HomeMy WebLinkAboutAgenda Packets - 2003/02/24PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 10, 2003 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:03 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 14
15
3. APPROVAL OF AGENDA 16
17
A. Monday, February 10, 2003 City Council Agenda. 18
19
Approved by consensus. 20
21
4. PUBLIC INPUT 22
23
William Werner of 2765 Sherwood Road addressed the Council and said the State is cutting expenses, 24
there is a terrorist problem, and an impending war but Council Members keep spending money for 25
things that are not needed. 26
27
David Jahnke of 8428 Eastwood Road addressed Council and asked that Council look into the City’s 28
priorities and not spend. He stated he missed the last meeting but watched it on tape and watched the 29
work session. He is concerned with priorities and, due to cuts with the state, how money is spent 30
because it will be tougher in the future. He then said that he would like each department to look into 31
where cuts can be made and prioritize what needs to be spent because the City’s infrastructure is old 32
and needs improvements and he would like some of the wants to be put on a lower priority so that the 33
money is available for infrastructure. 34
35
Mr. Jahnke indicated he is not against trails but he thinks the City needs to look into its priorities as the 36
golf course is a serious problem and the Community Center has been costing more and more. He then 37
asked if there were three loans on the golf course. 38
39
Mayor Linke clarified that there was one loan rolled over three times. 40
41
Mounds View City Council February 10, 2003
Regular Meeting Page 2
Mr. Jahnke indicated the City needs to start looking at expenses and how things can be cut. He then 1
said that infrastructure should be number one and the rest prioritized from there. He asked if the golf 2
course could be refinanced. 3
4
Mayor Linke indicated that Council would be discussing refinancing the golf course as well as other 5
outstanding obligations. He then indicated that this Council has asked Staff to prioritize and look for 6
ways of cutting spending. 7
8
Mr. Jahnke indicated he had noticed that this Council has asked Staff to prioritize spending and he 9
appreciates it. He then said he looks to Council Members to really look at expenditures and not be 10
afraid to say no. 11
12
Council Member Stigney indicated he was not sure if the golf course bonds could be refinanced. 13
14
Ms. Thomas indicated the bonds could be refinanced in 2004. 15
16
Barbara Thomas of 5444 Landmark Circle indicated she had provided Mr. Ericson with the special 17
study on local government aid that came from the State. She then read a summary of the press 18
statement. 19
20
Ms. Thomas commented that, whether or not you agree that LGA could be cut to that extent without 21
cutting essential services, the legislature is going to look to this report for authorization to go ahead with 22
cuts for the upcoming budget. 23
24
Ms. Thomas indicated the report refers to Mounds View as a metro small city and it is disturbing that 25
Mounds View spends $227.00 on essential services per capita and $183.22 for nonessent ial services 26
per capita. 27
28
Ms. Thomas indicated that the levy for Mounds View would remain about the same due to the adjusted 29
basis language in the proposal. 30
31
Ms. Thomas encouraged Council to read the report as it provides good information as to how Mounds 32
View should be considering things. 33
34
Mayor Linke asked if the report took into consideration the average income for the City. 35
36
Ms. Thomas indicated that income was taken into consideration. 37
38
Ms. Thomas indicated it is important to realize how this City is considered and what the legislature will 39
do as this report will effectively give permission to look at cuts to LGA or restructuring. 40
41
Mounds View City Council February 10, 2003
Regular Meeting Page 3
Ms. Thomas indicated there are areas in the report where Mounds View is specified and Council 1
Members will want to familiarize themselves with it. 2
3
Council Member Gunn indicated she had thought the State was considering big restrictions on levy 4
limits. 5
6
Ms. Thomas indicated that is discussed in the report but the adjusted base will affect levy limits for 7
Mounds View very little and, by her calculations, the levy may go up 30 cents or so. 8
9
Dennis Haames of 5511 Quincy Street addressed Council and asked if there was anything that could be 10
done about noise pollution on County Road I. He then said that the use of compression brakes and 11
loud exhaust on vehicles has increased and asked whether these types of things would be considered an 12
administrative violation. 13
14
Council Member Marty indicated this matter was discussed last summer but he was not sure of the 15
outcome. 16
17
Mr. Haames indicated he would appreciate if Council would look into it. 18
19
Mayor Linke indicated Staff would look into it and asked the Police Chief to make note of the request. 20
21
Ms. Thomas indicated that the Governor’s budget that was to be released tomorrow will be held until 22
next week to allow time to account for un-allotments. 23
24
5. SPECIAL ORDER OF BUSINESS 25
26
A. Resolution 5950, Appointing City Commission Members 27
28
Mayor Linke indicated it was his responsibility as Mayor to bring recommendations for appointment to 29
Council. He then said that any current sitting member of a Commission that wishes to be reappointed 30
has been recommended. 31
32
Interim City Administrator Ericson indicated the Resolution inadvertently omitted Frank Silvas and 33
asked that it be added. 34
35
Mayor Linke ind icated that the date for either Bob or Sharon was incorrect and asked Staff to check 36
the numbers. 37
38
MOTION/SECOND: Marty/Gunn. To Approve Resolution 5950, a Resolution Appointing City 39
Commission Members. 40
41
Interim City Administrator Ericson read Resolution 5950. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 4
1
Council Member Stigney indicated he had not received all of the applications. 2
3
Mayor Linke indicated applications for those seeking reappointment were not provided. 4
5
Council Member Stigney indicated that in the past, anyone seeking reappointment ne eded to provide an 6
application. 7
8
Mayor Linke indicated he had called each and every one of them and asked if they wanted to be re-9
appointed as it is his philosophy that the application was filled out the first time. 10
11
Council Member Stigney indicated he did not have a problem with it but noted it does conflict with the 12
policy. 13
14
Council Member Marty asked if those seeking reappointment could fill out an application. 15
16
Mayor Linke indicated applications are on file. 17
18
Council Member Stigney asked whether Council had all the applications applying for the Park and 19
Recreation Committee as it was his understanding that there is another individual that applied. 20
21
Mayor Linke indicated he was not aware of any other applications. 22
23
Council Member Marty indicated he had talked to a resident that turned in an application last year and 24
no one knows what happened to it. 25
26
Council Member Quick suggested tabling and advertising for the Park and Recreation Committee 27
opening. 28
29
Council Member Stigney asked if the opening had been posted. 30
31
Mayor Linke indicated the notice has been in the paper but the new opening just came up last week. 32
33
Interim City Administrator Ericson indicated the notice was in the paper indicating there were positions 34
open. He then said he is not aware of any other applications. 35
36
Public Works Director Lee indicated he had no other applications. 37
38
Council Member Quick asked City Attorney Riggs if one of the applicants was a principal officer of a 39
company the City has a legal situation with. 40
41
Mounds View City Council February 10, 2003
Regular Meeting Page 5
City Attorney Riggs said potentially, but nothing has happened based on previous Council direction. He 1
then said that no claim has been made and Council terminated the relationship in November of 2001. 2
3
Council Member Quick asked what the City spent money on if there has been no action and what the 4
correspondence with an attorney was about. 5
6
City Attorney Riggs indicated that nothing has come back since that time. 7
8
Council Member Stigney asked if the City Attorney was saying there was never a claim submitted to the 9
City. 10
11
City Attorney Riggs indicated no claim was ever submitted to the City. 12
13
Council Member Quick commented that he seems to recall that Mr. Linke, prior to his election, sent a 14
letter to the City requesting funds. 15
16
City Attorney Riggs indicated that there is nothing pending, as Council said it would not accept the 17
request. 18
19
Council Member Quick asked for clarification as to whether or not that would constitute a claim. 20
21
City Attorney Riggs indicated there is nothing to act on at this time. 22
23
MOTION/SECOND: Quick/Stigney. To Remove Mrs. Linke’s Name from Appointment to the Park 24
and Recreation Committee. 25
26
Mayor Linke asked why. 27
28
Council Member Quick said because of potential litigation. 29
30
Mayor Linke said she has the experience and the application was there in August and he is not sure why 31
the former Mayor did nothing with it. 32
33
Council Member Marty suggested postponing appointments to Park and Recreation because he recalls 34
there was an individual who had said he submitted an application and he would like to check with him. 35
He then said that, if there is an issue with Sharon in the future, she could be removed from the 36
Committee but, at this time, there is nothing filed so he would not have anything against appointing her. 37
38
Council Member Stigney indicated there was a mo tion on the floor and Council Member Marty’s 39
discussion was out of order. 40
41
Council Member Quick indicated he had offered a friendly amendment not a motion. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 6
1
Mayor Linke indicated that an amendment is a motion to amend the main motion. 2
3
Council Member Stigney commented that over and above the potential litigation issue he would like to 4
see if there are other outstanding applications that Council has not seen. 5
6
Ayes – 2 Nays – 3 (Linke/Marty/Gunn) Motion failed. 7
8
MOTION/SECOND: Marty/Gunn. To Postpone Appointments to the Park and Recreation 9
Committee to Allow Time to Determine Whether There are Other Applications. 10
11
Council Member Stigney asked whether the opening was posted subsequent to the new opening last 12
week. 13
14
Interim City Administrator Ericson ind icated that the opening had not been posted since last week. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
6. JUST AND CORRECT CLAIMS 19
20
Council Member Marty asked for clarification on Check Number 110202 for vehicle repair as it 21
seemed high. 22
23
Finance Director Hansen indicated that the amount was for a repair on the Ford 1800 which is a large 24
truck to repair an oil leak at the rear of the engine. 25
26
Council Member Stigney indicated he felt the City could do without its subscription to the Wall Street 27
Journal for $199.00 for the year. 28
29
Finance Director Hansen indicated the reason the City gets the Wall Street Journal is so that he could 30
read it and have a better handle on what is going on in the business world to assist him with investing the 31
City’s funds. 32
33
Council Member Stigney said he takes exception to that comment, as he does not think Staff is investing 34
City funds on a daily basis. 35
36
Finance Director Hansen indicated he does not invest on a daily basis but he needs to have an idea of 37
what is going on in the busine ss world. 38
39
Council Member Stigney suggested using the Internet and the local papers. He then suggested rather 40
than reading it Staff could go out on the Internet to obtain the information. 41
42
Mounds View City Council February 10, 2003
Regular Meeting Page 7
MOTION/SECOND: Stigney/Marty. To Strike Check Number 110252 from Just and Correct 1
Claims. 2
3
Council Member Marty asked whether there was another way to obtain this information such as by 4
getting it from the library to cut costs. 5
6
Finance Director Hansen indicated he would burn up more time in a month looking for other ways to 7
obtain the paper than what this costs per year. He then commented that Council was free to cut it but 8
cautioned that he would then be less informed when making investing decisions. 9
10
Council Member Stigney commented that Council should be making investments not Staff. 11
12
Finance Director Hansen indicated it was not practical to bring all investment decisions to Council as 13
Staff has money to invest and calls brokers to determine what is available and has to make a decision 14
immediately as later in the day those options may not be available. 15
16
Council Member Stigney asked what type of investments were being made. 17
18
Finance Director Hansen indicated he buys commercial paper mostly and some federal agency. 19
20
Council Member Stigney asked how often this happens. 21
22
Finance Director Hansen indicated that it is sometimes once or twice per month and other times five or 23
six times per month. 24
25
Council Member Stigney commented that for those few times the Internet should work. 26
27
Finance Director Hansen indicated it is not just what is happening today it is what is going on in the 28
economy. 29
30
Ayes – 1 (Stigney) Nays – 4 Motion failed. 31
32
Council Member Marty indicated that the Claims list seemed short for this meeting. 33
34
Finance Director Hansen indicated there were two different reports, one dealing with bills charged back 35
to 2002 and a longer one for 2003 and, put together, it was about an average report. 36
37
MOTION/SECOND: Marty/Gunn. To Approve Just and Correct Claims as Presented. 38
39
Ayes – 4 Nays – 1(Stigney) Motion carried. 40
41
7. CONSENT AGENDA 42
Mounds View City Council February 10, 2003
Regular Meeting Page 8
1
A. Licenses for Approval 2
B. Resolution No. 5939, Approving the Purchase of a Replacement Dump Truck 3
C. Resolution No. 5940 Approving the 2003 Seasonal Public Works Positions 4
D. Resolution No. 5941 Approving the 2003 Seasonal Golf Course Positions 5
E. Resolution 5946 Establishing the YMCA Advisory Executive Committee 6
F. Resolution No. 5949 Authorizing the Disposal of Obsolete Computer Equipment 7
G. Resolution No. 5951 Granting a One -Day Charitable Gambling Permit to the New 8
Brighton/Mounds View Rotary 9
10
Council Member Marty requested that Items E and F be removed for discussion. 11
12
Council Member Stigney requested that Item D be removed for discussion. 13
14
MOTION/SECOND: Marty/Gunn. To Approve Consent Agenda Items A, B, C, and G as 15
Presented. 16
17
Ayes – 5 Nays – 0 Motion carried. 18
19
Council Member Stigney asked for clarification that there would be no more hiring at the golf course 20
than was there last year. 21
22
Golf Course Manager Burg indicated there would not be more hours but there may be more Staff to 23
cover those same hours. 24
25
Council Member Stigney clarified that he wanted to be sure that this does not cost any more than last 26
year. 27
28
Golf Course Manager Burg clarified that there were a couple of months last year with no golf due to the 29
strike and so it will cost more this year but not more than what was budgeted for last year. 30
31
MOTION/SECOND: Marty/Stigney. To Approve Consent Agenda Item D as Presented. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
Council Member Marty asked when the meeting could be scheduled to get this going. 36
37
Mayor Linke indicated the meeting would be scheduled whenever schedules could be coordinated. 38
39
Council Member Quick commented that Staff was asked to prepare a study on the YMCA versus 40
doing this in house. 41
42
Mounds View City Council February 10, 2003
Regular Meeting Page 9
Interim City Administrator Ericson indicated that Staff had begun looking at the numbers but is not 1
ready to report on it at this time. He then said that the direction was to have information for discussion 2
at the March or April work session. 3
4
Council Member Quick indicated he would hate to see a bunch of time spent on setting this up if 5
Council intends to deviate from this in a few months. 6
7
Council Member Stigney indicated he would like to see if the committee can work to understand and 8
improve what is going on at the YMCA before throwing the YMCA out. 9
10
Council Member Quick indicated he had not said anything about throwing the YMCA out but was 11
wondering if it is wise to commit time when it is possible Council may change the direction. 12
13
Council Member Marty indicated he would like to give the Committee the opportunity to work on the 14
issues. 15
16
Mayor Linke clarified there was a committee in the beginning but it fell apart and is being re-established. 17
18
Council Member Stigney indicated there was a motion made and seconded to get rid of the YMCA 19
with a 60-day notice at the last Council meeting of the year. He also indicated that giving a 60-day 20
notice was discussed at the YMCA. 21
22
Council Member Gunn commented that, as a member of the committee, she would like to have it set up 23
and get the first meeting going as soon as possible. 24
25
Council Member Quick indicated he did not say anything about throwing anyone out tonight but he 26
believes that things need to be changed as the City is not getting the bang for its buck and he is afraid 27
that this committee will fall into the $183.22 bracket and become a waste of taxpayer money. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
Council Member Marty indicated he has concerns with sending out the computer equipment for 32
disposal without smashing the hard drives as he has heard that, even though hard drives are erased, the 33
information is still there and can be retrieved. 34
35
Public Works Director Lee indicated he had anticipated this question and had asked Mr. Hess about 36
that and was assured that all hard drives have been cleared of information. 37
38
Council Member Marty indicated that other cities thought that too and it was discovered later that 39
information could be recovered. 40
41
Mounds View City Council February 10, 2003
Regular Meeting Page 10
Public Works Director Lee assured Council that the data has been removed and indicated that smashing 1
the hard drives poses a hazardous waste issue from mercury contamination. 2
3
Council Member Stigney asked if the computers were functional and if they could be donated. 4
5
Public Works Director Lee indicated that the computers are not functioning. 6
7
Council Member Quick asked what were they used for. 8
9
Public Works Director Lee indicated all areas of City Hall. 10
11
MOTION/SECOND: Marty/Quick. To Approve Consent Agenda Item F But Requiring that the 12
Hard Drives be Removed and Manually Destroyed. 13
14
Council Member Quick said he feels Staff needs to pull the hard drives and crush them. 15
16
Council Member Stigney indicated he thought it was redundant to send them out for disposal if they will 17
be destroyed in house. 18
19
Ayes – 4 Nays – 1(Stigney) Motion carried. 20
21
8. COUNCIL BUSINESS 22
23
A. 2003 Street Improvement Project Issues 24
25
Public Works Director Lee indicated that Staff recommends an assessment policy to assign a portion of 26
the project costs to the benefited properties based on the total project costs and not a fixed dollar 27
amount. He then indicated this could be included in the feasibility report to make comparisons. 28
29
Council Member Marty indicated he thought it was a good idea as there have been issues in the past 30
and the less people are directly assessed the less of an issue they have with what goes out in front of 31
their house. 32
33
Public Works Director Lee indicated the feasibility study would include a mock assessment roll with a 34
list of the properties and the proposed assessment. 35
36
Council Member Quick asked when the information would be provided to Council. 37
38
Public Works Director Lee indicated he hopes to provide the information to Council in March. 39
40
Public Works Director Lee indicated Staff is looking for direction on the street standard and 41
recommends a 28-foot wide street. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 11
1
There was Council consensus to use a 28-foot street standard. 2
3
Public Works Director Lee indicated the issue of whether to use concrete curb and gutter or bituminous 4
would be addressed. 5
6
Public Works Director Lee indicated the final issue is the introductio n of storm water into the City’s 7
sewer system and Staff is recommending an amendment to the Ordinance to ensure there are no 8
unlawful discharges. 9
10
Mayor Linke indicated the report stated that in 2002 the City experienced a 30 % increase. He then 11
asked if there was a 30% increase in precipitation from 2001 to 2002. 12
13
Public Works Director Lee indicated he was not sure but said it was a very wet year. 14
15
Council Member Marty suggested that the language allowing residents to furnish a certificate of 16
compliance should be removed to avoid a potential loop hole. 17
18
Council Member Quick indicated he would like to look at installing pipes in the areas where there are 19
issues with water even if the street is not scheduled at this time. 20
21
Public Works Director Lee indicated that Staff has soil borings throughout the area and has ground 22
water information. He also indicated that Staff would view the sewer tapes to determine if there is clear 23
water discharge to indicate a problem area. He further indicated that residents would receive surveys. 24
25
Council Member Marty agreed that doing something in the areas of the City where water is an issue 26
would save the City money in the long run on sewer charges. 27
28
Council Member Gunn asked Staff to read Number 2 so residents watching understand what is being 29
discussed. 30
31
Public Works Director Lee read Section 2 governing water discharges into the City’s sanitary sewer 32
system. 33
34
B. Resolution 5942, a Resolution Awarding the Construction Contract for the 35
Water Tower Rehabilitation Project. 36
37
Public Works Director Lee indicated the low bid for the project was submitted by Champion Coatings, 38
Inc. in the amount of $52,100 and the City had budgeted $40,000. He then indicated Staff is proposing 39
to use the contingency account of the water department to ma ke up the difference. 40
41
Mounds View City Council February 10, 2003
Regular Meeting Page 12
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5942, a 1
Resolution Awarding the Construction Contract for the Water Tower Rehabilitation Project. 2
3
Council Member Marty asked why the engineers estimate was so far off from the actual bid. 4
5
Public Works Director Lee indicated that this type of project is difficult to estimate and then explained 6
that the interior wet painting and exterior painting were items that were underestimated. 7
8
Ayes – 5 Nays – 0 Motio n carried. 9
10
C. Resolution 5943, a Resolution Amending Personnel Manual to Establish a Sick 11
Leave Donation Policy. 12
13
Chief Sommer indicated the reason for this resolution was that a Mounds View police officer was 14
injured off duty and required a lengthy recovery time. This officer was a newly hired officer and had not 15
accrued much sick leave and has now exhausted that time. Chief Sommer indicated the labor contract 16
for patrol officers allows Mounds View officers to borrow up to 30 days of sick leave and this 17
resolution would address that and allow all City employees in catastrophic health injuries or death of a 18
family member to use sick leave that is donated by fellow employees in an amount up to 30 days. 19
20
Chief Sommer handed out revised copies of Resolution 5943. 21
22
David Jahnke indicated he was a union steward on the management side and looking at this he 23
suggested the City proceed very carefully. He then commented there was an arbitration case where 24
employees were donating time and were not at the company. 25
26
Council Member Marty indicated the Resolution indicates that the borrowed time goes back to the 27
donor if the recipient leaves the employment of the City. 28
29
Council Member Stigney asked what would happen to the donated time. 30
31
Interim City Administrator Ericson indicated the amounts would be pro rated based on what was 32
donated and what was used and returned to the employee that donated the time. 33
34
Council Member Marty asked if the FMLA laws allow the use of sick time for family members. 35
36
Mayor Linke indicated that an employee can use sick time for immediate family members through the 37
FMLA. 38
39
Council Member Quick asked how this would affect the union contract as it is not a provision in the 40
contract. 41
42
Mounds View City Council February 10, 2003
Regular Meeting Page 13
Ann Antinson with Labor Relations Associates indicated the City needed to be concerned about 1
creating a benefit that would be for a union employee that is under a union labor agreement and those 2
benefits are usually not created by City policy. 3
4
Mayor Linke indicated the benefit is in the contract. 5
6
Ms. Antinson indicated there is language in the contract allowing an employee to borrow up to 30 days 7
of sick leave but this Resolution would allow borrowing from other employees and that is not allowed 8
by the contract. She further clarified that the borrowing referenced in the contract would be borrowing 9
from the employees own time with that time to be paid back. 10
11
Ms. Antinson indicated the Resolution gives the approval to donate time and she is concerned with the 12
City implementing a City-wide policy when the person involve d falls under a union contract and this is 13
not a union benefit. She then said her recommendation would be not to implement a City- wide policy 14
that is written for a case where the individual may not be able to use it. 15
16
MOTION/SECOND: Quick/Stigney. To Table Resolution 5943. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
D. Resolution 5944, a Resolution Rescinding Resolution 5555 Governing City 21
Administrator Duties and Staff Communication. 22
23
Interim City Administrator Ericson indicated that Resolution 5944 would rescind Resolution 5555. 24
25
MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5944, a 26
Resolution Rescinding Resolution 5555 Governing City Administrator Duties and Staff Communication. 27
28
Council Member Quick indicated that Resolution 5944 is a protocol that outlines a chain of command 29
and a mechanism for employees to deal with issues. It has nothing to do with who can talk to whom. 30
He further commented that he does not feel rescinding Resolution 5944 would be in the best interest of 31
the City because he feels it would increase the amount of micromanaging that goes on. 32
33
Council Member Quick indicated he received a letter in his box that he does not think Staff is aware of 34
and that is contrary to Resolution 5555. 35
36
Council Member Stigney indicated he feels that Resolution 5555 re-emphasizes what the City Charter 37
has in place for the responsibilities of the City Administrator and how it should be followed. He then 38
indicated that the interpretation of “all communication between City Staff and City directors to Council 39
is to go through the City Administrator” is the issue and, if Council indicates that any Staff person can 40
talk to any Council Member the issue should be resolved. He further clarified that the Resolution was 41
meant to simplify things and make sure that issues went up the chain of command so that the City 42
Mounds View City Council February 10, 2003
Regular Meeting Page 14
Administrator and Council were aware of them and to keep one Council Member from directing Staff 1
and the rest of Council not being aware. 2
3
Council Member Stigney indicated that employees can call him any time as he is an elected official and 4
that is part of his responsibility. 5
6
Council Member Gunn asked how Council could correct the interpretation problem. 7
8
Council Member Stigney indicated he just stated in public that any emp loyee could contact him and, if 9
Council agrees, all the directors will know that they are not to be more restrictive than what the 10
Resolution says. 11
12
Council Member Marty indicated he was not in agreement with the way this Resolution was interpreted 13
by the previous Administration. He then indicated he would like to rescind it so that the same issue 14
does not present itself with the new Administration. He further indicated that Resolution 5944 states 15
that the City Council prefers to let the City Charter speak for itself and he no longer feels the need for 16
Resolution 5555. 17
18
Council Member Quick asked if Resolution 5555 conflicts with the Charter. 19
20
City Attorney Riggs indicated it does not. 21
22
Council Member Quick commented that he is not aware of many employees with a copy of the Charter 23
handy to refer to and Resolution 5555 is a simple way of laying out the protocol for communication. 24
25
Council Member Stigney disagreed with Council Member Marty as the paragraph that he read is not in 26
the Charter and that is why Resolution 5555 is needed. He then said that the interpretation is the 27
problem not the Resolution itself. 28
29
Mayor Linke indicated there are several reprimands in files for employees talking to Council Members 30
because items did not go up to Council and when it was suggested to Council that is when the 31
reprimand happened because the next person up the line from department head did not follow through 32
that process. He then said that there is too much room for interpretation there and that is why he is for 33
rescinding Resolution 5555. 34
35
Mayor Linke indicated the policy was that Staff could talk to Council Members but Council could not 36
give direction to employees other than through the City Administrator as a Council body. 37
38
Barbara Thomas of 5444 Landmark Circle encouraged Mayor Linke to go back through the files 39
because there are only minor circumstances where that occurred. She then said she had the Charter in 40
front of her and the circumstances of the birth of Resolution 5555 were shortly after an extended perio d 41
Mounds View City Council February 10, 2003
Regular Meeting Page 15
of meeting with a facilitator because the City was having some serious issues with department 1
communications and Council had constant complaints that employees did not know the process. 2
3
Ms. Thomas indicated that this is an area that the Charter is weak in as it says what, but not how. The 4
purpose was not to in any way change or affect the interpretation of the Charter, it was a method to 5
reinforce what the Charter says while explaining how to accomplish what is in the Charter. The Charter 6
is bare on this and that was to allow for flexibility as the Resolution allowed for flexibility and 7
interpretation. 8
9
Ms. Thomas commented that however it was interpreted whether or not Council Members agreed with 10
it or not should Council choose to rescind, that puts the City in a position of needing to change the 11
policy on communication. She further commented that rescinding the Resolution requires a good 12
explanation of why and what changes Council Members expect and she thinks the employees and the 13
residents deserve to know that. 14
15
Council Member Stigney indicated he did not want to go back to where the City was before when there 16
was confusion and the Mayor was running around running the City with out Council or Administrator 17
input. 18
19
MOTION/SECOND: Stigney/Quick. To Table Resolution 5944. 20
21
22
Ayes – 4 Nays – 1(Linke) Motion carried. 23
24
E. Resolution 5945 Eliminating the Human Resources Committee. 25
26
Interim City Administrator Ericson indicated Staff received direction to draft a Resolution eliminating the 27
Human Resources Committee as it no longer serves a purpose. 28
29
MOTION/SECOND: Gunn/Marty. To Waive the Reading and Approve Resolution 5945, a 30
Resolution Eliminating the Human Resources Committee. 31
32
Council Member Stigney indicated this is another one he feels strongly about as he thinks it does serve a 33
purpose very well and he thinks throwing it out without knowing what it deals with and the situations 34
handled by the Committee is wrong. He then commented that this Committee deals with employee 35
issues on things that are not documented in the personnel policy. He further commented that it gives 36
department heads and employees the opportunity to bring issues up for discussion without having to go 37
on camera to discuss them. 38
39
Council Member Marty indicated he was not aware of what this Committee was doing and what was 40
dealt with. He further commented that he feels that as far as hiring and firing that should be before full 41
Council and he was totally in the dark because with two Council Members on the Committee neither 42
Mounds View City Council February 10, 2003
Regular Meeting Page 16
one the Council Members could talk to another Council Member or it would be a violation of the open 1
meeting law. He then said it may be justified in certain circumstances but he felt he was in the dark as to 2
what was discussed. 3
4
Council Member Stigney indicated the City Administrator could be directed to bring that information to 5
Council in the form of an update to keep Council informed. 6
7
Mayor Linke indicated the personnel policy has a very strict process for handling personnel problems 8
and asked whether tha t policy was corrected to interject this Committee. 9
10
Interim City Administrator Ericson indicated that Public Works Director Lee had said that the personnel 11
policy was not amended to add the Committee. 12
13
Mayor Linke commented that use of the Committee is in violation of the personnel policy as there are 14
certain steps to be taken. 15
16
City Attorney Riggs indicated he did not think that there is an overlap as the Committee was dealing 17
more with issues of initial review of policy and how to change certain job descriptions and not things that 18
are specifically covered under the personnel policy. 19
20
Mayor Linke asked whether the Committee dealt with specific employees. 21
22
City Attorney Riggs indicated that the Committee did not deal with specific employees because the Cit y 23
has provisions in the personnel policy that would deal with that. 24
25
Mayor Linke indicated he feels this is something that the Administrator and the department heads should 26
be doing. 27
28
Council Member Gunn asked how often the Committee met. 29
30
Council Member Stigney indicated it was not very often. 31
32
Council Member Quick indicated that, at one time, there were meetings fairly regularly. 33
34
MOTION/SECOND: Stigney/Quick. To Table Resolution 5945. 35
36
Ayes – 3 Nays – 2(Marty/Linke) Motion carried. 37
38
F. Discuss Options for Filling the City Administrator Vacancy. 39
40
Interim City Administrator Ericson indicated Staff did some research at Council direction into what 41
other cities could do to assist the City with filling the City Administrator vacancy. He then said that 42
Mounds View City Council February 10, 2003
Regular Meeting Page 17
Roseville was the cheapest at $32.00 per hour with an estimate that the work would take approximately 1
80 hours. He also indicated that the common request was for clear definitions of what the City wants in 2
an administrator. 3
4
Council Member Marty indicated the job description from the last time a City Administrator was hired 5
should be used. 6
7
Council asked for a copy of the job description. 8
9
Council Member Quick suggested directing Staff to meet with the top groups and ask for clarification of 10
what services would be provided for the fee. Those groups would be New Brighton, First Site Staffing, 11
Roseville and Labor Relations. 12
13
Mayor Linke indicated he liked that Roseville gave an approximate number of hours to complete the 14
project. 15
16
Interim City Administrator Ericson asked whether Council was interested in being interviewed by the 17
group selected so that the group can get an idea of the characteristics or traits Council is looking for. 18
19
There was consensus to meeting with the search firm or group selected to dis cuss what Council wants in 20
terms of its City Administrator. 21
22
Council Member Stigney asked if the City would be handling the advertising. 23
24
Mayor Linke indicated the City would advertise but the advertisement would direct that information be 25
sent to the search group. 26
27
Mayor Linke commented that his main concern is that Roseville has the time to complete the project 28
quickly for the City. 29
30
Council Member Stigney asked if Staff needed Council to have an emergency meeting to discuss this 31
rather than waiting for the next meeting. 32
33
Interim City Administrator Ericson indicated he was not sure how quickly the groups would be able to 34
provide the additional information requested. 35
36
Council asked Staff to advise if there was a need for a special meeting. 37
38
G. Resolution 5948, a Resolution Authorizing the Purchase of Voice Recognition 39
Software Program and Necessary Computer Upgrades Utilizing LLEBG Grant 40
Funds. 41
42
Mounds View City Council February 10, 2003
Regular Meeting Page 18
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5948, a 1
Resolution Authorizing the Purchase of Voice Recognition Software Program and Necessary Computer 2
Upgrades Utilizing LLEBG Grant Funds. 3
4
Council Member Stigney indicated that early versions of voice recognition software were not very 5
functional and asked whether this software would be. 6
7
Chief Sommer indicated that Staff has investigated this software and there are other agencies using it. 8
He then said that Staff recommends the purchase of the software and computers. 9
10
Council Member Stigney indicated that previous police administration ha s said there was a need for 11
portable video surveillance and asked if that is no longer a priority. 12
13
Chief Sommer indicated that it was his understanding that there are limitations for utilizing the grant funds 14
and this technology fits into those guidelines. He further commented that the funds needed to be spent 15
before February 28, 2003. 16
17
Ayes – 5 Nays – 0 Motion carried. 18
19
Council Member Marty indicated he had thought Council approved matching funds for a grant for new 20
computers in the squads but they were never obtained. 21
22
Council Member Quick indicated Council approved matching funds but he is not sure whether the City 23
got the grant. 24
25
Chief Sommer indicated that the grant was proposed but never materialized. 26
27
9. REPORTS 28
29
A. No Parking Request, East Side of Greenfield Avenue, South of County Road I 30
31
Interim City Administrator Ericson indicated the Planning Commission has been dealing with a parking 32
issue on Greenfield Avenue where a business is overflowing its parking lot onto the street and, after 33
reviewing the situation, the Commission has adopted a Resolution recommending no parking. He then 34
asked whether Council wished to discuss the matter at a work session or during the public hearing at a 35
Council meeting. 36
37
Mayor Linke indicated he would like to have it at a work session so he could be better informed on the 38
issue. 39
40
Council Member Stigney asked if there was a public hearing at the Planning Commission level. 41
42
Mounds View City Council February 10, 2003
Regular Meeting Page 19
Interim City Administrator Ericson indicated that residents are aware of the issue and some were 1
notified of the meeting but the notice was not for an official public hearing as that would be held at the 2
Council level. 3
4
Council Member Marty asked if there was a trash enclosure issue with the same property. 5
6
Interim City Administrator Ericson indicated there is an outstanding issue with the Resolution of 7
approval as it indicates the property owner would be keeping garbage inside of the building and the new 8
business owner thought it was silly to keep garbage inside. He then said that garbage ha s been being 9
kept outside in violation of the Resolution of approval and the property owner was told he would need 10
to make a request to Council in writing to change the Resolution. 11
12
Mayor Linke asked if not enclosing the garbage was a violation of the ordinance. 13
14
Interim City Administrator Ericson indicated that garbage dumpsters needed to be enclosed but a 15
garbage bin does not. He then said that it has been a cause of concern and irritation for those around 16
him. 17
18
Council Member Gunn had no report. 19
20
Council Member Stigney had no report. 21
22
Council Member Quick had no report. 23
24
Council Member Marty indicated that the Festival Committee needed to get going on planning the golf 25
tournament and would like to know whether Council would approve using the City’s golf course at a 26
cost of $15.00 per round. 27
28
Golf Course Manager Burg indicated it would be a Council decision to change the fee for a group. She 29
then said that she did not see an issue with reducing the rate as it ensures that all tee times would be 30
filled for the day. 31
32
Council Member Stigney asked what was done last year for the festival. 33
34
Golf Course Manager Burg indicated that New Brighton charged the regular rate and the festival 35
brought in its own alcohol through permitting with the City. 36
37
Council Member Marty indicated that The Bridges would have the benefit of people coming early and 38
staying late to use the driving range. 39
40
Council Member Stigney commented that, in the past, any profit was plowed into specific projects. He 41
then asked where the profit goes. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 20
1
Council Member Marty indicated the profit went to the YMCA to pay for kids who could not afford 2
youth programs. He then said that they had begun working with the YMCA and former golf course 3
manager to establish a golf program for kids. 4
5
Council Member Quick asked if the monies from the golf tournament last year went to the City of New 6
Brighton. 7
8
Golf Course Manager Burg indicated that last year New Brighton was paid for its greens fees but did 9
not get any additional money from the tournament. 10
11
Council Member Quick asked where the profits come from. 12
13
Mayor Linke explained that the tournament pays $15.00 for a round of golf but the Festival charges 14
$20.00 or 25.00 and that is where the profit comes from over and above the costs of the tournament. 15
16
Council Member Marty indicated the golf course would make money as all of the tee times are filled as 17
well as use of the driving range and purchasing of beverages. 18
19
Council Member Quick asked whether profits go into the Festival. 20
21
Council Member Marty indicated that the funds were earmarked for kids programs through the 22
YMCA. 23
24
Council Member Gunn indicated that was an executive committee decision as the Committee felt it was 25
putting something back into the community along with having the Festival. 26
27
Council Member Quick indicated that the City is putting money into the Festival and he thinks it is time 28
to revisit where the money from this tournament goes because he does not think the City can afford or 29
will be able to put any monies into the Festival this year. 30
31
Mayo r Linke indicated that there is $4,000 in the budget for the Festival. He then said that the Festival 32
organization is separate from the City. 33
34
Council Member Quick indicated he is not sure whether the City will have $4,000 to contribute to the 35
festival and it may be time to discuss where the profits of the golf tournament go. 36
37
Mayor Linke indicated the profits from the golf tournament are not the City’s to determine what to do 38
with. 39
40
Mounds View City Council February 10, 2003
Regular Meeting Page 21
Council Member Quick indicated the City puts $4,000 into that operation and it is a City run Festival 1
but the City may not have $4,000 to put into it this year and he fails to see the logic that it is not part of 2
the City. 3
4
Mayor Linke indicated the question is whether the normal Saturday fee of $16.00 can be reduced to 5
$15.00 for the tournament. 6
7
Council Member Quick said he feels this should be discussed at a work session. 8
9
Council Member Stigney indicated that the other issues could be resolved at a later date but the Festival 10
Committee is asking if there will be a Festival and if they should get started with planning. 11
12
Mayor Linke indicated it is not up to this Council whether there is a Festival or a golf tournament that is 13
up to the Festival Committee. He then said the Festival Committee has asked whether the golf 14
tourname nt will be in Mounds View or in New Brighton. He then said that he does not think this is a 15
City Council function. 16
17
Council Member Stigney indicated that Council establishes fees out at the golf course and Council 18
ultimately approves the tournament. 19
20
Golf Course Manager Burg asked whether Council is asking if she would adjust the rate for another 21
group. She then indicated the fee structure is set by Council but, if she receives a request for a reduced 22
fee, she would consider the group and determine whethe r to bring the request to Council or deny it. 23
She further indicated that she would consider a reduced fee for civic organizations. 24
25
Golf Course Manager Burg recommended proceeding with the planning and finalizing the pricing details 26
at a later time. 27
28
Council Member Quick asked what control the City has over the Festival Committee. 29
30
City Attorney Riggs indicated there is a fee for the use of the facility, the City’s contribution, and a 31
contract governing the relationship. 32
33
Council Member Quick indicated tha t the contract has to be renewed every year so if the City does not 34
renew it then there is no Festival. 35
36
City Attorney Riggs indicated that, if the contract is not renewed, then there is no donation by the City 37
but the Festival could still be held in some form. 38
39
Council Member Quick indicated there was a statement made that the City has no say in the Festival. 40
He then asked whether the Festival Committee could do whatever they want or if Council has a means 41
of control. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 22
1
City Attorney Riggs indicated that, through this agreement, the City is issuing a permit for usage. 2
3
Council Member Quick indicated that, if Council deemed they were not having a Festival, then there 4
would be no contract and no permit. 5
6
Mayor Linke indicated the Festival Committee could pull a permit for use of the City Park. 7
8
Council Member Quick indicated that the point he is trying to make is that the City does not know if it 9
will have $4,000 to donate toward the Festival and Council Member Gunn is very busy now that she is 10
on Council and may not have time to plan the Festival. 11
12
Council Member Gunn indicated she understood about the money but said she has a Committee and is 13
not planning the Festival alone. She then said that the date for the Festival has been set for June 14, and 14
June 15, 2003. 15
16
Council Member Stigney suggested that things could change but plans need to be made and the Festival 17
Committee should move forward with the plans and let Council work out the details as the matter 18
proceeds. 19
20
Council Member Marty indicated he wanted to bring this up because the Committee needs to begin 21
work on the Festival planning because for the last two years the week before the Festival was 22
scheduled the Committee was not sure if it was approved. 23
24
Mayor Linke asked that the contract be provided fo r review. 25
26
Council Member Quick asked whether the contract has been fulfilled. 27
28
City Attorney Riggs indicated he had not been asked that question. 29
30
Finance Director Hansen indicated that Council Member Gunn had given him a packet of materials this 31
evening that he has not had a chance to review. 32
33
Mayor Linke gave direction to Staff to Council Member Marty to work with Golf Course Manager 34
Burg and plan the golf tournament. 35
36
Mayor Linke indicated he would like to discuss the AMM at the next work session as the City had 37
been a member of that organization and he would like to be again. 38
39
Interim City Administrator Ericson indicated he had provided information from the Cable Committee 40
concerning web streaming City meetings through CTV. He then said that the fee wo uld be $164.00 per 41
month and it would make it much easier for residents to view meetings and for archiving information. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 23
1
Council Member Stigney indicated the matter should be discussed at a work session. 2
3
Interim City Administrator Ericson indicated that he had discussed maintenance of the plant material at 4
the billboard near Walgreen’s with Clear Channel and it is not their intent to provide periodic 5
maintenance. However, the City Forester was under the impression he would be maintaining that area 6
and the plantings were to be of a type that required little, if any, maintenance. 7
8
Interim City Administrator Ericson indicated that Springsted is conducting a mini-symposium discussing 9
budgets and future planning on Wednesday, February 19, 2003 from 1:00 p.m. to 5:00 p.m. at the Four 10
Points Sheraton and asked interested Council Members to let him know if they wished to attend. 11
12
Interim City Administrator Ericson indicated he had received two publications from the State Auditor in 13
addition to the LGA report and will put them in the Council office for review. 14
15
Interim City Administrator Ericson indicated that Staff had Best Lock Company conduct an analysis of 16
the locking systems and keying system and Best determined that it would cost approximately $1,600 to 17
replace all of the cores and provide keys to employees so that there are not so many keys required. He 18
then said that there is an issue right now because public works does not have access to City Hall after 19
hours. He also commented that changing the keying system would make it consistent and something 20
that public works could maintain. 21
22
Mayor Linke indicated that past Council purchased the system with the idea of a hierarchy of keys with 23
one key in the police department being a grand master that would open everyt hing rather than multiple 24
keys. He then said that $1,600 seemed reasonable to get the system back. 25
26
Interim City Administrator Ericson indicated the system is patented and Best needs to do the changes. 27
28
Council Member Quick asked how a certain individual that is no longer employed with the City 29
obtained a grand master key to a patented system. 30
31
Interim City Administrator Ericson indicated he could not answer that question. 32
33
Council Member Marty indicated he would like to investigate the costs associated with having a reader 34
card that would show who was at City Hall and when. 35
36
Interim City Administrator Ericson indicated that Public Works Director Lee would be looking into that 37
as part of the rehabilitation study for City Hall. 38
39
Mayor Linke indicated the sys tems are expensive and maintenance is an issue. 40
41
Council Member Quick said he thought it would make more sense than having keys. 42
Mounds View City Council February 10, 2003
Regular Meeting Page 24
1
Mayor Linke said he thought it would be well worth re-keying. 2
3
Council Member Marty indicated he was fine with re-keying. 4
5
Council Member Stigney indicated that it seems there is a lost key every month or so and it gets 6
expensive. 7
8
MOTION/SECOND: Marty/Gunn. To Approve up to $1,600 to Re -Key City Hall and Check on the 9
Costs Associated with a Card Reader at the Front Door. 10
11
Ayes – 3 Nays – 2(Quick/Stigney) Motion carried. 12
13
David Jahnke indicated the MAC was waiting for the environmental study to move forward to add onto 14
the airport within the restrictions of the guidelines. He then said he does not expect to see any building 15
out at the airport for at least six years. 16
17
Finance Director Hansen indicated that ECS had finished 90% of the project at the Community Center 18
without approval. He also indicated that Staff had made numerous efforts to contact other firms for bids 19
and did not receive calls back. 20
21
Council Member Marty indicated that he feels that Staff has been through enough hoops and, if firms 22
are not interested, you cannot make them give you a bid. He then said he does not understand how 23
ECS could proceed with the work without a signed contract. 24
25
Council Member Marty asked if it was ever determined whether the system was compatible as brought 26
up by Council Member Stigney. 27
28
Finance Director Hansen indicated that Mr. Bradley had indicated to ECS that he wished to hold thr ee 29
different meetings and have sound in each different room. 30
31
Council Member Stigney indicated Staff needed to define what the expectations are. He then said he 32
has had a problem getting in touch with Mr. Bradley and has not had his call returned. 33
34
Council Member Stigney indicated he would call the vendor he had recommended personally as he 35
cannot believe the person would not call because he had expressed interest in the work. 36
37
Council Member Stigney asked whether work was stopped when Council directed. 38
39
Finance Director Hansen indicated that ECS was told to stop work but by that time had completed 40
90% of the project. 41
42
Mounds View City Council February 10, 2003
Regular Meeting Page 25
10. APPROVAL OF MINUTES 1
2
A. Minutes for January 27, 2003 3
4
Council Member Marty requested the following change: On Page 3, Line 6 change lead to leads. 5
6
Mayor Linke indicated he had said he would pay for the meal at the last meeting and has done so. He 7
then produced a receipt for Council review. 8
9
MOTION/SECOND: Marty/Gunn. To Approve the City Council Minutes of January 27, 2003 as 10
Amended. 11
12
Ayes – 5 Nays – 0 Motion carried. 13
14
Council Member Stigney indicated he has a problem with ECS beginning work as it virtually assures he 15
will get the bid once the work has begun. 16
17
Council Member Marty indicated that Lion John Deppa would be receiving an award for outstanding 18
service to youth at the Northwest Youth and Family Services banquet on Thursday, February 13, 2003. 19
20
Mayor Linke indicated he would be attending as a Lion. 21
22
11. CLOSED SESSION TO DISCUSS LABOR ISSUES 23
24
MOTION/SECOND: Marty/Stigney. To Recess to Closed Session to Discuss Labor Issues. 25
26
Ayes – 5 Nays – 0 Motion carried. 27
28
Council recessed to closed session at 10:10 p.m. 29
30
12. Next Council Work Session: Monday, March 3, 2003 31
Next Council Meeting: Monday, February 24, 2003 32
33
13. ADJOURNMENT 34
35
Mayor Linke adjourned the meeting at 10:41 p.m. 36
37
Transcribed and recorded by: 38
39
Joan Lenzmeier, Timesaver Off Site Secretarial, Inc. 40
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, February 24, 2003
7:00 p.m.
1. CALL TO ORDER
2. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
3. APPROVAL OF AGENDA
4. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
5. SPECIAL ORDER OF BUSINESS
A. Resolution 5954 Authorizing a Step Increase for David Parker, Golf Course Grounds &
Equipment Manager
6. JUST AND CORRECT CLAIMS
7. CONSENT AGENDA
A. Licenses for Approval
B. Resolution No. 5947 Supporting Legislation to Provide Improved Funding Options for City
Street Improvements
C. Resolution No. 5952 Approving the Purchase of a Replacement Front End Loader
D. Resolution 5953 Authorizing a Joint Powers Agreement for the City to Participate in
Hennepin County Cooperative Purchasing.
E. Resolution No. 5956 Approving renewal of Irondale High School (IHS) School Resource
Officer (SRO) Contract with New Brighton & ISD #621
F. Resolution 5957 Approving the Submission of a Grant Request to the Twin Cities North
Chamber of Commerce Charitable Gambling Committee
8. COUNCIL BUSINESS
A. Police Department Quarterly Report
B. Discuss Options for Filling the City Administrator Vacancy
C. Resolution 5927 Authorizing the Purchase of Audio Equipment for the Banquet Center
D. Resolution 5955 Authorizing Automated Pawn Systems Participation and Agreement
9. REPORTS
10. APPROVAL OF MINUTES
A. February 10, 2003 City Council Minutes
11. Next Council Work Session: March 3, 2003
Next Council Meeting: March 10, 2003
12. ADJOURNMENT
Item No.07A
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Mayor and City Council
From: Barb Benesch
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Meeting Date: February 24, 2003
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2003. All applicants have submitted appropriate fees and proof of
insurance. Those companies that are “new” include applicants that have never been licensed
with the City or they may have been licensed with the City in the past, but were not licensed in
2002. Those companies renewing their license were licensed, at a minimum, in the year 2002.
The type of license they are applying for follows the company name.
Crosstown Sign, Inc. – Sign – New
Enviroworld USA – HVAC - New
More’s Burner Service – HVAC – New
Sign-A-Rama – Sign - Renewal
Staff Recommendation: Approve license applications as requested.
Item No. 7C
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 5952 Approving the Purchase of a
Replacement Front End Loader
Meeting Date: February 24, 2003
Background:
In 1988, the City purchased a Caterpillar 1989 Caterpillar 936E Series Front End
Loader. This Front End Loader has been used to perform many routine Public
Works duties such as snow removal, loading salt for ice control, loading of
material and debris associated with street maintenance and utility repair
activities.
The City has a practice of replacing pieces of equipment such as front end
loaders on a 15 -year cycle. This life cycle for a front end loaders was selected to
minimize costs to the City. It takes into account factors such as; the cost of a new
loader, increased service and repair costs, down time, and trade-in values.
Given the age and increased maintenance necessary, this piece of equipment is
no longer cost effective and has therefore reached the end of its economically
useful life cycle. This front end loader was scheduled for replacement in 2003
and monies have been allocated in the 2003 budget for its replacement.
Staff has researched and thoroughly tested two brands of front end loaders:
Case and John Deere. Both were similar in size and have specifications to the
City’s existing loader. The Case 621D front end loader performed as well as the
other brand and is the best financial choice for the City.
Brand Model No. Loader Cost Trade-In Value Total Cost
Caterpillar Not Available
Case 621D $114,529 $33,000 $81,529
John Deere 544H $125,895 $32,572 $93,323
Staff is recommending that the existing front end loader be traded in and
replaced with a Case 621D loader. This can be purchased under state contract,
foregoing the requirement of acquiring additional bids. A 2003 Case 621D front
end loader can be purchased from St. Joseph Equipment under state contract for
$114,529.00. (Tax and transfer fee(s) would be additional.)
The existing 1989 Caterpillar 936E loader is currently in a usable condition and
retains a salvage value due to the City’s extensive maintenance program. The
trade-in amount offered by St. Joseph Equipment is $33,000.00.
A summary of the proposed loader replacement is as follows:
• 2003 Case 621D Front End Loader $114,529.00
• Tax (6.5%) $ 5,299.39
Subtotal $119,828.39
• Trade-In of 1989 Caterpillar 936E ($33,000.00)
TOTAL $86,828.39
(Plus transfer fees as applicable)
The 2003 General Fund, Snow and Ice Department, Vehicle Account (Account
100-4472-7040) has $100,000.00 budgeted for this front end loader purchase
including the trade-in.
Recommendation:
Staff recommends that the City Council approve the purchase of a 2003 Case
621D front end loader under state contract and award a contract to St. Joseph
Equipment in the amount of $119,828.39 for the purchase of this loader,
including tax. (Plus transfer fees as applicable.)
Staff also recommends that the City Council approve the trade-in of the 1989
Caterpillar 936E front end loader to St. Joseph Equipment at a credited value of
$33,000.00. Including tax, this represents an estimated final net City cost of
$86,828.39 plus transfer fees, to replace the1989 Caterpillar 936E front end
loader.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 5952
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A REPLACEMENT FRONT END LOADER
WHEREAS, the City Council previously approved the purchase of a 1989
Caterpillar 936E Series front end loader; and
WHEREAS, said loader has been in use for fifteen years and has reached
its economically useful life; and
WHEREAS, Staff has researched and thoroughly tested two brands of
front end loaders and determined the Case 621D front end loader performed as
well as the other brand and is the best financial choice for the City; and
WHEREAS, a 2003 Case 621D front end loader can be purchased from
St. Joseph Equipment under state contract for $114,529.00. Tax of $5,299.39
and applicable transfer fees will be additional; and
WHEREAS, the existing 1989 Caterpillar 936E loader retains a salvage
value and a trade-in amount offered by St. Joseph Equipment is $33,000.00; and
WHEREAS, the 2003 General Fund, Snow and Ice Department, Vehicle
account, (Account 100-4472-7040) has $100,000.00 budgeted for this loader
purchase including trade-in; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The purchase of a 2003 Case 621D front end loader under state contract
is approved.
2. A contract to St. Joseph Equipment in the amount of $119,828.39 for the
purchase of said loader, amount includes tax of $5,299.39. (Additional
transfer fees as applicable), is awarded.
3. The trade-in of the1989 Caterpillar 936E front end loader to St. Joseph
Equipment at a credited value of $33,000.00 is approved.
4. The City’s net cost of $86,828.39 plus applicable transfer fees will replace
the 1989 Caterpillar 936E front end loader.
Adopted this 24th day of February 2003.
______________________________
Jerry Linke, Mayor
(ATTEST)
_______________________________
James Ericson
Interim City Clerk/Administrator
(SEAL)
Item No: 7E
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mike Sommer, Police Chief
Item Title/Subject: Resolution 5956 Approving the Renewal of the 2002-2003
School Resource Officer Agreement Between the Cities of
Mounds View and New Brighton and ISD #621
Date of Report: February 24, 2003
RENEWAL OF 2002-2003 SCHOOL RESOURCE OFFICER AGREEMENT BETWEEN THE
CITIES OF MOUNDS VIEW AND NEW BRIGHTON AND ISD #621:
In 1994 a School Resource Officer position was implemented at Irondale High School. It has
been found that this position has had a positive impact for the school district and the Cities of
Mounds View and New Brighton. Because a substantial percentage of the students who attend
Irondale reside in Mounds View, the City of Mounds View has shared the cost of training and
assigning a New Brighton Police Officer to Irondale since the inception of this position. The
annual cost of the position is based upon total personnel expenses including benefits and other
peripheral expenses, such as vehicle costs, associated with the position. The expense formula
for this renewal period reflects the actual time the officer is assigned during the school year. It
also reflects that the current student population at Irondale is made up of 34% Mounds View
residents, 51% New Brighton residents, and 15% from other communities. Total program costs
are to be shared as follows: 50% paid by the school district, 30% paid by the City of New
Brighton, and 20% paid by the City of Mounds View. The cost to the City of Mounds View for
this renewal period is expected to be approximately $10,946.13.
RECOMMENDATION: It is recommended that the Council approve the renewal of the School
Resource Officer agreement between the City of Mounds View, the City of New Brighton, and
ISD #621.
Respectfully Submitted,
___________________________
Mike Sommer
Police Chief
RESOLUTION 5956
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE RENEWAL OF THE 2002-2003 SCHOOL RESOURCE
OFFICER AGREEMENT BETWEEN THE CITIES OF MOUNDS VIEW AND NEW BRIGHTON
AND ISD #621
WHEREAS, a School Resource Officer position was implemented at Irondale High
School in 1994 and the creation of this position has had a positive impact for the Mounds View
School District #621, and the cities of New Brighton and Mounds View, and;
WHEREAS, a substantial percentage of the students in attendance at Irondale High
School reside in Mounds View; the current student population is as follows:
34% Mounds View residents
51% New Brighton residents
15% from other communities
WHEREAS, since the implementation of the School Resource Officer position at
Irondale HS, the City of Mounds View has shared the cost of training and assigning a New
Brighton Police Officer to Irondale High School as a School Resource Officer, and;
WHEREAS, the annual cost of this position is based on total personnel expenses,
including benefits and other peripheral expenses, such as vehicle expense, associated with the
position, and;
WHEREAS, the expense formula reflects the current student population percentage per
city, and the actual time the officer is assigned during the school year, and;
WHEREAS, the total program costs are to be shared as follows:
50% paid by the School District #621
30% paid by the City of New Brighton
20% paid by the City of Mounds View
WHEREAS, the cost to the City of Mounds View for this renewal period is expected to be
approximately $10,946.13.
NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Mounds
View approves the renewal of the 2002-2003 School Resource officer agreement between the
cities of Mounds View and New Brighton and ISD#621.
Adopted this 24th day of February, 2003.
______________________________
Jerry Linke, Mayor
(ATTEST)
_______________________________
James Ericson
Interim City Clerk/Administrator
(SEAL)
2401 County Highway 10
Mounds View, MN 55112
Ramsey County
MOUNDS VIEW POLICE
QUARTERLY REPORT
SEPTEMBER 2002- JANUARY 2003
Mounds View Police Structure
17 Total Sworn Police Officers
• 9 Patrol Officers
• 2 Sergeants
• 2 Investigators
• 1 School Resource Officer (Edgewood Middle School)
• 1 officer assigned to D.A.R.E./ Crime Prevention
• 1 Deputy Chief
• 1Chief
3 Civilian Employees
• 1 Administrative Assistant
• 1 Records Technician
• 1 Part Time Community Service Officer/ Evidence Technician
• The retired Police Lieutenant is utilized on an as needed basis for Emergency
Management Planning.
Services Provided
Patrol
• 24-hour coverage, 7 days per week. Minimum of 2 officers patrolling the City nearly
24 hours per day. The schedule is designed to have more officers on duty during peak
call periods. Patrol officers respond generally within 2 minutes for emergency calls.
The patrol officers are responsible for responding to all calls for service to any location
within the city, enforcing local, state and federal laws, providing first aid for medical
emergencies, and maintaining law and order. In addition to their regular patrol duties
individual officers are assigned to identify and solve public safety problems and
concerns. Officers are also given other duties in specialized areas as assigned.
During the period of this quarterly report patrol responded to 2230 calls for service.
MOUNDS VIEW POLICE DEPARTMENT
Administration: 763-717-4070
Fax: 763-784-9713
24 hour dispatch: 651-484-3366
651-484-9155
police@ci.mounds-view.mn.us
2401 County Highway 10
Mounds View, MN 55112
Ramsey County
Quarterly Report Oct. 2002- Jan. 2003
Page 2
Investigations
• Investigative services are provided for cases needing follow up, criminal complaints,
juvenile petitions and those cases where further investigation is needed beyond the
scope of the duties of a patrol officer. During the period of this quarter 254 cases were
assigned to the two investigators for further investigation. In addition to working on
assigned cases the investigators are given additional duties as needed.
School Resource Officer
• The school resource officer is assigned to Edgewood Middle School. The School
Resource officer is responsible for law enforcement and public safety issues for the
students in the school and serves as a liaison to the school. The school resource
officer’s salary, benefits and equipment are funded by the school district.
D.A.R.E/ Crime Prevention
• The D.A.R.E/ Crime Prevention Officer teaches Drug Abuse Resistance Education
lessons to a core group of 5th graders at Pinewood Elementary School, and
introductory classes to grades K –4. The officer is responsible for administering the
Crime Free Multi Housing program in the city, coordinating National Night Out, helps
coordinate the summer safety camp, and performs other crime prevention duties as
needed. Serves as the Liaison to the Festival in the Park committee.
Administrative Support
• The two administrative support positions are responsible for all required state and
federal reporting mandates. One position is designated the Criminal Justice Data
Network Terminal Agency Coordinator for the Police Department. The staff is
responsible for all record and data maintenance, and dissemination of police records.
The staff enters and records all police incidents, all traffic accidents, all citations, and
all data maintained by the department. In addition the staff are responsible for the
clerical duties in the department.
Community Service Officer / Evidence Technician
• The CSO/ Evidence Technician is responsible for record keeping and maintaining the
evidence room, fingerprinting, animal control, live trapping of nuisance animals, and
assisting patrol officers with service activities.
Administration/ Supervision
• Two Sergeants provide line staff supervision. A Police Chief and a Deputy Police
Chief administer the department.
2401 County Highway 10
Mounds View, MN 55112
Ramsey County
Quarterly Report Oct. 2002- Jan. 2003
Page 3
Statistical Report of calls for service, arrests, investigations, and traffic citations
Activity
Oct 2001 thru Jan 2002
TOTAL
Oct 2002 thru Jan 2003
TOTAL
Adult Arrests 215 144
Juvenile Arrests 36 23
Calls For Service 2281 2230
Traffic Citations 372 458
Oct 2002 thru Jan 2003 Investigative Reports
TOTAL 254
Assault 11 Misc-Other Offenses 1
Burglary 20 Disturbing Peace 17
Forgery 11 Obscenity 0
Narcotics 1 Property Damage/Trespass 60
Arson 1 Robbery 1
Crimes Against Family 6 Theft/Fraud 82
Traffic (DUI,Accidents,Other) 11 Vehicle Theft/Tampering 9
Criminal Sexual Conduct 8 Weapons 4
Misc Liquor Offenses 2 Crimes Against Admin of
Justice
2
Juvenile-Runaway 7
Oct 2002 thru Jan 2003 Crime Reports TOTAL 507
Assault 35 Misc-Other Offenses 1
Burglary 25 Disturbing Peace 57
Forgery 12 Property Damage/Trespass 88
Narcotics 12 Obscenity 3
Arson 1 Robbery 1
Crimes Against Family 7 Theft/Fraud 153
Traffic (DUI,Accidents,other) 35 Vehicle Theft/Tampering 12
Criminal Sexual Conduct 8 Weapons 4
Misc Liquor Offenses 33 Crimes Against Admin of
Justice
6
Juvenile-Runaway/Curfew 14
2401 County Highway 10
Mounds View, MN 55112
Ramsey County
Quarterly Report Oct. 2002- Jan. 2003
Page 4
Oct 2002 thru Jan 2003 Misc Incidents, Calls & Complaints
TOTAL 1852
Lost & Found(persons/property) 63 Suspicion misc 126
Vehicles(towed,recovered,aband) 57 Suspicion Narcotics 19
Accidents 108 Public Disturbance/Loud
Party
67
Animal Complaints/Impounds 75 DOJs 51
Fires 41 MV/Traffic Complaints 59
Medical/Suicide/Mental/DOA 214 City Ordinance Complaints 19
Domestic-Verbal 91 Warrants 21
Alarms 101 Assist other Agencies 100
Lockouts 91 Misc Public Calls 449
Training
All Peace Officers in Minnesota are licensed by the State of Minnesota, and must meet
educational requirements to obtain a License as a Peace Officer, and are required to
complete mandated continuing education to maintain their Peace Officer License. Training
courses attended by officers during this quarter include:
• Firearms qualification
• Bloodborne pathogens
• Hazardous materials
• Use of force
• Intoxilyzer desertification
• Dealing with the mentally ill
• Results oriented customer service
• Death Investigations
• Criminal Investigation- Profile analysis
• Responding to trauma
• Death Notification
• EMT desertification
• Juvenile Officer Training Conference
• Chief Law Enforcement Officer Command Academy
• Community Service Officer completed the MN Criminal Justice Information System
and Computerized Criminal History, and Criminal Justice Records system Certification
• Minnesota Chiefs of Police Association/ League of Minnesota Cities- Police
management training
2401 County Highway 10
Mounds View, MN 55112
Ramsey County
Quarterly Report Oct. 2002- Jan. 2003
Page 5
Community Events
• The Chief and Deputy Chief attended a town meeting with Ramsey County Emergency
Services, the Minnesota Department of Health and New Brighton Police at the family
service center to discuss city and county emergency preparedness.
• Presented a “Discover What’s Right” award to two 7th grade students nominated by
their piers at Edgewood Middle School for having displayed outstanding ethical
behaviors.
• The department participated in the November Seat Belt Mobilization effort through
Safe and Sober.
• Presented a tour of the Police Department and other City Departments to the Boy
Scouts.
• Received a generous donation from the Lions club to purchase Taser electronic
stunning devices.
• Received 40 Teddy Bears donated by the Lions Club
• Received 3 First Aid Kits donated by Cub Scout Pack 167
• Attended the Ramsey County Chiefs of Police meeting presentation regarding
bioterrorism planning, and a functional exercise of inoculation in St. Paul.
Records Management System
The records management system (RMS) currently in use by the Police Department (Enfors)
is supported by the Ramsey County Sheriff’s Department. The Ramsey County Sheriff’s
Office has changed their RMS to a new system (Orion Scientific). The old system (Enfors)
will be supported for a limited time, therefore it will be necessary for the Police Department to
purchase and move to a new system. Several systems are currently being reviewed.
Factors under consideration are:
1. Whether or not the new system will allow the integration of our old records currently
maintained in the Enfors system.
2. User friendliness of the system.
3. Will the new system allow for automatic reporting to the state CJRS database?
4. Whether on not the new system will perform daily downloads of dispatched calls for
service.
5. Cost of the new system.
6. Features of the system.
7. Maintaining and storage of existing records on Enfors.
8. Accessibility of the RMS into a squad terminal via a squad laptop for the future.
9. Will the new system combine several cities, as the current system?
2401 County Highway 10
Mounds View, MN 55112
Ramsey County
Quarterly Report Oct. 2002- Jan. 2003
Page 6
Radio System
The current radio utilizes Mobile Digital Terminals, which are no longer manufactured. The
radio system eventually will be changed when Ramsey County changes to an 800-mega
hertz system. No definite timetable has been established for this change. We will continue to
monitor the development and status of the planning for the new system. The new radio
system will integrate with in squad mobile data computers with RMS systems. This will
require new radio equipment and mobile data in squad computers. Mobile data computers
were considered for the 2003 budget, but ultimately not approved. Supplying mobile data
computers will continue to be a priority for future planning.
Other Information
• Timothy Yepma was sentences to 9 years in prison for committing several counts of
attempted criminal sexual conduct and burglary. The 4 offenses in Mounds View were
committed from the fall of 2001 through spring of 2002.
• Shane Merchant was arrested on for felony driving while intoxicated. This was the
second such arrest for felony DWI in the city since the new law became effective in
2002.
• Officers Kirk Leitch and Darrell Meyer were given a letter of commendation for saving
the life of a young man who had collapsed while working at the Mermaid. Officer
Leitch was doing a walk through of the Mermaid and was alerted to a 22-year-old male
who had collapsed. The male quickly deteriorated into a full cardiac arrest. Officer
Leitch assisted by Officer Meyer attached a defibrillator and performed CPR on the
male until he was taken to a hospital by paramedics. Information from the defibrillator
was later downloaded and used to diagnose and repair a heart condition the male
apparently had since birth. The male has now made a full recovery. Thanks to the
quick thinking and rapid response of the officers the life of this young man was saved.
• Michael Sommer was appointed Chief of Police on January 12, 2003.
Respectfully submitted,
Mike Sommer
Chief of Police
Item No: 8B
Meeting Date: February 24, 2003
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Acting City Administrator
Item Title/Subject: Continued Discussion Regarding City Administrator
Position
Introduction:
The former City Clerk/Administrator resigned from the position effective December 31, 2002.
Since then, the Council has discussed at great length how it should best work to fill the
position. The Community Development Director was appointed and has been serving as the
Interim administrator during the position’s vacancy.
Discussion:
Three proposals from executive search firms were initially provided to the Council which
were later supplemented by another six proposals. The fees associated with the
professional search firms ranged from $9,400 to $24,000 (all assuming the position was
started at Step 1.) Given the cost, Council requested additional information as to the
possibility of an “a la carte” pricing scheme whereby the City could pick and choose various
components of the search process to be completed on a per-hour basis.
At the same time, the Council directed staff to investigate if other communities would be
willing to assist us through the process, taking on more of the responsibilities for posting the
position, advertising, etc., ourselves. Five cities indicated they would be willing to assist
Mounds View, however only three cities were in a position to provide immediate assistance.
Those cities are Roseville ($32), Maplewood ($100) and New Brighton ($70). It should be
pointed out that Roseville was not looking at this as a source of revenue for their city which is
why the cost is substantially lower than the others. Further, three search firms indicated they
would be willing to provide a per-hour, a la carte service to the City: Labor Relations ($84),
FirstSite Staffing ($75) and Springsted $150.)
Staff contacted the four lowest respondents (Roseville, FirstSite, New Brighton and Labor
Relations to determine how many hours the process would take and how quickly the work
could be done. All four entities agreed that it would be difficult to determine the number of
hours without knowing in advance the number of applicants. The firms did however
“ballpark” the process out between 40 and 80 hours. The next question then is how much
time could each entity devote to Mounds View’s process. While Roseville may be the lowest
bidder, if they are only able to devote 8 hours per week to the project, I’m not sure that would
be the best option. Both Cities have their own personnel and human resources issues to
deal with and thus the work they did for Mounds View would understandably be a secondary
priority for them. FirstSite and Labor Relations, on the other hand, both indicated if they
were selected, the process would receive its top priority.
Report on Administrator Vacancy
February 24, 2003
Page 2
Recommendation:
There are a few options available to the Council, three of which are listed below. There
are advantages and disadvantages to each option, which I will briefly highlight in the table
below:
Option Advantages Disadvantages
A. Select an executive
search firm
Experience, replacement
guarantees, broader base
of candidates
Cost
B. Request another City to
assist in process
Lower cost, familiarity with
metro area
Would not be a top priority,
less experienced at
executive searches, City
would still need to do some
of the work
C. Select staffing firm on a
per hour basis
Lower cost, experience,
project would be a priority
City would still need to do
some of the work, no
replacement guarantees
If the Council should need any additional information or have any questions prior to the
meeting Monday evening, please do not hesitate to contact me in advance so that the
information can be made available before Monday night.
Thank you.
_____________________________________
James Ericson
Interim City Clerk/Administrator
Item No. 8C
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 5927 Authorizing the Purchase of Audio
Equipment for the Banquet Center
Meeting Date: February 24, 2003
This is a follow up to the meetings of January 13 and January 27, 2003 when this
item was submitted to the City Council directed staff to obtain additional bids.
The Council was updated at your last meeting on February 10th that the work, or
most of the work, was already completed. This was done while Mr. Bradley was on
vacation and was unaware that the vendor had begun.
While no one condones the events that have brought us to this point, the fact
remains that work has been completed by the vendor and there is a potential loss
of revenue to the banquet facility for each day the new audio system remains
inoperable.
Attached is Resolution 5927 approving the purchase and installation of the
equipment and amends the 2003 budget to provide for it. Furthermore, the
resolution has been modified from previous versions to include a clause indicating
that payment may be made only after acceptance of the work, which shall include
schematic drawings, as built plans, equipment manuals, manufacturer warranties,
and demonstration that the system performs as promised.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5927
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHACE OF AUDIO EQUIPMENT FOR THE
BANQUET CENTER
WHEREAS, audio equipment in the Banquet Center has been experiencing
excessive repairs and is inadequate for the needs of clients; and
WHEREAS, a proposal has been received to fix the problems with the
existing equipment and upgrade it to current technologies; and
WHEREAS, staff recommends the proposal of Electronic Communications
Systems, Inc. in the estimated amount of $5,186.44; and
WHEREAS, this project requires amending the 2003 budget for the
Banquet Center.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Mounds View that the proposal of Electronic Communication Systems, Inc. in the
estimated amount of $5,186.44 for audio equipment at the Banquet Center is approved;
and
BE IT FURTHER RESOLVED that payment may be made after acceptance
of the work, which shall include schematic drawings, as built plans, equipment manuals,
manufacturer warranties, and demonstration that the system performs as promised.
BE IT FURTHER RESOLVED that the 2003 budget for Banquet Center
department of the Community Center is amended as follows:
Revenues for equipment rental increased by $2,600
Expenses for supplies, equipment reduced by 500
Expenses for repairs, banquet door reduced by 2,100
Expenses for Capital Outlay for Equipment increased by $5,200
Adopted this 27th day of January, 2003.
Jerry Linke, Mayor
ATTEST:
James Ericson, Interim City Administrator
SEAL
Item No: 8D
Meeting Date: February 24, 2003
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mike Sommer, Police Chief
Item Title/Subject: Resolution 5955 Authorization to Participate in the Automated Pawn
Systems Program and enter into a User Agreement
Date of Report: February 24, 2003
Background: In 1997 the Minneapolis Police Department, in cooperation with several other
stakeholders, designed and developed a database for collecting pawnshop transaction
information. This program was titled the “Automated Pawn System-APS,” which, by statute,
most pawnshops are required to report daily activity to law enforcement. This program, which
requires an initial set-up, training and software cost of $480.00, plus a monthly user fee of
$72.00, was presented to the Mounds View City Council during a 2003 budget development
meeting for consideration. Subsequently, $1350.00 was budgeted to cover the initial set-up and
monthly user fee for 2003. If approved, the Mounds View Police Department must enter into a
user agreement and pay the applicable fees for access to the system. The monthly user fee is
currently being reevaluated, and it is probable that the user fee will be reduced slightly in
upcoming months. For that reason, Minneapolis PD suggests cities pay for only the first three
months of access, in the event the fee is lowered sometime this summer.
Discussion: On a regular basis the Mounds View Police Department receives reports of
thefts, car break-ins, and burglaries. Items stolen often have distinguishing characteristics, and
sometimes, specific model and serial number information is known. On a daily basis a large
majority of pawnshops in the metro area report transactions to the Automated Pawn Service
(APS). Transaction reports include descriptions of items pawned along with make, model and
serial numbers. Transaction information also includes information on the person(s) who
presented the pawned item(s). When a theft occurs in Mounds View, access to the APS would
allow Mounds View Investigators to do an electronic search for items reported as having been
stolen. In the event that a search results in a “hit,” full information on the party who pawned the
stolen merchandise becomes available to the police department. In the event that a theft occurs
and specific person(s) area suspected, investigators may then enter the suspect information into
the system. If the suspect has been involved in any reported pawn transactions, the police will
get a “hit,” and will then be able to access the pawn records to see exactly what item(s) the
suspect pawned. Police departments who participate in the APS report that it is an invaluable
investigative tool.
Recommendation: Staff recommends authorization to enter into a user agreement with the
Minneapolis Police Department for participation in the Automated Pawn Systems (APS)
program at a cost of $480.00 for initial set-up and training, and an ongoing user fee of $72.00
per month or less.
_____________________
Respectfully submitted by
Mike Sommer, Police Chief
RESOLUTION 5955
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING PARTICIPATION IN THE AUTOMATED PAWN SYSTEM
PROGRAM AND EXECUTION OF USER AGREEMENT
WHEREAS, the Minneapolis Police Department has designed and developed an
electronic database, called the Automated Pawn System-APS, for collecting pawnshop
transaction information; and,
WHEREAS, a majority of the cities in the metro area have passed ordinances requiring
pawnshops in their jurisdictions to report transactions on a daily basis, which are entered into
the APS system; and,
WHEREAS, access to the APS provides police investigators an invaluable tool in
investigating thefts, burglaries and fencing of stolen property; and,
WHEREAS, the Minneapolis Police Department charges an initial set-up and training fee
of $480.00, plus a monthly access fee of $72.00 for police departments to access the database;
and,
WHEREAS, during a 2003 budget development meeting the Mounds View City Council
approved $1350.00 for participation in the APS in 2003.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby authorize staff to enter into a user agreement with the Minneapolis Police Department
for participation in the Automated Pawn System program.
Adopted this 24h day of February, 2003.
ATTEST: ___________________________________
Jerry Linke, Mayor
____________________________________
James Ericson, Interim City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 10, 2003 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:03 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 14
15
3. APPROVAL OF AGENDA 16
17
A. Monday, February 10, 2003 City Council Agenda. 18
19
Approved by consensus. 20
21
4. PUBLIC INPUT 22
23
William Werner of 2765 Sherwood Road addressed the Council and said the State is cutting 24
expenses, there is a terrorist problem, and an impending war but Council Members keep 25
spending money for things that are not needed. 26
27
David Jahnke of 8428 Eastwood Road addressed Council and asked that Council look into the 28
City’s priorities and not spend. He stated he missed the last meeting but watched it on tape and 29
watched the work session. He is concerned with priorities and, due to cuts with the state, how 30
money is spent because it will be tougher in the future. He then said that he would like each 31
department to look into where cuts can be made and prioritize what needs to be spent because the 32
City’s infrastructure is old and needs improvements and he would like some of the wants to be 33
put on a lower priority so that the money is available for infrastructure. 34
35
Mr. Jahnke indicated he is not against trails but he thinks the City needs to look into its priorities 36
as the golf course is a serious problem and the Community Center has been costing more and 37
more. He then asked if there were three loans on the golf course. 38
39
Mayor Linke clarified that there was one loan rolled over three times. 40
41
Mr. Jahnke indicated the City needs to start looking at expenses and how things can be cut. He 42
then said that infrastructure should be number one and the rest prioritized from there. He asked 43
if the golf course could be refinanced. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 2
Mayor Linke indicated that Council would be discussing refinancing the golf course as well as 1
other outstanding obligations. He then indicated that this Council has asked Staff to prioritize 2
and look for ways of cutting spending. 3
4
Mr. Jahnke indicated he had noticed that this Council has asked Staff to prioritize spending and 5
he appreciates it. He then said he looks to Council Members to really look at expenditures and 6
not be afraid to say no. 7
8
Council Member Stigney indicated he was not sure if the golf course bonds could be refinanced. 9
10
Ms. Thomas indicated the bonds could be refinanced in 2004. 11
12
Barbara Thomas of 5444 Landmark Circle indicated she had provided Mr. Ericson with the 13
special study on local government aid that came from the State. She then read a summary of the 14
press statement. 15
16
Ms. Thomas commented that, whether or not you agree that LGA could be cut to that extent 17
without cutting essential services, the legislature is going to look to this report for authorization 18
to go ahead with cuts for the upcoming budget. 19
20
Ms. Thomas indicated the report refers to Mounds View as a metro small city and it is disturbing 21
that Mounds View spends $227.00 on essential services per capita and $183.22 for nonessential 22
services per capita. 23
24
Ms. Thomas indicated that the levy for Mounds View would remain about the same due to the 25
adjusted basis language in the proposal. 26
27
Ms. Thomas encouraged Council to read the report as it provides good information as to how 28
Mounds View should be considering things. 29
30
Mayor Linke asked if the report took into consideration the average income for the City. 31
32
Ms. Thomas indicated that income was taken into consideration. 33
34
Ms. Thomas indicated it is important to realize how this City is considered and what the 35
legislature will do as this report will effectively give permission to look at cuts to LGA or 36
restructuring. 37
38
Ms. Thomas indicated there are areas in the report where Mounds View is specified and Council 39
Members will want to familiarize themselves with it. 40
41
Council Member Gunn indicated she had thought the State was considering big restrictions on 42
levy limits. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 3
Ms. Thomas indicated that is discussed in the report but the adjusted base will affect levy limits 1
for Mounds View very little and, by her calculations, the levy may go up 30 cents or so. 2
3
Dennis Haames of 5511 Quincy Street addressed Council and asked if there was anything that 4
could be done about noise pollution on County Road I. He then said that the use of compression 5
brakes and loud exhaust on vehicles has increased and asked whether these types of things would 6
be considered an administrative violation. 7
8
Council Member Marty indicated this matter was discussed last summer but he was not sure of 9
the outcome. 10
11
Mr. Haames indicated he would appreciate if Council would look into it. 12
13
Mayor Linke indicated Staff would look into it and asked the Police Chief to make note of the 14
request. 15
16
Ms. Thomas indicated that the Governor’s budget that was to be released tomorrow will be held 17
until next week to allow time to account for un-allotments. 18
19
5. SPECIAL ORDER OF BUSINESS 20
21
A. Resolution 5950, Appointing City Commission Members 22
23
Mayor Linke indicated it was his responsibility as Mayor to bring recommendations for 24
appointment to Council. He then said that any current sitting member of a Commission that 25
wishes to be reappointed has been recommended. 26
27
Interim City Administrator Ericson indicated the Resolution inadvertently omitted Frank Silvas 28
and asked that it be added. 29
30
Mayor Linke indicated that the date for either Bob or Sharon was incorrect and asked Staff to 31
check the numbers. 32
33
MOTION/SECOND: Marty/Gunn. To Approve Resolution 5950, a Resolution Appointing City 34
Commission Members. 35
36
Interim City Administrator Ericson read Resolution 5950. 37
38
Council Member Stigney indicated he had not received all of the applications. 39
40
Mayor Linke indicated applications for those seeking reappointment were not provided. 41
42
Council Member Stigney indicated that in the past, anyone seeking reappointment needed to 43
provide an application. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 4
Mayor Linke indicated he had called each and every one of them and asked if they wanted to be 1
re-appointed as it is his philosophy that the application was filled out the first time. 2
3
Council Member Stigney indicated he did not have a problem with it but noted it does conflict 4
with the policy. 5
6
Council Member Marty asked if those seeking reappointment could fill out an application. 7
8
Mayor Linke indicated applications are on file. 9
10
Council Member Stigney asked whether Council had all the applications applying for the Park 11
and Recreation Committee as it was his understanding that there is another individual that 12
applied. 13
14
Mayor Linke indicated he was not aware of any other applications. 15
16
Council Member Marty indicated he had talked to a resident that turned in an application last 17
year and no one knows what happened to it. 18
19
Council Member Quick suggested tabling and advertising for the Park and Recreation Committee 20
opening. 21
22
Council Member Stigney asked if the opening had been posted. 23
24
Mayor Linke indicated the notice has been in the paper but the new opening just came up last 25
week. 26
27
Interim City Administrator Ericson indicated the notice was in the paper indicating there were 28
positions open. He then said he is not aware of any other applications. 29
30
Public Works Director Lee indicated he had no other applications. 31
32
Council Member Quick asked City Attorney Riggs if one of the applicants was a principal officer 33
of a company the City has a legal situation with. 34
35
City Attorney Riggs said potentially, but nothing has happened based on previous Council 36
direction. He then said that no claim has been made and Council terminated the relationship in 37
November of 2001. 38
39
Council Member Quick asked what the City spent money on if there has been no action and what 40
the correspondence with an attorney was about. 41
42
City Attorney Riggs indicated that nothing has come back since that time. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 5
Council Member Stigney asked if the City Attorney was saying there was never a claim 1
submitted to the City. 2
3
City Attorney Riggs indicated no claim was ever submitted to the City. 4
5
Council Member Quick commented that he seems to recall that Mr. Linke, prior to his election, 6
sent a letter to the City requesting funds. 7
8
City Attorney Riggs indicated that there is nothing pending, as Council said it would not accept 9
the request. 10
11
Council Member Quick asked for clarification as to whether or not that would constitute a claim. 12
13
City Attorney Riggs indicated there is nothing to act on at this time. 14
15
MOTION/SECOND: Quick/Stigney. To Remove Mrs. Linke’s Name from Appointment to the 16
Park and Recreation Committee. 17
18
Mayor Linke asked why. 19
20
Council Member Quick said because of potential litigation. 21
22
Mayor Linke said she has the experience and the application was there in August and he is not 23
sure why the former Mayor did nothing with it. 24
25
Council Member Marty suggested postponing appointments to Park and Recreation because he 26
recalls there was an individual who had said he submitted an application and he would like to 27
check with him. He then said that, if there is an issue with Sharon in the future, she could be 28
removed from the Committee but, at this time, there is nothing filed so he would not have 29
anything against appointing her. 30
31
Council Member Stigney indicated there was a motion on the floor and Council Member Marty’s 32
discussion was out of order. 33
34
Council Member Quick indicated he had offered a friendly amendment not a motion. 35
36
Mayor Linke indicated that an amendment is a motion to amend the main motion. 37
38
Council Member Stigney commented that over and above the potential litigation issue he would 39
like to see if there are other outstanding applications that Council has not seen. 40
41
Ayes – 2 Nays – 3 (Linke/Marty/Gunn) Motion failed. 42
43
MOTION/SECOND: Marty/Gunn. To Postpone Appointments to the Park and Recreation 44
Committee to Allow Time to Determine Whether There are Other Applications. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 6
1
Council Member Stigney asked whether the opening was posted subsequent to the new opening 2
last week. 3
4
Interim City Administrator Ericson indicated that the opening had not been posted since last 5
week. 6
7
Ayes – 5 Nays – 0 Motion carried. 8
9
6. JUST AND CORRECT CLAIMS 10
11
Council Member Marty asked for clarification on Check Number 110202 for vehicle repair as it 12
seemed high. 13
14
Finance Director Hansen indicated that the amount was for a repair on the Ford 1800 which is a 15
large truck to repair an oil leak at the rear of the engine. 16
17
Council Member Stigney indicated he felt the City could do without its subscription to the Wall 18
Street Journal for $199.00 for the year. 19
20
Finance Director Hansen indicated the reason the City gets the Wall Street Journal is so that he 21
could read it and have a better handle on what is going on in the business world to assist him 22
with investing the City’s funds. 23
24
Council Member Stigney said he takes exception to that comment, as he does not think Staff is 25
investing City funds on a daily basis. 26
27
Finance Director Hansen indicated he does not invest on a daily basis but he needs to have an 28
idea of what is going on in the business world. 29
30
Council Member Stigney suggested using the Internet and the local papers. He then suggested 31
rather than reading it Staff could go out on the Internet to obtain the information. 32
33
MOTION/SECOND: Stigney/Marty. To Strike Check Number 110252 from Just and Correct 34
Claims. 35
36
Council Member Marty asked whether there was another way to obtain this information such as 37
by getting it from the library to cut costs. 38
39
Finance Director Hansen indicated he would burn up more time in a month looking for other 40
ways to obtain the paper than what this costs per year. He then commented that Council was free 41
to cut it but cautioned that he would then be less informed when making investing decisions. 42
43
Council Member Stigney commented that Council should be making investments not Staff. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 7
Finance Director Hansen indicated it was not practical to bring all investment decisions to 1
Council as Staff has money to invest and calls brokers to determine what is available and has to 2
make a decision immediately as later in the day those options may not be available. 3
4
Council Member Stigney asked what type of investments were being made. 5
6
Finance Director Hansen indicated he buys commercial paper mostly and some federal agency. 7
8
Council Member Marty stated he would like clarification on Finance Director Hansen’s reference 9
to commercial paper and federal agency. 10
11
Council Member Stigney asked how often this happens. 12
13
Finance Director Hansen indicated that it is sometimes once or twice per month and other times 14
five or six times per month. 15
16
Council Member Stigney commented that for those few times the Internet should work. 17
18
Finance Director Hansen indicated it is not just what is happening today it is what is going on in 19
the economy. 20
21
Ayes – 1 (Stigney) Nays – 4 Motion failed. 22
23
Council Member Marty indicated that the Claims list seemed short for this meeting. 24
25
Finance Director Hansen indicated there were two different reports, one dealing with bills 26
charged back to 2002 and a longer one for 2003 and, put together, it was about an average report. 27
28
MOTION/SECOND: Marty/Gunn. To Approve Just and Correct Claims as Presented. 29
30
Ayes – 4 Nays – 1(Stigney) Motion carried. 31
32
7. CONSENT AGENDA 33
34
A. Licenses for Approval 35
B. Resolution No. 5939, Approving the Purchase of a Replacement Dump Truck 36
C. Resolution No. 5940 Approving the 2003 Seasonal Public Works Positions 37
D. Resolution No. 5941 Approving the 2003 Seasonal Golf Course Positions 38
E. Resolution 5946 Establishing the YMCA Advisory Executive Committee 39
F. Resolution No. 5949 Authorizing the Disposal of Obsolete Computer Equipment 40
G. Resolution No. 5951 Granting a One-Day Charitable Gambling Permit to the New 41
Brighton/Mounds View Rotary 42
43
Council Member Marty requested that Items E and F be removed for discussion. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 8
Council Member Stigney requested that Item D be removed for discussion. 1
2
MOTION/SECOND: Marty/Gunn. To Approve Consent Agenda Items A, B, C, and G as 3
Presented. 4
5
Ayes – 5 Nays – 0 Motion carried. 6
7
Council Member Stigney asked for clarification that there would be no more hiring at the golf 8
course than was there last year. 9
10
Golf Course Manager Burg indicated there would not be more hours but there may be more Staff 11
to cover those same hours. 12
13
Council Member Stigney clarified that he wanted to be sure that this does not cost any more than 14
last year. 15
16
Golf Course Manager Burg clarified that there were a couple of months last year with no golf due 17
to the strike and so it will cost more this year but not more than what was budgeted for last year. 18
19
MOTION/SECOND: Marty/Stigney. To Approve Consent Agenda Item D as Presented. 20
21
Ayes – 5 Nays – 0 Motion carried. 22
23
Council Member Marty asked when the meeting could be scheduled to get this going. 24
25
Mayor Linke indicated the meeting would be scheduled whenever schedules could be 26
coordinated. 27
28
Council Member Quick commented that Staff was asked to prepare a study on the YMCA versus 29
doing this in house. 30
31
Interim City Administrator Ericson indicated that Staff had begun looking at the numbers but is 32
not ready to report on it at this time. He then said that the direction was to have information for 33
discussion at the March or April work session. 34
35
Council Member Quick indicated he would hate to see a bunch of time spent on setting this up if 36
Council intends to deviate from this in a few months. 37
38
Council Member Stigney indicated he would like to see if the committee can work to understand 39
and improve what is going on at the YMCA before throwing the YMCA out. 40
41
Council Member Quick indicated he had not said anything about throwing the YMCA out but 42
was wondering if it is wise to commit time when it is possible Council may change the direction. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 9
Council Member Marty indicated he would like to give the Committee the opportunity to work 1
on the issues. 2
3
Mayor Linke clarified there was a committee in the beginning but it fell apart and is being re-4
established. 5
6
Council Member Stigney indicated there was a motion made and seconded to get rid of the 7
YMCA with a 60-day notice at the last Council meeting of the year. He also indicated that 8
giving a 60-day notice was discussed at the YMCA. 9
10
Council Member Gunn commented that, as a member of the committee, she would like to have it 11
set up and get the first meeting going as soon as possible. 12
13
Council Member Quick indicated he did not say anything about throwing anyone out tonight but 14
he believes that things need to be changed as the City is not getting the bang for its buck and he 15
is afraid that this committee will fall into the $183.22 bracket and become a waste of taxpayer 16
money. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
Council Member Marty indicated he has concerns with sending out the computer equipment for 21
disposal without smashing the hard drives as he has heard that, even though hard drives are 22
erased, the information is still there and can be retrieved. 23
24
Public Works Director Lee indicated he had anticipated this question and had asked Mr. Hess 25
about that and was assured that all hard drives have been cleared of information. 26
27
Council Member Marty indicated that other cities thought that too and it was discovered later that 28
information could be recovered. 29
30
Public Works Director Lee assured Council that the data has been removed and indicated that 31
smashing the hard drives poses a hazardous waste issue from mercury contamination. 32
33
Council Member Stigney asked if the computers were functional and if they could be donated. 34
35
Public Works Director Lee indicated that the computers are not functioning. 36
37
Council Member Quick asked what were they used for. 38
39
Public Works Director Lee indicated all areas of City Hall. 40
41
MOTION/SECOND: Marty/Quick. To Approve Consent Agenda Item F But Requiring that the 42
Hard Drives be Removed and Manually Destroyed. 43
44
Council Member Quick said he feels Staff needs to pull the hard drives and crush them. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 10
1
Council Member Stigney indicated he thought it was redundant to send them out for disposal if 2
they will be destroyed in house. 3
4
Ayes – 4 Nays – 1(Stigney) Motion carried. 5
6
8. COUNCIL BUSINESS 7
8
A. 2003 Street Improvement Project Issues 9
10
Public Works Director Lee indicated that Staff recommends an assessment policy to assign a 11
portion of the project costs to the benefited properties based on the total project costs and not a 12
fixed dollar amount. He then indicated this could be included in the feasibility report to make 13
comparisons. 14
15
Council Member Marty indicated he thought it was a good idea as there have been issues in the 16
past and the less people are directly assessed the less of an issue they have with what goes out in 17
front of their house. 18
19
Public Works Director Lee indicated the feasibility study would include a mock assessment roll 20
with a list of the properties and the proposed assessment. 21
22
Council Member Quick asked when the information would be provided to Council. 23
24
Public Works Director Lee indicated he hopes to provide the information to Council in March. 25
26
Public Works Director Lee indicated Staff is looking for direction on the street standard and 27
recommends a 28-foot wide street. 28
29
There was Council consensus to use a 28-foot street standard. 30
31
Public Works Director Lee indicated the issue of whether to use concrete curb and gutter or 32
bituminous would be addressed. 33
34
Public Works Director Lee indicated the final issue is the introduction of storm water into the 35
City’s sewer system and Staff is recommending an amendment to the Ordinance to ensure there 36
are no unlawful discharges. 37
38
Mayor Linke indicated the report stated that in 2002 the City experienced a 30 % increase. He 39
then asked if there was a 30% increase in precipitation from 2001 to 2002. 40
41
Public Works Director Lee indicated he was not sure but said it was a very wet year. 42
43
Council Member Marty suggested that the language allowing residents to furnish a certificate of 44
compliance should be removed to avoid a potential loop hole. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 11
1
Council Member Quick indicated he would like to look at installing pipes in the areas where 2
there are issues with water even if the street is not scheduled at this time. 3
4
Public Works Director Lee indicated that Staff has soil borings throughout the area and has 5
ground water information. He also indicated that Staff would view the sewer tapes to determine 6
if there is clear water discharge to indicate a problem area. He further indicated that residents 7
would receive surveys. 8
9
Council Member Marty agreed that doing something in the areas of the City where water is an 10
issue would save the City money in the long run on sewer charges. 11
12
Council Member Gunn asked Staff to read Number 2 so residents watching understand what is 13
being discussed. 14
15
Public Works Director Lee read Section 2 governing water discharges into the City’s sanitary 16
sewer system. 17
18
B. Resolution 5942, a Resolution Awarding the Construction Contract for the 19
Water Tower Rehabilitation Project. 20
21
Public Works Director Lee indicated the low bid for the project was submitted by Champion 22
Coatings, Inc. in the amount of $52,100 and the City had budgeted $40,000. He then indicated 23
Staff is proposing to use the contingency account of the water department to make up the 24
difference. 25
26
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5942, a 27
Resolution Awarding the Construction Contract for the Water Tower Rehabilitation Project. 28
29
Council Member Marty asked why the engineers estimate was so far off from the actual bid. 30
31
Public Works Director Lee indicated that this type of project is difficult to estimate and then 32
explained that the interior wet painting and exterior painting were items that were 33
underestimated. 34
35
Ayes – 5 Nays – 0 Motion carried. 36
37
C. Resolution 5943, a Resolution Amending Personnel Manual to Establish a 38
Sick Leave Donation Policy. 39
40
Chief Sommer indicated the reason for this resolution was that a Mounds View police officer 41
was injured off duty and required a lengthy recovery time. This officer was a newly hired officer 42
and had not accrued much sick leave and has now exhausted that time. Chief Sommer indicated 43
the labor contract for patrol officers allows Mounds View officers to borrow up to 30 days of 44
sick leave and this resolution would address that and allow all City employees in catastrophic 45
Mounds View City Council February 10, 2003
Regular Meeting Page 12
health injuries or death of a family member to use sick leave that is donated by fellow employees 1
in an amount up to 30 days. 2
3
Chief Sommer handed out revised copies of Resolution 5943. 4
5
David Jahnke indicated he was a union steward on the management side and looking at this he 6
suggested the City proceed very carefully. He then commented there was an arbitration case 7
where employees were donating time and were not at the company. 8
9
Council Member Marty indicated the Resolution indicates that the borrowed time goes back to 10
the donor if the recipient leaves the employment of the City. 11
12
Council Member Stigney asked what would happen to the donated time. 13
14
Interim City Administrator Ericson indicated the amounts would be pro rated based on what was 15
donated and what was used and returned to the employee that donated the time. 16
17
Council Member Marty asked if the FMLA laws allow the use of sick time for family members. 18
19
Mayor Linke indicated that an employee can use sick time for immediate family members 20
through the FMLA. 21
22
Council Member Quick asked how this would affect the union contract as it is not a provision in 23
the contract. 24
25
Ann Antinson with Labor Relations Associates indicated the City needed to be concerned about 26
creating a benefit that would be for a union employee that is under a union labor agreement and 27
those benefits are usually not created by City policy. 28
29
Mayor Linke indicated the benefit is in the contract. 30
31
Ms. Antinson indicated there is language in the contract allowing an employee to borrow up to 32
30 days of sick leave but this Resolution would allow borrowing from other employees and that 33
is not allowed by the contract. She further clarified that the borrowing referenced in the contract 34
would be borrowing from the employees own time with that time to be paid back. 35
36
Ms. Antinson indicated the Resolution gives the approval to donate time and she is concerned 37
with the City implementing a City-wide policy when the person involved falls under a union 38
contract and this is not a union benefit. She then said her recommendation would be not to 39
implement a City- wide policy that is written for a case where the individual may not be able to 40
use it. 41
42
MOTION/SECOND: Quick/Stigney. To Table Resolution 5943. 43
44
Ayes – 5 Nays – 0 Motion carried. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 13
1
D. Resolution 5944, a Resolution Rescinding Resolution 5555 Governing City 2
Administrator Duties and Staff Communication. 3
4
Interim City Administrator Ericson indicated that Resolution 5944 would rescind Resolution 5
5555. 6
7
MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5944, a 8
Resolution Rescinding Resolution 5555 Governing City Administrator Duties and Staff 9
Communication. 10
11
Council Member Quick indicated that Resolution 5944 is a protocol that outlines a chain of 12
command and a mechanism for employees to deal with issues. It has nothing to do with who can 13
talk to whom. He further commented that he does not feel rescinding Resolution 5944 would be 14
in the best interest of the City because he feels it would increase the amount of micromanaging 15
that goes on. 16
17
Council Member Quick indicated he received a letter in his box that he does not think Staff is 18
aware of and that is contrary to Resolution 5555. 19
20
Council Member Stigney indicated he feels that Resolution 5555 re-emphasizes what the City 21
Charter has in place for the responsibilities of the City Administrator and how it should be 22
followed. He then indicated that the interpretation of “all communication between City Staff and 23
City directors to Council is to go through the City Administrator” is the issue and, if Council 24
indicates that any Staff person can talk to any Council Member the issue should be resolved. He 25
further clarified that the Resolution was meant to simplify things and make sure that issues went 26
up the chain of command so that the City Administrator and Council were aware of them and to 27
keep one Council Member from directing Staff and the rest of Council not being aware. 28
29
Council Member Stigney indicated that employees can call him any time as he is an elected 30
official and that is part of his responsibility. 31
32
Council Member Gunn asked how Council could correct the interpretation problem. 33
34
Council Member Stigney indicated he just stated in public that any employee could contact him 35
and, if Council agrees, all the directors will know that they are not to be more restrictive than 36
what the Resolution says. 37
38
Council Member Marty indicated he was not in agreement with the way this Resolution was 39
interpreted by the previous Administration. He then indicated he would like to rescind it so that 40
the same issue does not present itself with the new Administration. He further indicated that 41
Resolution 5944 states that the City Council prefers to let the City Charter speak for itself and he 42
no longer feels the need for Resolution 5555. 43
44
Council Member Quick asked if Resolution 5555 conflicts with the Charter. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 14
1
City Attorney Riggs indicated it does not. 2
3
Council Member Quick commented that he is not aware of many employees with a copy of the 4
Charter handy to refer to and Resolution 5555 is a simple way of laying out the protocol for 5
communication. 6
7
Council Member Stigney disagreed with Council Member Marty as the paragraph that he read is 8
not in the Charter and that is why Resolution 5555 is needed. He then said that the interpretation 9
is the problem not the Resolution itself. 10
11
Mayor Lin ke indicated there are several reprimands in files for employees talking to Council 12
Members because items did not go up to Council and when it was suggested to Council that is 13
when the reprimand happened because the next person up the line from department head did not 14
follow through that process. He then said that there is too much room for interpretation there and 15
that is why he is for rescinding Resolution 5555. 16
17
Mayor Linke indicated the policy was that Staff could talk to Council Members but Council 18
could not give direction to employees other than through the City Administrator as a Council 19
body. 20
21
Barbara Thomas of 5444 Landmark Circle encouraged Mayor Linke to go back through the files 22
because there are only minor circumstances where that occurred. She then said she had the 23
Charter in front of her and the circumstances of the birth of Resolution 5555 were shortly after an 24
extended period of meeting with a facilitator because the City was having some serious issues 25
with department communications and Council had constant complaints that employees did not 26
know the process. 27
28
Ms. Thomas indicated that this is an area that the Charter is weak in as it says what, but not how. 29
The purpose was not to in any way change or affect the interpretation of the Charter, it was a 30
method to reinforce what the Charter says while explaining how to accomplish what is in the 31
Charter. The Charter is bare on this and that was to allow for flexibility as the Resolution 32
allowed for flexibility and interpretation. 33
34
Ms. Thomas commented that however it was interpreted whether or not Council Members agreed 35
with it or not should Council choose to rescind, that puts the City in a position of needing to 36
change the policy on communication. She further commented that rescinding the Resolution 37
requires a good explanation of why and what changes Council Members expect and she thinks 38
the employees and the residents deserve to know that. 39
40
Council Member Stigney indicated he did not want to go back to where the City was before when 41
there was confusion and the Mayor was running around running the City with out Council or 42
Administrator input. 43
44
MOTION/SECOND: Stigney/Quick. To Table Resolution 5944. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 15
1
2
Ayes – 4 Nays – 1(Linke) Motion carried. 3
4
E. Resolution 5945 Eliminating the Human Resources Committee. 5
6
Interim City Administrator Ericson indicated Staff received direction to draft a Resolution 7
eliminating the Human Resources Committee as it no longer serves a purpose. 8
9
MOTION/SECOND: Gunn/Marty. To Waive the Reading and Approve Resolution 5945, a 10
Resolution Eliminating the Human Resources Committee. 11
12
Council Member Stigney indicated this is another one he feels strongly about as he thinks it does 13
serve a purpose very well and he thinks throwing it out without knowing what it deals with and 14
the situations handled by the Committee is wrong. He then commented that this Committee 15
deals with employee issues on things that are not documented in the personnel policy. He further 16
commented that it gives department heads and employees the opportunity to bring issues up for 17
discussion without having to go on camera to discuss them. 18
19
Council Member Marty indicated he was not aware of what this Committee was doing and what 20
was dealt with. He further commented that he feels that as far as hiring and firing that should be 21
before full Council and he was totally in the dark because with two Council Members on the 22
Committee neither one the Council Members could talk to another Council Member or it would 23
be a violation of the open meeting law. He then said it may be justified in certain circumstances 24
but he felt he was in the dark as to what was discussed. 25
26
Council Member Stigney indicated the City Administrator could be directed to bring that 27
information to Council in the form of an update to keep Council informed. 28
29
Mayor Linke indicated the personnel policy has a very strict process for handling personnel 30
problems and asked whether that policy was corrected to interject this Committee. 31
32
Interim City Administrator Ericson indicated that Public Works Director Lee had said that the 33
personnel policy was not amended to add the Committee. 34
35
Mayor Linke commented that use of the Committee is in violation of the personnel policy as 36
there are certain steps to be taken. 37
38
City Attorney Riggs indicated he did not think that there is an overlap as the Committee was 39
dealing more with issues of initial review of policy and how to change certain job descriptions 40
and not things that are specifically covered under the personnel policy. 41
42
Mayor Linke asked whether the Committee dealt with specific employees. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 16
City Attorney Riggs indicated that the Committee did not deal with specific employees because 1
the City has provisions in the personnel policy that would deal with that. 2
3
Mayor Linke indicated he feels this is something that the Administrator and the department heads 4
should be doing. 5
6
Council Member Gunn asked how often the Committee met. 7
8
Council Member Stigney indicated it was not very often. 9
10
Council Member Quick indicated that, at one time, there were meetings fairly regularly. 11
12
MOTION/SECOND: Stigney/Quick. To Table Resolution 5945. 13
14
Ayes – 3 Nays – 2(Marty/Linke) Motion carried. 15
16
F. Discuss Options for Filling the City Administrator Vacancy. 17
18
Interim City Administrator Ericson indicated Staff did some research at Council direction into 19
what other cities could do to assist the City with filling the City Administrator vacancy. He then 20
said that Roseville was the cheapest at $32.00 per hour with an estimate that the work would take 21
approximately 80 hours. He also indicated that the common request was for clear definitions of 22
what the City wants in an administrator. 23
24
Council Member Marty indicated the job description from the last time a City Administrator was 25
hired should be used. 26
27
Council asked for a copy of the job description. 28
29
Council Member Quick suggested directing Staff to meet with the top groups and ask for 30
clarification of what services would be provided for the fee. Those groups would be New 31
Brighton, First Site Staffing, Roseville and Labor Relations. 32
33
Mayor Linke indicated he liked that Roseville gave an approximate number of hours to complete 34
the project. 35
36
Interim City Administrator Ericson asked whether Council was interested in being interviewed 37
by the group selected so that the group can get an idea of the characteristics or traits Council is 38
looking for. 39
40
There was consensus to meeting with the search firm or group selected to discuss what Council 41
wants in terms of its City Administrator. 42
43
Council Member Stigney asked if the City would be handling the advertising. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 17
Mayor Linke indicated if the City would advertise but the advertisement would direct that 1
information be sent to the search group. 2
3
Mayor Linke commented that his main concern is that Roseville has the time to complete the 4
project quickly for the City. 5
6
Council Member Stigney asked if Staff needed Council to have an emergency meeting to discuss 7
this rather than waiting for the next meeting. 8
9
Interim City Administrator Ericson indicated he was not sure how quickly the groups would be 10
able to provide the additional information requested. 11
12
Council asked Staff to advise if there was a need for a special meeting. 13
14
G. Resolution 5948, a Resolution Authorizing the Purchase of Voice Recognition 15
Software Program and Necessary Computer Upgrades Utilizing LLEBG 16
Grant Funds. 17
18
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5948, a 19
Resolution Authorizing the Purchase of Voice Recognition Software Program and Necessary 20
Computer Upgrades Utilizing LLEBG Grant Funds. 21
22
Council Member Stigney indicated that early versions of voice recognition software were not 23
very functional and asked whether this software would be. 24
25
Chief Sommer indicated that Staff has investigated this software and there are other agencies 26
using it. He then said that Staff recommends the purchase of the software and computers. 27
28
Council Member Stigney indicated that previous police administration has said there was a need 29
for portable video surveillance and asked if that is no longer a priority. 30
31
Chief Sommer indicated that it was his understanding that there are limitations for utilizing the 32
grant funds and this technology fits into those guidelines. He further commented that the funds 33
needed to be spent before February 28, 2003. 34
35
Ayes – 5 Nays – 0 Motion carried. 36
37
Council Member Marty indicated he had thought Council approved matching funds for a grant 38
for new computers in the squads but they were never obtained. 39
40
Council Member Quick indicated Council approved matching funds but he is not sure whether 41
the City got the grant. 42
43
Chief Sommer indicated that the grant was proposed but never materialized. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 18
9. REPORTS 1
2
A. No Parking Request, East Side of Greenfield Avenue, South of County Road 3
I 4
5
Interim City Administrator Ericson indicated the Planning Commission has been dealing with a 6
parking issue on Greenfield Avenue where a business is overflowing its parking lot onto the 7
street and, after reviewing the situation, the Commission has adopted a Resolution 8
recommending no parking. He then asked whether Council wished to discuss the matter at a 9
work session or during the public hearing at a Council meeting. 10
11
Mayor Linke indicated he would like to have it at a work session so he could be better informed 12
on the issue. 13
14
Council Member Stigney asked if there was a public hearing at the Planning Commission level. 15
16
Interim City Administrator Ericson indicated that residents are aware of the issue and some were 17
notified of the meeting but the notice was not for an official public hearing as that would be held 18
at the Council level. 19
20
Council Member Marty asked if there was a trash enclosure issue with the same property. 21
22
Interim City Administrator Ericson indicated there is an outstanding issue with the Resolution of 23
approval as it indicates the property owner would be keeping garbage inside of the building and 24
the new business owner thought it was silly to keep garbage inside. He then said that garbage has 25
been being kept outside in violation of the Resolution of approval and the property owner was 26
told he would need to make a request to Council in writing to change the Resolution. 27
28
Mayor Linke asked if not enclosing the garbage was a violation of the ordinance. 29
30
Interim City Administrator Ericson indicated that garbage dumpsters needed to be enclosed but a 31
garbage bin does not. He then said that it has been a cause of concern and irritation for those 32
around him. 33
34
Council Member Gunn had no report. 35
36
Council Member Stigney had no report. 37
38
Council Member Quick had no report. 39
40
Council Member Marty indicated that the Festival Committee needed to get going on planning 41
the golf tournament and would like to know whether Council would approve using the City’s 42
golf course at a cost of $15.00 per round. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 19
Golf Course Manager Burg indicated it would be a Council decision to change the fee for a 1
group. She then said that she did not see an issue with reducing the rate as it ensures that all tee 2
times would be filled for the day. 3
4
Council Member Stigney asked what was done last year for the festival. 5
6
Golf Course Manager Burg indicated that New Brighton charged the regular rate and the festival 7
brought in its own alcohol through permitting with the City. 8
9
Council Member Marty indicated that The Bridges would have the benefit of people coming 10
early and staying late to use the driving range. He continued saying that some of the golfers 11
stayed late to use the driving range which generates more revenue for the Bridges. 12
13
Council Member Stigney commented that, in the past, any profit was plowed into specific 14
projects. He then asked where the profit goes. 15
16
Council Member Marty indicated the profit went to the YMCA to pay for kids who could not 17
afford youth programs. He then said that they had begun working with the YMCA and former 18
golf course manager to establish a golf program for kids, but now that Mary Burg and YMCA are 19
working on a golf program for kids is optimistic. 20
21
Council Member Quick asked if the monies from the golf tournament last year went to the City 22
of New Brighton. 23
24
Golf Course Manager Burg indicated that last year New Brighton was paid for its greens fees but 25
did not get any additional money from the tournament. 26
27
Council Member Quick asked where the profits come from. 28
29
Mayor Linke explained that the tournament pays $15.00 for a round of golf but the Festival 30
charges $20.00 or 25.00 and that is where the profit comes from over and above the costs of the 31
tournament. 32
33
Council Member Marty indicated the golf course would make money as all of the tee times are 34
filled as well as use of the driving range and purchasing of beverages. 35
36
Council Member Quick asked whether profits go into the Festival. 37
38
Council Member Marty indicated that the funds were earmarked for kids programs through the 39
YMCA. 40
41
Council Member Gunn indicated that was an executive committee decision as the Committee felt 42
it was putting something back into the community along with having the Festival. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 20
Council Member Quick indicated that the City is putting money into the Festival and he thinks it 1
is time to revisit where the money from this tournament goes because he does not think the City 2
can afford or will be able to put any monies into the Festival this year. 3
4
Mayor Linke indicated that there is $4,000 in the budget for the Festival. He then said that the 5
Festival organization is separate from the City. 6
7
Council Member Quick indicated he is not sure whether the City will have $4,000 to contribute 8
to the festival and it may be time to discuss where the profits of the golf tournament go. 9
10
Mayor Linke indicated the profits from the golf tournament are not the City’s to determine what 11
to do with. 12
13
Council Member Quick indicated the City puts $4,000 into that operation and it is a City run 14
Festival but the City may not have $4,000 to put into it this year and he fails to see the logic that 15
it is not part of the City. 16
17
Mayor Linke indicated the question is whether the normal Saturday fee of $16.00 can be reduced 18
to $15.00 for the tournament. 19
20
Council Member Quick said he feels this should be discussed at a work session. 21
22
Council Member Stigney indicated that the other issues could be resolved at a later date but the 23
Festival Committee is asking if there will be a Festival and if they should get started with 24
planning. 25
26
Mayor Linke indicated it is not up to this Council whether there is a Festival or a golf tournament 27
that is up to the Festival Committee. He then said the Festival Committee has asked whether the 28
golf tournament will be in Mounds View or in New Brighton. He then said that he does not think 29
this is a City Council function. 30
31
Council Member Stigney indicated that Council establishes fees out at the golf course and 32
Council ultimately approves the tournament. 33
34
Golf Course Manager Burg asked whether Council is asking if she would adjust the rate for 35
another group. She then indicated the fee structure is set by Council but, if she receives a request 36
for a reduced fee, she would consider the group and determine whether to bring the request to 37
Council or deny it. She further indicated that she would consider a reduced fee for civic 38
organizations. 39
40
Golf Course Manager Burg recommended proceeding with the planning and finalizing the 41
pricing details at a later time. 42
43
Council Member Quick asked what control the City has over the Festival Committee. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 21
City Attorney Riggs indicated there is a fee for the use of the facility, the City’s contribution, and 1
a contract governing the relationship. 2
3
Council Member Quick indicated that the contract has to be renewed every year so if the City 4
does not renew it then there is no Festival. 5
6
City Attorney Riggs indicated that, if the contract is not renewed, then there is no donation by the 7
City but the Festival could still be held in some form. 8
9
Council Member Quick indicated there was a statement made that the City has no say in the 10
Festival. He then asked whether the Festival Committee could do whatever they want or if 11
Council has a means of control. 12
13
City Attorney Riggs indicated that, through this agreement, the City is issuing a permit for usage. 14
15
Council Member Quick indicated that, if Council deemed they were not having a Festival, then 16
there would be no contract and no permit. 17
18
Mayor Linke indicated the Festival Committee could pull a permit for use of the City Park. 19
20
Council Member Quick indicated that the point he is trying to make is that the City does not 21
know if it will have $4,000 to donate toward the Festival and Council Member Gunn is very busy 22
now that she is on Council and may not have time to plan the Festival. 23
24
Council Member Gunn indicated she understood about the money but said she has a Committee 25
and is not planning the Festival alone. She then said that the date for the Festival has been set for 26
June 14, and June 15, 2003. 27
28
Council Member Stigney suggested that things could change but plans need to be made and the 29
Festival Committee should move forward with the plans and let Council work out the details as 30
the matter proceeds. 31
32
Council Member Marty indicated he wanted to bring this up because the Committee needs to 33
begin work on the Festival planning because for the last two years the week before the Festival 34
was scheduled the Committee was not sure if it was approved. 35
36
Mayor Linke asked that the contract be provided for review. 37
38
Council Member Quick asked whether the contract has been fulfilled. 39
40
City Attorney Riggs indicated he had not been asked that question. 41
42
Finance Director Hansen indicated that Council Member Gunn had given him a packet of 43
materials this evening that he has not had a chance to review. 44
45
Mounds View City Council February 10, 2003
Regular Meeting Page 22
Mayor Linke gave direction to Staff to Council Member Marty to work with Golf Course 1
Manager Burg and plan the golf tournament. 2
3
Mayor Linke indicated he would like to discuss the AMM at the next work session as the City 4
had been a member of that organization and he would like to be again. 5
6
Interim City Administrator Ericson indicated he had provided information from the Cable 7
Committee concerning web streaming City meetings through CTV. He then said that the fee 8
would be $164.00 per month and it would make it much easier for residents to view meetings and 9
for archiving information. 10
11
Council Member Stigney indicated the matter should be discussed at a work session. 12
13
Interim City Administrator Ericson indicated that he had discussed maintenance of the plant 14
material at the billboard near Walgreen’s with Clear Channel and it is not their intent to provide 15
periodic maintenance. However, the City Forester was under the impression he would be 16
maintaining that area and the plantings were to be of a type that required little, if any, 17
maintenance. 18
19
Interim City Administrator Ericson indicated that Springsted is conducting a mini-symposium 20
discussing budgets and future planning on Wednesday, February 19, 2003 from 1:00 p.m. to 5:00 21
p.m. at the Four Points Sheraton and asked interested Council Members to let him know if they 22
wished to attend. 23
24
Interim City Administrator Ericson indicated he had received two publications from the State 25
Auditor in addition to the LGA report and will put them in the Council office for review. 26
27
Interim City Administrator Ericson indicated that Staff had Best Lock Company conduct an 28
analysis of the locking systems and keying system and Best determined that it would cost 29
approximately $1,600 to replace all of the cores and provide keys to employees so that there are 30
not so many keys required. He then said that there is an issue right now because public works 31
does not have access to City Hall after hours. He also commented that changing the keying 32
system would make it consistent and something that public works could maintain. 33
34
Mayor Linke indicated that past Council purchased the system with the idea of a hierarchy of 35
keys with one key in the police department being a grand master that would open everything 36
rather than multiple keys. He then said that $1,600 seemed reasonable to get the system back. 37
38
Interim City Administrator Ericson indicated the system is patented and Best needs to do the 39
changes. 40
41
Council Member Quick asked how a certain individual that is no longer employed with the City 42
obtained a grand master key to a patented system. 43
44
Interim City Administrator Ericson indicated he could not answer that question. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 23
1
Council Member Marty indicated he would like to investigate the costs associated with having a 2
reader card that would show who was at City Hall and when. 3
4
Interim City Administrator Ericson indicated that Public Works Director Lee would be looking 5
into that as part of the rehabilitation study for City Hall. 6
7
Mayor Linke indicated the systems are expensive and maintenance is an issue. 8
9
Council Member Quick said he thought it would make more sense than having keys. 10
11
Mayor Linke said he thought it would be well worth re-keying. 12
13
Council Member Marty indicated he was fine with re-keying. 14
15
Council Member Stigney indicated that it seems there is a lost key every month or so and it gets 16
expensive. 17
18
MOTION/SECOND: Marty/Gunn. To Approve up to $1,600 to Re-Key City Hall and Check on 19
the Costs Associated with a Card Reader at the Front Door. 20
21
Ayes – 3 Nays – 2(Quick/Stigney) Motion carried. 22
23
David Jahnke indicated the MAC was waiting for the environmental study to move forward to 24
add onto the airport within the restrictions of the guidelines. He then said he does not expect to 25
see any building out at the airport for at least six years. 26
27
Finance Director Hansen indicated that ECS had finished 90% of the project at the Community 28
Center without approval. He also indicated that Staff had made numerous efforts to contact other 29
firms for bids and did not receive calls back. 30
31
Council Member Marty indicated that he feels that Staff has been through enough hoops and, if 32
firms are not interested, you cannot make them give you a bid. He then said he does not 33
understand how ECS could proceed with the work without a signed contract. 34
35
Council Member Marty asked if it was ever determined whether the system was compatible as 36
brought up by Council Member Stigney. 37
38
Finance Director Hansen indicated that Mr. Bradley had indicated to ECS that he wished to hold 39
three different meetings and have sound in each different room. 40
41
Council Member Stigney indicated Staff needed to define what the expectations are. He then 42
said he has had a problem getting in touch with Mr. Bradley and has not had his call returned. 43
44
Mounds View City Council February 10, 2003
Regular Meeting Page 24
Council Member Stigney indicated he would call the vendor he had recommended personally as 1
he cannot believe the person would not call because he had expressed interest in the work. 2
3
Council Member Stigney asked whether work was stopped when Council directed. 4
5
Finance Director Hansen indicated that ECS was told to stop work but by that time had 6
completed 90% of the project. 7
8
10. APPROVAL OF MINUTES 9
10
A. Minutes for January 27, 2003 11
12
Council Member Marty requested the following change: On Page 3, Line 6 change lead to leads. 13
14
Mayor Linke indicated he had said he would pay for the meal at the last meeting and has done so. 15
He then produced a receipt for Council review. 16
17
MOTION/SECOND: Marty/Gunn. To Approve the City Council Minutes of January 27, 2003 18
as Amended. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
Council Member Stigney indicated he has a problem with ECS beginning work as it virtually 23
assures he will get the bid once the work has begun. 24
25
Council Member Marty indicated that Lion John Deppa would be receiving an award for 26
outstanding service to youth at the Northwest Youth and Family Services banquet on Thursday, 27
February 13, 2003. 28
29
Mayor Linke indicated he would be attending as a Lion. 30
31
11. CLOSED SESSION TO DISCUSS LABOR ISSUES 32
33
MOTION/SECOND: Marty/Stigney. To Recess to Closed Session to Discuss Labor Issues. 34
35
Ayes – 5 Nays – 0 Motion carried. 36
37
Council recessed to closed session at 10:10 p.m. 38
39
12. Next Council Work Session: Monday, March 3, 2003 40
Next Council Meeting: Monday, February 24, 2003 41
42
13. ADJOURNMENT 43
44
Mayor Linke adjourned the meeting at 10:41 p.m. 45
Mounds View City Council February 10, 2003
Regular Meeting Page 25
1
Transcribed and recorded by: 2
3
Joan Lenzmeier, Timesaver Off Site Secretarial, Inc. 4