The URL can be used to link to this page

Home My WebLink AboutAgenda Packets - 2003/04/14SIGN IN SHEET Date: () y A y /o 3 PRINT NAME SIOGNgATURE_ 70t 1 S V\ e CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, April 14, 2003 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6 SPECIAL ORDER OF BUSINESS A. Resolution No. 5984 Approving a Step Increase for Mike Schnur B. Resolution No. 5985 Approving a Step Increase for Pete Szurek C. Resolution No. 5986 Approving a Step Increase for John Hughes D. Resolution No. 5987 authorizing the hiring of Jeffery Hayes as a Sanitary Sewer Maintenance Employee E. Resolution No. 5988 the authorizing the hiring of Marla Manypenny as a Storm Sewer / Surface Water Maintenance Employee F. Resolution No. 5977 Authorizing Additional Compensation for Administrative Assistant Desaree Crane for Working Outside of Job Classification. G. Resolution 5982 Authorizing the Expenditure of Funds for Employee Service Award Certificates Consistent with Resolution 5617. 7 A. JUST AND CORRECT CLAIMS B. AUTHORIZATION FOR EXPENDITURES (1) Consideration of NLC Membership Expenditure 8 CONSENT AGENDA A. Licenses for Approval B. Resolution No. 5989 Approving the Contract Award for the 2003 Tree Removal Program C. Resolution 5978, a Resolution Authorizing a Charitable Gambling Permit for the South East Asian Community Council D. Resolution 5981 Appointing an Alternate Mounds View Representative to the North Suburban Communications Commission E. Resolution No. 5990 Approving Municipal State Aid Street System Additions F. Resolution No. 5991 Requesting the Commissioner of Transportation to Conduct a Speed Study on Edgewood Drive from County Road 10 to County Road H2 G. Resolution No. 5992 Proclaiming April 24, 2003, as Arbor Day H. Resolution 5995 Rescinding Resolution 5967 and Re-approving Transfers Between Funds for the Year 2002. I. Resolution 5996 Rescinding Resolution 5968 and Re-authorizing Inter-fund Loans for the Year 2002 and Setting an Interest Rate on Loans. City Council Agenda April 14, 2003 Page 2 8. CONSENT AGENDA (CONTINUED) J. Set a Public Hearing for Monday, April 28, 2003 at 7:05 PM to Consider the Introduction and First Reading of Ordinance 711, an Ordinance Amending the Mounds View Zoning Code Pertaining to Pawnshops K. Set a Public Hearing for Monday, April 28, 2003 at 7:10 PM to Consider an Amendment to the Planned Unit Development Agreement Associated with the Property Located at 2442 County Highway 10 9 COUNCIL BUSINESS A. Presentation by John Connelly, Exec. Director of Minneapolis Metro North Convention & Visitors Bureau B. Resolution No. 5966 approving the purchase of a new police squad car C. Resolution No. 5993 Approving submittal and execution of the City’s General Storm Water Permit for Small Municipal Separate Storm Sewer Systems (MS4s) / Storm Water Pollution Prevention Program D. Second Reading and Adoption of Ordinance 710, an Ordinance Amending Chapter 1111 of the Mounds View Zoning Code pertaining to Permitted Uses within the R-O Zoning District. (ROLL CALL VOTE) E. Consideration of Resolution 5980, a Resolution Approving a Development Review Request for a 780 Square Foot Building Expansion at 2865 County Highway 10. F. Reconsideration of a Recommendation to Post the East Side of Greenfield Avenue as “No Parking” 350 Feet South from the Corner of County Road I and Greenfield Avenue G. Resolution No. 5983 Approving Agreement for Professional Services for Golf Lessons (Exhibit A: Jim Manthis Contract) 10. REPORTS 11. APPROVAL OF MINUTES A. Monday, February 24, 2003, City Council Minutes. B. Monday, March 24, 2003, City Council Minutes. 12. Next Council Work Session: Monday, May 5, 2003 Next Council Meeting: Monday, April 28, 2003 13. ADJOURNMENT Item No. 6A Type of Business: SB WK: Work Session; PH: Public Hearing; SB: Special Order of Business CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5984 Approving a Step Increase for Michael Schnur of the Water Division of the Public Works Department Meeting Date: April 14, 2003 Background On June 1, 1997 Michael Schnur was hired as a Parks Intern for the City of Mounds View. In September of that year, he was hired as a Parks Seasonal Employee. On April 20, 1998, Michael Schnur was hired for a regular full-time position in the Sanitary Sewer Division of the Public Works Department. On March 10, 2003, Council authorized the appointment of Mr. Schnur to the Water Division of the Public Works Department Discussion Mr. Schnur is a member of the Public Works Collective Bargaining Unit. As such, Mr. Schnur is subject to the job classification system, as established in the Labor Agreement with the City of Mounds View. Based on the criteria set forth by the Labor Agreement with the Public Works Collective Bargaining Unit, Mr. Schnur is currently at the Level C pay scale, which is $18.92 per hour. On April 20, 2003, Mr. Schnur will qualify for Level D pay scale, which is currently established at $19.32 per hour. It should be noted that these rates are based on agreed amounts for 2002. The Public Works Collective Bargaining Unit is currently working with the City to update the Labor Agreement for 2003 and 2004. The Public Works Foreman has met with Mr. Schnur and conducted a formal performance review. Mr. Schnur meets or exceeds all of the job performance requirements for his position. The Public Works Director and Public Works Foreman recommend that Mr. Schnur be approved for the step increase from Level C to Level D in the Water Division of the Public Works Department. Recommendation: Staff recommends that the Council authorize the step increase for Michael Schnur from Level C to Level D in the Water Division of the Public Works Department. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5984 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP INCREASE FOR MICHAEL SCHNUR WHEREAS, Michael Schnur is a regular full-time employee who began working full-time for the City of Mounds View on April 20, 1998; and, WHEREAS, Mr. Schnur is a member of the Public Works Collective Bargaining Unit, and as such, is subject to the job classification system as established in the Labor Agreement with the City of Mounds View; and, WHEREAS, on April 20, 2003, Mr. Schnur will qualify for Level D pay scale, which is currently established at $19.32 per hour; and, WHEREAS, Mr. Schnur’s work performance has been rated satisfactory or higher by his supervisor; and, WHEREAS, Mr. Schnur’s supervisor recommends that the City Council approve a wage adjustment from Level C to Level D. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a step increase for Michael Schnur from Level C ($18.92/hr) to Level D ($19.32/hr) effective April 20, 2003. Presented this 14th Day of April 2003. ____________________________________ Jerry Linke, Mayor ATTEST ____________________________________ James Ericson, Interim City Administrator (SEAL) Item No. 6B Type of Business: SB WK: Work Session; PH: Public Hearing; SB: Special Order of Business CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5985 Approving a Step Increase for Pete Szurek of the Parks Division of the Public Works Department Meeting Date: April 14, 2003 Background On March 30, 1998 Pete Szurek was hired as a Parks Seasonal Employee. He worked as a seasonal in the Parks Division for two full years – a total of 3035 hours. On May 31, 2000, Pete Szurek was hired as a regular full-time employee in the Storm Sewer / Surface Water Division of the Public Works Department. On September 9, 2002, Council authorized the appointment of Mr. Szurek to the Parks Division of the Public Works Department Discussion Mr. Szurek is a member of the Public Works Collective Bargaining Unit. As such, Mr. Szurek is subject to the job classification system, as established in the Labor Agreement with the City of Mounds View. Mr. Szurek is currently employed at the Level B pay scale, which is $16.34 per hour. However, based on the criteria set forth by the Labor Agreement with the Public Works Collective Bargaining Unit, Mr. Szurek is qualified to be at the Level C pay scale, which is $18.92 per hour. Mr. Szurek currently meets all of the requirements for Level D, except for the length of relevant work experience. Mr. Szurek will qualify for Level D on October 31, 2003. It should be noted that these rates are based on agreed amounts for 2002. The Public Works Collective Bargaining Unit is currently working with the City to update the Labor Agreement for 2003 and 2004. The Parks Foreman has met with Mr. Szurek and conducted a formal performance review. Mr. Szurek meets or exceeds all of the job performance requirements for his position. The Public Works Director and Parks Foreman recommend that Mr. Szurek be approved for the step increase from Level B to Level C in the Parks Division of the Public Works Department. Recommendation: Staff recommends that the Council authorize the step increase for Pete Szurek from Level B to Level C in the Parks Division of the Public Works Department. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5985 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP INCREASE FOR PETE SZUREK WHEREAS, Pete Szurek is a regular full-time employee who began working full-time for the City of Mounds View on May 31, 2000; and, WHEREAS, Mr. Szurek is a member of the Public Works Collective Bargaining Unit, and as such, is subject to the job classification system as established in the Labor Agreement with the City of Mounds View; and, WHEREAS, Mr. Szurek is currently assigned to a Level B pay scale, which is currently established at $16.34 per hour; and, WHEREAS, Mr. Szurek qualifies for Level C pay scale, which is currently established at $18.92 per hour; and, WHEREAS, Mr. Szurek’s work performance has been rated satisfactory or higher by his supervisor; and, WHEREAS, Mr. Szurek’s supervisor recommends that the City Council approve a wage adjustment from Level B to Level C. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a step increase for Pete Szurek from Level B ($16.34/hr) to Level C ($18.92/hr) effective April 14, 2003. Presented this 14th Day of April 2003. ____________________________________ Jerry Linke, Mayor ATTEST ____________________________________ James Ericson, Interim City Administrator (SEAL) Item No. 6C Type of Business: SB WK: Work Session; PH: Public Hearing; SB: Special Order of Business CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5986 Approving a Step Increase for John Hughes of the Parks Division of the Public Works Department Meeting Date: April 14, 2003 Background On May 5, 1999 John Hughes was hired as a Public Works Seasonal Employee. He worked as a seasonal employee in the Public Works Department until July 7, 2000 – a total of 1363 hours. On July 13, 2000, John Hughes was hired as a regular full-time employee as the Custodial Maintenance Employee for the Community Center in the Parks Division of the Public Works Department. Discussion Mr. Hughes is a member of the Public Works Collective Bargaining Unit. As such, Mr. Hughes is subject to the job classification system, as established in the Labor Agreement with the City of Mounds View. Mr. Hughes is currently employed at the Step 2 pay scale, which is $14.06 per hour. However, based on the criteria set forth by the Labor Agreement with the Public Works Collective Bargaining Unit and with time credited as a seasonal employee in Public Works, Mr. Hughes is qualified to be at the Step 3 pay scale, which is $14.77 per hour. It should be noted that these rates are based on agreed amounts for 2002. The Public Works Collective Bargaining Unit is currently working with the City to update the Labor Agreement for 2003 and 2004. The Parks Foreman has met with Mr. Hughes and conducted a formal performance review. Mr. Hughes meets or exceeds all of the job performance requirements for his position. The Public Works Director and Parks Foreman recommend that Mr. Hughes be approved for the step increase from Step 2 to Step 3 as the Custodial Maintenance Employee for the Community Center in the Parks Division of the Public Works Department. Recommendation: Staff recommends that the Council authorize the step increase for John Hughes from Step 2 to Step 3 as the Custodial Maintenance Employee for the Community Center in the Parks Division of the Public Works Department. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5986 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP INCREASE FOR JOHN HUGHES WHEREAS, John Hughes is a regular full-time employee who began working full-time for the City of Mounds View on July 13, 2000; and, WHEREAS, Mr. Hughes is a member of the Public Works Collective Bargaining Unit, and as such, is subject to the job classification system as established in the Labor Agreement with the City of Mounds View; and, WHEREAS, Mr. Hughes is currently assigned to a Step 2 pay scale, which is currently established at $14.06 per hour; and, WHEREAS, Mr. Hughes qualifies for Step 3 pay scale, which is currently established at $14.77 per hour; and, WHEREAS, Mr. Hughes’ work performance has been rated satisfactory or higher by his supervisor; and, WHEREAS, Mr. Hughes’ supervisor recommends that the City Council approve a wage adjustment from Step 2 to Step 3. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a step increase for John Hughes from Step 2 ($14.06/hr) to Step 3 ($14.77/hr) effective April 14, 2003. Presented this 14th Day of April 2003. ____________________________________ Jerry Linke, Mayor ATTEST ____________________________________ James Ericson, Interim City Administrator (SEAL) Item No. 6D Type of Business: SB WK: Work Session; PH: Public Hearing; SB: Special Order of Business CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5987 Hiring Jeffery Hayes as a Sanitary Sewer Maintenance Employee Meeting Date: April 14, 2003 On January 18, 2003, City Council approved Resolution No. 5930 that authorized the Public Works Department to advertise for two currently vacant full-time positions: one in the Sanitary Sewer Division and one in Storm Water / Surface Water Division. Acting on this direction from City Council, Staff proceeded by advertising for these two positions in the city’s official newspaper, the New Brighton-Mounds View Bulletin, and the Star Tribune. The City received a total of forty-five (45) applications for the two positions. The applications were pointed and interviews were scheduled with fourteen applicants. The interview committee consisted of the Public Works Director, the Public Works Foreman, and the Public Works Administrative Assistant. First round interviews were held the week of March 10th. The field of candidates was then narrowed to four applicants, two for each open position. Second round interviews, which included a tour of Public Works building and a casual meeting with all members of the Public Works Department, were held the week of March 24th. Mr. Jeffery Hayes was unanimously selected as the best candidate for the Sanitary Sewer Maintenance Position. Mr. Hayes was employed as the Supervisor of the Fogerty Ice Arena in the City of Blaine for the past ten years. Mr. Hayes has experience with supervisory activities, facility and grounds maintenance, operations of heavy and light equipment, snow removal, and equipment maintenance. In addition, Mr. Hayes has also has been serving on the Spring Lake Park-Blaine-Mounds View Fire Department for the past ten years, where he serves as a driver and station engineer. Mr. Hayes holds a valid commercial drivers license (CDL). The Public Works Department is confident that Mr. Hayes would be an asset to the City and is recommending that the Council hire him for the position of Sanitary Sewer Maintenance Employee, contingent on passing all pre- employment tests (i.e. drug and alcohol test, criminal background check, physical…). Mr. Hayes, if hired, would be a member of the Public Works Collective Bargaining Unit. As such, Mr. Hayes would be subject to the established job classification system in terms of the pay scale. Based on the criteria set forth by the Labor Agreement with the Public Works Collective Bargaining Unit, Mr. Hayes would qualify for Level B pay scale, which is currently established at $16.34 per hour. Progressing to Level C, then D in the future, will be based on Mr. Hayes’ ability to meet the criteria established by the Labor Agreement for these levels. It should be noted that this rate is based on the agreed amount for 2002. The Public Works Collective Bargaining Unit is currently working with the City to update the Labor Agreement for 2003 and 2004. As per the Public Works Labor Agreement, Mr. Hayes would be subject to a twelve month probationary period. All other personnel policies will apply per the Public Works Labor Agreement and the City’s personnel manual. Recommendation: Staff recommends that the City Council approve Resolution No. 5987 hiring Jeffery Hayes as a Sanitary Sewer Maintenance Employee. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5987 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION HIRING JEFFERY HAYES AS A SANITARY SEWER MAINTENANCE EMPLOYEE WHEREAS, the Mounds View City Council has given direction to hire a Sanitary Sewer Maintenance Employee; and WHEREAS, the position was advertised and the City received approximately 45 applications; and WHEREAS, Jeffery Hayes is qualified for the position and would begin employment with the City on May 5, 2003; and WHEREAS, Mr. Hayes will be a member of the Public Works Collective Bargaining Unit, and as such, would be subject to the established job classification system in terms of the pay scale as set forth in the Public Works Labor Agreement, and WHEREAS, Mr. Hayes qualifies for Level B pay scale based on the criteria set forth by said Labor Agreement, which is currently established at $16.34 per hour; and WHEREAS, Mr. Hayes would be subject to a twelve month probationary period and all other personnel policies as per the Public Works Labor Agreement and the City’s personnel manual. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve hiring Jeffery Hayes as a Sanitary Sewer Maintenance Employee for the City of Mounds View Public Works Department effective May 5, 2003. Adopted this 14th day of April 2003. ______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk/Administrator (SEAL) Item No. 6E Type of Business: SB WK: Work Session; PH: Public Hearing; SB: Special Order of Business CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5988 Hiring Marla Manypenny as a Storm Sewer / Surface Water Maintenance Employee Meeting Date: April 14, 2003 On January 18, 2003, City Council approved Resolution No. 5930 that authorized the Public Works Department to advertise for two currently vacant full-time positions: one in the Sanitary Sewer Division and one in Storm Water / Surface Water Division. Acting on this direction from City Council, Staff proceeded by advertising for these two positions in the city’s official newspaper, the New Brighton-Mounds View Bulletin, and the Star Tribune. The City received a total of forty-five (45) applications for the two positions. The applications were pointed and interviews were scheduled with fourteen applicants. The interview committee consisted of the Public Works Director, the Public Works Foreman, and the Public Works Administrative Assistant. First round interviews were held the week of March 10th. The field of candidates was then narrowed to four applicants, two for each open position. Second round interviews, which included a tour of Public Works building and a casual meeting with all members of the Public Works Department were held the week of March 24th. Ms. Marla Manypenny was unanimously selected as the best candidate for the Storm Sewer / Surface Water Position. Ms. Manypenny was employed by the City of Saint Paul Public Works Department for over eight years where she held the title of Traffic Maintenance Worker / Water Aide. Working for Saint Paul, Ms. Manypenny was a machinist and performed duties such as roadway marking and application, and building and equipment repair and maintenance. Ms. Manypenny also has experience operating a dump truck for snow removal operations. Ms. Manypenny holds a valid commercial drivers license (CDL) with tanker and hazardous materials endorsements. Ms. Manypenny also possesses in-depth computer skills necessary to the Strom Sewer / Surface Water Position. In addition, Ms. Manypenny has worked for Life Link III as a national and state registered Emergency Medical Technician (EMT). Ms. Manypenny is currently employed by Lake Owasso Residence where she is a resident counselor providing care and treatment for the residents in the care facility. The Public Works Department is confident that Ms. Manypenny would be an asset to the City and is recommending that the Council hire her for the position of Storm Sewer / Surface Water Maintenance Employee, contingent on passing all pre-employment tests (i.e. drug and alcohol test, criminal background check, physical…). Ms. Manypenny, if hired, would be a member of the Public Works Collective Bargaining Unit. As such, Ms. Manypenny would be subject to the established job classification system in terms of the pay scale. Based on the criteria set forth by the Labor Agreement with the Public Works Collective Bargaining Unit, Ms. Manypenny would qualify for Level B pay scale, which is currently established at $16.34 per hour. Progressing to Level C, then D in the future, will be based on Ms. Manypenny’s ability to meet the criteria established by the Labor Agreement for these levels. It should be noted that this rate is based on the agreed amount for 2002. The Public Works Collective Bargaining Unit is currently working with the City to update the Labor Agreement for 2003 and 2004. As per the Public Works Labor Agreement, Ms. Manypenny would be subject to a twelve month probationary period. All other personnel policies will apply per the Public Works Labor Agreement and the City’s personnel manual. Recommendation: Staff recommends that the City Council approve Resolution No. 5988 hiring Marla Manypenny as a Storm Sewer / Surface Water Maintenance Employee. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5988 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION HIRING MARLA MANYPENNY AS A STORM SEWER / SURFACE WATER MAINTENANCE EMPLOYEE WHEREAS, the Mounds View City Council has given direction to hire a Storm Sewer / Surface Water Maintenance Employee; and WHEREAS, the position was advertised and the City received approximately 45 applications; and WHEREAS, Marla Manypenny is qualified for the position and would begin employment with the City on April 16, 2003; and WHEREAS, Ms. Manypenny will be a member of the Public Works Collective Bargaining Unit, and as such, would be subject to the established job classification system in terms of the pay scale as set forth in the Public Works Labor Agreement, and WHEREAS, Ms. Manypenny qualifies for Level B pay scale based on the criteria set forth by said Labor Agreement, which is currently established at $16.34 per hour; and WHEREAS, Ms. Manypenny would be subject to a twelve month probationary period and all other personnel policies as per the Public Works Labor Agreement and the City’s personnel manual. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve hiring Marla Manypenny as a Storm Sewer / Surface Water Maintenance Employee for the City of Mounds View Public Works Department effective April 16, 2003. Adopted this 14th day of April 2003. ______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk/Administrator (SEAL) Item No: 6G Meeting Date: April 14, 2003 Type of Business: Special City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Acting City Administrator Item Title/Subject: Consideration of Resolution 5982, a Resolution Authorizing Distribution of Service Appreciation Certificates to Employees having Achieved a Five-Year Employment Milestone as of October 8, 2001. Introduction: I brought this issue to the Council’s attention during my report to the Council on March 24, 2004. To summarize the situation, the City Council in October of 2001 adopted a resolution that among other things created a mechanism by which employees would be appreciated and awarded for achieving certain levels of service to the City. Discussion: One of the clauses in Resolution 5617 indicates that the City will provide to employees “gift certificates in the amount of $5 per year of service at five-year increments.” Since the adoption of Resolution 5617 one and a half years ago, no employee has received five-year service award certificates. Based on the discussion and direction of the Council at the worksession April 7, 2003, I put together a list of employees who would have been eligible for service appreciation certificates from October 8, 2001 to date. I did NOT include those employees who had achieved a five-year employment milestone in 2001 prior to October 8, which would have added another six employees and 35 years of cumulative service to the list. The list, presented in attached Resolution 5982, recognizes the achievements of 14 employees who together have 200 cumulative years of service with the City of Mounds View, with Bill Hanggi leading the list with 30 years as of April 15th. Recommendation: While the Council suggested that employees select among certificates issued from Mounds View businesses, I would recommend against imposing this as a requirement since there are few major restaurants and retailers in the City and because there were no provisions in the original resolution stipulating as much. _____________________________________ James Ericson Interim City Clerk/Administrator Attachments: 1. Resolution 5982 RESOLUTION NO 5982 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING DISTRIBUTION OF SERVICE APPRECIATION CERTIFICATES TO EMPLOYEES HAVING REACHED FIVE-YEAR EMPLOYMENT MILESTONES WHEREAS, Resolution 5617 was adopted by the City Council on October 8, 2001; and, WHEREAS, one of the clauses in Resolution 5617 indicates that the City will provide to employees certificates in the amount of $5 per year of service at five-year increments; and, WHEREAS, the following individuals have achieved an employment milestone with the City of Mounds View since the adoption of Resolution 5617; and, WHEREAS, together the fourteen identified employees have a cumulative 200 years of experience with the City of Mounds View. Employee Name Date of Hire Department Years of Service Terry Broos 05/15/1982 Police 20 Reed Krogh 02/01/1977 Police 25 Tom Baumgart 05/03/1993 Police 10 * Mike Kampa 05/04/1987 Police 15 Linda Meyer 10/12/1982 Police 20 Jim Hess 02/25/1992 Public Works 10 Steve Dazenski 06/22/1987 Public Works 15 Bill Hanggi 04/16/1973 Public Works 30 Bruce Meehan 03/03/1997 Public Works 5 Tim Pittman 01/25/1983 Public Works 20 Mike Schnur 05/29/1997 Public Works 5 Peter Szurek 03/30/1998 Public Works 5 Kathy Bednar 04/21/1987 Police 15 Marge Norquist 08/12/1997 Finance 5 NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does hereby appreciate and recognize the thirteen employees listed above for their years of dedicated service and, pursuant to Resolution 5617, does hereby authorize the distribution of Service Appreciation Certificates to each herein identified employee in amounts equal to five times their years of service. Resolution 5982 Page 2 Adopted this 14th day of April, 2003. ________________________________ Jerry Linke, Mayor ATTEST ________________________________ James Ericson Interim City Administrator (SEAL) Item No: 7B(1) Meeting Date: April 14, 2003 Type of Business: Expenditure Auth. City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Acting City Administrator Item Title/Subject: Consideration of the National League of Cities Membership Introduction: Consistent with the City’s policy to critically review all expenditures and to eliminate all non- essential expenditures, I would like direction from the Council whether or not we should renew our membership with the National League of Cities (NLC). The annual dues for the City are $1,177.00. Discussion: I received an invoice from NLC dated March 24, 2003 indicating that the City’s NLC membership had lapsed and if we did not submit dues by April 7, 2003, our membership would be cancelled. (Based on the March 24 correspondence, the City’s membership expired in November of 2002.) Given that the invoice recently received was marked “Final Notice”, one can assume previous invoices had been sent to the City. While membership with the NLC provides the City with valuable information and many important benefits (refer to their letter), given the state of our local economy and the Council’s restriction on non-essential spending, it seemed prudent to bring this before the Council for authorization or denial. Denial would simply mean our membership would lapse and the invoice would not be processed. Authorization would result in the invoice being added to the next just and correct claims list. Recommendation: Direct staff to regarding the NLC membership invoice. _____________________________________ James Ericson Interim City Clerk/Administrator Attachments: 1. Letter from NLC, dated March 24, 2003 Item No.08A Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Mayor and City Council From: Barb Benesch Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Meeting Date: April 14, 2003 Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2003. All applicants have submitted appropriate fees and proof of insurance. Those companies that are “new” include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2002. Those companies renewing their license were licensed, at a minimum, in the year 2002. The type of license they are applying for follows the company name. Bechard Masonry – Masonry – New Drobnick’s Tree Service – Tree Trimming/Removal – Renewal E.L.K. Mechanical HVAC, Inc. – HVAC – New Knight Heating and Air Conditioning, Inc. – HVAC – New Larson Plumbing, Inc. – HVAC - Renewal M.P. Johnson Construction, Inc. – General (Commercial) – New Miller Tree & Landscaping – Tree Trimming/Removal - Renewal Pierce Refrigeration – HVAC – New Sedgwick Heating & Air Conditioning LLC – HVAC – Renewal Statewide Home Supply & Service, Inc. – HVAC – Renewal Staff Recommendation: Approve license applications as requested. Item No. 8B Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5989 Approving the Contract Award for the 2003 Tree Removal Program Meeting Date: April 14, 2003 Background: Annually, bids are received for tree removal as needed throughout the City. This is done as part of the Joint Powers Agreement the City of Mounds View has with the City of New Brighton. Discussion: On March 14, 2003 bids were received for the 2003 season. The bidding process is set up to differentiate between two operational scenarios: one whereby vehicle and equipment access is available to the site where the trees to be removed are located, the other for cases where access with vehicles is not possible. A total of four bids were received. A summary of the quotes is as follows: Company Bid (with access) Bid (without access) Precision Tree Service $11.00 / diameter inch $35.00 / diameter inch Miller Tree Service $15.00 / diameter inch $15.68 / diameter inch All Tree Service $13.00 / diameter inch $26.00 / diameter inch The low bidder for trees with access was Precision Tree Service with a bid of $11.00 / diameter inch. The low bidder for trees without access was Miller Tree Service with a bid of $15.68 / diameter inch. Both companies have performed work for the City in past years. Precision Tree Service was the low bidder for sites with access in 2002 with a bid of $10.50 / diameter inch. Miller Tree Service was the low bidder for sites without access in 2002 with a bid of $15.50 / diameter inch. The total amount of tree removal work contracted annually by the City of Mounds View is typically in the range of $11,000 to $16,000. The 2003 budget has $16,480 allocated for tree removal (account 100-4380-3520). The two apparent low bidders, Precision Tree Service and Miller Tree service, have successfully performed work for the City of Mounds View in previous years. Both have the required equipment and skills to complete the necessary tree removal work. Recommendation: Staff recommends that the City Council approve an annual contract to expire December 31, 2003, with Precision Tree Service in the amount of $11.00/diameter inch for trees with vehicle access. Staff also recommends that the City Council approve an annual contract to expire December 31, 2003, with Miller Tree Service in the amount of $15.68/diameter inch for trees without vehicle access. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5989 APPROVING THE CONTRACT AWARD FOR THE 2003 TREE REMOVAL PROGRAM CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA WHEREAS, annually bids are received to perform tree removal as needed throughout the City; and WHEREAS, this service was budgeted for in 2003; and WHEREAS, a total of three bids were received, bidding on two categories: with vehicle access and without vehicle access; and WHEREAS, the low bidder was Precision Tree Service in the amount of $11.00/diameter inch for trees with vehicle access; and WHEREAS, the low bidder was Miller Tree Service in the amount of $15.68/diameter inch for trees without vehicle access. NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve an annual contract to expire December 31, 2003, with Precision Tree Service in the amount of $11.00/diameter inch for trees with vehicle access. NOW, THEREFORE BE IT FURTHER RESOLVED, THAT the Mounds View City Council does hereby approve an annual contract to expire December 31, 2003, with Miller Tree Service in the amount of $15.68/diameter inch for trees without vehicle access. Adopted this 14th day of April 2003. ______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk/Administrator (SEAL) RESOLUTION NO. 5982 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AN ALTERNATE CITY REPRESENTATIVE TO THE NORTH SUBURBAN COMMUNICATIONS COMMISSION (NSCC) ALSO KNOWN AS THE “CABLE COMMISSION” WHEREAS, the North Suburban Communications Commission (a/k/a the Cable Commission) is a Commission of individuals representing the communities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, St. Anthony and Shoreview; with each community appointing a single representative to serve on the Commission; and, WHEREAS, the Mayor with the approval of the majority of the City Council, appoints one City representative and one alternate City representative to the Cable Commission; and, WHEREAS, on February 10, 2003, the City approved the appointment of Ms. Barbara Haake as the City’s primary representative to the Cable Commission however the Council at that time did not appoint an alternate City representative. NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council does hereby appoint _______________________ to serve as the alternate City representative to the Cable Commission. Adopted this 14th day of April, 2003. _____________________________ Jerry Linke, Mayor ATTEST: ___________________________ James Ericson Interim City Administrator (SEAL) Item No. 8D Meeting date: April 14, 2003 Type of Business: Consent Item No. 8F Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5991 Requesting the Commissioner of Transportation to Conduct a Speed Study on Edgewood Drive from County Road 10 to County Road H2 Meeting Date: April 14, 2003 Background: In 1998, the segment of Edgewood Drive from County Road 10 to County Road H2 was constructed as part of the Wynnsong Cinema Development. At the time, in order to receive Municipal State Aid Funds for the installation of the traffic signal at the intersection of County Road 10 the Edgewood Drive, the City was required to designate this segment of Edgewood Drive as a city street, with the standard City street speed limit of 30 miles per hour (30 MPH). Discussion: Since its construction, this segment of Edgewood Drive has never functioned as a standard city street with a designated speed limit of 30 MPH. Staff has also been working with the Mounds View School District to designate this area a “School Zone” and thus sign it accordingly. This should be done prior to the conduction of a speed study. Given the functionality of the roadway and the possibility of designating it a school zone, Staff is confident that a speed study, conducted by the Commissioner of Transportation, will result in a recommendation to lower the speed limit. Recommendation: Staff recommends that the City Council approve Resolution No. 5991 Requesting the Commissioner of Transportation to Conduct a Speed Study on Edgewood Drive from County Road 10 to County Road H2. Respectfully Submitted, Greg Lee, Director of Public Works RESOLUTION NO. 5991 REQUESTING THE COMMISSIONER OF TRANSPORTATION TO CONDUCT A SPEED STUDY ON EDGEWOOD DRIVE FROM COUNTY ROAD 10 TO COUNTY ROAD H2 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA WHEREAS, the segment of Edgewood Drive from County Road 10 to County Road H2 was constructed as part of the Wynnsong Cinema Development in 1998; and WHEREAS, said segment of Edgewood Drive has a current speed limit of 30 miles per hour (30 MPH); and WHEREAS, said segment of Edgewood Drive has never functioned as a standard city street with a designated speed limit of 30 MPH. NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve requesting the Commissioner of Transportation to Conduct a Speed Study on Edgewood Drive from County Road 10 to County Road H2. Adopted this 14th day of April 2003. ______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk/Administrator (SEAL) Item 8G – Resolution 5992 City Council Meeting April 14, 2003 RESOLUTION NO. 5992 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION PROCLAIMING APRIL 24, 2003, AS “ARBOR DAY” WHEREAS, the City of Mounds View has been recognized for twenty consecutive years as a Tree City USA by the National Arbor Day Foundation for its efforts in urban forestry; and WHEREAS, trees in our City beautify our surroundings, shade our parks and residences, increase property values and enhance the economic vitality of business areas; and WHEREAS, Scouts and concerned residents will be planting trees at the Mounds View Community Center; and NOW, THEREFORE, BE IT RESOLVED that April 24, 2003, be Arbor Day in Mounds View and that public-spirited and foresighted citizens will be called upon to assist in the planting of trees for the use and enjoyment of present and future generations. Adopted this 14th day of April 2003. ______________________________ Jerry Linke, Mayor (ATTEST) _______________________________ James Ericson Interim City Clerk/Administrator (SEAL) Item No: Item 09D Meeting Date: April 14, 2003 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Second Reading and Adoption of Ordinance 710, an Ordinance Amending Chapter 1111 of the Mounds View Zoning Code Relating to the R-O Zoning District -- Planning Case TX03-001 Introduction: The property owner residing at and operating a business at 2865 County Highway 10 has requested an amendment to Chapter 1111 of the Zoning Code relating to the permitted uses allowed within the R-O Zoning district. The Code indicates that accessory uses within an R- O district are regulated as they are in the R-4 zoning district, which is the same for an R-3 district, and so on. In the single-family district, an accessory building may not exceed 952 square feet without a conditional use permit and that the total square footage of all accessory use space shall not exceed 1,800 square feet. Discussion: The property owner asserts that the zoning requirements relating to the size of his garage, which is his place of business, are too restrictive and not in keeping with the intent of the Residential Office district. According to the Zoning Code, the purpose of the district is as follows: The purpose of the R-0, Residential Office District is to provide for high-density residential use and for the transition in land use from residential to low intensity business allowing for the intermixing of such uses. The intent is to allow for a more dense development, with or without a commercial component. In other words, this district is a true “mixed use” district. Given that commercial and residential uses are allowed on the site at the same time, there are in effect two principal uses. As such, the garage area in this case should not be considered accessory but rather principal, and should not be subject to the accessory garage requirements as articulated in the single-family residential district. The Planning Commission reviewed the request on February 19, 2003 and determined there was justification to make a change. On March 5, 2003, the Commission adopted a resolution recommending a change to the Zoning Code to allow for the addition of the following language to Section 1111.02, Permitted Uses: Automotive Accessory Installation Operations Recommendation: Approve the second reading of Ordinance 710, an ordinance amending Chapter 1111 of the Mounds View Zoning Code pertaining to permitted uses within the R-O, Residential Office zoning district. _____________________________________ James Ericson Interim City Clerk/Administrator Attachments: 1. Ordinance 710 ORDINANCE NO. 710 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 1111.02 OF THE MOUNDS VIEW ZONING CODE PERTAINING TO PERMITTED USES WITHIN THE R-O, RESIDENTIAL-OFFICE ZONING DISTRICT THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1: Section 1111.02 of the Mounds View Zoning Code is hereby amended with the proposed additions underlined to read as follows: 1111.02: PERMITTED USES: The following are permitted uses in an R-0 District: All permitted uses allowed in an R-4 District. Club or lodge without the serving of food or beverage. (1988 Code §40.15) Automotive Accessory Installation Operations. (Ord. 710, 4-14-04) SECTION 2. This Ordinance becomes effective thirty (30) days after its publication in the official City newspaper. First read by the City Council of the City of Mounds View on this 24th day of March, 2003. Read and adopted by the City Council of the City of Mounds View this 14th day of April, 2002. Jerry Linke, Mayor ATTEST: ________________________________ James Ericson, Interim Clerk Administrator (SEAL) APPROVED AS TO FORM: _________________________ City Attorney Item No: 09F Meeting Date: April 14, 2003 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Acting City Administrator Item Title/Subject: Reconsideration of a Request to Install No Parking Signage along the East Side of Greenfield Avenue 350 Feet South from the Intersection of County Road I and Greenfield Avenue Introduction: This item was originally heard by the City Council on March 24, 2003, at which time a public hearing was conducted to gain information and comment regarding the proposal. After the Council took testimony, it decided to table action to give the Commission an opportunity to reconsider allowing parking directly across the street from the commercial building and then looking at any other possible reconfiguration of the parking lot. The Council’s March 24th report and resolution are attached for your reconsideration Discussion: The Planning Commission reconsidered this item at their meeting on April 2, 2003, and while the Commission was not necessarily opposed to the idea of allowing parking directly across the street from the commercial building, it saw no reason to soften its position regarding its recommendation. Attached is a diagram of how many cars could reasonably be parked on Greenfield Avenue across the street from the Farrell building. It appears as though, allowing for the 30-feet parking setback from the stop sign, three to four cars could park across from the business. In addition, two additional stalls could be added to the lot although that would require a variance. Because there’s no guarantee that the property owner w ould actually apply for the variance to allow for the reduced parking setback and no guarantee the request would even be approved, the Planning Commission are reaffirming their position regarding the No Parking request. Recommendation: Attached for the Council’s Consideration is Resolution 5975, a Resolution authorizing installation of signage prohibiting parking along a section of Greenfield Avenue south of County Road I between 8 am and 6 pm Monday through Saturday as indicated on Exhibit 1. _____________________________________ James Ericson Interim City Clerk/Administrator Item No: 9B Meeting Date: March 24, 2003 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Public Hearing and Consideration of a Recommendation to Post the East Side of Greenfield Avenue as “No Parking” 350 Feet from the Corner of County Road I and Greenfield Avenue Introduction: On September 13, 2000, the Planning Commission adopted Resolution 633-00 which approved a variance to Tony Mezzenga, a developer proposing to construct an office building at 2402 County Road I. The variance allowed a reduced parking ratio of one space per 200 square feet. (The standard ratio is three spaces plus one space per 175 square feet of leaseable space.) The developer had indicated that the resulting parking requirement of 15 stalls was more than adequate. Upon completion of the construction, Mr. Mezzenga sold the building to Mr. Steve Farrell and it became readily apparent soon afterward that vehicles destined for the Farrell building were overflowing across the street onto Greenfield Avenue. Mr. Farrell confirmed to City staff that the 15-stall parking lot was not adequate for his business, employees and clients. Because of the regular overflow parking on Greenfield and complaints from residents, the Planning Commission adopted a resolution in support of the “No Parking” request on the east side of Greenfield Avenue south of County Road I. (The west side of Greenfield is already posted “No Parking.”) Their resolution, Resolution 718-03, is attached for the Council’s review. The ultimate authority regarding No Parking requests lies with the City Council. The Council takes into consideration recommendations from the Planning Commission along with recommendation of Staff, the Police Department and affected property owners. Discussion: Resolution 633-00 approved a reduced parking ratio of one space per 200 square feet of leaseable space. At just less than 3,000 square feet, the number of stalls required as a result of the resolution was 15, of which one had to be handicapped accessible. If the typical standards were applied to this building, the number of parking stalls required would have been 20, five more than what was approved by the variance. Because there is not enough room for a twenty-stall parking lot given the size of the lot and the building, the leaseable space in the building would have had to have been reduced by almost a third. Staff checked with the Police Department who indicated that there were no typical standards for reviewing “No Parking” requests. Under the direction of then Acting Chief Brennan, members of the MVPD observed the intersection and the parking along Greenfield and have concluded there were no critical safety issues associated with the vehicles parked on Greenfield Avenue. At the December 18, 2002, Planning Commission meeting, Officer Terry Broos reported that the east side of the street a certain distance back from the corner could be posted No Parking to maintain adequate visibility. If, however, parking were to be restricted along a certain distance of the east side of Greenfield Avenue, the vehicles currently parking in front of the business would in all likelihood shift further to the south on Greenfield Avenue. The property owner, Steve Farrell, has appeared before the Planning Commission in opposition to the proposed parking restriction, indicating that when he bought the property he did so with the intent of utilizing Greenfield Avenue for overflow parking if needed. There are currently no restrictions that would prohibit Mr. Farrell, his employees or clients from parking on the east side of Greenfield. The Planning Commission asked Mr. Farrell to examine and resolve the situation on his own so as to avoid a potential parking restriction. Mr. Farrell contacted the property owner of the adjacent land to the west (the former Tom Thumb site) to ascertain whether he would consider leasing some of his spaces to Mr. Farrell. The property owner was not willing to consider such an arrangement. Mr. Farrell was asked about car-pooling and ride share alternatives, to which he responded that his employees work staggered shifts and often are required to attend closings off-site, making ride-share and car-pooling impractical. Mr. Farrell indicated that he would be willing to add as many as four additional stalls to the parking lot, however doing so would require a variance in the permitted setback along Greenfield Avenue and would result i n the parking lot extending beyond the property onto the City’s right of way. While possible, the Commission determined that such a parking lot expansion would do more aesthetic harm to the neighborhood than good. Even so, no application was made to expand the parking lot so no action was taken in that regard. At the February 5th Planning Commission meeting, the Commission indicated a preference to restrict parking 350 feet from the corner of County Road and Greenfield Avenue. While there are no obstructions on the east side of Greenfield at this point, the driveway for 7656 Greenfield is at the south end of the lot and vehicles parked on the street could be an obstruction for residents backing out of the driveway onto Greenfield. After significant discussion at multiple meetings involving residents and the property owner of 2402 County Road I, the Planning Commission voted to approve resolution 718-03, a resolution recommending approval of a no parking restriction on the east side of Greenfield Avenue, 350 feet back from the corner of County Road I and Greenfield Avenue. Recommendation: Hold the public hearing and discuss the merits of posting the indicated section of Greenfield Avenue as “No Parking” as articulated in Planning Commission Resolution 718-03. _____________________________________ James Ericson Interim City Clerk/Administrator RESOLUTION NO. 5975 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE INSTALLATION OF SIGNAGE PROHIBITING PARKING ON THE EAST SIDE OF GREENFIELD AVENUE MONDAY THROUGH SATURDAY FROM 8:00 AM THROUGH 6: 00 PM WHEREAS, the City Council of the City of Mounds View has reviewed the parking situation on Greenfield Avenue between County Road I and Bronson Drive in response to a request from the Planning Commission and complaints from residents in this area; and, WHEREAS, it has been determined that the business located at 2402 County Road I consistently and regularly overflows its parking lot resulting in employees and customers parking on Greenfield Avenue; and, WHEREAS, the west side of Greenfield Avenue has already been posted as No Parking to control and restrict on-street parking on this block. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View approves the installation of signage to prohibit parking on the east side of Greenfield Avenue south of County Road I as shown on the attached Exhibit A, Monday through Saturday, 8 am – 6 pm Adopted this 14th day of April, 2003. ____________________________________ Jerry Linke, Mayor ATTEST ____________________________________ James Ericson Interim City Administrator (SEAL) A B 2402 COUNTY ROAD I EDGEWOOD DRIVEGREENFIELD AVENUE7660 7658 7656 7644 7630 7628 7641 7651 7661 2730 Greenfield Avenue -- No Parking Locations 7631 7531 7610 7594 7580 7564 No Parking Between A & B Parking OK across from Building Exhibit 1. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 February 24, 2003 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. ROLL CALL: Linke, Quick (not present), Marty, Stigney, and Gunn 14 15 3. APPROVAL OF AGENDA 16 17 A. Monday, February 24, 2003 City Council Agenda. 18 19 MOTION/SECOND: Marty/Gunn. To Approve the Agenda for Monday, February 24, 2003 as 20 Presented. 21 22 Ayes – 4 Nays – 0 Motion carried. 23 24 4. PUBLIC INPUT 25 26 David Jahnke of 8428 Eastwood Road addressed Council and said he is concerned about 27 spending and asked the Mayor to take the lead in asking Staff to scale back on spending. 28 29 Mayor Linke said he agreed that Staff should look at what can be cut to save money but said he 30 does not want to get to the point where not spending the money now costs more in the long run. 31 32 Mr. Jahnke agreed but said he feels every department head needs to look at expenses and see 33 what they really need and what can wait. 34 35 Mayor Linke indicated Council has said that the wish list should be prioritized as the City is 36 looking at approximately $300,000 in cuts this year and $600,000 in cuts next year and things 37 will be difficult. 38 39 Mr. Jahnke indicated he did not feel it was necessary to remodel City Hall. The building is not 40 falling down and money is tight. 41 42 Mr. Jahnke said he likes paths and parks but those are not necessary items in times like these 43 when money is tight. 44 45 Mounds View City Council February 24, 2003 Regular Meeting Page 2 Mayor Linke explained that the City has the money for paths and parks and those funds do not 1 come from the tax base. 2 3 Council Member Marty indicated he would like to schedule a work session for March 17, 2003 to 4 discuss the budget and how the City can cut expenses. 5 6 Mayor Linke indicated he was hoping to have an administrator on board for the budget 7 discussions but it is time to look at the budget. 8 9 Council set a work session for March 17, 2003 at 7:00 p.m. 10 11 Mayor Linke asked Mr. Ericson to have the department head begin reviewing expenses and be 12 prepared to discuss what can be trimmed from budgets. 13 14 5. SPECIAL ORDER OF BUSINESS 15 16 A. Resolution 5954 Authorizing a Step Increase for David Parker, Golf Course 17 Grounds & Equipment Manager 18 19 Council Member Stigney asked if this individual is working at the present time. 20 21 Golf Course Manager Burg indicated he is not working currently but has been working as needed 22 over the winter. 23 24 Council Member Stigney indicated the suggestion to make him full time was to have him 25 maintain the equipment and file reel blades. He then asked if that had been accomplished. 26 27 Golf Course Manager Burg indicated that he is in the process of putting the equipment back 28 together and all the grinding will be done before the season begins. She then said that they have 29 made arrangements with New Brighton to use their equipment so that the City could save the 30 $2,000 on equipment rental. 31 32 MOTION/SECOND: Marty/Gunn. To Approve Resolution 5954, a Resolution Authorizing a 33 Step Increase for David Parker, Golf Course Grounds and Equipment Manager. 34 35 Interim City Administrator Ericson read Resolution 5954. 36 37 Ayes – 4 Nays – 0 Motion carried. 38 39 6. JUST AND CORRECT CLAIMS 40 41 Council Member Marty asked what the water use permit was for. 42 43 Golf Course Manager Burg indicated the state requires the City to pay a fee for the use of water 44 for irrigation at the golf course. 45 Mounds View City Council February 24, 2003 Regular Meeting Page 3 1 Council Member Marty pointed out that the public works Staff had rebuilt the heavy-duty 2 pressure washer and saved the City $3,000 over the cost of purchasing a new one. He then 3 thanked them for their efforts. 4 5 Council Member Marty asked why there was a credit on the credit card bill. 6 7 Interim City Administrator Ericson indicated he did not have the information to answer that 8 question. 9 10 Council Member Marty indicated that he had provided information to the previous City 11 Administrator concerning a coffee machine that employees would pay 50 cents a cup for and it 12 makes all sorts of different coffee drinks. He then said that he would provide that information to 13 Mr. Ericson and asked him to research the matter. 14 15 Council Member Marty asked whether this would be the final bill to MMKR as it seems there is 16 a bill every month that is over $3,000. 17 18 Interim City Administrator Ericson indicated he would research whether this is the final bill. 19 20 Council Member Marty indicated had asked some questions of the City Attorney prior to the 21 meeting concerning the Kennedy & Graven invoices. 22 23 Council Member Stigney asked whether the check to Filter Fresh was for coffee for the 24 employees or for something else. 25 26 Interim City Administrator Ericson indicated that the coffee is for employees and everyone else. 27 28 Council Member Stigney asked whether the employees pay for coffee. 29 30 Interim City Administrator Ericson indicated they do not. 31 32 Council Member Stigney indicated that Council had asked the previous City Administrator to 33 discuss the matter with employees and see what their wishes are with regard to coffee. 34 35 Interim City Administrator Ericson indicated that all of the employees have indicated that they 36 would rather have the City pay for coffee. 37 38 Council Member Stigney said he disagrees with that and he would like Mr. Ericson to meet with 39 the employees and work on a solution. 40 41 Interim City Administrator Ericson indicated that employees are willing to do what Council feels 42 is appropriate. He then said that coffee is provided for various meetings and functions at City 43 Hall so there would be an expense to bring in coffee for those events if the City no longer 44 provided coffee. 45 Mounds View City Council February 24, 2003 Regular Meeting Page 4 1 Council Member Stigney said he feels that employees should pay for their own coffee and he 2 would like to look into Council Member Marty’s suggestion of a coffee machine. 3 4 Council Member Stigney asked whether Check Number 110312 for the Minnesota Golf 5 Association Membership was a membership for the course or individual. 6 7 Golf Course Manager Burg indicated it was a course membership. 8 9 Council Member Stigney asked whether Checks 110355 and 110356 for the United States Golf 10 Association was an individual or course membership. 11 12 Golf Course Manager Burg indicated that it was a course membership and she understands that to 13 have PGA pros the course needed to belong to the USGA. 14 15 Council Member Stigney asked whether the pros are paying their own membership. 16 17 Golf Course Manager Burg said she would assume that the City pays for Ken’s membership as 18 he is the only pro. 19 20 Council Member Stigney said he has concerns with the City paying for the membership as there 21 are advantages to the individual. 22 23 Council Member Stigney asked what the VGM golf memberships were for. 24 25 Golf Course Manager Burg indicated it is a buying organization for golf courses and, if the City 26 does not save its membership fee over the year, it would be returned. 27 28 Council Member Stigney asked why the City was invoiced for $3,099 for attorney’s fees on the 29 billboard at the golf course. 30 31 Interim City Administrator Ericson indicated that the City is invoiced and then the City invoices 32 the other party. 33 34 MOTION/SECOND: Marty/Gunn. To Approve Just and Correct Claims as Presented. 35 36 Ayes – 4 Nays – 0 Motion carried. 37 38 7. CONSENT AGENDA 39 40 A. Licenses for Approval 41 B. Resolution No. 5947 Supporting Legislation to Provide Improved Funding Options for 42 City Street Improvements 43 C. Resolution No. 5952 Approving the Purchase of a Replacement Front End Loader 44 D. Resolution 5953 Authorizing a Joint Powers Agreement for the City to Participate in 45 Mounds View City Council February 24, 2003 Regular Meeting Page 5 Hennepin County Cooperative Purchasing. 1 E. Resolution No. 5956 Approving renewal of Irondale High School (IHS) School 2 Resource Officer (SRO) Contract with New Brighton & ISD #621 3 F. Resolution 5957 Approving the Submission of a Grant Request to the Twin Cities 4 North Chamber of Commerce Charitable Gambling Committee 5 6 Council Member Marty asked that Items C and F be removed for discussion. 7 8 MOTION/SECOND: Marty/Stigney. To Approve Consent Agenda Items A, B, D, and E as 9 Presented. 10 11 Ayes – 4 Nays – 0 Motion carried. 12 13 Public Works Director Lee indicated the $5,299 does reflect the discount of the trade-ins. 14 15 MOTION/SECOND: Marty/Gunn. To Approve Consent Agenda Item C as Presented. 16 17 Council Member Stigney asked if this was an item that could be held off for the future. 18 19 Public Works Director Lee indicated it could be extended but the City is running into issues with 20 maintenance and repairs. He then said that most cities replace the equipment at 10 to 12 years 21 and the City is out 15 years on this piece of equipment. 22 23 Council Member Marty commented that waiting would mean a lower trade in price for the 24 equipment. 25 26 Council Member Stigney asked if Staff needs this equipment regardless of the expected cuts in 27 July. 28 29 Council Member Stigney commented that it seems like the City paid $1,000 too much in tax and 30 asked Staff to look into it. 31 32 Ayes – 4 Nays – 0 Motion carried. 33 34 Council Member Marty asked Golf Course Manager Burg to review her Staff report. 35 36 Golf Course Manager Burg indicated she was seeking approval to submit a grant request to pay 37 for youth golf lessons from the Chamber and the funds would supply bus transportation, a lesson 38 with a PGA pro, golf balls and a snack for up to 48 kids. She then said that she would be 39 requesting $5,520 to cover all of the expenses and has received grants from the Chamber in the 40 past. 41 42 MOTION/SECOND: Marty/Gunn. To Approve Consent Agenda Item F as Presented. 43 44 Ayes – 4 Nays – 0 Motion carried. 45 Mounds View City Council February 24, 2003 Regular Meeting Page 6 1 8. COUNCIL BUSINESS 2 3 A. Police Department Quarterly Report 4 5 Chief Sommer provided an overview of the police department structure. 6 7 Chief Sommer indicated the Police Department responded to 2,230 calls for service for the last 8 quarter. 9 10 Chief Sommer provided information for traffic citations, adult and juvenile arrests during the last 11 quarter. 12 13 Chief Sommer reviewed the types of training that occurred during the last quarter. 14 15 Chief Sommer indicated the Police Department had presented awards to 7th graders for 16 outstanding ethical behaviors. 17 18 Chief Sommer indicated the Police Department provided a tour of the Police Department for boy 19 scouts and received a donation from the Lions that allowed for the purchase of Tazer electronic 20 stunning devices. 21 22 Chief Sommer demonstrated the Tazer electronic stunning device and thanked the Lions for the 23 donation. 24 25 Chief Sommer indicated the Police Department received 40 teddy bears for use with children and 26 three first aid kits from Cub Scout pack 167. 27 28 Chief Sommer indicated he attended the Ramsey County Chief of Police meeting and there were 29 FBI presentations on bio-terrorism planning and a functional exercise of inoculation in St. Paul. 30 31 Chief Sommer reviewed future planning for the department indicating that the record 32 management system served by Ramsey County would need to be replaced. He then indicated 33 that the City would need to consider the costs for upgrading the record management system as 34 well as the costs involved with the upcoming radio upgrade to 800mghz. 35 36 Chief Sommer indicated that the MDT’s are old technology and it is becoming difficult to obtain 37 parts to keep them going. He then indicated that most systems utilize laptop computers and the 38 City will need to consider upgrading. 39 40 Chief Sommer commended officers Leach and Meyer for saving a man who collapsed at the 41 Mermaid by using a defibrillator. 42 43 Mayor Linke asked if the City has a reserve program. 44 45 Mounds View City Council February 24, 2003 Regular Meeting Page 7 Chief Sommer indicated the City does not have a reserve program. 1 2 Mayor Linke asked whether administrative offenses are listed under the 458 traffic citations. 3 4 Chief Sommer indicated that they are. 5 6 Mayor Linke asked the Chief to break out the administrative offenses for Council review. 7 8 Council Member Marty asked how many of the 458 were for moving violations. 9 10 Chief Sommer indicated there were 156 moving violations, 118 were for expired tabs and 152 for 11 parking tickets. 12 13 Council Member Marty asked Chief Sommer to explore whether there would be any grants 14 available to assist with the costs to upgrade radios. 15 16 Chief Sommer indicated there may be grant money available from the federal terrorism grants or 17 the County can levy for the funding. 18 19 Council Member Marty thanked Chief Sommer for commending the officers involved with the 20 Mermaid incident and then congratulated the officers for saving the man’s life. 21 22 Council Member Gunn commended the School Resource Officers for a job well done at 23 Edgewood and Irondale. 24 25 B. Discuss Options for Filling the City Administrator Vacancy 26 27 Mayor Linke commented that hiring another City to fill the Administrator vacancy has a number 28 of negatives as does using Staff to hire the boss. He then said that hiring a staffing firm on a per 29 hour basis may be the answer. 30 31 Council Member Marty indicated he would like to solicit applications and send them on to First 32 Site Staffing or some staffing company to review. 33 34 Mayor Linke asked how much time First Site Staffing would spend on going over the 35 applications and providing five or so for Council review. 36 37 Council Member Stigney asked how much time New Brighton could devote to the project. 38 39 Interim City Administrator Ericson indicated New Brighton has said it would take from 60 to 80 40 hours and the number of hours they could devote to it would depend on how much work Council 41 wanted and what was going on in their City. 42 43 Council Member Stigney asked for a timeframe from New Brighton. 44 45 Mounds View City Council February 24, 2003 Regular Meeting Page 8 Interim City Administrator Ericson indicated he was told by New Brighton that they could not 1 give the matter top priority but could devote the time necessary to get the job done. He then said 2 that he had spoken to the City Manager of New Brighton and there would be a time crunch when 3 the applications are received to sort through them and the time needed is dependent upon the 4 number of applications received. 5 6 Council Member Marty indicated he would like to post the job with the criteria he submitted to 7 the paper. 8 9 Mayor Linke asked what the requirements of Council are for an Administrator. 10 11 Council Member Marty recommended using the job description that was used a few years ago. 12 13 Council Member Stigney indicated the posting should be available from the last time. 14 15 Mayor Linke acknowledged the application of Mr. Ericson for the position and thanked him for 16 his interest. 17 18 Mayor Linke indicated he would like to authorize First Site Staffing to work with Staff in 19 preparing information for Council review and approval to move this process along. 20 21 Council Member Stigney asked Staff to verify the position of New Brighton as to what they are 22 willing to provide for the City and the timeline in which they can provide the services. He also 23 asked who would do the pointing for the position and whether First Site Staffing was qualified to 24 point for public positions. 25 26 Interim City Administrator Ericson indicated First Site Staffing has had experience with 27 government hiring but said he would verify that information as well as provide the information 28 from two years ago to them. 29 30 Interim City Administrator Ericson indicated that New Brighton was not able to give a very clear 31 indication of the amount of time they could devote to the project due to the variables involved 32 such as the number of applications received and what the City wants them to do. He then said 33 that there is approximately a $5.00 difference in the hourly rate of New Brighton and First Site 34 Staffing. 35 36 Council Member Stigney indicated that outside vendors have a tendency to “stick it to cities” 37 with other costs and he would not think that New Brighton would do that. 38 39 Interim City Administrator Ericson indicated it was his understanding that First Site Staffing has 40 placed for governmental or public agencies. He then offered to obtain that information and noted 41 the representative had offered to come to a Council meeting. 42 43 Mounds View City Council February 24, 2003 Regular Meeting Page 9 Mayor Linke asked that notice be provided that Council would call to order at the next work 1 session to authorize someone to begin the hiring process and set the Council’s requirements for 2 hiring the administrator. 3 4 Council Member Stigney indicated he would like the information from New Brighton with the 5 packet. 6 7 Mayor Linke asked for information regarding the hiring of the last administrator. 8 9 Council Member Marty asked that First Site Staffing and Labor Relations be invited to the work 10 session. 11 12 C. Resolution 5927 Authorizing the Purchase of Audio Equipment for the 13 Banquet Center 14 15 Interim City Administrator Ericson reviewed the audio equipment situation with Council and 16 indicated that, even though the contract had not been approved by Council prior to the 17 installation, the equipment is installed and does work. He then recommended making payment to 18 the vendor to end the matter. 19 20 Council Member Stigney indicated he still did not have a clear picture of what was provided and 21 what the expectations for the system were. He then asked whether it is possible to operate the 22 three separate units and one single unit. 23 24 Interim City Administrator Ericson indicated that Mr. Bradley has indicated that one can be used 25 or three separate and that has been tested out. 26 27 Council Member Stigney indicated he feels that the 500 feet of coax cable was a waste of money 28 and it seems to indicate a future request for antennae. He then said that the original write up 29 from Staff is fraught with errors and, in the future, he wants factual information to be presented 30 to him. He further commented that he has an issue with the fact that Council directed others to 31 do bids knowing full well the system is already installed. 32 33 Interim City Administrator Ericson indicated that it was not know that the equipment was 34 installed at the time. He then indicated that the installation was done while Mr. Bradley was on 35 vacation and it was not realized at the time of the Council meeting. 36 37 Mayor Linke indicated he has some of the same questions but it is moot at this point because the 38 equipment is installed and needs to be paid for. He then said that Staff is aware that the bal laws 39 dropped and will work to ensure that this type of situation does not happen again. 40 41 Council Member Stigney indicated the City is paying way too much for this equipment such as 42 $350.00 over the list price for this equipment and that is ridiculous. He then said that he feels 43 that Mr. Bradley should be responsible for some of this as he is running the banquet center and 44 this was done without authorization. 45 Mounds View City Council February 24, 2003 Regular Meeting Page 10 1 Council Member Stigney commented that the City now has 500 feet of coax and predicted that 2 Staff will come to Council for a new wireless system to connect to it. 3 4 Council Member Marty said that it baffles him that the company could come and do the work 5 without a contract. He then indicated that Council had asked for schematics as to what was built 6 over there and has not received it. 7 8 Council Member Marty suggested that Staff contact the vendor and explain that this was done 9 without approval and ask for a reduction in the cost. He then said that it seems the City has no 10 choice but to pay for the equipment because it cannot be used until it is paid for and it is costing 11 the City money. 12 13 Council Member Gunn indicated she would like to add that payment be made only after the 14 acceptance of the work. 15 16 MOTION/SECOND: Linke/Gunn. To Waive the Reading and Approve Resolution 5927, a 17 Resolution Authorizing Purchase of Audio Equipment for the Community Center. 18 19 Council Member Marty indicated he would like Staff to contact the vendor and attempt to 20 negotiate a lower price. 21 22 Council Member Gunn asked if it would be possible to ask them to come to a Council meeting 23 for discussion. 24 25 Interim City Administrator Ericson indicated that Staff could ask them but he is not sure they 26 would come. He then offered to discuss the matter with them and asked that he be allowed the 27 latitude to release the check when the information has been received. 28 29 Council directed Staff to attempt to negotiate a lower price on the equipment and obtain 30 schematic drawings of the system as built prior to releasing the check. 31 32 Ayes – 3 Nays – 1(Stigney) Motion carried. 33 34 D. Resolution 5955 Authorizing Automated Pawn Systems Participation and 35 Agreement 36 37 Chief Sommer indicated the automated pawn system was developed in 1997 by the Minneapolis 38 Police Department as a data base for collecting pawnshop information to assist with locating 39 stolen goods and those pawning property. He then said the system would allow officers to check 40 for property reported as stolen and check the activities of those pawning property. 41 42 Council Member Stigney asked whether someone coming to pawn something has to provide state 43 identification. 44 45 Mounds View City Council February 24, 2003 Regular Meeting Page 11 Chief Sommer indicated that they are required to provide state identification. 1 2 Council Member Marty indicated that this system would make things much more efficient for 3 investigators and amount to a cost savings in time and man-hours. 4 5 Council Member Gunn asked if the Police Department has the equipment that residents can use 6 to engrave serial numbers. 7 8 Chief Sommer indicated he would check. 9 10 Council Member Stigney indicated the state of Florida had such a problem that they began 11 requiring thumbprints. 12 13 Chief Sommer indicated the system requires drivers license information. 14 15 Council Member Stigney asked the Chief to inquire about requiring thumbprints. 16 17 MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 5955, a 18 Resolution Authorizing Automated Pawn Systems Participation and Agreement. 19 20 Ayes – 4 Nays – 0 Motion carried. 21 22 9. REPORTS 23 24 Council Member Stigney indicated he went and looked at the Community Center and Mr. 25 Bradley showed him the system and the units behind the gymnasium were moved to the front. 26 27 Mayor Linke indicated that some of the existing equipment was used to make it work. 28 29 Council Member Gunn had no report. 30 31 Council Member Marty indicated that the City received $207,445 worth of services from 32 Northwest Youth and Family Services in return for its annual contract costs of $16,432. 33 34 Council Member Marty indicated that one person was caught for mail theft but told residents 35 mail theft is still high in Mounds View and the Police Department recommends dropping 36 outgoing mail at the post office rather than leaving it in the box. He then asked residents to be 37 diligent and report any suspicious behavior. 38 39 Council Member Marty indicated that windows of cars and homes are being shot out with BB 40 guns and asked residents to watch and report any suspicious behavior. 41 42 Council Member Marty indicated he had asked Julie Fleming Wolfe for information on the 43 Hammerschmidt and Kessel matters in January and still has not received it despite repeated 44 attempts to contact her for the information. 45 Mounds View City Council February 24, 2003 Regular Meeting Page 12 1 Mayor Linke asked Mr. Ericson to have Julie Fleming Wolfe provide the information to City 2 Hall to be picked up. 3 4 Council Member Stigney indicated he had not heard anything on his three data practices requests 5 and asked for a status update. 6 7 Interim City Administrator Ericson indicated that he had no requests for data from Council 8 Member Stigney and asked him to resubmit the requests to be processed immediately. 9 10 Mayor Linke indicated he does not approve of the policy of having Council Members submit 11 requests in writing as they are elected to run the City and should have access to all information 12 provided it is not private. 13 14 City Attorney Riggs indicated that there is no exception to the data practices requirements for 15 Council Members. 16 17 Mayor Linke said he feels it is ludicrous to have to beg for the information he needs to do his job. 18 He then asked whether the request needs to be written or could be verbal. 19 20 City Attorney Riggs indicated the City has a policy that requires the request to be in writing and 21 the statute requires that a responsible authority be designated in the City and that is the clerk 22 administrator and the clerk administrator has an obligation to follow the statute. 23 24 Interim City Administrator Ericson asked that Council provide their written requests to him and 25 he would research the requests as quickly as possible. 26 27 Mayor Linke indicated that the use of sick leave per LELS was discussed at the last meeting and 28 tabled and he would like to take it off the table for discussion. 29 30 MOTION/SECOND: Linke/Marty. To Take the Use of Sick Leave per LELS off the Table for 31 Discussion and Consideration. 32 33 Ayes – 3 Nays – 1(Stigney) Motion carried. 34 35 Council Member Marty indicated that this would be revisited again but the individual that needs 36 it needs it right now and he feels Council should discuss this but he does not have all the 37 information and wonders whether it should be referred to a work session. 38 39 Mayor Linke read Resolution 5943. 40 41 Mayor Linke indicated he had received the information he needed to determine how to vote and 42 that was how it would affect the LELS but it does not affect it as the City can do whatever it 43 wants to in the personnel policy. He then said Council was willing to do it last week and with 44 Mounds View City Council February 24, 2003 Regular Meeting Page 13 the new information that it does not violate anything in the contract and the fact that it is a benefit 1 to the employees he would like to see it approved. 2 3 Council Member Marty asked whether this states that after borrowing up to 30 hours then 4 employees can donate sick leave. 5 6 Mayor Linke indicated that as he reads it employees are allowed to borrow but it does not state 7 from where and, it is scary to borrow for the future but not if it is time banked by another 8 employee. 9 10 Council Member Marty commented that the former City Administrator used to tell Council that 11 the better employees are treated the better the labor negotiations go and he sees this as a good 12 will gesture on behalf of the City. 13 14 Council Member Stigney indicated that Council has no idea what the administration oversight 15 and costs would be and how it might be misconstrued. He then said that at the last meeting two 16 people expressed concerns one was Mr. Jahnke and the other was the Labor Relations 17 Consultant. 18 19 Council Member Stigney commented that he does not feel it is appropriate to take this off the 20 table at this point in the meeting as the proper time to do so would have been during the approval 21 of the agenda. 22 23 Council Member Marty indicated he would like to refer this to the work session to allow for 24 finance input into Staff time to administer and obtain the other view points as Council Member 25 Quick is not at the meeting. 26 27 Mayor Linke apologized for not adding it to the agenda and said he simply forgot. 28 29 MOTION/SECOND: Linke/Marty. To Table to the Next Work Session. 30 31 Council Member Stigney indicated that the tabling motion is out of order to a time certain and 32 suggested that, per Roberts Rules of Order, it requires postponement to a time certain. 33 34 City Attorney Riggs indicated that both parties were partially correct concerning tabling motions 35 and postponements. 36 37 Council Member Stigney indicated this should not be tabled anywhere and that the purpose of a 38 tabling motion is to interrupt something that is going to take place to put something more 39 important to it and table it to later in the meeting. He then said that tabling does not allow for 40 discussion and he feels that Labor Relations should be consulted. 41 42 Ayes – 4 Nays – 0 Motion carried. 43 44 Mounds View City Council February 24, 2003 Regular Meeting Page 14 Interim City Administrator Ericson informed Council that the three remaining age discrimination 1 lawsuits were dismissed by the Department of Human Rights finding that there was no evidence 2 of discrimination. 3 4 Interim City Administrator Ericson indicated he met with Mr. Chisholm and asked if Council 5 wished to discuss payment for golf lessons. 6 7 Mayor Linke asked that the information be brought to the work session for discussion. 8 9 Mayor Linke asked that Resolution 5555 be added to the work session agenda. 10 11 Council Member Stigney asked for a ruling on the proper use of tabling. 12 13 City Attorney Riggs indicated that both parties were partially right and the reality is that they are 14 one in the same. 15 16 Council Member Stigney indicated it is important because tabling does not allow for discussion. 17 18 Interim City Administrator Ericson reminded Council and residents that the North Metro Home 19 and Garden Show is scheduled for March 1, 2003 from 9:00 a.m. to 3:00 p.m. 20 21 Council Member Stigney asked if there had been any information on the Hammerschmidt appeal. 22 23 City Attorney Riggs indicated that Mr. Hammerschmidt is attempting to appeal and there was 24 contact from the Department to his office and that is something that Council will need to discuss 25 but not tonight. 26 27 Interim City Administrator Ericson indicated that the first meeting of the YMCA Advisory 28 Committee is scheduled for March 3, 2003 at 5:00 p.m. 29 30 Mayor Linke asked Staff to post that meeting as there may be a quorum of Council Members in 31 attendance. 32 33 Interim City Administrator Ericson informed Council he had posted the whole agenda packet to 34 the website as it is a good way to get the information to the public. He then said the meetings are 35 being broadcast on the Internet. 36 37 Council Member Marty indicated he had thought the City had to pay extra for that. 38 39 Interim City Administrator Ericson indicated that the City would have had to pay for book 40 marking that would have allowed residents to skip to the part of the meeting they were interested 41 in rather than watching the whole meeting. He then said that he has not yet been able to view the 42 meetings over the Internet but would work with CTV on it. 43 44 Mounds View City Council February 24, 2003 Regular Meeting Page 15 Interim City Administrator Ericson indicated the City was notified of property potentially 1 available to the City to purchase for redevelopment and the parcel is adjacent to City owned or 2 City controlled property. 3 4 Mayor Linke asked that the matter be added to the next EDA meeting for discussion. 5 6 Council Member Stigney indicated he had received two calls regarding cable and one lady told 7 him she gets a hum and no signal and he got no signal when he tried. 8 9 Council Member Gunn indicated she called the cable company to discuss issues that have been 10 occurring since the switch to Comcast. 11 12 Interim City Administrator Ericson indicated he received a call from a resident who had called 13 Comcast to get the free cable and Comcast said they did not know what he was talking about. 14 15 Mayor Linke indicated that there would be a town hall meeting on March 15, 2003 from 10:00 16 a.m. to 12:00 p.m. and asked that Staff get the notice out on cable and the website. 17 18 Interim City Administrator Ericson asked if Council wanted the town hall meeting cablecast. 19 20 Mayor Linke indicated the meeting should be cablecast. 21 22 10. APPROVAL OF MINUTES 23 24 A. Minutes for February 10, 2003 25 26 Council Member Marty requested the following changes: On Page 7, Line 7 he would like 27 clarification on Finance Director Hansen’s reference to commercial paper and federal agency. 28 On Page 9, Line 25, add a comma after to. On Page 11, add that the residents discharging sump 29 water is deteriorating some of the streets in those areas. On Page 17, Line 1, change that to “if”. 30 On Page 19, Line 11 indicate that he continued by saying that some of the golfers stayed late to 31 use the driving range which generates more revenue for the Bridges. Line 18, add but now that 32 Burg and YMCA are working on a golf program for kids it is optimistic. 33 34 MOTION/SECOND: Marty/Gunn. To Approve the City Council Minutes of February 10, 2003 35 as Amended. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 11. Next Council Work Session: Monday, March 3, 2003 40 Next Council Meeting: Monday, March 10, 2003 41 42 Mounds View City Council February 24, 2003 Regular Meeting Page 16 12. ADJOURNMENT 1 2 Mayor Linke adjourned the meeting at 9:27 p.m. 3 4 5 Transcribed and recorded by: 6 7 8 Joan Lenzmeier 9 Timesaver Off Site Secretarial, Inc. 10 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 March 24, 2003 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Linke, Quick (not present), Marty, Stigney, and Gunn 16 17 4. APPROVAL OF AGENDA 18 19 A. Monday, March 24, 2003 City Council Agenda. 20 21 MOTION/SECOND: Marty/Stigney. To Approve the Monday, March 24, 2003 Agenda as 22 Presented. 23 24 Ayes – 4 Nays – 0 Motion carried. 25 26 Mayor Linke noted that Frank Gambresch passed away and said he would be missed. 27 28 5. PUBLIC INPUT 29 30 Richard Sonterre of 5060 Red Oak Drive indicated that previous Council had taken a positive 31 step to solve the finances of the golf course by entering into an agreement to erect billboards at 32 the course. He then noted that MNDOT rejected the application for permits for those billboards 33 and chose to fight the City in Court where the City was successful in the first two phases and the 34 supreme court phase is pending. 35 36 Mr. Sonterre indicated that for the last six months or so he has been attempting to find out how 37 much taxpayer money MNDOT has spent attempting to stop the City from erecting the billboards 38 the purpose of which was to generate revenue from the golf course in an attempt to save the 39 City’s taxpayers money. He then indicated that, with the help of Representative Bernardy, he 40 was finally able to determine that MNDOT has spent 735.4 hours of staff time at a cost to the 41 taxpayers of $64,930 in its fight to prevent Mounds View from earning revenue from the 42 billboards at the golf course. 43 44 Mounds View City Council March 24, 2003 Regular Meeting Page 2 6. SPECIAL ORDER OF BUSINESS 1 2 A. Resolution 5971 Approving a Step increase for Kasey Keckeisen 3 4 Interim City Administrator Ericson read Resolution 5971. 5 6 MOTION/SECOND: Marty/Gunn. To Approve Resolution 5971, a Resolution Approving a 7 Step Increase for Kasey Keckeisen. 8 9 Ayes – 4 Nays – 0 Motion carried. 10 11 B. Resolution 5976 Approving a Step Increase for Desaree Crane 12 13 Interim City Administrator Ericson read Resolution 5976. 14 15 MOTION/SECOND: Marty/Stigney. To Approve Resolution 5976, a Resolution Approving a 16 Step Increase for Desaree Crane. 17 18 Ayes – 4 Nays – 0 Motion carried. 19 20 7. JUST AND CORRECT CLAIMS 21 22 A. Just and Correct Claims 23 24 Council Member Gunn asked for clarification on Check Number 110488. 25 26 Finance Director Hansen indicated it was for the Association of Minnesota Emergency 27 Managers. 28 29 MOTION/SECOND: Marty/Gunn. To Approve Just and Correct Claims as Presented. 30 31 Ayes – 4 Nays – 0 Motion carried. 32 33 B. Authorization for Expenditures 34 35 Finance Director Hansen explained that this item was added to the agenda to give Council the 36 responsibility of providing formal approval on expenditures that Staff is unsure as to whether 37 they are essential or not. 38 39 Finance Director Hansen indicated that the North Suburban Communications Commission 40 invoiced the City for $19,234.00 rather than the expected and budgeted contribution of $17,500, 41 an increase of 10%. He then asked whether Council wished for Staff to process the claim for 42 approval. 43 44 There was Council consensus to process the invoice for approval. 45 Mounds View City Council March 24, 2003 Regular Meeting Page 3 1 Public Works Director Lee addressed Council and explained that the boiler pump at City Hall 2 had failed and needed to be replaced. He then explained that had it happened during cold 3 weather months it may have resulted in the need to close City Hall until the repair could be made. 4 He further explained that it is his recommendation to add a second pump at a cost of $1,238.00 5 that would ensure the pump would continue to run in the event of a failure of the other pump and 6 prevent any emergencies at City Hall. 7 8 Mayor Linke asked where the funds would come from. 9 10 Public Works Director Lee indicated that the funds would come out of the building maintenance 11 fund. 12 13 Council Member Marty thanked Staff for recommending this and noted that a breakdown in 14 January would have cost the City far more than this alternate pump. 15 16 There was Council consensus to process the invoice for approval. 17 18 Interim City Administrator Ericson reminded Council that he had been asked to contact the State 19 Auditor as well as the League of Minnesota Cities concerning the appropriateness of the 20 expenditure for the Twin City North Chamber Gala event. He then explained that both sources 21 had informed him that it was an appropriate expenditure. 22 23 MOTION/SECOND: Marty/Gunn. To Release the Check to Twin City North Chamber for the 24 Gala Event. 25 26 Council Member Stigney said he questions why it was not appropriate for Brooklyn Center 27 during the audit but it is appropriate for this City. 28 29 Mayor Linke clarified that the expenditure was not part of their overall operating budget. 30 31 Council Member Stigney commented that he did not see a specific line item in the budget for 5 32 Gala tickets and then said that it may be an appropriate expenditure according to the League of 33 Minnesota Cities and the State Auditor but he does not feel it is an appropriate expenditure of 34 taxpayers funds for this City. 35 36 Ayes – 3 Nays – 1(Stigney) Motion carried. 37 38 8. CONSENT AGENDA 39 40 A. Licenses for Approval 41 B. Resolution 5973, a Resolution Authorizing the Purchase of Video Decks 42 43 Council Member Stigney requested that Item B removed for discussion. 44 45 Mounds View City Council March 24, 2003 Regular Meeting Page 4 MOTION/SECOND: Marty/Stigney. To Approve Consent Agenda Item A as Presented. 1 2 Ayes – 4 Nays – 0 Motion carried. 3 4 Council Member Stigney asked Ken Gammel why he had changed his recommendation from two 5 digital decks to one digital and one analog. 6 7 Ken Gammel explained that Council was concerned that there was $3,000 allotted for 8 replacement decks and the price for the two digital decks was $4,200 so he had compromised to 9 stay within the budgeted amount. 10 11 Mayor Linke asked whether it saves the City money in the long run to go with the cheaper analog 12 deck or if the expenditure should be made now to save money in the long run. 13 14 Ken Gammel indicated that it would be optimistic that the analog deck would last five years but 15 said that other professional decks have lasted for 10 years. 16 17 Council Member Stigney commented that the deck should last longer since it costs eight times as 18 much as the analog deck. He then commented that he is not sold that digital decks are the way to 19 go since he feels they may drop in price if the City waits as they have dropped in half in the last 20 two years and the maintenance of digital equipment is more costly. 21 22 Ken Gammel indicated the price came down around $500.00 compared to a few years ago but it 23 did not drop in half. He then said that he agreed when new technology emerges it carries a larger 24 price tag but he has never seen professional decks go below $1800 and he would not expect the 25 digital decks to go to half price in a few years. 26 27 Council Member Stigney commented that he does not think this is the smartest thing to spend the 28 money on as the City could replace a number of analog decks before exceeding the price of 29 maintenance and purchase of the digital decks. 30 31 Council Member Marty indicated he had some of the same concerns but feels the Staff 32 recommendation is the way to go at this time and wait until the City’s financial forecast is more 33 sound before discussing further digital equipment. 34 35 Mayor Linke asked if the figures included the tax. 36 37 Ken Gammel indicated that purchasing the equipment over the internet eliminates the need to 38 pay tax. 39 40 Finance Director Hansen indicated that even if the vendor does not charge the City the tax the 41 City is required to pay it to the state of Minnesota. 42 43 Interim City Administrator Ericson indicated the amount would be approximately $2,500.00 with 44 tax. 45 Mounds View City Council March 24, 2003 Regular Meeting Page 5 1 Ken Gammel indicated that he would need to purchase a remote control for the automatic 2 switcher and that should not cost more than $100.00. 3 4 Council Member Stigney asked if Staff would be using the lowest cost bidder. 5 6 Ken Gammel indicated that he would be obtaining the equipment from the lowest bidder. 7 8 MOTION/SECOND: Marty/Gunn. To Approve Resolution 5973, a Resolution Approving the 9 Purchase of Video Decks Not to Exceed $2,700.00. 10 11 Ayes – 4 Nays – 0 Motion carried. 12 13 9. COUNCIL BUSINESS 14 15 A. Public Hearing to Consider an Appeal of the Planning Commission’s Denial 16 of a Variance Request Made by the Property Owners of 2075 Hillview Road, 17 Planning Case VR03-001 18 19 Mayor Linke opened the public hearing at 7:30 p.m. 20 21 Interim City Administrator Ericson indicated this request was initiated at the Planning 22 Commission level by the property owner at 2075 Hillview Road and the request was to expand 23 the four-plex to six units. He then explained that it would be permissible by the City’s Code to 24 expand the building’s use provided that all requirements are met and they do not meet the 25 parking requirements. He then said that the Planning Commission denied the variance request as 26 the Commission felt that the property owner should be required to provide the parking as 27 required by the City’s Code. 28 29 Interim City Administrator Ericson indicated he had received a call and fax earlier in the day 30 from the property owner who has decided they are no longer interested in pursuing the variance 31 appeal. He then recommended that Council take formal action on the appeal by approving 32 Resolution 5974, a Resolution denying the variance appeal and upholding the denial of the 33 Planning Commission. 34 35 Mayor Linke Closed the public hearing at 7:32 p.m. 36 37 MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5974, a 38 Resolution Upholding the Planning Commission’s Denial of a Variance Request Made by the 39 Property Owners of 2075 Hillview Road. 40 41 Interim City Administrator Ericson indicated that the City Attorney had pointed out another 42 clause should be added indicating that the applicants had requested to have the appeal pulled 43 from consideration. 44 45 Mounds View City Council March 24, 2003 Regular Meeting Page 6 The Motioner and Seconder agreed to the friendly amendment. 1 2 Ayes – 4 Nays – 0 Motion carried. 3 4 B. Public Hearing, Introduction and First Reading of Ordinance Consideration 5 of Resolution 721-03, a Resolution Recommending Approval of a Zoning 6 Code Text Amendment to Chapter 1111 Relating to the R-O Zoning District -7 - Planning Case TX03-001 Permitted 8 9 Mayor Linke opened the public hearing at 7:35 p.m. 10 11 Interim City Administrator Ericson explained that the property owner submitted a request to 12 amend the City’s Code as the property owner runs a business and home on the property and the 13 regulations pertaining to the garage carry over from the residential zoning code back to R1 14 zoning. He then said that Mr. Johnson feels that the requirements that tie his garage use to that 15 of a residential garage are overly restrictive in the sense that the zoning district is intended for a 16 mixed use of the property. 17 18 Interim City Administrator Ericson indicated the Ordinance attached would add automotive 19 accessory installation operations as a permitted use and then any expansion would go through the 20 development review process and would be treated as a commercial business. 21 22 Council Member Marty pointed out that this is in compliance with the comprehensive plan. 23 24 MOTION/SECOND: Marty/Stigney. To Waive the Reading, Introduce the First Reading and 25 Approve Ordinance 710, an Ordinance Recommending Approval of a Zoning Code Text 26 Amendment to Chapter 1111. 27 28 Ayes – 4 Nays – 0 Motion carried. 29 30 Mayor Linke closed the public hearing at 7:38 p.m. 31 32 C. Public Hearing and Consideration of a Recommendation to Post the East 33 Side of Greenfield Avenue as “No Parking” 350 Feet from the Corner of 34 County Road I and Greenfield Avenue 35 36 Mayor Linke opened the public hearing at 7:38 p.m. 37 38 Interim City Administrator Ericson indicated that in 2000 a variance was approved to allow for 39 increased setbacks and reduced parking for the building. He then said that the Planning 40 Commission allowed less parking because it was assured by the developer that the building 41 would not require the number of spots recommended by the City’s Code but the building has 42 been sold and the new tenant regularly overflows the parking onto the City streets. 43 44 Mounds View City Council March 24, 2003 Regular Meeting Page 7 Interim City Administrator Ericson indicated that the Planning Commission discussed this matter 1 at several meetings and, based on complaints of residents, the Commission adopted a resolution 2 to recommend posting the east side of Greenfield Avenue no parking Monday through Saturday 3 8:00 a.m. to 6:00 p.m. 350 feet from the corner. 4 5 Mayor Linke asked Mr. Farrell if he was in negotiations with Mr. Mezzenga to purchase the 6 building while it was being constructed. 7 8 Mr. Farrell indicated that when he began working with Mr. Mezzenga to purchase the building 9 the building was completed with the exception of a few inside items. 10 11 Mr. Farrell commented that the police conducted a study and concluded there is no safety issue 12 caused by the parking on the street. He then explained that his employees work staggering hours 13 from 10:00 a.m. to 6:00 p.m. Monday through Friday and there are usually between 3 and 5 cars 14 on the street. He further commented that he did buy the building with the understanding that he 15 would be able to utilize the parking on the street and as a taxpayer and property owner sees no 16 issue with that. 17 18 Mr. Farrell indicated that Mr. Zwirn had some issues with the building during its construction 19 and there have been issues with the fences but the police do not think there is a safety issue with 20 having vehicles parked there during business hours and he feels it is a bit vindictive to seek a no 21 parking designation. Mr. Farrell commented that those buildings are looking at parked cars all 22 day long every day and it serves no good purpose to deny parking on that side of street other than 23 to be vindictive. 24 25 Mayor Linke indicated that when he was on the Planning Commission if asked to allow reduced 26 parking they would require proof of parking for future need. He then asked if there was anyway 27 to increase parking on the site. 28 29 Interim City Administrator Ericson indicated he looked at the site and there could be two stalls 30 added to push parking to within two or three feet of the property line or four stalls if the parking 31 was allowed to encroach into the City’s right-of-way. 32 33 Mayor Linke asked if Mr. Farrell would need a variance to add the parking. He then asked if Mr. 34 Farrell would be willing to pay to enlarge the parking. 35 36 Mr. Farrell indicated he would be willing to pay to enlarge the parking lot but said he was not 37 sure how the discussed proposal would give any additional spots if expanded toward the 38 sidewalk. 39 40 Mayor Linke indicated he would like to see whatever could be done to expand the parking on the 41 site as the parking for the business should be contained on the property. 42 43 Ted Rose, State Farm Agent and tenant of the building, addressed the Commission and said that 44 this is a very nice office building and nice, small office space is hard to come by in Mounds 45 Mounds View City Council March 24, 2003 Regular Meeting Page 8 View. He then said that this building has a few spots for client parking and a handicapped stall 1 that his other location did not have. He further commented that he is concerned about having 2 women walking to their cars a long distance should the street be posted no parking. 3 4 Mayor Linke indicated that was one reason why he would like to provide more parking on the 5 property to eliminate the need for employees walking such a distance. 6 7 Mr. Farrell indicated he was willing to look into ways to expand the parking lot. 8 9 Mr. Farrell indicated that he is willing to work with the City on expanding the parking lot and 10 asked Council not to post the street no parking to allow for infrequent use of on street parking 11 should it be necessary. 12 13 Council Member Gunn asked why the Planning Commission had recommended 350 feet. 14 15 Planning Commissioner Johnson indicated the distance was in an attempt to make it far enough 16 from the business to be an issue and force the property owner to seek alternative parking. He 17 then said that he had two calls from the apartment building and was told that the property owner 18 requires the apartment residents to empty the parking lot when it snows and those cars flow out 19 onto the residential streets until the lot is plowed. He also explained that there was concern with 20 where to allow the on street parking so that it did not line up with driveways. 21 22 Planning Commissioner Johnson indicated that some of the parking issues are not created by Mr. 23 Farrell but at certain times of the day they are. He then commented that one of the apartment 24 residents had told him that there are apartment dwellers that have four or five residents in one 25 apartment and way too many cars and those flow out onto the residential street. 26 27 Council Member Gunn asked if anyone looked at how many cars are parked and at what time of 28 day. 29 30 Mr. Rose indicated that two weeks ago the apartment residents had to clear the parking lot for 31 plowing and he caught them attempting to park in the parking lot for his business and then under 32 the stop sign and had to ask them to move. He then indicated the police report would provide the 33 information on the number of vehicles parked on the street during the study and at what times. 34 35 Interim City Administrator Ericson said while he feels it is appropriate to ask Staff to work with 36 the property owner he would like Council to know that Staff and the Planning Commission have 37 tried to do so but there is no other way to configure the parking lot to eliminate the parking 38 shortage. He then said that this goes all the way back to the original developer trying to 39 configure the building on the site as it is a small site and the only way to develop it was to give a 40 variance. 41 42 Interim City Administrator Ericson indicated he was not sure increasing the parking would be the 43 best thing aesthetically and that is not what the neighbors or the Planning Commission intended. 44 45 Mounds View City Council March 24, 2003 Regular Meeting Page 9 Mayor Linke said he understood the issue of wanting green space but rather than decreasing the 1 building the Planning Commission saw fit to allow reduced parking and there is an issue that has 2 to be dealt with. He then suggested that the parking lot be reconfigured and the no parking be 3 posted from A to C to allow two or three stalls but no more. 4 5 Economic Development Coordinator Backman asked if the width of the parking stalls had been 6 discussed as to could they be slightly narrower. 7 8 Interim City Administrator Ericson indicated the width is 9 feet. 9 10 Mayor Linke indicated the commercial standard is 8.5 feet in most commercial developments and 11 narrowing the parking stalls may provide more stalls. 12 13 Council Member Stigney asked whether Mr. Farrell had discussed renting parking from Sam’s. 14 15 Mr. Farrell indicated that he had asked but Sam’s has only the required parking for its business 16 and does not have any available for lease. 17 18 Council Member Stigney suggested checking with the apartment building to see if parking could 19 be leased during the day when most residents should be at work. 20 21 Mr. Farrell indicated he had not checked with the apartment building but said that he would do 22 so. 23 24 Mayor Linke closed the public hearing at 8:08 p.m. 25 26 MOTION/SECOND: Marty/Stigney. To Postpone to the Council Meeting on April 14, 2003 27 with Direction to Staff to Work with the Planning Commission and Mr. Farrell to Reconfigure 28 the Parking Lot to Provide More On Site Parking. 29 30 Ayes – 4 Nays – 0 Motion carried. 31 32 Council Member Stigney asked if Mr. Zwirn had anything to say during the public hearing. 33 34 Mr. Zwirn said he is really shocked at how things transpired tonight because he thought Council 35 was more informed of the issues. He then said that even before he became a Planning 36 Commissioner he met with the Commission and Council to discuss the parking issues. He 37 further commented that the business owner has more employees than parking stalls not to 38 mention the other tenants and their clients. 39 40 Mr. Zwirn indicated that the property owner bought the building knowing he did not have enough 41 parking and is renting to other businesses with customers. He then commented that there are 42 other issues with the property owner that have not been resolved. 43 44 Mounds View City Council March 24, 2003 Regular Meeting Page 10 Mayor Linke indicated that Staff is working on the dumpster issue and the property owner has 1 been notified of the fact that if the issues are not resolved an administrative offense would be 2 issued. He then said that the property owner parking on the street is not illegal and the City 3 would like to solve the problem to the benefit of both sides. 4 5 Council Member Marty indicated that he had not heard that there were more employees than 6 parking spaces. 7 8 Mr. Johnson indicated that the mortgage company alone has 16 employees and the tenants 9 generate vehicles as well. 10 11 Mayor Linke commented that the previous Planning Commission and Council were shortsighted 12 and did not require enough parking. 13 14 Council Member Marty indicated the way it was marketed was for low density businesses that 15 would not have high volumes of people butt the use has changed causing this parking issue. 16 17 Mr. Rose addressed Council and asked why discussion was continuing when the gavel was hit to 18 end this discussion. 19 20 Mayor Linke indicated the public hearing was closed but discussion is allowed to continue. 21 22 Mr. Rose indicated that between 4:00 p.m. and 7:00 p.m. there are usually spaces available in the 23 parking lot. He then reiterated that this is a very nice office building and nice office space is hard 24 to come by in Mounds View. 25 26 10. REPORTS 27 28 Council Member Marty had no report but said he would provide information on Northwest 29 Youth and Family Services at the next meeting. 30 31 Council Member Stigney had no report. 32 33 Council Member Gunn had no report. 34 35 Mayor Linke noted the golf course is open and had approximately $1,900 worth of business from 36 the golf range and rounds over the last weekend. 37 38 Interim City Administrator Ericson brought to Council’s attention that Council had adopted 39 Resolution 5617 in 2001 which is a Resolution establishing employee banquet, board of 40 appreciation and authorizing gift certificates at five year service increments but that Resolution 41 has never been followed. He then asked for authorization for the plaques when employees retire 42 and the gift certificates for service awards at five-year intervals. 43 44 Mayor Linke indicated he felt it was a good policy. 45 Mounds View City Council March 24, 2003 Regular Meeting Page 11 1 Council Member Marty said he felt it should be implemented. 2 3 Council Member Stigney suggested partnering with some of the local restaurants in town as they 4 may give a discount for purchasing gift certificates that may allow the employees to get more for 5 their certificate. He then said he would be interested in what other cities are doing for employee 6 service awards. 7 8 Council Member Gunn indicated she liked Council Member Stigney’s suggestion of giving 9 certificates to restaurants in town. 10 11 Mayor Linke asked Staff to look into the questions and provide information to Council on 12 implementation. 13 14 Interim City Administrator Ericson explained that the busy season for Community Development 15 is approaching and he is very busy. He then asked for authorization to have the Administration 16 Administrative Assistant do work outside of her classification to assist him with some of the 17 tasks previously assigned to the Assistant City Administrator that he does not have the time to 18 do. 19 20 Mayor Linke asked that a Resolution authorizing the request be provided to Council for 21 consideration. 22 23 Interim City Administrator Ericson indicated he had been directed to explore Mr. Chisholm’s 24 claim that he was not compensated for golf lessons in 2001. He then explained that he had 25 looked at all the timesheets to verify that all the lessons were off the clock and found five 26 instances where the timesheet overlapped for a total of 13.5 hours or $174.00. 27 28 Interim City Administrator Ericson indicated he had spoken to Mr. Chisholm and explained that 29 by his calculations he feels Mr. Chisholm is not eligible for any more than $876.00. He then 30 explained that Mr. Chisholm did not necessarily agree with the calculation but was happy the 31 City was looking at the matter and suggested a willingness to accept the $876.00 as a settlement. 32 33 MOTION/SECOND: Stigney/Marty. To Authorize Staff to Prepare a Settlement Agreement 34 with Mr. Chisholm for Golf Lessons in the Amount of $876.92. 35 36 Council Member Marty restated the numbers used to arrive at the settlement amount and asked 37 for clarification. 38 39 Mayor Linke indicated that Mr. Chisholm had been given a check for $118.00 but had not cashed 40 it and asked whether that was considered in the formula. 41 42 Interim City Administrator Ericson explained that the $876.92 represents the fact that he has 43 already been paid the $118.00. 44 45 Mounds View City Council March 24, 2003 Regular Meeting Page 12 Council Member Stigney asked if the City Attorney had any issues with the proposed settlement 1 offer. City Attorney Riggs indicated he had no issues with the proposal. 2 3 Ayes – 4 Nays – 0 Motion carried. 4 5 Interim City Administrator Ericson indicated he had placed a resolution from the City of 6 Andover on the dais for consideration and it is a resolution in response to the activity of the 7 legislature to show that cities want to preserve local government control. 8 9 Mayor Linke asked that the resolution be placed on the work session agenda for discussion. 10 11 City Attorney Riggs indicated that very few employees are covered by the handbook because they 12 are covered by union contracts. He then said the general contents are not effective as to 13 discipline. He further commented that the City can go back to an at will employment situation 14 but that will not affect 90% of the employees. He also commented that the handbook is used to 15 fall back on when items are not specified in the union contract. 16 17 Council Member Stigney said he thought the City could not have at will employees that they 18 must be just cause. 19 20 City Attorney Riggs indicated the City created a just cause situation when it adopted the policy 21 and the recommendation was to leave it as an at will situation. He then said that there is now a 22 standard of how to treat employees and his recommendation based on what the administration 23 told him was to have it be consistent that employees are all covered by the same standard. 24 25 Mayor Linke asked that the matter be placed on the work session agenda for discussion. 26 27 Interim City Administrator Ericson indicated there were some issues with the broadcast quality 28 of the cable channel and explained that after an investigation it was determined there was a bad 29 hub in Shoreview causing the problem and that has been corrected. 30 31 Council Member Stigney indicated that the replay of the Council meetings is being cut off prior 32 to completion and said he had mentioned that to Mr. Gammel. 33 34 Council Member Stigney asked if there was anything in the cable contract to prevent large 35 increases in the fee. 36 37 Mayor Linke indicated that matter was discussed at the cable commission meeting but the City of 38 Mounds View had no representative there and gave up its voting rights. 39 40 Council Member Stigney asked Staff to review the cable contract to determine whether a simple 41 majority rules at the cable commission meeting. 42 43 Mounds View City Council March 24, 2003 Regular Meeting Page 13 Interim City Administrator Ericson noted that the North Suburban Communications Commission 1 representative had asked Council to formally adopt an alternative representative to the 2 commission and that has not been done. 3 4 Mayor Linke asked Staff to look into the matter. 5 6 Council Member Marty asked whether the labor negotiations had begun for public works and 7 patrol officers. 8 9 Interim City Administrator Ericson indicated he had sent a letter to LELS asking to negotiate and 10 it has been their choice not to move forward. He then indicated that public works has waited for 11 the police to settle but they may not wait this time and he is not sure why there is a delay. He 12 also commented that the AFSCME contract expires at the end of this year. 13 14 Council Member Marty said he would like the City to do its own negotiations as was done in the 15 past. 16 17 11. APPROVAL OF MINUTES 18 19 A. City Council Minutes March 10, 2003 20 21 Council Member Marty asked that the spelling of “Haames” be corrected to “Hammes”. 22 23 Council Member Stigney requested the following changes: Correct the spelling of Sandback. 24 On Page 5, Line 34 and 35 that motion was to waive the reading and approve appointing Sharon 25 Linke to Park and Recreation and Line 40 was Linke voted in the affirmative and Line 43 would 26 be Resolution 5960B appointing Dana Mendoza to Park and Recreation. 27 28 Interim City Administrator Ericson indicated there was no Resolution 5960C and that reference 29 should be removed. 30 31 MOTION/SECOND: Marty/Gunn. To Approve the City Council Minutes of March 10, 2003 as 32 Amended. 33 34 Ayes – 4 Nays – 0 Motion carried. 35 36 12. Next Council Work Session: Monday, April 7, 2003 37 Next Council Meeting: Monday, April 14, 2003 38 39 13. ADJOURNMENT 40 41 Mayor Linke adjourned the meeting at 8:50 p.m. 42 43 Transcribed and recorded by: 44 Joan Lenzmeier, Timesaver Off Site Secretarial, Inc. 45