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HomeMy WebLinkAboutAgenda Packets - 2004/10/25CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, October 25, 2004 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. CITY BUDGET QUESTIONS AND COMMENTS: Citizens may speak to issues regarding the City Budget. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 7. SPECIAL ORDER OF BUSINESS 8. JUST AND CORRECT CLAIMS 9. CONSENT AGENDA A. Licenses for Approval Approve the license applications as listed in the Staff Report. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ B. Reschedule a Public Hearing for Resolution 6375, an Off Sale Liquor License for Network Liquor Store, LLC located at 2345 County Road H2. Reschedule for November 8, 2004 at 7:05pm. Staff Recommends to Reschedule this Public hearing for a later date (November 8, 2004 at 7:05pm). Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ C. Set a Public Hearing for 7:10pm, Monday, November 8, 2004 to consider Resolution 6381 an Off Sale Liquor License for ABC Liquor located at 2840 Highway 10. Staff Recommends a Public Hearing for Monday, Nov 8, 2004 at 7:10pm Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ D. Resolution 6385 Approving advertisement in the 2005 DEX Twin Cities Golf Guide. Staff recommendation is to place an Ad in the DEX 2005 Twin Cities Golf Guide for $64 per month, or an annual cost of $768. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 10. COUNCIL BUSINESS A. 7:05 pm Public Hearing to Receive Public Input and Pass upon Resolution 6376 Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. Staff Recommends Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. A legal notice was published on October 6, 2004. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ B. 7:10 pm Public Hearing to Receive Public Input and Pass upon Resolution 6377 Adopting a Special Assessment Levy for Diseased Tree Removals. Staff Recommends Adopting a Special Assessment Levy for Diseased Tree Removals. A legal notice was published on October 6, 2004. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ C. Resolution 6382, Consider a Tobacco License for Network Liquor on 10, LLC located at 2345 County Road H2. Staff recommends approval of the Cigarette and Tobacco License. This is a transfer of ownership from John Haskell, Jr., to Chue Xiong. All paperwork and fees have been submitted to include a satisfactory fire inspection. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ D. Resolution 6378 Appointing MMKR to Provide Audit Services for the Year Ended December 31, 2004. MMKR’s services in the audits of 2001 through 2003 have been more than satisfactory. Staff recommends approval of Reso 6378 appointing them as auditors for the year ended December 31, 2004. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ E. Resolution 6379 Approving a Step Increase for John Hughes Staff recommends a step increase for John Hughes from Step 3 to Step 4. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ F. Review Recommendations to Charter Commission Regarding Chapter 5 Staff recommends that the City Council forward the proposed revisions to Sections 5.03 and 5.04 to the Charter Commission for consideration. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ G. Resolution 6352 Adding Section 3.45 to the Mounds View Personnel Policy Regarding Retirement Health Savings Plans. Staff recommends that the City Council approve Reso 6352 that adds Section 3.45 to the Mounds View Personnel Policy regarding retirement health savings plans. Such language will also be considered for labor contracts as they are negotiated in the future. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ H. Resolution 6386 Approving the 2004-2005 Labor Agreement with the Public Works Bargaining Unit Staff Recommends approval of the attached 2004-2004 Labor Agreement with the Publish Works Bargaining Unit. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ I. Resolution 6380 Approving the 800 Mghz order for the Police Department Staff Recommends the City Council to approve the Public Safety 800 MhZ radio equipment purchase order. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ J. Resolution 6383 Approving and Authorizing the Execution of a Letter Agreement with TKDA for the Groveland Park Building Replacement Project Staff recommends approval to authorize the execution of a letter agreement with TKDA for the Groveland Building Replacement Project. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ K. Resolution 6384 Approving the Banquet Center Management, Catering and Food Service Agreement with Canyon Catering beginning November 1, 2004 Staff recommends that the Mounds View City Council adopt Reso 6384 approving the Banquet Center Management, Catering and Food Service Agreement with Canyon Grille beginning November 1, 2004. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ L. Consider Mermaid Request for Reimbursement of Leasehold Improvements Staff recommends that the City Council adopt the attached Resolution approving the reimbursement to the Mermaid in the amount of $8,656, less a damage charge, for the leasehold improvements to the Twin City North Chamber of Commerce. Motion Made: ____________________ Motion Second: _____________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 11. APPROVAL OF MINUTES A. City Council Minutes October 11, 2004. 12. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Finance Department Quarterly Report 2. Golf Course Quarterly Report 3. Citizen Survey Information C. Reports of City Attorney 13. Next Council Work Session: Monday, November 1, 2004, at 7pm. Next Council Meeting: Monday, November 8, 2004, at 7pm. CITY OF MOUNDS VIEW Monday, October 25, 2004 630PM THERE WILL BE A CLOSED EXECUTIVE SESSION IN CONFERENCE ROOM C TO DISCUSS PENDING LITIGATION CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, October 25, 2004 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. CITY BUDGET QUESTIONS AND COMMENTS: Citizens may speak to issues regarding the City Budget. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 7. SPECIAL ORDER OF BUSINESS 8. JUST AND CORRECT CLAIMS 9. CONSENT AGENDA A. Licenses for Approval B. Reschedule a Public Hearing for Resolution 6375, an Off Sale Liquor License for Network Liquor Store, LLC located at 2345 County Road H2. Reschedule for November 8, 2004 at 7:05pm. C. Set a Public Hearing for 7:10pm, Monday, November 8, 2004 to consider Resolution 6381 an Off Sale Liquor License for ABC Liquor located at 2840 Highway 10. D. Resolution 6385 Approving advertisement in the 2005 DEX Twin Cities Golf Guide. 10. COUNCIL BUSINESS A. 7:05 pm Public Hearing to Receive Public Input and Pass upon Resolution 6376 Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. B. 7:10 pm Public Hearing to Receive Public Input and Pass upon Resolution 6377 Adopting a Special Assessment Levy for Diseased Tree Removals. C. Resolution 6382, Consider a Tobacco License for Network Liquor on 10, LLC located at 2345 County Road H2. D. Resolution 6378 Appointing MMKR to Provide Audit Services for the Year Ended December 31, 2004. E. Resolution 6379 Approving a Step Increase for John Hughes F. Review Recommendations to Charter Commission Regarding Chapter 5 City Council Meeting October 25, 2004 Page 2 G. Resolution 6352 Adding Section 3.45 to the Mounds View Personnel Policy Regarding Retirement Health Savings Plans. H. Resolution 6386 Approving the 2004-2005 Labor Agreement with the Public Works Bargaining Unit I. Resolution 6380 Approving the 800 Mghz order for the Police Department J. Resolution 6383 Approving and Authorizing the Execution of a Letter Agreement with TKDA for the Groveland Park Building Replacement Project K. Resolution 6384 Approving the Banquet Center Management, Catering and Food Service Agreement with Canyon Catering beginning November 1, 2004 L. Consider Mermaid Request for Reimbursement of Leasehold Improvements 11. APPROVAL OF MINUTES A. City Council Minutes October 11, 2004. 12. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Finance Department Quarterly Report 2. Golf Course Quarterly Report 3. Citizen Survey Information C. Reports of City Attorney 13. Next Council Work Session: Monday, November 1, 2004, at 7pm. Next Council Meeting: Monday, November 8, 2004, at 7pm. Item No: 09A Meeting Date: October 25, 2004 Type of Business: CA City Administrator Review: _________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Barb Benesch, Administrative Assistant Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2004. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2003. Those companies renewing their license were licensed, at a minimum, in the year 2003. The type of license they are applying for follows the company name. Walter Mechanical – HVAC - New Staff Recommendation: Approve license applications as requested. Respectfully submitted, Barbara Benesch Item No: 09B Meeting Date: August 22, 2005 Type of Business: CA City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Administrative Assistant Item Title/Subject: Resolution 6607 Approving a Restaurant License for Caribou Coffee located at 2585 Highway 10 Caribou Coffee is requesting a restaurant license to operate at 2585 County Road 10. A final inspection of the property was conducted on August 5, 2005, and the results were satisfactory. Caribou Coffee has submitted all required application and fees. Recommendation: Staff recommends that the City Council approve the Restaurant License for Caribou Coffee located at 2585 Highway 10. Respectfully submitted, Desaree M. Crane RESOLUTION 6607 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Approving a Restaurant License for Caribou Coffee Company WHEREAS, all City of Mounds View businesses wishing to operate certain types of businesses must apply to the City for business licenses; and WHEREAS, Caribou Coffee has applied for a Restaurant License; and WHEREAS, Caribou Coffee has submitted the proper paperwork and fees; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve a Restaurant License for Caribou Coffee located at 2585 Highway 10. NOW, THEREFORE, BE IT FURTHER RESOLVED that the licensing period shall be from August 23, 2005-June 30, 2006. Adopted this 22nd day of August, 2005 Rob Marty, Mayor ATTEST: Kurt Ulrich, City Administrator (seal) Item No. 10E Meeting Date: October 25, 2004 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6379 Approving a Step Increase for John Hughes of the Parks Division of the Public Works Department Background On May 5, 1999 John Hughes was hired as a Public Works Seasonal Employee. He worked as a seasonal employee in the Public Works Department until July 7, 2000 – a total of 1363 hours. On July 13, 2000, John Hughes was hired as a regular full-time employee as the Custodial Maintenance Employee for the Community Center in the Parks Division of the Public Works Department. On April 14, 2003, the City Council approved Resolution No. 5986 approving a Step Increase for John Hughes of the Parks Division of the Public Works Department from Step 2 to Step 3. Discussion Mr. Hughes is a member of the Public Works Collective Bargaining Unit. As such, Mr. Hughes is subject to the job classification system, as established in the Labor Agreement with the City of Mounds View. Mr. Hughes is currently employed at the Step 3 pay scale, which is $15.21 per hour. It should be noted that this rate is based on the agreed amount for 2003 (2002 rates plus 3%). The Public Works Collective Bargaining Unit is currently working with the City to update the Labor Agreement for 2004 and 2005. As currently proposed in the Labor Agreement, this position will be classified as a full-time Community Center Custodial / Public Works Maintenance position from the first payroll period in 2004 through the last payroll period in 2005. If approved, labor rates in the agreement would apply to this position. Mr. Hughes has been performing custodial duties at the Community Center approximately 50% of the time. The remaining 50% has been spent performing duties of a Public Works Maintenance Worker (which include building maintenance at both the Community Center and City Hall). The Parks Supervisor has met with Mr. Hughes and conducted a formal performance review. Mr. Hughes meets or exceeds all of the job performance requirements for his position. The Public Works Director and Parks Supervisor recommend that Mr. Hughes be approved for the step increase from Step 3 to Step 4 as the Custodial Maintenance Employee for the Community Center in the Parks Division of the Public Works Department. Recommendation: Staff recommends that the Council authorize the step increase for John Hughes from Step 3 to Step 4 as the Custodial Maintenance Employee for the Community Center in the Parks Division of the Public Works Department. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6379 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP INCREASE FOR JOHN HUGHES WHEREAS, John Hughes is a regular full-time employee who began working full-time for the City of Mounds View on July 13, 2000; and, WHEREAS, Mr. Hughes is a member of the Public Works Collective Bargaining Unit, and as such, is subject to the job classification system as established in the Labor Agreement with the City of Mounds View; and, WHEREAS, on April 14, 2003, the City Council approved Resolution No. 5986 approving a Step Increase for John Hughes of the Parks Division of the Public Works Department from Step 2 to Step 3; and, WHEREAS, Mr. Hughes is currently assigned to a Step 3 pay scale, which is currently established at $15.21 per hour; and, WHEREAS, Mr. Hughes qualifies for Step 4 pay scale, which is currently established at $15.98 per hour; and, WHEREAS, Mr. Hughes’ work performance has been rated satisfactory or higher by his supervisor; and, WHEREAS, Mr. Hughes’ supervisor recommends that the City Council approve a wage adjustment from Step 3 to Step 4. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a step increase for John Hughes from Step 3 ($15.21/hr) to Step 4 ($15.98/hr) effective April 14, 2004. Adopted this 25th day of October 2004. ____________________________________ Jerry Linke, Mayor ATTEST: ____________________________________ Kurt Ulrich, City Administrator (seal) Item No: 10G Meeting Date: 10/25/04 Type of Business: Council Business Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Resolution 6352, a Resolution Adding Section 3.45 to the Mounds View Personnel Policy Regarding Retirement Health Savings Plans Background: On April 12, 2004, the City Council approved a resolution adopting the City’s participation in a retirement health savings (RHS) program as an additional benefit for the employees. The International City Manager’s Association (ICMA) Retirement Corporation was selected as the administrator of the plan. This item was reviewed at the September 7, 2004 Work Session in preparation for amending the Personnel Manual to include specific benefits. Resolution 6352 was first brought before the City Council at the September 13th City Council meeting. No action was taken due to concerns raised about a possible conflict between the HRS program and Health Savings Accounts (HSA), which are part of a new type of insurance for active employees. A presentation was made at the October 4, 2004 work session on RHS and HSA accounts. No direction was given by the City Council regarding the RHS accounts. An executive session of the City Council was held on October 11, 2004 to discuss labor negotiations with the Public Works bargaining unit. Implementation of a RHS program is a priority for the Public Works bargaining unit. The City Council directed that the RHS item be placed back on an agenda for discussion. Discussion: If given final approval by the City Council, the RHS program would be provided by the ICMA Retirement Corporation. ICMA already provides a separate deferred compensation plan for city employees. The legal experts at ICMA have assured me that there will be no conflict between a RHS plan and a HSA plan as long as the following two conditions are met: No benefits may be drawn from the RHS plan while the recipient is employed by the City of Mounds View. AND No contributions to the HSA plan may be made after the recipient leaves the employment of the City of Mounds View. RHS is a City sponsored program that allows employee to accumulate assets on a tax-free basis to pay for medical expenses of the employee, their spouse, and their dependents after the employee retires. Assets are in most cases put into the plan tax-free, accumulate earnings on a tax-deferred basis, and are withdrawn tax free if used for qualified medical benefits. This plan will provide a savings to the City and will provide a long-term benefit to employees. For example, a long time employee who is retiring and is eligible for a $10,000 cash payout of unused vacation and sick time will cost the City $10,765 because of the 7.65% employer’s share of the social security tax. Additionally, the employee will receive substantially less than $10,000 because they will pay income taxes and the employee’s share of the social security tax. If the same employee were to elect to put the $10,000 into the RHS, it would cost the City $10,000, because the social security tax wouldn’t have to be paid, thereby saving the City $765. In addition, the employee would get $10,000 into their account because they wouldn’t have to pay social security or income taxes. It would be invested tax deferred and could be paid out tax free if used for qualified medical benefits. The April approval by the Council adopted the RHS plan in its broadest form. Although many possible kinds of contributions are allowed, some programs call for additional contributions by the City. It is staff’s proposal to limit employee benefits to employee contributions only. The RHS plan documents specify that the allowable forms of contribution will be defined by the City’s personnel manual and labor contracts. This way, the City can start with a limited set of contributions and add others at the City’s choice without having to amend the RHS plan documents. The proposed Personnel Policy amendment has the following provisions: POLICY: RETIREMENT HEALTH SAVINGS SECTION 3.45 The City of Mounds View offers its employees a Retirement Health Savings Plan pursuant to Internal Revenue Code regulations through a third party administrator selected by the City. The following contributions will be allowed to the Retirement Health Savings Plan: A. Upon separation from employment with the City, an employee may contribute their compensation for accrued vacation and compensatory time. Employees who have completed two years of service and leave in good standing may also contribute fifty percent (50%) of unused sick leave calculated against a maximum accumulation of 120 days. Additional banked sick leave hours will not be computed for the contribution. B. An employee may elect to contribute a percentage of their annual pay to the plan on a pre-tax basis. Once this election is made, it can never be changed. C. An employee may elect to make an after-tax contribution of their annual pay to the plan. This election may be changed each year, but is limited to 25% of total contributions to the plan by all employees. D. An employee may annually elect to contribute a portion of their sick leave balance to the plan. The employee would have to maintain a minimum balance of 480 hours of sick leave after the contribution and would be allowed to convert up to 160 hours of sick leave into 80 hours of RHS contribution per year at a 2 to 1 rate. This election may be changed each year. Recommendation: It is recommended that the City Council approve the attached Resolution 6352 that adds Section 3.45 to the Mounds View Personnel Policy regarding retirement health savings plans. Such language will also be considered for labor contracts as they are negotiated in the future. ___________________________ Charles Hansen, Finance Director RESOLUTION No. 6352 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ADDING SECTION 3.45 TO THE MOUNDS VIEW PERSONNEL POLICY REGARDING RETIREMENT HEALTH SAVINGS PLANS WHEREAS, the City Council passed Resolution 6228 on April 12, 2004 adopting the ICMA Retirement Corporation’s VantageCare Retirement Health Savings (RHS) Program as a benefit for city employees; and WHEREAS; the RHS Trust Documents call for specific benefits to be defined in the City’s Personnel Manual or labor contracts. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council adds the Retirement Health Savings Plan, Section 3.45 to the Mounds View Personnel Manual as follows: POLICY: RETIREMENT HEALTH SAVINGS SECTION 3.45 The City of Mounds View offers its employees a Retirement Health Savings Plan pursuant to Internal Revenue Code regulations through a third party administrator selected by the City. The following contributions will be allowed to the Retirement Health Savings Plan: A. Upon separation from employment with the City, an employee may contribute their compensation for accrued vacation and compensatory time. Employees who have completed two years of service and leave in good standing may also contribute fifty percent (50%) of unused sick leave calculated against a maximum accumulation of 120 days. Additional banked sick leave hours will not be computed for the contribution. B. An employee may elect to contribute a percentage of their annual pay to the plan on a pre-tax basis. Once this election is made, it can never be changed. C. An employee may elect to make an after-tax contribution of their annual pay to the plan. This election may be changed each year, but is limited to 25% of total contributions to the plan by all employees. D. An employee may annually elect to contribute a portion of their sick leave balance to the plan. The employee would have to maintain a minimum balance of 480 hours of sick leave after the contribution and would be allowed to convert up to 160 hours of sick leave into 80 hours of RHS contribution per year at a 2 to 1 rate. This election may be changed each year. Resolution 6352 Page 2 Adopted this 25th day of October, 2004 _____________________________ Jerry Linke, Mayor ATTEST: _____________________________ Kurt Ulrich, City Administrator (seal) Item No. 10J Meeting Date: October 25, 2004 Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6383 Approving and Authorizing the Execution of a Letter Agreement with TKDA for the Groveland Park Building Replacement Project Background: On May 10, 20004 the City Council approved Resolution No. 6203 which authorized the preparation of a site plan, construction plans, specifications, and consultant selection for the Groveland Park Building Replacement Project. In addition, the City Council authorized “the execution of a letter of agreement with TKDA for the preparation of the site plans, construction plans, specifications, and any other planning phase aspects of this project”. On June 21, 2004, the City’s engineering firm of TKDA submitted a Letter of Agreement with a list of the scope of work to be provided. Although the concept of a letter agreement was previously approved, now that the actual letter was available, Staff wished to have the City Council review and the letter agreement. On June 28, 2004, Staff presented Resolution No. 6292 approving and authorizing the execution of a Letter of Agreement with TKDA for the Groveland Park Building Replacement Project. The estimated cost of the proposed work was $19,600. At this meeting, the Council voiced an objection to the estimated costs submitted by TKDA for the proposed work for the Groveland Park Building replacement plans. The City Council did not approve Resolution No. 6292 and gave Staff direction to develop a Request For Proposal (RFP) for other engineering and architectural firms. On July 12, 2004, the City Council approved Resolution No. 6300 rescinding Resolution No. 6203 and authorizing the preparation of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. On August 23, 2004, the City Council approved Resolution 6333 Authorizing the Publication of a Request For Proposal (RFP) for Work Associated with the Preparation of a Site Plan, Construction Plans, and Specifications for the Groveland Park Building Replacement Project. Discussion: The City received three responses for the request for proposal. A summary is as follows: TKDA $19,600.00 ATS&R $30,000.00 BRAA Submitted a letter stating that they could not provide the service for less than what TKDA previously proposed ($19,600) Complete proposals are available at City Hall for review. The Parks and Recreation Commissioners recommended that the contract be awarded to TKDA for replacing the Groveland building. The 2004 budget has $20,000 to perform the site plan, constructions plans, and specifications. The construction is recommended by the Commissioners to occur in 2005 at an estimated cost of $180,000. The Parks and Recreation Commissioners also recommended that funds for both the planning and construction phases be derived for the Park Dedication Fund. The 2004 budget (Account No. 285-4470-3030) has $20,000 under Park Dedication Fund for professional services associated with designing the Groveland Park Building. Recommendation: It is recommended the City Council approve a resolution to approve and authorize the execution of a letter agreement with TKDA for the Groveland Park Building Replacement Project. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 6383 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING AND AUTHORIZING THE EXECUTION OF A LETTER AGREEMENT WITH TKDA FOR THE GROVELAND PARK BUILDING REPLACEMENT PROJECT WHEREAS, on May 10, 20004 the City Council approved Resolution No. 6203 which authorized the preparation of a site plan, construction plans, specifications, and consultant selection for the Groveland Park Building Replacement Project; and WHEREAS, in addition, the City Council authorized “the execution of a letter of agreement with TKDA for the preparation of the site plans, construction plans, specifications, and any other planning phase aspects of this project”; and WHEREAS, on June 21, 2004, the City’s engineering firm of TKDA submitted a Letter of Agreement with a list of the scope of work to be provided; and WHEREAS, on June 28, 2004, Staff presented Resolution No. 6292 approving and authorizing the execution of a Letter of Agreement with TKDA for the Groveland Park Building Replacement Project at an estimated cost of $19,600; and WHEREAS, on July 12, 2004, the City Council approved Resolution No. 6300 rescinding Resolution No. 6203 and authorizing the preparation of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project; and WHEREAS, on June 28, 2004, Staff presented Resolution No. 6292 approving and authorizing the execution of a Letter of Agreement with TKDA for the Groveland Park Building Replacement Project at an estimated cost of $19,600; and WHEREAS, on August 23, 2004, the City Council approved Resolution 6333 Authorizing the Publication of a Request For Proposal (RFP) for Work Associated with the Preparation of a Site Plan, Construction Plans, and Specifications for the Groveland Park Building Replacement Project; and WHEREAS, the City received three responses for the request for; and WHEREAS, the firm of TKDA submitted the lowest responsive proposal of $19,600.00 to perform the Groveland Park Building Replacement Project; and WHEREAS, the Parks and Recreation Commissioners recommended that the process for replacing the Groveland building begin in 2004 with an estimated cost of $20,000 to perform the site plan, constructions plans, and specifications; WHEREAS, the estimated cost of $19,600 for the site plan, constructions plans, and specifications will be derived from the Park Dedication Fund of the 2004 budget (Account No. 251-4470-3030). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The execution of a letter of agreement with TKDA in the estimated amount of $19,600 for the preparation of the site plans, construction plans, specifications, and any other planning phase aspects of this project is hereby approved. 2. The Mayor and City Administrator are hereby authorized to execute said Letter Agreement. 3. The estimated cost of $19,600 for the planning phase of this project is to be derived from 2004 budget (Account No. 251-4470-3030) Park Dedication Fund for professional services associated with designing the Groveland Park Building. Adopted this 25h day of October. (ATTEST) ____________________________________ Jerry Linke, Mayor (SEAL) ____________________________________ Kurt Ulrich, City Administrator AMENDED RECOMMENDATION Item No: 10L Meeting Date: 11/25/04 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Consider Mermaid Request for Reimbursement of Leasehold Improvements Background: Action on this item was postponed at the October 11, 2004 Council meeting until the City received lien waivers from the Mermaid for the completed work. In January 2004, the Mermaid entered into a 60-month sublease with the Twin Cities North Chamber of Commerce for space they leased from the City in the Mounds View Community Center. The City was a party to that lease in recognition of the fact that the Mermaid only had an interim lease with the City to the end of 2004. The interim lease was not renewed with the Mermaid and the Mermaid is leaving the facility on November 1, 2004. In conjunction with the lease to the Chamber, the Mermaid made leasehold improvements to the space (e.g., carpet, electrical, office panels, etc) in the amount of $10,387.22. That cost was included in the rent over the life of the lease in the amount of $173.12 per month. The Mermaid has made a request for reimbursement of these costs in the amount of $8,656, as outlined in the attached letter (Mermaid – September 23, 2004). Discussion: Under the terms of the sublease it, along with all the rental income from the Twin Cities North Chamber of Commerce, transfers to the City. There is no provision for the reimbursement of leasehold improvements. Apparently, the Mermaid made the improvements with some expectation of remaining in the facility for a longer period of time. The City will receive the total lease payments from the Chamber for the remaining 50 months of the lease in the amount of $1,163 per month. The leasehold improvements have added value to the building space and will remain with the building. It is a reasonable request for the Mermaid to seek reimbursement for the balance of the cost of these improvements. During the interim term of the Mermaid, the City has experience damage to the building which has cost the City approximately $417.30 to repair. Additionally, sufficient documentation has not been received to demonstrate payment of $1,560 for painting contracting. It is recommended that this amount also be withheld pending receipt of such documentation (e.g., cancelled checks, sign affidavit). Recommendation: It is recommended that the City Council adopt the attached resolution approving the reimbursement to the Mermaid in the amount of $8,6566,678, less a damage charge, for the leasehold improvements to the Twin City North Chamber of Commerce and the amount of the painting contract of which there is no evidence of payment provided. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 11, 2004 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Linke, Marty, Quick, and Gunn 16 ABSENT: Stigney 17 18 4. APPROVAL OF AGENDA 19 20 Monday, October 11, 2004 City Council Agenda. 21 22 MOTION/SECOND: Marty/Quick. To Approve the Monday, October 11, 2004 Agenda as 23 presented. 24 25 Ayes –4 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. CITY BUDGET QUESTIONS AND COMMENTS 32 33 None. 34 35 7. SPECIAL ORDER OF BUSINESS 36 37 None. 38 39 8. JUST AND CORRECT CLAIMS. 40 41 Council Member Marty asked what the bill for All City Elevator was for on page 2, 114521, for 42 $107. He stated a question was asked at the last City Council meeting regarding a bill for All 43 City Elevator. 44 45 Mounds View City Council October 11, 2004 Regular Meeting Page 2 Public Works Director Lee stated that the last bill was for $113 for work that was actually done, 1 and this bill is the service payment that is made six times a year. 2 3 Council Member Marty asked if the City was going to get reimbursed for the Hidden Hollow bill 4 for $16,400 and $1,800 on page 6, 114531. 5 6 Public Works Director Lee stated that the City would get reimbursed 100 percent because the 7 developer would be assessed for it. 8 9 Council Member Marty noted that there were a number of residents taking advantage of the sump 10 pump reimbursement, and Mayor Linke stated that there were a total of ten of them. 11 12 Council Member Marty asked if the bills on page 14 for the Spring Creek study and the Silver 13 Creek Park Pond design were the final bills. 14 15 Public Works Director Lee stated that the Spring Creek study was the final bill and that they had 16 completed the report and the work. He stated that there may be a minimal bill yet for the Silver 17 Creek Park for a final follow-up inspection once they do the restoration and get the final culvert 18 in. 19 20 Mayor Linke asked what the bill on page 12 for $56 at the Days Inn was for. 21 22 Chief Sommer stated it was for putting up a person who was destitute and needed a place to stay 23 that night. 24 25 Mayor Linke asked if they would notify the Lions to reimburse that amount. 26 27 Chief Sommer stated there was still an amount left in the fund. 28 29 Mayor Linke stated they try to maintain the $200 in there as a club, so they should be notified 30 when it’s used so they can reimburse it, because some day the whole $200 might be needed and 31 it’s best to keep it in there. 32 33 MOTION/SECOND: Marty/Gunn. To waive the reading and approve the Just and Correct 34 Claims as presented. 35 36 Ayes-4 Nays -0 Motion carried 37 38 9. CONSENT AGENDA 39 40 A. Licenses for Approval 41 B. Resolution No. 6367 Approving 2005 SCORE Recycling Grant request to 42 Ramsey County. 43 C. Approve Executive Session Immediately Following the Regular City Council 44 Meeting to Review Union Negotiations. 45 Mounds View City Council October 11, 2004 Regular Meeting Page 3 D. Resolution 6369 Approving and Authorizing the Execution of a Letter 1 Agreement with BRAA for the Investigation and Development of Vehicle 2 Safety Measures at Program Avenue/County Road H2 Curve. 3 E. Set a Public Hearing for Monday, October 25, 2004 at 7:15pm to consider 4 Resolution XXXX for an Off-Sale Liquor License for Network Liquor Store 5 LLC located at 2345 County Road H2 6 F. Appointing Darrell Meyer to the position of Investigator. 7 G. Resolution 6370 Approving and Authorizing the Execution of a Letter 8 Agreement with SHE for the Development of Plans and Specifications for the 9 City Hall Rehabilitation Project. 10 H. Resolution to Participate in a Hazard Mitigation Planning Process. 11 12 Council Member Marty asked to remove Items D and F. 13 14 Mayor Linke asked to remove Item H. 15 16 MOTION/SECOND: Marty/Gunn. To Approve the Consent Agenda Items A, B, C, E and G. 17 18 Ayes – 4 Nays – 0 Motion carried. 19 20 D. Resolution 6369 Approving and Authorizing the Execution of a Letter 21 Agreement with BRAA for the Investigation and Development of 22 Vehicle Safety Measures at Program Avenue/County Road H2 Curve. 23 24 Council Member Marty asked for a brief overview of this item. 25 26 Council Member Gunn stated that she had driven past there twice and was trying to figure out 27 how they could straighten it out as there is no room there. 28 29 Public Works Director Lee stated that the resolution was to get the assistance of BRAA to take a 30 look at the intersection of Program Avenue and County Road H2. He stated that it was a very 31 sharp corner, and there have been many vehicles coming north on Program Avenue that have not 32 been able to negotiate the corner and have driven off the roadway and hit the fence. He stated 33 this was a study to look at a long and short-term solution. He stated the short-term solution will 34 probably involve some sort of a berming along there. He stated that the long-term solution may 35 be when the road is resurfaced in the future to possibly look at super-elevating it or perhaps 36 changing the radius of the curve. 37 38 Council Member Quick asked whether a stop sign would work. 39 40 Public Works Director Lee stated that that was one of the possible solutions for the short term. 41 He stated he would have to have BRAA take a look at that. He stated it might be difficult to get 42 vehicles to stop if they are not taking a 90-degree turn at that point. 43 44 Mounds View City Council October 11, 2004 Regular Meeting Page 4 Council Member Quick suggested putting in a pedestrian crosswalk and a stop sign. He stated it 1 wouldn’t be the first stop sign the City had installed that didn’t meet warrants, but the ones they 2 had put in had worked very well to slow down the traffic. 3 4 Mayor Linke suggested putting rumble strips in to alert people that something is happening. 5 6 Public Works Director Lee stated that the short-term solution may include several tactics and 7 rumble strips wouldn’t be ruled out. He stated that another one would be a larger barricade. 8 9 Council Member Gunn asked if there was a speed limit sign there, and Public Works Director 10 Lee stated that there is a posted 20 mile an hour sign. 11 12 Council Member Marty stated that the staff report states that you can’t negotiate the curve at 20 13 miles an hour. 14 15 Public Works Director Lee stated that the sign was not effective. 16 17 Council Member Quick asked when accidents typically occur. 18 19 Doris Hamell, 3034 Ardmore Avenue, stated that the majority of the accidents happen late in the 20 evening, and she didn’t know how many of them involve alcohol, but she was sure that there had 21 been a few. She stated that they typically happen in the winter. She stated that it was a 10 mile 22 an hour curve when it was slippery. She stated that the utility pole had once been hit, leaving 23 them without electricity from 8:30 until 11:30. She stated that there had been five or six times in 24 the last 12 months that the fence has been hit. 25 26 Council Member Quick asking whether a blinking amber light would work, and Public Works 27 Director Lee stated that that was another possibility, although the City would be liable if the light 28 burnt out and something happened. 29 30 Mayor Linke stated two of the items were survey and base map preparation, and he asked 31 whether that was something that could already be provided. 32 33 Public Works Director Lee stated that the information that they had was not detailed enough for 34 them to do the study. 35 36 Mayor Linke stated that these amounts seem high to come up with these solutions. 37 38 Public Works Director Lee stated that the problem isn’t as simple as it appears on the surface. 39 40 Ms. Hamell stated that another consideration is the parking lot exits which can’t be seen when 41 you are coming around the corner. 42 43 Mounds View City Council October 11, 2004 Regular Meeting Page 5 Public Works Director Lee stated that the resolution discusses using funds from the 2005 budget, 1 and after discussing the matter with the Finance Director, they would like to change the 2 resolution to use funds from the 2004 budget from the same account. 3 4 MOTION/SECOND: Quick/Marty. To approve Resolution 6369 as amended, using 2004 funds. 5 6 Ayes-4 Nays-0 Motion carried. 7 8 E. Appointing Darrell Meyer to the position of Investigator. 9 10 Council Member Marty read the Resolution aloud. 11 12 MOTION/SECOND. Marty/Gunn. To approve the appointment of Darrell Meyer to the position 13 of Investigator. 14 15 Ayes-4 Nays-0 Motion carried. 16 17 H. Resolution to Participate in a Hazard Mitigation Planning Process. 18 19 Mayor Linke asked whether all of the funds would be coming out of the grant, so it would not 20 cost the City itself any funds. 21 22 Chief Sommer stated that this would allow them access to federal grant programs that could filter 23 into the City of Mounds View, and the staff of Ramsey County Emergency Management would 24 do the planning and prepare the documents for this. He stated that just about every city in 25 Ramsey County is going to participate in this plan. 26 27 MOTION/SECOND. Linke/Marty. To approve the Resolution to Participate in a Hazard 28 Mitigation Planning Process. 29 30 Ayes -4 Nays -0 Motion carried. 31 32 10. COUNCIL BUSINESS 33 34 A. Consideration of Resolution 6366, Ordering the Abatement of Hazardous 35 Conditions Existing at 2617 Sherwood Road (J. Anderson). 36 37 Council Member Marty stated that this has been an ongoing problem. 38 39 Jeremiah Anderson stated he had received a fax that the tenants have moved out, and the property 40 owner has the property scheduled for remodeling. It also stated that the property has been 41 cleaned up on the inside. He stated there will be a new roof, new siding, egress windows, 42 electric to meet code, landscaping, new basement flooring, painting inside and out, lot and house 43 cleaned up when remodeling is complete, and foundation repairs. 44 45 Mounds View City Council October 11, 2004 Regular Meeting Page 6 Mayor Linke asked whether a permit had been pulled. 1 2 Mr. Anderson stated that he was not certain whether there was a permit for any of this work yet, 3 and he didn’t believe there was anyone in attendance here tonight. 4 5 Mayor Linke asked what his recommendation would be as far as continuing with this process. 6 7 Mr. Anderson stated that he recommended authorizing the resolution, but that they would hold 8 off on having the attorneys start their process. 9 10 MOTION/SECOND. Marty/Gunn. To waive the reading and adopt Resolution 6366, Ordering 11 the Abatement of Hazardous Conditions Existing at 2617 Sherwood Road. 12 13 Ayes-4 Nays-0 Motion carried. 14 15 B. Resolution 6373 Authorizing a Transfer from the Community Fund to the 16 Golf Course Fund to Reimburse the Costs of the Lawsuits. 17 18 Finance Director Hanson stated that the Council would need to make a judgment call with the 19 information available as to what they feel the appropriate amount might be to reimburse the golf 20 course. He recommended that the money be taken from the Community Fund, which is also the 21 source of the internal loan to the golf course. He stated if the Council did not want to do that, 22 they could look at using the General Fund, although that would put it below its target for fund 23 balance. He stated there are currently discussions underway that could ultimately result in the 24 sale of the golf course, and they may want to wait in the event there is a sale and get 25 reimbursement essentially out of the sale proceeds. He stated that there may be await of six 26 months or longer for that event to occur. 27 28 Council Member Marty stated that it made sense to him and Council Member Stigney to hold off 29 on this to see what the final outcome was going to be, because there was no real hurry. He stated 30 if the golf course doesn’t sell, they could still do this. 31 32 Council Member Gunn stated that the tractor had been sold, and that money had gone into the 33 golf course fund. She stated if that was subtracted from the total, then it’s down to $265,746. 34 She asked what the benefit of doing this would be. 35 36 City Clerk/Administrator Ulrich stated that one of the benefits would be it lowered the total debt 37 of the golf course, and in terms of cash flow it would help the golf course appear to be in a better 38 financial position if these costs were taken off of its total debt. He stated if the Council was of 39 the opinion that the General Fund should have picked this up in the first place, then they don’t 40 belong in the long term debt. 41 42 Mayor Linke stated that the sale of the golf course is going to have a set dollar amount, and that 43 this would not change that dollar amount. He stated that the City would get the dollars, no matter 44 what. He stated he was a firm believer that this money should not have been paid by the golf 45 Mounds View City Council October 11, 2004 Regular Meeting Page 7 course. He stated that when this started, all of a sudden the money they had there had been taken 1 away, and now the City basically is saying they are going to take their chunk first, and then now 2 make your bond payments. 3 4 MOTION/SECOND. Quick/Gunn. To waive the reading and adopt Resolution 6373 5 Authorizing a Transfer from the Community Fund to the Golf Course Fund to Reimburse the 6 Costs of the Lawsuits, minus the tractor. 7 8 City Clerk/Administrator Ulrich stated that Council Member Stigney had contacted him and 9 asked him to pass along that he was opposed to the transfer and would like the fees to stay with 10 the golf course. 11 12 Council Member Marty stated that he could see both sides, but with the potential sale of the golf 13 course, he thought they should wait a few months to get this cleared up. 14 15 Mayor Linke stated that there had been a lot of money spent on the possible sale, and he hadn’t 16 seen anything concrete yet. He stated that they had been burned before, and he learned a long 17 time ago that you don’t want to do that kind of thing. 18 19 Ayes-3 Nays-1 (Marty) Motion carried. 20 21 C. Review of Banquet Center Management Agreement with Canyon Grille. 22 23 Stricken from agenda. 24 25 D Consider Mermaid Request for Reimbursement of Leasehold Improvements. 26 27 City Clerk/Administrator Ulrich passed out a revised resolution setting the final amount at 28 $7,978.70, and withholding a damage charge of $677.30. 29 30 Mayor Linke stated he was going to speak against the resolution because there was an estimate 31 invoice for $1,500, and there was one from Abby Carpet that he didn’t know whether or not it 32 had been paid. He said there was another invoice for $6,500, and it didn’t say what work was 33 done. He stated he wanted to see lien waivers before approving this, as in any normal 34 construction project. 35 36 Council Member Quick stated that the proper action would be to table this item. 37 38 MOTION/SECOND: Quick/Marty. To table the Mermaid’s Request for Reimbursement of 39 Leasehold Improvements until lien waivers are provided. 40 41 Ayes –4 Nays – 0 Motion carried 42 43 Mayor Linke stated he was willing to pay the Mermaid, but not without lien waivers. 44 45 Mounds View City Council October 11, 2004 Regular Meeting Page 8 Council Member Quick stated that lien waivers are important. 1 2 E. Resolution 6371, Step Increases for Officers Wolfe and Demarest of the Mounds 3 View Police Department and Ken Gammell of the Cable Department. 4 5 Mayor Linke read the Resolution aloud. 6 7 MOTION/SECOND. Marty/Quick. To adopt Resolution 6371 as presented. 8 9 Ayes-4 Nays-0 Motion carried. 10 11 F. Resolution 6371 Creating Mounds View Citizenship Award. 12 13 Mayor Linke stated he would like the resolution amended under time commitment to say, 14 “Volunteers a significant amount of time and energy toward the betterment of the City of 15 Mounds View and its residents, more than just financial contributions.” 16 17 Council Member Marty stated that when they had talked about this before, it had said candidates 18 who were nominated were ineligible the next year or two, and he didn’t see that in there. 19 20 Mayor Linke stated that that was no longer in there. 21 22 MOTION/SECOND. Linke/Marty. To approve Resolution 6371, Creating Mounds View 23 Citizenship Award, as amended. 24 25 Ayes-4 Nays-0 Motion carried. 26 27 11. APPROVAL OF MINUTES 28 29 A. September 27, 2004 City Council Minutes 30 31 Council Member Marty made the following corrections: 32 1. Page 95, line 7, “Barb Haake”. 33 2. Page 95, Line 19, “Mike Marone” (and also throughout) 34 3. Page 104, line 4, currently should be changed to “current”. 35 4. Page 110, line 21, remove “was” from the sentence. 36 5. Page 113, line 15, change billboard to “billboards”. Also add, 37 “He also didn’t want to saddle future Councils with decisions 38 made now by this Council.” 39 40 MOTION/SECOND. Marty/Gunn. To approve the September 27, 2004 City Council Minutes as 41 amended. 42 43 Ayes-4 Nays-0 Motion carried. 44 45 Mounds View City Council October 11, 2004 Regular Meeting Page 9 12. REPORTS 1 A. Reports of Mayor and Council. 2 3 Council Member Quick stated he would like to have a professional phone survey regarding 4 selling the golf course since the option of having a city ballot at the election is not possible. He 5 stated another item he would like to have on the survey is whether or not they should hire a part-6 time Code Enforcement Officer. He stated the inspections are not getting done because the 7 department is stretched too thin. He stated that sore spots are popping up everywhere in the City, 8 and you see illegally parked vehicles and trash. He stated he thought these two areas were 9 critical. 10 11 Council Member Gunn stated she agreed with Council Member Quick, but that she thought a 12 broader expanse of households should be included than what normally gets done in phone 13 surveys. She stated that there are normally 400 households called, but she would like to see that 14 every household gets called. 15 16 Council Member Quick suggested calling 600 households, and Council Member Gunn agreed 17 with that number. 18 19 Council Member Marty stated he thought they should get a cost analysis for this. 20 21 Council Member Gunn stated that they had agreed on spending other money regarding the 22 possible sale of the golf course, and this is another option, and she felt it would be money well 23 spent. 24 25 Mayor Linke stated that they had already budgeted for a $10,000 survey. He felt that the first 26 question should be whether or not the golf course was an asset to the City, and then break the 27 question down from there. 28 29 Council Member Quick stated that professional surveyors can come up with the questions, and 30 that it would probably end up being a ten question survey, and that that comes automatically. 31 32 MOTION/SECOND. Quick/Gunn. That staff be directed to contact the necessary companies to 33 find out the cost of conducting a survey regarding the golf course and the part-time Code 34 Enforcement Officer of 600 people, 150 people in each precinct, and present it to the Council. 35 36 Ayes-4 Nays-0 Motion carried. 37 38 Council Member Marty asked whether the water meters were now paid off and whether the fee 39 on the bill is no longer applicable. 40 41 Mayor Linke stated it would be good to get a report on that from staff. 42 43 Mounds View City Council October 11, 2004 Regular Meeting Page 10 Council Member Marty stated that the Finance Director had pointed out that the charges for 1 waste water were less for next year than they had anticipated by almost $100,000, and he asked 2 whether that would be reflected in the residents’ sewer bills. 3 Mayor Linke stated that he thought that that was reflected in the Finance Director’s decision on 4 the rates. 5 6 Council Member Quick stated that that will shake out because they are done periodically. 7 8 Mayor Linke stated he had picked up a sign on some park property, and he wanted to notify all 9 candidates that they can only put signs where they’ve asked permission, and right-of-ways and 10 parks are not to be used. He stated he would like staff to look at what the cost would be for them 11 to go around and pull signs off of right-of-ways and parks, and perhaps notify candidates that 12 they will be billed maybe $10 a sign for every one picked up. He stated if anyone has a sign on 13 their private property that they did not authorize, they have the right to remove them, or they 14 could call the candidate and tell them to pick it up. 15 16 B. Staff 17 18 1. OSHA Inspection Report 19 20 Mayor Linke stated that they had been penalized for a couple of things, and he wondered if old 21 equipment was grandfathered in because things weren’t required on them when they built them. 22 23 Public Works Director Lee stated that they were required to keep things up to date in terms of 24 guards, and if they are not there, then they are responsible for that. 25 26 Mayor Linke stated that if the machine is older than the requirement, then you are not required to 27 install it. 28 29 Public Works Director Lee stated he didn’t think that was the case with these pieces of 30 machinery. 31 32 Mayor Linke stated that the amount of the fine had been very small. 33 34 Council Member Quick stated that if the insurance company heard about it, then they would pay 35 for it. 36 37 Mayor Linke stated that it was a good report, and it sounded like the inspectors were very 38 impressed with Public Works. 39 40 Council Member Quick stated that they do a very fine job. 41 42 City Clerk/Administrator Ulrich stated that he had heard from Clear Channel, in response to their 43 request to delay the billboards, that they have denied the request, saying that they’ve come too far 44 along on the project to stop at this point. 45 Mounds View City Council October 11, 2004 Regular Meeting Page 11 1 2 3 C. City Attorney 4 5 None. 6 7 13. Next Council Work Session: Monday, November 1, 2004 8 Next Council Meeting: Monday, October 25, 2004 9 10 14. ADJOURNMENT 11 12 Mayor Linke recessed the meeting to Executive Session at 8:00 p.m. 13 14 Transcribed and recorded by: 15 16 17 Sheree Theobald 18 Timesaver Off Site Secretarial, Inc. 19