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HomeMy WebLinkAbout02-17-2017CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT COMMISSION AGENDA 7:30 a.m. MOUNDS VIEW CITY HALL FRIDAY, February 17, 2017 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVE MINUTES from January 20, 2017 5. EDC BUSINESS A. Resignation of Laurie Shoop B. Administer Oath of Office For New Commissioners C. Review 2017 EDC Priorities D. Review EDC Bylaws 6. REPORTS OF STAFF A. Mounds View Project Updates 7. REPORTS OF COMMISSIONERS 8. NEXT REGULAR EDC MEETING – March 17, 2017 if needed 9. ADJOURN Commissioners: Chair Jim Freichels, Vice Chair Dan Larson, Jason Helgemoe, Gary Stevenson, Jessica Rieland, Laurie Shoop City Staff: Jim Ericson, City Administrator Brian Beeman, Business Development Coordinator Minutes of the Economic Development Commission City of Mounds View Ramsey County, Minnesota Regular Meeting January 20, 2017 City of Mounds View, Council Chambers 2401 County Road 10, Mounds View, MN 55112 1. CALL TO ORDER Chair Jason Helgemoe called the meeting to order at approximately 7:30 a.m. 2. ROLL CALL Members Present: Chair, Jason Helgemoe, Vice Chair, Jim Freichels, Commissioners, Dan Larson, Gary Stevenson & Laurie Shoop Members Absent: Jessica Rieland Staff Present: Business Development Coordinator, Brian Beeman Meeting Attendees: Gary Meehlhause, Teresa Muckala, Dennis Farmer 3. APPROVAL OF JANUARY 20, 2017, AGENDA Motion/Second: Commissioner Stevenson moved and Commissioner Shoop seconded the approval of the January 20, 2017 EDC agenda. Motion Carried: 5 Ayes, 0 Nays 4. APPROVAL OF DECEMBER 16, 2016, EDC MINUTES Motion/Second: Commissioner Freichels moved and Commissioner Shoop seconded the approval of the December 16, 2016 EDC minutes, as presented. Motion Carried: 5 Ayes, 0 Nays 5. EDC BUSINESS Administer Oath of Office, Laurie Shoop and Dan Larson Having been confirmed by the EDA for consideration of appointment to the EDC, Business Development Coordinator Beeman administered the Oath of Office for Laurie Shoop and Dan Larson. Elect Chairperson and Vice-Chairperson Business Development Coordinator Beeman provided the EDC with an overview of the by-laws relating to the appointment of the EDC Chair and Vice-Chairperson. Commissioner Freichels added, that the Commission has historically tried to have a Business and Resident Representative serve as Chair and Vice-Chair if possible EDC Minutes January 20, 2017 Page 2 of 5 provided the members are willing. Commissioner Stevenson said he didn’t feel that he could serve as Chair since he was already serving as Chair on another Commission at the City. Commissioner Larson mentioned that he wouldn’t be interested in the Chair position, but he would serve as the Vice Chair if needed. Commissioner Shoop said she was not interested. Chair Helgemoe asked Commissioner Freichels if he would be interested in becoming the Chair. Freichels agreed to serve in that capacity even though he is a Business Representative. Motion/Second: Commissioner Helgemoe moved and Commissioner Stevenson seconded the approval of Commissioner Freichels as the EDC Chair and Commissioner Larson as the Vice-Chair. Motion Carried: 5 Ayes, 0 Nays Review Applications to the EDC and Make Recommendation to the EDA Coordinator Beeman informed the Commission that staff had advertised for Royal Dahlstrom’s position who had resigned in November of 2016 and the City received two qualified applicants. Beeman informed the Commission that both candidates’ applications were included in the EDC packet and staff is recommending the EDC review the applications then make a final recommendation to the EDA for approval. The candidate would then be sworn in at the February EDC meeting. Commissioner Freichels asked about Teresa’s resume which had not been included in the packet. Beeman said historically, the candidates have presented their backgrounds to the Commission before a recommendation is made. Candidate Teresa Muckala presented her background to the EDC followed by candidate Dennis Farmer. Mrs. Muckala is a market intelligence employee in the Strategy Department at Medtronic she is a Mounds View resident. Mr. Farmer is a research analyst employee at the Metropolitan Council and he is also a Mounds View resident. Each Commissioner provided their thoughts and feedback on the candidates. The EDC felt that both candidates were highly qualified. Since there was only one opening, Chair Helgemoe offered to step down if needed to allow both candidates to serve. Commissioner Shoop also offered to resign if needed. Council Member Meehlhause who was in the audience offered that the EDC could consider going to 9 members and/or perhaps one of the candidates could serve as a Business Representative rather than a Resident Representative. The Commission had a question about Commissioner Rieland. Beeman informed the Commission that Commissioner Rieland is in transition and had recently been elected as a City Council Person in another city. It is not known if this could be considered a conflict or not. Commissioner Freichels asked about the guidelines for Business Representatives. Beeman said the By-laws only specify that the Commission have 7 members, four of whom must be residents of the City of Mounds View and the other three must be qualified Business Representatives having experience in a variety of business areas such as banking, CEO experience, etc. However, the By-laws are silent in specifying that the Business Representatives must be a resident or work at a business in Mounds View. Therefore, there is not a clear answer and it is believed the intent of EDC Minutes January 20, 2017 Page 3 of 5 leaving the residency requirement out is to allow for discretionary authority by the EDC to allow for quality Business Representatives. Helgemoe asked if the Commission could table the decision until staff has a chance to talk to Commissioner Rieland. Helgemoe asked if the EDC could email each other so that they would know what to do. Beeman informed the Commission that this is not allowed, as it would be a violation of the open meeting law. Instead, staff would need to contact Commissioner Rieland. Beeman suggested the EDC table the decision until staff has a chance to talk to Rieland. That way the EDC will know her opinion and have a better idea in order to make a decision. Commissioner Freichels suggested the EDC make a motion at the current meeting so that the appointment is not delayed. Motion/Second: Commissioner Freichels moved and Commissioner Stevenson seconded the recommendation to the EDA that both applicants be considered for appointment to the EDC contingent and dependent upon one of the EDC Commissioners resigning. If one of the Commissioners doesn’t resign, then the recommendation will be rescinded and revisited at the February EDC meeting. Motion Carried: 5 Ayes, 0 Nays 6. REPORTS OF STAFF Crossroad Pointe Redevelopment Project Business Development Coordinator, Brian Beeman provided the Commission with an update on the Crossroad Pointe redevelopment site. Beeman informed the Commission that construction activities has slowed through the winter and will pick up again once the weather turns nicer in the spring. Beeman said he was in contact with Ramsey County on the regional trail opening and they informed him that the trail was closed due to a safety issue. They are working on fixing the issue and couldn’t offer a specific timeline for a trail opening. Business Retention & Expansion Visit (BR&E) Updates Next Beeman updated the Commission on the business retention and expansion efforts. Beeman informed the Commission that most of the near 150 businesses have been visited. The remaining businesses have wished not to participate. Beeman said this is their choice and he can respect that. For the second year in a row, the City has received an award for the City’s BR&E program from the St. Paul Chamber of Commerce. Beeman plans to revisit about a half dozen businesses in 2017 in between the newsletter and website upgrade projects. Beeman said he always tries to give EDC Commissioners an option to attend. Website Update Beeman informed the Commission that the City has approved moving forward with the company REVIZE for the new website. It will be a year process and the City is establishing their internal web committee to help in the design phase which addressed the color, theme, branding, pictures, etc. It is important to get the design phase right EDC Minutes January 20, 2017 Page 4 of 5 because the company will charge around a $100 per hour for changes once the design has been agreed to. The design phase will take about 5-6 months and the content migration and other final features will take approximately 7-17 weeks. Beeman also informed the EDC that the City is in the process of deciding upon a new newsletter company to print and distribute the City’s Mounds View Matters. Staff is comparing bids and services and it is hoped to have a decision made in the next few months. Mounds View Boulevard The Mounds View Boulevard signs have been going up and businesses are encouraged to continue to update their letterhead and other distribution materials. North Metro Business Council The North Metro Business Council meeting will be held at the Mermaid Event Center March 8 starting at 7:30 a.m. The theme for the meeting will be Community Policing and Engagement. Mounds View’s Police Chief Nate Harder is already confirmed and Commissioner Helgemoe, Beeman, and the Chamber are coordinating the Ramsey County Sheriff and a representative from the Met-Transit to speak. New Development Beeman said another developer is proposing a 52 unit workforce housing project in the west side of the city on the Cynthia Johnson property. They will be asking for a Housing TIF up to $600,000 at a 15 year term and they will also be applying for Housing Tax Credits in order to make the project work. The developers must show that they have control of the property and that the City is participating which increased the application score. They expect to start construction April 2018 and complete construction and the lease up June 2019. The Council is generally fine with their initial proposal; however they will need to review the Housing TIF numbers when that time comes. The resident income cannot exceed 60% of the area median income ($59,760 for a family of 4) and the residents are responsible for the payment of rent. The developer has completed several of these projects across the metro and in other states. Sherman & Associates had also proposed a workforce housing project; however it was planned for the Crossroad Pointe site. However, they ended up backing out because they didn’t feel that the Council’s vision aligned with what they were proposing for that particular site. They left the door open in case the vision changes or the economic trends change. 7. REPORTS OF COMMISSIONERS Helgemoe asked Commissioners if they had any reports. Helgemoe said we was doing a polar plunge and encouraged others to join him or help in donating to the cause. Beeman also informed the Commission of the North Metro Home & Garden Show to be held at the Sports Arena in Blaine on February 4, 2017. There will also be an ugliest EDC Minutes January 20, 2017 Page 5 of 5 room contest with the prize worth $1,000. Hearing no further reports, Helgemoe moved to the next agenda item. 8. NEXT REGULAR EDC MEETING Chair Helgemoe reminded everyone that the next EDC meeting will be held February 17, 2017 at 7:30 a.m. 9. ADJOURN There being no further business, Chair Helgemoe adjourned the January 20, 2017, meeting at 8:17 a.m. Respectfully submitted, _______________________________ Brian Beeman Business Development Coordinator Item #: 5A Meeting Date: February 17, 2017 Type of Business: EDC City of Mounds View Staff Report To: Economic Development Commission From: Brian Beeman, Business Development Coordinator Item Title/Subject: Resignation of Commissioner Shoop A. Resignation of Commissioner Shoop The Chair of the EDC will announce Commissioner Shoop’s resignation. On January 25, 2017 EDC Commissioner Laurie Shoop sent Business Development Coordinator Brian Beeman her resignation letter. Commissioner Shoop cited that she has decided to resign from the EDC at this time. She has enjoyed working on the commission, as it is a great way to keep up and help make decisions for the community she lives in and in raising her children. Mrs. Shoop stated that if in the future she is able to help, she would be open to serving on the committee as either a business or resident representative. Shoop thanks staff and the EDC for allowing her to serve on the EDC. No resolution or motion is needed by the EDC. Commissioner Shoop’s vacancy will be filled by Teresa Muckala, also a resident of Mounds View for the remainder of Shoop ’s term which ends December 31, 2019. Respectfully Submitted, ______________________________ Brian Beeman Business Development Coordinator Item #: 5B Meeting Date: February 17, 2017 Type of Business: EDC City of Mounds View Staff Report To: Economic Development Commission From: Brian Beeman, Business Development Coordinator Item Title/Subject: Administer Oaths of Office to Newly Appointed EDC Members Background The Economic Development Authority (EDA) appointed t wo members to the Economic Development Commission (EDC) on February 6, 2017—Teresa Muckala and Dennis Farmer, both Resident Representatives. Mrs. Muckala is filling the open term left by Laurie Shoop who resigned December 25, 2017. That term ends December 31, 2019. Mr. Farmer is filling the position of Royal Dahlstrom who resigned November 2016. The term will end December 31, 2017. As per standard practice, all new commission appointees are required to be sworn in, or in other words, take an oath of office. Staff Recommendation The Oaths of Office for Teresa Muckala and Dennis Farmer are attached and will be administered at the February 17, 2017 EDC meeting. Respectfully submitted, ____________________________ Brian Beeman, Business Development Coordinator Attachments: 1) Oath of Office, Teresa Muckala Attachments: 2) Oath of Office, Dennis Farmer City of Mounds View Economic Development Commission Oath of Office I, Teresa Muckala, do solemnly swear, to support the Constitution of the United States and of this state, and to discharge faithfully the duties devolving upon me, as a member of the Mounds View Economic Development Commission, to the best of my judgment and ability. _____________________________ Teresa Muckala Date: February 17, 2017 Witness: ______________________________ Brian Beeman Business Development Coordinator City of Mounds View Economic Development Commission Oath of Office I, Dennis Farmer, do solemnly swear, to support the Constitution of the United States and of this state, and to discharge faithfully the duties devolving upon me, as a member of the Mounds View Economic Development Commission, to the best of my judgment and ability. _____________________________ Dennis Farmer Date: February 17, 2017 Witness: ______________________________ Brian Beeman Business Development Coordinator Item #: 5C Meeting Date: February 17, 2017 Type of Business: EDC City of Mounds View Staff Report To: Economic Development Commission From: Brian Beeman, Business Development Coordinator Item Title/Subject: Review EDC’s 2017 Economic Development Priorities Background Annually, the EDC reviews the priorities for the upcoming year. At the EDC’s meeting February 19, 2016 the Commission reviewed the priorities from the previous year. For the most part, the adopted priorities for 2016 remained unchanged. Discussion As amended and revised at the February 2016 meeting, the following represents the EDC’s priorities for 2016: 1. Development/redevelopment along the County Rd 10 corridor a) Crossroad Pointe redevelopment site b) Implement County Road 10 name change to Northtown Boulevard c) Complete remaining trailway connections to businesses d) Improve the aesthetics of properties located on County Road 10 e) Reconstruction of County Road 10 / County Road H Intersection f) Silver View Plaza g) Simon’s & City-Owned Lot h) Johnson Lot & Related Empty Lot 2. Monitor Mounds View commercial properties in transition 3. Monitor and assist with Citywide housing issues and projects 4. Meet bi-annually with the Mounds View EDA 5. Continue business retention program 6. Skyline Motel redevelopment 7. Support the implementation of the citywide Street & Utility Improvement Program 8. Monitor development plans for the TCAAP site in Arden Hills 9. Continue budgeting to implement the Mou nds View Branding Project Recommendation Staff recommends that the EDC review its adopted 2016 priorities as a means to consider possible changes for 2017. A list of suggested changes is attached. Respectfully submitted, ____________________________ Brian Beeman Business Development Coordinator Attachments: 1) Example 2017 Priorities (Suggested) 2017 Economic Development Commission (EDC) Priorities (Proposed) Amended and Revised by EDC February 19, 2016 1) Development/redevelopment along the Mounds View Boulevard corridor a) Crossroad Pointe redevelopment site b) Implement County Road 10 name change to Northtown Boulevard c) Complete remaining trail way connections to businesses d) Improve the aesthetics of properties located on County Road 10 Mounds View Boulevard e) Reconstruction of County Road 10 / County Road H Intersection f) Silver View Plaza g) Simon’s, Tires N More, & City-Owned Lot h) Johnson Lot & Related Empty Lot i) Rydell Auto & Adjacent Lot j) Mounds View Boulevard & Woodale Drive Lots 2) Monitor development plans for the TCAAP Rice Creek Commons site in Arden Hills 3) Monitor Mounds View commercial properties in transition 4) Monitor and assist with Citywide housing issues and projects 5) Meet bi-annually with the Mounds View EDA as needed 6) Continue business retention program 7) Skyline Motel redevelopment 8) Support the implementation of the citywide Street & Utility Improvement Program 9) Ensure Financial Policies are updated 10) Review Business section of Comprehensive Plan for 2018 update Item #: 5D Meeting Date: February 17, 2017 Type of Business: EDC City of Mounds View Staff Report To: Economic Development Commission From: Brian Beeman, Business Development Coordinator Item Title/Subject: Review Economic Development Commission Bylaws Background Section 408.07 of the City Code indicates that the EDC should review its Bylaws annually, and that this should be done at the first regular meeting in February. Subd. 6. Bylaws: The Commission shall adopt bylaws for its governance and for the transaction of its business. The bylaws will be reviewed on an annual basis at the first regular meeting in February. Although, the EDC has reviewed its Bylaws annually, the last time the Bylaws were amended was in 2002. Staff Recommendation Please review the attached Bylaws. If any changes are needed, staff will prepare a resolution to formalize the amendment. Staff is not recommending any changes to the Bylaws at this time. Respectfully submitted, ____________________________ Brian Beeman, Business Development Coordinator Attachments: 1) Current EDC Bylaws (Amended 2002) CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT COMMISSION BYLAWS I. AUTHORITY: These Bylaws are established in accordance with City Ordinance 408.07, Subdivision 6. "The Commission shall adopt bylaws for its governance and for the transaction of its business." There shall be no conflict between the Bylaws of this Commission and the provisions of the City Charter and the Municipal Code. II. MEETINGS. The regular meetings of the Commission shall be held on the third Friday of each month as established by resolution of the Economic Development Commission. Regular meetings may be changed, added or canceled by the chairperson or vice - chairperson. Special meetings may be added by the chairperson or vice -chairperson. A. The regular business meeting shall be for the purpose of making recommendations to the Economic Development Authority, herein EDA, conducting public hearings, drafting of reports, and for other discussion not requiring action (ie. vote) by the Commission. B. Meetings shall be conducted in accordance with State Open Meeting Laws. III. INFORMATIONAL PACKETS. Each commissioner shall receive an informational planning report for the items that are on the regular meeting agenda no later than the Tuesday preceding the regular meeting. Each commissioner is responsible for reviewing the material within the packet prior to the regular agenda meeting. IV. ATTENDANCE. Commission members shall advise the designated Staff member or chairperson of an anticipated absence from any regularly scheduled Economic Development Commission meeting. Any member attending less than eighty percent of the meetings per year without consent of the commission shall be deemed to have vacated the office, and such vacancy shall be filled by the EDA pursuant the Chapter 408.06 of t he Municipal Code. A leave of absence may be granted by the consent of the commission. EDC Bylaws Revised April 19, 2002 2 V. PROFESSIONAL CONSULTANTS. Advice from, consultation with, and/or requests for review by the City Attorney, Bond Attorney, City Engineer, City Planning Agency, or o ther paid consultants shall be in accordance with the Municipal Code. VI. ADJOURNMENT. Meetings shall adjourn on or before 90 minutes from the time of call to order unless a two-thirds majority of the members present agree to extend the time of adjournment. VII. MINUTES. Approved minutes shall be the official record of the Economic Development Commission. A. The minutes shall state: 1. The kind of meeting, whether regular business or special and the date, time and place. 2. Roll call of members present and whether absent members are excused or unexcused. 3. Corrections to and approval of the previous minutes and the vote taken. 4. Description of each item being discussed. 5. A motion and second is required for each action item and the motion shall be recorded as accurately as possible. 6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and whether motion carries or fails. 7. Specific concerns addressed to the chairperson for inclusion in the minutes. 8. Reports by members. 9. Time for adjournment. 10. Signature of the Staff designated member. B. All minutes shall be clearly marked to indicate either "APPROVED" or "UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes "UNAPPROVED". Approved copies may be obtained upon request. A copy of the approved minutes shall be filed with the EDA Executive Director. EDC Bylaws Revised April 19, 2002 3 VIII. LIAISON TO EDA. In the event of the absence of the EDA ex-officio member, a commission member may be appointed by the chairperson to represent the Economic Development Commission at the next regular EDA meeting. IX. POTENTIAL CONFLICT OF INTEREST. When a potential conflict of interest may exist for commission member or members, the member(s) shall ask to be excused and step down from the commission prior to discussion on that item. X. SUPPLEMENTARY PUBLICATIONS. All commission members shall receive a copy of the Municipal Code, Chapter 408, as well as other materials as provided by the EDA, Staff or other commission members. Item #: 6A Meeting Date: February 17, 2017 Type of Business: EDC City of Mounds View Staff Report To: Economic Development Commission From: Brian Beeman, Business Development Coordinator Item Title/Subject: Reports of Staff A. Crossroad Pointe Redevelopment Project Staff continues to contact developers informing them of the possibilities at the Crossroad Pointe redevelopment site. City staff attended a developer’s round table last week and four developers analyzed Crossroad Pointe. Each d eveloper specializes in different types of development including, industrial, housing, senior housing, and commercial development. They mentioned that they are cautious to see what will happen with the 427 acres at Rice Creek Commons and until they know ex actly what will be developed, they are not willing to put forth the time, effort, and expense into Crossroad Pointe. They said they are not able to create demand and all of them said mixed-use will not work on this site unless the demand it there. The demand for mixed-use may eventually return, however they don’t see this type of demand at this particular site for several years. Further, they said the current demand may be for an auto dealership, convenience store, or possibly a restaurant. All of them seemed to think that affordable housing would work. None of them seemed interested in the site. However, staff has had interest for senior housing from another developer and also an extended stay hotel with a separate building for market rate apartments. When the City Council had last met in their third visioning session for this site, they didn’t want affordable housing and the Mayor mentioned that the benefit to the City owning the land is that the City has time to wait and see what the demand creates for the site. With very limited options, all staff can do is continue to market the site in order to make developers aware of the property. However, the vision of the Council would need to change in order to meet the current demand or the City will need to be willing to patient and allow the property to sit for several years until the demand equation changes for a different type of product. B. Business Retention & Expansion (BR&E) Visits Most of the local businesses have already been visited; there have been no new BR & E visits since the last EDC meeting December 16, 2016. C. Rice Creek Commons (TCAAP) Development Update As winter has come, there has been no new construction news to report. Construction will resume in the spring of 2017. Reports of Staff February 17, 2017 Page 2 of 2 D. Mounds View Project Updates Website: The initial staff design survey meeting was conducted February 8, 2017. The design kick-off meeting with REVIZE will begin the end of March. REVIZE will provide a mock web design to review once all pictures, files, an d overall site plan has been completed. The entire best-case scenario for the design phase is expected to take approximately 5-6 months and around 15-17 weeks in the best case scenario to launch the new website. E. North Metro Business Council Meeting The next North Metro Business Council meeting will be held March 8, 2017 at 7:30 a.m. at the Mermaid Event Center. The theme will be community policing and engagement. Chief Nate Harder of Mounds View, the new Ramsey County Sheriff, and a member of the Metro-Transit Police force is expected to be in attendance. Jason Helgemoe is organizing the event in cooperation with the Twin Cities North Chamber of Commerce. F. Other Upcoming Events/Reports MWF Developers is looking to construct around 52 units of workforce housing on two lots owned by Cynthia Johnson, located at 2865 Mounds View Boulevard and 7980 Groveland Road. On January 3, 2017 at a Council work session the developer and City Council discussed the project and the possibility of using a Housing TIF as well as Housing Tax Credits, and a discussion on allowing leniency on the three acre Planned Urban Development (PUD) requirement. The Council seemed generally in favor of the development but has requested that the developer come back when more of the financial details are known surrounding the Housing TIF. Since the last report, one of the property owners has declined to sell, thus reducing the available acres allowed for the development. If all goes well, the developer plans to submit the tax credit application in the spring of 2017 and if awarded both the tax credit and housing TIF, would anticipate starting construction April 2018 and completing construction December 2019, finishing the lease-up around June of 2019. G. Reports of Commissioners (Agenda Item 7) Gary Meehlhause will provide an update on Atlas Staffing ribbon cutting. H. Upcoming EDC Meetings (Agenda Item 8) The next meeting will be held March 17, 2017 at 7:30 a.m. as needed. Business Development Coordinator Beeman will notify the EDC a week before the meeting is scheduled informing the EDC whether or not the March meeting will be held. ______________________________ Brian Beeman Business Development Coordinator