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HomeMy WebLinkAbout05-13-2002CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY MEETING AGENDA MONDAY, May 13, 2002 6:30 p.m. 1. CALL TO ORDER 2. ROLL CALL: President Sonterre, Vice President Stigney, Commissioner Quick, Commissioner Marty, Commissioner Thomas 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. Approval of Minutes for March 11, 2002. B. Approval of Minutes for April 22, 2002. 5. SPECIAL ORDER OF BUSINESS 6. UNFINISHED BUSINESS 7. CONSENT AGENDA A. Revision to the City of Mounds View Economic Development Commission Bylaws. 8. COUNCIL BUSINESS A. Approval of EDA Resolution No. 02-EDA-163 approving the Expenditure of TIF Pool Funds for second Planbook for updating and renovating Split Level homes. 9. ADJOURNMENT 10. Next EDA Meeting: May 28, 2002. PROCEEDINGS OF THE MOUNDS VIEW EDA CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting March 11, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 11:46 P.M. 1. CALL MEETING TO ORDER 2. ROLL CALL: Sonterre, Stigney, Quick and Marty. NOT PRESENT: Thomas. 3. APPROVAL OF AGENDA MOTION/SECOND: Marty/Stigney. To Approve the Agenda for March 11, 2002 as presented. Ayes – 4 Nays – 0 Motion carried. 4. APPROVAL OF EDA MINUTES A. Approve Minutes of February 25, 2002. MOTION/SECOND: Quick/Marty. To Approve the February 25, 2002 Minutes of the EDA as Amended. Ayes – 4 Nays – 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS City Attorney Riggs updated the Authority on the matter with the Mermaid Cabbot property indicating he had received calls from out east and was informed that all of the documents are in the hands of the appropriate parties to be forwarded to Minnesota with the hope that a closing would occur this week. Mounds View EDA March 11, 2002 Regular Meeting Page 2 7. CONSENT AGENDA A. Resolution 02-EDA-12, Approving an Appointment to the Economic Development Commission. Economic Development Coordinator Backman handed out a seating arrangement for the EDC that noted the three business and four resident seats. Economic Development Coordinator Backman indicated Staff was attempting to confirm the terms of the Commissioners. He then indicated the Resolution deals with the renewal for Tom Field. President Sonterre asked if the Mayor should have brought this forward rather than Staff. City Administrator Miller indicated that typically the Mayor would present the appointment but noted the policy was just adopted this evening. City Administrator Miller asked if a new application had been received. Economic Development Coordinator Backman indicated a new application was given to Ms. Reed. MOTION/SECOND: Sonterre/Marty. To Approve Consent Agenda Item 7A as Presented. Ayes – 4 Nays – 0 Motion carried. 8. EDA BUSINESS None. 9. SPECIAL ORDER OF BUSINESS None. 10. ADJOURNMENT President Sonterre adjourned the meeting at 11:52 p.m. 11. Next EDA Meeting: March 25, 2002 Respectfully submitted, Recorded and transcribed by: Joan Lenzmeier TimeSaver Off Site Secretarial, Inc. PROCEEDINGS OF THE MOUNDS VIEW EDA CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting April 22, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 6:41 P.M. 1. CALL MEETING TO ORDER 2. ROLL CALL: Sonterre, Stigney, Quick, Thomas and Marty. NOT PRESENT: None. 3. APPROVAL OF AGENDA Commissioner Marty pointed out there were no minutes for approval and suggested that item be removed from the agenda. MOTION/SECOND: Marty/Stigney. To Approve the Agenda for April 22, 2002 as presented. Ayes – 5 Nays – 0 Motion carried. 4. APPROVAL OF EDA MINUTES A. None. 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS None. 7. CONSENT AGENDA None. Mounds View EDA April 22, 2002 Regular Meeting Page 2 8. EDA BUSINESS A. Presentation of Mounds View Tax Increment Financing Cash Flow Analysis by Shelly Eldridge, Ehlers & Associates, Inc. Economic Development Coordinator Backman indicated that Staff had determined it would be prudent to have a cash flow analysis on the existing three TIF districts to provide insight into the ability for the districts to produce revenue until they are decertified. Ms. Eldridge reviewed her memo with the Economic Development Authority. She then commented that with the recent legislative changes the TIF districts would be producing 40% less tax increment. Ms. Eldridge noted there are three outstanding bonds, one to be paid off this year and the other two to be paid off in 2004. Ms. Eldridge reviewed the three existing TIF districts with the EDA. Ms. Eldridge indicated the Mermaid is a self-supporting project and was listed separately in the memo. She then said the bad news is that in 2002 there will be a deficit bond being paid off and increments will be down 35%. The good news is the City has the ability to transfer over non- defined TIF from the TIF pool to take care of the short-term shortfall. Ms. Eldridge indicated that once the bonds are paid off in 2005 the EDA would need to decide whether to require pay as you go projects. She also noted the City has the option of decertifying all the parcels to get those back in the City’s tax base. Commissioner Marty asked for clarification of the shortfall for 2002. Ms. Eldridge confirmed that there would be a half million dollar shortfall for 2002 but reminded the EDA that there are funds available to cover the shortfall. Commissioner Marty commented he would like to see as many parcels decertified as possible but asked whether there is concern about the compression of taxes. Ms. Eldridge explained that the districts have obligations through 2005 so the districts cannot be decertified until those bonds are paid off. She then said when the bonds are paid off the City would need to determine how to proceed. President Sonterre asked Staff whether there are potential projects that the City should be aware of. Mounds View EDA April 22, 2002 Regular Meeting Page 3 Economic Development Coordinator Backman indicated there may be projects in conjunction with the Highway 10 redevelopment as well as a potential project south of MultiTech and north of Medtronic. 9. ADJOURNMENT President Sonterre adjourned the meeting at 7:02 p.m. Respectfully submitted, Recorded and transcribed by: Joan Lenzmeier TimeSaver Off Site Secretarial, Inc. Amended 4/19/02 CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT COMMISSION BYLAWS I. AUTHORITY: These Bylaws are established in accordance with City Ordinance 408.07, Subdivision 6. "The Commission shall adopt bylaws for its governance and for the transaction of its business." There shall be no conflict between the Bylaws of this Commission and the provisions of the City Charter and the Municipal Code. II. MEETINGS. The regular meetings of the Commission shall be held on the third Friday of each month as established by resolution of the Economic Development Commission. Regular meetings may be changed, added or canceled by the chairperson or vice- chairperson. Special meetings may be added by the chairperson or vice-chairperson. A. The regular business meeting shall be for the purpose of making recommendations to the Economic Development Authority, herein EDA, conducting public hearings, drafting of reports, and for other discussion not requiring action (ie. vote) by the Commission. B. Meetings shall be conducted in accordance with State Open Meeting Laws. III. INFORMATIONAL PACKETS. Each commissioner shall receive an informational planning report for the items that are on the regular meeting agenda no later than the Tuesday preceding the regular meeting. Each commissioner is responsible for reviewing the material within the packet prior to the regular agenda meeting. IV. ATTENDANCE. Commission members shall advise the designated Staff member or chairperson of an anticipated absence from any regularly scheduled Economic Development Commission meeting. Any member attending less than eighty percent of the meetings per year without consent of the commission shall be deemed to have vacated the office, and EDC Bylaws Revised April 19, 2002 2 such vacancy shall be filled by the EDA pursuant the Chapter 408.06 of the Municipal Code. A leave of absence may be granted by the consent of the commission. V. PROFESSIONAL CONSULTANTS. Advice from, consultation with, and/or requests for review by the City Attorney, Bond Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code. VI. ADJOURNMENT. Meetings shall adjourn on or before 90 minutes from the time of call to order unless a two-thirds majority of the members present agree to extend the time of adjournment. VII. MINUTES. Approved minutes shall be the official record of the Economic Development Commission. A. The minutes shall state: 1. The kind of meeting, whether regular business or special and the date, time and place. 2. Roll call of members present and whether absent members are excused or unexcused. 3. Corrections to and approval of the previous minutes and the vote taken. 4. Description of each item being discussed. 5. A motion and second is required for each action item and the motion shall be recorded as accurately as possible. 6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and whether motion carries or fails. 7. Specific concerns addressed to the chairperson for inclusion in the minutes. 8. Reports by members. 9. Time for adjournment. 10. Signature of the Staff designated member. B. All minutes shall be clearly marked to indicate either "APPROVED" or "UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes "UNAPPROVED". Approved copies may be obtained EDC Bylaws Revised April 19, 2002 3 upon request. A copy of the approved minutes shall be filed with the EDA Executive Director. VIII. LIAISON TO EDA. In the event of the absence of the EDA ex-officio member, a commission member may be appointed by the chairperson to represent the Economic Development Commission at the next regular EDA meeting. IX. POTENTIAL CONFLICT OF INTEREST. When a potential conflict of interest may exist for commission member or members, the member(s) shall ask to be excused and step down from the commission prior to discussion on that item. X. SUPPLEMENTARY PUBLICATIONS. All commission members shall receive a copy of the Municipal Code, Chapter 408, as well as other materials as provided by the EDA, Staff or other commission members. RESOLUTION NO. 02-EDA-163 MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE EXPENDITURE OF TAX INCREMENT FUNDS TO FINANCE THE CITY’S COST IN PARTICIPATION WITH A CONSORTIUM OF COMMUNITIES IN THE DEVELOPMENT OF THE SECOND REMODELING PLANBOOK N:\DATA\GROUPS\ECONDEV\Eda\Resolutions\Res 02\02-EDA-163.doc It is hereby resolved by the Board of Commissioners (the “Board”) of the Mounds View Economic Development Authority (the “Authority”) as follows: WHEREAS, the Authority has the powers provided in Minnesota Statutes, Sections 469.124 to 469.134 and 469.090 to 469.108 (collectively, the “Act”); and, WHEREAS, the Authority seeks to expand the quantity and enhance the quality of the housing stock of the City of Mounds View; and, WHEREAS, the Authority previously determined that there was a need for a remodeling Planbook and approved the expenditure of tax increment funds in February 1998 for the first remodeling Planbook; and, WHEREAS, there is an opportunity to participate with a consortium of suburban communities in the creation of a second remodeling Planbook. The book would serve to assist and promote remodeling projects involving split-level detached homes within the city; and, WHEREAS, the Authority has appropriated $300,000 of tax increment funds for development/redevelopment purposes for 2002; and, WHEREAS, a financial commitment of at least $2,500 is needed for the City to participate with the consortium of communities in the development of the second remodeling Planbook. NOW THEREFORE BE IT RESOLVED, that the Mounds View Economic Development Authority, finding that the proposed expenditure would be consistent with the Authority’s mission and responsibilities, hereby approves the expenditure of $2,500 in Tax Increment funds to finance the City’s costs in participating with the consortium of communities for the development of a remodeling Planbook. NOW THEREFORE BE IT FURTHER RESOLVED, that the Mounds View Economic Development Authority hereby authorizes its President and Executive Director to execute an Agreement between the Mounds View EDA and the City of Brooklyn Park regarding the development of a remodeling Planbook for the City of Mounds View. Resolution 02-EDA-163 Page 2 Adopted by the Board of Commissioners of the Mounds View Economic Development Authority this 13th day of May 2002. ___________________________ Rich Sonterre, President ATTEST: SEAL ____________________________ Kathleen Miller, Executive Director Motion: Marty Second: Stigney Sonterre: Aye Stigney: Aye Quick: Aye Marty: Aye Thomas: Aye N:\DATA\GROUPS\ECONDEV\Eda\Resolutions\Res 02\02-EDA-163.doc Item No. 8A Meeting Date: May 13th, 2002 Type of Business: EDA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; EDA: EDA Business City of Mounds View Staff Report To: President and EDA Commissioners From: Aaron Backman, Economic Development Coordinator Item Title/Subject: Consider Approval of Resolution 02-EDA-163 a resolution approving and authorizing the expenditure of tax increment funds for the development of the second remodeling Planbook Date of Report: May 9, 2002 Background: In February 1998 the Mounds View Economic Development Authority authorized a commitment of $5,000 from tax increment funds to participate in the first remodeling Planbook. Published in 1999, the first Planbook focused on remodeling options for post-WWII homes, principally Ramblers and Cape Cods. A consortium of 15 communities (first tier suburban communities) split the cost of developing and printing 5,000 copies of the book (approx. $60,000). The cities included: Blaine, Brooklyn Park, Columbia Heights, Coon Rapids, Crystal, Fridley, Golden Valley, Hopkins, Mounds View, New Brighton, New Hope, Robbinsdale, Richfield, Roseville and St. Louis Park. The Fridley Housing and Redevelopment Authority was selected to administer the development of the publication. The citizens of Mounds View can purchase this Planbook for $10.00 each. A second Planbook is currently in the works. It will be in the same format as the first and likewise will be undertaken by a consortium of communities. Robert Gerloff, the architect that worked on the first Planbook, has submitted a proposal for the second book with an estimated cost of $75,000. The focus of the second Planbook is on Split-Entry/Split-Level Homes. The book will include a brief history of the split-level home, strengths and weaknesses, variations in design, adding decks and four season porches, family rooms and kitchen bump-outs, rethinking and updating interior spaces, façade improvements, landscaping options, and accessibility issues. It is likely that Brooklyn Park will be administering the development of the second Planbook. The following units of government have committed $5,000 for the second book are: Brooklyn Park, Burnsville, Dakota Co., Golden Valley, New Hope, and Roseville. Tentative commitments have been made by Coon Rapids, Plymouth, and Washington Co. In addition, Circle Pines has committed $2,500 for the Planbook and other communities are considering participation. The second home remodeling Planbook will provide a great tool for communities and their residents in dealing with upgrading these types of residential units. The more communities that participate the more successful and less expensive the project becomes. Recommendation: Consider approval of Resolution 02-EDA-163, a resolution approving and authorizing the expenditure of $2,500 in tax increment funds for the development of the second remodeling Planbook. ______________________________________ Aaron Backman, Economic Development Coordinator (763) 717-4029 Attachment 1. EDA Resolution 02-EDA-163