HomeMy WebLinkAboutAgenda Packets - 2004/02/23CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, February 23, 2004
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 6189 of Appreciation for Janet Quick, Police Civil Service Commission
7. JUST AND CORRECT CLAIMS
8. CONSENT AGENDA
A. Licenses for Approval
B. Resolution 6194 Approving the License Renewal Application for the Twin Cities
North Chamber of Commerce to allow Charitable Gambling at Jake’s Sports Café in
the City of Mounds View. (Backman)
C. Resolution 6197 Approving a Temporary Gambling Permit for the New
Brighton/Mounds View Rotary to allow Charitable Gambling at The Mermaid on April
30, 2004. (Crane)
9. COUNCIL BUSINESS
A. 7:00 PM. Public Hearing and Consideration of Resolution No. 6185 Ordering the 2003
Street Improvement Project – Phase I
B. Resolution 6198 Hiring a new Receptionist for the City of Mounds View (Crane)
C. Resolution 6179 Approving a Minor Subdivision of 2935 County Highway 10 (Ericson)
D. Second Reading and Adoption of Ordinance 729, an Ordinance Setting Sanitary Sewer
Rates for Service in the Year 2004 -- Roll Call Vote (Hansen)
E. Resolution 6195 Authorizing Severance Payment for Reed Krogh (Hansen)
F. Resolution 6196 Authorizing a User Agreement with the City of St. Paul for the Use of
The St. Paul Police Records Management / Mobile Computing System. (Sommer)
G. Resolution No. 6190, Authorizing the Reclassification of the Positions of Public Works
Foreman and Parks Foreman
H. Resolution 6199 Authorizing the Cable Television Production Coordinator to Work up to
30 Hours per week
I. Resolution 6200 Approving the Acquisition of Tax Forfeited Property described as Lot
36, Knollwood Park from Ramsey County
City Council Agenda
February 23, 2004
Page 2
10. APPROVAL OF MINUTES
A. City Council Minutes Monday, February 9, 2004.
11 REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Community Development Department Report – 2003 Year in Review
2. City Council/Staff Retreat
3. Surplus Equipment/Disposal Policy/Purchasing Policy
C. Reports of City Attorney
12. Next Council Work Session: Monday, March 1, 2004
Next Council Meeting: Monday, March 8, 2004
Item 06A
February 23, 2004
Special Order of Business
RESOLUTION NO. 6189
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO JAN QUICK
WHEREAS, Jan Quick has fulfilled her current term on the Mounds View
Police Civil Service Commission; and
WHEREAS, Jan Quick has gained the respect and gratitude of those who
have had the privilege of working with her on the Police Civil Service Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Mounds View, on behalf of the residents of the City of Mounds View, expresses its
appreciation to Jan Quick for her dedicated and devoted service on the Mounds View
Police Civil Service Commission.
Adopted this 23rd day of February, 2004.
ATTEST:
Mayor Jerry Linke
Councilmember Quick Councilmember Stigney
Councilmember Gunn Councilmember Marty
City Administrator Ulrich
Item No: 08A
Meeting Date: February 23, 2004
Type of Business: CA
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2004. All applicants have submitted appropriate fees and proof
of insurance. Those companies that are “new” include applicants that have never been
licensed with the City or they may have been licensed with the City in the past, but were
not licensed in 2003. Those companies renewing their license were licensed, at a
minimum, in the year 2003. The type of license they are applying for follows the
company name.
Allan Mechanical – HVAC - New
Superior Heating, Air Conditioning & Electric, Inc. – HVAC – New
Thermex Corporation – HVAC – New
Staff Recommendation: Approve license applications as requested.
Respectfully submitted,
________________________
Item No. 9A
Meeting Date: February 23, 2004
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: 2003 Street Improvement Project – Phase I
Resolution No. 6185 Hold a Public Improvement
Hearing Order the Project
Background:
On October 28, 2002, City Council adopted Resolution No. 5870 authorizing the
preparation of a preliminary feasibility report and consultant selection for the
2003 Street Improvement Project. The streets to be considered for this project
are those contained in the area bound by County Road 10 to the north and east,
County Road H2 to the south, and Pleasant View Drive to the west.
A draft preliminary feasibility report for this project was completed and was
presented to the City Council on September 2, 2003 for review.
On October 13, 2003, the City Council approved Resolution No. 6109 authorizing
the preparation of plans and specifications for this project.
On January 26, 2004, City Council adopted Resolution No. 6166 approving the
feasibility report and setting a Public Improvement Hearing date of February 23,
2004 for the 2003 Street Improvement Project – Phase I.
Discussion:
Neighborhood Meeting
A Neighborhood Meeting was held on November 6, 2003 to introduce this project
to the public and to receive feedback. The meeting was advertised and notices
were directly mailed to all affected property owners.
Approximately forty (40) people attended. At the meeting, a summary report was
distributed; this was a forty-five (45) page report, which included all the details of
the proposed project: maps, mock assessment role, the newly adopted Roadway
Major Maintenance Financing Policy, and a feedback form. This data was also
made available on the City’s website and at City Hall.
The meeting consisted of the presentation and a consequential question and
answer session. The presentation included a slide show. The meeting went
extremely well and the residents asked some very good questions. The residents
were also encouraged to read the summary report fully and provide the City with
feedback by filling out the “Feedback Form” attached to the back. As of February
18, 2004, the City has received a total of nineteen (19) responses - sixteen (16)
marked as being generally in favor of the project, two (2) generally opposed, and
one (1) not sure.
Considerations if the Project Proceeds
Curb and Gutter
At the neighborhood meeting and on Feedback Forms received, for the area
west of Silver Lake Road, all except for two responses indicated that they would
prefer concrete curb and gutter. Of the two exceptions, one preferred bituminous
curb and gutter and the other did not want any curbs. Given that the estimated
cost to provide concrete curb, gutter, and driveway apron to this entire area is
less than $122,000, value and longevity are increased, and the community
supports the provision of such, Staff is recommending that the project include
concrete curb, gutters, and driveway aprons.
Rice Creek Watershed District Permit Requirements
On December 18, 2003, Staff met with representatives of the Rice Creek
Watershed District to discuss any requirements they may pose on this project. As
a result of that meeting, one infiltration basin was added next to Well No. 6 and
three underground structures were added to the project to treat storm water prior
to being discharged into Spring Lake. The estimated cost of these items is
$109,300. In January of 2004, the City received a memorandum from the Rice
Creek Watershed’s consultant stating a site visit was made and that they were
offering ten (10) more possible areas for providing rain gardens. Staff is
reviewing the feasibility of these sites.
The Rice Creek Watershed District has not issued a permit for this project as of
yet. The City typically makes an application at the time the plans are completed.
Therefore, there is no guarantee that the District will approve the water infiltration
and quality measures as currently proposed.
Sidewalk on Groveland Road
On January 5, 2004, Staff discussed the issue of how to address sidewalks that
are shown on the City’s comprehensive plan with a street project proposed for
that street. At that time, the City Council gave direction to city Staff to include
such sidewalks in the street project: however, they should be listed as a bid
alternate. This way the City Council can make a decision, based on actual costs,
as to whether to include them with a street project at the time of awarding the
contract.
The City’s Comprehensive Plan shows a sidewalk along Groveland Drive from
County Road I to County Road 10. The estimated cost of $56,700 has been
added to the overall cost of this project. Should the City Council proceed with the
installation of a sidewalk along Groveland Road, details such as sidewalk width,
side of the road, distance behind the curb, and construction material will need to
be determined.
Silver Lake Woods Condominiums – Dedication of Private Streets
On May 6, 2002 the issue of dedication of private streets was discussed at a City
Council Work Session. The City Council seemed to agree somewhat on the
proposed policy: however, no action was taken. On July 11, 2002, Staff met with
Cliff Ash and Mike Berke of the Silver Lake Woods Homeowners Association,
outlining the requirements the City would be looking for in order to dedicate their
streets to the City.
The City received a proposed draft agreement for Public Dedication of Streets
and Utilities, drafted by J. Patrick Brinkman of the law firm Felhaber, Larson,
Fenlon, & Vogt dated December 2, 2002. A copy was also forwarded to the City’s
legal counsel, Scott Riggs.
Should this project proceed, and based on City Council’s direction, Staff will
facilitate meetings with the Homeowners Association and their legal counsel to
identify and discuss any and all issues associated with dedication of private
streets. This has been recently placed on the March 8th City Council Meeting
Agenda for further discussion.
Oakwood Drive Cul-De-Sac
As the feasibility reports states, costs for the construction of a standard cul-de-
sac at the west end of Oakwood Drive are not included in the cost estimates at
this time ($96,300.00). The installation of a standard cul-de-sac depends on
whether the property owner at the end of the cul-de-sac is interested in
developing additional lots. The cul-de-sac would also require the acquisition of
additional right-of-way. Staff will be discussing this issue with the property owner.
Hillview Road
There is a portion of Hillview Road from Pleasant View Drive to Spring Lake
Road where both the City of Mounds View and the City of Spring Lake Park
share jurisdiction (Mounds View on the south side and Spring Lake Park on the
north). To include this roadway segment in the project will require the execution
of a Joint Powers Agreement between the two cities. An estimated total of
$52,650 will be assigned to the City of Spring Lake Park. It has been reported
that Spring Lake Park will be assessing the properties along the north side of
Hillview Road according to their assessment policy. The City of Spring Lake Park
has therefore set a Public Improvement Hear for their portion for March 1, 2004.
Lakeside Lions Park – Parking Lot
There is a proposal to look at the feasibility of upgrading the parking lot at the
Lakeside Lions Parks as part of this project. Two parking layout options and
associated costs estimates have been developed. These range from $149,500 to
$161,000. This would be a shared financial cost for the Cities of Spring Lake
Park and Mounds View. At this time, both cities have yet to determine a funding
source. This item will be included in the bidding process as bid alternate. Once
bids are received, the two cities will determine if they want to proceed with the
Lakeside Lions Park parking lot.
Public Improvement Hearing – The purpose of the Public Improvement Hearing
is to provide interested parties an opportunity to learn more about the proposed
improvements and to comment on them. A Public Improvement Hearing Notice
was sent via direct mail to all owners of property proposed for assessment and to
those that were within 500’ of the project limits. The hearing was also advertised
in the City’s official newspaper, The New Brighton-Mounds View Bulletin, on
February 11th and 18th of this year.
Order the Project – Should the Council wish to proceed with this project, the
next step in the public improvement process is to order the project.
What’s Next – Should the Council wish to proceed with this project, the following
is a tentative schedule:
March 8, 2004 Discuss Silver Lake Woods issues
March 22, 2004 Approve plans and specifications
March 22, 2004 Set a bid date
March 31, 2004 First advertisement for bids
April 22, 2004 Receive bids
May 10, 2004 Award contract
May 20, 2004 Neighborhood pre-construction meeting
May 24, 2003 Start project
Recommendation:
If the City Council wishes to proceed with the 2003 Street Improvement Project –
Phase I, it is recommended the City Council adopt Resolution No. 6185 ordering
the project.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 6185
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ORDERING THE 2003 STREET IMPROVEMENT PROJECT – PHASE I
WHEREAS, on October 28, 2002, City Council adopted Resolution No.
5870 authorizing the preparation of a preliminary feasibility report and consultant
selection for the 2003 Street Improvement Project; and
WHEREAS, on October 13, 2003, the City Council approved Resolution
No. 6109 authorizing the preparation of plans and specifications for this project;
and
WHEREAS, Staff organized and conducted a Neighborhood Meeting on
November 6, 2003, to present and discuss the proposed street improvement
project; and
WHEREAS, on January 26, 2004, City Council adopted Resolution No.
6166 approving the feasibility report and setting a Public Improvement Hearing
Date of February 23, 2004 for the 2003 Street Improvement Project – Phase I;
and
WHEREAS, the City desires to assess the cost of said improvements to
all benefited properties; and
WHEREAS, a Public Improvement Hearing is required, according to State
Statute; and
WHEREAS, a Public Improvement Hearing Notice was sent via direct mail
to all owners of property proposed for assessment and to those that were within
500’ of the project limits. The hearing was also advertised in the City’s official
newspaper, The New Brighton-Mounds View Bulletin, on February 11th and 18th
of this year; and
WHEREAS, the financing for this project will be derived from a
combination of several sources, including; the City of Spring Lake Park,
Municipal State Aid (MSA), Silver Lake Woods Condominium Association,
assessments, and the City’s Special Project Account.
NOW, THEREFORE, BE IT RESOLVED by the Mounds View City Council
of the City of, Ramsey County, Minnesota as follows:
1. Said improvements are hereby ordered and shall hereafter be
known and referred to as the 2003 Street Improvement Project –
Phase I.
2. Said ordering of the improvements shall be valid for a period of
eighteen (18) months from the date of adoption of this resolution.
Adopted this 23rd day of February 2004.
____________________________________
Jerry Linke, Mayor
ATTEST:
____________________________________
Kurt Ulrich, City Administrator
(seal)
Item No. 09B
Type of Business:CB
Meeting Date: February 23, 2004
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrative Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: Consideration of Resolution 6198 Hiring Jodi Salmonson as the
City Receptionist
Date of Report: February 23, 2004
On November 24, 2003, the Council gave authorization to Staff to advertise and fill the position of
Receptionist for the City. The position was advertised and staff received approximately 70
applications. Eight candidates were selected for interviews. A panel of three employees conducted
the initial interviews and the City Administrator conducted the second interviews. After testing and
conducting all interviews, it is recommended that Jodi Salmonson be hired for the position.
Ms. Salmonson’s has a background as a Accounting Clerk/Secretary for the City of Lexington and as
an Accounts Receivable Specialist for American Guidance Service. Ms. Salmonson’s background
for the City of Lexington included, utility billing, cash receipting, customer service, answering
phones, formatting/drafting letters and worked on a variety of Microsoft Office computer software.
As an Accounts Receivable Specialist with American Guidance Service, her background included
cash receipting, and collection of receivables.
It is recommended that the City Council adopt the following compensation schedule for Ms.
Salmonson:
Step 1 Step 2 Step 3 Step 4 Step 5
$11.60/HR $12.33/HR $13.05/hr $13.78/HR $14.51/HR
• Step 1 to start
• Step 2 after six months pending satisfactory performance
• Step 3 after one year pending satisfactory performance
• Step 4 after two years pending satisfactory performance
• Step 5 after three years pending satisfactory performance
Pending City Council approval and satisfactory Criminal Background Check, Ms. Salmonson would
begin employment with the City Monday, March 8, 2004. Ms. Salmonson, if hired, would be a
member of the AFSCME Collective Bargaining Unit and all personnel policies would apply normally.
RECOMMENDATION
Approve Resolution 6198 Hiring Jodi Salmonson as the Receptionist for the City of Mounds View.
Respectfully Submitted
Desaree M. Crane
RESOLUTION NO. 6198
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Hiring Jodi Salmonson as the City Hall Receptionist
WHEREAS, the Mounds View City Council has given direction to hire for
the Receptionist position; and
WHEREAS, the position was advertised and the City received
approximately 70 applications; and
WHEREAS, it is recommended that Jodi Salmonson be hired to fill the
position and would start with the City March 8, 2004 at Step 1 of the current pay range;
and
WHEREAS, Jodi Salmonson will be a member of the AFSCME Collective
Bargaining Unit, and as such, would be subject to the established job classification
system in terms of the pay scale as set forth in the AFSCME Labor Agreement, and
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby approve Resolution 6198 hiring Jodi Salmonson as the
Receptionist.
Adopted this 23rd day of February, 2004.
______________________________________
Jerry Linke, Mayor
ATTEST:
______________________________________
Kurt Ulrich, City Administrator
(seal)
Item No: 9C
Meeting Date: February 23, 2004
Type of Business: Council Business
Administrator Review : ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Consideration of a Minor Subdivision of 2935 County
Highway 10; Planning Case MI03-005
Introduction:
Duane Waldoch has applied for a minor subdivision of his property located at 2935 County
Highway 10. (A minor subdivision is a division of land less than two acres in area in which only
one additional lot is created.) The subdivided parcel would be joined with a sliver of land on
Sherwood Place (Outlot A) to form a new lot fronting Sherwood Place.
The lot fronting County Highway 10 is zoned R-3, medium density residential; while the
Sherwood Estates Outlot is zoned R-1, single family residential. The applicant has been
informed that the new lot fronting Sherwood place could only be developed as single family
residential to be consistent with the Comprehensive Plan future land use map.
Discussion:
The Waldoch property is presently 47,470 square feet, or, a little more than one acre. The
proposed subdivision would split off the north 106.5 feet of the lot fronting County Highway 10
which would be merged with Outlot A to create a new, 12,690 square foot lot fronting Sherwood
Place. The applicant has submitted a Certificate of Survey for the proposed subdivision which
identifies the lot to be created as Parcel A and the remainder lot as Parcel B.
Zoning Requirements.
The minimum lot size for an interior lot (a lot which is not on a corner) is 11,000 square feet.
The proposed new lot would exceed that minimum by 1,690 square feet. The remaining lot
would also exceed the minimum requirements. At 102.92 feet in width, the proposed (and
remaining) lot would satisfy the City’s minimum lot width requirement of 75 feet. The parcel to
be created (Parcel A) would initially have a split zoning designation of R-3 / R-1 with the R-1
designation prevailing. The City, at some point in the future, will process a rezoning action on
the lot to eliminate the R-3 designation. As a condition of the subdivision approval, the
applicant shall consent to this future rezoning of Parcel A.
Park Dedication Requirements.
Every subdivision of land is subject to park dedication requirements. Because the subdivision
is less than 2 acres in area, the fee is 5% of the land’s market value, less the value of the land
of the remainder parcel. According to the Ramsey County Assessors Office, the land has a
“per square foot” value of $1.21, thus Parcel A’s value would be $15,355 and the applicable
dedication fee would be $768.
Waldoch Subdivision
February 23, 2004
Page 2
Easements.
With every subdivision of land, the City requires that drainage and utility easements be
dedicated around the perimeter of the lot. The certificate of survey provided by the applicants
however does not indicate the presence of existing or proposed easements. The survey will
need to be revised to show ten foot front and rear drainage and utility easements and five foot
drainage and utility easements on the side lot lines for Parcels A and B. In addition, the
following language will need to be added to the certificate of survey:
“The proposed drainage and utility easement areas as shown herein shall be dedicated
to the City of Mounds View by a separate document recorded with Ramsey County.”
Public Notice.
While a public hearing is not required for this request, in January staff hand delivered
informational letters to neighboring property owners as a courtesy, informing them of the
proposed minor subdivision. No resident at that time or since then indicated any objection to
the proposed subdivision.
Assessment Issues.
After the Sherwood Estates subdivision was approved, the street and utility infrastructure were
installed by the developer and paid for by the developer. No assessments were levied against
the new lots. While it is true that Mr. Waldoch did not participate in the original development of
the Sherwood Estates subdivision, there are no outstanding assessments or charges
associated with the outlot for which Mr. Waldoch would be liable. The Outlot was forfeited to
the State by the original owners due to unpaid taxes and Mr. Waldoch was the high bidder at
the resulting auction.
Unclean Title.
Staff has forwarded the Registered Property Abstracts (RPAs) regarding the two lots proposed
for subdivision to the City Attorney for his review. The attorney points out that tax forfeited
properties purchased through the county do not come with clear titles. Before the subdivision
can move forward, the title issue must be resolved. The attorney points out three options can
be pursued, the first is to let the property sit for ten years at which point a new title can be
obtained. The title can be cleared through an administrative court proceeding called a
“proceeding subsequent,” however that could take a year or more to complete. The last, and
most expeditious, option is to have the title company issue a warrantee of sorts, insuring the
property against any title defects or deficiencies relating to it’s former tax forfeited status. I
have informed the property owner of these options and have discussed the process with the
owner’s title company. If we do not receive the required documentation to satisfy the title issue,
I will ask to have this action tabled or possibly denied.
Planning Commission Action.
The Planning Commission has recommended approval of this proposed subdivision, with
stipulations. Their resolution is attached for the Council’s reference.
Waldoch Subdivision
February 23, 2004
Page 3
Recommendation:
Given that the request satisfies all of the City’s zoning and subdivision requirements, staff and
the Planning Commission recommend approval Resolution 6179, a resolution approving a
minor subdivision of 2935 County Highway 10, with conditions. This recommendation is
contingent upon satisfaction of the title issues addressed in the City Attorney’s written opinion
dated February 18, 2004.
_____________________________________
James Ericson
Community Development Director
Attachments:
1. Planning Application
2. Zoning Map
3. Photographic Documentation
4. Survey of Subdivision
5. Resolution 747-04
6. City Attorney Opinion, dated Feb 18, 2004
7. Resolution 6179
Zoning Map
Spring Lake Park
Photographic Documentation
This is a view looking
south at the proposed
lot. There are some
mature trees around
the lot perimeter but the
middle of the lot
appears clear of any
trees and other natural
obstructions.
The chain link fence, if
taller than 4 feet, would
have to be removed.
(No fence in front of a
home shall be taller
than 4 feet.)
This is a view of the
Waldoch property
looking north from
County Highway 10.
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 747-04
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A MINOR SUBDIVISION OF
2935 COUNTY HIGHWAY 10; MOUNDS VIEW PLANNING CASE NO. MI03-005
WHEREAS, Duane Waldoch, property owner and applicant, has requested approval
of a minor subdivision of 2935 County Highway 10 and Sherwood Estates Outlot A, property
zoned R-3, Medium Density Residential and R-1, Single Family Residential, respectively;
and,
Whereas, the two parcels of land, collectively referred to as the “Property”, are
legally-described as follows:
Outlot A, Sherwood Estates
Ramsey County, Minnesota
and
Lot 31, Auditor’s Subdivision No. 89, Except the West 50 Feet thereof
and Except that part lying Southwesterly of a line drawn parallel with and
150 feet Northeasterly from the centerline of Highway 10;
Ramsey County, Minnesota
WHEREAS, the applicant proposes to subdivide the north 106.50 feet from Lot 31 of
Auditor’s Subdivision No. 89 and join it with Outlot A of Sherwood Estates to create a new
buildable lot fronting Sherwood Place; and,
WHEREAS, the applicant has submitted a Certificate of Survey for the proposed minor
subdivision indicating the new lot as Parcel A and the remainder lot as Parcel B; and,
WHEREAS, the Planning Commission has reviewed the applicant’s request for a minor
subdivision and has determined that it is in conformance with Chapters 1104, 1201, and 1202
of the Municipal Code; and
WHEREAS, the Planning Commission finds that the applicant’s request for a minor
subdivision is in conformance with the Comprehensive Plan; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4, the subdivision is subject to
a $768 park dedication fee which is equivalent to 5% of the new lot’s assessed value; and,
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission
recommends approval of the minor subdivision of 2935 County Highway 10 subject to the
following conditions:
Resolution 747-04
Page 2
1. The survey shall be revised as follows:
a. Five and ten foot drainage and utility easements shall be added to both
Parcels A and B.
b. The following language shall be added: “The proposed drainage and utility
easement areas as shown herein shall be dedicated to the City of Mounds
View by a separate document recorded with Ramsey County.”
2. The applicants shall arrange to have a Registered Property Abstract (RPA) drafted
and submitted prior to the approval of the subdivision by the City Council.
3. The applicants shall submit the required $768 park dedication fee prior to the City
approving the deeds for recordation.
BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs
staff to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 7th day of January, 2004.
__________________________________________
Gary Stevenson, Chairperson
ATTEST:
______________________________________
James Ericson
Community Development Director
(SEAL)
Kennedy 470 Pillsbury Center
200 South Sixth Street
Minneapolis MN 55402
&
Graven Scott J. Riggs
(612) 337-9260 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
sriggs@kennedy-graven.com
C H A R T E R E D
MEMORANDUM
DATE: February 18, 2004
TO: Jim Ericson, Community Development Director
FROM: Scott J. Riggs, City Attorney
RE: Review of Titlework for Waldoch Minor Subdivision
Pursuant to your request, our office has reviewed the titlework/evidence that was submitted by the developer for
the above-referenced proposed minor subdivision. It appears that the following three issues are raised by the
minor subdivision:
1. The legal description of Lot 31 as shown on the survey as “existing legal” isn’t as stated in the final
certificate;
2. As to Outlot A, it is a tax-forfeited parcel and Title Standard No. 45 may apply; and
3. Should the legal descriptions be approved by the examiner of titles for Ramsey County?
The responses to the above-referenced issues are as follows:
1. It appears that the legal description on the surveyor’s certificate is incorrect, with respect to the parcel in
Lot 31, Auditor’s Subdivision No. 89. The legal description should match the legal description on the certificate
of title – with no exception for the land in the final certificate. The state of Minnesota did not take the land in fee,
but only took an easement.
2. Outlot A is a tax-forfeited parcel and Title Standard No. 45 applies. It appears from the RPA that title to
Outlot A is still held in the name of Citywide Development, Inc., subject to the interest acquired by the Waldochs
from the state of Minnesota. The Waldochs will not have clear title to Outlot A unless they do a “proceeding
subsequent” to establish the requirements at paragraph b of Title Standard No. 45, or unless they wait until
August 15, 2011, and then get an examiner’s directive from the examiner of titles for Ramsey County for the
issuance of a new certificate of title.
3. It does not appear that anything exists that requires the examiner of titles to approve legal descriptions in
this matter, but it probably is good practice to ask the registrar to pre-approve the legal descriptions as proposed
for the minor subdivision.
Please feel free to contact me with any questions you may have regarding this matter.
SJR:jms
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
RESOLUTION NO. 6179
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A MINOR SUBDIVISION OF 2935 COUNTY HIGHWAY 10;
MOUNDS VIEW PLANNING CASE NO. MI03-005
WHEREAS, Duane Waldoch, property owner and applicant, has requested approval
of a minor subdivision of 2935 County Highway 10 and Sherwood Estates Outlot A, property
zoned R-3, Medium Density Residential and R-1, Single Family Residential, respectively;
and,
Whereas, the two parcels of land, collectively referred to as the “Property”, are
legally-described as follows:
Outlot A, Sherwood Estates
Ramsey County, Minnesota
and
Lot 31, Auditor’s Subdivision No. 89, Except the West 50 Feet thereof
and Except that part lying Southwesterly of a line drawn parallel with and
150 feet Northeasterly from the centerline of Highway 10;
Ramsey County, Minnesota
WHEREAS, the applicant proposes to subdivide the north 106.50 feet from Lot 31 of
Auditor’s Subdivision No. 89 and join it with Outlot A of Sherwood Estates to create a new
buildable lot fronting Sherwood Place; and,
WHEREAS, the applicant has submitted a Certificate of Survey for the proposed minor
subdivision indicating the new lot as Parcel A and the remainder lot as Parcel B; and,
WHEREAS, the Planning Commission has reviewed the applicant’s request for a minor
subdivision and has determined that it is in conformance with Chapters 1104, 1201, and 1202
of the Municipal Code; and
WHEREAS, the Planning Commission finds that the applicant’s request for a minor
subdivision is in conformance with the Comprehensive Plan; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4, the subdivision is subject to
a $768 park dedication fee which is equivalent to 5% of the new lot’s assessed value; and,
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves
the minor subdivision of 2935 County Highway 10 subject to the following conditions:
Resolution 6179
Page 2
1. The survey shall be revised as follows:
a. Five and ten foot drainage and utility easements shall be added to both
Parcels A and B.
b. The following language shall be added: “The proposed drainage and utility
easement areas as shown herein shall be dedicated to the City of Mounds
View by a separate document recorded with Ramsey County.”
c. As pointed out by the City Attorney, the legal description for Lot 31 shall be
revised to be consistent with the certificate of title.
2. The applicant shall arrange to have the title cleared either by Court action
(Proceeding Subsequent) or via the title company insuring over any defects and
deficiencies in a manner approved by the City Attorney.
3. The applicant shall submit the required $768 park dedication fee prior to the City
approving the deeds for recordation.
BE IT FURTHER RESOLVED that if all of the conditions of this approval are not
satisfied within one year’s time, this minor subdivision approval shall be considered null
and void.
Adopted this 23rd day of February, 2004.
__________________________________________
Jerry Linke, Mayor
ATTEST:
______________________________________
Kurt Ulrich, City Clerk/Administrator
(SEAL)
Item No. 9D
Meeting Date: February 23, 2004
Type of Business: Council Business
Administrator Review: ______ City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Second Reading and Adoption of Ordinance 729, an
Ordinance Setting Sanitary Sewer Rates for Service in
the Year 2004
Background:
The public hearing and first reading of Ordinance 729 was held on February 9, 2004.
That draft of the ordinance dealt only with residential customers, since commercial
sewer bills have always been based on consumption.
It would be advisable to expand Ordinance 729 to also cover rates for commercial
customers so that it won’t be necessary to refer to two ordinances to have the complete
rate structure.
Issues:
A. Commercial Rate Structure
It isn’t my intention to change the rates for commercial customers. The commercial rate
structure apparently was set in 1972 based upon average consumption of 73,000
gallons of water per year, per REC (residential equivalent connection).
The current study revealed an average consumption of 15,000 gallons of water per
quarter (60,000 gallons of water per year), per REC. This difference may be addressed
in a future rate study, but to do that now would increase rates for commercial properties.
Calculation of commercial sewer charges is done by taking the prior year’s total water
consumption, dividing by 73,000 gallons to arrive at consumption in RECs, RECs are
then multiplied by the sewer rate of $47.00 per quarter to set the quarterly sewer
charge. This charge remains constant for one year, and then the charge is reset based
upon the most recent year’s consumption.
B. Minimum Billing
Another provision of the draft Ordinance 729 was that “In no case shall a variable rate
be billed for less than five units.” This was intended to prevent snowbirds who go south
for the winter from getting a free ride during the rest of the year.
A further analysis of the data shows that for the winter of 2003, one user had zero
consumption, 13 users consumed 1 unit, 42 uses consumed 2 units, 48 users
consumed 3 units, and 75 users consumed 4 units.
We don’t have that many snowbirds and so the 5 unit minimum rule may be capturing
more users than we intended. The City Council could consider a lower minimum, such
as 3 units.
C. Implementation
When the idea of the variable sewer rate first came up, we contacted the vendor for the
utility billing software and they said the variable rate was no problem. We contacted
them again this week to double check things and they said “Yes, but…”
It apparently is going to be a less automated and more manual process than we
originally believed. There is about a two-week window between getting the meter
readings for January through March and the time the May bills are prepared. This is not
sufficient time to get the work done.
I am proposing that the $47.00 flat sewer rate stay in effect for the May bills and that the
variable rate be implemented on the August bills. The sewer amounts set in August
would remain in effect for twelve months. New sewer amounts for each customer will
be set on the August 2005 bills based upon January through March 2005 water
readings. The ordinance is changed to show an effective date of service after April 1,
2004 instead of January 1, 2004.
Discussion
Below is the original information as previously presented to the Council:
The City Council has expressed interest in a variable sanitary sewer rate where the
sewer charge could be higher or lower based upon a resident’s winter water
consumption rather than the current flat $47.00 per quarter.
No increase in the $47.00 per quarter rate is proposed for 2004, so any change to a
variable rate would be intended to be revenue neutral. Individuals would see their
sewer bills go up or down, but the City’s total revenue would be as close to the same as
we can make it.
In designing the variable rate program, the Public Works Director and I felt that the rates
should still have a fixed component along with the new variable component.
The 2004 sewer budget of $1,410,540 contains $763,000 for payments to the Metro
Council Environmental Services for sewage processing fees. This fee is $134.00 per
hundred thousand gallons of wastewater, times the total flow for the city. So this fee
varies with the total water all Mounds View sewer customers place into the sewer
system.
The remaining $647,540 of the 2004 sewer operating budget is for wages, utilities,
supplies, repairs, and depreciation. These costs won’t be changed appreciably by
variations in the total flow into the sewer system. So we propose that these costs
should be the fixed component of the rate that will be charged to all customers
regardless of water usage.
The variable sewer bill would be based on water usage for the months of January,
February, and March of each year. This avoids months where residents will be using
water in ways (washing cars and watering lawns or gardens) that don’t put water into
the sewer system.
For this report, I analyzed all residential customers who pay the $47.00 per quarter flat
rate. These include apartments, condominiums, duplexes and town-homes. The
January 5, 2004 preliminary report only analyzed single-family homes.
Single-family homes tend to be occupied by a larger number of people than do
apartments, condominiums, duplexes and town-homes. As such, they also tend to have
higher water consumption.
The single-family homes had a median water consumption of 16.45 units of water in the
winter of 2003. When all residential properties are analyzed, they had a median water
consumption of 14.82 units of water in the winter of 2003
The 4,461 residential properties produce $838,668 of sewer revenue per year. Fifty
four percent (763,000 divided by $1,410,540) would need to be replaced by the variable
portion of the new rate and forty six percent would need to be replaced by the fixed
portion.
The fixed rate calculates as: 46% times $838,668 is $385,787. This divided by 4,461
equals $21.58 that would be the fixed charge per household, per quarter. This is the
same as in the January 5, 2004 report.
However, the variable portion of the sewer rate is different. Since there is lower median
water consumption for all residential properties, the variable sewer rate per unit of water
is higher.
The 4,461 residences used 66,106 units of water in January through March 2003. The
variable rate calculates as: 54% times $838,668 is $452,881. This divided by 66,106
equals $6.86 per unit of annual revenue, or $1.72 per unit of water based on the winter
usage. In the January 5, 2004 report, the variable rate was $1.55 per unit of water
based on the winter usage.
The median water consumption was about 14.82 units (1,000 gallons). Anyone who
used 15 or more units would see their sewer bill go up. Anyone who used 14 or fewer
units would see their sewer bill go down.
There would need to be provisions made for staff to adjust the readings for homes that
had estimated bills and then supplied an actual or who had a running toilet and then
made a repair.
The City Council should also consider if you want to set a minimum number of units
consumption for sewer. A family might go south for the winter and use zero water
during January through March, but then return for spring, summer, and fall and use
water. Perhaps a 5-unit minimum should be considered.
Water rates are increasing from $1.45 per thousand gallons to $1.50 per thousand.
Storm water rates are increasing from $5.50 per quarter for a single-family residence to
$7.50 per quarter. Other properties would have the same percentage increase.
Effects of Rate Increase
The table below depicts the effect of the rate increase on four households with a variety
of water consumption readings for a quarter.
Single Resident Using 6,000 gal Family Using 15,000 gal
Current Rates Proposed
Rates
Current Rates Proposed Rates
Metered Water $8.70 $9.00 $21.75 $22.50
Meter charge 3.00 3.00 3.00 3.00
MN test fee 1.43 1.43 1.43 1.43
Water Service
Line Repair
4.00 4.00 4.00 4.00
Sewer – fixed 47.00 21.58 47.00 21.58
Sewer – variable 10.32 25.80
Storm Water 5.50 7.50 5.50 7.50
Street Light 3.25 3.25 3.25 3.25
TOTAL $72.88 $60.08 $85.93 $89.06
Percent Incr. -17.56% 3.64%
Family Using 30,000 gal Family Using 50,000 gal
Current Rates Proposed
Rates
Current Rates Proposed Rates
Metered Water $43.50 $45.00 $72.50 $75.00
Meter charge 3.00 3.00 3.00 3.00
MN test fee 1.43 1.43 1.43 1.43
Water Service
Line Repair
4.00 4.00 4.00 4.00
Sewer – fixed 47.00 21.58 47.00 21.58
Sewer – variable 51.60 86.00
Storm Water 5.50 7.50 5.50 7.50
Street Light 3.25 3.25 3.25 3.25
TOTAL $107.68 $137.36 $136.68 $201.76
Percent Incr. 27.56% 47.61%
The City Charter Section 11.02 determines that the City Council may by ordinance set
rates, fares, and prices for municipal utilities.
The most recent sewer rate change was in January 1999 when the rate per quarter
went from $45.50 to $47.00.
Respectfully Submitted,
Charles Hansen
ORDINANCE NO. 729
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE SETTING SANITARY SEWER RATES FOR SERVICE IN 2004
The City Council of the City of Mounds View does hereby ordain:
SECTION I.
The Mounds View City Council has determined that it is in the best interest of the City to
insure sufficient funding to cover operations in the Sanitary Sewer Utility Fund.
SECTION II.
The Finance Department shall quarterly prepare a bill based upon rates as established
below for each property class and in accordance with existing Mounds View policies.
The residential rates established are to provide sanitary sewer charges based upon a
fixed service charge plus a usage charge based upon the amount of water metered
during the winter quarter or actual usage from a later quarter if it is less than the winter
quarter. In no case shall a variable rate be billed for less than five units.
SANITARY SEWER RATES effective for service on and after April 1, 2004 shall be set
at:
Residential rates
Service Charge per residential equivalent connection $21.58 per quarter
Usage charge based on metered water usage $1.72 per 1,000 gallons
Commercial, Industrial, Public building, & Church rates
Service Charge per residential equivalent connection $47.00 per quarter
SECTION III.
This ordinance shall take effect thirty days after the date of its publication, and shall be
effective for billing for service provided from April 1, 2004 onward.
Read by the City Council of the City of Mounds View on the 9th day of February, 2004.
Read and passed by the City Council of the City of Mounds View this 23th day of
February, 2004.
ORDINANCE 728
Page 2
ATTEST:
________________________________
Jerry Linke, Mayor
(SEAL)
________________________________
Kurt Ulrich, City Administrator
Item No: 9E
Meeting Date: February 23, 2004
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 6195 Authorizing Severance Payment for
Reed Krogh
January 31, 2004 was Sergeant Reed Krogh’s last day of employment with the City of
Mounds View. Reed Krogh has served in the Mounds View Police Department in
several positions over a period of twenty-seven years.
Attached is Resolution 6195, which authorizes severance payments to retiree Reed
Krogh. These payments are calculated in accordance with the 2003 contract with Law
Enforcement Labor Services, Local 232 (Sergeants). Provisions of the last existing
contract are honored until superceded by a new contract.
The requested payout is based upon Mr. Krogh’s wage at the time of his retirement.
This is a 2003 rate and the payout will eventually need to be increased when 2004
rates are known.
Resolution 6195 provides for a cash payout of Mr. Krogh’s vacation time of $7,040.68.
This is calculated as 220.09 accrued vacation hours times his hourly rate of $31.99.
Resolution 6195 provides for the payment of Mr. Krogh’s sick time to be banked with
the City to pay for his retiree group health, dental, and/or life insurance premiums for
as long as the funds are available, up to his 65th birthday.
This is calculated as 1,763.50 accrued sick hours times 65%, which equals 1,146.28
payable sick hours, times his hourly rate of $31.99, equals $36,669.50.
These two payments will be recorded as a current expense of the Police Department.
It will be covered from a budget perspective by several months of vacant positions in
the Department and by the hiring of a replacement officer at the lowest point on the
pay scale.
Respectfully submitted,
________________________
RESOLUTION NO. 6195
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING SEVERANCE PAYMENT FOR REED KROGH
WHEREAS, Reed Krogh has served the City of Mounds View for 27 years;
and
WHEREAS, Sergeant Reed Krogh’s last day of employment with the City was
January 31, 2004; and
WHEREAS, LELS, Local 232, negotiated to have the cash pay-out option for
sick leave for employees hired prior to January 1, 2004 removed from the Sergeant’s
2003 labor contract; and
WHEREAS, Sergeant Reed Krogh is entitled to the following benefits per the
LELS Sergeant’s Contract:
100% of accrued vacation time
220.09 hours of vacation at $31.99 per hour equals $7,040.68
65% of sick leave accrued for use toward the retiree’s group health, dental,
and/or life insurance premiums for as long as the funds are available up to the
retiree’s 65th birthday.
1,763.50 hours of accrued sick leave times 65% equals 1,146.28 hours.
1,146.28 hours at $31.99 equals $36,669.50.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View approves the payment of $7,040.68 of accrued vacation time to Reed
Krogh, the reservation of $36,669.50 of accrued sick time for payment of future
retiree’s group health, dental, and/or life insurance premiums for Reed Krogh, and
the future adjustment of these amounts based upon a 2004 labor contract.
Adopted this 12th day of January, 2004.
________________________________
Jerry Linke, Mayor
ATTEST:
________________________________
Kurt Ulrich, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 9, 2004 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Linke, Quick (not present), Marty (arrived at 7:40 p.m.), Stigney, and 16
Gunn 17
18
4. APPROVAL OF AGENDA 19
20
City Administrator Ulrich requested that Item11B2 be removed for the agenda and added to the 21
February 23, 2004 Agenda. 22
23
A. Monday, February 9, 2004 City Council Agenda. 24
25
MOTION/SECOND: Stigney/Gunn. To Approve the Monday, February 9, 2004 Agenda as 26
Amended. 27
28
Ayes – 3 Nays – 0 Motion carried. 29
30
5. PUBLIC INPUT 31
32
William Werner of 2765 Sherwood Road expressed concern with how the City handles surplus 33
property. He then said that he was interested in the camcorder that was replaced recently because 34
it did not have a cable but he has been told the cable was found and the camera is adequate for 35
the police department to use. 36
37
Mr. Werner asked if there is a list of surplus property for residents to review and what the policy 38
is for surplus property. 39
40
Mr. Werner asked whether the furniture recently purchased was necessary. 41
42
Mayor Linke indicated the furniture was a budgeted item that was needed and the furniture that 43
was there will be utilized by other Staff. 44
45
Mounds View City Council February 9, 2004
Regular Meeting Page 2
City Administrator Ulrich indicated the City does have some surplus equipment building up and 1
Staff intends to look into selling it at auction. He then indicated Staff would make the list 2
available to residents for review. 3
4
Mayor Linke asked Staff to make sure that the hard drives are removed from the computers. 5
6
City Administrator Ulrich indicated it was his understanding that there is now a way to erase hard 7
drives the same way the federal government does. He then said Staff would report back on the 8
equipment available and how to dispose of it. 9
10
Mr. Werner asked if residents could have the first opportunity to purchase the property. 11
12
Council Member Stigney commented that he thinks the residents of Mounds View should get 13
first crack at auction since they bought the equipment in the first place. 14
15
Council Member Stigney commented that the furniture was budgeted but he did not see anyone 16
come to him to discuss the purchase. He further commented that it seems to be the normal 17
course that if something is budgeted for the money is spent regardless of whether the item is 18
really needed. 19
20
Mr. Werner expressed concern that there were comments made that the recently replaced 21
camcorder was not worth replacing the missing cable and suddenly it is good enough for the 22
police department. 23
24
6. SPECIAL ORDER OF BUSINESS 25
26
A. Resolution 6188, a Resolution of Appreciation for Police Sergeant Reed 27
Krogh 28
29
Mayor Linke indicated that Sergeant Krogh was unable to attend the meeting. He then read the 30
Resolution of Appreciation. 31
32
MOTION/SECOND: Linke/Gunn. To Approve Resolution 6188, a Resolution of Appreciation 33
for Police Sergeant Reed Krogh. 34
35
Chief Sommer introduced Sergeant Mike Kaampa to Council. 36
37
Ayes – 3 Nays – 0 Motion carried. 38
39
7. JUST AND CORRECT CLAIMS 40
41
A. Just and Correct Claims 42
43
MOTION/SECOND: Stigney/Gunn. To Approve Just and Correct Claims as Presented. 44
45
Mounds View City Council February 9, 2004
Regular Meeting Page 3
Ayes – 3 Nays – 0 Motion carried. 1
2
8. CONSENT AGENDA 3
4
A. Resolution 6181 Authorizing Staff to Create and Distribute an RFP to 5
Establish Wetland Boundaries in the Spring Creek Basin 6
B. Resolution 6183 Authorizing the Advertisement for an Intern in the 7
Community Development Department 8
C. Resolution 6187 Re-Appointing David Jahnke to the Airport Advisory Board 9
D. Licenses for Approval 10
11
MOTION/SECOND: Gunn/Stigney. To Approve the Consent Agenda as Presented. 12
13
Ayes – 3 Nays – 0 Motion carried. 14
15
9. COUNCIL BUSINESS 16
17
A. Second Reading and Adoption of Ordinance 725, an Ordinance Amending 18
the Zoning Code Establishing an Administrative Variance Approval Process. 19
20
Planner Prososki reviewed the requirements for the Administrative Variance Approval Process. 21
22
MOTION/SECOND: Stigney/Gunn. To Waive the Reading, Approve the Second Reading and 23
Adopt Ordinance 725, an Ordinance Amending the Zoning Code Establishing an Administrative 24
Variance Approval Process. 25
26
ROLL CALL: Linke/Stigney/Gunn. 27
28
Ayes – 3 Nays – 0 Motion carried. 29
30
B. City Charter Issue Regarding Police Civil Service Commission 31
32
City Administrator Ulrich indicated that this was discussed at the February 2, 2004 work session 33
as a result of a request from the Charter Commission in May of 2003 to review the existence of 34
the Police Civil Service Commission in conflict with the City’s Charter. 35
36
City Administrator Ulrich indicated that there would need to be a unanimous vote of Council to 37
abolish the Police Civil Service Commission. 38
39
Mayor Linke indicated there was an attempt last summer to abolish but the votes were not there. 40
41
MOTION/SECOND: Stigney/Gunn. To Direct the Charter Commission to Review Section 202 42
of the Charter. 43
44
Mounds View City Council February 9, 2004
Regular Meeting Page 4
Mayor Linke apologized for not following up and looking into what the Charter Commission was 1
looking for. 2
3
Council Member Gunn asked whether there would be problems complying with the 30 day filing 4
of vacancies if it were abolished. 5
6
Mayor Linke explained that requirement would go away if there were no Commission. 7
8
Council Member Stigney indicated that there is no restrictions on the amount of money the 9
Commission can spend but it has been in existence for 20 to 30 years and he does not recall them 10
expending more money than what was required to accomplish the task. He further clarified that 11
the Commission cannot be abolished without a unanimous vote. 12
13
Ayes – 3 Nays – 0 Motion carried. 14
15
C. Public Hearing, First Reading, and Introduction of Ordinance 729 Setting 16
Sanitary Sewer Rates for Service in the Year 2004. 17
18
Mayor Linke opened the public hearing at 7:25 p.m. 19
20
Finance Director Hansen indicated that this Ordinance would allow the City to charge a variable 21
rate to account for those residents in the City with a lower water usage. He then reviewed how 22
the rates were determined and discussed some sample bills. 23
24
Mayor Linke closed the public hearing at 7:30 p.m. 25
26
MOTION/SECOND: Stigney/Gunn. To Waive the Reading, Introduce the First Reading, and 27
Approve Ordinance 729, an Ordinance Setting Sanitary Sewer Rates for Service in the Year 28
2004. 29
30
Council Member Stigney said that he is in favor of this as it accounts for those that live alone or 31
that just use less water. He then asked why the Ordinance allows for the five units or actual 32
usage from a later quarter. 33
34
Finance Director Hansen explained that it would allow Staff to account for abnormal usage such 35
as a plumbing problem causing excess water usage rather than charge the resident on an 36
abnormal amount all year. 37
38
Ayes – 3 Nays – 0 Motion carried. 39
40
D. Resolution 6186, a Resolution Approving the Purchase of a Digital Video 41
Player for the Cable Department. 42
43
Mr. Gammell addressed Council and explained why the digital video player is needed and noted 44
that the deck that went down is at least 14 years old and is not worth repairing. 45
Mounds View City Council February 9, 2004
Regular Meeting Page 5
1
Council Member Stigney asked how much the digital deck purchased last year cost the City. 2
3
Mr. Gammell indicated the price was around $2,000 for the Sony. He then said that his 4
recommendation is to try a JVC this time as it is slightly less expensive and there have been 5
minor issues with the Sony pushing the tapes out. 6
7
Council Member Gunn asked Staff to comment on where the funds for this purchase come from. 8
9
Mr. Gammell explained that the cable department is funded by cable franchise fees so there is no 10
taxpayer money involved with equipment purchases. 11
12
MOTION/SECOND: Gunn/Linke. To Waive the Reading and Approve Resolution 6186, a 13
Resolution Approving the Purchase of a Digital Video Player for the Cable Department. 14
15
Council Member Stigney requested that the Resolution be amended to read an amount not to 16
exceed $1,600. 17
18
Council Member Marty arrived at 7:40 p.m. 19
20
Ayes – 4 Nays – 0 Motion carried. 21
22
E. Resolution 6192, a Resolution Approving a Soft Drink Supplier Agreement 23
for the Bridges Golf Course. 24
25
Golf Course Manager Burg reviewed the report with Council. 26
27
Council Member Marty indicated that Coke was going to do the golf tournament and asked if 28
they could approach Pepsi on doing the golf tournament. 29
30
Golf Course Manager Burg agreed to ask them. 31
32
Council Member Stigney asked who fixes the machines if they are vandalized. 33
34
Golf Course Manager Burg indicated that the money is removed each night and Pepsi would be 35
making any necessary repairs. 36
37
Mayor Linke suggested taking the bulbs out as they do not need to be lit at night and it would 38
draw less attention. 39
40
Council Member Stigney questioned how revenues and expenses are tracked and asked whether 41
it is separate from the rest of City Hall. 42
43
Finance Director Hansen indicated there is a line item under revenues for the pop machine at City 44
Hall and the Community Center and vending revenues are reported for the golf course. 45
Mounds View City Council February 9, 2004
Regular Meeting Page 6
1
MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 6192, a 2
Resolution Approving a Soft Drink Supplier Agreement for the Bridges Golf Course. 3
4
Ayes – 4 Nays – 0 Motion carried. 5
6
F. Resolution 6193, a Resolution Approving a Step Increase for City 7
Administrator Kurt Ulrich. 8
9
Mayor Linke Read Resolution 6193. 10
11
MOTION/SECOND: Marty/Gunn. To Approve Resolution 6193, a Resolution Approving a 12
Step Increase for City Administrator Kurt Ulrich. 13
14
Council Member Stigney commented that the Resolution should read consistent with the 15
personnel policy not the employee’s letter of hire because the letter of hire should be consistent 16
with the personnel policy. 17
18
Council Member Marty indicated that there was to be a review after six months then after that it 19
is yearly step increases. 20
21
Council Member Stigney indicated that he does not like the City’s policy because it is based on 22
surveys from other cities and he does not feel it is in the best interest of the City. 23
24
Mayor Linke said Mr. Ulrich is doing an excellent job for the City. 25
26
Council Member Marty agreed and thanked Mr. Ulrich for providing Minutes for the executive 27
sessions. 28
29
Ayes – 4 Nays – 0 Motion carried. 30
31
10. APPROVAL OF MINUTES 32
33
A. City Council Minutes January 26, 2004 34
B. January 26, 2004 Executive Session 35
C. February 2, 2004 Executive Session 36
37
Council Member Marty requested the following changes: On Page 1, Line 30 Council Member 38
Marty asked David Jahnke to clarify to what he was referring. Mr. Jahnke indicated he was 39
talking about the golf course at the airport. 40
41
Mr. Jahnke then asked when he could expect the report on the golf course. 42
43
Finance Director Hansen indicated the audit report should be ready in June. 44
45
Mounds View City Council February 9, 2004
Regular Meeting Page 7
Council Member Marty requested the following changes: On Page 6, Line 29, add: Until the 1
ground thaws. On Page 8, Line 38 add: new stoplights on Spring Lake Road, Rice Creek and 2
Mississippi. On Page 11, Line 15 change offers to “coffers.” On Page 14, Line 5 add: as this 3
has been an issue at Council Meetings for some time now. On Line 29 the meeting was 4
adjourned at 9:45 p.m. 5
6
Council Member Gunn requested the following change: On Page 10, Line 8 correct the spelling 7
of Krogh. 8
9
MOTION/SECOND: Marty/Stigney. To Approve the City Council Minutes for January 26, 10
2004 as Amended. 11
12
Ayes – 4 Nays – 0 Motion carried. 13
14
B. January 26, 2004 Executive Session Minutes 15
16
MOTION/SECOND: Marty/Gunn. To Approve the Executive Session Minutes for January 26, 17
2004 as Presented. 18
19
Ayes – 4 Nays – 0 Motion carried. 20
21
C. February 2, 2004 Executive Session Minutes 22
23
MOTION/SECOND: Marty/Gunn. To Approve the Executive Session Minutes for February 2, 24
2004 as Presented. 25
26
Ayes – 4 Nays – 0 Motion carried. 27
28
11. REPORTS 29
30
A. Reports of Mayor and Council. 31
32
Mayor Linke congratulated Public Works Director Lee who was married on February 4, 2004. 33
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D. Staff 35
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(1) Presentation of Long Range Capital Needs for the Fire Department 37
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Mr. Zikmund was not present at the meeting. 39
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(2) City Council/Staff Retreat March 2 and 3, 2004 41
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Community Development Director Ericson handed out drawings of proposed billboards for the 43
golf course that put the City’s name on the posts in different ways for Council consideration. 44
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Mounds View City Council February 9, 2004
Regular Meeting Page 8
Council Member Stigney indicated that two people contacted him and they are opposed to raising 1
the height of those signs from 35 to the 45 feet. 2
3
Chief Sommer advised Council that there has been some media interest in the St. Paul Police 4
records management and Ramsey County suburbs wanting to migrate to it so he anticipates there 5
will be an upcoming story. He then said that he looks forward to moving forward on that and 6
plans to have a user agreement for Council review at the next meeting. 7
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C. City Attorney 9
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No report. 11
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12. Next Council Work Session: Monday, March 1, 2004 13
Next Council Meeting: Monday, February 23, 2004 14
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13. ADJOURNMENT 16
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Mayor Linke adjourned the meeting at 8:04 p.m. 18
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Transcribed and recorded by: 20
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Joan Lenzmeier 23
TimeSaver Off Site Secretarial, Inc. 24