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HomeMy WebLinkAboutAgenda Packets - 2003/01/06cc SIGN IN SHEET Date: 0/ ua —03 PRINT NAME SIGNATURE Ci1,,LN Wilda~ werrtt Z 6S ghee-woo,4 2,A- 12 CITY OF MOUNDS VIEW SPECIAL CITY COUNCIL MEETING AGENDA Monday, January 6, 2003 6:00 p.m. 1. CALL TO ORDER 2. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn 3. APPROVAL OF AGENDA 4. OATHS OF OFFICE – Linke, Gunn & Marty 5. SPECIAL ORDER OF BUSINESS A. Resolution 5922, Resolution of Appreciation for Barbara Thomas B. Resolution 5921, Resolution of Appreciation for Richard Sonterre 6. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 7. CONSENT AGENDA 8. COUNCIL BUSINESS A. Resolution 5918, Selection of Official City Newspaper, Acting Mayor, Treasurer and Official Depository for 2003 – Ericson B. Resolution 5919, Setting the 2003 City Council Meeting Schedule – Ericson C. Resolution 5920, Appointing City Council Members And City Staff As Representatives for City Commissions and Other Organizations – Ericson D. Resolution 5924, Approving the Timesaver Recording Secretary Contract Extension for 2003 - Ericson E. Resolution 5923, Approving a 3% Cost of Living Increase and a $557.55 Monthly Health Insurance Contribution for Non-Union Employees in 2003 9. REPORTS 10. Next Council Work Session: Monday, January 6, 2003 Next Council Meeting: Monday, January 13, 2003 11. Closed Session A. To Discuss Ongoing Litigation 12. ADJOURNMENT RESOLUTION NO. 5922 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO BARBARA THOMAS WHEREAS, Barbara Thomas was elected to serve on the Mounds View City Council from January 2001 through December 2002; and WHEREAS, Ms. Thomas served as an conscientious, outspoken and active member of the City Council during her two-year term as a City Council member; and, WHEREAS, prior to her election to the City Council, Ms. Thomas served the community as a member of the City’s Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Barbara Thomas for her dedicated service to the City. Adopted this 6th day of January, 2003. ATTEST: Jerry Linke, Mayor Councilmember Quick Councilmember Stigney Councilmember Gunn Councilmember Marty James Ericson, Interim City Clerk / Administrator RESOLUTION NO. 5921 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO RICH SONTERRE WHEREAS, Rich Sonterre has completed his two-year term as the Mayor of Mounds View, having been elected to serve as Mayor from January 2001 through December of 2002; and, WHEREAS, prior to his election to the Mounds View City Council, Mr. Sonterre served two-years on the City’s Parks and Recreation Commission; and, WHEREAS, during his term as Mayor, Mr. Sonterre devoted considerable time working on the City’s behalf with organizations such as the League of Minnesota Cities, National League of Cities and the North Metro I-35W Corridor Coalition; and, WHEREAS, Mr. Sonterre also spent considerable time working with Ramsey County, the Minnesota Department of Transportation and the Minnesota Legislature all on the City’s behalf. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Rich Sonterre for his contributions to the City of Mounds View. Adopted this 6th day of January, 2003. ATTEST: Mayor Jerry Linke Councilmember Quick Councilmember Stigney Councilmember Gunn Councilmember Marty James Ericson Interim City Clerk/Administrator Item No: 8A Meeting Date: January 6, 2003 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Acting City Administrator Item Title/Subject: Consideration of Resolution 5918, Selection of the Official City Newspaper, Acting Mayor, Treasurer and Official Depositories for 2003 Discussion: The Focus and The Bulletin have each submitted proposals to be the City’s official newspaper for 2003. (See attached.) For the last two years, the Council has selected The Focus as the City’s primary newspaper largely because it was considered to be the most widely read by Mounds View residents. The Focus has not increased its rates from 2000 ($4.95 per column inch), but The Bulletin’s rates continue to be slightly less ($4.05 per column inch). Both newspapers accept legal notices via e-mail. Last year and in years previous the Council selected the St. Paul Pioneer Press as the City’s secondary newspaper. Although the Pioneer Press did not submit a proposal this year, it would certainly be acceptable for the Council to select the Pioneer Press as the City’s secondary newspaper. In addition, the attached resolution appoints treasurer consistent with Section 6.04 of the City Charter. Recommendation: Review Resolution 5918, select an official newspaper and Acting Mayor and adopt Resolution 5918. _____________________________________ James Ericson Interim City Clerk/Administrator Attachments: 1. Letter from Sun Newspapers -- Dec 6, 2002 2. Letter from Lillie Suburban Newspapers, Inc. – Dec 20, 2002 3. Resolution 5918 RESOLUTION NO. 5918 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE YEAR 2003 WHEREAS, Minnesota Statute 412.831 requires that City Councils annually designate a newspaper of general circulation as its official newspaper; and WHEREAS, Minnesota Statute 412.121 requires that City Councils annually elect an Acting Mayor from among Council Members; and WHEREAS, Minnesota Statute 427.01-.12 requires that City Councils annually select an official depository for City funds; and WHEREAS, Chapter 6. Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Official Newspaper: Primary: _____________ Secondary: St. Paul Pioneer Press Acting Mayor: _____________ Primary Depository: Western Bank (for checking accounts, savings accounts and investments) Secondary Depositories: Minnesota Municipal Money Market Fund MBIA-4M Fund Prudential Securities, Inc. RBC Dain Rauscher, Inc. Salomon Smith, Barney, Inc. U.S. Bank Systems Investment Services Wells Fargo Brokerage Services, LLC Raymond James, Inc. US Bank Corporate Trust Services Federal Reserve Bank of Mpls. Prime Vest Financial Services, Inc. TCF National Banks Resolution 5918 Page 2 BE IT FURTHER RESOLVED that the City Administrator/Clerk, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: James Ericson, City Administrator/Clerk (Interim) Charles Hansen, Treasurer Mary Tatarek, Deputy Treasurer Adopted this 6th day of January, 2003. ______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk/Administrator (SEAL) Motion By: _________ Second By: _________ Linke: Quick: Stigney: Thomas: Gunn: Item No. 8B Meeting Date: January 6, 2003 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Consideration of Resolution 5919 Setting 2003 Meeting Dates for City Council Meetings DISCUSSION: Based on the Council’s schedule of conducting a Work Session the first Monday of each month and conducting Council meetings the second and fourth Mondays of each month, Resolution 5919 and Exhibit A list proposed Council meeting and Work Session dates for 2003. Three legal holidays fall on dates that would otherwise be considered Council meetings—Memorial Day (May 26th), Labor Day (September 1st) and Veteran’s Day (November 10th). For these dates, the schedule reflects a Tuesday meeting date. RECOMMENDATION: Reschedule the meetings that fall on the identified holidays and adopt Resolution 5919 setting the 2003 Meeting Dates for City Council Meetings and Work Sessions. Respectfully Submitted, ___________________________ James Ericson Interim City Administrator RESOLUTION NO. 5919 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING THE CITY OF MOUNDS VIEW OFFICIAL 2003 MEETING CALENDAR FOR THE CITY COUNCIL WHEREAS, Minnesota Statute 412.191 requires that City Councils set an official calendar for Council Meetings; and WHEREAS, the City’s Charter states that the City Council shall meet regularly at least twice monthly as they may designate by ordinance; and WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of the month; and WHEREAS, the City’s Code further state that if that Monday is a legal holiday the meeting shall be canceled or held on another date and time; and WHEREAS, May 26th, September 1st and November 10th are legal holidays falling on a Monday that would otherwise be a regularly scheduled Council meeting date; in accordance with the City Code, these meetings dates have been rescheduled to the following Tuesdays--May 27th, September 2nd and November 11th. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby establish the Official City of Mounds View City Council Meeting Calendar for the year 2003 as shown in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm. Adopted this 6th day of January, 2003. ____________________________________ Jerry Linke, Mayor (ATTEST) ____________________________________ James Ericson, Interim City Clerk/Administrator (SEAL) Motion By: _______ Second By: _______ Linke: Quick: Stigney: Thomas: Gunn: RESOLUTION 5919 EXHIBIT A WORK SESSIONS COUNCIL MEETINGS January 6 January 13 January 27 February 3 February 10 February 24 March 3 March 10 March 24 April 7 April 14 April 28 May 5 May 12 May 27 June 2 June 9 June 23 July 7 July 14 July 28 August 4 August 11 August 25 September 2 September 8 September 22 October 6 October 13 October 27 November 3 November 11 November 24 December 1 December 8 December 22 Item No: 8C Meeting Date: January 6, 2003 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Acting City Administrator Item Title/Subject: Consideration of Resolution 5920 Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations Discussion: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. The Banquet Center Committee was established with the adoption of Resolution 5507 (adopted on January 2, 2001) in accordance with a previous Banquet Facility Management contract. While there is no similar provision in the recently adopted Banquet Center Management Agreement, it may be worthwhile maintaining the committee which could then meet to establish the Marketing Goals as addressed in Item 12, Article VII. The Human Resources Committee was established by the City Council with the adoption of Resolution 5498, December 11, 2000. The Committee is comprised of the City Administrator, the Assistant City Administrator, two members of the City Council and the Department Head from the affected department. The City Administrator and Mayor customarily represent the I35W Corridor, North Metro Mayors Association, League of Minnesota Cities and the Ramsey County League of Local Government. I have omitted reference to the Mounds View Business Association; it is no longer a functioning organization. In it’s place, I have noted the new Twin Cities North Chamber and the Minneapolis Metro North Convention and Visitor’s Bureau. For your reference, I have attached the resolution adopted last year that reflects the positions as they were appointed. Recommendation: Make the appointments as necessary and approve the attached Resolution 5920. _____________________________________ James Ericson Interim City Clerk/Administrator Attachments: 1. Resolution 5679 2. Resolution 5920 RESOLUTION NO. 5920 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMISSIONS AND OTHER ORGANIZATIONS WHEREAS, members of the City Council act as representatives to City Commissions and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the following City Commissions and other organizations for the year 2003: Ramsey County League of Local Government 1. ________________ 2. City Administrator Spring Lake Park/Blaine/Mounds View Fireman’s Relief Association 1. _______________ 2. City Administrator Human Resources Committee 1. ______________ 2. ______________ 3. HR Coordinator 4. City Administrator Twin Cities North Chamber of Commerce 1. _____________ 2. Aaron Backman Minneapolis Metro North Convention and Visitor’s Bureau 1. _____________ 2. Aaron Backman Northwest Youth and Family Services 1. ______________ League of Minnesota Cities 1. ______________ 2. City Administrator Banquet Center Committee 1. 2. 3. Elegant Thymes Rep 4. Aaron Backman 5. Charles Hansen 6. City Administrator I-35W Corridor Coalition 1. ______________ 2. City Administrator North Metro Mayors Association 1. _____________ 2. City Administrator Resolution 5920 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 6th day of January, 2003 _______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk / City Administrator (SEAL) Motion By: _________ Second: _________ Linke: Quick: Stigney: Gunn: Marty: Item No.8E Meeting Date: January 6, 2003 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Meeting Date: January 6, 2003 Item Title/Subject: Resolution 5923 Approving the 2003 Compensation Schedule for Non-Union Personnel Background The City Council approved the ASFCME Contract in 2002 that included a 3% cost of living adjustment and a monthly health insurance contribution of $557.55 for the year 2003. Traditionally the City Council has approved similar adjustments for non-union personnel. Attached for your consideration is Resolution 5924 Approving the 2003 Compensation Schedule and monthly health insurance contribution for Non-Union Personnel Recommendation: Consider Resolution 5923 Approving the 2003 Compensation Schedule and monthly health insurance contribution for Non-Union Personnel. Respectfully Submitted, James Ericson Interim City Administrator Attachments: 1. Resolution 5923 RESOLUTION 5923 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING A COST OF LIVING ADJUSTMENT AND HEALTH INSURANCE CONTRIBUTION ADJUSTMENT FOR CITY OF MOUNDS VIEW NON-UNION EMPLOYEES WHEREAS, the Personnel Compensation Schedule must be annually approved by Council Resolution; and WHEREAS, the City settled the AFSCME contract in 2002 which included a 3% cost of living adjustment and a $557.55 monthly City contribution for health insurance for the year 2003; and WHEREAS, the City Council has traditionally awarded the same cost of living increase and health insurance contribution to non-union employees; and WHEREAS, the City Council approved a Budget for the year 2003 that reflects those increases; NOW, THEREFORE, BE IT RESOLVED, by the City of Mounds View, that the City Council does hereby approve a 3% cost of living adjustment as reflected in the attached 2003 Pay Plan and a monthly $557.55 health insurance contribution, for all non-union employees, effective January 1, 2003. Adopted this 6th day of January, 2003. ________________________________ Jerry Linke, Mayor ATTEST: ________________________________ James Ericson Interim City Clerk / Administrator (SEAL) Motion by: Second by: Linke: Stigney: Quick: Marty: Gunn: