HomeMy WebLinkAboutAgenda Packets - 2004/12/06CITY OF MOUNDS VIEW
SPECIAL CITY COUNCIL MEETING AGENDA
Monday, December 6, 2004
6:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. CITY BUDGET QUESTIONS AND COMMENTS:
Citizens may speak to issues regarding the City Budget. Before speaking, please
give your full name and address for the minutes. Also, please limit your comments
to three minutes.
7. SPECIAL ORDER OF BUSINESS - NONE
8. JUST AND CORRECT CLAIMS - NONE
9. CONSENT AGENDA - NONE
10. COUNCIL BUSINESS
A. Community Survey Review (Decision Resources, Inc.)
As per City Council Direction, Decision Resources, LTD., will present an initial planning meeting for the
Community Survey. Attached is the City Survey from 1992. Please take a minute to ready the
questions and note any additions, deletions or revisions you would like to make to the questions.
Motion Made: ____________________ Motion Second: _____________________
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B. 7:00 P.M. Truth in Taxation Public Hearing
Motion Made: ____________________ Motion Second: _____________________
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C. Discuss Storm Water Utility
It is recommended that the City Council direct Staff to proceed with exploring the possibility of making the
City ‘s Storm Water Utility Charge be more just and equitable by developing and examining a methodology
with which it is assigned.
Motion Made: ____________________ Motion Second: _____________________
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City Council Agenda Summary
Page 2
D. Budget Discussion
1. General Fund
2. Special Revenue Funds
3. Capital Projects Funds
4. Enterprise Funds
The following above relates to the 2005 City Budget. Please review.
Motion Made: ____________________ Motion Second: _____________________
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E. Presentation of the Draft AUAR & Update of the Bridges Redevelopment Project
The Mounds Viw EDA and the City Council have directed staff to explore all potential options relating to the
operation of the Bridges Golf Course, including the possible redevelopment of the course.
Motion Made: ____________________ Motion Second: _____________________
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_________________________________________________________________________
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F. Consider cancellation of the December 27, 2004 City Council Meeting.
On November 8, 2004, City Council Meeting, Staff was directed by Council to see if it was necessary to have
the December 27, 2004, City Council Meeting. Staff feels that this City Council Meeting is not necessary and
recommends that the meeting be cancelled. For record purposes, the City needs to reflect that the Dec. 27th
meeting is cancelled in this meeting’s minutes.
Motion Made: ____________________ Motion Second: _____________________
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11. APPROVAL OF MINUTES - NONE
12. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
13. Next Council Work Session: Monday January 3, 2005 (This will be called to Order)
Next Council Meeting: Monday, December 13, 2004
CITY OF MOUNDS VIEW
SPECIAL CITY COUNCIL MEETING AGENDA
Monday, December 6, 2004
6:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. CITY BUDGET QUESTIONS AND COMMENTS:
Citizens may speak to issues regarding the City Budget. Before speaking, please
give your full name and address for the minutes. Also, please limit your comments
to three minutes.
7. SPECIAL ORDER OF BUSINESS - NONE
8. JUST AND CORRECT CLAIMS - NONE
9. CONSENT AGENDA - NONE
10. COUNCIL BUSINESS
A. Community Survey Review (Decision Resources, Inc.)
B. 7:00 P.M. Truth in Taxation Public Hearing
C. Discuss Storm Water Utility
D. Budget Discussion
1. General Fund
2. Special Revenue Funds
3. Capital Projects Funds
4. Enterprise Funds
E. Presentation of the Draft AUAR & Update of the Bridges Redevelopment Project
F. Consider cancellation of the December 27, 2004 City Council Meeting.
11. APPROVAL OF MINUTES - NONE
12. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
13. Next Council Work Session: Monday January 3, 2005 (This will be called to Order)
Next Council Meeting: Monday, December 13, 2004
Item No.10A
Meeting Date: December 6, 2004
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kurt Ulrich, City Administrator
Item Title/Subject: Community Survey Review
Per City Council direction, Bill Morris and Peter Leatherman of Decision
Resources, LTD., will be present at the Special City Council Meeting to conduct
an initial planning meeting for the community survey to be conducted in 2005.
Attached is a City Survey from 1992. Please take a minute to read the questions
and note any additions, deletions, or revisions you would like to make to the
questions.
Decision Resources has also been asked to address how the survey responses
would be used in the facilitation of a “town meeting” session with residents.
Respectfully submitted,
Kurt Ulrich, City Administrator
Item No.10C
Meeting Date: December 6, 2004
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Storm Water Utility
Discuss the Methodology of Assigning the Rate
Background:
Since 1993, the City of Mounds View has operated a Storm Water Utility. A
storm water utility is a method of funding the construction and maintenance of
storm water drainage facilities. It is similar in nature to the water and sewer
utilities operated by the City. Within the City of Mounds View, the need to control
sediment and pollution entering our lakes and wetlands and to control storm
water runoff has been increasing.
PROGRAMS FUNDED BY THE UTILITY
• Wetland enhancement and maintenance
• Water quality modeling and monitoring
• Water quality enhancement projects
• Detention basin maintenance and construction
• Storm sewer extensions
• Drainage system maintenance and reconstruction
• Removal of sediment from ponds and wetlands
• Ditch and culvert maintenance
On August 23 1993, City Council approved Ordinance No. 529 establishing a
Storm Water Utility. This has since been included in the City Code as Chapter
908 (See attached).
Discussion:
The City’s Code, as it pertains to the establishment of the Storm Water Utility,
was intended to ”be just and equitable, to assign responsibility for some or all of
the future costs of operating, maintaining, and improving the system on the basis
of the expected storm water runoff from the various parcels of land within the City
during a standard one-year rainfall event.”
Given that, fees were established. Staff believes that the methodology for
assigning these rates, which have been employed since the early 1990’s, do not
perform as intended. Some residents / property owners have also expressed a
dissatisfaction with the current methodology for assigning these charges.
ISSUES WITH THE CURRENT SYSTEM
Section 908.03, subdivision 2 of the City Code calls for “the surface water
management fee for residential, town-homes/condominiums, apartments
and mobile home parks will be determined on a per-household basis rather
than a per acre basis”. The current adopted fee schedule assigns charges
based on acreage for medium density and high density residential, as well
as mobile home parks. These documents should be consistent.
The rates for all non-residential property including business, commercial,
and industrial properties are adjusted with a “utility factor” (see section
908.03 subdivision 3.b. of the attached City Code). This methodology
assumes that all properties with a particular land generate the same burden
on the City’s Storm Water System. Staff contends that is not accurate and is
an oversimplified way to assign storm water charges.
The current rate structure for all non-residential property uses the total gross
area as a multiplier, regardless of what the land is. Example: the total area
(in acres including wetlands, ponds, City ponding easement areas) is
multiplied by the utility factor. Staff, and several property owners, believe that
assigning storm water charges to property containing wetlands, ponds, or
City ponding areas places an unjustified additional financial burden on these
properties. This is especially true in cases where a wetland or pond that the
City is utilizing and discharging storm water to is on private property.
ILLUSTRATIVE EXAMPLES – Based on the Current System
A 10,000 square foot building on 2 acres will generate the same
amount of storm water runoff regardless of whether its land use is a
residential business or industrial. However, the residential business
use will pay 28% more in storm water utility fees than the industrial
use.
Two parcels eight-acres (8ac.) in size with the same land use will
pay the same storm water utility charge. However one parcel
maybe vacant or have a large wetland occupying most of the lot
and generate very little storm water runoff whereas the other parcel
may contain a large building with a large parking lot thus have a lot
of impervious area, consequently generating more storm water
runoff.
POSSIBLE SOLUTION
To meet the original intent of Ordinance No. 529 establishing a Storm Water
Utility and making it ”just and equitable”, Staff is recommending that the City
assign the Storm Water Utility based on the calculated storm water runoff for all
properties. This would exclude low and medium density residential, which Staff
recommends be assigned the utility on a per unit basis, or fraction thereof.
The methodology with which Staff recommends this could be achieved is that
storm water runoff be converted into a “Residential Equivalent Factor (REF)”. A
Residential Equivalent Factor is the amount of storm water runoff a standard (1/4
acre) single family lot with a house, driveway, and other impervious areas
generates. What this means is that the runoff for all properties, excluding low and
medium density residential properties, would be calculated and a Residential
Equivalent Factor (REF) assigned to it and the property be charged a storm
water utility charge based on the number of REF’s it had. Single Family home
properties would be assigned one (1) REF and other low density residential
properties could be assigned a fraction of an REF (example: properties with 3 to
8 units pay 0.75 REF per unit).
CURRENT WORK STATUS
Earlier this year the City Council approved Resolution No. 6280 approving a
Temporary Data Entry Position. This person was hired and has been updating
the City’s Commercial Parcel Database as well as collecting the necessary data
to allow for storm water runoff calculations to be conducted for every commercial
and high density site within the City. As an additional benefit, commercial site
and construction plans have been re-organized and categorized. This work is
nearly complete, and has been a great success. Once completed, Staff could
present a detailed proposal.
Should the City Council wish to proceed with exploring this proposed
methodology in which the City assigns a Storm Water Utility Charge, Staff will
finalize the property database, conduct a financial analysis to determine the
impacts and revenue generated based on various REF values, and develop a
proposed ordinance revision to allow for this proposal.
Recommendation:
It is recommended that the City Council direct Staff to proceed with exploring the
possibility of making the City’s Storm Water Utility Charge be more just and
equitable by developing and examining a methodology with which it is assigned.
This methodology would be based on calculating the storm water runoff for each
site and assigning a Residential Equivalent Factor (REF).
Respectfully Submitted,
Greg Lee, Director of Public Works
908.01 908.01
CHAPTER 908
SURFACE WATER MANAGEMENT UTILITY
SECTION:
908.01: General Operation
908.02: Definitions
908.03: Surface Water Management Fee
908.04: Adjustments of Management Fees
908.05: Excluded Lands
908.06: Supplying Information
908.07: Estimated Charges
908.08: Billings and Collections
908.09: Use of Revenues
908.10: Penalties and Remedies for Delinquency or Default in Paying Bills
908.01: GENERAL OPERATION:
Subd. 1. Title: The Municipal surface water system shall be operated as a public
utility (hereinafter called the Surface Water Management Utility), pursuant to
Minnesota Statutes, section 444.075, from which revenues will be derived subject
to the provisions of this Chapter and Minnesota Statutes. The Mounds View
Municipal Code is amended by adding Chapter 908 to be entitled, "Surface Water
Management Utility".
Subd. 2. Findings and Determinations: In providing for such charges, the findings
and determinations are as follows:
a. In the exercise of its governmental authority and in order to promote the public
health, safety, convenience and general welfare, the City has constructed, operated
and maintained a surface water system ("the system"). This Section is adopted in
the further exercise and authority and for the same purpose.
b. The system, as constructed, heretofore has been financed and paid for through
the ad valorem taxes and assessments. Such financing methods were appropriate
to the circumstances at the time they were used. It is now necessary and desirable
to provide an alternative method of recovering some or all of the future costs of
improving, maintaining and operating the system through the imposition of user
charges.
908.01 908.03
c. In imposing charges, it is necessary to establish a methodology that undertakes
to make them just and equitable. Taking into account the status of completion of
the system, past methods of recovering system costs, the topography of the City
and other relevant factors, it is determined that it would be just and equitable to
assign responsibility for some or all of the future costs of operating, maintaining and
improving the system on the basis of the expected storm water runoff from the
various parcels of land within the City during a standard one-year rainfall event.
d. Assigning costs and making charges based upon typical storm water runoff
cannot be done with mathematical precision but can only be accomplished within
reasonable and practical limits. The provisions of this Section undertake to
establish a reasonable and practical methodology for making such charges. (Ord.
529, 8-23-93)
908.02: DEFINITIONS:
Subd. 1. QUARTERLY SURFACE WATER MANAGEMENT REVENUE
REQUIREMENT: The estimated quarterly expenditures for planning and
inventories, capital expenditures, personnel, equipment and operation of the
surface water utility, in accordance with established City policy. The quarterly
surface water management revenue requirement and resulting surface water
management fees shall be established for a period of time as set by City Council
resolution.
Subd. 2. SURFACE WATER MANAGEMENT FEE: The quarterly charge
developed for each parcel of land pursuant to this Chapter.
Subd. 3. UTILITY FACTOR: The utility factor is defined as the ratio of runoff
volume, in inches, for a particular land use, to the runoff volume, in inches for an
average single-family residential lot, assuming a two inch (2") rainfall and Soil
Conservation Service (SCS) "Type B" soil conditions. (Ord. 529, 8-23-93)
908.03: SURFACE WATER MANAGEMENT FEE:
Subd. 1. Determination: The surface water management fee shall be determined
by first determining the percentage of total runoff in the City which is attributed to
residential property. The total fee for all residential property in the City is computed
by multiplying the runoff percentage by one-quarter (1/4) of the annual surface
water management revenue requirement. The residential surface water
management fee, per acre, is determined by dividing the total residential fee by the
estimated total acres of residential land use in the City.
908.03 908.03
Subd. 2. Total Fee: The surface water management fee for residential, town-
homes/condominiums, apartments and mobile home parks will be determined on a
per-household basis rather than a per acre basis. The fee per household is
determined by first determining the total fee for each land use. The total fee for
each land use is determined by multiplying the total fee for all residential property
by the appropriate utility factor based on land use. The total fee is then divided by
the total number of households for the particular land use, resulting in cost per
household.
Subd. 3. Individual Parcels, Excluding Residential: The surface water
management fee for all individual parcels, excluding residential, shall be defined as
the product of 1) the residential surface water management fee (per acre); 2) the
appropriate utility factor based on land use, and 3) the total acreage of the parcel.
a. Credits: The Council may adopt policies, by resolution, for adjustment of the
surface water management fees. Information to justify a fee adjustment must be
supplied by the property owner. Such adjustments of fees shall not be retroactive
unless provided within said resolution. Credits will be reviewed regularly by a staff
committee.
b. Surface Water Management Utility Factors: The utility factors for various land
uses are as follows:
Classification Land Use Utility Factor
R1, R2 Single and Two-Family Residential 1.0
R-3 Medium Density Residential 2.68
R-4, R-5, R-0 High Density Residential, Mobile Homes, 3.26
Residential Office
B-1, B-2, B-3, B-4 Neighborhood Business, Limited Business, 4.17
Highway Business, Regional Business
1-1 Industrial 3.26
PF Public Facilities 1.28
PUD Planned Unit Development 3.69
CRP Conservancy, Recreation and Presentation 0.46
School/Church Public/Private 1.5
908.03 908.09
c. Other Land Uses: Other land uses not listed in the foregoing table shall be
classified by the City Administrator by assigning them to the classes most nearly
like the listed uses, from the standpoint of probable hydrologic response. Appeals
from the City Administrator's determination of the proper classifications may be
made to the City Council in the same manner as other appeals from administrative
determinations. (Ord. 529, 8-23-93)
908.04: ADJUSTMENTS OF MANAGEMENT FEES: The City Council may by
resolution, from time to time, adopt policies providing for the adjustment of management
fees for parcels or groups of parcels, based upon hydrologic data supplied by affected
property owners, demonstrating an actual hydrologic response substantially different from
the utility factor being used for the parcel or parcels. (Ord. 529, 8-23-93)
908.05: EXCLUDED LANDS: No management fee for system availability or service
shall be made against land which is public street right of way. (Ord. 529, 8-23-93)
908.06: SUPPLYING INFORMATION: The owner, occupant or person in charge of
any premises shall supply the City with such information as the City may reasonably
request related to the use, development and area of the premises. Willful failure to provide
such information or to falsify it is a violation of this Section. (Ord. 529, 8-23-93)
908.07: ESTIMATED CHARGES: If the owner, occupant or person in charge of any
premises fails or refuses to provide information requested under Section 908.06 of this
Chapter, the management fee for such premises shall be estimated and billed in
accordance with such estimate, based upon information then available to the City. (Ord.
529, 8-23-93)
908.08: BILLINGS AND COLLECTIONS: Bills for surface water management fees
for the use and availability of the system shall be rendered by the Finance Department in
accordance with usual and customary practice in rendering of water and sanitary sewer
service bills. Bills shall be rendered quarterly, shall be payable at the office of the City
Finance Department and may be rendered in conjunction with billings for water or sanitary
sewer service, or both. (Ord. 529, 8-23-93)
908.09: USE OF REVENUES: Revenues received from charges shall be placed in
the surface water management utility account and shall be used to finance operational
costs and improvements to and betterment of the system. (Ord. 529, 8-23-93)
908.09 908.10
908.10: PENALTIES AND REMEDIES FOR DELINQUENCY OR DEFAULT IN
PAYING BILLS: Penalties and remedies for late payments or nonpayment of billings shall
be the same as those applicable to billings rendered for water and sanitary sewer service.
(Ord. 529, 8-23-93)
Item No.10F
Meeting Date: December 6, 2004
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City Administrator Review _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: Consider Cancellation of the December 27, 2004 City
Council Meeting
On November 8, 2004, City Council Meeting, Staff was directed by Council to
see if it was necessary to have the December 27, 2004, City Council Meeting,
due to the holidays. Staff feels that this City Council Meeting is not necessary
and recommends that the meeting be cancelled. Attached is the City Council
Meeting Minutes of November 8, 2004 (Page 9), referencing the consideration to
cancel the meeting.
Respectfully submitted,
Desaree Crane