPLACED. Examples include, but are not limited to: trees, shrubs, landscaping, sheds, fences, playground equipment, and gardens. If the property owner wishes to retain possession of these items, they will be removed from the easement area and placed at the easement boundary. The City and/or its authorized agents will re-vegetate disturbed areas. In areas where maintained, cultured sod exists, the City will re-sod those areas. In areas that lack maintained cultured sod, the City will seed those areas with an appropriate seed mixture. The City will be responsible for the viability of the sodded areas for a period of thirty (30) days from installation; after that it will be the property owner’s responsibility. For seeded areas, the City will be responsible until which time the area has been re-vegetated. As this is a policy, the City Council reserves the right to deviate from this policy if it is in the best interest of the City. _____________________ City Administrator Date Effective Date: June 13, 2005 Revision Date: Item No: 9K Meeting Date: June 13, 2005 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Resolution 6559 Approving Community Development Staffing Requests Introduction: Staff is seeking authorization to advertise to fill the vacancy created by the resignation of Planning Associate Kristin Prososki and address immediate staffing deficiencies in the Community Development Department. Discussion: The planning associate job description was last updated in 2003 and I would propose no modifications at this time. The position is considered “entry level” with minimal requirements of a degree and a year of experience, which can be in the form of internships or related municipal work. Advertisements would appear with the Star Tribune, League of MN Cities, MN Chapter of the American Planning Association and the City’s own website. In addition to recruiting to fill the vacancy created by Ms. Prososki’s resignation, the department will have an immediate need for temporary administrative support which can be satisfied with a worker from the Irondale School programs. The temporary worker has been with the City during this last school year and has performed well. Her hours likely would not exceed 10 hours per week or twenty hours per pay period. Additionally, there is an immediate need for permanent code enforcement assistance which can be addressed temporarily via additional hours to public Service Officer Robin Marion who is currently working less than half time in the police department. We would anticipate that Mr. Marion would provide on average ten hours a week of code enforcement assistance at his regular rate of pay plus any appropriate part-time benefits which has not yet been determined. The additional hours would be temporary (likely two to three months) until a planning associate is hired. Recommendation: Consider Resolution 6559 authorizing (1) the advertisement for the planning associate position, (2) a summer administrative temporary worker, and (3) additional hours to PSO Robin Marion at his regular rate of pay plus any benefits that may be appropriate. Respectfully submitted, ________________________ James Ericson Community Development Director RESOLUTION NO. 6559 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING STAFF TO ADVERTISE TO FILL THE FULL TIME POSITION OF PLANNING ASSOCIATE AND AUTHORIZING ADDITIONAL TEMPORARY SUMMER ADMINISTRATIVE AND CODE ENFORCEMENT ASSISTANCE WITHIN THE COMMUNITY DEVELOPMENT DEPARTMENT WHEREAS, due to a resignation in the Community Development Department, there is an immediate need to fill the position of Planning Associate; and, WHEREAS, also due to the resignation, there is an immediate need to address summer administrative and code enforcement workload issues on a temporary basis. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds View authorizes: 1. The preparation and posting of an advertisement for the position of Planning Associate. 2. Temporary summer administrative assistance from an Irondale School worker at her regular rate of pay, not to exceed an average of twenty hours per pay period. 3. Temporary summer code enforcement assistance provided by PSO Robin Marion at his regular rate of pay plus benefits as appropriate, not to exceed an additional twenty hours per pay period. Adopted this 13th day of June, 2005. _______________________________ Rob Marty, Mayor ATTEST: _______________________________ Kurt Ulrich, City Administrator (SEAL) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 May 23, 2005 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:21 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 Girl Scout Troop 530 presented the flags and led the City Council in the Pledge of Allegiance. 16 17 3. ROLL CALL: Marty, Gunn, Flaherty, and Stigney 18 19 NOT PRESENT: Thomas 20 21 4. APPROVAL OF AGENDA 22 23 A. Monday, May 23, 2005 City Council Agenda. 24 25 City Attorney Riggs referenced Items 9A and 9B and suggested holding the public hearing but 26 postpone the vote until the next City Council meeting. 27 28 MOTION/SECOND: Gunn/Flaherty. To Approve the Monday, May 23, 2005 agenda as 29 amended. 30 31 Ayes – 4 Nays – 0 Motion carried. 32 33 5. PUBLIC INPUT 34 35 David Jahnke, 8428 Eastwood Road, stated that he has been watching the EDA meetings noting 36 that he understands that there are those who do love this golf course. He expressed concerns 37 stating that the City took a survey of the Residents noting that 63-percent of the respondents do 38 not want to keep the golf course. He stated that many of the residents in Mounds View are not 39 present to voice their opinion but they did express their opinion through the survey and stated 40 that they do not want the golf course. He noted the billboard contract stating that he does not 41 know of another golf course in the City that has to be subsidized by another business and urged 42 Council to go with what the people have already said in the survey. 43 44 Mounds View City Council May 23, 2005 Regular Meeting Page 2 Brian Amundsen, 3048 Wooddale Drive, reported to Council that a follow-up meeting was held 1 with Public Works Director Lee and City Administrator Ulrich to discuss the street projects. He 2 stated that he is very encouraged by the progress and assured Council that there would be good 3 communication going forward. He thanked City Administrator Ulrich for inviting he and his 4 wife to the meeting. 5 6 Duane McCarty, 8060 Long Lake Road, expressed his agreement with Mr. Jahnke stating that a 7 large number of the Residents did state that they do not want the golf course. He suggested that 8 Council include the Survey as a discussion item on the agenda noting that 63-percent of the 9 Residents also said they were in favor of keeping the golf course via the billboard contract, if it 10 can turn a good revenue. 11 12 Council Member Stigney stated that the actual wording of the survey would be discussed at the 13 June 20th meeting. 14 15 6. SPECIAL ORDER OF BUSINESS 16 17 A. Resolution 6529, Resolution of Appreciation to Sergeant Jerry Johnson 18 19 Mayor Marty read the Resolution 6529, Resolution of Appreciation to Sergeant Jerry Johnson. 20 He stated that on behalf of the residents of Mounds View he would like to express their 21 appreciation for Sergeant Johnson’s 31 years of dedicated and devoted service to the City of 22 Mounds View. 23 24 MOTION/SECOND Gunn/Marty To Approve Resolution 6529 a Resolution of Appreciation 25 to Sergeant Jerry Johnson. 26 27 Ayes – 4 Nays – 0 Motion carried. 28 29 B. Resolution 6535, Resolution of Appreciation to Charlie Hansen, Finance 30 Director 31 32 Mayor Marty read the Resolution 6535, Resolution of Appreciation to Charlie Hansen, Finance 33 Director. He thanked Finance Director Hansen for his dedicated and devoted service to the City 34 of Mounds View. He presented Finance Director Hansen with a Plaque of appreciation noting 35 that he came to the City of Mounds View during a tumultuous time and thanked him for all of his 36 contributions. 37 38 City Administrator Ulrich thanked Finance Director Hansen for all of the work he has done for 39 the City of Mounds View. He stated that Finance Director Hansen has a lot of integrity and 40 brought the City forward in many ways through financial planning, budgeting and reporting 41 awards. He thanked him for a job well done. 42 43 MOTION/SECOND Stigney/Flaherty To Approve Resolution 6535 A Resolution of 44 Appreciation to Charlie Hansen, Finance Director. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 3 1 Ayes – 4 Nays – 0 Motion carried. 2 3 C. Resolution 6528, Approving a donation from William Siercks 4 5 Mayor Marty read the Resolution 6528, a resolution approving a donation from William Siercks. 6 He thanked Mr. Siercks for his donation of $200 to the City of Mounds View Police Department 7 for the purchase of protective body armor. 8 9 MOTION/SECOND Gunn/Stigney To Approve Resolution 6528 A Resolution Accepting a 10 Donation from William Siercks. 11 12 Ayes – 4 Nays – 0 Motion carried. 13 14 D. Resolution 6542, A Resolution of Appreciation and Recognition of Mounds 15 View Residents Marlene Kvitrud, Lauren Oman and Sarah Palzer. 16 17 Mayor Marty read Resolution 6542, a Resolution of Appreciation and Recognition of Mounds 18 View Residents Marlene Kvitrud, Lauren Oman and Sarah Palzer. He explained that Ms. 19 Kvitrud, Ms. Oman and Ms. Palzer are all members of Girl Scout Troop 530 adding that they 20 helped by donating their time and resources to a local women’s shelter. He stated that they have 21 also been named the recipients of the 2005 Girl Scout Gold Award, which is the highest award 22 given in Girl Scouts. He expressed the Council’s appreciation to each for their hard work, 23 dedication and devotion of service. He presented each with a Certificate of Appreciation from 24 the City of Mounds View and commended them for their level of Community service and for 25 giving back to the Community. 26 27 MOTION/SECOND Flaherty/Stigney To Approve Resolution 6542 A Resolution of 28 Appreciation and Recognition of Mounds View Residents Marlene Kvitrud, Lauren Oman and 29 Sarah Palzer. 30 31 Ayes – 4 Nays – 0 Motion carried. 32 33 7. JUST AND CORRECT CLAIMS. 34 35 Council Member Flaherty had the following questions: 36 • Page 2, clarify the payment to the City of New Brighton for $1,485.00. Finance Director 37 Hansen explained that the payment was for the sales tax and vehicle registration for a pickup 38 truck the City recently purchased. 39 • Page 8, Hawkins, Inc. payment for $1,383.56, what kind of chemicals? Finance Director 40 Hansen explained that it was payment for chemicals used at the Water Treatment Plant. 41 42 Mayor Marty had the following questions: 43 Mounds View City Council May 23, 2005 Regular Meeting Page 4 • Page 18, Kennedy and Graven, referenced the last two items, Waldoch Minor Subdivision 1 and Meyer/Holmberg Minor Subdivision, stating that these have been paid and should be 2 removed from the report. 3 4 MOTION/SECOND. Marty/Gunn. To approve the Just and Correct Claims as presented. 5 6 Ayes - 4 Nays – 0 Motion carried. 7 8 8. CONSENT AGENDA 9 10 A. Schedule a Public Hearing for 7:05 p.m. on Monday, June 13, 2005, to 11 Consider Ordinance 759, Amending Section 4.02 (Filing for Office) of the 12 Mounds View City Charter. 13 B. Resolution 6538, Approving a Contract with CorVel Corporation for 14 Workers’ Compensation Managed Care Services. 15 C. Resolution 6539, Consideration of Application to Voluntary Investigation 16 and Cleanup Program (VIC) for City Property known as the Former Sysco 17 Property. 18 D. Licenses for Approval. 19 20 MOTION/SECOND. Gunn/Stigney To Approve the Consent Agenda as presented. 21 22 Ayes - 4 Nays-0 Motion carried. 23 24 9. COUNCIL BUSINESS. 25 26 A. 7:05 Public Hearing to Consider Resolution 6540, Approving a 27 Comprehensive Land Use Amendment for The Bridges of Mounds View Golf 28 Course Site. 29 30 Director Ericson explained that this is to consider and review the proposed land use amendment 31 noting that this should be limited to the public hearing with action being taken at the next City 32 Council meeting. He stated that they have been actively exploring redevelopment of the area and 33 the proposed land use designation would then be consistent. He stated that it was recommended 34 in 2003 that the area should be industrial and in September the EDA recommended a review. He 35 explained that within the Comprehensive Plan the land use currently is split between OSP and 36 SRO noting that the designations are consistent with the land use for the golf course. He stated 37 that the City asked RLK to help prepare a Comprehensive Land Use Amendment, which went to 38 the Planning Commission for review and was recommended for approval. He stated that the 39 proposed amendment was then forwarded to the Metropolitan Council for their review and 40 approval and it was felt that what was proposed was consistent and addressed the possible 41 expansion at the golf course. He stated that approval was recommended on April 27th. He 42 clarified that if the proposal were approved at a future meeting it would not obligate the City to 43 do anything with the proposed redevelopment at the golf course. He explained that the 44 Comprehensive Plan Land Use Amendment would change the land use map to be consistent with 45 Mounds View City Council May 23, 2005 Regular Meeting Page 5 industrial. He stated that notices were sent to the Residents and also posted in paper. He asked 1 that the motion be postponed until the next City Council meeting. 2 3 Mayor Marty opened the public hearing at 7:43 p.m. 4 5 Brian Amundsen, 3048 Wooddale Drive, clarified his understanding and asked if the City has a 6 drawing of the area that would be re-designated? He noted that a portion of the area is supposed 7 to include trails noting that he is curious as to whether the re-designation is for the entire golf 8 course space or just part of it. 9 10 Director Ericson explained that the area is partly designated OSP and SRO and reviewed the 11 areas with the Council. He stated that the changes would make the areas consistent with the land 12 uses to the north and northeast with the Sysco development. 13 14 Duane McCarty, 8060 Long Lake Road, asked what the Planning Commission is recommending 15 for this area. 16 17 Director Ericson stated that the Planning Commission held a public hearing and unanimously 18 recommended OFC. 19 20 Barbara Haake, 3420 County Road I, referenced Statue 462.355 noting that it states that a 21 governing body may, by resolution, adopt the proposed amendment and asked City Attorney 22 Riggs if he felt they would have a two-thirds vote to adopt next Monday. 23 24 City Attorney Riggs stated he does not know. He stated that if they have a situation with six 25 billboards, zoning should be consistent with the Comprehensive Plan noting that if it is not 26 consistent that it could raise issues with the permits. 27 28 Ms. Haake clarified that this would address an amendment to the Comprehensive Plan for 29 MS462.355. She explained that she wants assurance that when they do vote that it is done with 30 two-thirds of the membership, which means at least four members of the Council must be 31 present. 32 33 City Attorney Riggs confirmed that approval of the amendment would require a two-thirds vote 34 in order to be consistent with permits. 35 36 Bob Glazer, 2625 Hillview Road, clarified that the Public Hearing was designated by the 37 Planning Commission and asked if notice went to all Mounds View residents or only the 38 neighboring residents. 39 40 Director Ericson clarified that notices were sent to residents located 300-feet from the property 41 and it was also announced in the local paper. 42 43 Barbara Haake noted that the notice was issued to residents within 350-feet of the property line 44 and asked if this would be considered the same in this situation, as it states in Item 462.355 that 45 Mounds View City Council May 23, 2005 Regular Meeting Page 6 all owners are supposed to be notified and with respect to the golf course, all of the Residents in 1 Mounds View are owners. 2 3 Mr. Amundsen asked if this covered the entire 72-acres. He asked if this would leave the space 4 open for developing trailways and if all of the planning should include parks and trailways. He 5 noted that part of the property is wetlands and suggested designating the wetland area as a park 6 versus OFC. He asked if it would make more sense to split the space to develop the park. 7 8 Mayor Marty clarified that the total is approximately 115 acres and the golf course is 72.2 acres, 9 some of which is wetlands. He explained that it should be designated now in order to keep it as a 10 wetland because if the property were sold without designation the City would no longer have 11 control over that portion of the property. 12 13 Mr. Amundsen clarified that the City would have control of the wetland area if it were designated 14 noting that with the designation it would require that any owner of the property would have to 15 come before the Council to request approval of any proposed changes. He acknowledged that the 16 Council does have good intentions and thanked them for the clarification. He stated that 17 sometimes things are assumed and recommended that everything be as clear as possible up front. 18 19 Mayor Marty closed the public hearing at 7:56 p.m. 20 21 Council Member Flaherty expressed concerns stating that he is not anxious to designate all of the 22 acreage OFC at this time. 23 24 Council Member Gunn asked where they were considering placing the trails. 25 26 Director Ericson explained that the location discussed for the proposed trailway development 27 would be located between the Sysco property and the development area of the golf course. He 28 further explained that the City Council directed the Planning Commission to review the land use 29 designation of the golf course with the desire to make the property consistent with current 30 zoning. He stated that the OFC land use designation would be consistent with the industrial 31 zoning, including the wetlands. He stated that if they want to designate the wetlands as un-32 developable property that the City Council could rezone the area back to a park zoning. He noted 33 that they did eliminate the PF district. He acknowledged Mr. Amundsen’s suggestion regarding 34 the billboards on the property adding that at this point it would be more work not to adopt the 35 OFC designation. 36 37 Mayor Marty noted that it shows in the Staff Report that the City of Mounds View has been 38 actively exploring redevelopment opportunities at the golf course noting that this is all news to 39 him. He stated that he was a part of the City Council last year and does not recall hearing 40 anything about this until early last fall. He noted that Cresa Partners approached the City in July 41 2004 and asked if City Staff was marketing the golf course at that time. He noted that it also 42 states under the recommendation that the name be removed and amend the maps if the 43 amendment is approved. He expressed concerns stating that he was not aware that they had 44 made a decision to remove the City golf course from the Comprehensive Plan at this time and if 45 Mounds View City Council May 23, 2005 Regular Meeting Page 7 they amend the Comprehensive Plan to reflect this, would the City then be out of compliance 1 with their own Comprehensive Plan. 2 3 Director Ericson clarified that this is not suggesting that the golf course would be out of the 4 picture. He stated that early in 2004 there was a lot of discussion as to what the City could do 5 with the golf course. He stated that at the time of the discussions they did not know about the 6 billboards yet. He stated that the current Mayor at the time, Mayor Linke, had urged Staff to 7 think about and review all options available noting that many were considered. 8 9 Mayor Marty acknowledged the discussions and asked what would happen if the amendment 10 were made now and the City Council or EDA decides in the future that this would not be in the 11 City’s best interest. He explained that the City has been approached by two developers interested 12 in developing the golf course area with some form of housing. He expressed concerns stating 13 that if they were to make this amendment and something happens where Medtronic does not go 14 through, they would have to re-amend. He suggested holding off on any decisions with this 15 resolution until they know what they are going to do. He noted that in the Community 16 Development Committee Report, dated April 18, 2005, under transportation it states that 17 preliminary indications show, as of March 31st, that a variety of funding sources has been 18 identified. He stated that it indicates that agencies are working cooperatively to ensure that the 19 necessary road improvements are in place when Medtronic opens the new facility in September 20 2007. He noted that the funding for the second phase of improvements has not been identified 21 and there would also be busing issues in this area. He stated that the Metropolitan Transit would 22 pick up at Medtronic and MTC would have to work together with Medtronic to determine the 23 pickup points. He agreed that it does appear that this has taken a life of its own without any City 24 Council action and even with the resolution it doesn’t seem to leave the City with an out. 25 26 Director Ericson explained that the reason they decided to go forward with the zoning is because 27 the area is not consistent with the Comprehensive Plan for the City, as required by State law. He 28 stated that the Planning Commission considered all possible designations and felt that housing 29 would not be an appropriate land use due to the surrounding industrial land uses in Blaine. He 30 further explained that they felt that OFC would be the most appropriate designation. He stated 31 that Staff recommends moving forward with the amendment if the City has to take action in 32 order to be consistent with zoning. He noted that either way, there would be additional 33 expenditures if they want to change the land use designation from what the Planning 34 Commission has recommended. He referenced a letter received recently from the Metropolitan 35 Council on affordable housing stating that the City has met and exceeded the Metropolitan 36 Council’s housing goals for the last ten years. He stated that the City is very affordable and 37 satisfies all of the Metropolitan Council’s guidelines for affordable housing. He stated that it is 38 no secret that an AUAR was created in connection with the land use and reviewed with Council 39 noting that all of the work Staff has done has been on the direction of Council. He assured the 40 Council that Medtronic is not a done deal and acknowledged that there is an association to what 41 has been proposed. 42 Duane McCarty, 8060 Long Lake Road, stated that according to State law Item 462.357, in 43 reference to authority, clarified that the Planning Agency, for the purpose of carrying out the 44 policies, may prepare the proposed zoning. He clarified that the City adopts a Comprehensive 45 Mounds View City Council May 23, 2005 Regular Meeting Page 8 Land Use Plan to get a good view of where they want the Community to go and to then bring the 1 zoning ordinance into compliance with the Comprehensive Plan. He expressed concerns stating 2 that this is the first time he has seen a zoning ordinance guide the Comprehensive Plan and asked 3 if they could do a moratorium or place a hold on this. 4 5 County Representative stated that the City Council does have the option but there are restrictions 6 in place from the legislation. He explained that if an inner ordinance is adopted the City could 7 call a moratorium to conduct the study. 8 9 Mr. McCarty urged the Council to do this and give the City a chance to breath. 10 11 Bob Glazer expressed concerns about the stormwater runoff and asked if the excess quota 12 generated would relate back in any way to the street and gutter improvement project. 13 14 Mayor Marty acknowledged Mr. Glazer’s concerns stating that to his knowledge he does not 15 believe that it relates back. 16 17 Mr. Glazer asked how the City plans to take care of the water management plan with the 18 proposed project. He explained that the golf course was installed as a way and means of helping 19 to manage the water runoff in this area. 20 21 City Administrator Ulrich explained that they have not gotten into that level of detail yet noting 22 that the Watershed would dictate the stormwater management process. He further explained that 23 the runoff would have to be rerouted and ponded, onsite, in different locations. He stated that 24 this has not been worked out yet from an engineering perspective. 25 26 Barbara Haake noted that on January 19, 2005 the land use amendment was first introduced. She 27 noted that it states that a public hearing was to be scheduled for February 2, 2005 and asked for 28 clarification on the exact wording the Planning Commission gave as their recommendation to 29 City Council on what the zoning would be. 30 31 Director Ericson reviewed the Planning Commission’s motion with Council stating that it 32 concludes that The Bridges site should bear future land use designation of OFC. He further 33 clarified that when it states re-development it is because the golf course is already a developed 34 property. 35 36 Ms. Haake stated that she wants to be sure that the billboards are consistent noting that they 37 could have removed the whole bottom portion of the parcel where billboards are located and 38 subdivide. 39 40 City Attorney Riggs explained that the proposal was for six billboards across the property and 41 slicing off a portion of continuing use land would have been very difficult to do. 42 43 Director Ericson explained that the reference to MnDOT is because they are the permitting 44 agency and they are the ones that control the Federal Highway Beautification Act. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 9 1 Ms. Haake asked if they could have zoned 41 acres as light industrial versus the entire 72 acres. 2 3 City Attorney Riggs stated that the application was done as a whole area in order to be consistent 4 with MnDOT. 5 6 Mr. McCarty asked if the exact verbiage used in the first enabling resolution putting the EDA in 7 place is still in the original format. He asked if there are any implementing controls and 8 organization for the EDA that are still intact. He stated that the EDA should be able to show that 9 they have used every avenue open to them to address all concerns at the local level. He stated 10 that he would like to have this information to ensure that every avenue possible has been 11 explored. He requested copies of the resolution and the Planning Commission’s 12 recommendation for the ordinance. 13 14 Council Member Stigney stated that it is his understanding that the verbiage is still in the original 15 format. 16 17 Mayor Marty assured the Residents that either way, the City wants to do this the right way, 18 whether the development occurs or not. He stated that comments made requesting a moratorium 19 have been received noting the continuation of the EDA public hearing to June 20, 2005. He 20 stated that the City and Council have received a lot of calls from Residents asking to speak on the 21 issues and asked that the Residents hold their comments until the June 20th meeting. He assured 22 the Residents that he has his own concerns and has to remain cautious and careful. He stated that 23 the Council wants to provide everyone with their opportunity to speak on the issues. He stated 24 that he is still somewhat uncomfortable with the final wrap up of the resolution adding that he 25 would like verbiage incorporated that states should the development not proceed that this would 26 remain same. 27 28 Director Ericson stated that the resolution could be amended or revised. 29 30 Council Member Stigney expressed concerns stating that he does not want to revert it back to 31 where the City would be unable to do anything with it and he does not want to go to the other 32 extreme where it excludes all other options. 33 34 Mayor Marty clarified that he would like it stated that they are not removing the designation of 35 The Bridges, but word it to state that the designation could be changed. 36 37 B. Public Hearing to Consider Resolution 6541, Accepting and Approving the 38 Final Draft of The Bridges Office Development Alternative Urban Areawide 39 Review Document. 40 41 Director Ericson stated that this is a culmination of the AUAR process. He explained that this 42 serves the purpose of looking at the environmental aspects and impacts on a parcel. He stated 43 that the City authorized RLK to prepare the AUAR documentation noting that it was prepared 44 and then sent out to the Regional Stakeholders for their review. He stated that many comments 45 Mounds View City Council May 23, 2005 Regular Meeting Page 10 were received noting that most of the issues were with the transportation. He explained that the 1 focus of the AUAR was to look at how they could mitigate the impacts. He stated that as a result 2 of the discussions and meetings an amendment was prepared and provided to Council on April 3 22, 2005 for their review. He stated that they had a second comment period and received 4 comments back noting that RLK’s response to the comments are included in the packet for 5 Council review. He stated that the AUAR is complete, final and ready for adoption at this point. 6 He stated that Staff is requesting that this action be delayed noting that Council’s acceptance and 7 adoption of the AUAR document does not obligate the City. 8 9 John Dietrich, RLK, stated that he worked with Staff to prepare the AUAR and amendment. He 10 stated that the AUAR does require that a public agency reviews every five years and provides a 11 status, over a 20-year period. 12 13 Director Ericson explained that this document would guide the redevelopment process if they 14 want to redevelop the property in twenty years. He stated that with whatever the Council 15 determines, this document would serve a valid purpose for the next twenty years adding that they 16 should address the Comprehensive Plan. 17 18 Mayor Marty opened public hearing at 8:42 p.m. 19 20 John Dietrich, RLK, indicated that Director Ericson’s summary was brief in terms of the amount 21 of the study and analysis for these two documents. He stated that the AUAR document should go 22 forward whenever a development is considered. He clarified that the AUAR does not obligate 23 the City to proceed, it only studies the broad range for environmental impacts and provides a 24 working document that allows subsequent applications/documents the ability to move forward 25 based on the findings. He stated that it was a prudent choice to do this, as it provides the 26 opportunity to weigh what would happen with developments. He stated that it would also allow 27 the City to know what would happen if a certain amount of development went into this area. He 28 noted that the AUAR is not user specific or site plan specific. 29 30 Bob Glazier referenced the transportation plan and asked if the plan considered the amount of 31 traffic this would generate through the City. 32 33 Mr. Dietrich explained that the Transportation plan reviewed the area of potential impact noting 34 that they worked with the City, MnDOT, Anoka and Ramsey County to determine what 35 intersections should be reviewed. He stated that there was a tremendous amount of area 36 reviewed and factors considered included what they are today; what would happen if there were 37 no development in the area; and what would happen if Phase 1 or Phase 2 moved forward. 38 39 Mayor Marty noted that in a letter dated May 20th that addressed transportation issues it was 40 found that Anoka County’s transportation projections were incorrect and because of this they 41 decided to go with MnDOT’s numbers. 42 43 Ms. Haake asked if they addressed transportation as it relates to the airport today and the 44 projected use by Medtronic. Mr. Dietrich confirmed that they did and reviewed. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 11 1 Ms. Haake asked if this information would be included on the City website. She explained that 2 she helped to author the Bill on runway lengths with Kennedy and Graven. She indicated that 3 they also have a letter that guarantees that nothing would be done with the north/south runway. 4 She expressed concerns with Medtronic possibly wanting to fly out of the Anoka airport and the 5 size of their corporate planes. She suggested having the Metropolitan Airport Commission come 6 back and change the determination based on the size of the Anoka airport. She asked if they 7 have future projections for Medtronic available for review. 8 9 Mr. Dietrich stated that in terms of airport growth, corporate jet sizes or potential expansion, they 10 did check with the MAC and the FAA on items such as protected air space and future capacities 11 but they did not look at the expansion of the airport. 12 13 Mayor Marty noted this is also a concern of his as he has seen Medtronic’s influence. He 14 referenced the moratorium at the Anoka airport noting that Medtronic does have a lot of clout 15 and the law could be changed. He noted that the law preceding the current law in place restricted 16 the airport to a minor status in the guide and the MAC has the power to change the guide. 17 18 Brian Amundsen, 3048 Wooddale, asked if the AUAR is a comprehensive list or checklist that 19 the City Council should be following or asking of Staff during a development or re-development 20 process. He asked if the index could be placed on the website for residents to review. He stated 21 that he had requested a timeline of the project approximately 30-days ago and has not seen 22 anything yet. 23 24 Director Ericson explained that the AUAR is intended to look at the impacts of development in a 25 broad perspective. He further explained that the AUAR looks at the transportation component; 26 impacts to transportation, wildlife, and infrastructure in order to bring utilities to the site. 27 28 Mr. Amundsen clarified that this sounds like a checklist that Staff should follow, as it could have 29 a direct impact on the City either economically, environmentally or both. He explained that his 30 concern is what are they doing to the environment or wetlands adding that if these questions 31 aren’t answered how can Council move forward. 32 33 Director Ericson stated that the amendment to the AUAR document is a review of the impacts 34 and a mitigation plan. He stated that the amendment addresses how they would deal with the 35 impacts and how they would mitigate the impacts. 36 37 Mr. Dietrich further clarified that it could be considered a checklist for both City Council and 38 Staff, as it provides the information needed to weigh the specifics of a site. He stated that the 39 AUAR looks at the site in a raw state and provides Council and Staff with the absolute 40 knowledge of what is actually located on this site. He explained that this is the document a 41 developer would come in and review to determine what is located at the site and what could be 42 done on the site. He stated that the AUAR is a working document and is very comprehensive in 43 the questions asked and answered. 44 45 Mounds View City Council May 23, 2005 Regular Meeting Page 12 Mr. Amundsen asked if this addresses public services. 1 2 Mr. Dietrich stated that it does not address the needs based on square footage noting that a 3 request was put out to all City Staff Department Heads to provide comments. 4 5 Mayor Marty asked if the study is still available for viewing at library. 6 7 Director Ericson stated that he would check and if not he would make sure a copy is there for 8 public review. He stated that he would also include a copy on the City website. 9 10 Mayor Marty closed the public hearing at 9:08 p.m. 11 12 Council Member Flaherty stated that he sees this as a tool that provides critical information as to 13 what is going on in the area. He found the comments included to be very interesting and 14 referenced the transportation issues. He stated that the general growth in this area has been faster 15 than what the current freeway system can handle. He stated that it is recommended that both the 16 City and County determine available options to improve transportation and provide better 17 mobility. He expressed concerns regarding the potential increase in traffic through the City 18 noting that Mounds View is not the only City involved in this major re-development. He stated 19 that the TCAAP project in Arden Hills in addition to projects in New Brighton and Shoreview 20 would have a definite impact on the road systems and should be included in these considerations. 21 He stated that they should determine who is responsible for payment as developments occur and 22 the roadwork is done. 23 24 Council Member Gunn stated that US Highway 10, County Road J and 35 are all part of the big 25 scheme of things with the 35W Coalition. She stated that US Highway 10 has been discussed for 26 a long time noting the need to expand is being pushed up to go as far as County Road J. She 27 indicated that this was also on the books to be redone due to the growth in the area. 28 29 Mr. Dietrich stated that the AUAR document did what it was supposed to do by bringing together 30 the various agencies and to have this group of agencies focused on a specific area. He stated that 31 issues were identified and solutions have been put together to resolve them. He acknowledged 32 that it does take funding and resources to make it all happen noting that the entire region has a lot 33 to gain from the discussions of the AUAR. 34 35 C. Public Hearing to Consider a Variance Appeal to Reduce the Front Parking 36 Setback to Zero Feet at Ace Supply company Located at 4749 Old Highway 37 8. 38 39 Director Ericson stated that the applicant is proposing to expand the property on the east side of 40 the lot to zero feet. He stated that 30-feet of green space would remain and reviewed with 41 Council. He stated that there was a deficiency of parking on the site and based on City Code, 42 requirements would be 112 parking spaces. He acknowledged that there is a huge discrepancy in 43 what is there for parking and what is required. He stated that the Plan was presented to the 44 Planning Commission and a public hearing was held noting that it was determined that there was 45 Mounds View City Council May 23, 2005 Regular Meeting Page 13 not a sufficient hardship to award the variance. He explained that the request has to satisfy the 1 seven criteria outlined in City Code. He indicated that a letter was provided to Council from 2 Greg Lehn, Ace Industrial Supply that provides Council with further background to the request. 3 He stated that the site plan shows a different circulation of trucks on the site noting that several 4 parking stalls were penciled into the plan on the west side of the lot noting that they would be 5 removed and pushed up against the building. He stated that trucks would not continue through to 6 the new parking area. He stated that Staff presented the proposal to the Planning Commission 7 and presented a resolution recommending denial. He stated that the Applicant has filed an appeal 8 and is present to answer any questions. 9 10 Mayor Marty opened public hearing at 9:20 p.m. 11 12 Bruce Hasselbrack, Applicant, noted that when they first submitted their proposal they thought it 13 would be a simple extension of the blacktop out to the front with no egress or exit to Old 14 Highway 8. He explained that the hardship is that they have 44 spots and have several trucks 15 moving through the area. He stated that due to the increased size of the trucks it has become 16 difficult for customers to navigate around the trucks. He stated that this situation is also 17 impacting their neighbors in a negative way and they are trying to make it work but it does not 18 work, as it should. He stated that with they are trying to improve the area with the appeal and 19 reviewed with Council. 20 21 Curt Anderson, Dale & Anderson Architects, stated that the proposal is a way to relocate the cars 22 out of the way of the truck traffic. He stated that it was their thought that this would be a good 23 resolution to free up the traffic between buildings. 24 25 Director Ericson explained that the photographs provided do show a large open green space area 26 and right of way. He stated that the City of New Brighton was asked to comment with respect to 27 stormwater management. He stated that the City of New Brighton responded that they did not 28 feel that this would be an issue given the amount of green space that would remain. 29 30 Mayor Marty closed the public hearing at 9:27 p.m. 31 32 Council Member Stigney reviewed the seven items of criteria with Council stating that it does 33 not appear to warrant the hardship and reaffirmed that the Planning Commission has 34 recommended denial of the request. 35 36 Council Member Flaherty acknowledged that they are trying to come up with an effective, 37 alternate solution. He stated that he does understand the issues and concerns and suggested 38 reviewing the type of trucks coming into the location. 39 40 Mr. Hasselbrack reviewed the truck types with Council stating that because they are a wholesaler 41 they get their materials brought in by the truckload, delivered by over the road type trucks, in 42 addition to delivery trucks with tractor-trailers attached. He noted that some of the trucks come 43 directly from the factories. 44 45 Mounds View City Council May 23, 2005 Regular Meeting Page 14 Council Member Flaherty suggested that the applicant contact their distributor and request that 1 they send a smaller size truck for the deliveries. 2 3 Mr. Hasselbrack explained that due to the economics of the trucking industry they would not be 4 able to utilize the smaller vehicles. 5 6 Council Member Gunn stated that the Council has granted this type of variance request before for 7 homes and other businesses and suggested that they look at it as a way of being user friendly with 8 the business community. She acknowledged the zoning laws and the Planning Commission’s 9 point of view noting that the variance would make it easier for the business. 10 11 Mayor Marty noted that according to City regulations the area would still be short by 63 parking 12 spaces. He acknowledged that Mr. Hasselbrack has indicated that they only use about 25 spaces 13 yet the City feels they are still too short when it comes to parking spaces. He clarified his 14 understanding that the Council does have the authority to grant the variance noting that it is the 15 responsibility of the Planning Commission to review the hardship criteria and make their 16 recommendations based on the criteria. He stated that this type of request has been granted in the 17 past noting that some have met the criteria, but not all have. He acknowledged that the applicant 18 has not met many of the requirements and clarified that they are requesting a zero lot line. He 19 stated that he does like it that they are saving the two trees by re-routing the parking lot to wrap 20 around the trees. He acknowledged that the applicant would like the variance due to the fact that 21 the current parking is an inconvenience, but, the request does not meet the criteria outlined for 22 granting a variance request. 23 24 Mr. Hasselbrack explained that it is a daily hardship and that it would allow the trucks better 25 space to maneuver by eliminating some of the parking spaces. He assured Council that this 26 would not impact anything out to Highway 8 adding that it is very difficult to operate today and 27 does not anticipate that it would get any better with time. 28 29 Mayor Marty asked if they have considered moving their sign. 30 31 Mr. Hasselbrack stated that they had not considered that as an option. 32 33 Mayor Marty asked if there was a setback designated for signage. Director Ericson stated that 34 the setback is designated for 15-feet. 35 36 Mayor Marty noted that there is a pathway in front of the property and asked how far back the 37 easement goes for Ramsey County. 38 39 Director Ericson stated that the right-of-way goes right to the property line and if the County 40 were to expand Old Highway 8, a street could end up located in this area. 41 42 Council Member Stigney suggested looking at the layout to see what they could do that wouldn’t 43 bring it to a zero lot line. He suggested bringing the plan back for further review by the Council, 44 as the application has not met any of the seven criteria. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 15 1 Mr. Hasselbrack stated that they do meet some of the criteria and reviewed with Council. He 2 stated that this is the only option available to them to gain viable space, as they are landlocked 3 and not able to move to further south. 4 5 Council Member Stigney stated that they could not support the request if there are no other 6 options available to consider. He stated that the Planning Commission has reviewed and 7 determined that none of the criteria has been met to justify the hardship. 8 9 Mayor Marty asked the applicant how long they have been at this location and if their business 10 has grown considerably, which is the reason for this request. 11 12 Mr. Hasselbrack stated that they have been at this location since 1999 and confirmed that they 13 have grown some since that time. He stated that they have been dealing with the problem since 14 1999 and would like to have it resolved. 15 16 MOTION/SECOND Stigney/Gunn To approve the Planning Commission’s recommendation 17 for denial of Resolution 6544 for Ace Supply Company’s request for a variance appeal to reduce 18 the front parking setback to zero feet primarily on the basis that the application does not meet the 19 criteria for improvement. 20 21 Ayes - 3 Nays - 1 (Gunn) Motion carried. 22 23 D. Resolution 6537, Approving the Acquisition of Tax Forfeited Property for 24 Purposes of Stormwater Management. 25 26 Director Ericson stated that the City received notification from Ramsey County on two forfeited 27 parcels located in the northwest part of the City. He stated that a map of the area is attached for 28 Council review noting that one parcel is a legal, developable lot and the other is an Outlot 29 intended for stormwater management. He stated that Staff is recommending that the City acquire 30 the parcels. He stated that the pond does go over the property line into a triangular lot not that 31 the City does have easements on the lot. He stated that Staff is recommending that the City 32 acquire use of the deeds for these two lots and send letter to Ramsey County indicating the desire 33 in order to alleviate any potential disputes that these two parcels could be developed. 34 35 Mayor Marty clarified that the parcels would be owned by Ramsey County. 36 37 Director Ericson confirmed that the parcels would continue to be owned by the State, Ramsey 38 County would manage the taxes and would be allowed to use the property. He indicated that he 39 spoke with the County and it is his understanding that the fees would be less than $300. 40 41 Mayor Marty agreed that as they begin to redo and fix the roads there would be a need to contain 42 the water and since these sites are already being used in an unofficial way to retain water it would 43 seem to be a good idea for the City to retain the control of these parcels. 44 45 Mounds View City Council May 23, 2005 Regular Meeting Page 16 MOTION/SECOND. Gunn/Stigney. To approve Resolution 6537 Approving the Acquisition of 1 Tax Forfeited Property for Purposes of Stormwater Management. 2 3 Ayes - 4 Nays-0 Motion carried. 4 5 E. Response to Innovative Images Letter of may 3, 2005 6 7 Mayor Marty stated that he spoke with Jerry Linke briefly about this item and he was not aware 8 that this would be on the agenda. He suggested moving this item to the next City Council 9 agenda. 10 11 City Administrator Ulrich suggested postponing this item for 30-days to allow the City Attorney 12 time to clarify the issues and place it back on the agenda. 13 14 Mayor Marty asked how much work would a re-evaluation involve. 15 16 City Attorney Riggs stated that he is not aware of any major changes in the conditions since the 17 last time this was addressed and assured Council that the re-evaluation would be a very 18 straightforward process. 19 20 F. Resolution 6534 in support of Consolidation of 911 Dispatch Services in 21 Ramsey County. 22 23 Police Chief Sommer stated that Resolution 6534 concerns the 911 Dispatch Services. He 24 explained that currently the City contracts with Ramsey County for the 911 Dispatch Service and 25 budgets approximately $60,000.00 per year for the services. He stated that Ramsey County is 26 currently in the process of consolidating and have proposed to take over the 911 dispatches for all 27 of Ramsey County and assume the costs for the service. He explained that the amount Mounds 28 View would pay for the service would be incremented over an eight year period to zero noting 29 that the City wouldn’t have to pay for the 911 services out of the City tax dollars. He stated that 30 the County would charge the City for the usage noting that a formula has not been determined yet 31 to determine how the services would be billed. He explained that this resolution would appoint 32 the City Administrator as the negotiator on behalf of the City of Mounds View with Ramsey 33 County. He stated that the City of St. Paul did approve the consolidation noting that he does not 34 know, at this time, if Maplewood or White Bear Lake plans to join the consolidated center. 35 36 Mayor Marty asked if they have computed the costs yet noting that it sounds as if it would cost 37 the City more. 38 39 Police Chief Sommer stated that costs would be covered by County tax dollars not City tax 40 dollars. He indicated that the formula that ultimately would be used could result in more dollars 41 going towards the service. He explained that the costs would shift from the City to the County 42 and confirmed that it could end up costing the Citizens more money. 43 44 Mayor Marty asked if there would be a fee charged if a citizen calls the 911 services. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 17 1 Police Chief Sommer stated that no fees would be charged for calling 911. 2 3 Mayor Marty asked if this is something the City has to do or they won’t have 911 services. 4 5 Police Chief Sommer confirmed stating that the City Administrator and City Council could voice 6 their concerns but the consolidation would take place as planned. 7 8 City Administrator Ulrich explained that this shifts the burden to the County tax levy noting that 9 suburbs are now picking up more than the share they had before. He stated that the actual impact 10 to tax payers would be greater as they are picking up the dispatch for the City of St. Paul. He 11 stated that they should re-figure the formula used. 12 13 Council Member Gunn expressed concerns regarding the potential impact on efficiencies and call 14 answering. 15 16 Police Chief Sommer explained that there would be one center and it can be designed to work 17 very efficiently. He assured Council that it is not a huge issue noting that the Dispatch Policy 18 Committee would be the Committee reviewing how the service is being delivered and would 19 determine how the center would be structured in the future. 20 21 Mayor Marty asked if the Council has to take action on this issue right now. 22 23 City Administrator Ulrich clarified that the Council does not have to take action right now. He 24 stated that Staff has asked the County to provide further information on the potential impacts to 25 the taxpayers and the information has not been received yet. 26 Mayor Marty moved to postpone the decision. 27 28 Council Member Stigney asked Police Chief Sommer if there were any problems with the 29 structure of the resolution verbiage. 30 31 Police Chief Sommer stated that he has no problems with the structure of the resolution 32 33 Mayor Marty rescinded the motion to postpone the vote. He stated that he would like to see at 34 least one Mayor and one City Council Member, per City, involved or represented on the Board 35 that oversees the delivery of the service once it becomes operations. He stated that his concern is 36 equal representation for all Cities. 37 38 MOTION/SECOND. Flaherty/Gunn To approve Resolution 6534 regarding the Consolidation 39 of 911 Dispatch Services in Ramsey County. 40 41 Ayes - 4 Nays-0 Motion carried. 42 43 Mounds View City Council May 23, 2005 Regular Meeting Page 18 G. Resolution 6530 Approving a Step/Longevity Increase for Officer Jeremy 1 Hellpap (5/26/05). 2 3 Mayor Marty read resolution 6530 Approving the Step Increase for Officer Jeremy Hellpap. 4 5 MOTION/SECOND. Gunn/Flaherty To approve Resolution 6530 Approving Step/Longevity 6 Increase for Officer Jeremy Hellpap (5/26/05). 7 8 Ayes - 4 Nays-0 Motion carried. 9 10 H. First Reading of Ordinance 759, Amending Section 4.02 (Filing for Office) of 11 the Mounds View City Charter. 12 13 Director Ericson stated that on March 10, 2005 City Council adopted a resolution, which puts the 14 suggested amendment into the Charter. He explained that the intent of the resolution is to clarify 15 the language and filing fees. 16 17 Mayor Marty asked for clarification of the ordinance amendment. 18 19 City Attorney Riggs explained that it is a process that allows the gathering of signatures to be 20 placed on a ballot or could be used for hardships and it could be done at no cost or fee. 21 22 Mayor Marty explained that the Council couldn’t take action on this issue tonight, as it has to be 23 a unanimous vote. 24 25 City Attorney Riggs confirmed that final adoption would have to be a unanimous vote. 26 27 MOTION/SECOND. Stigney/Gunn To postpone the introduction and reading of Ordinance 759, 28 Amending Section 4.02 (Filing for Office) of the Mounds View City Charter and establishing a 29 filing fee to the next City Council Agenda. 30 31 Ayes - 4 Nays-0 Motion carried. 32 33 I. Resolution 6526 Approving the Purchase of Two Replacement Video Decks 34 for the Cable Department. 35 36 Ken stated that this is based on an item discussed at the last City Council work session. He 37 explained that they currently have two video decks that are no longer working and they have been 38 replacing the current video decks with digital video decks due to the quality and durability. He 39 stated that the prices have also gone down noting that it does make sense to replace the decks on 40 an as needed basis. 41 42 Council Member Flaherty confirmed that this would serve their needs for the next five years 43 noting that the last set of equipment lasted for eleven years. 44 45 Mounds View City Council May 23, 2005 Regular Meeting Page 19 MOTION/SECOND Gunn/Stigney To Approve the Resolution 6526 Approving the Purchase 1 of Two Digital Video Players for the Cable Department. 2 3 Ayes - 4 Nays-0 Motion carried. 4 5 J. Resolution 6527 Approving the purchase and installation of a replacement 6 Document Camera, Projector and Screen for Council Chambers. 7 8 Ken noted this was discussed at the last City Council work session noting that there is a real need 9 for this equipment. He explained that currently the Council has to use a TV monitor, located in 10 the lectern, to view presentations and with this equipment viewing would be easier and better for 11 both the audience and Council. He explained that the zoom control on the current camera does 12 not work adding that the newer cameras are now made with remote control capabilities. He 13 stated that the equipment is basically inexpensive to purchase and based on the service and 14 estimates Staff is recommending that they purchase the equipment from DS Productions and also 15 have them install the equipment. 16 17 Council Member Stigney asked what they plan to do with the old equipment. 18 19 Ken stated that the City has several options: keep the projector for use in other locations, as it is a 20 portable projector and does work well, CTV has expressed an interest in some of the old 21 equipment, they could sell the camera for a good price; or they could give the Citizens an 22 opportunity to purchase via flea market; or they could check with the installer to see if they 23 would take as a trade-in. 24 25 Council Member Stigney stated that this is too pricey and he would not support the purchase. 26 27 MOTION/SECOND Gunn/Flaherty To Approve the Resolution 6527 Approving the 28 purchase and installation of a replacement Document Camera, Projector and Screen for Council 29 Chambers. 30 31 Ayes – 3 Nays – 1 (Stigney) Motion carried. 32 33 K. Resolution 6531 Appointing Mary Tatarek to be Interim Finance Director 34 and Authorizing Additional Compensation for Working Outside of Job 35 Classification. 36 37 Finance Director Hansen explained that with his departure it is necessary to make arrangements 38 for the operation and management of the department until a new Director is hired. He stated that 39 several options were discussed and it was decided that the best alternative would be to utilize the 40 Financial Consultants in the various areas. He stated that Mary Tatarek felt she could take on the 41 budget duties and day-to-day supervision and utilize outside consultants on other issues. He 42 stated that the individual doing the work should assume up to 75-percent of the job and it is his 43 recommendation that additional compensation should be authorized for the additional 44 responsibilities. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 20 1 Mayor Marty stated that he had an exit interview with Finance Director Hansen and they 2 discussed the financial software used by the City. He stated that the application is antiquated and 3 hard to read noting that Ms. Tatarek spends most of her time on this software verifying and 4 checking information. He stated that the Finance Director suggested upgrading the system noting 5 that an upgrade would free up time and as far as management of the system, it would be less 6 hands-on. He noted that the research to find the software and implement could take up to 24 7 months adding that it is in the new CIP that the Finance Director identifies a new software 8 application. 9 10 MOTION/SECOND Stigney/Gunn To Approve the Resolution 6531 Appointing Mary 11 Tatarek to be Interim Finance Director at 10-percent additional to her Base Pay and Authorizing 12 Additional Compensation for Working Outside of Job Classification. 13 14 Ayes – 4 Nays – 0 Motion carried. 15 16 L. Resolution 6532 Authorizing the hire of a replacement Police Officer and 17 promotion of a Police Sergeant to fill the vacancy created by the retirement 18 of Sergeant Jerry Johnson. 19 20 Police Chief Sommer noted that Sergeant Johnson’s retirement is effective May 31, 2005 adding 21 that his retirement creates a vacancy that he would like to fill internally by using the Police 22 Eligibility List to promote internally and open the replacement as an entry level patrol officer. 23 24 MOTION/SECOND Gunn/Flaherty To Approve Resolution 6532 Authorizing the Hire of a 25 Replacement Police Officer and Promotion of a Police Sergeant internally through the use of the 26 Police Eligibility List to Fill the Vacancy created by the Retirement of Sergeant Jerry Johnson. 27 28 Ayes – 4 Nays – 0 Motion carried. 29 30 M. Resolution 6536 Authorizing Additional Audit Services from MMKR. 31 32 Finance Director Hansen stated that he has been auditor since 2001 and has been working on this 33 years audit. He explained that normally Staff would do all of the preparation work and 34 production of the Financial Report but with his departure the gap should be filled. He explained 35 that it was his intent to have the draft completed before leaving but time did not permit it. He 36 explained that this resolution would allow MMKR to review the report, make the changes, copy, 37 present and distribute the report. He reviewed the hourly rates with Council noting that the Audit 38 Manager would be $130.00 per hour and Staff administrative support would be billed at $40.00 39 per hour. He stated that June 30, 2005 is the deadline for all Cities to submit their financial 40 reports and MMKR is willing to contact and request an extension to complete the audit due to the 41 current circumstances. 42 43 Mayor Marty expressed concerns stating that the tone of the letter received seemed to be very 44 clear that the report had to be there by June 30, 2005. He asked when they would find out if 45 Mounds View City Council May 23, 2005 Regular Meeting Page 21 MMKR could get the extension. 1 2 Finance Director Hansen stated they were late with the report every year for the last five years. 3 He stated that many Cities are going through a conversion process noting that State aid funds 4 could be held up if they are late with the report. 5 6 Council Member Flaherty asked how long MMKR has done the audits. He stated that he would 7 like MMKR to put together an estimate of hours. He stated that he does not want just an hour 8 rate quoted; he would like to have an estimate of the total hours and dollars. 9 10 Finance Director Hansen stated that they did the audits from 2001 to 2005. He stated that he 11 would request an estimate from MMKR. 12 13 Council Member Stigney expressed concerns about an open-ended agreement stating that he 14 would also like MMKR to provide an estimate. 15 16 Mayor Marty expressed concerns regarding the time constraints stating that someone should be 17 working on this as soon as possible. He stated things could be held up significantly if they put 18 off the decision for another two to three weeks. 19 20 City Administrator Ulrich suggested requesting a letter from MMKR that includes an estimate of 21 hours and approve the resolution with the understanding that if they exceed hours estimated 22 MMKR would have to come back to Council for approval of any additional hours or expense. 23 24 MOTION/SECOND Gunn/Marty To Approve Resolution 6536 Authorizing Additional Audit 25 Services from MMKR. 26 27 Ayes – 4 Nays – 0 Motion carried. 28 29 N. Resolution 6533 Authorizing The Bridges 10th Anniversary Celebration 30 31 Ms. Burg stated that The Bridges golf course has been big place in the Community and they 32 would like to celebrate the fact that the golf course is going into its tenth year. She stated that 33 they are considering a rollback of prices back to 1995 and reviewed with Council. She stated that 34 several things have been considered as a part of the anniversary party including games and food. 35 36 Council Member Flaherty noted that the Anniversary Celebration is currently scheduled for a 37 Friday and suggested that Saturday would be more appropriate, especially if they want to bring in 38 more patrons. 39 40 Ms. Burg noted that Saturdays are usually quite busy and this could bring in more business on a 41 Friday. She stated that they are open to doing it anytime but Friday worked the best. 42 43 MOTION/SECOND Marty/Flaherty To Approve Resolution 6533 Authorizing a rollback of 44 the green fees for The Bridges 10th Anniversary Celebration. 45 Mounds View City Council May 23, 2005 Regular Meeting Page 22 1 Ayes – 4 Nays – 0 Motion carried. 2 3 O. Resolution 6543 Resolution Approving a Revised 2004-2005 Police Officer 4 Contract. 5 6 City Administrator Ulrich noted this item was missed as an oversight and is being included as a 7 resolution revision because it was intended as a part of the severance section for the Police 8 Department. He stated that the additional language is consistent with the Police Sergeant and 9 they want to include in the local contract. 10 11 Council Member Stigney asked why they want to exclude the cash options. 12 13 City Administrator Ulrich explained that the main reason is because the union wanted it out. He 14 stated that the benefits were non-taxable for existing employees and if they only have the option 15 for a savings plan it would not be considered as a taxable benefit. He stated that they are trying 16 to encourage employees to take the Retirement and Health Savings Plan with this language 17 change. 18 19 Council Member Stigney suggested leaving it up to the employee as to whether they would like 20 to have it or not. 21 22 City Administrator Ulrich stated that the employees want the recommended language. 23 24 MOTION/SECOND Gunn/Flaherty To Approve Resolution 6543 Approving a Revised 2004-25 2005 Police Officer Contract. 26 27 Ayes – 4 Nays – 0 Motion carried. 28 29 P. Schedule a Special meeting with the Charter Commission to discuss Charter 30 Commission Requirements. 31 32 City Administrator Ulrich stated that this was suggested at the last Council meeting. He stated 33 that Council expressed the desire to sit down and get re-familiarized with the City Charter; it’s 34 purpose and compliance. He stated that the proposed dates available are June 6 or July 14. 35 36 The Council agreed to meet tentatively on Monday, June 6, 2005 at 7:00 p.m. 37 38 10. APPROVAL OF MINUTES. 39 40 A. City Council Minutes, May 9, 2005 41 42 Mayor Marty stated that the May 9, 2005 City Council Meeting Minutes would be presented at 43 the next City Council meeting on Monday, June 13, 2005 44 45 Mounds View City Council May 23, 2005 Regular Meeting Page 23 11. REPORTS 1 2 A. Reports of Mayor and Council 3 4 Council Member Flaherty suggested that the Council discuss the necessity of an English class for 5 the minutes, especially when reviewing punctuation. He stated that he would like to discuss if 6 this is necessary or should they review only for content. 7 8 Mayor Marty stated that in the past if Council Members had more than two corrections they 9 wrote them down and turned them into the Recording Secretary to be incorporated into the 10 minutes. 11 12 Council Member Stigney stated that he has a problem with this option because the City Council 13 would not have reviewed the changes prior to approving the minutes. 14 15 B. Staff 16 1. Public Works Quarterly Report 17 18 City Administrator Ulrich stated that Public Works Director Lee was not available for the 19 meeting this evening and suggested rescheduling or provide comments to take back to the 20 Director. 21 22 Mayor Marty had the following requests for update or clarification: 23 • City Hall rehab project. He referenced the last line noting that it states construction would 24 begin near the end of September or early October. He stated that it seems like a long way off 25 and he would like to get some of the issues, especially the mold issues, resolved. He 26 expressed concerns noting that City Employees have been breathing this stuff for years. He 27 noted that this is one of the reasons why the Finance Director is leaving is due to the poor air 28 quality in the building. He stated that he would like to make a pledge that this is addressed as 29 soon as possible. 30 • Trunk highway noise wall noting that the current Transportation status shows the project is 31 being termed as Phase 1 with an anticipated completion in 2007 and Phase 2, Interchange 32 improvements, with an anticipated completion in 2011. He stated that in Phase 2, MnDOT 33 anticipates the addition of a third lane on eastbound Highway 10. He stated that Staff is 34 recommending discussion on these items in late summer. He clarified that if MnDOT has 35 this in their plans to add another lane wouldn’t the costs be on MnDOT with no cost to the 36 City. He stated that he would like to hold off on this to see what MnDOT does first. 37 • Silver Lake Road Sidewalk Project noting that based on the preliminary data, the bottom line 38 is that Staff anticipates a Spring 2006 construction for this project, if it should proceed. He 39 stated that Ramsey County has some problems with the setbacks on the side of the road 40 because the do not want a sidewalk up against the curb. He stated that they do want to 41 continue to keep pushing this forward. 42 • Referenced the third paragraph from the bottom, the holding pond at Woodcrest Park, and 43 asked why the City did not receive the credits when they took the park down and created the 44 Mounds View City Council May 23, 2005 Regular Meeting Page 24 pond in 2000. He stated that he would like to know why the City did not receive the credits 1 and who is responsible for making sure this was taken care of. 2 • Staff plans to provide the City Council with an update and report on the 2005 Street Project 3 at the July 5, 2005 Council work session. He indicated that Staff has to go back to the 4 drawing board to rework the project noting that Staff is anticipating implementing this 5 project in 2007. 6 • County Road 10 redevelopment and revitalization plan – He asked of a status and whether the 7 surveying has been finished. He expressed concerns stating that he wants to keep this going. 8 o Director Ericson stated that all of the groundwork has been completed, all analysis is 9 done and they have looked at all of the existing street signals at the intersections. He 10 assured Council that they are moving forward. 11 o City Administrator Ulrich stated that he would provide Council with an update noting 12 that the City needs to pursue the safety and improvements of Highway 10. 13 • Spring Creek Regional Quality Pond – at the present time, the two property owners affected 14 were not originally willing but are willing now. He stated that they have voiced their 15 intentions stating that if the City did not act they would be installing new drives and 16 landscaping. He stated that this should be looked into to get it moving forward. He noted 17 that this was also contingent on the street project from last year with respect to controlling 18 some of the water in that area. 19 o City Administrator Ulrich indicated that the last time this was discussed they talked about 20 sending out status notices on the project. He stated that he spoke with Public Works 21 Director Lee and he highly recommends sending out a final notice to provide a status of 22 the project. He stated that he would like to send out the final letter with the update. 23 24 Council Member Stigney stated that the petition stopped the pond and asked what it is that they 25 plan to send out. 26 27 City Administrator Ulrich stated that this was on the petition but that it did not apply to the 28 project as the petition was sufficient. 29 30 City Attorney Riggs explained that the petition was for the assessment of the project and that is 31 the authority in the Charter to utilize this process. 32 33 Mayor Marty asked City Administrator Ulrich to review the issues he has outlined with Public 34 Works Director Lee and provide the Council with an update. 35 36 Brian Amundsen stated that he was also included in the meeting on the Street Project. He stated 37 that part of the issue Council is still facing is on the financing. He stated that in the meeting they 38 discussed ways to engage other groups in order to come up with a better solution. He stated that 39 he would like to remind people that the Spring Creek project still has to go through the 60-day 40 public comment period. He noted that they had 97 signatures of people that do not want to see 41 the wetland disturbed in order to install a holding pond. He stated that if Council is still 42 considering moving forward with the sediment pond they would still have a very angry 43 neighborhood. 44 45 Mounds View City Council May 23, 2005 Regular Meeting Page 25 2. Police Department Quarterly Report 1 2 Police Chief Sommer provided the Council with an over view of the Quarterly report from 3 January through March 2005. He provided the Council with an overview of the response time to 4 911 calls, arrests and citations issued. He stated that the traffic issues are a high priority for the 5 Police Department and reviewed the crimes reported to the State. He stated that they have an 6 Officer currently employed as the School Resource Officer, which provides a balanced approach 7 to juvenile crime matters in the City. He stated that they also have an Officer assigned to the 8 D.A.R.E. Program and the department also participated in the Safe and Sober Programs, a grant 9 program through the State. He reviewed personnel changes noting that Officer Bob Nelson was 10 promoted to Sergeant effective May 1, 2005. He provided Council with an overview of the drug 11 arrests noting that meth use is widespread and one of the toughest drug issues to address. 12 13 Council Member Flaherty stated that he received call from Dan expressing their appreciation for 14 the work that the Police department does. He noted that the juvenile offenses went up 60-percent 15 and asked to get staff up to speed. 16 17 Mayor Marty stated that the only calls he has received are from residents saying that they are 18 happy to see the increased level of enforcement. He stated that the more police presence in the 19 Community helps people pay more attention to their speed. 20 21 Brian Amundsen asked if hiring two new officers has helped the department and what have they 22 been involved in. 23 24 Police Chief Sommer confirmed that it has helped noting that their focus has been on increasing 25 the level of traffic enforcement. 26 27 Director Ericson provided the following Community Development update: 28 • County Road H2 – was in litigation on this project, potentially 66 townhomes. He stated that 29 in 1977 the passed an amendment prohibiting townhomes and last year the Judge ruled on the 30 hardships noting that they could build as long as certain conditions were satisfied including 31 correcting the drainage issues, getting a permit, constructing a swimming pool and a tennis 32 court. He stated that they have applied for the Watershed permit and they have had the 33 wetland delineation done on the property. Staff is currently out verifying noting that they 34 also need to do soil borings. He stated that the applicant is planning on clearing some of the 35 trees later this week to allow a rig onto the site to take six soil borings in the general area. He 36 stated that this is the last item that the Rice Creek Watershed wants as a part of the permit 37 process. He stated that Staff would send out notices to the property owners to let them know 38 what is going on. He stated that he would provide a copy of the report and the notices sent to 39 residents for their review. 40 • The City has received a proposal from Sysco. He explained that they have a parking shortage 41 and want to add 50 semi-truck parking spots and approximately 100 regular parking spots. 42 He stated that they are proposing to acquire 3-acres of City owned land and also plan to 43 relocate the ponding. He indicated that one problem would involve a future land use 44 amendment issue, a rezoning issue and a re-plat issue. He stated that they are currently 45 Mounds View City Council May 23, 2005 Regular Meeting Page 26 seeking financial assistance with this project and will provide Council with updates as more 1 information becomes available. 2 • Snyder’s – They have been working on the site plan, tweaking the plan to allow for an onsite 3 storage for water management. He stated that they were able to pull the parking back from 4 County Road 10 to allow for a swale. 5 • City sent a letter to the City of Blaine and Spring Lake Park in support of the naming of 6 County Road 10 as Mounds View Boulevard. He stated that the City of Coon Rapids has 7 recommended Coons Rapid Boulevard and as an alternative Mounds View Boulevard. He 8 suggested bringing this back before Council as they need to take action and update the 9 residents. 10 11 C. Reports of City Attorney 12 13 NONE 14 15 12. Next Council Work Session: Monday, June 6, 2005 at 7 p.m. 16 Next Council Meeting: Monday, June 13, 2005 at 7 p.m. 17 18 13. ADJOURNMENT 19 20 Council agreed by consensus to adjourn the City Council Meeting of May 23, 2005 at 11:40 p.m. 21 22 Ayes - 4 Nays-0 Motion carried. 23 24 Transcribed and recorded by: 25 26 27 Bonnie Sullivan 28 TimeSaver Off Site Secretarial, Inc. 29