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HomeMy WebLinkAbout01-13-2014 CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MOUNDS VIEW CITY HALL Monday, January 13, 2014 6:30 PM 1. CALL TO ORDER 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, Commissioner Meehlhause, Commissioner Mueller 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. APPROVAL OF MINUTES A. October 14, 2013, EDA Minutes B. October 28, 2013, EDA Minutes 6. CONSENT AGENDA 7. EDA BUSINESS A. Resolution 14-EDA-283, Electing and Appointing Officers to the Mounds View Economic Development Authority (EDA) B. Resolution 14-EDA-284, Appointing Members to the Economic Development Commission (EDC) 8. REPORTS 9. NEXT EDA MEETING: Monday, January 27, 2014, at 7pm 10. ADJOURNMENT PROCEEDINGS OF THE MOUNDS VIEW EDA 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 14, 2013 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 6:30 P.M. 9 10 11 1. CALL MEETING TO ORDER 12 13 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, 14 Commissioner Meehlhause, Commissioner Mueller, and Executive Director Ericson. 15 16 NOT PRESENT: None. 17 18 3. APPROVAL OF AGENDA 19 20 MOTION/SECOND: Mueller/Hull. To Approve the October 14, 2013, Agenda as presented. 21 22 Ayes – 5 Nays – 0 Motion carried. 23 24 4. PUBLIC INPUT 25 26 None. 27 28 5. APPROVAL OF MINUTES 29 30 A. August 12, 2013, EDA Minutes. 31 32 Commissioner Mueller requested a change on Page 3, Line 16 as a comma should be added.. 33 34 Commissioner Meehlhause requested a change on Page 2, Line 37 stating the word “to” should 35 be removed. 36 37 MOTION/SECOND: Mueller/Meehlhause. To Approve the August 12, 2013, Minutes as 38 amended. 39 40 Ayes – 5 Nays – 0 Motion carried. 41 42 Mounds View EDA October 14, 2013 Regular Meeting Page 2 B. August 26, 2013, EDA Minutes. 1 2 Commissioner Meehlhause requested a change on Page 2, Line 15 stating the word “if” should be 3 eliminated. 4 5 MOTION/SECOND: Gunn/Mueller. To Approve the August 26, 2013, Minutes as amended. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 6. CONSENT AGENDA 10 11 None. 12 13 7. EDA BUSINESS 14 15 A. Resolution 13-EDA-282 Accepting a Proposal for Land Development 16 Planning Services for the Southwest Corner of County Road 10 and County 17 Road H2 18 19 Economic Development Specialist Steinmetz stated on August 16, 2013, the EDC recommended 20 the EDA solicit land development planning proposals for the EDA’s redevelopment site located 21 at the southwest corner of County Road 10 and County Road H2. Staff solicited an RFQ from 22 eight different land use firms and received four responses to date. The proposals were from 23 Bolton & Menk, HKgi, Stantec and WSB, and ranged in price from $12,900 to $19,500. It was 24 noted the expense of the consultant would be paid for with TIF funds. She reported both a land 25 use and market study would be completed by the consultant. Of the four proposals submitted, 26 HKgi best met the City’s objectives within the RFQ. Staff recommended the EDA proceed with 27 the HKgi proposal in the amount of $19,500. 28 29 Commissioner Hull asked if the City has worked with HKgi in the past. Executive Director 30 Ericson reported HKgi was a prominent planning consulting company. He could not recall if the 31 Mounds View had worked with HKgi in the past. He explained HKgi specialized in providing 32 redevelopment planning services. Economic Development Specialist Steinmetz added that HKgi 33 completed a great deal of background work prior to submitting their proposal. 34 35 President Flaherty requested further information on the Maxfield study. Economic Development 36 Specialist Steinmetz discussed this matter in further detail stating Maxfield would assist the 37 consultants with the market research study. 38 39 Commissioner Meehlhause asked if staff had contacted any of the references from HKgi. 40 Economic Development Specialist Steinmetz explained she had contacted the references and 41 received rave reviews on the company. 42 Mounds View EDA October 14, 2013 Regular Meeting Page 3 1 President Flaherty inquired how the expense would be funded. Executive Director Ericson 2 commented the EDA had funds available in TIF dollars to cover the consulting expense. He 3 reported an allocation could be completed at a subsequent meeting. 4 5 Commissioner Mueller thanked staff for the thorough report on this item. She further discussed 6 the Bolton & Menk RFQ stating she was pleased with the time table included in the proposal. 7 She expressed concern with the value differences between the proposals given the large range in 8 prices. 9 10 Commissioner Hull asked if Bolton & Menk completed the 2006 study. Economic Development 11 Specialist Steinmetz stated the 2006 study was completed by Stantec, formerly Bonestroo. 12 13 Commissioner Hull preferred the Bolton & Menk RFQ. 14 15 Commissioner Meehlhause asked that staff summarize the recommendation again for the 16 Commission. Economic Development Specialist Steinmetz stated she and Executive Director 17 Ericson evaluated the four proposals and found that HKgi best met the objectives set forth within 18 the RFQ. In addition, she supported the HKgi proposal due to the fact this company was a 19 planning firm, and not an engineering firm. She indicated her second choice was Stantec and her 20 third choice would be Bolton & Menk. 21 22 Executive Director Ericson added that the other firms could provide a quality product for the City 23 of Mounds View. However, HKgi had a great deal of experience providing planning services. 24 25 President Flaherty thanked staff for the additional comments. He indicated the EDA may need 26 additional information in order to reach a consensus on this matter. He recommended this item 27 be postponed to a future meeting. 28 29 Commissioner Hull questioned if the City had a tight deadline for this project. Executive 30 Director Ericson explained the City could wait two weeks for this decision. 31 32 President Flaherty requested this item be brought back to the EDA for further discussion on 33 October 28, 2013. 34 35 8. REPORTS 36 37 Economic Development Specialist Steinmetz explained October 20-26, 2013 was Minnesota 38 Manufacturer’s Week in Mounds View. 39 40 9. NEXT EDA MEETING: Monday, October 28, 2013, at 6:30 p.m. 41 42 Mounds View EDA October 14, 2013 Regular Meeting Page 4 10. ADJOURNMENT 1 2 President Flaherty adjourned the meeting at 6:58 p.m. 3 4 Respectfully submitted, 5 6 7 Recorded and transcribed by: 8 Heidi Guenther 9 TimeSaver Off Site Secretarial, Inc. 10 PROCEEDINGS OF THE MOUNDS VIEW EDA 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 28, 2013 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 6:30 P.M. 9 10 11 1. CALL MEETING TO ORDER 12 13 2. ROLL CALL: President Flaherty, Vice President Gunn, Commissioner Hull, 14 Commissioner Meehlhause, Commissioner Mueller, and Executive Director Ericson. 15 16 NOT PRESENT: None. 17 18 3. APPROVAL OF AGENDA 19 20 MOTION/SECOND: Mueller/Meehlhause. To Approve the October 28, 2013, Agenda as 21 presented. 22 23 Ayes – 5 Nays – 0 Motion carried. 24 25 4. PUBLIC INPUT 26 27 None. 28 29 5. APPROVAL OF MINUTES 30 31 None. 32 33 6. CONSENT AGENDA 34 35 None. 36 37 7. EDA BUSINESS 38 39 A. Resolution 13-EDA-282 Accepting a Proposal for Land Development 40 Planning Services for the Southwest Corner of County Roads 10 and H2. 41 42 Economic Development Specialist Steinmetz stated on August 16, 2013, the EDC recommended 43 the EDA solicit land development planning proposals for the redevelopment site located at the 44 southwest corner of County Road 10 and County Road H2. She discussed a proposed logo and 45 Mounds View EDA October 28, 2013 Regular Meeting Page 2 name for this site to be called Mounds View’s Crossroad Pointe. She recommended this name be 1 used going forward to assist in branding the location. 2 3 Economic Development Specialist Steinmetz reviewed the RFQ process noting four firms had 4 submitted proposals for land development planning services. She explained that after careful 5 evaluation of the four submitted proposals by staff, HKgi best met the objectives of the RFQ. It 6 was noted these proposals were reviewed by the EDA at their October 14th meeting and the EDA 7 requested further information before making a decision. Staff recommended the EDA consider 8 Resolution 13-EDA-282 accepting the proposal from HKgi for land development planning 9 services for the property located on the southwest corner of County Road 10 and County Road 10 H2. 11 12 President Flaherty requested further information on the evaluation process followed by staff. 13 14 Economic Development Specialist Steinmetz discussed the evaluation process followed by her 15 and Executive Director Ericson, noting HKgi specialized in consultant planning services and had 16 best met the objectives within the RFQ. For this reason, staff was still recommending HKgi for 17 the land development planning services, even though this company did not come in with the 18 lowest bid. 19 20 Commissioner Mueller asked if Stantec’s bid came in the lowest due to the work completed in 21 2006 for this site. 22 23 Stuart Krahn, Stantec, explained the Stantec bid was reasonably priced due to the past study 24 completed for this site. He stated Stantec had a level of familiarity with the site. He indicated all 25 of the planning work for the new study would be completed in house. 26 27 Commissioner Mueller questioned Stantec’s favorite part of the redevelopment planning process. 28 29 Mr. Krahn described what his role would be for the project and explained he enjoyed being the 30 creative process of configuring new sites. 31 32 President Flaherty further discussed each of the four firms that had submitted proposals, noting 33 their strengths and weaknesses. He questioned why staff was recommending the EDA go another 34 direction when Stantec already had experience with this site. 35 36 Executive Director Ericson stated each of the firms that responded to the RFQ would provide 37 great planning services to the City. He indicated HKgi simply did a better job responding to the 38 tasks and understands the City’s goals from a planning and economic developments standpoint. 39 He commented that both he and Economic Development Specialist Steinmetz evaluated each of 40 the proposals individually and scored HKgi with the same exact ranking. 41 42 Mounds View EDA October 28, 2013 Regular Meeting Page 3 President Flaherty agreed that the HKgi RFQ was the most detailed. He stated he was simply 1 trying to justify the extra expense. He commented that staff would support either of the top two 2 candidates. 3 4 Vice President Gunn discussed the top two RFQ candidates noting several of the HKgi staff 5 members had worked on the TCAAP plan. She supported either of the top two plans. 6 7 President Flaherty recommended the EDA proceed with the Stantec proposal as the City had a 8 great working relationship with this organization. 9 10 MOTION/SECOND: Flaherty/Gunn. To Approve the Resolution 13-EDA-282 Accepting the 11 Stantec RFQ for Land Development Planning Services for the Southwest Corner of County 12 Roads 10 and H2. 13 14 Commissioner Mueller stated she favored both the Bolton & Menk and Stantec proposals. Her 15 only concern with the Bolton & Menk RFQ was that a portion of the work would be 16 subcontracted out. She was pleased that Stantec would be completing the entire study in-house. 17 18 Commissioner Meehlhause respected the recommendation made by staff. He had hoped that the 19 HKgi proposal would be approved this evening, however, he would support the motion. 20 21 Ayes – 5 Nays – 0 Motion carried. 22 23 MOTION/SECOND: Mueller/Gunn. To Rename the Southwest Corner of County Roads 10 and 24 H2 to Crossroad Pointe. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 8. REPORTS 29 30 President Flaherty wished Economic Development Specialist Steinmetz well as she would be 31 leaving the City of Mounds View for a position with the City of Big Lake. 32 33 Economic Development Specialist Steinmetz thanked the City for the opportunity to work for 34 Mounds View over the past six years. She also thanked the business community for their 35 continued support. 36 37 Commissioner Mueller appreciated Economic Development Specialist Steinmetz’s contributions 38 to the City of Mounds View over the past six years, such as the Mounds View Business Council, 39 the Mounds View Matters publication and local business tours. 40 41 9. NEXT EDA MEETING: Tuesday, November 12, 2013, at 6:30 p.m. 42 Mounds View EDA October 28, 2013 Regular Meeting Page 4 1 10. ADJOURNMENT 2 3 President Flaherty adjourned the meeting at 6:56 p.m. 4 5 Respectfully submitted, 6 7 8 Recorded and transcribed by: 9 Heidi Guenther 10 TimeSaver Off Site Secretarial, Inc. 11 Item No: 7A Meeting Date: January 13, 2014 Type of Business: EDA City of Mounds View Staff Report To: Economic Development Authority From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 14-EDA-283 Electing and Appointing Officers to the Mounds View Economic Development Authority (EDA) Background Article 3, Section 3.1 of the EDA by-laws state that the President, Vice-President, Treasurer and Secretary shall be elected annually at the first meeting of the year. The EDA officers for 2013 were as follows: President: Joe Flaherty Vice-President: Sherry Gunn Treasurer: Carol Mueller Secretary: Gary Meehlhause Discussion January 13, 2014, is the first EDA meeting of the year. In accordance with the EDA by- laws, the EDA is required to appoint its officers. Recommendation Staff recommends that the EDA appoint officers and approve the attached EDA Resolution. Respectfully submitted, ________________________ Desaree Crane Assistant City Administrator County Road 10 EDA RESOLUTION 14-EDA-283 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ELECTING AND APPOINTING 2014 OFFICERS TO THE MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, Minnesota Statutes Section 469.096 addresses Officers, Duties and Organizational Matters relating to an Economic Development Authority; and WHEREAS, the Mounds View Economic Development Authority (the “Authority”) has adopted By-laws that govern the operation and function of the Authority; and WHEREAS, Minnesota Statutes Section 469.096 require the Authority to annually elect certain officers of the Authority – the President, Treasurer, and Secretary; and WHEREAS, the Authority By-laws require the Authority to annually elect certain officers of the Authority – the President, Vice-President, Treasurer and Secretary – at the first meeting of the year; and NOW, THEREFORE, BE IT RESOLVED that the Mounds View Economic Development Authority hereby elects the following individuals to serve as the officers of the Authority for 2014 as noted below: President: ____________________________ Vice President: ____________________________ Treasurer: ____________________________ Secretary: ____________________________ Adopted this 13th day of January, 2014. ________________________________ _______________, President ATTEST: ________________________________ James, Ericson, Executive Director (seal) Item No: 7B Meeting Date: January 13, 2014 Type of Business: EDA City of Mounds View Staff Report To: Economic Development Authority From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 14-EDA-284 Appointing Members to the Economic Development Commission (EDC) Background Dan Larson and Jennifer Wagner-Harkonen held EDC term seats that expired on December 31, 2013. According to the Mounds View City Code Section 408.03: The Commission shall be composed of seven (7) equal voting members, including three (3) business representatives and four (4) residents, appointed by the Authority Board of Commissioners based on the recommendation of the Economic Development Commission, from the applications submitted. Members shall have diverse qualifications with practical experience consisting of, not limited to, but including one (1) of the following areas: economics, finance, accounting, real estate, social services and marketing. Discussion Staff received two (2) EDC applications from Dan Larson and Jessica Birken. Jennifer Wagner-Harkonen did not want to reapply. The EDC considered the applications at their December meeting, and recommended to the EDA that the EDA approve Dan Larson and Jessica Birken to the EDC. Recommendation Staff recommends that the EDA consider the EDC recommendations and consider Dan Larson and Jessica Birken to the EDC. Respectfully submitted, ________________________ Desaree Crane Assistant City Administrator County EDA RESOLUTION 14-EDA-284 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING MEMBERS TO THE ECONOMIC DEVELOPMENT COMMISSION (EDC) WHEREAS, the Economic Development Commission (EDC) consist of members appointed by the Economic Development Authority (EDA); and WHEREAS, there are two (2) vacant seats on the EDC effective January 1, 2014; and WHEREAS, Dan Larson (resident seat) and Jennifer Wagner-Harkonen (resident seat) had term seats, which expired on December 31, 2013; and WHEREAS, City Staff received two (2) commission applications; and WHEREAS, the EDC considered the applications at their December 20, 2013, meeting and recommended Dan Larson and Jessica Birken to be appointed to the EDC. NOW, THEREFORE, BE IT RESOLVED, that the EDA does hereby appoint the following below to the EDC: Name Term Expiration Jessica Birken December 31, 2016 Dan Larson December 31, 2016 Adopted this 13th day of January, 2014. ________________________________ _______________, President ATTEST: ________________________________ James, Ericson, Executive Director (seal)