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HomeMy WebLinkAbout02-28-2000CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MONDAY, FEBRUARY 28, 2000 AGENDA ROLL CALL: President Coughlin, Vice President Stigney, Commissioner Marty, Commissioner Quick, Commissioner Thomason 1. AGENDA ADDITIONS: 2. APPROVAL OF MINUTES A. Approve Minutes of January 10, 2000 3. SPECIAL ORDER OF BUSINESS: None 4. CONSENT AGENDA None 5. EDA BUSINESS A. Award of Demolition Bid for EDA-owned property located at 2225 Hillview Road. B. Set a Public Hearing for Monday, March 13, 2000, at 7:05 p.m. to Consider a Resolution on the Proposed Adoption of the City’s Business Subsidy Policy under Minnesota Statutes, Sections 116J.993 through 116J.995. C. Adopt Resolution No. 00-EDA122 Approving the Appointment of the Economic Development Commission Elected Chairperson. 6. REPORTS 7. ADJOURNMENT PROCEEDINGS OF THE MOUNDS VIEW EDA CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 10, 2000 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:55 P.M. CALL MEETING TO ORDER ROLL CALL: Coughlin, Marty, Quick, Stigney, and Thomason. NOT PRESENT: None. 1. AGENDA ADDITIONS None. 2. APPROVAL OF EDA MINUTES A. Approve minutes of December 13, 1999. MOTION/SECOND: Marty/Stigney. To approve the minutes of EDA for December 13, 1999, as presented. Ayes – 5 Nays – 0 Motion carried. 3. SPECIAL ORDER OF BUSINESS None. 4. CONSENT AGENDA None. 5. EDA BUSINESS A. Consideration of Resolution No. 00-EDA-120, Appointing Economic Development Commission Members Community Development Director Jopke stated the Economic Development Commission is a commission appointed by, and advising the Economic Development Authority. He indicated Mr. Jerold Khan’s term expired at the end of the year, therefore, there is a vacancy on this Mounds View EDA January 10, 2000 Regular Meeting Page 2 commission for a Business Representative. Community Development Director Jopke stated Dr. Gregory Belting has indicated an interest in serving on the Economic Development Commission, and the resolution before the Council would appoint Dr Belting to a three-year term, expiring December 31, 2002. President Coughlin stated it gave him great pleasure to present Dr. Belting’s name for consideration for appointment to the Economic Development Commission. He extended his appreciation to Mr. Khan for his very good work during the past year. He explained that Mr. Khan’s business, Action Press, has moved out of town, and into New Brighton, however, it is still located in the area, therefore, those individuals with printing needs could still take their business to Action Press, which is a wonderful company. He extended his heartfelt thanks to Mr. Khan for coming in to serve on the Economic Development Commission at the end of a term that was previously vacated. He reiterated that Mr. Khan had done a great job, adding that he would also be sending him a letter in that regard. MOTION/SECOND: Thomason/Stigney. To Approve Resolution No. 00-EDA-120, a Resolution Appointing Dr. Gregory Belting to the Economic Development Commission for a Three-year Term, Expiring December 31, 2002. Ayes – 5 Nays – 0 Motion carried. B. Consideration of Resolution No. 00-EDA-121, Appointing EDA Vice President and EDC Liaison Appointments President Coughlin stated this item appoints the Economic Development Authority Vice President and the Economic Development Authority Liaison to the Economic Development Commission, for the year 2000. He indicated he had previously requested he be appointed to the position of Liaison to the Economic Development Commission, and would reiterate this request. President Coughlin inquired if Vice President Stigney would be agreeable to continue as Vice President of the Authority. Vice President Stigney agreed. MOTION/SECOND: Marty./Stigney. To Approve Resolution No. 00-EDA-121, a Resolution Appointing Roger Stigney as Economic Development Authority Vice President and Dan Coughlin as Economic Development Commission Liaison, for the Calendar Year 2000. Ayes – 5 Nays – 0 Motion carried. 6. REPORTS Mounds View EDA January 10, 2000 Regular Meeting Page 3 City Administrator Whiting advised that the joint meeting of the Economic Development Authority and the Economic Development Commission would be held on Thursday, January 20, in the City Hall. Commissioner Marty added that the Economic Development Commission was scheduled to meet at 6:00 p.m., that evening, and would be joined by the Economic Development Authority at 7:00 p.m. 7. ADJOURNMENT President Coughlin adjourned the meeting at 8:00 p.m. Respectfully submitted, Recorded and transcribed by: Trish Pearson TimeSaver Off Site Secretarial, Inc. Meeting Date: February 28, 2000 Type of Business: EDAB Mounds View Economic Development Authority Staff Report To: Mounds View Economic Development Authority From: James Ericson, Planner Item Title/Subject: Consideration of EDA Resolution 00-EDA-123 Awarding the Contract to Demolish the HRP House Located at 2225 Hillview Road to the Low Bidder Date of Report: February 24, 2000 _________________________________________________________________________________ SUMMARY On June 28, 1999, the EDA approved Resolution 99-EDA-114 approving the property located at 2225 Hillview Road for participation in the Housing Replacement Program. The closing on the property occurred on December 14, 1999. On February 9, 2000, staff mailed out Requests for Proposals (RFPs) for the demolition of 2225 Hillview Road to eleven metro area demolition contractors. Two of the RFPs came back as undeliverable. Of the remaining nine RFPs, five responded with bids to accomplish the demolition work according to the specifications contained therein. The following is a list of the five bids: Contractor Base Demo Cost Alt. 1 Cost Alt. 2 Cost Total Demo Cost Lloyds’ $10,500 $2,500 $400 $13,400 Veit $7,876 $850 $500 $9,226 USD $7,377 $450 $350 $8,277 Sauter $5,750 $450 $350 $6,550 Kevitt $5,475 $675 $750 $6,900 ACTION TO BE CONSIDERED Staff has drafted EDA Resolution 00-EDA-123 which awards the demolition contract to Kevitt Excavating, Inc. of Crystal, Minnesota in an amount not to exceed $6,900 plus an additional ten percent contingency buffer to cover any unforeseen or unanticipated expenses . RECOMMENDATION Approve EDA Resolution 00-EDA-123 which awards the demolition bid for 2225 Hillview Road to Kevitt Excavating. James Ericson, Planner Demolition Contractors – RFP LIST 2225 Hillview Road RFPs mailed February 9, 2000 Herbst & Sons Demolition Co., Inc. 2299 County Road H Mounds View, MN 55112 Kevitt Excavating, Inc. 3335 Pennsylvania Avenue North Crystal, MN 55427 Veit Companies 612-428-2242 14000 Veit Place Attn: Nick Bartemio Rogers, MN 55374 Sauter & Sons Excavating 14050 Azurite Street NW Ramsey, MN 55303 Carl Bolander & Sons 251 Starkey Street St. Paul, MN 55107 Ceres Environmental 3825 85th Ave. No. Brooklyn Park, MN 55443 612-425-8822 Doty & Sons, Inc. 620 - 39th Avenue NE Minneapolis, MN 55421 Thomas Contracting 101 27th Avenue SE Minneapolis, MN 55414 USD Minnesota LLC 2105 Daniels Street Long Lake, MN 55356 612-476-1476 Anderson Ray & Sons 930 Duluth Street St. Paul, MN 55106 651-774-2550 Lloyds Construction Services, Inc. 7207 W. 128th St. Savage, MN 55378 612-746-5832 REQUEST FOR PROPOSAL Date: February 8, 2000 To: Area Demolition Contractors From: Mounds View Economic Development Authority RE: Requests for Proposals for Demolition of 2225 Hillview Road The Mounds View Economic Development Authority is requesting proposals for demolition of buildings located at 2225 Hillview Road in Mounds View. If you are interested in submitting a proposal, please see the enclosed specifications and agreement. Proposals must be completed on the enclosed Demolition Agreement form and submitted by 4:00 p.m. on Friday, February 23, 2000. The Economic Development Authority will award the contract on February 28, 2000. For additional information on this project or to arrange a time to review the site with City staff, please call Jim Ericson at 612-717-4022. Please submit proposals to: City of Mounds View Jim Ericson 2401 Highway 10 Mounds View, MN 55112 n:\data\users\jime\share\housing\hrp\2225 hillview\rfpdemo.doc MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY SPECIFICATIONS FOR REMOVAL OF BUILDING AND SITE IMPROVEMENTS AT 2225 HILLVIEW ROAD Scope of Services The contractor shall furnish all labor, materials and equipment and shall perform all services and work required to remove the listed building, structures and site improvements in strict accordance with these specifications and in accordance with the City ordinances pertaining to the removal of building and structures. The contractor is expected to examine the site of work to evaluate existing conditions prior to committing to bid amount. Failure to do so shall in no way relieve the contractor from performing the work as required or be grounds for a claim for extra payment. Property to be Demolished The house and shed, all equipment and site improvements relating to the building at 2225 Hillview Road shall be removed from the site and properly disposed. Only the garage is to remain on the site. Abandonment of Well While an environmental assessment of the property as well as inspection by City Staff did not reveal the presence of a well, Minnesota Department of Health (MDH) requires that a licensed well contractor search for the presence of a well in conjunction with the demolition. If a well is found to exist, the licensed well contractor shall inspect to verify that the well has been properly capped and sealed, providing the results of this inspection to MDH. If the well needs to be capped and sealed, this must be completed by a licensed well contractor approved by MDH and in accordance with specifications determined by the MDH. Removal of Septic System There is reason to believe that a septic system exists on the property. If such a system is found to exist, it will need to be removed. Environmental Issues Attached are the results of the hazardous material survey for 2225 Hillview Road. The assessment did locate the presence of asbestos in the floor tiles leading to the basement, a thermostat containing mercury in the living room and fluorescent fixtures in the basement. Prior to demolition of the structures and site improvements, the asbestos-containing floor tiles will need to be removed by a licensed abatement contractor using appropriate removal methods and engineering controls. In addition, all appliances, fluorescent lights and ballasts, thermostat and chemicals should be handled and disposed of appropriately as recommended by appropriate state and federal state agencies. Contractor shall be responsible for submitting the attached Notification of Intent to Perform a Demolition form to the Minnesota Pollution Control Agency. Permits Required The contractor shall, at the contractor’s own expense, obtain all required licenses and permits in relation to the demolition. Disconnection of Utilities The contractor shall be responsible for the disconnection of all utilities. The sanitary sewer shall be capped at the property line with a permanent watertight cap or plug. The water services shall be disconnected at the curb stop. For further specifications on utility disconnections, please call 612-717-4050. Water and sewer disconnects must be done by a licensed contractor. Permits will be required for disconnects. Disconnection of all utility services to the site shall be the first order of work. Demolition may not commence until the utility services have been disconnected and a demolition permit has been obtained. Indemnity and Insurance The demolition and clearing of the site shall be carried out in such a manner to preclude damage to adjacent properties. The contractor must agree to hold harmless the City of Mounds View, the Mounds View Economic Development Authority, and their respective employees from any claims for damages resulting from any work performed under this contract. The contractor shall carry not less than $500,000 in public liability insurance and not less than $100,000 in property damage insurance naming the City as an additional insured and agrees to assume all liabilities for any act or deed of said contractor or sub-contractor and shall save the City harmless against any and all suits, actions or claims brought on through any work under the performance of this contract. A certificate of insurance shall be provided at the time of license approval and permit application. The contractor shall erect and maintain all necessary barricades and warning to adequately safeguard the public and workers. Notice to City The contractor shall notify Jim Ericson, Planner, City of Mounds View, two days prior to the commencement of demolition work. Removal of Materials from Site All salvage materials and/or debris remaining in the building and on the grounds of the site shall be the property of the contractor and removed from the premises and shall not be stored, burned or buried on the site. The contractor shall completely remove all building materials and debris from the site including all concrete sidewalks, footings, floors on grade and below grade, foundations, curbing, driveway and parking lot areas, unless otherwise specified. No burial of materials will be permitted on the site. Inspections and Final Grade/Filling The entire site shall be finished to a uniform grade. Excess earth on the site may be used to fill any excavations or depressions. The contractor shall bring in suitable fill if on-site material is not adequate. No debris shall be placed as fill on the site. The contractor shall take such measures as may be necessary to control dust on the site during the duration of the contract. The contractors must call for an inspection by the City Building Inspector prior to any back-fill of excavations. Failure to do so will result in re-excavation at no additional compensation. Default and Cancellation In the event that any provision of the specifications are violated by the contractor, the Mounds View EDA may terminate the contract by written notice to the contractor. In such event, the EDA may take over the work and prosecute same to completion, and the contractor shall be liable to the EDA for any excess cost occasioned by the EDA. Completion of Work All work must be completed by March 25, 2000. At the discretion of the Mounds View EDA, a reasonable extension of time may be granted if such extension is in the interest of the City or if conditions of weather appear to warrant such an extension. Payment Payment to the contractor will be made upon satisfactory completion of this contract as determined by the Executive Director of the Economic Development Authority. RESOLUTION NO. 00-EDA-123 MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AND AUTHORIZING THE EXPENDITURE OF TAX INCREMENT FUNDS FOR THE DEMOLITION OF HOME AT 2225 HILLVIEW ROAD AS PART OF THE EDA HOUSING REPLACEMENT PROGRAM It is hereby resolved by the Board of Commissioners (the ΑBoard≅) of the Mounds View Economic Development Authority (the ΑAuthority≅) as follows: Section 1. Recitals. 1.01 The Authority has the powers provided in Minnesota Statutes, Sections 469.124 to 469.134 and 469.090 to 469.108 (collectively, the ΑAct≅). 1.02 Pursuant to and in furtherance of the objectives of the Act, the Authority has undertaken a program to promote development and redevelopment of certain land within the City of Mounds View and in this connection is engaged in carrying out the Mounds View Economic Development Project (the ΑProject≅) within the City. 1.03 There has been approved pursuant to the Act a Project Plan for the Project. 1.04 The Housing Replacement Program has been adopted under and as part of the Project Plan. 1.05 The redevelopment of property within the Project is a stated objective of the Project Plan and the Housing Replacement Program. 1.06 In order to achieve the objectives of the Project Plan, the Authority has determined to provide substantial aid and assistance through the financing of certain public costs of Development. 1.07 The stated purposes of the Housing Replacement Program include reducing the social costs of blight, making better use of public infrastructure, and redistributing tax base to communities with higher levels of fiscal needs. The Housing Replacement Program’s objectives include replacing smaller, lower-value housing on scattered sites throughout the City with larger, new and higher-value housing designed for families, the elimination of blighting influences and substandard housing, and the increase of available quality housing for families within the City. 1.08 On June 28, 1999, the Authority approved for participation in the Program and authorized purchase of the home located at 2225 Hillview Road (the ΑProperty≅). 1.09 In order to prepare the lot for redevelopment, it is necessary that the Authority provide funding for the demolition of the Property. 1.10 In response to Requests for Proposals mailed to area contractors on February 9, 2000, Staff has received five bids to accomplish the demolition of the Property. Section 2. Resolved. 2.01 That the Board hereby determines that the Authority’s expenditure to effectuate demolition of the Property would be in furtherance of the Project Plan and the Housing Replacement Program and hereby approves and authorizes said action 2.02 That the Board of the Authority hereby authorizes the President and Executive Director to award the contract to demolish Property to low bidder Kevitt Excavation, Inc., appropriating a maximum of $7,590 in tax increment funds. Adopted by the Board of Commissioners of the Mounds View Economic Development Authority this 28th day of February, 2000. ___________________________ Dan Coughlin, President ATTEST: ________________________________ Charles S. Whiting, Executive Director M:\MasterFiles\1999 thru 2010\2000\EDA\EDA Packets\02-28-00\Item No. 05B--Business Subsidy--Aaron Parrish.doc Item No. 5B Staff Report No. Meeting Date: 2-28-00 Type of Business: EDA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: EDA President and Commissioners From: Aaron Parrish, Economic Development Coordinator Item Title/Subject: Business Subsidy Public Hearing Date of Report: February 24, 2000 Background: Last year the Minnesota Legislature and Governor passed the “1999 Business Subsidies Law” (Minnesota Statutes § 116J.993 through §116J.995). As a result, communities are required to develop and adopt a business subsidy policy for all subsidies granted after August 1st, 1999. After a policy is developed, business subsidies granted that exceed $25,000 require a local unit of government to enter into a “Business Subsidy Agreement.” In short, the policy will guide the development of “Business Subsidy Agreements.” At this point, the EDC has considered and is recommending a policy. As a requirement of the legislation, a public hearing needs to be held by both the EDA and the City Council. This item is scheduled to be discussed at the March 6th, 2000 workshop. At that time, more detailed information and a copy of the policy will be presented for discussion. Recommendation: Staff recommends setting a public hearing on Monday March 13th, 2000 at 7:10p.m. for purposes of establishing a “Business Subsidy Policy.” ____________________________ Aaron Parrish Economic Development Coordinator M:\MasterFiles\1999 thru 2010\2000\EDA\EDA Packets\02-28-00\Item No. 05C--EDC Chair Appt.--Aaron Parrish.doc Item No. 5C Staff Report No. Meeting Date: 2-28-00 Type of Business: EDA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: EDA President and Commissioners From: Aaron Parrish, Economic Development Coordinator Item Title/Subject: Consideration of Resolution No. 97-EDA61 Approving the Appointment of the Economic Development Commission Elected Chairperson Date of Report: February 24, 2000 Background: Per Mounds View Municipal Code Chapter 408.07, Subdivision 1 the Economic Development Commission is required to appoint a chairperson from among its voting members at the first regular meeting of the year. This appointment of a chairperson by the EDC members is subject to the Economic Development Authority approval. The EDC unanimously voted to appoint Tom Field as Chairperson at their January 2oth Regular Meeting. The term of appointment shall be for one year consistent with the Mounds View Code Chapter 408.07, Subdivision 1. Attached is a resolution which approves of Dan Nelson as Chairperson effective until December 31, 2000. Recommendation: Adopt the proceeding resolution appointing Tom Field Chairperson of the Economic Development Commission ____________________________ Aaron Parrish Economic Development Coordinator M:\MasterFiles\1999 thru 2010\2000\EDA\EDA Packets\02-28-00\Item No. 05C--EDC Chair Appt.--Aaron Parrish.doc RESOLUTION NO. 00-EDA122 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE APPOINTMENT OF THE ECONOMIC DEVELOPMENT COMMISSION ELECTED CHAIRPERSON WHEREAS, the Municipal Code Chapter 408.07, Subdivision 1 entitled Economic Development Commission, Organization states that "at the first regular meeting of the year, the Commission shall appoint a chairperson from among its voting members and that this appointment shall be subject to Authority approval and shall consist of a one year term"; and WHEREAS, through a unanimous vote of the Economic Development Commission members on January 20th, 2000 Tom Field was elected chairperson of the Economic Development Commission. NOW, THEREFORE, BE IT RESOLVED that the Economic Development Authority of the City of Mounds View hereby approves the appointment of Tom Field as Chairperson of the Economic Development Commission. Adopted this 28th day of February, 2000. ATTEST: (SEAL)