HomeMy WebLinkAboutAgenda Packets - 2004/02/09
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, February 9, 2004
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 6188 of Appreciation for Police Sergeant Reed Krogh (Sommer)
7. JUST AND CORRECT CLAIMS
8. CONSENT AGENDA
A. Resolution 6181 Authorizing Staff to Create and Distribute an RFP to Establish Wetland
Boundaries in the Spring Creek Basin (Ericson)
B. Resolution 6183 Authorizing the Advertisement for an Intern in the Community
Development Department (Ericson)
C. Resolution 6187 Re-appointing David Jahnke to the Airport Advisory Board (Crane)
D. Licenses for Approval (Benesch)
9. COUNCIL BUSINESS
A. Second Reading and Adoption of Ordinance 725, an Ordinance Amending the Zoning
Code Establishing an Administrative Variance Approval Process (Prososki) (Roll Call
Vote)
B. City Charter Issue Regarding Police Civil Service Commission (Ulrich)
C. 7:05 PM: Public Hearing, First Reading, and Introduction of Ordinance 729 Setting
Sanitary Sewer Rates for Service in the Year 2004 (Hansen)
D. Resolution 6186 Approval for the Purchase of a Digital Video Player for the Cable
Department (Gammell)
E. Resolution 6192 Approving a Soft Drink Supplier Agreement for the Bridges Golf Course
(Burg)
F. Resolution 6193 Approving a Step Increase for City Administrator Kurt Ulrich
City Council Agenda
February 9, 2004
Page 2
10. APPROVAL OF MINUTES
A. January 26, 2004 City Council Minutes
B. January 26, 2004 Executive Session
C. February 2, 2004 Executive Session
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff-
1. Presentation of Long Range Capital Needs for the Fire Department – presented by
Nyle Zikmund.
2. 2003 Street Improvement Project – Phase II. August 2004 or May 2005 start date?
3. City Council/Staff Retreat – March 2nd and 3rd
C. Reports of City Attorney
12. Next Council Work Session: March 1, 2004
Next Council Meeting: February 23, 2004
RESOLUTION NO. 6188
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO SEARGEANT REED KROGH
WHEREAS, Reed Krogh has served on the Mounds Police
Department since 1977; and
WHEREAS, Mr. Krogh has gained the respect and gratitude of
those who have had the privilege of working with him on the Police Department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Mounds View, on behalf of the residents of the City of Mounds View,
expresses its appreciation to Sergeant Reed Krogh for his 27 years of dedicated
and devoted service on the Mounds View Police Department.
Adopted this 9th day of February, 2004.
ATTEST:
Mayor Jerry Linke
Council member Quick Council member Stigney
Council member Gunn Council member Marty
City Administrator Ulrich
Item No: 8A
Meeting Date: Feb 2, 2004
Type of Business: Consent
Administrator Review : _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Resolution 6181, Authorization to Prepare and Distribute a
Request for Proposals (RFP) to Confirm Wetland Zoning District
Boundaries in the Spring Creek Basin
Introduction:
Staff has long been aware of some discrepancies on the City’s adopted wetland zoning maps
in that the actual wetland and corresponding buffer designations are inaccurate. The Spring
Creek Basin is one such area that needs to be clarified.
Discussion:
Spring Creek flows from Woodcrest Park west under Silver Lake Road between Woodale and
Woodcrest Drives, continuing west under Knollwood Drive. The lots fronting Woodale and
Pleasant View Drives in this area are deep and the wetland and buffer extend all the way to
the street in places. Many homes are included in the buffer, including front yards which drain
to the street. The wetland designation (which is not a true delineation but an estimate based
on elevations performed in the 1980s) has been challenged by some of the residents on this
block and Rice Creek Watershed District inspectors agree that the designation may be
excessive. The requirement to apply for a buffer permit can cause unnecessary delays for
residents who wish to make improvements to their home or property.
City Code:
The City Code in Section 1010.06 identifies the process by which a Wetland Zoning District
can be amended
Subd. 2. Modification of District: A wetland zoning district may be modified or
eliminated by four-fifths (4/5) affirmative vote of the Council after public hearing and
notice as set forth in Title 1100 of this Code. Wetland zoning districts may not be
eliminated unless it can be shown that the original designation is in error or that
conditions have changed. When modifying or removing a wetland zoning district,
the Council shall use the criteria and methods established in the Federal Manual
for Identifying and Delineating Jurisdictional Wetlands dated January, 1989, as
amended from time to time.
Staff feels the City should re-evaluate the boundaries of the wetland and wetland buffer to
ensure that the residents are not being unreasonably burdened by provisions of the wetland
zoning ordinance (Chapter 1010.)
Wetland Zoning District Report
February 9 2004
Page 2
Recommendation:
Staff recommends the Council authorize staff to prepare and distribute a Request for
Proposals (RFP) to be sent to local consultant groups having an expertise in the area of
engineering, wetlands, hydrology and stormwater management. Resolution 6181 is attached
for action if the Council supports staff’s recommendation. If no action is taken on the
recommendation or the Council denies Resolution 6181, there would be further delay in
moving toward a just and accurate representation of the Spring Creek basin. Authorizing the
preparation and distribution of the RFP does not bind the Council to taking action on the
project upon receipt of all proposals.
_____________________________________
James Ericson
Community Development Director
Attachments:
1. Resolution 6181
2. Wetland Zoning Map of Spring Creek Basin
RESOLUTION NO. 6181
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DIRECTING STAFF TO PREPARE AND DISTRIBUTE A REQUEST FOR
PROPOSALS (RFP) TO ESTABLISH AND CONFIRM WETLAND ZONING DISTRICT
BOUNDARIES IN THE SPRING CREEK BASIN
WHEREAS, the Mounds View City Council has adopted ordinances to protect and
preserve development in and near wetlands; and,
WHEREAS, such enforcement is based on set of maps adopted in the 1980s which
attempt to identify wetlands and wetland buffers in the City; and,
WHEREAS, these maps have not been updated or revised and in some cases no
longer depict an accurate representation of the present-day hydrology; and,
WHEREAS, the map identifying the Spring Creek Basin located south of Woodale
Drive, east of Pleasant View Drive, north of County Road H and west of Silver Lake Road (as
shown on Exhibit A) is one such area in need of reevaluation.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds
View authorizes staff to prepare and distribute a Request For Proposals (RFP) to experienced
consultants to conduct a hydrology and wetland study of the Spring Creek Basin and to redraft
the wetland zoning district boundaries accordingly.
NOW, THEREFORE BE IT FURTHER RESOLVED, that the City Council directs staff
to present the proposals to the Council for future consideration.
NOW, THEREFORE BE IT FINALLY RESOLVED, that this approval in no way
authorizes or approves any work to be conducted on the project except that work necessary
for the consultant at their own expense to submit said RFP for the City’s consideration.
Adopted this 9th day of February, 2004.
_______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(SEAL)
Exhibit A. SPRING CREEK BASIN
Item No: 8B
Meeting Date: Feb 2, 2004
Type of Business: Consent
Administrator Review : _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Resolution 6183, Authorization to Advertise to Fill the Position of
Temporary Part-time Intern in the Community Development
Department
Introduction:
From time to time the Community Development Department utilizes the services of interns to
assist with workload issues, special projects and inspections. The department benefited from an
intern hired late in 2002 to assist with inspections who was later hired on full time in another City
early in 2003.
Discussion:
The approved 2004 budget for Community Development includes an amount ($7,930) set aside
for interns and other part time personnel throughout the year. At this point, there are enough
projects pending to warrant posting the position now which would afford the City greater flexibility
in finding a qualified individual through one of the local technical programs. The individual hired
would work part time hours, not to exceed 20 hours in one week for a maximum employment
span of 26 weeks. Staff would propose a maximum rate of pay set at $12.50 per hour (this was
what was paid to the last qualified intern) however we would examine all options including non-
paid internships. Staff would anticipate the intern to work no more than 500 hours altogether.
Recommendation:
Staff is requesting Council approve Resolution 6183 to authorize the advertisement for the
position of Intern within the Community Development Department. Once a qualified candidate is
selected, staff would seek authorization from the Council to hire the individual—no offer of
employment would be made until such authorization is granted by the Council at a later date.
Failure to act on this resolution could put the department into a position of falling behind on
pending projects or paying out overtime dollars to existing full-time staff.
_____________________________________
James Ericson
Community Development Director
Attachments:
1. Resolution 6183
RESOLUTION NO. 6183
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING STAFF TO ADVERTISE TO FILL AN INTERNSHIP
POSITION WITHIN THE COMMUNITY DEVELOPMENT DEPARTMENT
WHEREAS, the City of Mounds View Community Development Department has an
immediate need to fill an internship position; and,
WHEREAS, the Internship position would primarily perform routine inspections and
code enforcement support; and,
WHEREAS, qualified individuals would have experience in municipal inspections and
trained in the technical aspects of building codes; and,
WHEREAS, the internship would last for no more than 26 weeks and would involve no
more than 20 hours per week.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds View
authorizes staff to prepare and post an advertisement for the part-time temporary position of
“INTERN” within the Community Development Department.
Adopted this 9th day of February, 2004.
_______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No: 08D
Meeting Date: February 9, 2004
Type of Business: CA
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2004. All applicants have submitted appropriate fees and proof
of insurance. Those companies that are “new” include applicants that have never been
licensed with the City or they may have been licensed with the City in the past, but were
not licensed in 2003. Those companies renewing their license were licensed, at a
minimum, in the year 2003. The type of license they are applying for follows the
company name.
Blacktop Driveway Co. – Asphalt – Renewal
Fairmont Fire Systems, Inc. – Liquid Fire Suppression – New
Metropolitan Center for Independent Living – Wheelchair Ramps – New
PMR Mechanical, Inc. – HVAC – New
Valley-Rich Co., Inc. – Sewer/Water – Renewal
Staff Recommendation: Approve license applications as requested.
Respectfully submitted,
Barb Benesch, Administrative Assistant
Item No: 9A
Meeting Date: February 9, 2004
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kristin Prososki, Planning Associate
Item Title/Subject: Second Reading and Consideration of Ordinance 725, an
Ordinance Amending the Zoning Code Establishing an
Administrative Variance Approval Process; Special Planning Case
SP-120-03
Introduction:
The introduction and first reading of Ordinance 725 occurred during a public hearing at the City
Council meeting on January 26, 2004. During the public hearing, one citizen requested
clarification about the administrative variance approval process. Staff has not received any other
citizen comments regarding this proposed amendment.
Discussion:
The administrative variance approval process was discussed at the December 3 and 17, 2003
Planning Commission Meetings. On January 7, 2004, the Planning Commission adopted
Resolution 748-04, a Resolution recommending approval of a City Code amendment regarding
administrative variances. (Resolution is attached to Staff Report.)
The amendment would allow the Community Development Director to approve a variance
request for property zoned R-1 or R-2 if it is a setback request within 25% of code requirements.
In addition, the approval cannot create a setback of less than five (5) feet and the request must
meet the hardship criteria as stated in the Zoning Code in Section 1125.2, Subdivision 2. If all
the conditions are not met, the applicant is not eligible to request an administrative variance and
may apply for a formal variance with the Planning Commission. If the Community Development
Director chooses to approve the request, the adjacent neighbors will be notified by mail and
allowed ten (10) days to respond to the approval. The Planning Commission will be presented
with a summary report of all administratively approved variance requests at their regular meeting.
If at any point during the process, any of the three reviewing parties (the Community
Development Director, the adjacent neighbors and the Planning Commission) disagrees with
administrative approval, the request is denied and the applicant has the option of applying for a
formal variance. The fee for an administrative variance will be set by the fee schedule. For
2004, the fee for an administrative variance is seventy-five dollars ($75) and an additional one
hundred dollars ($100) if a formal variance becomes necessary.
Based on comments from the January 26, 2004 City Council meeting, Staff added a stipulation
to Ordinance 725 that the Planning Commission would not only be provided with a summary of
all administratively approved variances, but each request would be reviewed at their regular
meetings.
Recommendation:
There are three options for action associated with this item:
Option 1. Approve the second reading and adoption of Ordinance 725. Adoption of the
ordinance will help expedite minor variance requests, saving the City and applicants both time
and money. In 2003, there were thirteen variance requests. Eight of the requests were for
setbacks and four of the eight setback requests would have met the criteria for the administrative
variance process.
Option 2. Table action on the second reading and adoption of the ordinance if additional
information is needed to render a decision as to the approval or denial of the amendment.
Option 3. Deny the second reading and do not adopt the ordinance. Denial would serve to
perpetuate the status quo.
The Planning Commission and Staff recommend Council approve the second reading and
adoption of Ordinance 725 because the administrative variance approval process would be
beneficial to residents and Staff. Allowing Staff to approve certain variances would significantly
shorten the period of time that a resident has to wait for approval and would decrease the
amount of Staff time spent on the case.
Respectfully submitted,
Kristin Prososki
Planning Associate
Attachments:
1. Planning Commission Resolution 748-04
2. Ordinance 725
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 748-04
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A CITY CODE AMENDMENT TO
SECTION 1125.02 REGARDING ADMINISTRATIVE VARIANCES.
WHEREAS, the City receives numerous setback variance requests; and,
WHEREAS, the Planning Commission feels many of the setback variance requests received
by the City could be reviewed and considered on an administrative basis, thereby saving applicants
time and money and reducing the workload of staff; and,
WHEREAS, the Planning Commission has reviewed the following documents regarding
this proposal:
a. Section 1125.02 of the City Code
b. Proposed Ordinance
c. Staff Report
WHEREAS, the Mounds View Planning Commission finds that the proposed amendment
satisfies the spirit and intent of the conditions outlined in Chapter 1125 of the Zoning Code; and,
WHEREAS, the Mounds View Planning Commission finds that the proposed amendment is not in conflict with the Mounds View Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission
recommends approval of an amendment to Section 1125.02 of the City Code as depicted in the
attached proposed Ordinance.
BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff
to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 7th day of January, 2004.
__________________________________________
Gary Stevenson, Chairperson
ATTEST:
__________________________________________
James Ericson, Community Development Director
(SEAL)
ORDINANCE NO. 725
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING SECTION 1125.02 OF THE MOUNDS VIEW MUNICIPAL
CODE PERTAINING TO ADMINISTRATIVE VARIANCES
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1: Section 1125.02, Subdivision 2 of the Mounds View Zoning Code is hereby
amended by inserting the following underlined text, to read as follows:
1125.02: VARIANCES AND APPEALS:
Subd. 2. Criteria for Granting Variances: A variance to the provisions of the Zoning Code may be
issued by the Board of Adjustment and Appeals, or in the case of an administrative variance, by
the Director of Community Development as explained in Section 1125.02, Subdivision 6, to
provide relief to the landowner in those cases where the Code imposes undue hardship or
practical difficulties to the property owner in the use of property owner's land. No use
variances may be issued. A variance may be granted only in the event that the following
circumstances exist:
a. Exceptional or extraordinary circumstances apply to the properties which do not apply
generally to other properties in the same zone or vicinity and result from lot size or shape,
topography or other circumstances over which the owners of the property since the effective
date hereof have had no control.
b. The literal interpretation of the provisions of this Title would deprive the applicant of rights
commonly enjoyed by other properties in the same district under the terms of this Title.
c. That the special conditions or circumstances do not result from the actions of the applicant.
d. That granting the variance requested will not confer on the applicant any special privilege
that is denied by this Title to owners of other lands, structures or buildings in the same district.
e. That the variance requested is the minimum variance which would alleviate the hardship.
Economic conditions alone shall not be considered a hardship.
f. The variance would not be materially detrimental to the purpose of this Title or to other
property in the same zone.
g. The proposed variance will not impair an adequate supply of light and air to adjacent
property or substantially increase the congestion of the public streets or increase the danger of
fire or endanger the public safety or substantially diminish or impair property values within the
neighborhood. The Board of Adjustment and Appeals may impose such restrictions and
conditions upon the premises benefited by a variance as may be necessary to comply with the
standards established by this Title or to reduce or minimize the effect of such variance upon
other properties in the neighborhood and to better carry out the intent of the variance.
Ordinance 725
Page 2
SECTION 2: Section 1125.02 of the Mounds View Zoning Code is hereby amended by
inserting the following underlined text, to read as follows:
Subd. 6. Administrative Variance Process:
a. Types: Residents seeking relief from the Zoning Code may request an administrative
variance, provided that:
(1) The property is zoned R-1 or R-2; and
(2) The request concerns setbacks; and
(3) The variance amount is within twenty-five (25) percent of code requirements; and
(4) Approval of the variance does not result in a setback of less than five (5) feet
b. Review Procedures: The Director of Community Development will review administrative
variance requests. In order to be approved, the variance request must meet the hardship criteria
as stated in Section 1125.2, Subdivision 2. If hardship is evident and approval is granted, the
adjacent property owners must be notified by mail of the preliminary approval and allowed ten
days to respond to the decision. Absent any opposition from adjacent property owners, the
Planning Commission shall review the administrative variance request at the following
regularly scheduled meeting.
c. Denial and Appeals: If the Director chooses to deny a request, or if either the adjacent
neighbors or the Planning Commission disagrees with administrative approval of a variance
request, the request is denied administratively and the applicant may choose to request a formal
variance from the Planning Commission.
d. Fees: Administrative variances fees are set according to the fee schedule adopted by City
Council resolution.
SECTION 3. This Ordinance becomes effective thirty (30) days after its publication in the
official City newspaper.
First read by the City Council of the City of Mounds View on this 26th day of January, 2004.
Read and passed by the City Council of the City of Mounds View this 9th day of February, 2004.
Jerry Linke, Mayor
ATTEST:
_____________________________________
Kurt Ulrich, Clerk / Administrator
(SEAL)
APPROVED AS TO FORM:
_________________________
City Attorney
Item No: 9E
Meeting Date: February 9,1004
Type of Business: CB
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mary Burg, Manager
Item Title/Subject: Resolution 6192 Approving a Soft Drink Supplier
Agreement for the Bridges Golf Course
Introduction:
The five-year contract with Midwest Coca Cola Bottling Company for exclusive sale of
products at all City of Mounds View locations is expired. The five-year contract included
vending machines at the City Hall, Mounds View Community Center, Park Shelter Buildings,
and all non-alcoholic beverages at The Bridges Golf Course.
Staff contacted Midwest Coca-Cola Bottling Company and The Pepsi Bottling Group
for proposals.
Discussion:
Midwest Coca-Cola Bottling Company and The Pepsi Bottling Group each submitted
exceptionally competitive proposals to The City of Mounds View.
Review of the proposals reveals the values are very similar. Each proposal offers new
state of the art equipment, full service venders for the City Hall and Community Center,
35% and 25% commissions on full service venders. The product price equal and the
annual increase of price are equal.
The Midwest Coca-Cola Bottling Company is offering the City of Mounds View a total of
$22,000 in cash, $400 in product, six umbrellas, and hosting a golf tournament at The
Bridges Golf Course to partner in beverage sales. The Pepsi Bottling Group is offering
$13,000 in cash, $10,050 in product, and 30 umbrellas, for partnership.
The Midwest Coca-Cola Bottling Company proposal requires the City to install cages for
all exterior vending machines. The cost per cage approximately $900, plus installation.
A very important consideration is market share information. Coke enjoys the status of
number one in market overall. Pepsi has the top flavors in every beverage choice with the
exception of Diet Cola. Coke is number one in over all sales due to its fast food segment.
Coke holds 25.4% of market over all in the 20 ounce market.
The Pepsi Bottling Group holds 63.5% of the market for 20 ounce bottles. This is
significant in that given choice; customers overwhelmingly choose the Pepsi products
when sold side by side with Coke in venues such as convenience stores. The Pepsi
Bottling Group has Mountain Dew Brand, which sells 25.3% of the total 20 ounce bottled
soft drink market share. The Pepsi Bottling Group has seventy-two flavors. The brands
include top selling Gatorade, Aquifina, SoBe, Lipton, Starbucks Frappuccino, Tropicana,
and Dole. Staff believes, with the exception of diet cola, sales will increase by offering
Pepsi products. Midwest Coca-Cola Bottling Company has the market share with Diet
Coke. Other Coke products include Minute Maid, Powerade, Dasani, all of which have
inferior sales. Coke has not entered the iced coffee market.
Summary Proposed Services
Proposal Coca-Cola Pepsi
Five Year Contract Free State of the Art Equipment Supply all Visual Coolers Full Service Option for Venders Price per case, 20oz. soft drinks $16.75 $16.75
Product Percent of Market 20oz. 25.4% 63.5%
Partnership 2004 $4,400 $5,000
Coke Partnership 2005-2008
($4400 per year)
$17,600
Pepsi Partnership 2005-2008
($2000 per year)
$8,000
Coke Annual Complimentary
Cases 6-20oz. cases
$400
The Pepsi Bottling Group Annual
Complimentary Cases 150-20oz.
cases
$10,050
Annual Pricing 3% or less per year 3% or less per year
Cages (3) for exterior venders 3@$900 (city expense) Not Required
Commission on Full Service Sales 35% (20 oz) 35% (20 oz)
Commission on Full Service Sales 25% (12 oz) 25% (12 oz)
Will supply one golf tournament
Six New Shade Umbrella’s (once) (annually)
Cash Value (not Including
umbrellas or golf tournament) $22,400 $22,450
Less Cages -$2,700
Total $19,700 $22,450
Requirements:
• The City of Mound View would agree to sell exclusively the product from vender
selected during the term of the agreement.
• The City of Mounds View will follow the terms of the contract for any future soft drinks.
• Midwest Coca-Cola Bottling Company requires vending equipment at The Bridges
Golf Course to be secured by cages. The recommended cages are approximately
$900 plus installation. This would be at the City’s expense.
Recommendation:
It is recommended that the Mayor and City Council authorize that the City of Mounds
View enter into a five-year contract with The Pepsi Cola Bottling Group for the exclusive
sale of Pepsi Cola Brand products at all City Owned Facilities; including City Hall,
Mounds View Community Center, The Bridges Golf Course, and the City parks under the
terms and conditions as outlined above.
________________________________
Mary Burg
Golf Course Manager
RESOLUTION NO. 6192
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving a Soft Drink Supplier
Agreement for the Bridges Golf Course
WHEREAS, There is a Financial Benefit to renew a Beverage Contract;
and,
WHEREAS, The Pepsi Bottling Group will partner with the City of Mounds
View for a the five-year contract; and,
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby authorize the partnership with The Pepsi Bottling Group,
NOW, THEREFORE, BE IT FINALLY RESOLVED that Mayor and City
Council authorizes the City of Mounds View and The Pepsi Bottling Group to
enter into a Partnership Agreement for a term of Five Years as specified in the
contract.
Adopted this 9th day of February, 2004.
Jerry Linke, Mayor
ATTEST:
________________________________
Kurt Ulrich, City Clerk / Administrator
(SEAL)
Item No. 09D
Meeting Date Februaiy 9, 2004
Type of Business: CA
VM Work Session; PH: Public Nearing;
CA. ConsentAgends; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kenneth Gammell, Cable Coordinator
Item Title/Subject: Resolution 6186, Approving the Purchase of a Digital
Video Player for Cable Department
Date of Report: February 5, 2004
This report provides details for the proposed purchase of a video deck for the Cable
department_
The Cable budget Capital Equipment Fund (210 — 4350 — 7030) for 2004 is $8000. This
fund is used to purchase replacement equipment for the Cable Department.
History
The Cable department has a total of ten video players to replay meetings and other
programming. Five are digital video decks, and five are S -VHS decks_ Last year, hvo old
S -VHS decks were replaced with one digital and one consumer S -VHS deck. Recently
another S -VHS deck has broken down. The unit is a Panasonic AG -7510, and is at least
12 years old.
Digital Video versus S -VHS Video
The video format of the deck that needs replacement is S -VHS. S -VHS is older analog
technology and now is considered outdated for professional applications_ Digital video
has vast improved quality and performance that is now considered the standard for
community access television_ In the past 5 years, Mounds View has been continually
updating it's equipment to digital, including digital cameras for meetings, a digital
camcorder for production, and the purchase of 6 digital video decks_
Cable Budget
The Cable budget is funded through cable franchise fees, and does not use any money
from the City's general fund. For the 2004 Cable Budget, the Capital Equipment fund is
$8000. This fund is intended to purchase new and replacement equipment for the Cable
Department.
Item 09E
City Council Meeting
Page 2
Quotes
Last year, a Sony DSR -11 digital video deck was purchased, and is operating normally. A
comparable model, the JVC BR-DV3000U, has recently gone down in price_ This deck is
currently in use at CTV for their editing suites, and has been working well for them. The
JVC BR-DV3000U is a combination Mini -DV and DVCAM player. It is the cheapest
professional model available.
Here are some quotes for the JVC BR-DV300OU (all quotes do not include tax):
Alpha
$12587.00
EPA
$1,522.00
Markertek
$1,500.00 Plus shipping)
B&H
$1,499.95 Plus Shipping)
The cheapest quote is from B&H, and is a reputable dealer.
Summary
The City's Cable budget has allocated $8000 intended for the purchase of replacement
equipment. The replacement cost of one of the S -VHS playback decks that have broken
down is low enough to invest in the digital video format. The replacement is needed to be
able to properly schedule meeting replays and other programming cable channel 15.
Recommendation: Staff recommends the purchase of one JVC BR-DV3000U Digital
Video Deck from B&H for $1,499.95. The funds used will come from the Capital
Equipment fund (210 — 4350 — 7030)_
Respectfully Submitted,
Kenneth Gammell
RESOLUTION 6756
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving the Purchase
of a Digital Video Player for the Cable Department
WHEREAS, the Citys current cable playback system has a nonfunctioning
video deck;
WHEREAS, staff recommends that a video deck be purchased due to the
need of keeping the cable playback system up to standards.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City
Council does hereby approve the amount of $1,700 for the purchase of the video deck.
Adopted this g'h day of February 2004.
Jerry Linke, Mayor
ATTEST.
Kurt Ulrich, City Administrator
(seal)
Item No. 09F
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______ City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant/Acting Human
Recourses Representative
Item Title/Subject: Resolution No. 6193 Resolution Approving a Step
Increase for Kurt Ulrich, City Administrator
Meeting Date: February 9, 2004
Kurt Ulrich started employment with the City on July 21, 2003. According to Mr. Ulrich’s
letter of hire dated June 14, 2003, and Resolution 6062, City Council authorized a
starting salary under Step 2 ($77,013.49) with an increase to Step 3 ($81,543.70) after
six months of employment pending a satisfactory performance and City Council
authorization.
On February 2, 2004, an Executive Session was scheduled to discuss Mr. Ulrich’s job
performance. It was the consensus of City Council that his performance satisfies the
requirements of the position.
Recommendation:
To approve Kurt Ulrich’s step increase from STEP TWO ($77,013.49) to STEP THREE
($81,543.70), effective January 21, 2004.
RESOLUTION NO. 6193
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A STEP ADJUSTMENT FOR KURT ULRICH,
CITY ADMINISTRATOR
WHEREAS, Kurt Ulrich is a regular full-time employee who began working for the
City of Mounds View on July 21, 2003; and
WHEREAS, City Council has reviewed his performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, City Council has determined that Mr. Ulrich has satisfactorily
performed in the capacity of City Administrator which is documented in his performance
review at the Executive Session dated February 2, 2004; and
WHEREAS, City Council recommends the approval of a wage adjustment, from
STEP TWO to STEP THREE, consistent with employee’s letter of hire dated June 14,
2003 and Resolution 6062.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment for Kurt Ulrich, as City Administrator, from STEP
TWO ($77,013.49) to STEP THREE ($81,543.70), effective January 21, 2004.
Presented this 9th day of February, 2004.
____________________________________
Jerry Linke, Mayor
ATTEST:
____________________________________
Kurt Ulrich, City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
January 26, 2004 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:09 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Linke, Quick (not present), Marty, Stigney, and Gunn 16
17
4. APPROVAL OF AGENDA 18
19
A. Monday, January 26, 2004 City Council Agenda. 20
21
MOTION/SECOND: Marty/Stigney. To Approve the Monday, January 26, 2004 Agenda as 22
Presented. 23
24
Ayes – 4 Nays – 0 Motion carried. 25
26
5. PUBLIC INPUT 27
28
David Jahnke of 8428 Eastwood Road indicated he attended the Airports Commission meeting 29
and found out that they will only finishing up and not making many improvements due to budget 30
issues. He then indicated that the first 9 holes would be open by mid-July or earlier, if possible. 31
32
Mr. Jahnke asked whether Council Members read the article in the St. Paul Pioneer Press from a 33
week ago Sunday on golf courses. He then said it was very interesting and would be in the best 34
interest of all to read it. 35
36
Council Member Gunn asked if the stadium proposal was discussed and whether the airport 37
would be expanded if the stadium is approved. 38
39
Mr. Jahnke indicated it was briefly mentioned but they said it would not be discussed at this 40
time. He then said they are willing to cooperate to get the stadium. 41
42
Mounds View City Council January 26, 2004
Regular Meeting Page 2
6. SPECIAL ORDER OF BUSINESS 1
2
A. Annual Storm Water Permit Review – Present and discuss the City’s Storm 3
Water Pollution Prevention Program (SWPPP). 4
5
Public Works Director Lee indicated that all urbanized cities were required to develop an 6
SWPPP and that was done as part of the municipal separate storm sewer permit done in 2003. 7
He then said that the report that was included in the packets is available at City Hall for review. 8
9
Public Works Director Lee indicated that the report consists of a summary update of best 10
management practices and the City has a list of 46 items that must be monitored and reported on. 11
12
Public Works Director Lee indicated that in 2003 the City cleaned and inspected nearly 30% of 13
the sanitary sewer and nearly 80% of the surface water structures as well as100% of oil and 14
grease separators. 15
16
Public Works Director Lee indicated that the City has identified 18 problems within the system 17
and they will be included in a rehabilitation program for 2004. 18
19
Public Works Director Lee introduced Marla Mennypenny and informed the Council that she is 20
in charge of the storm water system and she put together the report. 21
22
7. JUST AND CORRECT CLAIMS 23
24
A. Just and Correct Claims 25
26
MOTION/SECOND: Gunn/Stigney. To Approve Just and Correct Claims as Presented. 27
28
Ayes – 4 Nays – 0 Motion carried. 29
30
8. CONSENT AGENDA 31
32
A. Resolution 6165 Approving the 2004 Seasonal Public Works Positions 33
B. Resolution 6166 Approving the Preliminary Feasibility Report for the 2003 34
Street Improvement Project – Phase I 35
C. Resolution 6174 Approving Appointments to the Police Civil Service 36
Commission 37
D. Resolution 6170 Approving the 2003 L.E.L.S. Local 232 Labor Agreement 38
E. Resolution 6180 Employee Contribution From Sick Leave for Health Facility 39
Membership 40
F. Resolution 6177 Approving a Permit Application for Merrick, Inc., a 41
Charitable Organization to Conduct Charitable Gambling at Robert’s Sports 42
Bar and Entertainment Located in the City of Mounds View 43
Mounds View City Council January 26, 2004
Regular Meeting Page 3
G. Resolution 6173 Authorizing the Replacement of the Police Departments 1
Automatic External Defibrillators Utilizing Grant Funds, Grant Matching 2
Funds and Forfeiture Funds 3
H. Resolution 6176 Authorizing the Purchase of Two Replacement Squad Cars 4
I. Resolution 6168 Approving an Area Identification Sign for Scotland Green 5
Apartments 6
J. Resolution 6178 Authorizing the Submittal of a Request for Proposal For 7
Work Associated with the Implementation of the County Road 10 8
Redevelopment and Revitalization Plan 9
K. Licenses for Approval 10
L. Resolution 6182 Approving 2004 Golf Course Seasonal Positions 11
12
Council Member Stigney requested that Items C and J be removed for discussion. 13
14
City Administrator Ulrich requested that Item D be removed for discussion. 15
16
Council Member Marty asked that Items F, G, and I be removed for discussion. 17
18
MOTION/SECOND: Marty/Gunn. To Approve Consent Agenda Items A, B, E, H, K, and L as 19
Presented. 20
21
Ayes – 4 Nays – 0 Motion carried. 22
23
C. Resolution 6174, Approving Appointments to the Police Civil Service 24
Commission 25
26
Council Member Stigney indicated that Council passed a motion to postpone approval of this 27
Resolution until Council Members received all the applications for these positions and he does 28
not see them in the packet. 29
30
Mayor Linke indicated that his cover letter stated that all applications were provided that were 31
less than 12 months old. He then said that two additional applications were received on Friday 32
and those were put in Council Members’ boxes. 33
34
Council Member Stigney indicated he picked up the packet Thursday and checked his box this 35
morning and there was nothing new. 36
37
Mayor Linke indicated that Council has all of the ones that were there for him to review when the 38
packets went out. 39
40
Council Member Stigney indicated that the information was not provided as requested and he 41
would like to continue the postponement of this item until that is done. 42
43
Mayor Linke commented that the names that are there Council had at the last meeting. 44
45
Mounds View City Council January 26, 2004
Regular Meeting Page 4
Council Member Stigney commented that there is some ambiguity here and he would like to see 1
an entire list of all the applicants for the positions. He then said that he is uncomfortable with 2
how this has come forward. 3
4
Mayor Linke indicated that Council has copies of all applications that he had up to Thursday and 5
he received an additional two on Friday. He then said that the Resolution before Council is the 6
list of names he is recommending for approval. 7
8
MOTION/SECOND: Stigney. To Postpone Until The Requested Information is Received. 9
10
The Motion failed for lack of a second. 11
12
Council Member Gunn indicated that these are the names that were available when packets went 13
out. 14
15
Council Member Stigney said he knows there are two other individuals that he does not see and 16
the applications were in since the time of the vacancies. He then said that he wanted a complete 17
list of those that applied since the last opening. He further commented that there are people that 18
applied since the positions were open and the Mayor took no action on them and he would like to 19
know where they are. 20
21
Mayor Linke read from a memo from Desaree Crane indicating that applications stay in the file 22
for 12 months and then are destroyed. 23
24
Council Member Stigney commented that the direction of this Council was to provide all of the 25
applications for this position and they are not here. 26
27
MOTION/SECOND: Linke/Marty. To Waive the Reading and Approve Resolution 6174, a 28
Resolution Approving Appointments to the Police Civil Service Commission. 29
30
Council Member Marty asked for verification about the application process. 31
32
Desaree Crane indicated that the applications provided are the only applications on file. She then 33
said that there were three on file and two more came in on Friday. 34
35
Council Member Stigney asked whether Bill Werner’s application was in the file. 36
37
Ms. Crane indicated that he may have applied prior to her taking over this responsibility but she 38
has never seen his application. 39
40
Council Member Stigney indicated that he thinks there were two applications that Council did 41
not see and he feels that the Mayor has dragged his feet on the appointments until this time to 42
eliminate some people from consideration. 43
44
Ayes – 3 Nays – 1(Stigney) Motion carried. 45
Mounds View City Council January 26, 2004
Regular Meeting Page 5
1
D. Resolution 6170, a Resolution Approving the 2003 L.E.L.S. Local 232 Labor 2
Agreement 3
4
City Administrator Ulrich indicated that the Resolution should be amended to reflect the change 5
discussed in the executive session to state that those hired after February 1, 2004 assuming the 6
rank of sergeant. 7
8
MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 6170, a 9
Resolution Approving the 2003 L.E.L.S. Local 232 Labor Agreement. 10
11
Council Member Stigney asked if the language covers a new hire or a promotion. 12
13
City Administrator Ulrich indicated it would apply to either a new hire or a promotion. 14
15
Ayes – 4 Nays – 0 Motion carried. 16
17
F. Resolution 6177, a Resolution Approving a Permit Application for Merrick, 18
Inc., a Charitable Organization to Conduct Charitable Gambling at Robert’s 19
Sports Bar and Entertainment Located in the City of Mounds View. 20
21
Council Member Marty asked whether a condition of approval is that most of the funds would be 22
spent in Mounds View. 23
24
Desaree Crane indicated that she would receive tax documents as well as a list of where the 25
money is spent. 26
27
MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Approve Resolution 6177, a 28
Resolution Approving a Permit Application for Merrick, Inc., a Charitable Organization to 29
Conduct Charitable Gambling at Robert’s Sports Bar and Entertainment Located in the City of 30
Mounds View. 31
32
Ayes – 4 Nays – 0 Motion carried. 33
34
G. Resolution 6173, a Resolution Authorizing the Replacement of the Police 35
Department’s Automatic External Defibrillators Utilizing Grant Funds, 36
Grant Matching Funds and Forfeiture Funds. 37
38
Council Member Marty asked whether the one needing work would be repaired. 39
40
Chief Sommer indicated that it is usually cost prohibitive. 41
42
Chief Sommer explained that the grant from the American Heart Association allows the City to 43
purchase $10,700 worth of defibrillators for expending $2,000. 44
45
Mounds View City Council January 26, 2004
Regular Meeting Page 6
Mayor Li nke suggested moving one of the older ones out to the golf course. 1
2
MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 6173, a 3
Resolution Authorizing the Replacement of the Police Department’s Automatic External 4
Defibrillators Utilizing Grant Funds, Grant Matching Funds and Forfeiture Funds. 5
6
Ayes – 4 Nays – 0 Motion carried. 7
8
I. Resolution 6168, a Resolution Approving an Area Identification Sign for 9
Scotland Green Apartments. 10
11
Council Member Marty commented that Scotland Green has been paying taxes at the 12
condominium rate and not the rate of an apartment. 13
14
Planner Prososki indicated she has not spoken with other Staff but she spoke to Ramsey County 15
and was told that they are paying the same amount regardless of the designation because the 16
difference comes into play with homestead or non-homestead. She then agreed to look into it 17
further. 18
19
Council Member Marty commented that signage is over City requirements. 20
21
MOTION/SECOND: Marty. To Postpone. 22
23
The Motion failed for lack of a second. 24
25
Mayor Linke agreed that something needs to be done but he does not feel it is right to hold this 26
up. 27
28
Council Member Marty commented that the sign could not be installed until the ground thaws. 29
30
Council Member Gunn indicated the Resolution does not state which type of sign. 31
32
Planner Prososki indicated that the applicant said that the sign could be determined by Council 33
but they prefer Option B, the four-sided sign. 34
35
MOTION/SECOND: Gunn/Marty. To Waive the Reading and Approve Resolution 6168, a 36
Resolution Approving an Area Identification Sign for Scotland Green Apartments. 37
38
Council Member Marty indicated he had no issue with the sign but he would like to have the 39
condominium and apartment tax rate straightened out. 40
41
Ayes – 4 Nays – 0 Motion carried. 42
43
Mounds View City Council January 26, 2004
Regular Meeting Page 7
J. Resolution 6178, a Resolution Authorizing the Submittal of a Request for 1
Proposal for Work Associated with the Implementation of the County Road 2
10 Redevelopment and Revitalization Plan. 3
4
Council Member Stigney indicated that he has issues with this plan and he would like to discuss 5
it at a work session before going forward. 6
7
MOTION/SECOND: Stigney/Linke. To Postpone to the Next Work Session. 8
9
Ayes – 4 Nays – 0 Motion carried. 10
11
9. COUNCIL BUSINESS 12
13
A. Public Hearing, First Reading and Introduction of Ordinance 725 Amending 14
the Zoning Code Establishing an Administrative Variance Approval Process. 15
16
Mayor Linke opened the public hearing at 7:40 p.m. 17
18
Planner Prososki explained that this amendment would allow for an administrative variance 19
process. She then explained what the process would be. 20
21
Council Member Marty requested that the Planning Commission briefly review each case so that 22
they are aware. 23
24
David Jahnke of 8428 Eastwood Road expressed concern that this would be an ordinance to go 25
around or bypass the Planning Commission. 26
27
Mayor Linke indicated that it would allow the process to go more quickly on very minor variance 28
requests. 29
30
Mr. Jahnke expressed concern that something minor may turn into something major and then 31
asked what the guidelines were and where the information could be found. 32
33
Mayor Linke indicated that the request must be within 25% of a required setback and explained 34
that the information was in the public book. 35
36
Community Development Director Ericson explained that this was published in the newspaper 37
10 days in advance of this meeting and the information is available on the Internet. 38
39
Mayor Linke closed the public hearing at 7:45 p.m. 40
41
MOTION/SECOND: Marty/Stigney. To Waive the Reading, Introduce the First Reading and 42
Approve Ordinance 725, an Ordinance Amending the Zoning Code Establishing an 43
Administrative Variance Approval Process. 44
45
Mounds View City Council January 26, 2004
Regular Meeting Page 8
Ayes – 4 Nays – 0 Motion carried. 1
2
Council Member Gunn indicated that this amendment has the blessing of the Planning 3
Commission. 4
5
B. Resolution 6167 Approving the Contract Award for the County Road H 6
Sidewalk Project. 7
8
Public Works Director Lee indicated that bids were received on January 8, 2004. He then 9
indicated there was an issue with the low bidder as some of the required information was missing 10
but, his information was opened and he retrieved the other information prior to any other bids 11
being opened. 12
13
Mayor Linke confirmed that there was no concern over any gain obtained by the delay. 14
15
City Attorney Riggs explained there would need to be some materially significant issue such as a 16
benefit gained. He also indicated the numbers matched on the overall bid so there is no issue. 17
18
MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 6167, a 19
Resolution Approving the Contract Award for the County Road H Sidewalk Project With Option 20
Two From Silver Lake Road to the Western City Limits in the Amount of $321,911.17 to 21
O’Malley Construction. 22
23
Angela Olson of 5046 Longview Drive indicated she does not think the sidewalk is worth the 24
cost but, if it is going forward she thinks it is silly to just go to Silver Lake Road because it 25
requires the kids to cross Silver Lake Road twice. She then said that she does not want her 26
shrubs to go but, if they have to go she wants it to be for a sidewalk that makes sense. She 27
further commented that doing the sidewalk like this creates more of a hazard than already exists. 28
29
Mayor Linke indicated that this option is the only option before Council due to previous Council 30
action. 31
32
Ayes – 4 Nays – 0 Motion carried. 33
34
Mayor Linke indicated he voted for this because a little sidewalk is better than none. 35
36
Council Member Marty asked whether the traffic counts would be great enough on Silver Lake 37
Road to get a light on H and Silver Lake Road. 38
39
Public Works Director Lee indicated he would look into it with Dan Solar from the County. He 40
then explained they are working with the School District and the District is sending out surveys 41
to walkers north of H to see how they get to school. 42
43
Mounds View City Council January 26, 2004
Regular Meeting Page 9
C. Second Reading and Adoption of Ordinance 724, An Ordinance Setting 1
Water Rates and Surcharges for Service in 2004. 2
3
MOTION/SECOND: Marty/Gunn. To Waive the Reading, Approve the Second Reading, and 4
Adopt Ordinance 724, an Ordinance Setting Water Rates and Surcharges for Service in 2004. 5
6
ROLL CALL: Linke, Marty, Stigney, Gunn. 7
8
Ayes – 4 Nays – 0 Motion carried. 9
10
D. Second Reading and Adoption of Ordinance 728, An Ordinance Setting 11
Storm Water Management Fees for Service in 2004. 12
13
MOTION/SECOND: Marty/Gunn. To Waive the Reading, Approve the Second Reading, and 14
Adopt Ordinance 728, an Ordinance Setting Storm Water Management Fees for Service in 2004. 15
16
Council Member Stigney asked if any progress has been made on providing a variable rate on the 17
sewer. 18
19
Finance Director Hansen indicated that would be scheduled for first reading and public hearing 20
on February 9, 2004. 21
22
ROLL CALL: Linke, Marty, Stigney, Gunn. 23
24
Ayes – 4 Nays – 0 Motion carried. 25
26
E. Second Reading and Adoption of Ordinance 727, An Ordinance Amending 27
Section 1006.07 Regarding Enforcement of Development Conditions. 28
29
MOTION/SECOND: Stigney/Gunn. To Waive the Reading, Approve the Second Reading, and 30
Adopt Ordinance 727, an Ordinance Amending Section 1006.07 Regarding Enforcement of 31
Development Conditions. 32
33
ROLL CALL: Linke, Marty, Stigney, Gunn. 34
35
Ayes – 4 Nays – 0 Motion carried. 36
37
F. Public Works and Parks Foreman Position Reclassifications 38
39
City Administrator Ulrich indicated that this was not an action item but noted that Staff is 40
reviewing the positions and will provide a recommendation for consideration at the February 9, 41
2004. 42
43
Mounds View City Council January 26, 2004
Regular Meeting Page 10
Council Member Marty commented that this was brought up to the Council several years ago and 1
he thinks it has been overlooked and it is time to assess the positions and pay accordingly as he 2
feels the City has good individuals in the positions. 3
4
G. Resolution 6172 Approving the Appointment of Michael Kampa to Police 5
Sergeant 6
7
Chief Sommer explained that Sergeant Crow would be retiring on January 31, 2004 after serving 8
for 27 years. He then said that he met with the Police Civil Service Commission on filling the 9
position and the procedure was an oral interview, promotability index, and review of resume and 10
letter of interest. The procedure was followed and the top three candidates presented to the 11
Commission and the Commission recommended that Michael Kampa, with the highest score, be 12
promoted to Sergeant. 13
14
City Administrator Ulrich indicated the Resolution should specifically have the language that this 15
does not take effect until February 2, 2004. 16
17
MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Approve Resolution 6172, a 18
Resolution Approving the Appointment of Michael Kampa to Police Sergeant. 19
20
Council Member Marty indicated he wanted to verify things himself and had talked to the Chief 21
earlier to review the pointing of years and qualifications. He then said that he knows the 22
Commission looked at it but being an elected official he felt that he would like to review it as 23
well and he did not have time to review the material. 24
25
Ayes – 3 Nays – 1(Marty) Motion carried. 26
27
H. Resolution 6175 Approving a Contract with POP Telecom for Local 28
Telephone Service 29
30
Finance Director Hansen indicated that at the time the agenda was prepared it appeared that US 31
Link would be the lowest cost proposal but Telecom came in lower. He then explained that the 32
first quote was for fewer lines than the City needs and that has been corrected on the amended 33
information supplied and the City should save $700.00 per month. 34
35
Council Member Stigney indicated he would like the contract length and dollar amounts reflected 36
in the Resolution. 37
38
Council thanked Staff for its efforts on this matter. 39
40
MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 6175, a 41
Resolution Approving a Contract with POP Telecom for Local Telephone Service as Amended. 42
43
Ayes – 4 Nays – 0 Motion carried. 44
45
Mounds View City Council January 26, 2004
Regular Meeting Page 11
I. Adoption of Interim Ordinance 730, An Ordinance Establishing a 1
Moratorium on the Siting, Location and Operation of New Adult Use 2
Businesses. 3
4
Community Development Director Ericson indicated this Ordinance would establish a 5
moratorium on the siting, location and operation of new adult use businesses within the City to 6
allow Staff time to research how the elimination of the PF zoning district and the 500-foot 7
protective buffer will affect the location of these types of business. 8
9
Council Member Marty asked whether six months would be better than three. 10
11
Director Ericson indicated that six months is possible but in speaking with the City Attorney it 12
was felt that three months would be adequate. 13
14
City Attorney Riggs recommended using three months and doing an extension if necessary 15
because the Courts look more favorably on that and there have been some challenges of interim 16
ordinances. 17
18
Mayor Li nke asked Staff to carefully review where the 500 feet begins and further define that. 19
20
MOTION/SECOND: Marty/Stigney. To Waive the Reading, Approve the Reading and Adopt 21
Interim Ordinance 730, an Emergency Interim Ordinance Establishing a Moratorium on the 22
Siting, Location, and Operation of New Adult Use Businesses. 23
24
City Attorney Riggs indicated that this is an emergency ordinance and should be handled with a 25
roll call vote. 26
27
ROLL CALL: Linke, Marty, Stigney, Gunn. 28
29
Ayes – 4 Nays – 0 Motion carried. 30
31
J. Set Date(s) for City Council Retreat. 32
33
City Administrator Ulrich indicated that March 2 and 3, 2004 would be the preferred dates. 34
35
Mayor Linke suggested it may not be necessary to have pizza. 36
37
Council Member Marty indicated he would need to check his schedule. 38
39
Consent to set March 2 and 3, 2004 as the tentative date for the City Council retreat from 5:00 40
p.m. to 10:00 p.m. at the Community Center. 41
42
Mounds View City Council January 26, 2004
Regular Meeting Page 12
10. APPROVAL OF MINUTES 1
2
A. City Council Minutes January 12, 2004 3
4
Council Member Marty requested the following changes: On Page 1, Line 37 change Hammond 5
to Heilman and on Line 2 and Line 7 on the following page. On Line 27 it should read “35 6
Southbound because of potential issue because vehicles have already hit the soundwall.” On 7
Page 7, Line 1 last word is missing a “w”. On Page 16, Line 37 he indicated that Council 8
Member Quick could attend Ramsey County meetings. 9
10
Council Member Gunn requested the following change: On Page 5, Line 21, and 25 correct the 11
spelling of Shay. 12
13
MOTION/SECOND: Marty/Gunn. To Approve the City Council Minutes for January 12, 2004 14
as Amended. 15
16
Ayes – 4 Nays – 0 Motion carried. 17
18
11. REPORTS 19
20
A. Reports of Mayor and Council. 21
22
(1) Resolution 6184 Directing Staff to Prepare an Ordinance to Revise Title 23
400 of the City Code. 24
25
Council Member Stigney read Resolution 6184. He then explained that it would take the mayor 26
out of the appointing and make it by the Council and set the procedure by which they would be 27
appointed. He further commented that there have been a lot of issues with this and he thinks it is 28
time to look at it. 29
30
MOTION/SECOND: Stigney/Gunn. To Approve Resolution 6184, a Resolution Directing Staff 31
to Prepare an Ordinance to Revise Title 400 of the City Code. 32
33
Council Member Marty indicated he has not had enough time to adequately review the 34
information. 35
36
Council Member Stigney clarified that this is a Resolution to direct the Clerk Administrator to 37
review and prepare an Ordinance for Council consideration. 38
39
Mayor Linke indicated he would support the preparation of the Ordinance but reserves the right 40
to oppose the Ordinance after reviewing the information if he does not agree with it. 41
42
Ayes – 4 Nays – 0 Motion carried. 43
44
Mounds View City Council January 26, 2004
Regular Meeting Page 13
Mayor Linke reported that he had the pleasure of going to the music of the night at Irondale and 1
caught some of the danceline competition. 2
3
B. Staff 4
5
(1) Police Department 6
7
Chief Sommer provided an overview of his report from September through December 2003. 8
There were 358 cases assigned to the investigators. He then outlined the type of cases. 9
10
Mayor Linke noted that administrative offenses are up this year and he is happy to see that 11
because that is money that comes to the City. 12
13
Council Member Marty indicated he would like to look at it more than looking at money coming 14
into the offers but as giving officers more leeway in writing tickets. It is also a benefit to the 15
residents because administrative offenses do not go against their driver’s license. 16
17
Mayor Linke commented that the last quarter of 2003 had over one third of the fraud and theft 18
reports. 19
20
Chief Sommer summarized the year-end statistics for Council. He then indicated that the school 21
resource officer at the Middle School has informed him that the remodeling of the building has 22
enhanced security throughout the building. 23
24
Chief Sommer indicated that the dare officer conducted compliance checks within the City for 25
alcohol and tobacco license holders. Two out of the eight alcohol failed and only one tobacco 26
license holder failed. Those businesses were fined. 27
28
Chief Sommer indicated the City was awarded a grant through safe and sober to pay officers 29
overtime to work extra shifts for additional traffic enforcement. That detail has paid out $2,612 30
in overtime and 102 vehicles were stopped. 31
32
Chief Sommer indicated the search for records management is complete and it appears that the 33
City will go with the St. Paul police system along with the other Ramsey County suburban police 34
forces. 35
36
Chief Sommer indicated that the 800 MGHz system is scheduled to be in place by Summer of 37
2005. 38
39
Mayor Linke asked what the cost would be. 40
41
Chief Sommer indicated the hope is that there will be minimal cost to the City because there is 42
supposed to be grant funding to cover the costs of the equipment required. 43
44
Mounds View City Council January 26, 2004
Regular Meeting Page 14
Chief Sommer indicated that in 2003 a total of 95.64% of the budget has been expended so the 1
police department has stayed within the budget. 2
3
Council Member Marty asked how many noise control tickets have been given out for loud 4
mufflers or vehicle noise. 5
6
Chief Sommer indicated he does not have that breakdown with him but could look into it. 7
8
(2) Finance Department 9
10
Finance Director Hansen reviewed the preliminary December 31, 2003 financial report and 11
cautioned that the final results would be slightly different. The general fund revenues are just 12
under $4,000,000 and Staff expects the general fund to end the year with a surplus. 13
14
Finance Director Hansen indicated the City ended the year 2002 with a surplus of $1,000,000 15
kept in the general fund as a hedge against the loss of state aid and the City did lose $300,000. 16
He then said that Staff would like to cancel transfers to the general fund to lower the surplus 17
down to within 50% of next year’s budget and that is the minimum Staff feels comfortable with 18
and the maximum the state auditor feels comfortable with. 19
20
Finance Director Hansen reported that the Community Center fund shows a $184,000 deficit and 21
that number was driven up by a combination of the lightening strike and changes to the catering 22
contract. A claim for damages has been submitted to insurance but not yet paid. 23
24
Finance Director Hansen indicated the TIF funds had a good year in 2003 and District One 25
should be able to pay back more than half of the internal loan outstanding and the water fund 26
refinanced its bonds to help the water fund. 27
28
Finance Director Hansen indicated the golf course fund had a year that was a slight improvement 29
over 2002 but still a difficult year and that will continue until get something goes through with 30
the proposal for billboards out there to generate additional revenue. 31
32
Finance Director Hansen indicated that Staff is working on Gatsby 34 reporting system for 2003, 33
the variable sewer rates, long-range financial plans and the bond sale for the street project. He 34
then said that Staff will be recommending that the City levy the special assessments and sell the 35
bonds at the beginning of the project and that is driven by the fact that the City could not finance 36
the project internally. He further commented that levying the special assessments does not mean 37
that they have to be paid before the project. The City can set a payment date that allows the 38
project to be completed before requiring payment. 39
40
Council Member Marty asked where the City stands on the COPS grant for getting federal funds 41
for the two new officers. 42
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Mounds View City Council January 26, 2004
Regular Meeting Page 15
Chief Sommer indicated there were an overwhelming number of applications for that grant so the 1
City did not receive any funds this time but is still in the running if more funding becomes 2
available in the future. 3
4
City Administrator Ulrich indicated he has been with the City for six months and he is due for a 5
six-month review. He then said he would like to schedule his review for February 2, 2004 in an 6
executive session at the work session. 7
8
Director Ericson announced that the home and garden show would be held on March 6, 2004 9
from 9:00 a.m. to 6:00 p.m. and this year the City has the added benefit of obtaining billboard 10
advertising for the event courtesy of Clear Channel Communications. 11
12
Director Ericson reported that the Twin Cities North Chamber of Commerce’s Annual Gala is 13
February 24, 2004 and all Council Members are invited. He then handed out invitations to 14
Council. 15
16
Mayor Linke recessed the Council Meeting to executive session to discuss union negotiations at 17
8:53 p.m. 18
19
C. City Attorney 20
21
No report. 22
23
12. Next Council Work Session: Monday, February 2, 2004 24
Next Council Meeting: Monday, February 9, 2004 25
26
13. ADJOURNMENT 27
28
Mayor Linke adjourned the meeting at ____ p.m. 29
30
Transcribed and recorded by: 31
32
33
Joan Lenzmeier 34
Timesaver Off Site Secretarial, Inc. 35