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HomeMy WebLinkAbout02-03-1999 vii�C Q /, MOUNDS VIEW PLANNING COMMISSION February 3, 1999 7:00 P.M. REGULAR MEETING AGENDA 1. Call to Order 2. Roll Call 3. Citizens Requests and Comments on Items Not on the Agenda CITIZENS: BEFORE SPEAKING,PLEASE COME TO THE PODIUM, AND GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 4. Discussion of Planning Commission Bylaws According to the City Code, The Planning Commission shall review its Bylaws annually, at the first regular meeting in February. 5. Discussion of Proposed Ordinance 628, an Ordinance Relating to Outdoor Produce Sales and Lawn and Garden Sales in a B-3, B-4 or I-1 District. tilt 6. Staff Reports/Information Items a. Review of Previous Council Actions 7. Chairperson and-Planning Commissioners Reports 8. Adjournment to Agenda Meeting (Immediately Following Regular Meeting) * * * **** * * * ** * * * ** ** * * * * * ** * ** * * * ** ** * * * * APPLICANTS. YOUR ATTENDANCE AT THIS MEETING IS REQUESTED. PLEASE NOTIFY COMMUNITY DEVELOPMENT AT 717-4020 IF YOU ARE UNABLE TO ATTEND. THANK YOU. * * * * * * * ** ** * * * ** * * * * * **** * * ** *** ** * *** * AGENDA MEETING AGENDA 1. Review of the January 6, 1999 minutes of the Planning Commission 2. Review revisions to the Transportation component of the Comp Plan Update N:\DATA\GROUPS\COMDEV\PLANCOMM\PCAGENDA\1999\2-3-99.REG n 4 p r PLANNING COMMISSION MEMO To: Mounds View Planning Commission From: James Ericson, Planning Associate Subject: Discussion of the Planning Commission Bylaws Meeting Date: February 3, 1999 Background: According to Section 401.06, Subdivision 7 of the Municipal Code, the Planning Commission is to review its Bylaws on an annual basis at the first regular meeting in February. Discussion: • Beginning with the Bylaws last revised in 1997, staff has made some minor changes with regard to the Bylaws. Staff would also like the Commission to discuss the possibility of changing the structure of the meeting schedule such that every meeting would become a regular meeting instead of every first Wednesday of the month. Given that the Commission tends to take action at each meeting (in an effort to stay within the constricts of the sixty-day rule), changing the Bylaws to reflect this would serve to formalize present practice. To effectuate this particular change to the Bylaws, an amendment to the City Code would need to be drafted to clarify the difference between Regular, Agenda and Special meetings. In addition, the Planning Commission meeting schedule would need to be revised to show all meetings as regular. Recommendation: Discuss the staff-proposed revisions and other changes to the Bylaws and direct staff to prepare a resolution adopting the agreed-upon revisions to the Bylaws. ..�✓c�.ft'�9 S,10 James Ericson, Planning Associate N:\DATA\GROUPS\COMDE V\PLANCOMM\BYLAW S\PCREPORT.99 • U • CITY OF MOUNDS VIEW • PLANNING AND ZONING COMMISSION BYLAWS (Revised as of February 3, 1999) AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission(Bylaws) are established in accordance with the Mounds View Municipal Code Section 401.06. Subd. 7 "The Commission shall adopt bylaws for its governance and for the transaction of its business." Where there is a conflict between the provisions of the Bylaws and the provisions of the City Charter and the Municipal Code,the provisions of the City Charter and the Municipal Code shall govern. (For purposes of simplicity,the Planning and Zoning Commission may hereinafter be referred to as the Planning Commission or the Commission.) II. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT: A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by an affirmative vote of the majority of members of the Planning and Zoning Commission appointed as voting members, and shall be placed on file with the City Clerk- Administrator and the Community Development Department. A copy of the bylaws shall be forwarded to the City Council for its information. Any amendments to the Bylaws shall be adopted by Resolution in the same manner as the original Bylaws. B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first regular meeting of the Commission in February. • III. MEMBERSHIP AND VACANCIES Vacancies on the Planning Commission shall be filled in accordance with the Municipal Code, Section 401.03. The City Council shall may refer applications for Planning Commission appointments to the Planning Commission for recommendations prior to taking action to fill vacancies. IV. OFFICERS A. OFFICERS NAMED: The officers of the Planning Commission shall consist of a chairperson and vice-chairperson. The Commission may create and fill such other offices from its members, as it may determine,to transact Commission business. In addition,the Director of Community Development, or his or her designee,shall act as the recording secretary for the Commission for purpose of preparing meeting minutes., .�• . . . . e . . • B. ELECTIONS; TERMS 1. Chairperson:Based upon the recommendation of the Planning Commission, the Mayor, with the approval of the City Council, shall appoint the chairperson of the Commission each year. At the first meeting in December,the Commission shall conduct an election • in order to make its recommendation for the chairperson,following the procedure in I City of Mounds View Febrary 3, 1999 • Planning and Zoning Commission-Bylaws Page 2 Section N.B.3. The name of the person recommended for chairperson shall be forwarded to the City Council for action at its first meeting in January. 2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each year at its first meeting in January, following the procedure in Section N.B.3. 3. Election Procedure:For each office,the chairperson shall invite nominations from Planning Commission members. After nominations have been received,the chairperson shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made,the chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie, the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at • the first meeting in February of each year. 5. Term of Office: The chairperson and vice chairperson shall serve one year terms, and may be re-elected to additional terms in accordance with this Section N.B. C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning Commission, and shall have the authority to add or cancel agentirrevievr meetings-or regular meetings and to call special meetings as provided in Section VI. The vice chairperson shall assume the duties of the chairperson, in the absence of the chairperson V. LIAISON TO COUNCIL: The City Council shall appoint from among its members a Liaison to Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a Commission meeting, a Commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting or at the meeting where the City Council will be considering the planning cases acted upon by the Planning Commission in the absence of the Council Liaison. VI. MEETINGS • A. TYPES OF MEETINGS; SCHEDULE: The meetings of the Commission shall be held on the first and third Wednesday of each month, with the annual schedule of meetings for the following year to be adopted by Resolution at the first meeting in December. • 1. Regular Meetings: The Commission's regular meetings shall occur on the first and third Wednesdays of the month .• •• .i 1 : or the purpose of U City of Mounds View Febrary 3, 1999 • Planning and Zoning Commission-Bylaws Page 3 convening public hearings, making recommendations to the City Council, and conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, and other official business. 2. Agenda Review Meetings: The third Wednesday of the month shall be an agenda review meeting and provide for an opportunity to informally review proposed planning applications. . ' ,I . . '• 1 • . '. . ... . . . • , ., :, mewl - � m . • ••', _ • I , • . ■ s : - . .. .• -,l•0 examineing proposed ordinance amendments, to review Commission minutes.to discussing long range planning issues and studies, and to perform other matters not requiring a vote of the Commission. The Commission may call to order at agenda review meetings to take action if noticed on the agenda for the agenda review meeting. I Special Meetings: From time to time, special meetings may be called in order to process significant caseloads, to review works in progress such as comprehensive plan updates or municipal code revisions, or to undertake a retreat or strategic planning session. either amongst itself or in the company of the City Council or other commissions. Special meetings can be proposed by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings can be called via written notice to the Director of Community Development by the • Chairperson or two Commission members, or by the Director of Community Development. (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members shall be notified by telephone and in writing, if possible, at least seven days prior to a special meeting. . . '.1 • , . . '•, . • . :1 • • • . .1 • • • • • .1 • ••• . II I . • , •• . ., , •. .• . •I • • • , ' _ 1 • . ..1 •• II 4. Cancellation of Meetings: Regular or agenda review or special meetings may be canceled by the chairperson for good and sufficient reasons, or in the event there are no items of business requiring the attention of the Commission, lack of a quorum, or weather conditions by the Community Development Director. Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. • B. QUORUM: A majority of the number of voting members appointed to the Commission I • City of Mounds View Febrary 3, 1999 Planning and Zoning Commission-Bylaws Page 4 shall constitute a quorum. C. CONDUCT OF MEETINGS; ADJOURNMENT 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to conduct a meeting of the Planning Commission, the Planning Commission may elect a meeting chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Section IV.B.3, except that the Community Development Director, or his or her designee, shall conduct the election. 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law(Minn. Statutues 471.705). 3. Adjournment:Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. If there is no objection, the Chairperson may declare the meeting adjourned without the necessity of a motion or vote by the Commission. D. MINUTES: Minutes shall be prepared for regular meetings and each commission member • shall receive a copy of the unapproved minutes for review and approval at a succeeding meeting. Minutes shall be approved by motion. Approved minutes shall be the official record of the business conducted and actions taken by the Planning Commission. Commission members may request copies of approved minutes after they have been corrected, if necessary, and signed as approved. Copies of the approved minutes shall be filed with the City Clcrk-Ach, .istratoraud-ins tl.c-Community Development Department. state"the-following` • • U. , .1 • 1 • • II I . • • .1 • I I , •1 I •• I .11 I .1 ■A • • II ■ • • • • .1 • .11 1 • •.I • .1 • • • •I .1.1 I .1 • I •• .1 , I I . II • .1 1 . •I .1 • •I• .11 1 .1 • '• • • • • • •. • . • .1 1 II • .A • I • • •1% • • , • • •1 .1 • ••II I • • • • I • I , .1 • .I b. sanmrary of the itqucwt I I d • • • •• I • •I•• .1 , •.0 I .1 • • '• • • .• I • I .II I .1 • I I .I • • • I .. . • .1 I • •"1 •, •• I I .I .1 • .••1 - - - U City of Mounds View Febrary 3, 1999 • Planning and Zoning Commission-Bylaws Page 5 . . • •, ... -•. Ira . . . •. . . . '. •' . . . . • • , • • .1 U .S '. .. .A. i • • •. . .. 11 e. whcther motion carried or failed ; . • - - •.. - . . .; . . . I . 1 I 11 I - 9. rem I 11 I .1 . • . .1 1 .. , , . • d . . ..I . II .. • •• , . • .1 . .1 . . •• . • VI. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agenda da for any regular,agenda review or special meeting. The Commission packet shall be delivered at least four days prior to the meeting. Each Commissioner is responsible for reviewing the material within the packet prior to the meeting. VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall • be in accordance with the Municipal Code, Section 401.07. VIII. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other materials as provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the Community Development Director upon the member's resignation or termination of appointment. IX. CONDUCT OF MEMBERS A. A1TFNDANCE: Commission members shall advise the designated Staff member or the Commission chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member attending less than 20 meetings per year without the consent of the Commission shall be deemed to have vacated the office, and such vacancy shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence may be granted by the consent of the Commission. B. CONFLICT OF INTEREST: 1. General Standard: No Commissioner shall be appointed with private or personal interests likely to conflict with the general public interest. If any person appointed to the Commission shall find that their private or personal interests are involved in any matter coming before the Commission,they shall disqualify themselves from taking • part in any discussion or action on the matter; alternatively,they may be disqualified by a two-thirds(2/3) majority vote of the Commissioners in attendance. I • City of Mounds View Febrary 3, 1999 Planning and Zoning Commission-Bylaws Page 6 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his or her discharge of official duties, would be required to take an action or make a decision that would substantially affect the Commissioner's financial interests or those of an associated business, unless the effect on the Commissioner is no greater than on other members of the Commissioner's business classification,profession, or occupation. In the event a conflict of interest exists with respect to a particular matter before the Commission,the Commissioner shall disqualify themselves from taking part in any discussion or action on the matter. C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts include meetings with project proponents, residents, property owners, and citizens separate from Commission meetings, communication between Commission members outside the meeting forum, telephone calls or letters which attempt to influence a Commissioner's opinion on a matter which will be subject to the Commissioner's vote. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission(e.g. variances),Planning Commissioners shall indicate to the person contacting them that such contact is inappropriate and all testimony needs to be offered at the hearing to insure a fair hearing for all parties. In all other cases,Planning Commissioners should discourage such • contacts and should avoid expressing any opinion as to the merits of the case. When ex parte contacts occur, the Planning Commissionerr is responsible for notifying the Community Development Director, and for conveying the substance of the communication at the next commission meeting at which the matter discussed is under consideration. Approved by the Planning Commission by Resolution No. 570-99 Date: Jerry Peterson, Chairperson Ar1EST: Rick Jopke, Community Development Director N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAWS\BYLAWS.99 4110 a • • • PLANNING COMMISSION MEMO To: Mounds View Planning Commission From: James Ericson, Planning Associate Subject: Discussion of Proposed Ordinance 628 Meeting Date: February 3, 1999 Background: At previous meetings of both the Planning Commission and City Council, the issue of requiring Conditional Use Permits for temporary outdoor sales operations such as Merriville Farm Market and Linder's Greenhouses has been called into question. With that in mind, staff has asked the City Attorney to draft an ordinance to allow such businesses as permitted uses within a B-3, Highway Business; B-4, Regional Business; or I-1, Industrial District. • Discussion: The draft ordinance attached to this report addresses only sales of produce but not lawn and garden sales. These additions will be made as appropriate in the second draft of the ordinance. The adoption of this ordinance would not, however, change the requirements for other types of outdoor sales operations, such as Vikings Super Bowl t-shirt sales or black-velvet Elvis painting sales, which would still require a CUP. Due to issues of fairness, staff asks the Commission to discuss whether or not all outdoor sales should be included in this ordinance. Recommendation: Discuss the proposed ordinance regarding outdoor sales and direct staff to make changes as appropriate, forwarding the ordinance onto the City Council for first and second reading. James Ericson, Planning Associate N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAW S\PCREPORT.99 • Sep-17-98 03:08pm From-KENNEDY & GRAVEN 6123379310 T-274 P.02/08 F-734 [Draft 4#11 • ORDINANCE NO. (°' CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO OUTDOOR SALES AND CONTROLS AND AMENDING TITLE 1103, BY ADDING A NEW SECTION 1103.19, AMENDING TITLE 1114.02 AND 1114.04, AMENDING TITLE 1115.02 AND 1115.04, AND AMENDING TITLE 1116.02 AND 1116.04 IN TRE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 1103 of the Mounds View Municipal code shall be amended by the addition of the bold and underlined language as follows: CHAFFER 1103 GENERAL BUILDING REQUIREMENTS1 • SECTION: 1103.01: Purpose 1103.02: Dwelling Unit Restrictions 1103.03: Platted and Unplatted Property 1103.04; Solar Energy Systems and Structures 1103.05: Wind Generator Systems 1103.06: Accessory Buildings,Uses and Equipment 1103.07: Drainage 1103.08: Fencing,Screening and Landscaping 1103.09: Glare 1103.10: Smoke,Dust and Odors 1103.11: Noise 1103.12: Refuse 1103,13: Storage of Equipment and Materials 1103.14: Liquid or Solid Wastes 1103.15: Toxic or Noxious Matter 1103.16: Explosives 1111 See Section 1006.06 ado Code for developaiznt controls;see subdivision 1008.08(2)of fins Code for sign regulations in specific zoning dtstricrs. SJR-144215 1 Mtt1;5.47 Sep-17-98 03:08pm From-KENNEDY & GRAVEN 6123379310 T-274 P.03/08 F-734 • 110117: 1103.18: Underground Storage Tanks Satellite Dish Antennas 1103.19: Outdoor Produce Sales ;; • (3) , 3L/ 1103.19: OUTDOOR PRODUCE SALES: P Subd. 1. General Restrictions: Open or outdoor deduce as a principal or accessory use and including sales in or from motorized vehicles, trailers or wagons shall be subject to the following regulations: a. Outside services, sales and equipment rental connected with the principal use is limited to thirty percent(30%)of the gross floor area of the principal use. b. Outside sales areas are fenced or screened from view of neighboring identical uses or an abutting R District in compliance with subdivisions 1103 08(1}through 5 of this Title. c. All liehting shall be hooded and so directed that the light source shall not be visible • from the public right of way or from neighboring residences and shall be in compliance with 1103.051 Section 1103.09 of this Title. d. Sales area is grassed or surfaced to control dust. e. The open or outdoor service, sale or rental use does not take up parking space as required for conformity►of this Title. f The provisions of subdivision 1125.01(1*e of this Title are considered and satisfactorily met. SECTION 2. Title 1114.02 of the Mounds View Municipal code shall be amended by the addition of the bold and underlined language as follows: 1114.02: PERMITTED USES: The following are permitted uses in a B-3 District: All permitted uses as allowed in a B-2 Limited Business District. Amusement centers. Auto accessory stores. • Commercial recreational uses. six-1412is 2 MU 13547 Sep-17-98 03:0Bpm From-KENNEDY & GRAVEN 6123379310 T-274 P.04/08 F-734 Grocery stores,supermarkets. • Motels, motor hotels and hotels; provided, that the lot area contains nor less than five hundred (500)square feet of lot area per unit. Outdoor Produce Sales;provided the requirements of subdivision 1103.19 of this Tide are satisfactorily met. Private clubs or lodges serving food and beverages with use being restricted to members and their guests. Adequate dining room,kitchen and bar space must be provided according to standards imposed upon similar unrestricted customer operations. The serving of alcoholic beverages to members and their guests shall be allowed; provided, that such service is in compliance with applicable Federal, State and Municipal regulations''. Offices of such use shall be limited to no more than twenty percent(20%)of the gross floor area of the building. Rental stores. Restaurants,cafes,tea rooms,taverns,on-and off-sale liquor. Taxi terminals,stands and offices. (Ord.452,2-27-89; Ord.581,6-10-96) SECTION 3. Title 1114.04, Subd_ 5 of the Mounds View Municipal code shall be amended bythe III P addition of the bold and underlined language and deletion of the strickon language as follows: 1114.04: CONDITIONAL USES: The following are conditional uses in a B-3 District(requiring a conditional use permit based upon procedures set forth in and regulated by Section 1125.01 of this Title): Subd. 5. _ ' .r outdoor sales of 'roduce oOpen or outdoor service, sale andrental as a principal or accessory use and including sales in or from motorized vehicles, trailers or wagons;provided,that: a. Outside services, sales and equipment rental connected with the principal use is limited to thirty percent(30%)of the gross floor area of the principal use. b. Outside sales areas are fenced or screened from view of neighboring identical uses or an abutting R District in compliance with subdivisions 1103.08(1) through (5)of this Tide. c. All lighting shall be hooded and so directed that the light source shall not be • See Chapters 501,502 and 503 of this Code; see M.S.A. Chapter 340A. SAI-141215 3 Mull-4a Sep-17-98 03:0Bpm From—KENNEDY & GRAVEN 8123379310 T-274 P.05/08 F-734 • visible from the public right of way or from neighboring residences and shall be in compliance with 1103.08,Section 1103.09 of this Title. d. Sales area is grassed or surfaced to control dust. e. The open or outdoor service, sale or rental use does not take up parking space as required for conformity of this Title. f. The provisions of subdivision 1125.01(1)e of this Title are considered and satisfactorily met. SECTION 4. Title 1115.02 of the Mounds View Municipal code shall be amended by the addition of the bold and underlined language as follows: 1115.02: PERMITTED USES; The following are permitted uses in a B-4 District: All permitted uses as allowed in a B-3 District. Amusement places(such as dance halls or roller rinks). • Enclosed boat and marine sales. Bowling alleys. Department and discount stores. Dry cleaning,including plant accessory heretofore,pressing and repairing. Electrical appliance stores, including incidental repair and assembly but not fabricating or manufacturing. Furniture stores. Garden supply stores. Outdoor Produce Sales,provided the requirements of subdivision 1103.19 of this Title are satisfactorily met Public garage. Theaters,not of the outdoor drive-in type. • Variety stores,5 and 10 cent stores and stores of similar nature. (Ord.452,2-27-89) Sok-141215 4 MU 125-47 Sep-17-96 03:09pm From-KENNEDY & GRAVEN 6123379310 T-274 P.06/08 F-734 S. Title1115.04, Subd. 2 of the Mounds View Municipal code shall be amended by the • SECTION p addition of the bold and underlined language and deletion of the stfiek-n language as follows: 1115.04: CONDITIONAL USES: The following are conditional uses in a B-4 District(requiring a conditional use permit based upon procedures set forth in and regulated by Section 1125.01 of this Title): Subd. 2_ Except for outdoor sales of produce.,oOpen or outdoor service, sale and rental as an accessory use and including sales in or from motorized vehicles, trailers or wagons;provided,that: a. Outside service, sales and equipment rental connected with the principal use is limited to thirty percent(30%)of the gross floor area of the principal use. b. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with subdivisions 1103.08(1) through(5)of this Title. c. All lighting shall be hooded and so directed that the light source shall not be visible from the public right of way or from neighboring residences and shall be in io compliance with Section 1103.09 of this Title. d. Sales area is grassed or surfaced to control dust. e. The provisions of subdivision 1125.01(1)e of this Title are considered and satisfactorily met. SECTION 6. Title 1116.02 of the Mounds View Municipal code shall be amended by the addition of the bold and underlined language as follows: 1116.02: PERMITTED USES: The following are permitted uses in an I-1 District: Adult establishments as defined and regulated in Chapter 513 of the Municipal Code. (Ord. 574,5-13-96) Building materials sales yards, retail lumber yard, contractors equipment sales and rentals, storage and sale of food,and fuel not for resale. Essential services. • Flammable liquids, underground bulk storage only, not to exceed twenty five thousand SJR-141215 5 MU 125-47 Sep-17-98 03:09pm From-KENNEDY & GRAVEN 6123379310 T-274 P.07/08 F-734 • (25,000)gallons if located not less than fifty feet(50')from a residential district. Governmental and public utility building and structures. Greenhouses and nurseries. Motorized vehicle or recreational equipment sales and service and rental. Newspaper and general printings. Outdoor Produce SalesT provided the requirements of subdivision 1103.19 of this Title are satisfactorily met. Warehouses. Wholesale and retail showrooms and offices; provided, that at least fifty percent (50%) of the principal building is devoted to storage or warehousing of merchandise. (1988 Code §40.20) SECTION 7. Title 1116.04, Subd. 2 of the Mounds View Municipal code shall be amended by the addition of the bold and underlined language and deletion of the gfiikeft language as follows: • 1116.04: CONDITIONAL USES: The following are conditional uses in an I-1 District(requiring a conditional use permit based upon procedures set forth in and regulated by Section 1125.01 of this Title): Subd. 2. Except for outdoor sales of produce,oQpen or outdoor service, sale and rental as a principal or an accessory use and including sales in or from motorized vehicles, trailers or wagons;provided,that: a. Accessory outside service, sales and equipment rental connected with a principal use is limited to thirty percent(30%)of the gross floor area of the principal use. b. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with subdivisions 1103.08(1) through (5) of this Title. SECTION 8, This ordinance takes effect 30 days after its publication. • S]R-141215 6 MU12S-47 Sep-17-98 03:09pm From-KENNEDY & GRAVEN 6123379310 T-274 P.08/08 F-734 Read by the City Council of the City of Mounds View this day of , 1998. • Read and passed by the City Council of the City of Mounds View this day of , 1998. Duane McCarty,Mayor Charles S.Whiting,City Cleric-Administrator APPROVED AS TO FORM: Robert C.Long,City Attorney • • SIR-141215 7 MU12$-47 PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION IIICITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA January 6, 1999 Mounds View City Hall 2401 Highway 10, Mounds V''A"',MN 55112 ::::'':L'A 0 'ktl's V..>">, 1. Call to Order The meeting was called to order by Chairperson Peters.a 7:02.< January 2. Roll Call Members Present: Chairperson Peterson, Commission, BrasaT st. x. as enson, Miller, Johnson, Obert Y. Members absent: None. F :., Also Present: Community Development' irector ' 4:: .Jop . i ng Associate Jim Ericson, and • Recorder Stacy Caton. A 3. Citizens' requests and com a : is on t R k ems on the agenda :.i t, . There we ` .> tizens r;g . r =,comme . '`e ms that were not on the agenda. 4. Appro . .mutes . ` a. De . i.�.w s 8 . -t , In a r: to Minutes Page .9 g Case No. 5X1 s 98: Consideration of Resolution No. 567-99, a Resolution 2 : ! , Ig -ndinke , t oval of a Minor Subdivision of 8444 Greenwood Drive, a,t� :, .a Danielson y Planning Case No. 539-98: Consideration of Resolution No. 568-99, a resolution 3 approving a variance request to allow for a garage which exceeds by one foot the maximum permitted height, requested by Daniel Gates, Property Owner of 5364 Clifton Drive. 0 Mounds View Planning Commission January 6, 1999 Regular Meeting Page 2 II Motion/Second: Brasaemle/Stevenson to approve the December 2, 1998, meeting minutes as corrected. Ayes - 6 Nays- 0 The motion carried. 5. ; Planning Case No. 540-981 Property involved: 8444 Greenwood Drive Consideration of Resolution No. 567-99, a Resolution Rr `' °e .ing Approval of a Minor Subdivision Request to Divide the Property Located at 8 : g 4 od Drive into Two Parcels. Applicant: Dan Danielson .'2 The applicant was not present. Ericson reported that applicant, Dan Dani n, is re!` ':� ubdivisionF' of his parents' lot at 8444 Greenwood Drive. The lot i 5 feet ,`ung n a Drive and it is 234 feet deep. They propose to split off the south 7.' `' t of th;,b`t on w *!,4 e applicant would build a new • home, for which he has submittedAllo ng pl. ki The par s created meet the city's minimum lot size requirements and also meet < :., ontag uiremen: The lot would be somewhat smaller than the ho ;s that are in t .r=, -most a t. eet, although there are some smaller lots. The certif ma a f survey °' wed by t 3 :ineer and public works department who indicate §8 eptab' d4 .$ •ddition :' -asements being dedicated. In addition to the required e:Viii , k e othe . $w $-eded for the certificate is to add a signature block baring the names of i owne : < g P ; ayor and city administrator. Ericson con -s a...t the other issue that needed to be discussed concerned park dedicat;,'requirement` .this property is larger than 1 acre, the city code specifies that a park.rication fee, in 0,1,1Art equal to 10% of the land value, be paid. According to Ramsey Co> , the land is valu 4at` 47,700. Ten percent of that would be $4,770. The Code also s ± es that the dedic. '•n fee applicable to land under an existing home can waived, which "atte-s the dedicatiof mount 66 percent, to $1,574. . .. .. `a ed the Planning Commission approve Resolution 567-99, a resolution reg - # -approval of this minor subdivision request to the City Council, with stipulations. The first stipulation is that the certificate of survey be revised as indicated prior to the Council approving it, also that the applicant make a park dedication payment in the amount specified, $1475, and then before building permits would be issued the applicant would need to record the certificate of survey, the resolution of approval and the easement documents. • Mounds View Planning Commission January 6, 1999 Regular Meeting Page 3 • Obert asked if he was building this house on the new lot for himself and Ericson stated yes. Miller asked if the lot was narrower than the other lots, and if so, was there any special reason why. Ericson replied that the remaining property would be 156 feet wide, leaving te:door open for a future resubdivision. Miller then asked how the proposed setback par-,y.,11)the existing homes on the block. Ericson replied that most of the houses are set bat. • forty feet, with the exception of the home on the subject property, which o '" .lly tajttakom Eastwood Road before Greenwood Drive was constructed. The pr. setbac .: °ees k.; t,: `, home wou be consistent with the other homes. 44, Peterson inquired about existing structures, and whethe:2145 the proposed p • 4$ , Ines, to which Ericson replied no. Brasaemle stated that while he will support this request4 e has - R . s about the subdivision because he likes the large lots that characterize the c' Peterson asked if the proposed home would x • : ; . `rage a 0which side of the lot the garage would be. Ericson responded that ome ": de a three-stall garage which would be oriented to the south en. ..f the pry®'erty. elminded the Commission that the footprint shown on the certificat- ot bind's. and is t® •n'for demonstration purposes only. Motion/Second: Brasaemle/t b o appr.` - .,•e`- : ion No. 567-99, a resolution recommen a ':•.pproval .. `.q r subdiv Daniels' -‘ ` .$ z 44 Greenwood Drive, requested by Dan Daniels.." . .ulati. Nays - 0 The motion carried. 6. Plan 6 g Case No. 539 MTV'lic Hearing) Pr•t y involved: 536it/% on Drive ?deration of Reso on No. 568-99, a Resolution Approving a Variance Request to Allow arage Exceed; the Maximum Permitted Height by One Foot. t: Dane es, property owner. { T - :1 as present: Ericson stated that Dan Gates, the applicant, is requesting a variance to permit his under- construction garage to exceed the maximum height requirements set by the city code. The city code specifies that any accessory building cannot exceed a height of 15 feet. The height of an • accessory building is not measured from the floor to the peak, but rather from the floor to a point Mounds View Planning Commission January 6, 1999 Regular Meeting Page 4 . midway on the truss. The applicant submitted a building permit application in August that met the height requirement, but made a change to the plans to allow for the parking of a commercial vehicle inside the garage which necessitated a taller door. The increased height of the door bumped up the height of the garage by one foot as a result. Because the applicant utilizing the slab from the preexisting garage, the elevation of the floor could not e cha .i1;7 If he were building a garage from scratch, the floor of the garage could have beene .; > .e a lower elevation than the outside grade elevation so as to accommc .the t<: keeping with the height requirement. > " T, �:\ '.> Ericson explained that a case for a hardship can be mad 91d accQ Aingly, sta' ., `. e ",.: .<c resolution of approval which addresses the criteria that %,p 14,4 g commission nix ook at in order to grant a variance. Approving the variance req a '.. 4 not be detrimenta to the intent of the Code. . Motion/Second: Johnson/Miller to approve Resolutiaa 68-99 a >;;;e e .pproving a variance request to allow for a garage exceedin!Alsack m pernii-*.,,,.4),ght by one foot. Ayes - 6 NaysF i. . $# rries. S7. ;: Election of Officers The Plannin_ Commission b „Indicate #� a i e: '_'`: &: ng Commission is to annually elect officers--a,0 `` e erson a e �` ;airperso m Obert no tee. :i .�Peter , irperson, citing his years of meritorious service and ever- conscientious .=se .§ '0 Ther- •.:3 her nominations. wcrpa_ s Motion/ a,i` a 'I of `o re-e ect Jerry Peterson as Chairperson for the Planning Commi• n. - - Motion carries. �: Ayes 6 � Nays 0 •' ;;nominated Ga tevenson for vice chairperson, citing his unique insights and dedication to z' 'on. Th- > > ere no other nominations. r . 40, r a: Obert/Johnson. Ayes - 6. Nays - 0 Motion carries. 0 { Mounds View Planning Commission January 6, 1999 • Regular Meeting Page 5 8. Staff Reports Jopke discussed recent City Council actions with which the Planning Commission A seen involved or by which is affected, such as approval of the Tammie Schmitkk UP,jil:q.ussion of the Tobias variance appeal and the ointment ofRogerStine as Coun }"', o� ith GaryQuick pP pp g g Y . as the alternate. Jopke reported that the mayor would like .::,,,s. reas- ' > '.it .-rship of the PlanningCommission from seven to nine members and h..- : ected st. 1 ;o° an ordinanc-` �:r: � r�;:: a a.,.< to do this. A related discussion was held regarding the current vac.- 0 4 Commission a I:. §- the seat would be filled. Jopke reported that an ad appeares . . issue of the newsletter which set a February 1, 1999 deadline for application submissigye xw. Jopke also stated that the mayor has requested an ani v report ` , 'ng Commission detailing its work during the last year. After so. - ` on, the Pl. . . ommission directed staff to draft a summary of the planning case A_t.-a ' , ; 'tea 'ssio,s;-.s well as any other o activities it has been involved in 1998 and er .d to `-',,,i,'::-:4-..... . ,, .efore being forwarded to the Council.0 , w 9A. . '3t Chairperso and Plannin o issiona ."$ t 4 V There - - i .j, irpersi .0,'.i ng Co ` ssioner reports. ,,4);,,,, '-v., kw Adjourn ' s. The aye ting was adjou .5 p.m. t - ,; tfully submitt; Rick Jopke Community Development Director 0 • PLANNING COMMISSION MEMO To: Mounds View Planning Commission, From: Rick Jopke, Community Development Director Subject: Comprehensive PlanTransportation Element Date: January 29, 1999 Attached for your review and discussion at the February 3, 1999 Planning Commission meeting is a revised draft of the comprehensive plan transportation goals and policies. The current draft includes the changes discussed at the January 20th meeting. N:\DATA\GROUPS\COMDEV\PLANCOMM\2-1-99.MEM • • r • • • Goals and Policies • The following will be the transportation goals and policies for the City of Mounds View: Goal 1: Develop a balanced surface transportation system giving attention to all modes and related facilities. Policies: a. Treat all modes of transportation and facilities related to each as one system to be coordinated and related on a comprehensive basis. b. The transportation system will :- :- .--: :- . -• -- - - facilitate transportation to and from centers of activity within the community. Goal 2: Identify needed improvements to the various elements of the transportation system to provide for safe and convenient movement by all modes. Policies: a. Maintain transportation facilities to function in a manner compatible with adjacent land uses,whcrc When the function of a transportation facility has changed over time to become incompatible with adjacent land uses, a program to eliminate this incompatibility should be established. b. Hazardous and poorly designed and controlled intersections shall be improved on a • phased basis to increase the safety of pedestrians,bicyclists, and motorists alike. c. Street safety shall be improved through street lighting,visibility, sign controls, elevated pedestrian walkways and other such facilities when economically feasible and desirable. d. Public signage shall be related to the overall system of street function and control. e. Parking shall be limited or prohibited along principal and minor arterial roadways. f. Establish and enforce standards and controls for business and advertising signing and lighting in order to prevent driver distraction and potential hazards. Goal 3: Provide sufficient off-street parking to meet normal demands of all types of land use. Policies: a.Parking facilities shall be developed so as to conserve land,promote joint use and minimize conflicts with vehicular.,pedestrian and bicycle traffic. b. Minimize and reduce the demand and resulting requirements for parking through the adequate provision of pedestrian and bicycle facilities and through land use development coordination., -• - - :- -- : ': : -: : -•--: ••• •: reereatiorrai-aet-ivities-; c. Parking requirements imposed by the City shall be constantly reviewed to-insure • 1 f • • • ensure supply is reflective of demand. • d.Minimize parking lot access to public streets to the functional minimum. Goal 4: Support the development of apublic transit system : -: :: - - •- - -- which provides a broad range of transit service options to will minimize the need for individual automobile travel. Policies: a. Sufficient mobility shall be promoted for all persons, giving special consideration to those who must rely on modes of transportation other than the automobile. b.Adequate transit rider conveniences, such as bus shelters,park and ride lots, and free parking areas, shall be incorporated into aetivity centers of activity and areas of high transit usage. c. Transit service shall be encouraged within a reasonable walking distance of every resident of the community. d.Additional transit service during off-peak hours toffy destinations outside the community should be encouraged. e. The City will work with the Metropolitan Council Transit Organization(MCTO)to provide more and better transit service for the community and to provide increased ridership. • f. Encourage MCTO to implement an intra-suburban transit plan. Goals: . - - - : . :- : . . . -: :•- .- - -- -- •- - ,- - - - - . - . convenient circulation needs of the pedestrian and the bicyclist. Plan. implement. and maintain a comprehensive trail system to reduce dependency on automobile-oriented transportation,to provide safe and convenient pedestrian and bicycle circulation and to provide recreational opportunities for Mounds View residents. Policies: a.Plan and implement a comprehensive trail system to provide safe ea.Pedestrian/bicycle corridors shall be considered on minor arterial and collector roadways including the Highway 10 corridor to ensure safe pedestrian travel. fib. Safe and convenient bicycle and pedestrian circulation shall be promoted within and to and from activity centers of activity, separated when feasible from vehicular circulation. c. Develop a trail system suitable for short distance recreational use as well as long distance trail use. ed.Accommodations will be made to facilitate safe pedestrian and bicycle crossings at major intersections including the timing of traffic signals. • €e. Special provisions for pedestrian and bicycle access and circulation shall be planned in areas adjoining schools,parks, churches, service centers and commercial centers. gf. When economically feasible,provide facilities for pedestrians and bicyclists in conjunction with street improvement projects. hg. Where possible,provide bicyclists a right-of-way separated from both pedestrian and vehicular traffic. - -- : • ::-: .. - - : .Establish a signage standard for trail use that minimizes potential conflicts among users. j. The communitics pcdcstrian and bicycic systcm shall be rclatcd to thosc bcing lei.Ensure that pedestrian street crossings on heavily traveled streets are clearly marked and lighted. j. Encourage compliance with traffic laws. k. Connect the trail way system with existing and future transit systems. • 1. Encourage the development of secure bicycle parking opportunities at existing and future commercial and industrial developments. m. Promote environmental and ecological consideration in the development of the trail way system. Goal 6: Coordinate all City transportation planning with County,Metropolitan Council, State,Federal, the North Metro I35W Corridor Coalition, and other local transportation plans. Policies: a.Maintain and improve the existing line of communication with county and state highway officials in order to ensure that planned improvements are consistent with the goals and objectives of the community. b. The City will consider the use of its resources to assist in the resolution of metropolitan transportation problems. Participate in and help implement tthe transportation objectives of the North Metro I35W Corridor Coalition. c. Coordinate pathway system with Ramsey County,Anoka County, and adjacent fteighitering communities. • 3 Goal 7: Each street in the City will beelassified-and developed aeeording to the-adopted metropolitan • - :--' -: '•-- - -- - -- - - ---All elements of the street system shall be planned, improved, and maintained according to the highest most appropriate standards, giving due consideration to both land use and transportation goals and policies. Policies: a. Design transportation facilities to conserve resources : - : : - - •• . made facilities and minimize the total need for on-going public investment. Balance initial investment with ongoing maintenance. b. The local transportation system should be eonsiatent-with the overall needs of b. Major traffic flow shall be properly channeled to collector and or arterial streets. c.Facilitate traffic movement on arterial streets by regulating the number and location of vehicular access points :- : : • :-- : : - : ::: • - --. •- = ::-: .. - -- .- - --- ' -• and through utilization of appropriate traffic control methods and devices. ed. Local or residential streets shall be designed so as to prevent penetration by • through traffic. Traffic calming devices should be used where appropriate.-PbMajor traffic flow shall be properly channeled to collector and or arterial streets. €e.Existing residential streets shall be protected from reclassification to more intense use; e.g.,collector or minor arterial. order to: 3. Provide a basis for estimating future traffic demands. of traffic. if.Maintain streets in the City through a Pavement Management Program. fig.Develop an appropriate citizen review process to develop and implement City • street design and assessment policies. Goal 8: Develop and implement a Highway 10 corridor design theme to present Mounds View as a an 411) attractive and desirable community. Policies: a. Work with state and county officials to implement various elements of the approved plan. b. Develop ordinance standards to require that private development that occurs along Highway 10 incorporates elements of the approved theme where possible. c.Identify and pursue state,federal, county, and other funding sources to fund implementation of the approved design theme. • • 5 )TEN Cv • PLANNING COMMISSION MEMO To: Mounds View Planning Commission From: James Ericson, Planning Associate Subject: Review of Planning Commission Bylaws Special Planning Case No. SP-06?-99 Date: Meeting of February 17, 1999 Attached for your review are the revisions made to the Planning Commission Bylaws, per the recommendations made at the last meeting held February 3, 1999. Also attached is a proposed supplement to the Bylaws which address the format and content of the minutes, as opposed to having this be a included explicitly within the Bylaws. If the proposed revisions to the Bylaws are acceptable, staff will prepare a revised meeting schedule which will show all meetings as regular and a resolution approving the Bylaws, schedule, and minutes format. James Ericson, Planning Associate CITY OF MOUNDS VIEW PLANNING AND ZONING COMMISSION BYLAWS (Revised as of February 8, 1999) • AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission (Bylaws) are established in accordance with the Mounds View Municipal Code Section 401.06. Subd. 7 "The Commission shall adopt bylaws for its governance and for the transaction of its business." Where there is a conflict between the provisions of the Bylaws and the provisions of the City Charter and the Municipal Code,the provisions of the City Charter and the Municipal Code shall govern. (For purposes of simplicity, the Planning and Zoning Commission may hereinafter be referred to as the Planning Commission or the Commission.) H. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT: A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by an affirmative vote of the majority of members of the Planning and Zoning Commission appointed as voting members, and shall be placed on file with the City Clerk- Administrator and the Community Development Department. A copy of the bylaws shall be forwarded to the City Council for its information. Any amendments to the Bylaws shall be adopted by Resolution in the same manner as the original Bylaws. B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first regular meeting of the Commission in February. III. MEMBERSHIP AND VACANCIES • Vacancies on the Planning Commission shall be filled in accordance with the Municipal Code, Section 401.03. The City Council shall should refer applications for Planning Commission appointments to the Planning Commission for recommendations prior to taking action to fill vacancies. IV. OFFICERS A. OFFICERS NAMED: The officers of the Planning Commission shall consist of a chairperson and vice-chairperson. The Commission may create and fill such other offices from its members, as it may determine,to transact Commission business. In addition, the Director of Community Development, or his or her designee,shall act as the recording secretary for the Commission for purpose of preparing meeting minutes.-or-shall appoint-a %A - I • • • U 1 . . •. B. ELECTIONS; TERMS 1. Chairperson:Based upon the recommendation of the Planning Commission, the Mayor, with the approval of the City Council, shall appoint the chairperson of the Commission each year. At the first meeting in December, the Commission shall conduct an election in order to make its recommendation for the chairperson, following the procedure in City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 2 • Section IV.B.3. The name of theerson recommended for chairperson shall be p � forwarded to the City Council for action at its first meeting in January. 2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each year at its first meeting in January, following the procedure in Section IV.B.3. 3. Election Procedure:For each office,the chairperson shall invite nominations from Planning Commission members. After nominations have been received, the chairperson shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made, the chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie,the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at the first meeting in February of each year. • 5. Term of Office: The chairperson and vice chairperson shall serve one year terms, and may be re-elected to additional terms in accordance with this Section N.B. C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning Commission, and shall have the authority to add or cancel agenda review meetings or regular meetings and to call special meetings as provided in Section VI. The vice chairperson shall assume the duties of the chairperson, in the absence of the chairperson. V. LIAISON TO COUNCIL: The City Council shall appoint from among its members a Liaison to the Commission on an annual basis. It is expected that the Council Liaison will attend the Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a Commission meeting, a Commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting or at the meeting where the City Council will be considering the planning cases acted upon by the Planning Commission in the absence of the Council Liaison. VI. MEETINGS A. TYPES OF MEETINGS; SCHEDULE: The annual meetings schedule of the Commission shall be livid on the first and third Wal.iesday of teach month, with the animal . . • • • = • • . adopted by Resolution at the first regular meeting in December for the following year. • 1. Regular Meetings: Subject to the adopted meeting schedule,the Commission's regular meetings will occur on the first and third Wednesdays of each month business-meeting-for the purpose of convening public hearings, making City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 3 recommendations to the City Council, conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, conducting long- range planning functions and other official business. 2. Agenda Sessions Review—Meetings: An Agenda Session is an informal session of the Planning Commission.typically held immediately following adjournment of a Regular or Special meeting. at which time the Planning Commission may review minutes, informally review proposed or pending planning cases or ordinance amendments, discuss previous actions of the City Council or other Commissions. and to perform other matters not requiring a vote of the Commission. The-third-Wednesdar of-the • 1 .1 , .1 •. • •• .1 • • .1 1 • • • ♦1 • '• • • .1 1 11 • •••• • •• • ••• • • • •• • 1 41 41 •1 1 1 : I 1 • • '•1 : • 9 , • • • • 1 •1 1 .1 • - ••-, - .9 •1 11 • •1• • • •11 •1 - .9 •i , •1 - /- -•1 • .1 , • •1 , 11 . - - / .1 • /9,1 , •l • •1 • • • 9 1 : • •• • 1 3. Special Meetings: From time to time, special meetings may be called in order to process significant caseloads. to review works in progress such as comprehensive plan updates or municipal code revisions, or to undertake a retreat or strategic planning session. either amongst itself or in the company of the City Council or other commissions, Special meetings can be proposed by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings can be called via written notice to the Director of Community Development by the Chairperson or two Commission members, or by the Director of Community Development, (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members 'shall be notified by telephone and in writing, if possible, at least seven days prior to a special meeting. • 11 1 • • , •• • .1 1 1• •1 • •1 • • • 1 II • • 1.1 •.'1 • • / •1 1 11 : • 1 1 •• • •1 1 • • • • 1 • .I • 1 4. Cancellation of Meetings: Regularr special meetings may be canceled by the chairperson or Community Development Director in the event that there are no items of business requiring the attention of the Commission. or for lack of a quorum. or in response to inclement weather or for any other for-good and sufficient reason. s;or •1 • I .1 • • • • •• 1 I _ 1 • • • I • 1 1 • , • • • • • 1• 1 , • •• . 1 • •I • - • • 1 • 1 91 1 I • •1 I • . Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 4 • B. QUORUM: A majority of the number of voting members appointed to the Commission shall constitute a quorum. C. CONDUCT OF MEETINGS; ADJOURNMENT 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to conduct a meeting of the Planning Commission,the Planning Commission may elect a meeting chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Section IV.B.3, except that the Community Development Director, or his or her designee, shall conduct the election. 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law(Minn. Statutes 471.705). 3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. If there is no objection, the Chairperson may declare the meeting adjourned without the necessity of a motion or vote by the Commission. D. MINUTES: Minutes shall be recorded prepared for regular meetings and each commission member shall receive a copy of the unapproved minutes for review and approval at a succeeding meeting. Minutes shall be approved by motion. Approved minutes shall be the official record of the business conducted and actions taken by the Planning Commission. Commission members may request copies of approved minutes after they have been corrected, if necessary, and signed as approved. Copies of the approved minutes shall be filed with the ' • ^ •1 . . 1 . . Community Development Department. Unapproved minutes shall be clearly marked"DRAFT"; approved minutes shall be marked"UNAPPROVED"or"APPROVED". A policy statement regarding the content and format of the minutes shall be on file with the Director of Community Development which may be reviewed from time to time as needed. The 1. typcvfiacotnig, whutlicr agenda-reviw, rc ular, or-spc ial 2. date, time and place of the mecting • .1 • . • , •1 • •• 1 .• . .1 • • II •1 • •, • • • .1 • •1•• • •.1 • .1 • • • 111 I I .1 • 1 •• •1 , • 1 . 11 • .i I • .1 •1 • •••• •1• / 01 • • • • • • • V. • • • .111/ .A • 1 •Z •a. • .A •1 • , • •• .1 .1 • ••• , • • ■ • • 1 • • , •I • .1 b. saininaiy of the request estnnmarrof-wry-previous-action •• • • 1 .1.. •1 •1 1 .1 ' • • 1 •■ • ' . • • �, •` 1 1 •1 .1 • •••1 City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 5 of-the-person-noted • I. .1 • 7 1 • '• • .1 'I •I • • •' • '• •• • • I 'I .A • I I • . • , . .1 • . 1 •• •, .1•11 I • . • •• 7 .1 • e. whether motion carried or failed 4. I I ... • • I .I I . • • I '. 1 , . -9. reports by staff • V. I. 1 • 11 I . •1 . . d • I II :1 I • •I .1 I � .. , , 1 . - .1 I • - .:1 - . - I - II • - I. • •• - - I • 12. time of adjournment 13. signature of chairperson and recording sccretary VI. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agendaat-both-the-agenda revievr meeting-and-the for any regular or special meeting. The Commission packet shall should be delivered at least four days prior to the meeting. Each Commissioner is responsible for reviewing the material within the packet prior to the meeting. VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code, Section 401.07. VIII. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other materials provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the Community Development Director upon the member's resignation or termination of appointment. IX. CONDUCT OF MEMBERS A. A 1"1'ENDANCE: Commission members shall advise the designated Staff member or the Commission chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member attending less than 20 meetings per year without the consent of the Commission shall be deemed to have vacated the office, and such vacancy shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence may be granted by the consent of the Commission. B. CONFLICT OF INTEREST: 1. General Standard:No Commissioner shall be appointed with private or personal interests likely to conflict with the general public interest. If any person appointed to the Commission shall find that their private or personal interests are involved in any matter coming before the Commission,they shall disqualify themselves from taking part in any discussion or action on the matter; alternatively,they may be disqualified by a two-thirds (2/3) majority vote of the Commissioners in attendance. City of Mounds View February 3, 1999 Planning and Zoning Commission-Bylaws Page 6 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his • or her discharge of official duties, would be required to take an action or make a decision that would substantially affect the Commissioner's financial interests or those of an associated business, unless the effect on the Commissioner is no greater than on other members of the Commissioner's business classification,profession, or occupation. In the event a conflict of interest exists with respect to a particular matter before the Commission,the Commissioner shall disqualify tile,nself him or herself from taking part in any discussion or action on the matter. C. EX PARTE CONTACTS:Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts include meetings with project proponents, residents, property owners, and citizens separate from Commission meetings, communication between Commission members outside the meeting forum, telephone calls or letters which attempt to influence a Commissioner's opinion on a matter which will be subject to the Commissioner's vote. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission(e.g. variances), Planning Commissioners shall indicate to the person contacting them that such contact is inappropriate and all testimony needs to be offered at the hearing toe insure a fair hearing for all parties. In all other cases,Planning Commissioners should discourage such contacts and should avoid expressing any opinion as to the merits of the case. When ex parte contacts occur, the Planning Commissioner is responsible for notifying the Community Development Director, and for conveying the substance of the communication at the next commission meeting at which the matter discussed is under consideration. * On March 3, 1999,the Planning Commission approved Resolution No. 570-99, a resolution adopting its official Bylaws (revised 2/8/99) as presented herein and a revised meeting schedule. Jerry Peterson, Chairperson AI hST: Rick Jopke, Community Development Director N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAWS\BYLAWS.99 • Attachment to Planning Commission Bylaws Minutes Format -- Revised 2/4/99 • 1. Type of meeting, whether regular or special. 2. Date,time and place of the meeting. 3. Call to order--time the meeting was called to order. 4. Roll call. a. List of members present. b. List of members absent(note whether excused or unexcused.) c. List of others present(staff, liaison, recorder, etc.) 4. Citizens' requests and comments for items not on the agenda. Include residents' names and addresses, if no residents made comments, indicate as much. 5. Corrections to and approval of any previous minutes and the vote taken, except that minor grammatical and typographical corrections need not be noted. 6. For each planning case on the agenda: a. Case number, project name and address, brief description of the request, and name and address of the applicant. b. Summary of the request. c. Summary of any previous action. d. Summary of the staff review. e. Summary of statements made by the applicant, particularly concessions or agreements made by the applicant. f. Summary of comments made by each person testifying, with the name and address of the person noted. 7. For any motions made: a. Name of Commission members making and seconding motion. b. Verbatim(if possible) statement of motion. c. Vote on each motion as to number of ayes,nays and abstentions. d. Reasons for each nay vote or abstention. e. Whether motion carried or failed. 8. Specific concerns addressed to the chairperson for inclusion in the minutes. 9. Reports by staff. 10. Reports by Commission chairperson and members. 11. Time of adjournment. 12. Signature of chairperson and recording secretary. N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAWS\MINUTES.99 • JTE-M 1 • PLANNING COMMISSION MEMO To: Mounds View Planning Commission From: James Ericson, Planning Associate Subject: Review of Proposed Ordinance 629, Draft#1 Special Planning Case No. SP-06?-99 Date: Meeting of February 17, 1999 Attached for your review is the first draft of proposed Ordinance 629, an ordinance which amends Chapter 401 of the Municipal Code pertaining to the Planning and Zoning Commission. These amendments come directly from discussion held at the last meeting of the Planning Commission on February 3, 1999. If the proposed ordinance and revisions to the Bylaws are acceptable, staff will schedule a public • hearing and first and second readings'with the City Council. (.7L4 j2_,‘4 James Ericson, Planning Associate • Draft#1 ORDINANCE NO. 629 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 401 OF THE MOUNDS VIEW MUNICIPAL CODE RELATING TO THE PLANNING AND ZONING COMMISSION OF MOUNDS VIEW, SPECIAL PLANNING CASE SP-06?-99 THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1: Section 401.06 of the Mounds View Nuisance Code is hereby amended with the proposed additions underlined and italicized and deletions , respectively, to read as follows: 401.06: ORGANIZATION; MEETINGS: held fur-the purpose of conda.,tilig site-ptarrreviewsTexamination of proposed - , - , - . ,. , I • . • I I V / . 1 1 �, . • • . - - Subd. 3. Agenda Sessions: An Agenda Session is an informal session of the Planning Commission. typically held immediately following adjournment of a Regular or Special meeting, at which time the Planning Commission may review minutes. informally review proposed or pending planning cases or ordinance amendments, discuss previous actions of the City Council or other Commissions. and to perform other matters not requiring a vote of the Commission. . ... . . • - - , r - . . • . . • . .., with Statc statutes. Subd. 4. Special Meetings: Special meetings can be proposed during any regular meeting by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings may be called via written notice to the Director of Community Development by the Chairperson or two Commission members, or by the Director of Community Development. The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes. Section 2. This Ordinance goes into effect thirty(30) days after its publication in the • official City newspaper. Ordinance 629 • Page 2 Read by the City Council of the City of Mounds View on this day of , 1999. Read and passed by the City Council of the City of Mounds View on this day of , 1998. Dan Coughlin, Mayor ATTEST: Charles S. Whiting, City Clerk/Administrator (SEAL) APPROVED AS TO FORM: • City Attorney • rrEM As--/ PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION IP CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA February 3, 1999 Mounds View City Hall 2401 Highway 10, Mounds VA; MN 55112 d ' l M1\ 1. Call to Order The meetingwas called to order byChairperson Peters. <4t 7:01 . Februa , : .. p ,. 6' c_t. 2. Roll Call Members Present: Chairperson Peterson, Commission :ra . -,r` t-venson, Miller, Johnson, and Obert. ya Members Absent: None. irr Also Present: Community Developments: rector :,,r Jo& . ng Associate Jim Ericson, Council Liaison Roger Stigney, and ':e.' der Ka: Skinn: ,,,1?g, ...,, 3. Citizens' requests and corn s i s on th•,, ,,I,,.%, ,,,s, .3 ems N 12: on the agenda There werecitizens re• 0.5.?, ./..ogw : comme g L : s that were not on the agenda. 2Y3` *eC ns w^tir Index to Minu Page Discussi :hof Planning. °, E i #: *.n Bylaws. 1 Di Art sion of Proposed )d .nce 628, an Ordinance Relating to Outdoor 2 P ce Sales and Law :'nd Garden Sales in a B-3, B-4, or I-1 District. . .b. :� Tanni Dt4' ng Commission Bylaws All Commissioners agreed that unless otherwise stated, all meetings would be regular meetings. It was mentioned that there was a need to get things on record. • Planning Associate Ericson stated that Staff would make revisions the Bylaws according to discussion regarding this topic and would draft an ordinance to amend the City Code with regard Mounds View Planning Commission February 3, 1999 Regular Meeting Page 2 • to Chapter 401, Planning Commission, so that the Code and bylaws are consistent with one another. Director Jopke relayed to the Commission the fact that all Planning Co 4$'ssio tings would soon be televised to make sure all public meetings were better commu ' S , • more accessible in an effort to gather feedback and to encourage public inv. y, ent. Various comments were made and questions posed as to e functio - oft4,4„- ,14!;,,> : stem:j how it could be produced in such a way to make the vied s bette=yware of t p such as by having a brief discussion at the beginning of - g about the pr eting to get viewers up to speed and scrolling agendas on the s .viewing. There was concern Raised that some of the work the Commission does may a and boring to anyone watching at home. All members voiced concerns of lo-1"7;vie a " Lot being able to get them back. It was thought that not televising the agendas - ions wo., 4 -k in and expand viewership. • 5. t..... . Discussion of Ordinance No. 628, p4tmg to : proposa CI a low temporary produce, lawn and garden sales within the B-3 3,; ';nd I-: oning d'., ricts. • PlanningAss.ciate Ericson '. -v '`s report $: * _ ted the text of the proposed ordinance, yet asking;;: «.ommissiq 'w:s fair to N ' .in types of temporary sales operations and not oth- ... . not, h. .n this s tu.`ion be addressed? All CommissilA a -d thatlaWirsIi sales should be treated equally, either by means of this MP proposed ordi , - < $ er wa W y ' anm " °` socia e ris a ....� '.: -1 , • • . • - • I. •• • • • . • . With the Linders operation, the CUP typically. exce� ithout an expir. ��: : -. p runs for a ce AF period of time. ie ea• of that, the CUP could be made to not expire subject to conditions t of re met and admi atively reviewed each year. Any problems or complaints with an ion would tri council review. agar 6. Staff Reports /Items of Information Community Development Director Jopke reviewed with the Commission a Council directive to perform a random open-ended survey to get the residents reaction to living in Mounds View. IP The basis for this idea came from the remnant parcel, asking the residents what they felt should be done with it, as it is publicly owned. Mounds View Planning Commission February 3, 1999 Regular Meeting Page 3 1111 The Commission questioned the feasibility and success of such a survey unless it was professionally composed and executed. Commissioner Brasaemle recalled that the Humphrey Institute at the Uri. ersity a.. . 'n ' ° nesota had a group that constructed and administered different types of surveys. < I' CINZZAI 45-k' k w''y', .i 7. y '�` :E:yiY d K.h.:'ff'. .ti: "� ' Chairperson and Planning Commissioner Reports -p ` .• �.`�3. } There were no Chairperson or Planning Commissioner ree ..< ` `.. Adjournment . ,. The meetingwas adjourned at 9:30 e: } <N. ,' 1.141 441.47.11 z.,,' Respectful) ..bmitted, f; A. R_. Rick Jopke ';- Conunu `Developn • g:'r w, N: r' < A\USERS\BARBB\S • ' P-IT\WPDOCS\COMMDEV\PLANNING\MThUTES\02-03-99.REG fi, III iTri-4 / S - 2. • PLANNING COMMISSION MEMO To: Mounds View Planning Commission, From: Rick Jopke, Community Development Director Subject: Comprehensive PlanTransportation Element Date: January 29, 1999 Attached for your review and discussion at the February 3, 1999 Planning Commission meeting is a revised draft of the comprehensive plan transportation goals and policies. The current draft includes the changes discussed at the January 20th meeting. N:\DATA\GROUPS\COMDEV\PLANCOMM\2-1-99.MEM O • O Goals and Policies S The following will be the transportation goals and policies for the City of Mounds View: Goal 1: Develop a balanced surface transportation system giving attention to all modes and related facilities. Policies: a. Treat all modes of transportation and facilities related to each as one system to be coordinated and related on a comprehensive basis. b. The traftspertatieft system will :- :- .--: : - :- ' '-• -- - - facilitate transportation to and from centers of activity within the community. Goal 2: Identify needed improvements to the various elements of the transportation system to provide for safe and convenient movement by all modes. Policies: a.Maintain transportation facilities to function in a manner compatible with adjacent land uses,whore When the function of a transportation facility has changed over time to become incompatible with adjacent land uses,a program to eliminate this incompatibility should be established. b. Hazardous and poorly designed and controlled intersections shall be improved on a phased basis to increase the safety of pedestrians,bicyclists, and motorists alike. 1111 c. Street safety shall be improved through street lighting,visibility, sign controls, elevated pedestrian walkways and other such facilities when economically feasible and desirable. d.Public signage shall be related to the overall system of street function and control. e. Parking shall be limited or prohibited along principal and minor arterial roadways. f. Establish and enforce standards and controls for business and advertising signing and lighting in order to prevent driver distraction and potential hazards. Goal 3: Provide sufficient off-street parking to meet normal demands of all types of land use. Policies: a. Parking facilities shall be developed so as to conserve land,promote joint use and minimize conflicts with vehicular.,pedestrian and bicycle traffic. b. Minimize and reduce the demand and resulting requirements for parking through the adequate provision of pedestrian and bicycle facilities and through land use development coordination., -• - - :. - • . : •• 3, : =--: :• c.Parking requirements imposed by the City shall be constantly reviewed to-insutre • ensure supply is reflective of demand. • d.Minimize parking lot access to public streets to the functional minimum. Goal 4: Support the development of a lie transit system which provides a broad range of transit service options to will minimize the need for individual automobile travel. Policies: a. Sufficient mobility shall be promoted for all persons, giving special consideration to those who must rely on modes of transportation other than the automobile. b.Adequate transit rider conveniences, such as bus shelters,park and ride lots, and free parking areas, shall be incorporated into activity centers of activity and areas of high transit usage. c.Transit service shall be encouraged within a reasonable walking distance of every resident of the community. d.Additional transit service during off-peak hours to activity destinations outside the community should be encouraged. e. The City will work with the Metropolitan Council Transit Organization(MCTO)to provide more and better transit service for the community and to provide increased ridership. f.Encourage MCTO to implement an intra-suburban transit plan. • Goal 5: . - - : : - :- . : ,.. . . ...: : . . . . -- .. : convenient circulation needs of thc pcdcstrian and thc bicyclist.Plan,implement,and maintain a comprehensive trail system to reduce dependency on automobile-oriented transportation,to provide safe and convenient pedestrian and bicycle circulation and to provide recreational opportunities for Mounds View residents. Policies: pcdcstrian and bicycle movement throughout thc City ea. Pedestrian/bicycle corridors shall be considered on minor arterial and collector roadways including the Highway 10 corridor to ensure safe pedestrian travel. dh. Safe and convenient bicycle and pedestrian circulation shall be promoted within and to and from activity centers of activity, separated when feasible from vehicular circulation. c.Develop a trail system suitable for short distance recreational use as well as long distance trail use. • ed. Accommodations will be made to facilitate safe pedestrian and bicycle crossings at 9- major intersections including the timing of traffic signals. fe. Special provisions for pedestrian and bicycle access and circulation shall be planned • in areas adjoining schools,parks, churches, service centers and commercial centers. f. When economically feasible, provide facilities for pedestrians and bicyclists in conjunction with street improvement projects. hg. Where possible,provide bicyclists a right-of-way separated from both pedestrian and vehicular traffic. • - -- .:-: .. - - : .Establish a signage standard for trail use that minimizes potential conflicts among users. ki.Ensure that pedestrian street crossings on heavily traveled streets are clearly marked and lighted. j. Encourage compliance with traffic laws. k. Connect the trail way system with existing and future transit systems. 1. Encourage the development of secure bicycle parking opportunities at existing and • future commercial and industrial developments. m. Promote environmental and ecological consideration in the development of the trail way system. Goal 6: Coordinate all City transportation planning with County,Metropolitan Council, State,Federal, the North Metro I35W Corridor Coalition, and other local transportation plans. Policies: a. Maintain and improve the existing line of communication with county and state highw. - -. - .- : . : : • - • . •: - with the goals and objectives of the community. b. The City will consider the use of its resources to assist in the resolution of metropolitan transportation problems. Participate in and help implement tthe transportation objectives of the North Metro I35W Corridor Coalition. c. Coordinate pathway system with Ramsey County.Anoka County. and adjacent neighberiftg communities. • Goal7: . - - - - -• .•• :- - . : . . . ::-. . : - .::. . - - :: ' • - :- .: ': .. : . All elements of the street system shall be planned, improved, and maintained according to the highest most appropriate standards, giving due consideration to both land use and transportation goals and policies. Policies: a. Design transportation facilities to conserve resources and other cxisting man- ma e f vi'i`i-- and minimize the total nccd for on-going public investment. Balance initial investment with ongoing maintenance. b.Major traffic flow shall be properly channeled to collector and or arterial streets. c.Facilitate traffic movement on arterial streets by regulating the number and location of Minimize and limit vehicular access points :- : : -• i-- : . - : - --. - ::-: .. . - -- - --- '6-- and through utilization of appropriate traffic control methods and devices. ed.Local or residential streets shall be designed so as to prevent penetration by through traffic. Traffic calming devices should be used where appropriate. tjer 41) traffic flow shall be properly channeled to collector and or arterial streets. €g.Existing residential streets shall be protected from reclassification to more intense use; e.g.,collector or minor arterial. order to! of traffic. h.All elements of the street system shall be planned, improved, and maintained if.Maintain streets in the City through a Pavement Management Program. jg.Develop an appropriate citizen review process to develop and implement City • street design and assessment policies. 4 Goal 8: Develop and implement a Highway 10 corridor design theme to present Mounds View as a an attractive and desirable community. • Policies: a. Work with state and county officials to implement various elements of the approved plan. b. Develop ordinance standards to require that private development that occurs along Highway 10 incorporates elements of the approved theme where possible. c.Identify and pursue state, federal, county, and other funding sources to fund implementation of the approved design theme. • • • 5