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HomeMy WebLinkAboutAgenda Packets - 2004/09/27A D M I N I S T R A T O R ’S D I G E S T September 27, 2004 YMCA Advisory Committee Meeting – The Advisory Committee held its September meeting and reviewed current programs. New programs included parent/child tumbling classes and creative writing. Summer youth nights were a success with up to 50 students attending. Additionally, the school district has informed us that they will not be charging a fee for use of school gyms as had been anticipated. The committee was updated on the banquet center contract changes and the new caterer is invited to participate in the Advisory Committee meetings. The committee was also updated on maintenance and equipment issues. Primary Election – There were 305 Mounds View people casting votes in this year’s primary election. This is a low turnout, even by primary standards, but the exercise allowed us to fine- tune the election process for the big presidential general election in November. Desaree Crane is still seeking election judges. If you know of someone that may be interested, please give her a call. Unannounced OSHA Inspection – OSHA inspectors showed up unannounced for a random routine inspection of all the City facilities. City staff has done an outstanding job of keeping records of accidents, injuries, and training. Only a couple of small equipment infractions were found but overall, the inspectors were impressed. They inspected the City Hall, the golf course, sewer and water facilities and the public works building (the comment was that “they could eat off the floor”). They reviewed injury reports, records of safety training (such as golf course training on pesticide/herbicide application), and material data sheets. The two infractions involved older equipment that was manufactured without the required safety features. For example, a guard is now required on the hydraulic press. A full report and notifications of the fines on these items will be delivered in the next couple of weeks. 800 Megahertz Radio Demonstration - Ramsey County held a demonstration of emergency response radio equipment in New Brighton. In the coming years the City will be spending thousands of dollars to upgrade radio equipment to the new 800 Megahertz frequency and this event allowed us to look at the equipment options available. Fortunately, federal homeland security funding covers much of the cost of this equipment. County Road 10 Planning – Staff met and did a comprehensive review of all the requirements for County Road 10 in order to begin the implementation phase of the Highway 10 Plan. This project is anticipating the hiring of a consultant to do the preliminary investigation. This is an item for Council action on 9/27. Canyon Grille Lease Agreement - The Canyon Grille, a Coon Rapids restaurant, is anticipated take over the banquet center lease from the Mermaid around November 1st, pending negotiation of the leases. Recreation Software Demonstration – YMCA Coordinator Jeanette Steeves and I participated in a demonstration of recreation software. This software will allow us to take online registration and payment, keep track of enrollment, develop targeted marketing lists, and effectively schedule our park and recreation facilities. This item will come before the Council at a future date. Golf Course Options – Staff is reviewing the status of the various golf course alternatives and the item is to be reviewed by the Council on October 4th. The cost/benefit of different development/non-development proposals will be discussed at this time. Clear Channel Billboards – City building permits have been issued for the golf course billboards, however Clear Channel was delayed by the Rice Creek Watershed District permits at the September 22nd RCWSD meeting, due to issues that came up with their proposed bridge project. The RCWSD will review the item again at their October 13th meeting. CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, September 27, 2004 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. CITY BUDGET QUESTIONS AND COMMENTS: Citizens may speak to issues regarding the City Budget. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 7. SPECIAL ORDER OF BUSINESS A. Resolution of Appreciation to Liz Song for her Contributions on the Mounds View Planning Commission B. Resolution 6364 Appointing Gary Meehlhause to the Planning Commission. 8. JUST AND CORRECT CLAIMS 9. CONSENT AGENDA A. Licenses for Approval B. Resolution 6354 Setting an Interest Rate and Administrative Fee for Special Assessments Certified During 2004. C. Resolution 6355 Adjusting the Assessment Role for the 2003 Street Improvement Project – 7830 Gloria Circle Driveway Apron Deletion D. Resolution 6356 Authorizing the Execution of the 2004 Oak Wilt Grant Agreement with the State of Minnesota E. Cancel a Public Hearing for October 11, 2004 at 7:05 pm to Receive Public Input and Pass upon a Special Assessment Levy for Delinquent Public Utility Accounts and reschedule the Public Hearing for October 25, 2004 at 7:05 pm. F. Cancel a Public Hearing for October 11, 2004 at 7:10 pm to Receive Public Input and Pass upon a Special Assessment Levy for Diseased Tree Removals and reschedule the Public Hearing for October 25, 2004 at 7:10 pm. G. Resolution 6358 Awarding the Restoration Contract for the Silver View Sedimentation Pond Project City Council Meeting Agenda September 27, 2004 Page 2 10. COUNCIL BUSINESS A. Second Reading and Adoption of Ordinance 743, Amending Chapter 5 of the City Charter. (Roll Call Vote) B. Second Reading and Adoption of Ordinance 742, Amending Section 2.06 of the City Charter regarding Mayor’s Powers and Duties. (Roll Call Vote) C. Second Reading and Adoption of Ordinance 748, Amending Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. (Roll Call Vote) D. Second Reading and Adoption of Ordinance 749, Amending Section 9.01, of the City Charter regarding Acquisition of Property. (Roll Call Vote) E. Resolution 6362 Step Increase for Officer Benjamin Zender and a Longevity Increase for Steve Menard of the Mounds View Police Department. F. Resolution 6359 Accepting the Spring Creek Wetland Delineation and Hydrology Report and Authorizing Field Verification and Digital Conversion of the City’s Official Wetland Zoning Maps G. Resolution 6363 Assigning Officer Darrell Meyer to the position of Investigator with the Mounds View Police Department H. Resolution 6357 Authorizing the Publication of a Request For Proposal (RFP) for Work Associated with the County Road 10 Redevelopment and Revitalization Plan I. Resolution 6361, Approving the Mounds View Citizenship Award Policy. J. Resolution 6365, Ordering the Preparation of an Alternative Urban Areawide Review (AUAR) for the Proposed Bridges Business Development Project 11. APPROVAL OF MINUTES A. September 13, 2004 City Council Minutes 12. REPORTS A. Reports of Mayor and Council 1. School District Meeting Report and Request for Committee Appointments (S. Gunn) B. Reports of Staff 1. Community Development Quarterly Report 2. Review Clear Channel Request to Extend Lease Agreement. C. Reports of City Attorney 13. Next Council Work Session: Monday, October 4, 2004, at 7pm Next Council Meeting: Monday, October 11, 2004, at 7pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, September 27, 2004 7:00 p.m. AGENDA SUMMARY 7. SPECIAL ORDER OF BUSINESS A. Resolution of Appreciation to Liz Song for her Contributions on the Mounds View Planning Commission B. Resolution 6364 Appointing Gary Meehlhause to the Planning Commission. 8. JUST AND CORRECT CLAIMS 9. CONSENT AGENDA A. Licenses for Approval B. Resolution 6354 Setting an Interest Rate and Administrative Fee for Special Assessments Certified During 2004. C. Resolution 6355 Adjusting the Assessment Role for the 2003 Street Improvement Project – 7830 Gloria Circle Driveway Apron Deletion D. Resolution 6356 Authorizing the Execution of the 2004 Oak Wilt Grant Agreement with the State of Minnesota E. Cancel a Public Hearing for October 11, 2004 at 7:05 pm to Receive Public Input and Pass upon a Special Assessment Levy for Delinquent Public Utility Accounts and reschedule the Public Hearing for October 25, 2004 at 7:05 pm. F. Cancel a Public Hearing for October 11, 2004 at 7:10 pm to Receive Public Input and Pass upon a Special Assessment Levy for Diseased Tree Removals and reschedule the Public Hearing for October 25, 2004 at 7:10 pm. G. Resolution 6358 Awarding the Restoration Contract for the Silver View Sedimentation Pond Project 10. COUNCIL BUSINESS A. Second Reading and Adoption of Ordinance 743, Amending Chapter 5 of the City Charter. (Roll Call Vote) Consider the second reading and adoption of Ordinance 743, an ordinance amending Chapter 5 of the Mounds View City Charter. This requires a roll call vote. Motion: Made_________Second__________ B. Second Reading and Adoption of Ordinance 742, Amending Section 2.06 of the City Charter regarding Mayor’s Powers and Duties. (Roll Call Vote) Consider the second reading and adoption of Ordinance 742, an ordinance amending Section 2.06 of the City Charter regarding Mayor’s Power and Duties. This requires a roll call vote. Motion: Made_________Second__________ C. Second Reading and Adoption of Ordinance 748, Amending Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. (Roll Call Vote) Consider the second reading and adoption of Ordinance 748, an ordinance amending Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. This requires a roll call vote. Motion: Made_________Second__________ D. Second Reading and Adoption of Ordinance 749, Amending Section 9.01, of the City Charter regarding Acquisition of Property. (Roll Call Vote) Consider the second reading and adoption of Ordinance 749, an ordinance amending Section 9.01 of the City Charter regarding Acquisition of Property. This requires a roll call vote. Motion: Made_________Second__________ E. Resolution 6362 Step Increase for Officer Benjamin Zender and a Longevity Increase for Steve Menard of the Mounds View Police Department. It was determined that Officer Zender has more than satisfactorily performed in the capacity of his position, and therefore, a step increase wage adjustment from Step 1 ($16.59/hr) to Step 2 ($17.87/hr) is consistent with the LELS Labor Agreement. It was determined that Officer Menard has more than satisfactorily performed in the capacity of his position, and therefore, a longevity increase adjustment from 3% ($26.29/hr) to 5% ($26.80/hr) is consistent with the LELS Labor Agreement. Motion: Made_________Second__________ F. Resolution 6359 Accepting the Spring Creek Wetland Delineation and Hydrology Report and Authorizing Field Verification and Digital Conversion of the City’s Official Wetland Zoning Maps Motion: Made_________Second__________ G. Resolution 6363 Assigning Officer Darrell Meyer to the position of Investigator with the Mounds View Police Department Staff seeks Council approval to proceed with assigning Officer Darrell Meyer to the position of Investigator. This assignment would become effective retroactive on September 20, 2004. Motion: Made_________Second__________ H. Resolution 6357 Authorizing the Publication of a Request For Proposal (RFP) for Work Associated with the County Road 10 Redevelopment and Revitalization Plan It is recommended the City Council approve a resolution to authorize the publication of a Request For Proposal (RFP) for work associated with the County Road 10 Redevelopment and Revitalization Plan. Motion: Made_________Second__________ I. Resolution 6361, Approving the Mounds View Citizenship Award Policy. It is recommended that the City Council approved the attached Resolution 6361, approving the Mounds View Citizenship Award policy. Motion: Made_________Second__________ __________________________________________________________________________ J. Resolution 6365, Ordering the Preparation of an Alternative Urban Areawide Review (AUAR) for the Proposed Bridges Business Development Project Staff recommends that the Mounds View City Council adopt Resolution 6365 ordering the preparation of the AUAR for the Bridges Business Development Project. Motion: Made_________Second__________ __________________________________________________________________________ 11. APPROVAL OF MINUTES A. September 13, 2004 City Council Minutes 12. REPORTS A. Reports of Mayor and Council 1. School District Meeting Report and Request for Committee Appointments (S. Gunn) B. Reports of Staff 1. Community Development Quarterly Report 2. Review Clear Channel Request to Extend Lease Agreement. C. Reports of City Attorney 13. Next Council Work Session: Monday, October 4, 2004, at 7pm Next Council Meeting: Monday, October 11, 2004, at 7pm Item 07A Meeting Date: September 27, 2004 Special Order of Business City Administrator Review: ____ RESOLUTION NO. 6360 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO LIZ SONG FOR HER CONTRIBUTIONS ON THE MOUNDS VIEW PLANNING COMMISSION WHEREAS, Liz Song was appointed to the Mounds View Planning Commission in January of 2002; and, WHEREAS, Ms. Song has submitted her resignation from the Planning Commission due schedule conflicts; and, WHEREAS, Ms. Song has served on the Planning and Zoning Commission with dedication and a high level of enthusiasm; and, WHEREAS, Ms. Song has gained the respect and gratitude of her fellow Planning Commissioners. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Liz Song for her dedicated and devoted service on the Mounds View Planning Commission. Adopted this 27th day of September, 2004. ATTEST: Jerry Linke, Mayor Councilmember Quick Councilmember Stigney Councilmember Gunn Councilmember Marty Kurt Ulrich City Clerk / Administrator Item No: 07B Meeting Date: September 27, 2004 Type of Business: Special Order of Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Administrative Assistant Item Title/Subject: Resolution 6364 Appointing Gary Meehlhause to the Planning and Zoning Commission According to Chapter 401 of the City Code, the Planning and Zoning Commission shall consist of seven (7) members from the resident population of Mounds View. These members are to be appointed by the City Council, and based on the recommendation of the Planning and Zoning Commission, from the applications submitted. Staff advertised for this open position with the Mounds View/New Brighton Bulletin, and only received one application. This application was forwarded to the Planning and Zoning Commission for their consideration. The Planning and Zoning Commission has recommended Gary Meehlhause to fill the seat vacated by Greg Johnson. This term will expire on December 31, 2005. Recommendation: For City Council to consider Gary Meehlhause’s application for appointment to the Planning and Zoning Commission. Respectfully submitted, Desaree Crane RESOLUTION 6364 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING GARY MEEHLHAUSE TO FILL A VACATED SEAT ON THE MOUNDS VIEW PLANNING AND ZONING COMMISSION WHEREAS, the Mounds View Planning Commission acts as an advisory body to the City Council on matters that relate to residential, commercial, industrial development and redevelopment, zoning and comprehensive planning; and WHEREAS, there is currently a vacancy on the Planning and Zoning Commission; and WHEREAS, Chapter 401 of the Mounds view Municipal Code authorizes new members to be appointed by the City Council, and based on the recommendation of the Planning and Zoning Commission, from the applications submitted; and WHEREAS, Gary Meehlhause, 7400 Park View Drive, has applied to fill the vacant seat on the Planning and Zoning Commission. NOW, THEREFORE, BE IT RESOLVED, that Gary Meehlhause, 7400 Park Vie Drive, is hereby appointed to serve a term to expire on December 31, 2005. Adopted this 27th day of September, 2004. _________________________________ Jerry Linke, Mayor ATTEST: _________________________________ Kurt Ulrich, City Administrator (seal) Item No: 09A Meeting Date: September 27, 2004 Type of Business: CA City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2004. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2003. Those companies renewing their license were licensed, at a minimum, in the year 2003. The type of license they are applying for follows the company name. Axis Mechanical Environmental – HVAC - New Skyline Roofing, Inc. – General (commercial) – New Staff Recommendation: Approve license applications as requested. Respectfully submitted, Barbara Benesch Item No. 9C Meeting Date: September 27, 2004 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6355 Adjusting the Assessment Role for the 2003 Street Improvement Project - 7830 Gloria Circle Driveway Apron Deletion Background: As part of the 2003 Street Improvement Project, the number of existing driveways within the project area was examined. It was determined that there were a total of six (6) properties within the project area that had more than one driveway. City Ordinance No. 288, adopted January 22, 1979, states that “each (residential) property shall be allowed one (1) curb cut access”. Because of his, these six (6) properties were researched to see if the second (or third) driveway should be “grandfathered” in. The criteria that was used was: 1) if the driveway was “existing” as of 1979 (determined by using air photos) and, 2) there was evidence that the driveway is currently being used. Multiple Access Points: Number of Address Accesses Comments 7555 Knollwood Drive 2 15' - Concrete and 12' - Bituminous 2914 Bronson Drive 2 18' - Concrete and 14' - Gravel 7718 Groveland Road 2 11' - Concrete and 18' - Bituminous 7791 Groveland Road 2 Looped Bituminous Drive, both 13' wide. 3032 Hillview Road 2 (2) - 11' - Gravel 7830 Gloria Circle 3 Looped Bituminous Drive, 20' on Hillview and 16' on Gloria Circle, 13' Soil on Hillview On June 14, 2004, the City Council held an assessment hearing and adopted a Special Assessment Levy for the 2003 Street Improvement Project. The properties that had more than one existing driveway were assessed a surcharge to cover the cost of an additional concrete driveway apron. Discussion: The property at 7830 Gloria Circle has three existing driveways: two paved accesses (a horseshoe shaped driveway connecting Hillview Road to Gloria Circle) and one non-paved access to an out building off of Hillview Road. The horseshoe shaped driveway connecting Hillview Road to Gloria Circle was in place prior to 1979 and was therefore grandfathered in. The out building off of Hillview Road was constructed in 1981 and was therefore not an allowable access. The property owner was informed that the third access would not be allowed, as it was a violation of the ordinance. The property owner then decided not to have any accesses onto Hillview Road given that the third access was not going to be allowed. The property owner requested that the second driveway access onto Hillview Road be removed. To memorialize this request, City Staff drafted a letter of record for the property owner to sign. This has been attached for the City Council‘s review. Since this property owner was previously assessed for the second access, the assessment role will need to be revised to remove the cost of providing the second concrete driveway apron. The assessment would be reduced from $3,364.27 to $2,475.59. The property is described as: 7830 Gloria Circle PIN # 06-30-23-33-0012 owned by Ms. Barbara Matelsky Recommendation: It is recommended that the City Council approve a resolution to adjust the assessment role for the 2003 Street Improvement Project by reducing the assessment for PIN # 06-30-23-33-0012 from $3,364.27 to $2,475.59. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6355 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADJUSTING THE ASSESSMENT ROLE FOR THE 2003 STREET IMPROVEMENT PROJECT 7830 GLORIA CIRCLE DRIVEWAY APRON DELETION WHEREAS, as part of the 2003 Street Improvement Project, it was determined that there were a total of six (6) properties within the project area that had more than one driveway; and WHEREAS, on June 14, 2004, the City Council held an assessment hearing and adopted a Special Assessment Levy for the 2003 Street Improvement Project; and WHEREAS, the properties that had one or more existing driveways were assessed a surcharge to cover the cost of an additional concrete driveway apron; and WHEREAS, the property owner of 7830 Gloria Circle requested that the second driveway access onto Hillview Road be removed and the assessment role revised to reflect the cost of the second driveway apron. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Revises the plans of the 2003 Street Improvement Project by eliminating the second driveway apron located at: 7830 Gloria Circle PIN # 06-30-23-33-0012 owned by Ms. Barbara Matelsky. 2. Adjusts the assessment role for the 2003 Street Improvement by eliminating the cost of the second access for the aforementioned property, thus reducing the assessed amount assigned to said property from $3,364.27 to $2,475.59. 3. Authorizes and directs Staff to submit the revised assessment role to the County. Adopted this 27th day of September 2004. ____________________________________ Jerry Linke, Mayor ATTEST: ____________________________________ Kurt Ulrich, City Administrator (seal) Exhibit A September 16, 2004 Ms. Barbara Matelsky 7830 Gloria Circle Mounds View, MN 55112 Dear Ms. Matelsky; I am sending you this letter of understanding in an effort to address and document your wishes to alter the plan and assessment role for the 2003 Street Improvement Project. Based on our telephone conversation yesterday, you were informed that the City has an ordinance that allows for one curb cut per residential property. This ordinance was adopted on January 22, 1979. At this time, your property has two paved accesses; a horseshoe shaped driveway connecting Hillview Road to Gloria Circle, and one non-paved access; to an out building off of Hillview Road. Based on the aforementioned City Ordinance, a curb cut will not be allowed for access to the outbuilding located off of Hillview Road. It is my understanding that because the ordinance does not allowed this, you are now requesting that your existing paved access onto Hillview Road be eliminated as part of the 2003 Street Improvement Project. The City will remove the existing asphalt driveway onto Hillview Road by saw cutting at or near the property line and removing the asphalt from that point to the street. The City will add topsoil to this area and provide sod. A concrete barrier curb will be placed along the entire length of Hillview Road adjacent to your property. Staff will then present a proposed revision to the assessment role for the 2003 Street Improvement Project to the City Council to reduce your assessment by an amount equal to the total cost to provide a second concrete apron. The proposed revision will reduce the assessment of your property from the current amount of $3,364.27 to the proposed revised amount of $2,475.59 ($888.68 dollar reduction) If you are agreeable to this, I ask that you sign the following statement: I, Babara Matelsky, being the property owner of 7830 Gloria Circle, request that the City to take the actions as outlined in this letter. _____________________________________________________________ It is anticipated that this will be presented to the City Council on September 27, 2004 for approval to revised the assessment role for the 2003 Street Improvement Project. If you have any questions, please contact me. Sincerely, Greg Lee Public Works Director 763-717-4051 City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Item No. 9G Meeting Date: September 27, 2004 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6358 Awarding the Restoration Contract for the Silver View Sedimentation Pond Project Background: At the July 7, 2003 Work Session, Staff discussed the status of several aspects of the County Road H2 Project, including the inability to install two infiltration basins planned on the south side of County Road H2. Based on discussions with the Rice Creek Watershed District Director, the City was directed to submit a proposal to install a sedimentation pond near the northwest area of Silver View Pond. By doing so, the Watershed District allowed the elimination of the two required basins on the south side of County Road H2. By constructing the pond, the City potentially will not be required to expend funds to construct the two infiltration basins. The pond will also serve to enhance the water quality for Silver View Pond by removing sediment and nutrients from the currently untreated run-off of the parking lot and other sources from the west. The development of a feasibility report for the construction of a sedimentation pond at the west end of Silver View Pond is included in the City’s Local Water Management Plan. This pond is also included in the City’s Capital Improvement Program, scheduled for the year 2004. On July 14, 2003, the City Council authorized the preparation of a preliminary feasibility report for the Silver View Park Sedimentation Pond Project. On July 26, 2003, the City Council approved Resolution No. 6314 approving the Draft Feasibility Report, Waiving the Public Improvement Hearing, Ordering the Project, and Awarding the Excavation Contract for the Silver View Sedimentation Pond Project. A contract to perform said work was awarded to Sauter & Sons in the amount of $27,500. This work has now been completed. Discussion: To finalize the project, the site needs to be restored by seeding and mulching. There is also some culvert and skimmer installation work, along with some pathway restoration work yet to be completed. Quote Review - A total of four (4) quotes were solicited for this project. There were only three responses. A complete quote summary is as follows: Quoter’s Name Quote Final Grade Inc. $15,559.00 Frattalone not able to take on anymore jobs this year Mattco Excavating Inc. $17,510.00 Sauter & Sons $20,695.00 The low quote was received from Final Grade Incorporated in the amount of $15,559.00. Final Grade Incorporated has satisfactorily performed similar work for the City. As a note, the original estimated construction cost for this project, as per the feasibility report, was $60,455.00. The actual construction cost, including both excavation and restoration portions, is $43,059.00. Recommendation: It is recommended that the City Council award the restoration contract for the Silver View Sedimentation Pond Project. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6358 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AWARDING THE RESTORATION CONTRACT FOR THE SILVER VIEW SEDIMENTATION POND PROJECT WHEREAS, on July 14, 2003, the City Council authorized the preparation of a preliminary feasibility report for the Silver View Park Sedimentation Pond Project; and WHEREAS, on July 26, 2003, the City Council approved Resolution No. 6314 approving the Draft Feasibility Report, Waiving the Public Improvement Hearing, Ordering the Project, and Awarding the Excavation Contract for the Silver View Sedimentation Pond Project; and WHEREAS, financing for the Silver View Sedimentation Pond Project will be derived entirely from the City of Mounds View Storm Water Utility Fund; and WHEREAS, should the Council wish to proceed with this project, the next step in the public improvement process is to restore the site and install a culvert and skimmer; and WHEREAS, a total of four (4) quotes were solicited for this project and three responses were received; and WHEREAS, the low quote was received from Final Grade Incorporated in the amount of $15,559.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That the quote received from Final Grade Incorporated in the amount of $15,559.00 for the restoration portion of the Silver View Sedimentation Pond Project is the lowest responsive quote. 2. That a contract to perform said work is awarded to Final Grade Incorporated and that the Mayor and City Administrator are hereby authorized and directed to enter into a contract with Final Grade Incorporated. Adopted this 27th day of September 2004. (ATTEST) ____________________________________ Jerry Linke, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator Page 1 of 4 Item No: 10A Meeting Date: September 27, 2004 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Administrative Assistant Item Title/Subject: Second Reading of Ordinance 743, Amending Chapter 5 of the Mounds View City Charter On August 23, 2004, the City Council approved the first reading and introduction of Ordinance 743, an Ordinance amending Chapter 5 of the Mounds View City Charter relating to “Initiative, Referendum, and Recall.” On September 13, 2004, a Public Hearing was held but the vote was postponed because not all members of the Council were present. A unanimous vote is required in order for this Ordinance to pass. Discussion: The intent of the Charter Commission with this change is to clarify language in the charter relating to the Initiative, Referendum, and Recall. Staff and the Mounds View City Attorney have reviewed this amendment and support the adoption of Ordinance 743. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. Recommendation: Consider the second reading and adoption of Ordinance 743, an ordinance amending Chapter 5 of the Mounds View City Charter. This requires a roll call vote. Respectfully submitted, _________________________ Desaree M. Crane Page 2 of 4 ORDINANCE NO. 743 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER BY AMENDING CHAPTER 5 OF THE CITY CHARTER THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, has hereby determined that Chapter 5 of the Charter of the City of Mounds View relating to “Initiative, Referendum and Recall” be rewritten in its entirety as follows: INITIATIVE, REFERENDUM AND RECALL Section 5.01. General Voter Authority. The people of Mounds View have the right, in accordance with this Charter, to propose ordinances [initiative] and to require that any ordinance be referred to the voters [referendum], except those that appropriate money or levy taxes. The voters also have the right to remove elected public officials [recall]. The term voter(s), as used in Chapter 5, shall refer only to residents of the City of Mounds View who first register, or who have registered and are qualified to vote. Per Minnesota Statute 200.039 (as amended), eligibility to sign the petition is not restricted to only those who were eligible to or did cast ballots in the previous election. Section 5.02. Petitions. To circulate a petition provided for under this chapter, it must be sponsored by a committee of five or more voters of the City whose names and addresses appear on the petition. A petition consists of one or more pages with each separately circulated page containing at its head the information specified in sections 5.05, 5.07 or 5.08 which apply, respectively, to initiative, referendum and recall. The committee may obtain a sample petition from the city Clerk-Administrator. All petition circulators must be voters of the City. Each separate page of the petition must have appended to it a certificate by the circulator, verified by oath. The certificate shall affirm that each signature was made in the circulator’s presence and that the circulator believes them to be the genuine signature of the voter whose name it purports to be and that each signer was presented with the full petition. Each signer of a petition must be a voter of the City and must sign and print their name and give their street address. Any voter whose name appears on a petition may withdraw their name by filing a statement in writing with the Clerk-Administrator before the Clerk-Administrator advises the Council of the sufficiency of the petition. Page 3 of 4 Section 5.03. Determination of Petition Sufficiency. The committee must file the completed petition in the office of the Clerk-Administrator. The Clerk-Administrator shall provide the number of total ballots cast for President in the most recent Presidential election. For a petition to be sufficient, the required number of signatures shall be a percentage of that number. • Petitions for Initiative and Referendum require at least 15 percent. • Petitions for Recall, at least 25 percent. Within 10 working days of receipt of the petition, the Clerk-Administrator shall determine its sufficiency. Upon final determination of sufficiency, the Clerk-Administer shall report the date of the determination and its sufficiency to the Council at or before the next regularly scheduled meeting. Upon receipt of the report, the Council shall immediately declare the sufficiency of the petition by resolution including the reported date of determination of sufficiency. Section 5.04. Disposition of Insufficient or Irregular Petition. If the Clerk- Administrator determines that the sufficiency of a petition cannot be declared, it shall be determined to be insufficient or irregular. The Clerk-Administrator shall deliver a copy of the petition, together with a written statement of its defects, to the sponsoring committee. The committee shall have 30 calendar days in which to file additional signature papers and/or to correct the specified irregularity. Within five working days of receipt of the corrected petition, the Clerk-Administrator shall determine the sufficiency of the petition as corrected and proceed as directed in Section 5.03. If the petition is still insufficient or irregular, this shall be considered the Final Finding and the Clerk- Administrator shall file the petition as noted and immediately notify the sponsoring committee that no further action will be taken. The final finding that the petition is insufficient or irregular shall not prejudice the filing of a new petition for the same purpose. Except in the case of a petition for recall, it shall not prevent the Council from referring the subject matter of the petition to the voters at the next regular or special election. Section 5.05. Initiative. Any ordinance may be proposed by a petition. The exact text of the proposed ordinance must be stated at the head of each page of the petition. The Council must act upon the proposed ordinance within 60 calendar days after final determination of the petition’s sufficiency under the provisions of Section 5.03 of this chapter. The Council may amend the proposed ordinance and must provide such amendments to the petition committee. A majority of the sponsoring committee of the petition may disapprove the amended form by filing a statement with the Clerk- Administrator within 14 calendar days of the receipt of the amended ordinance. If the sponsoring committee does not file disapproval, the ordinance is not required to be submitted to the voters for enactment. Upon filing a statement of disapproval, the proposed ordinance, as stated on the original petition, must be placed on the ballot at the next election occurring in the City. If there is no regularly scheduled election within 120 calendar days of the determination of sufficiency or if the calendar date prohibits compliance with provisions in Chapter 4 of this Charter, at or before its next regularly Page 4 of 4 scheduled meeting, the Council shall call a special election to take place within 90 calendar days of said meeting. If the ordinance receives a majority vote in its favor, it shall become effective 90 calendar days after adoption unless the ordinance specifies a later effective date. Section 5.06. Initiative to Amend the Charter. Nothing in this chapter shall be construed as in any way affecting the right of the voters to propose amendments to this charter. SECTION 2. This ordinance shall take effect ninety days after the date of its publication. Read by the City Council of the City of Mounds View on this 23rd day of August, 2004. Read and passed by the City Council of the City of Mounds View on this 13th day of September, 2004 __________________________________ Jerry Linke, Mayor ATTEST: __________________________________ Kurt Ulrich, City Clerk-Administrator (SEAL) APPROVED AS TO FORM: _______________________ Scott Riggs, City Attorney Item No: 10B Meeting Date: September 27, 2004 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Administrative Assistant Item Title/Subject: Second Reading of Ordinance 742, Amending Section 2.06 of the City Charter Regarding Mayor’s Power and Duties On August 23, 2004, the City Council approved the first reading and introduction of Ordinance 742, an Ordinance amending Section 2.06 of the Mounds View City Charter relating to “The Mayor’s Power and Duties.” On September 13, 2004, a Public Hearing was held but the vote was postponed because not all members of the Council were present. A unanimous vote is required in order for this Ordinance to pass. Discussion: The intent of the Charter Commission with this change is to clarify language in the charter relating to the Mayor’s Power and Duties. Staff and the Mounds View City Attorney have reviewed this amendment and support the adoption of Ordinance 742. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. Recommendation: Consider the second reading and adoption of Ordinance 742, an ordinance amending Section 2.06 of the City Charter regarding Mayor’s Power and Duties. This requires a roll call vote. Respectfully submitted, _________________________ Desaree M. Crane ORDINANCE NO. 742 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER BY AMENDING SECTION 2.06, SUBDIVISION 1 OF THE CITY CHARTER THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, has hereby determined that Section 2.06 subd. 1, of the City Charter be amended by the addition of the bold and double-underlined language and by the deletion of the bold and stricken language as follows: Section 2.06. The Mayor's Power and Duties. Subdivision 1. The Mayor shall preside at meetings of the Council and shall have a vote as a member. The Mayor shall be recognized as head of the City Government for all ceremonial purposes, by the courts for the purpose of serving civil process, and by the Governor for purposes of martial law. , but Other than for the purposes specifically stated in this paragraph, as an individual, the Mayor shall have no administrative duties authority. SECTION 2. This ordinance shall take effect ninety days after the date of its publication. Read by the City Council of the City of Mounds View on this 23rd day of August, 2004. Read and passed by the City Council of the City of Mounds View on this 13th day of September, 2004. __________________________________ Jerry Linke, Mayor ATTEST: __________________________________ Kurt Ulrich, City Clerk-Administrator (SEAL) APPROVED AS TO FORM: _______________________ Scott Riggs, City Attorney Item No: 10C Meeting Date: September 27, 2004 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Administrative Assistant Item Title/Subject: Second Reading of Ordinance 748, Amending Section 4.05 of the City Charter Regarding Vacancy of Municipal Elected Office On August 23, 2004, the City Council approved the first reading and introduction of Ordinance 748, an Ordinance amending Section 4.05 of the Mounds View City Charter relating to “Vacancy of Municipal Elected Office.” On September 13, 2004, a Public Hearing was held but the vote was postponed because not all members of the Council were present. A unanimous vote is required in order for this Ordinance to pass. Discussion: The intent of the Charter Commission with this resolution is to clarify language in the charter relating to the Vacancy of Municipal Elected Office. Staff and the Mounds View City Attorney have reviewed this amendment and support the adoption of Ordinance 748. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. Recommendation: Consider the second reading and adoption of Ordinance 748, an ordinance amending Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. This requires a roll call vote. Respectfully submitted, _________________________ Desaree M. Crane ORDINANCE NO. 748 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER BY AMENDING SECTION 4.05, SUBDIVISION 5 OF THE CITY CHARTER THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, has hereby determined that Section 4.05, subd. 5, of the City Charter be amended by the addition of the bold and double-underlined language and by the deletion of the bold and stricken language as follows: Section 4.05 Vacancy of Municipal Elected Office. Subdivision 5. When a vacancy in an elected municipal office occurs within 120 days prior to a regular municipal election date, the special election to fill the vacancy shall coincide with the regular election. If the vacancy occurs within sixty days prior to the regular election date, the notice of such vacancy shall be published as soon as is practicable. If within the 120 day period before a regular municipal election, the vacancy occurs in the office of the Mayor or in the office of either or both of the Councilmembers whose seats are to be decided in the election, said vacancy shall be considered not to exist for purposes of the election. However, if such vacancy occurs in the office of either of the other two Councilmembers, the seat shall be filled by the candidate for Councilmember with the third highest vote total, or, in the case of two vacancies, the third and fourth highest vote totals. Where two vacancies exist, the candidate with the third highest total shall fill the vacancy in the office having the longest unexpired term. Candidates filling a vacancy shall take office at or before the next regularly scheduled Council meeting following election certification. SECTION 2. This ordinance shall take effect ninety days after the date of its publication. Read by the City Council of the City of Mounds View on this 23rd day of August, 2004. Read and passed by the City Council of the City of Mounds View on this 13th day of September, 2004. __________________________________ Jerry Linke, Mayor ATTEST: __________________________________ Kurt Ulrich, City Clerk-Administrator (SEAL) APPROVED AS TO FORM: _______________________ Scott Riggs, City Attorney Item No: 10D Meeting Date: September 27, 2004 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Administrative Assistant Item Title/Subject: Second Reading of Ordinance 749, Amending Section 9.01 of the City Charter Regarding Acquisition of Property On August 23, 2004, the City Council approved the first reading and introduction of Ordinance 749, an Ordinance amending Section 9.01 of the Mounds View City Charter relating to “Acquisition of Property.” On September 13, 2004, a Public Hearing was held but the vote was postponed because not all members of the Council were present. A unanimous vote is required in order for this Ordinance to pass. Discussion: The intent of the Charter Commission with this resolution is to clarify language in the charter relating to the Acquisition of Property. Staff and the Mounds View City Attorney have reviewed this amendment and support the adoption of Ordinance 749. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. Recommendation: Consider the second reading and adoption of Ordinance 749, an ordinance amending Section 9.01 of the City Charter regarding Acquisition of Property. This requires a roll call vote. Respectfully submitted, _________________________ Desaree M. Crane ORDINANCE NO. 749 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MOUNDS VIEW CITY CHARTER BY AMENDING SECTION 9.01 OF THE CITY CHARTER THE CITY OF MOUNDS VIEW DOES HEREBY ORDAIN: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, has hereby determined that Section 9.01, of the City Charter be amended by the addition of the bold and double-underlined language and by the deletion of the bold and stricken language as follows: Section 9.01. Acquisition of Property. The City may acquire by purchase, gift, condemnation, or otherwise, any real property, either within or without its boundaries, that may be needed by the City for any public purpose. In acquiring property by exercising the power of eminent domain, the City shall proceed according to Minnesota law, Chapter 117 as amended, or other applicable items. SECTION 2. This ordinance shall take effect ninety days after the date of its publication. Read by the City Council of the City of Mounds View on this 23rd day of August, 2004. Read and passed by the City Council of the City of Mounds View on this 13th day of September, 2004. __________________________________ Jerry Linke, Mayor ATTEST: __________________________________ Kurt Ulrich, City Clerk-Administrator (SEAL) APPROVED AS TO FORM: _______________________ Scott Riggs, City Attorney Item No: 10E Meeting Date: September 27, 2004 Type of Business: CB Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Administrative Assistant Item Title/Subject: Resolution 6362 Step Increase for Officer Benjamin Zender and a Longevity Increase for Officer Steve Menard of the Mounds View Police Department Background: Officer Benjamin Zender and Officer Steve Menard are current emoloyees with the Mounds View Police Department. Officer Zender and Officer Menard’s supervisor has reviewed his performance as it relates to his responsibilities outlined in the job description. Discussion: It was determined that Officer Zender has more than satisfactorily performed in the capacity of his position, and therefore, a step increase wage adjustment from Step 1 ($16.59/hr) to Step 2 ($17.87/hr) is consistent with the LELS Labor Agreement. It was determined that Officer Menard has more than satisfactorily performed in the capacity of his position, and therefore, a longevity increase adjustment from 3% ($26.29/hr) to 5% ($26.80/hr) is consistent with the LELS Labor Agreement. Respectfully Submitted, Desaree Crane Administrative Assistant RESOLUTION 6362 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A STEP ADJUSTMENT WHEREAS, the following below is a regular full-time employee who is currently working for the City of Mounds View; and WHEREAS, his supervisor reviewed his performance as it relates to the responsibilities outlined in the job description; and WHEREAS, his supervisor determined that the following employee below has more than satisfactorily performed in the capacity of his position documented in his performance review on file; and WHEREAS, a step and longevity adjustment is consistent with the LELS Labor Agreement. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart below. NAME CURRENT POSITION DATE OF EMPLOYMENT/CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Officer Benjamin Zender Police Officer March 15, 2004 Step 1: $16.59/hr Step 2: $17.87/hr September 15, 2004 Officer Steve Menard Police Officer August 26, 1996 3% Longevity: $26.29/hr 5% Longevity: $26.80 August 26, 2004 Adopted this 27th day of September, 2004 __________________________________ Jerry Linke, Mayor ATTEST: __________________________________ Kurt Ulrich, City Administrator (seal) Item No: 10F Meeting Date: September 27, 2004 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Accept the Spring Creek Basin Wetland Delineation Report and Hydrology Analysis and Authorize the Field Verification and Digital Conversion of the City’s Official Wetland Zoning Maps Introduction: On February 9, 2004, the City Council authorized staff to proceed with the creation and distribution of an RFP for services associated with the Spring Creek Wetland Basin west of Silver Lake Road and north of County Road H. The purpose for the RFP stemmed from the fact that the Wetland Zoning Maps do not accurately reflect actual conditions which means that some residents are potentially being unnecessarily subjected to heightened requirements and regulations pertaining to wetlands and wetland buffers. On July 26, 2004, the City Council authorized the firm of SEH, Inc. to perform a wetland delineation and hydrology analysis of the Spring Creek basin in part to obtain a true delineation of the wetland as well as to review and comment on the City’s wetland regulations in general. On August 31, 2004, SEH delivered their completed findings to city staff. Results: The delineation performed by SEH indicates that the wetland boundaries are in fact different than what is identified on the official Wetland Zoning Maps. (Exhibit A represents the existing wetland boundaries; Exhibit B illustrates the SEH delineation.) The changes may have resulted from gradual hydrological shifts over time or are simply the representative differences between a precise field verified delineation and a non-field verified boundary based on aerial photographs and assumed elevations. Regardless of the cause, the boundaries of the wetland are different than what are currently shown on the City’s official Wetland Zoning Map and the maps should be revised accordingly. SEH was asked to review and comment on the City’s wetlands regulations as codified under Chapter 1010 of the Municipal Code. They report that the 100-foot buffer is NOT excessive and they would not recommend decreasing the buffer width. The following language is taken directly from the Spring Creek Report: In general, the basin has relatively steep topography and most homes and existing structures are well above any elevation or buffer width that would affect the wetland, buffer, or hydraulic characteristics of the basin. Not all portions of the basin are equal, however, in many portions, mostly on the north side, the buffer area is much more gradual and is currently being used for backyards. Some of these are just wooded and left natural, but a few have maintained turf up to, and even within, the wetland. Because the topography is not equal throughout the basin, and existing homes already have a variety of setbacks, it would be difficult to justify changing the rules specifically for this basin. Spring Creek Basin Report September 27, 2004 Page 2 As the current guidelines allow for permit applications, and do not outright ban activities within the buffer, I do not find any benefit to reducing the buffer width. Most projects that would occur within the buffer should easily conform to the stated standards presented in Subdivision 4 of the Ordinance. Cases that would be more problematic given the stated conditions would likely be located closer to the wetland boundary, and would likely be encountered even if the buffer setback requirement were reduced. This observation certainly applies for yard waste, which is not allowed within the 100-foot buffer according to the ordinance, yet was very common very close to the wetland boundary, and would likely have to be regulated even under a 10-foot buffer requirement. The ordinance as it exists currently seems to be comprehensive and addresses most situations adequately. The language is clear and the goals are easily understood. Many of these rules are also enforced by the Rice Creek Watershed District, which certainly supports the City’s position. No major changes are recommended. Minor revisions to the ordinance may include language encouraging the enhancement of the buffer and wetland areas. Ideas that could be promoted include planting of native vegetation, buckthorn removal, or use of rain gardens to collect backyard runoff, just to name a few. These would be more of a positional statement than an enforcement procedure, but can still be used to promote good stewardship. SEH suggests that rather than making broad changes to the ordinance, the City would be better served if it were to simply send information to property owners adjacent to wetlands that communicates the City’s rules and regulations relating to the wetlands and wetland buffers. Staff agrees with this suggestion and will prepare a handout that will be delivered to residents adjacent to wetlands or wetland buffers. Responding to staff’s request for additional information, SEH submitted a proposal to update ALL of the City’s wetlands as it has done with the Spring Creek Basin. The benefit to such a project, aside from the very obvious clarification of wetland locations within the City, is that we would have a complete digitized wetland inventory that can be utilized and manipulated electronically within our GIS and AutoCad systems. Our present Wetland Zoning Maps have very limited utility. They are maintained on Mylar half section maps, which, for all intents and purposes, cannot be revised except by using an acid wash to “erase” lines and shading. New lines and shading can only be added by hand with a permanent ink pen. Last, streets and subdivisions and wetland alterations approved in the last 20 years are not reflected on the maps, which further limit their effectiveness as an “official” map. Recommendation: The results of the Spring Creek study demonstrate that the real world conditions present in the Spring Creek basin are not consistent with the City’s official Wetland Zoning Map. This is neither unexpected nor unanticipated given the fact that the maps were produced more than 20 years ago without any field verification of wetland locations. Similar inconsistencies are likely to be encountered for all of the non-field verified wetlands in the City. Spring Creek Basin Report September 27, 2004 Page 3 Staff recommends that the City Council: (1) accept the Spring Creek Wetland Basin study, (2) authorize a revision to the official Wetland Zoning map for this particular wetland, and (3) authorize SEH to conduct and prepare a comprehensive City-wide wetland inventory consistent with Option 2A as proposed in the September 15, 2004 correspondence. Resolution 6359 is attached for the Council’s review and consideration. Respectfully Submitted, Jim Ericson Community Development Director Attachments: 1. Spring Creek Wetland Basin Report 2. Original Wetland Boundary (Exhibit A) 3. SEH Delineated Wetland Boundary (Exhibit B) 4. SEH Correspondence, September 15, 2004 5. Resolution 6359 EXHIBIT A. Original Spring Creek Wetland Boundary EXHIBIT B. Delineated Spring Creek Wetland RESOLUTION NO. 6359 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ACCEPTANCE OF THE SPRING CREEK WETLAND BASIN REPORT AND AUTHORIZATION TO PREPARE A COMPREHENSIVE CITYWIDE WETLAND INVENTORY TO REPLACE EXISTING OUTDATED MAPS WHEREAS, the City Council on July 26, 2004 authorized the consulting firm Short Elliott Hendrickson, Inc., to conduct a wetland delineation and hydrology analysis of the Spring Creek Basin; and, WHEREAS, Short Elliott Hendrickson, Inc. has satisfactorily completed the wetland delineation and hydrology analysis of the Spring Creek Basin consistent with objectives identified in the firm’s proposal; and, WHEREAS, the location of the newly delineated wetlands within the Spring Creek Basin differ substantially from the historical boundaries represented on the City’s official Wetland Zoning Map; and, WHEREAS, the City Council recognizes the value and importance of maintaining current and accurate official Wetland Zoning Maps; and, WHEREAS, Short Elliott Hendrickson, Inc. has submitted a proposal to field verify and digitally update the City’s official Wetland Zoning Maps at an estimated cost of $2,500. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View accepts the Spring Creek Wetland Basin Delineation and Hydrology Analysis prepared by Short Elliott Hendrickson and authorizes that the official Wetland Zoning Map be revised to reflect the new delineation. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Mounds View authorizes the consulting firm of Short Elliott Hendrickson to field verify and digitally update the balance of the City’s Wetland Zoning Maps at an estimated cost of $2,500. NOW, THEREFORE, BE IT FINALLY RESOLVED that the project costs shall be charged to the Stormwater Fund. Adopted this September 27, 2004 ____________________________________ Jerry Linke, Mayor ATTEST: ____________________________________ Kurt Ulrich, City Administrator (SEAL) Item No: 10G Meeting Date: September 27, 2004 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mike Sommer, Chief of Police Desaree M. Crane, Administrative Assistant Item Title/Subject: Resolution 6363 Assigning Officer Darrell Meyer to the position of Investigator with the Mounds View Police Department On September 14, 2004, Tom Kinney was promoted to Deputy Chief of Police. This caused the Investigator position to become vacant. Only one officer, (Darrell Meyer) expressed an interest in the Investigator assignment opening. The Investigator is an assignment within the Mounds View Police Department. The Chief of Police has assigned Officer Darrell Meyer to the position, effective Monday, September 20, 2004. In accordance with the 2003 LELS Contract, Officer Meyer will be at Step 2 ($28.20) of the Pay Scale for the Investigator assignment. Recommendation: Staff seeks Council approval to proceed with assigning Officer Darrell Meyer to the position of Investigator. This assignment would become effective retroactive on September 20, 2004. RESOLUTION NO. 6363 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ASSIGNING OFFICER DARRELL MEYER TO THE POSITION OF INVESTIGATOR WHEREAS, due to a promotion within the Department, the assignment of Investigator became vacant; and WHEREAS, The Chief of Police has assigned Officer Darrell Meyer to the position of Investigator with the Mounds View Police Department; and WHEREAS, In accordance with the 2003 LELS Labor Contract Agreement for this assignment, Officer Darrell Meyer will be compensated at Step 2 ($28.20/hr) of the Investigator pay plan. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby approve Officer Darrell Meyer’s assignment to Investigator at Step 2 of the pay plan, effective September 20, 2004, in accordance with the LELS Labor Contract Agreement. Adopted this 27th day of September, 2004. __________________________________ Jerry Linke, Mayor ATTEST: __________________________________ Kurt Ulrich, City Administrator (seal) Item No. 10H Meeting Date: September 27, 2004 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution 6357 Authorizing the Publication of a Request For Proposal (RFP) for Work Associated with the County Road 10 Redevelopment and Revitalization Background: On August 26, 2002, the City Council approved resolution No. 5824 adopting the County Road 10 Redevelopment Project Plans as prepared by URS. The City Council recently named developing this project as a strategic goal on the City Council Priority List for 2004. On January 5, 2004, Staff introduced the development of an implementation plan for the County Road 10 Redevelopment and Revitalization Project. There was little discussion on this topic, as City Council members were not provided the original report and background information. On May, 3, 2004 a presentation on the County Road 10 Redevelopment Project Plans was given by Todd Halunem of URS. Following the presentation, City Council directed Staff to prepare a staff report that would authorize the development of a request for proposal (RFP). While the overall corridor plan for County Road 10 has been developed, the details on how to implement it have yet to be determined. Given the complexities of such a plan and the expertise needed in developing the implementation plan, Staff is recommending that the City send out a request for proposal (RFP) to solicit help in developing it. On May 10, 2004 the City Council approved Resolution 6178 authorizing the development of a request for proposal (RFP) for work associated with the implementation of the County Road 10 Redevelopment and Revitalization Plan. The proposal would be for Staff to develop the RFP and present it to the City Council on September 27, 2004 for review, discussion, and approval. Staff will then post it and send it out to qualified firms. Discussion: Since this is planned to be a phased program, Staff had to set limits as to the scope of the RFP. Staff is proposing that the proposals conclude after the first intersection project. Future intersection projects will then be assigned to engineering firms based on Council action at that time. Based on Council’s direction, Staff has developed a Request For Proposal (RFP). It is attached for Council’s review. A summary outline of recommended actions that should be included in the RFP are as follows: I. Corridor Planning, Design, & Project Development A. Examine Existing Conditions 1. Perform an ALTA Land Survey (American Land Title Association - the standard by which all surveys are measured) of the corridor, identify obstacles, impediments, etc. Survey boundary to extend an additional 50 feet on either side of the ROW. 2. Prepare topographic maps of the corridor. (Again, develop data for an additional 50 feet beyond the ROW) 3. Assess existing corridor drainage issues, identify deficiencies 4. Examine existing trailway connections 5. Identify any areas in which additional easements would be required based on existing obstructions B. Design Development 1. Prepare a trailway plan 2. Prepare a landscape and lighting plan 3. Design a concept plan for a gateway sign at the south end of the corridor (on the bluff between KFC & Taco Bell) C. Funding 1. Identify revenue sources 2. Identify and apply for possible grants D. Prioritize Corridor Segments / Public Input 1. Conduct neighborhood meetings / provide City Council update reports 2. Develop a phasing / implementation plan E. Project Development 1. Develop plans and specifications for the first phase of the corridor 2. Obtain approvals: Federal, State, County, Watershed, etc. 3. Assist the City in the competitive bidding process 4. Provide construction inspection 5. Provide as-built plans II. Intersection / Signal Planning, Design, & Project Development A. Examine Existing Conditions 1. Perform an analysis of each of the intersections 2. Identify any and all deficiencies and assign a level of service to each intersection B. Prioritize Intersections / Public Input 1. Conduct neighborhood meetings / provide City Council update reports 2. Develop an intersection phasing program / implementation plan C. Design Development 1. Analyze the capability of installing Emergency Vehicle Preemption (EVP) to all signals along County Road 10 at this time 2. For the highest priority intersection, develop a signal and intersection upgrade feasibility report and overall plan D. Funding 1. Identify revenue sources 2. Identify and apply for possible grants (federal and state grants) E. Public Input 1. Conduct neighborhood meetings / provide City Council update reports 2. Adjust this intersection / signal upgrade plan based on public and Council input F. Project Development 1. Develop plans and specifications for this first intersection / signal upgrade plan 2. Obtain approvals: Federal, State, County, Watershed, Etc… 3. Assist the City in the competitive bidding process 4. Provide Construction inspection 5. Provide as-built plans Staff is recommending that numerous qualified Engineering Consultant firms be notified of the RFP by publishing it and by directly mailing it to those firms within the City’s pool of consultants. Recommendation: It is recommended the City Council approve a resolution to authorize the publication of a Request For Proposal (RFP) for work associated with the County Road 10 Redevelopment and Revitalization Plan. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6357 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE PUBLICATION OF A REQUEST FOR PROPOSAL (RFP) FOR WORK ASSOCIATED WITH THE COUNTY ROAD 10 REDEVELOPMENT AND REVITALIZATION PLAN WHEREAS, on May 10, 2004 the City Council approved Resolution 6178 authorizing the preparation of a Request For Proposal (RFP) for work associated with the County Road 10 Redevelopment and Revitalization Plan; and WHEREAS, based on Council’s direction, Staff has developed a Request For Proposal (RFP); and WHEREAS, Staff is recommending that numerous qualified Engineering Consultant firms be notified of the RFP by publishing it and by directly mailing it to those firms within the City’s pool of consultants. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Accepts the Request For Proposal (RFP) for work associated with the County Road 10 Redevelopment and Revitalization Plan. 2. Authorizes said Request For Proposal (RFP) to be published and directly mailed to those firms within the City’s pool of consultants. Adopted this 27th day of September 2004. (ATTEST) ____________________________________ Jerry Linke, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator City of Mounds View, Minnesota Request for Proposals For Engineering Consultant to Assist the City of Mounds View in Implementing the County Road 10 Redevelopment and Revitalization Plan RFP ISSUED: September 27, 2004 Proposals Due: October 25, 2004 at 4:30 p.m. Submit Proposals to: City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112 (763) 717-4051 Attn: Greg Lee Public Works Director I. Overview Background The City of Mounds View, Minnesota, is requesting proposals from qualified Engineering firms to assist the City in implementing a redevelopment / revitalization plan for County Road 10 in Mounds View. Once know as the “Gateway to the North”, the segment of County Road 10 that passes through the City of Mounds View was the main route from Minneapolis and Saint Paul to the Brainerd Lakes district and points further north and west. While that role has been supplemented by the interstate and other highways, the roadway in Mounds View remains a divided highway with four lanes and a median constructed to meet Minnesota Department of Transportation (MnDOT) standards. However, the completion in 1999 of the Highway 610 bypass north of Mounds View changed the jurisdiction status of the roadway when the State of Minnesota “turned back” what is now old County Road 10 to Ramsey County. The County now has jurisdiction of the road under county state aid highway classification and this new classification allows greater flexibility with regard to design standards. In March of 2001 the City of Mounds View contracted with the firm of URS to develop a redevelopment and revitalization plan for County Road 10. The report was completed and approved by the City Council on August 26, 2002. The goals of the plan were to; improve safety in the County Road 10 corridor, integrate the corridor by strengthening links to areas within Mounds View and the region, enhance the image of the corridor and its place making potential in Mounds View, expand economic development opportunities, and maintain and restore natural resource systems. The redevelopment / revitalization plan provides the vision and long-term plan for this segment of County Road 10. The next step in making the plan a reality is to develop and initiate an implementation plan. The City of Mounds View seeks assistance from a qualified firm to reach this goal. Basic City Information Mounds View has been a municipal corporation since 1958. The City operates under a Home Rule Charter, which was adopted in 1979. The City is governed by a Mayor and four City Council members, all of whom are elected at-large. The Council employs a City Administrator who is responsible for administering Council policy and managing City business on a daily basis. Mounds View is located in northern Ramsey County, approximately eight miles north of the City of Saint Paul. The City encompasses an area of approximately 4.25 square miles. Since 1970, the City’s population growth has been: Year Population % Increase / Decrease 1970 10,599 - 1980 12,593 +16.0% 1990 12,541 -0.4% 2000 12,950 + 0.3% Available Resources –County Road 10 Redevelopment/Revitalization Plan The City of Mounds View has available, for review, copies of the approved County Road 10 Redevelopment and Revitalization Plan developed by URS Incorporated. For copies, please contact: Tracy Juell Mounds View Public Works Administrative Assistant 2401 Hwy 10 Mounds View, MN 55112 Telephone No.: 763-717-4052 Email address: tracy.juell@ci.mounds-view.mn.us ***It is essential for interested parties to review and understand this document, as it is the foundation for all future work. Project / History January 14, 2002 At a Council Work Session, the County Road 10 Redevelopment Project was presented to the Council. This project included the redesign and realignment of several intersections along the County Road 10 corridor and included pedestrian pathways located on both sides of County Road 10. Of the several intersections presented, each had to two or three design options associated with it. Attributes of each of these design options were discussed and a preferred option for each intersection was selected. In addition to the intersection designs, other related questions and issues existed, including emergency vehicle access and wetland impacts. January 30, 2002 The City’s Community Development Director and Public Works Director met with the consultant (URS Inc.) to discuss this project. The main focus of this project involved changing the intersection geometrics of Co Rd. H2 and Long Lake Road where they intersect with Co. Rd. 10. The intersections of Groveland Road and Spring Lake Road with Co. Rd. 10 were originally part of the project; they have since been excluded from the implementation phase of this project. They will, however, remain in the project report in the event they are implemented at a later date. April 1, 2002 At a Council Work Session, this plan was again presented to the Council. After discussing the plan, Staff informed the Council that the next step in the approval process was to solicit public input, and that the plan would be presented at a public informational meeting later that month. April 24, 2002 A Public Informational Meeting was held. There were approximately 30 people in attendance. Representing the City were Jim Ericson, Community Development Director, Aaron Backman, Economic Development Coordinator, and Greg Lee, Public Works Director. Representing the City’s consultant, URS Inc., were Todd Halunan and Greg Brown. Also in attendance were former Mayor Sonterre and former Council Member Thomas. The meeting was an open house format for the first fifteen to thirty minutes. This gave people opportunity to view several displays and discuss the study informally with City Staff and representatives of URS, Inc. Next, a presentation was given by Todd Halunen. A question and answer session followed and the meeting concluded in an open house format. The purpose of the meeting was to provide interested parties with information on the County Road 10 Reconstruction and Revitalization Plan and to present the final draft plans. In addition, input and feedback from the general public was also desired. May 6, 2002 Staff presented results of the April 24th Neighborhood Meeting at this Work Session. Staff sought direction from City Council on how to proceed for final approval. June 17, 2002 A second Neighborhood Meeting was held. August 5, 2002 At a Work Session, the project plans were discussed. Staff asked for final comments or changes. Receiving no changes or revisions, Staff directed URS, the project coordinator, to prepare the final plans for adoption. August 26, 2002 The City Council approves resolution No. 5824 adopting the County Road 10 Redevelopment Project Plans as prepared by URS, Inc. II. Scope of Services The City of Mounds View is requesting proposals from qualified consultants to perform the following tasks related to assisting the City in implementing a redevelopment / revitalization plan for County Road 10 in Mounds View. I. Corridor Planning, Design, & Project Development A. Examine Existing Conditions 1. Perform an ALTA Land Survey (American Land Title Association - the standard by which all surveys are measured) of the corridor, identify obstacles, impediments, etc. Survey boundary to extend an additional 50 feet on either side of the ROW. 2. Prepare topographic maps of the corridor - Again, develop data for an additional 50 feet beyond the ROW. 3. Assess existing corridor drainage issues, identify deficiencies. 4. Examine existing trailway connections. 5. Identify any areas in which additional easements would be required, based on existing obstructions. B. Design Development 1. Prepare a trailway plan. 2. Prepare a landscape and lighting plan. 3. Design a concept plan for a gateway sign at the south end of the corridor (on the bluff between KFC & Taco Bell). C. Funding 1. Identify revenue sources. 2. Identify and apply for possible grants. D. Prioritize Corridor Segments / Public Input 1. Conduct Neighborhood Meetings / provide City Council update reports. 2. Develop a phasing / implementation plan. E. Project Development 1. Develop plans and specifications for the first phase of the corridor. 2. Obtain approvals: Federal, State, County, Watershed, etc. 3. Assist the City in the competitive bidding process. 4. Provide construction inspection. 5. Provide as-built plans. II. Intersection / Signal Planning, Design, & Project Development A. Examine Existing Conditions 1. Perform an analysis of each of the intersections. 2. Identify any and all deficiencies and assign a level of service to each intersection. B. Prioritize Intersections / Public Input 1. Conduct neighborhood meetings / provide City Council update reports. 2. Develop an intersection phasing program / implementation plan. C. Design Development 1. Analyze the capability of installing Emergency Vehicle Preemption (EVP) to all signals along County Road 10 at this time. 2. For the highest priority intersection, develop a signal and intersection upgrade feasibility report and overall plan. D. Funding 1. Identify revenue sources. 2. Identify and apply for possible grants (Federal and State). E. Public Input 1. Conduct Neighborhood Meetings / provide City Council update reports. 2. Adjust this intersection / signal upgrade plan based on public and Council input. F. Project Development 1. Develop plans and specifications for this first intersection / signal upgrade plan. 2. Obtain approvals: Federal, State, County, Watershed, etc 3. Assist the City in the competitive bidding process. 4. Provide Construction inspection. 5. Provide as-built plans. III. Additional Services Although not part of the original proposal, the consultant firm must have the ability to provide the City additional services which shall be billable on an hourly basis, should the City choose to continue with this project and retain the services of the consultant firm. Said services may include: A. Further design effort or documentation beyond that described in Section II, including additional meetings or evaluations requested by the City. B. Meetings with the Parks and Recreation Commission, Planning Commission, or the City Council. C. Any additional bidding or construction phase services. D. Permit application fees. E. Subsurface exploration testing. F. Additional field survey (may be required). G. Printing services for documents created (60 copies). H. Address any issues in the event County Road 10 is re-named. I. Traffic volume analysis due to roadway closure (plan calls for the closing of Hillview Road / Fairchild Ave). J. Construction inspection. K. Environmental assessment. IV. Desired Qualifications of Consultant The consultant firm selected will have a broad base of experience dealing with land planning, surveying, landscape design, lighting requirements, trailway development, intersection analysis and design, traffic signal design, water resource management, grant writing. They should have experience working jointly with Federal, State, and Local governments, experience with project management, and other related civil engineering aspects. The consultant firm selected shall have the ability to complete the work in a timely manner. V. Organization of the Proposal Proposals should include responses to each of the following items. Include sample work products, as appropriate, to address the services expected from the consultant, as outlined in Section II, “Scope of Services.” Please construct your responses in the same order as listed below to facilitate review and comparison by the review committee. 1. Provide a general profile of the firm and identify the primary office serving the City of Mounds View. 2. Identify the professional staff assigned to work on this project. Indicate who is to be the lead representative and the role to be played by other team members. Include relevant experience vitae for each team member. If there is an intent to “partner” with another firm on any part of this project, provide specific detail on the firm, their role and function, team members, and responsibility assigned. 3. Summarize the firm’s support service capability; i.e., technology and research capabilities. Indicate whether the support service will be provided by the firm or outsourced. 4. Provide in detail an overview of the firm’s approach and work plan, including an outline of project tasks as they are to occur, expected information requirements, and City effort and resources required. 5. Provide a time schedule for all phases of the study from initiation to completion. Indicate how the firm intends to report progress being made on different phases of the project. 6. Provide a list of at least three (3) recent public sector references including agency name, address, and name of a specific contact person. 7. Provide a fee structure and task-by-task budget of professional effort and charges consistent with understanding of the project. VI. Terms and Conditions 1. The City reserves the right to reject any or all proposals or to award the contract to another consultant if the successful applicant does not execute a contract within seven (7) days after the award of the proposal. 2. The consultant must deliver ten (10) copies of its proposals to the City Hall no later than 4:30 p.m., October 25, 2004. The address and telephone number is: Mounds View City Hall 2401 Highway 10 Mounds View, Minnesota 55112 (763) 717-4000 3. The City reserves the right to request clarification of the information submitted and to request additional information of one or more applicants. 4. Any proposal may be withdrawn up until the date and time set above for the deadline for submitting proposals. Any proposals not withdrawn shall constitute an irrevocable offer, for a period of thirty (30) days, to provide to the City the services set forth in the attached specifications, or until one or more of the proposals has been approved by the City. 5. If, through any cause, the consultant shall fail to fulfill in a timely and proper manner the obligations agreed to, the City shall have the right to terminate its contract by specifying the date of termination in a written notice to the consultant at least fifteen (15) working days before the termination date. In this event, the consultant shall be entitled to just and equitable compensation for any satisfactory work completed. 6. Any agreement or contract resulting from the acceptance of a proposal shall be on forms either supplied by or approved by the City, and shall contain, as a minimum, applicable provisions of the Request for Proposal. The City reserves the right to reject any agreement that does not conform to the Request for Proposal and any City requirements for agreements and contracts. 7. The selected consultant shall not subcontract or assign any interest in the contract and shall not transfer any interest in the same without prior written consent of the City. 8. No reports, information, or data given to or prepared by the consultant under contract shall be made available to any individual or organization by the firm without the prior written approval of the City. 9. All data, documents and other information provided to the City by the consultant as a result of this Request for Proposal shall become the property of the City and be subject to its disposal. 10. All costs associated with the preparation of a proposal in response to the Request for Proposal shall be the responsibility of the consultant submitting the proposal. 11. The consultant will be expected to meet with City officials at City Hall as needed during the course of the project. 12. The City expects the consultant to respond to routine telephone questions which do not require considerable research on a complimentary basis. 13. Should the consultant merge or be purchased by another individual or firm, contract continuation would be at the City’s option. 14. As this is a request for proposal and not a bid, the City reserves the right to negotiate with any party and on any matter. VI. Interviews The City may select two or more consultants for oral presentations. Each firm will give a presentation summarizing their qualifications and their approach to the project. The presentation will be followed by a question- and-answer period. The individuals assigned to the project will be expected to make the oral presentation. VII. Evaluation of Proposals Proposals will be evaluated based on the following criteria: 1. Responsiveness of the proposal in clearly stating an understanding of the work to be performed for the City. 2. Competence of the team, including technical education and training, experience in hydrology issues and engineering work, availability of adequate personnel, and the firm’s support service capability. 3. Relevant experience in similar projects. 4. Demonstrated capacity to successfully design an approach and work plan to meet project requirements and then fulfill the requirements of the plan. 5. Fee schedule. 6. References. VIII. Schedule of Events The following schedule of events for selection of a consultant and completion of the project has been established: Requests for Proposals available September 28, 2004 Deadline for submission of proposals October 25, 2004 Interview of Final Candidates (if necessary) November 8-12, 2004 Council appoints Consultant November 22, 2004 Project Starting Date November 29, 2004 All questions regarding this Request For Proposal are to be directed to: Greg Lee Mounds View Public Works Director 2401 Hwy 10 Mounds View, MN 55112 Telephone No.: 763-717-4051 Email address: greg.lee@ci.mounds-view.mn.us Additional contact: Jim Ericson Mounds View Community Development Director 2401 Hwy 10 Mounds View, MN 55112 Telephone No.: 763-717-4021 Email address: jim.ericson@ci.mounds-view.mn.us Item No: 10I Meeting Date: 09/27/04 Type of Business:CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Resolution 6361, Approving the Mounds View Citizenship Award Policy Background: The City Council considered a draft of a citizenship recognition award at the work session meeting on September 20, 2004. Several changes were made to the document based on that discussion and the attached program is presented for consideration. Discussion: The City of Mounds View Citizenship Award recognizes ordinary citizens who have demonstrated outstanding dedication to improving their communities. Nominations are solicited from the public and are reviewed by the City Council. In the future, the Council may want to consider establishing an independent panel to review nominations, in order separate this process from the duties of the Council. The City of Mounds View Citizenship Award recognizes a Mounds View resident who represents the energetic, courageous, persistent and informed involvement of an ordinary citizen in the issues and challenges that affect the City of Mounds View. The award seeks to honor highly effective community leaders who have invested a significant amount of time improving their community Nominations are open to the public. GUIDELINES: Eligibility Nominees must be: • A Mounds View Resident, business or land owner • Finalists (including honorable mentions) from the previous year’s award program are not eligible for consideration again for two years • Recent elected officials, City employees, City contractors, or political candidates are not eligible. Selected Criteria In assessing the candidates for the City of Mounds view Citizenship Award, the award selection committee (City Council) will look for an individual who has given unselfishly of his or her to flight for a just cause that he or she believes will result in a better community. The award selection committee (City Council) will identify one exceptional individual who meets the following criteria: 1. Courage: Exemplifies courage and determination to follow one’s own values. 2. Initiative: Demonstrates drive and initiative in his/her approach and overcoming challenges along the way. 3. Time Commitment: Volunteers a significant amount of time and energy to further a cause or issue; more than just financial contributions. 4. Effectiveness: Generates positive results for the community. 5. Unselfishness: Does not expect anything in return for his/her actions, i.e. financial compensation, fame, or political notoriety. How to Nominate Nominations must be in writing and may be supported by letters and other documentation. All materials must be received by the close of the nomination period, and become the property of the City of Mounds View. The deadline for nominations for 2004 is Friday, October 15, 2004. Complete the nomination form/Gather letters and documents to support the nomination. Send all nomination materials to: The City of Mounds View Citizenship Award 2401 County Highway 10 Mounds View, MN 55112 Ph: (763) 717-4000; Fax: (763) 784-3462 Other Considerations for Council Budget – the City would have enough in the City Council Employee Recognition budget this year to fund an engraved plaque for the recipient of the Citizenship Award (est. $50 to $75). This plaque could be presented at a Council meeting. This plaque could be presented at a Council meeting on November 8th, upon review and selection of a candidate at the October 18th Work Session. Recognition of Other Retiring Commission and Board members will continue to be done with a signed and framed resolution presented at Council meetings. Recommendation: It is recommended that the City Council approved the attached Resolution 6361, approving the Mounds View Citizenship Award policy MOUNDS VIEW CITIZENSHIP AWARD 2004 NOMINATION FORM Name of Nominee: Title (optional): Address: City, Zip Code: Phone: Fax: Email: Nominated By: Organization (if any): City, Zip Code: Phone: Fax: Email: (Attach additional pages as necessary). 1.) How long have you known the nominee and in what capacity? 2.) Describe briefly specific contributions the nominee has made to the community as it relates to the Mounds View Citizenship Award criteria: 3.) What special circumstances make the nominees’ achievements outstanding? 4.) Share any additional information about the nominee you would like considered: Application Process You are encouraged to submit one or more of the following documents to support this nomination:  Background information.  Letters of support from different community agencies and individuals.  Any other material that demonstrates the nominee’s contribution to the community as it relates to the award criteria. Nominations must be in writing and may be supported by letters and other documentation. All materials must be received by the close of the nomination period, and become the property of the City of Mounds View. Selection Criteria In assessing the candidates for the Mounds View Citizenship Award, the award selection committee will look for an individual who has given unselfishly of his or her time to fight for a just cause that he or she believes will result in a better community. The award selection committee (the Mounds View City Council) will identify an exceptional individual who meets the criteria below. (In scoring, 5 points are possible for each criterion) 1.) Courage  Exemplifies courage and determination to follow one’s own values. 2.) Initiative  Demonstrates drive and initiative in his/her approach and overcoming challenges along the way. 3.) Time Commitment  Volunteers a significant amount of time and energy to further a cause or issue; more than just financial contributions. 4.) Effectiveness  Generates positive results for the community. 5.) Unselfishness  Does not expect anything in return for his/her actions, i.e. financial compensation, fame, or political notoriety. To nominate an individual All nominations must be postmarked by Friday, October 15, 2004.  Complete the nomination form.  Gather letters and documents to support the nomination.  Send all nomination materials to: • The City of Mounds View Citizenship Award 2401 County Highway 10 Mounds View, MN 55112 Ph: (763) 717-4000 Fax: (763) 784 – 3462 If you have any questions about the nomination process, please call our offices at: 763- 717-4000. RESOLUTION 6361 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE MOUNDS VIEW CITIZENSHIP AWARD POLICY WHEREAS, the Mounds View Citizenship Award recognizes ordinary citizens who have demonstrated outstanding dedication to improving their communities; and WHEREAS, the Mounds View Citizenship Award recognizes a Mounds View Resident who represents the energetic, courageous, persistent and informed involvement of an ordinary citizen in the issues and challenges that affect the City. WHEREAS, nominations are solicited from the public and are reviewed by the City Council; and WHEREAS, the City Council will select from the nominations and identify one exceptional individual who meets the criteria outlined in the policy; and NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve the Mounds View Citizenship Award Policy effective September 27, 2004. Adopted this 27th day of September, 2004. ___________________________________ Jerry Linke, Mayor ATTEST: ___________________________________ Kurt Ulrich, City Administrator (seal) Item No: 10J Meeting Date: Sept. 27, 2004 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Aaron Backman, Economic Development Coordinator Item Title/Subject: Resolution No. 6365 Ordering the Preparation of an Alternative Urban Areawide Review (AUAR) for the Proposed Bridges Business Development Project Date of Report: September 27, 2004 Introduction: The Mounds View Economic Development Authority (the “Authority”) and the City Council have directed staff to explore all potential options relating to the operation of the Bridges of Mounds View Golf Course (the “Bridges”), including the possible redevelopment of the course. Discussion: On September 13, 2004 the Mounds View EDA authorized the selection of RLK-Kuusisto, Ltd. of Minnetonka, MN to undertake an Alternative Urban Areawide Review (AUAR) process for the Bridges Golf Course. This assessment process enables the City to effectively determine and assess the transportation, public services, environmental and other parameters of potential development of The Bridges site. RLK held a coordinating meeting with City Staff on September 22, 2004 and has begun gathering information for the AUAR. The Minnesota Environmental Quality Board (EQB) requires that the City Council adopt a resolution ordering the preparation of the AUAR. Recommendation: Staff recommends that the Mounds View City Council adopt Resolution 6365 ordering the preparation of the AUAR for the Bridges Business Development Project. Respectfully submitted, ________________________ Aaron A. Backman Economic Development Coordinator \\Trout\CommDev\Economic Development\COUNCIL\Staff Reports\Item 10J Reso 6365 Ordering Prep. of Bridges AUAR.doc RESOLUTION NO. 6365 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF THE CITY OF MOUNDS VIEW ORDERING THE PREPARATION OF AN ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR) FOR THE PROPOSED BRIDGES BUSINESS DEVELOPMENT PROJECT WHEREAS, the Mounds View City Council has directed staff to explore all potential options relating to the Bridges of Mounds View Golf Course (the “Bridges”), including the redevelopment of the course; and WHEREAS, the City has become aware through CRESA Partners of Minneapolis of significant interest in The Bridges for a potential corporate office campus redevelopment; and WHEREAS, the AUAR is an informational document that will assist the City of Mounds View in guiding business development of the Bridges site; and WHEREAS, on September 13, 2004 the Mounds View Economic Development Authority (EDA) directed the preparation of an AUAR for The Bridges Golf Course; and WHEREAS, on September 13, 2004 the Mounds View EDA selected RLK-Kuusisto, Ltd. of Minnetonka, MN to undertake the AUAR for the Bridges site; and WHEREAS, the Minnesota Environmental Quality Board (EQB) requires that the City Council adopt a resolution pertaining to the preparation of the AUAR. NOW, THEREFORE, BE IT RESOLVED by the Mounds View City Council of the City of Mounds View orders the preparation of an Alternative Urban Areawide Review (AUAR) for the proposed Bridges Business Development Project. Adopted this 27th day of September 2004. ____________________________________ Jerry Linke, Mayor ATTEST: ____________________________________ Kurt Ulrich, City Administrator (seal) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 September 13, 2004 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Linke, Marty, Stigney, and Gunn 16 17 Absent: Quick 18 19 4. APPROVAL OF AGENDA 20 21 Monday, September 13, 2004 City Council Agenda. 22 23 Council Member Marty requested to move Items R and S to be heard after H. 24 25 MOTION/SECOND: Marty/Stigney. To Approve the Monday, September 13, 2004 Agenda as 26 amended. 27 28 Ayes – 4 Nays – 0 Motion carried. 29 30 5. PUBLIC INPUT 31 32 None. 33 34 6. CITY BUDGET QUESTIONS AND COMMENTS 35 36 None. 37 38 7. SPECIAL ORDER OF BUSINESS 39 40 None. 41 42 8. JUST AND CORRECT CLAIMS. 43 44 Mounds View City Council September 13, 2004 Regular Meeting Page 2 Council Member Marty stated he had spoke with Charlie Hansen this afternoon, and had all but one 1 question answered, and he would get in touch with Mary Berg about that. 2 3 Council Member Stigney asked what the item on page 19, third one up from the bottom, was for 4 $162.45. 5 6 City Clerk/Administrator Ulrich stated it was for the Dunn and Bradstreet report on the Canyon Grill 7 which he had had to charge on his credit card. 8 9 MOTION/SECOND. Marty/Stigney. To approve the Just and Correct Claims as presented. 10 11 Ayes-4 Nays -0 Motion carried 12 13 9. CONSENT AGENDA 14 15 Council Member Marty requested to pull Item D. 16 17 Council Member Stigney requested to pull Item F for information purposes. 18 19 A. Licenses for Approval 20 B. Set a Public Hearing for 7:05 PM, Monday October 11, 2004 to receive public input and pass 21 upon a Special Assessment Levy for Delinquent Public Utility Accounts. 22 C. Set a Public Hearing for 7:10 PM, Monday October 11, 2004 to receive public input and pass 23 upon a Special Assessment Levy for Diseased Tree Removals. 24 D. Resolution 6345 Renewal of Sham-o-Jets Kennel License. 25 E. Resolution 6348 Authorization for the Police Department to Participate on the Ramsey 26 County Sheriff’s Emergency Response Team. 27 F. Resolution 6353 Authorizing Severance Payment for Timothy Brennan 28 29 MOTION/SECOND. Marty/Stigney. To approve Items A, B, C, and E on the Consent Agenda. 30 31 Ayes-4 Nays-0 Motion carried. 32 33 D. Resolution 6345 Renewal of Sham-o-Jets Kennel License. 34 35 Council Member Marty asked if there would be a late charge for this. He also asked if they had 36 kenneled any animals from June 30th to the present time, and, if so, whether they are in violation 37 of operating without a license or permit. 38 39 Director Ericson stated that there were no consequences or charges communicated to Sham-o- 40 Jets. 41 42 Council Member Marty asked whether there was any problem with it, and Director Ericson stated 43 that he was fine with it. 44 45 Mounds View City Council September 13, 2004 Regular Meeting Page 3 MOTION/SECOND. Marty/Stigney. To approve Resolution 6345 as presented. 1 2 Ayes-4 Nays-0 Motion carried. 3 4 F. Resolution 6353 Authorizing Severance Payment for Timothy Brennan. 5 6 Council Member Stigney stated for the residents’ information, the Resolution provides for a cash 7 payout for Mr. Brennan’s vacation time of $10,148.13 and his sick time of $16,257.60. He stated 8 the Resolution allows for a cash payout or that it be deposited into a retirement health savings 9 plan. He questioned whether that was actually in effect. 10 11 Council Member Marty stated that was later in the agenda. 12 13 City Clerk/Administrator Ulrich stated the retirement health savings plan is an option if it’s approved, 14 and if it’s not, that would no longer be an option. 15 16 Mayor Linke stated that the total in the staff report differs from what is in the Resolution. 17 18 Finance Director Hansen stated that there is a typographical error, and the sick time is 19 $16,257.60. 20 21 Mayor Linke stated that the Resolution should read payment of $10,148.13 of accrued vacation 22 time and $16,257.60 of accrued sick time. 23 24 MOTION/SECOND. Stigney/Marty. To approve Resolution 6353 as amended. 25 26 Ayes-4 Nays-0 Motion carried. 27 28 10. COUNCIL BUSINESS 29 30 Mayor Linke stated that the first several items are amending Chapters of the City Charter, and it 31 is required that there be a unanimous vote for these to go forward. he stated the public hearings 32 would be held this evening, but the vote will be postponed on these items until there is a full 33 Council present. 34 35 A. 7:05pm. Public Hearing for Second Reading and Adoption of Ordinance 743 Amending 36 Chapter 5 of the City Charter. (Roll Call Vote) 37 38 Mayor Linke opened the public hearing. 39 40 Council Member Marty asked if there is not a unanimous vote, whether this would still be able to 41 be placed on the ballot. 42 43 Mayor Linke stated he did not believe there was enough time to put this on the ballot. 44 45 Mounds View City Council September 13, 2004 Regular Meeting Page 4 Council Member Stigney stated it would go back to the Charter Commission. 1 2 Jonathan Thomas, Chair of the Charter Commission, stated that it would not go to a ballot, and it 3 would go back to them with a request for some modification or with some request to rework a 4 section, and then they would re-present it for a unanimous ballot. 5 6 Mayor Linke stated he did not foresee a problem with it since it passed unanimously on the first 7 vote. 8 9 City Clerk/Administrator Ulrich added that this is a total rewrite of Chapter 5, and that the City 10 Attorney had reviewed it in terms of form and consistency with state statute, and it met with his 11 approval. 12 13 Mayor Linke closed the public hearing. 14 15 B. 7:10 pm: Public Hearing for Second Reading and Adoption of Ordinance 742, Amending 16 Section 2.06 of the City Charter regarding Mayor’s Powers and Duties. (Roll Call Vote) 17 18 Mayor Linke opened the public hearing. 19 20 Mayor Linke stated that this basically added one sentence. 21 22 Council Member Marty stated he thought it was excellent. 23 24 Mayor Linke stated he had no problem with it. 25 26 Mayor Linke closed the public hearing. 27 28 C. 7:15 pm: Public Hearing for Second Reading and Adoption of Ordinance 748, Amending 29 Section 4.05 of the City Charter regarding Vacancy of Municipal Elected Office. (Roll Call 30 Vote) 31 32 Mayor Linke opened the public hearing. 33 34 Mayor Linke stated the word “highest” was added, and the sentence, “Candidates filling a 35 vacancy shall take office before the next regularly scheduled Council meeting following election 36 certification.” He stated there is one Council member running for Mayor in this election, and he 37 asked Mr. Thomas whether this would take effect if he is elected. 38 39 Mr. Thomas stated that this change would be nothing in that case because there isn’t an open seat 40 until he is elected, and because that seat is not open now, that would force a special election. He 41 stated there are questions about when and why we would have to have a special election, which 42 aren’t being addressed here. 43 44 Mayor Linke closed the public hearing. 45 Mounds View City Council September 13, 2004 Regular Meeting Page 5 1 D. 7:20 pm: Public Hearing and Adoption of Ordinance 749, Amending Section 9.01, of the 2 City Charter regarding Acquisition of Property. (Roll Call Vote) 3 4 Mayor Linke opened the public hearing. 5 6 Mayor Linke stated that the only thing that was being changed was the words “as amended” were 7 added to the last sentence in order to keep current with state statutes. 8 9 Mayor Linke closed the public hearing. 10 11 E. 7:25 pm: Public Hearing for a Conditional Use Permit for a Residential Kennel at 8009 12 Red Oak Drive 13 14 Mayor Linke opened the public hearing. 15 16 Planning Associate Prososki stated that this was a request for a conditional use permit to allow 17 three to four dogs six months of age or older, and that the conditional use permit required that a 18 petition be signed by at least 50 percent of the neighbors located within 500 feet, which the 19 applicant has complied with. She stated the property is fully fenced, and that there is one kennel 20 that currently exists, and the applicant is proposing to add two more. She stated she had checked 21 with the Mounds View Police Department, and there have been no complaints received since the 22 applicant has lived at this property. She stating the Planning Commission recommends approval 23 of the Conditional Use Permit. 24 25 Mayor Linke closed the public hearing. 26 27 MOTION by Gunn to approve the Conditional Use Permit for a Residential Kennel at 8009 Red 28 Oak Drive. 29 30 Council Member Marty stated he didn’t see the permit in their packets. 31 32 City Clerk/AdministratorUlrich stated that they could table this matter until copies could be made. 33 34 Planning Associate Prososki provided the copies to the Council. 35 36 MOTION/SECOND. Gunn/Stigney. To waive the reading and approve the Conditional Use 37 Permit for a Residential Kennel at 8009 Red Oak Drive. 38 39 Ayes-4 Nays-0 Motion carried. 40 41 F. 7:30 pm: Public Hearing, Second Reading and Adoption of Ordinance 752, an Ordinance 42 Amending the Zoning Code Relating to Driveway Setbacks (Roll Call Vote) 43 44 45 Mounds View City Council September 13, 2004 Regular Meeting Page 6 Mayor Linke opened the public hearing. 1 2 Director Ericson stated that this is the second reading of Ordinance 752. He stated that the City 3 Council had directed Staff and the Planning Commission to review the Zoning Code relating to 4 driveway setbacks, and that currently there is a one-foot allowance. He stated that there have 5 been some issues with that. He stated the Planning Commission has looked at the Code and is 6 recommending some language that would bring the setback of driveways back to five feet in 7 residential districts, and if a variance is needed or a shorter setback, the applicant would need to 8 go through the variance procedure through the Planning Commission. 9 10 Council Member Marty stated there had been a potential of a neighbor being coerced, so he 11 thought that this would clean it up. 12 13 Mayor Lin ke closed the public hearing. 14 15 MOTION/SECOND. Marty/Stigney. To waive the reading and adopt Ordinance 752, an 16 Ordinance Amending the Zoning Code Relating to Driveway Setbacks. 17 18 ROLL CALL. Linke/Marty/Stigney/Gunn. 19 20 Ayes-4 Nays-0 Motion carried. 21 22 G. Second Reading and Adoption of Ordinance 746, an Ordinance Implementing a Franchise 23 Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View 24 for the Year 2005. (Roll Call Vote) 25 26 Mayor Linke stated that this is the 4 percent franchise. 27 28 MOTION/SECOND. Marty/Gunn. To waive the reading and adopt Ordinance 746, an Ordinance 29 Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of 30 Mounds View for the Year 2005. 31 32 Council Member Stigney stated that this continues to be the 4 percent that has been effect last year and 33 previous years on electric and gas in the city. 34 35 Council Member Marty stated that there is a sunset clause that will automatically sunset on December 36 31, 2005. 37 38 ROLL CALL. Linke/Marty/Stigney/Gunn. 39 40 Ayes-4 Nays-0 Motion carried. 41 42 H. Second Reading and Adoption of Ordinance 747, an Ordinance Implementing a Franchise 43 Fee on Center Point Energy Natural Gas Operations within the City of Mounds View for the 44 Year 2005. (Roll Call Vote) 45 Mounds View City Council September 13, 2004 Regular Meeting Page 7 1 Mayor Linke stated this is the same 4 percent as the item before this. 2 3 Council Member Stigney stated that it’s just for gas. 4 5 MOTION/SECOND. Marty/Stigney. To waive the reading and adopt Ordinance 747, 6 an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas 7 Operations within the City of Mounds View. 8 9 ROLL CALL. Linke/Marty/Stigney/Gunn. 10 11 Ayes-4 Nays-0 Motion carried. 12 13 I. Resolution 6338 Authorizing Certification of the Proposed General Fund Budget and 14 Property Tax Levy for Fiscal Year 2005. 15 16 Mayor Linke stated that these are the preliminary numbers and on the high side, and the full 17 intent is to be working to cut these numbers down. 18 19 Finance Director Hansen stated that the budgeted as presented here is what was seen at the Work 20 Session a week ago. He stated one change he had made from last week is since there are no levy 21 limits this year, he proposed putting a little bit less of the tax levy in the special levies and a little 22 bit more in the base levy, and the total is the same. He stated the residents would see the same 23 tax bill either way. He stated that depending on what the State does with levy limits next year, 24 this might provide the next Council with a little bit of flexibility in the 2006 budget if levy limits 25 are reimposed, or it might not make any difference if the legislature takes a different track. 26 27 Council Member Stigney asked if he had any figures in dollar amounts that this proposed budget 28 would increase the tax base on the median home. 29 30 Finance Director Hansen stated that from his memory, the tax median value home was $1,740, 31 and that would include the total tax bill, and with this levy, plus with the estimates from the 32 school district and the county and so forth, and his educated guess is that it would go to 33 something between $2200 and $2300 in 2005. 34 35 Mayor Linke asked what percentage of that $500 would be coming from the City of Mounds 36 View. 37 38 Finance Director Hansen stated it was possibly $200 or $300 of it. 39 40 City Clerk/Administrator Ulrich stated that according to a chart that Finance Director Hansen had 41 prepared, for a total tax burden of $2,139, the City’s portion of that would be $658.68, so roughly a 42 third. 43 44 Council Member Stigney asked what that was the previous year, and City Clerk/Administrator Ulrich 45 Mounds View City Council September 13, 2004 Regular Meeting Page 8 stated that it was $516.61. 1 2 Mayor Linke stated that was about $140, and Council Member Stigney stated it was a 27 ½ 3 percent increase. 4 5 Mayor Linke stated part of that $140 is the loss of local government aid, and part of it is the new 6 tax levy for debt service on the street bond. He asked Finance Director Hanson if he knew how 7 much of that would be for the street bond. 8 Finance Director Hansen stated he had not calculated that per individual house. 9 10 Mayor Linke stated he thought it would be 50 percent. 11 12 Finance Director Hansen stated it would probably be 25 percent of that increase for the street 13 bond. 14 15 Council Member Stigney asked if Staff is looking for ways to reduce this amount. He also 16 questioned spending $10,000 for a laptop computer. 17 18 City Clerk/Administrator Ulrich stated that in previous Work Sessions they had talked about different 19 ideas, but they don’t have a specific target that they are shooting for, but they are trying to come up 20 with reductions as they look through the budget and are looking for ways to cut. 21 22 Mayor Linke stated that if they start looking at Staff, then they are looking at service cuts. 23 24 Council Member Stigney stated he took exception with that, and it isn’t service cuts or nothing. 25 He suggested reducing each department’s budget by 1 percent. 26 27 Finance Director Hansen stated that Staff will be looking at the budget this fall to try to find 28 places to save money. He stated he was not optimistic about making a tremendous difference 29 in the tax levy without doing something with service levels. 30 31 Council Member Stigney stated he simply wanted to know that Staff was looking, and Finance 32 Director Hansen stated that they are, but they don’t have a specific target. 33 34 Council Member Stigney suggested that Staff look at each department to see if they could 35 perhaps cut 1 to 2 percent from each department. 36 37 Mayor Linke suggested that Council Member Stigney find 1 percent from each department and 38 bring that forward as a suggestion. 39 40 Council Member Stigney stated that that was what the City Administrator’s job was per the 41 Charter. He stated if it couldn’t happen, then that’s fine, but he would be asking why this or 42 that was needed. He stated 27 ½ % was a horrendous increase, and he wants Staff to do 43 everything they can to lower it. 44 45 Mounds View City Council September 13, 2004 Regular Meeting Page 9 Council Member Gunn stated the purchase of the laptop computer was for the purpose of special 1 code enforcement software with a front end cost of $10,000, and an annual cost of $1,000. 2 3 Finance Director Hansen stated that that was one of the alternates that was brought up last week, 4 and that the Council did not direct them to go ahead with any of those alternates, so that is not 5 in the budget. 6 7 MOTION/SECOND. Marty/Gunn. To approve Resolution 6338 Authorizing Certification of 8 the Proposed General Fund Budget and Property Tax Levy for Fiscal Year 2005. 9 10 Council Member Stigney stated that with the constraints he has asked of Staff, he would go along 11 with this preliminarily. 12 13 Ayes-4 Nays-0 Motion carried. 14 15 J. Resolution 6339 Establishing Public Hearing Dates for the Proposed General Fund 16 Budget and Property Tax Levy for Fiscal Year 2005. 17 18 Mayor Linke stated that the dates are Monday, December 6th, and Monday, December 13th. 19 20 MOTION/SECOND. Marty/Stigney. To waive the reading and approve Resolution 6339 Establishing 21 Public Hearing Dates for the Proposed General Fund Budget and Property Tax Levy for Fiscal Year 22 2005. 23 24 Ayes-4 Nays-0 Motion carried. 25 26 K. Resolution 6340 Approving the Elimination of a Parcel from Tax Increment Financing 27 District No. 1 within the Mounds View Economic Development Project, in the City of 28 Mounds View. 29 30 Mayor Linke stated that Council Member Stigney has championed this item, and it has finally 31 come to fruition, and the Council is starting to do some decertification of parcels. 32 33 Council Member Marty stated that he has also been championing this item. 34 35 MOTION/SECOND. Marty/Stigney. To waive the reading and approve Resolution 6340 36 Approving the Elimination of a Parcel from Tax Increment Financing District No. 1 within the 37 Mounds View Economic Development Project, in the City of Mounds View. 38 39 Ayes-4 Nays-0 Motion carried. 40 41 L. Resolution 6341 Approving the Elimination of Parcels from Tax Increment 42 Financing District No. 2 within the Mounds View Economic Development 43 Project, in the City of Mounds View. 44 45 Mounds View City Council September 13, 2004 Regular Meeting Page 10 Mayor Linke stated that there is a list of two pages of parcels for this item. 1 2 MOTION/SECOND. Stigney/Marty. To waive the reading and approve Resolution 6341 3 Approving the Elimination of Parcels from Tax Increment Financing District No. 2 within the 4 Mounds View Economic Development Project, in the City of Mounds View. 5 6 Ayes-4 Nays-0 Motion carried. 7 8 M. Resolution 6342 Approving the Appointment of Tom Kinney to Deputy Police Chief. 9 10 Chief Sommer stated the Police Civil Service Commission process had been invoked for this 11 position, which resulted in the Civil Service certifying the top three candidates. He stated the 12 top candidate is Tom Kinney, and Staff recommends that he be appointed to the position of 13 Deputy Police Chief. 14 15 MOTION/SECOND. Gunn/Marty. To approve Resolution 6342 Approving the Appointment 16 of Tom Kinney to Deputy Police Chief. 17 18 Council Member Stigney asked if there was a previous resolution authorizing the City to fill this 19 position, and Mayor Linke stated that there was. 20 21 Council Member Stigney stated he thought this position should be left and an additional sergeant 22 should be gotten. 23 24 Ayes-3 Nays-1(Stigney) Motion carried. 25 26 N. Resolution 6346 Jodi Salmonson Step Increase. 27 28 Mayor Linke read the Resolution aloud. 29 30 MOTION/SECOND. Marty/Stigney. To approve Resolution 6346 Jodi Salmonson Step 31 Increase. 32 33 Council Member Marty stated it is nice having a friendly voice answer the phone at City Hall, 34 and that she is always very pleasant and helpful. 35 36 Ayes-4 Nays-0 Motion carried. 37 38 O. Resolution 6347, a Resolution Approving a Step Increase for Kurt Ulrich, City 39 Administrator. 40 41 Mayor Linke read the Resolution aloud. 42 43 MOTION/SECOND. Linke/Marty. To approve Resolution 6347, A Resolution Approving a 44 Step Increase for Kurt Ulrich, City Administrator. 45 Mounds View City Council September 13, 2004 Regular Meeting Page 11 1 Council Member Marty stated they all appreciated what Mr. Ulrich has done for the City. 2 3 Ayes-4 Nays-0 Motion carried. 4 5 P. Resolution 6343 Authorization to hire a replacement Police Officer for the vacancy created 6 by the former Deputy Police Chief Resignation. 7 8 MOTION/SECOND. Marty/Gunn. To waive the reading and approve Resolution 6343 9 Authorization to hire a replacement Police Officer for the vacancy created by the former 10 Deputy Police Chief Resignation. 11 12 Council Member Stigney asked to have the Resolution read aloud, and Mayor Linke read 13 the Resolution aloud. 14 15 Council Member Stigney asked whether they were planning to promote someone to sergeant 16 and then hiring someone else in. 17 18 Chief Sommer stated this is just to hire an entry-level police officer to fill the vacancy that is 19 open in order to bring the staff level up to what it was before the deputy chief left. He stated the 20 sergeant issue will be presented at a future Council meeting. 21 22 Council Member Stigney asked what the police officer level would be, and Officer Sommer 23 stated there would then be 19 sworn officers. 24 25 Ayes-4 Nays-0 Motion carried. 26 27 Q. Resolution 6344 Authorizing Insurance Policies for the Year July 2004 through June 28 2005. 29 30 Finance Director Hansen stated the first version of the resolution renews the policies as they 31 existed last year. It continues the same coverage with all the policies with the League of 32 Minnesota Cities, with a $10,000 deductible on property liability and a $5,000 deductible on 33 Workers Comp. He stated the alternative presented would add coverage for medical premise, 34 which would provide coverage for injuries occurring on certain city properties where there may 35 be no fault of the City, but persons injured would be able to receive $1,000 worth of protection 36 for ambulance, hospital, or doctors visits. He stated that would be limited to $1,000 per person 37 or $10,000 per occurrence. He stated the first year’s premium would be $904. 38 39 Council Member Marty asked if a child got injured while in an ice rink if the policy would cover 40 that. 41 42 Finance Director Hansen stated there would be an exclusion for anyone participating 43 in a recreational program. 44 45 Mounds View City Council September 13, 2004 Regular Meeting Page 12 Mayor Linke cited three cases were the city had been sued for injuries, and he stated that he 1 would be against adding this coverage because he didn’t think it was worth it. 2 3 Council Member Stigney stated he agreed with the Mayor and felt it may cause their insurance 4 costs to escalate because of claims. 5 6 Finance Director Hansen stated that the City is already covered if they are liable for the injury. 7 8 MOTION/SECOND. Marty/Stigney. To approve the first version of Resolution 6344 9 Authorizing Insurance Policies for the Year July 2004 through June 2005. 10 11 Ayes-4 Nays-0 Motion carried. 12 13 R. Resolution 6350 Approving Change Order No. 1 for the Hidden Hollow Street and 14 Utility Installation Project – Removal of the Mounds View Manufactured Home 15 Community Second Access Project. 16 17 Mayor Linke stated it was his understanding they are removing this because of prevailing wage 18 considerations. 19 20 Public Works Director Lee stated that that was correct, and that verbiage needed to be added to 21 the documents in order for the City to be eligible for the Community Development Block Grant, 22 and since that wasn’t included in there, Change Order No. 1 would separate the two projects, and = 23 they would need to get a bid for the Mounds View Manufactured Home Park second access, 24 which is Item 10S. 25 26 MOTION/SECOND. Marty/Stigney. To approve Resolution 6350 Approving a Change Order 27 No. 1 for the Hidden Hollow Street and Utility Installation Project – Removal of the 28 Mounds View Manufactured Home Community Second Access Project. 29 30 Council Member Stigney asked if this was with Red Stone Construction, and Public Works 31 Director Lee stated that it is. 32 33 Ayes-4 Nays-0 Motion carried. 34 35 S. Resolution 6351 Awarding a Construction Contract for the Mounds View Manufactured 36 Home Community Second Access Project. 37 38 Public Works Director Lee stated that four quotes had been received, and the low bid was from 39 Hard Drives in the amount of $47,075.25. He stated that this is about $5,300 higher than what 40 the original quote was, but that was as a result of prevailing wages. 41 42 MOTION/SECOND. Marty/Gunn. To approve Resolution 6351 Awarding a Construction 43 Contract for the Mounds View Manufactured Home Community Second Access Project to 44 Hard Drives for $47,075.25. 45 Mounds View City Council September 13, 2004 Regular Meeting Page 13 1 Ayes-4 Nays-0 Motion carried. 2 3 T. Resolution 6352 Adding Section 3.45 to the Mounds View Personnel Policy Regarding 4 Retirement Health Savings Plans. 5 6 City Clerk/Administrator Ulrich stated that the resolution adds Section 3.45 to the Mounds View 7 Personnel Policy regarding retirement health savings plans. He stated that this would include only A, 8 B, C, and D. He stated this is for employees and their dependents after the employee retires, and it is 9 not to be used while the employee is in service. He stated the plan document specifies what is 10 allowed in terms of contributions, and that this will be in the City’s Personnel Manual and also 11 included in the labor contracts where it has to be included in those. He passed out some 12 information on the health savings account which is administered by Health Partners. He stated 13 it’s Staff’s recommendation to approve this based on the condition established by the 14 Resolution. 15 16 Mayor Linke stated that the RHS is for retiring and the RHA is for current employees. 17 18 City Clerk/Administrator Ulrich stated that that was correct. He stated that the advantage for the 19 employees is it’s tax deductible and it carries over from year to year, so the employee or the City may 20 initially make the same health care payments contribution to the employee, but because of the 21 high deductibles, the theory is that the tremendous increases that have been seen will be less 22 in years to come for both the employee and the employer. 23 24 Council Member Stigney stated he felt it would be the wrong thing to do at this time because 25 the RHA lock them into something that they’re going to do for people when they retire maybe 26 many years from now, and by doing this program, it may be detrimental or have a negative 27 effect on the health savings accounts. He stated they should take a closer look at RHA’s that 28 have been around for quite some time. He stated the League of Minnesota Cities is currently 29 looking at some programs coming out for health savings accounts. He stated he was afraid to 30 lock into this without weighing the benefits of other available programs. 31 32 Mayor Linke stated that this was brought forth by the employee group. 33 34 Council Member Stigney stated that they had not made an analysis. 35 36 Council Member Marty stated he was in agreement with Council Member Stigney, and that they 37 could always vote on this five or six months from now after making an analysis. 38 39 Council Member Stigney stated that the health savings accounts have an overall benefit of 40 trying to reduce health care costs for the employees that work here, not just to reduce costs once 41 they retire until they get to Medicare age. He stated this is an ongoing program, and the whole 42 intent of this new HSA is to get employees to look at options. 43 44 Council Member Gunn stated her agreement with Council Members Stigney and Marty, and she 45 Mounds View City Council September 13, 2004 Regular Meeting Page 14 stated that she had a lot of questions and would like to look into this further. 1 2 Council Member Stigney suggested a spreadsheet showing different options should be provided 3 to them. 4 5 City Clerk/Administrator Ulrich stated his concern over the time requirements for being able to transfer 6 this money for the persons who were now leaving the service of the City, although he stated he did 7 not know what those time requirements were. He suggested bringing this issue to the 8 October work session and having someone present who could speak to both the HSA’s and 9 the health retirement plans. 10 11 Council Member Stigney suggested also having someone from the League of Minnesota Cities 12 present. 13 14 MOTION/SECOND. Stigney/Marty. To postpone this item to the first meeting in October. 15 16 Ayes-4 Nays-0 Motion carried. 17 18 11. APPROVAL OF MINUTES 19 20 A. August 23, 2004 City Council Minutes. 21 22 Council Member Marty made the following amendments: 23 Page 2, line 39, change the word “found” to “bounce”. 24 Page 6, line 33, change the word “its” to “his”. 25 Page 14, line 29, change the word “speed” to “speech”. 26 27 Council Member Gunn made the following amendment: 28 Page 5, line 32, change the phrase to “moving in next door”. 29 30 MOTION/SECOND. Marty/Stigney. To approve the August 23, 2004 City Council Minutes as 31 amended. 32 33 Ayes-4 Nays-0 Motion carried. 34 35 B. September 7, 2004 Executive Session Minutes 36 37 MOTION/SECOND. Marty/Gunn. To approve the September 7, 2004 Executive Session 38 Minutes as presented. 39 40 Ayes-4 Nays-0 Motion carried. 41 42 12. REPORTS 43 44 A. Reports of Mayor and Council 45 Mounds View City Council September 13, 2004 Regular Meeting Page 15 1 Council Member Gunn stated that September 25th is the Irondale Music Night, and there will be 2 a band competition between 17 bands from Wisconsin, Iowa, and Minnesota at 7:00. 3 4 Mayor Linke stated there was an interesting article on ethics in local government in the 5 Minnesota Cities magazine. 6 7 B. Reports of Staff 8 9 City Clerk/Administrator Ulrich requested a volunteer to attend the School District meeting to be held 10 on Thursday, September 16 at 5:00 regarding closing and refurbishing one or more school buildings. 11 12 Council Member Gunn stated she would check her calendar. 13 14 Director Ericson reminded the citizens that the City’s Fall Cleanup Day is Saturday, September 15 18th, when items can be brought to the Public Works Garage. 16 17 C. Reports of City Attorney 18 19 None. 20 21 13. Next Council Work Session: Monday, September 20, 2004 (Special) 22 Next Council meeting: Monday, September 27, 2004. 23 24 14. ADJOURNMENT 25 26 Mayor Linke adjourned the meeting at 8:47 p.m. 27 28 Transcribed and recorded by: 29 30 31 Sheree Theobald 32 TimeSaver Off Site Secretarial, Inc. 33