HomeMy WebLinkAboutAgenda Packets - 2003/09/08CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, September 8, 2003
7:00 p.m.
(AMENDED as of 5pm on 9/8/03)
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. SPECIAL ORDER OF BUSINESS
7. JUST AND CORRECT CLAIMS
8. CONSENT AGENDA
A. Licenses for Approval
B. Resolution No. 6084 Approving the Contract Award for corrective work on the HVAC
System at the Community Center
C. Resolution No. 6085 Approving the Purchase of a Replacement Asphalt Roller
D. Resolution No. 6086 Authorization to install Stop Signs at the intersection of Quincy
Street and Woodale Drive
E. Resolution No. 6089 Approving the Contract for Golf Course Security System
F. Resolution No. 6093 Appointing Bruce Meehan to a vacant position in the Streets
Division of Public Works
G. Set a Public Hearing for Monday, September 22, 2003 at 7:05 PM to Consider the
Introduction and First Reading of Ordinance 720, an Ordinance to Comprehensively
Rezone Parcels Zoned PF
H. Set a Public Hearing for Monday, September 22, 2003 at 7:10 PM to Consider the
Introduction and First Reading of Ordinance 721, an Ordinance Amending Chapter
1116 Regarding Permitted Uses Within the I-1, Industrial Zoning District.
I. Postpone a Public Hearing to receive public input and pass upon a Special
Assessment Levy for Delinquent Public Utility Accounts from 7:05 PM on Monday,
September 22 to 7:05 PM on Monday, October 13, 2003.
J. Postpone a Public Hearing to receive public input and pass upon a Special
Assessment Levy for County Road H2 Street Improvement Project from 7:10 PM on
Monday, September 22 to 7:10 PM on Monday, October 13, 2003.
K. Postpone a Public Hearing to receive public input and pass upon a Special
Assessment Levy for Diseased Tree Removals from 7:10 PM on Monday,
September 22 to 7:15 PM on Monday, October 13, 2003.
L. Resolution Number 6099, Purchase of a Power Point Projector for the Police
Department
M. Establish Executive Session Immediately after City Council Meeting to discuss Union
Negotiations.
City Council Meeting
September 8, 2003
Page 2
(AMENDED)
9. COUNCIL BUSINESS
A. Resolution No. 6088 Approving the Contract Award for the County Road H Sidewalk
Project
B. Resolution No. 6087 Approving a Seasonal Public Works Position in the Sewer
Division
C. 7:20 P.M. Public Hearing, First Reading and Consideration of Ordinance 718,
Implementing a Franchise Tax on Xcel Energy Electric and Natural Gas Operations
within the City of Mounds View for the Year 2004.
D. 7:25 P.M. Public Hearing, First Reading and Consideration of Ordinance 719,
Implementing a Franchise Tax on Reliant Energy Natural Gas Operations within the
City of Mounds View for the Year 2004.
E. Resolution No. 6091 Authorizing Certification of a Proposed General Fund Budget
and Property Tax Levy for Fiscal Year 2004.
F. Resolution No. 6092 Establishing Public Hearing Dates for the Proposed General
Fund Budget and Property Tax Levy for Fiscal Year 2004.
G. Resolution No. 6072 Authorizing the Purchase of a Sprinkler Monitor for Mounds
View City Hall.
H. Resolution No. 6095 Authorizing the Hire of a Planning Associate within the
Community Development Department
I. Resolution No. 6096 Authorizing a Special Election to Consider an Additional
Property Tax Levy
J. Resolution 6098 Requiring a Performance Bond and other Compliance Submittals
for the Elegant Thymes Catering Contract.
10. APPROVAL OF MINUTES
A. August 25, 2003 City Council Minutes
11 REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, October 6, 2003
Next Council Meeting: Monday, September 22, 2003
Item No: 08A
Meeting Date: September 8, 2003
Type of Business: Consent Agenda
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2003. All applicants have submitted appropriate fees and proof
of insurance. Those companies that are “new” include applicants that have never been
licensed with the City or they may have been licensed with the City in the past, but were
not licensed in 2002. Those companies renewing their license were licensed, at a
minimum, in the year 2002. The type of license they are applying for follows the
company name.
All-American Heating & Air Conditioning, Inc. – HVAC – New
Otsego Heating & Air Conditioning – HVAC - New
Staff Recommendation: Approve license applications as requested.
Reviewed by City Administrator: ________
Item No. 8B
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 6084 Approving the Contract Award for
corrective work on the HVAC System at the Community
Center
Meeting Date: September 8, 2003
Background:
There is a portion of the Community Center that the heating, ventilation, air-conditioning (HVAC)
system is not functioning as desired. There are several rooms in the current daycare portion of
the building that are affected: infant room, two toddler rooms, and a room for older children.
Discussion:
The design of the HVAC system is such that these former rooms were all at the end of an air
duct run. Thermostats ahead of these rooms are regulating the system. Moving the thermostats
to the end of the air duct run is not a viable option. This would then impact the rooms at the start
of the run, i.e. the first rooms would be too frigid.
To address the problem a quote was obtained from UHL Company. UHL has extensive
knowledge of the HVAC system at the Community Center. This is the company that has always
been called in to address any and all HVAC issues at the Community Center. The City is using
their computer controls, software, etc.
To address the problem, UHL Company recommends that three difussers be added to the
system. They also recommend that a VAV ((variable damper box)
Controlled by the computer system be added. Finally, they recommend adding one space
temperature sensor in the infant area to control the heating.
As stated, UHL Company has done all the service on this system. UHL also is the supplier for
the computer controls, operating software, etc. Staff estimates that the City would spend in
excess of the quoted repair cost of $4200 just to get another company up to speed on our
system.
The $4,200 would be derived from the Community Center’s budget.
Recommendation:
Staff recommends that the City Council approve a contract with the UHL Company in the
estimated amount of $4,200 for corrective work on the HVAC System at the Community Center.
Respectfully Submitted,
Greg Lee, Director of Public Works
Reviewed by City Administrator:___
RESOLUTION NO. 6084
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE CONTRACT AWARD FOR CORRECTIVE WORK ON THE HVAC SYSTEM
AT THE COMMUNITY CENTER
WHEREAS, there is a portion of the Community Center that the heating, ventilation, air-
conditioning (HVAC) system is not functioning as desired; and
WHEREAS, there are several rooms in the current daycare portion of the building that
are affected: infant room, two toddler rooms, and a room for older children; and
WHEREAS, UHL Company has done all the service on this system and is the supplier
for the computer controls, operating software, etc; and
WHEREAS, the estimated cost to perform the corrective work based on a quote from
UHL Company is $4,200; and
WHEREAS, the Community Center Fund will be utilized to finance this project; and
WHEREAS, the City Charter, Section 7.08 gives the City Council authority to amend the
budget by resolution.
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does
hereby approve a contract with the UHL Company in the estimated amount of $4,200 for
corrective work on the HVAC System at the Community Center.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the 2003 Budget of the
Community Center Fund be amended to increase appropriations by $4,200.00 for the corrective
work on the HVAC System at the Community Center.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
______________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No. 8C
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 6085 Approving the Purchase of a
Replacement Asphalt Roller
Meeting Date: September 8, 2003
Background:
The City currently owns one asphalt roller. This piece of equipment is used for a
number of different jobs including street repairs, pathway construction and repair,
subgrade compaction of larger areas before concrete or asphalt is applied, rolling
of sod after it is applied (to assure a flat surface and root penetration). It is also
used for compacting ballfields after they have been regraded.
This roller has had a very poor maintenance history. It has been plagued with
break downs and is not reliable. On several occasions the roller has failed at
critical times.
This piece of equipment has cost the City $6620.32 in repairs just in the last four
years.
During the first year of operation, the City relied on the one-year warranty to
cover several major repairs. With the warranty expired, the city has spent a
substantial amounts on repairs. After reviewing the problems and the costs of
repairs that the city has had with this machine, Staff recommended replacement
of this piece of equipment and included it in the adopted 2003 Budget.
The amount of $20,000.00 for the purchase of a replacement asphalt roller was
included in the 2003 budget under pavement management, (account 100-4470-
7030).
The Public Works Department solicited quotes from three companies.
A summary of the bids / quotes are as follows:
Company Total Bid Trade–In Total Cost
Aspen Equipment $14,677.83 $500 $14,177.83
United Rentals $12,649.53 $2500 $10,149.53
Tri-State Incorporated $14,052.50 $5000 $ 9,052.50
Reviewed by City Administrator:___
The low bidder was Tri-State Incorporated with a quote of $13,500 with a trade in
value of $5000 and tax of $552.50 – resulting in a total net cost of $9,052,50
As previously stated, the 2003 adopted budget has $20,000.00 allocated for the
replacement purchase of the City’s asphalt roller. This is in the Pavement
Management Fund (account 100-4470-7030).
Recommendation:
Staff recommends that the City Council approve a contract award with Tri-State
Incorporated in the estimated amount of $14,052.50 with a trade in credit of
$5000 for the replacement purchase of an asphalt roller.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 6085
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A REPLACEMENT ASPHALT ROLLER
WHEREAS, the City currently owns one asphalt roller; and
WHEREAS, said roller has had a very poor maintenance history and has
been plagued with break downs and major repairs; and
WHEREAS, the low quote was Tri-State Incorporated in the estimated
amount of $14,052.50 with a trade in credit of $5000 for the replacement
purchase of an asphalt roller; and
WHEREAS, the 2003 adopted budget has $20,000.00 allocated for the
replacement purchase of the City’s asphalt roller (account 100-4470-7030).
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City
Council does hereby approve a contract award with Tri-State Incorporated in the
estimated amount of $14,052.50 with a trade in credit of $5000 for the
replacement purchase of an asphalt roller.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No. 8D
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 6086 Authorization to install stop
signs at the Intersection of Woodale Drive and
Quincy Street
Meeting Date: September 8, 2003
Background:
The City has received a request from the Safety Committee of Multi Tech
Systems Incorporated to convert the intersection of Woodale Drive and Quincy
Street into a four way stopped intersection. This intersection is currently a 2-way
stop, with stop signs on Quincy Street.
Discussion
Staff has reviewed the traffic operations and identified the intersection of
Woodale Drive and Quincy Street as an intersection at which additional traffic
control is desirable. Staff has reviewed the warrants for a four-way stop
intersection. The traffic volumes for a forth eight hour count are as follows:
Quincy Street south of Woodale Drive – 1951 vehicles
Quincy Street north of Woodale Drive – 1966 vehicles
Woodale Drive east of Quincy Street– 2137 vehicles
Woodale Drive west of Quincy Street– 3858 vehicles
Four-way stop intersections work best when there are two intersecting roadways
with nearly equally large volumes of traffic. Such is the case with Woodale Drive
and Quincy Street. There were numerous amounts of pedestrians observed;
however, no exact counts were taken.
Both Woodale Drive and Quincy Street are wide streets. A four-way stop
intersection will help avoid confusion and assign right-of-way. The sight distances
are limited. There have also been six (6) accidents in the past five years.
Reviewed by City Administrator:___
Recommendation:
It is recommended that the City Council adopt the attached resolution authorizing
the installation of stop signs on Woodale Drive at Quincy Street.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 6086
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZATION TO INSTALL STOP SIGNS AT THE INTERSECTION OF
WOODALE DRIVE AND QUINCY STREET
WHEREAS, the City has received a request from the Safety
Committee of Multi Tech Systems Incorporated to convert the intersection of
Woodale Drive and Quincy Street into a four way stopped intersection; and
WHEREAS, Staff has reviewed the traffic operations and identified
the intersection of Woodale Drive and Quincy Street as an intersection at which
additional traffic control is desirable.
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City
Council, pursuant to the provisions of Minnesota Statute 169.06, Subdivision 3,
does hereby authorize the installation of stop signs on Woodale Drive at Quincy
Street.
NOW, BE IT FURTHER RESOLVED that the Public Works Department is
hereby authorized to install a stop signs on said street at said intersection.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No: 08E
Meeting Date: September 8, 2003
Type of Business: Consent Agenda
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mary Burg
Item Title/Subject: Resolution 6089 Approving a Contract for Security
Monitoring Services with Electro Watchman, Inc.
Background
The City of Mounds View has contracted for security monitoring services with ADT
Security Services, Inc., for The Bridges Golf Course. The three-year contract expires on
September 21, 2003. The contract is a self-renewing annual agreement should no action
be taken. Thirty-day notice of termination of service was submitted on August 21, 2003;
as required according to the ADT service contract agreement.
Discussion
The equipment located in the clubhouse and maintenance facility is under a lease from
ADT Security Services. A change from ADT requires the installation of different
equipment. Proposals from ADT, Electro Watchman, Inc., and Minnesota Alarm
Systems, LLC, are attached.
The estimated replacement cost of the equipment is approximately $1400. ATD includes
leased equipment in their proposal as part of the monitoring fee. Electro Watchman
included equipment into the estimate. This equipment would become property of The
Bridges after the five-year contract. Minnesota Alarm Systems, Inc., requires the
purchase of the equipment and a three-year contract for service.
Proposals from ADT Security Services, Inc., Minnesota Alarm Systems, LLC, and Electro
Watchman, Inc. are attached.
The ADT monitoring fee for the facility is $1471 annually. The consideration of ADT has
been eliminated as an option as the equipment did not serve The Bridges when it failed
on August 23, 2003 when needed.
Minnesota Alarm Systems requires an upfront cost of $1444.05 for the purchase of the
equipment. A three-year agreement is require. The monthly fee will be $92 per month or
$1104 Annually. The cost for the contract for the period of five years will be $6964 given
the unlikelihood that no increase occurs at the end of the three-year contract.
Electro Watchman, Inc. includes the purchase of the equipment over the five-year
agreement. All needed equipment will be installed at the Electro Watchman’s expense.
The fee will be $109 per month or $1308 annually for the golf facility. The five-year total
will be $6540. The five-year agreement in the security monitoring will guarantee no
increase in the rate for a period of five years.
Recommendation
The recommendation is to procure security services from Electro Watchman, Inc. for the
period of a five year contract at the cost of $1308 per year.
Respectfully submitted,
________________________
Reviewed by City Administrator: ________
RESOLUTION NO. 6089
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Approving a Contract for Security Monitoring Services
with Electro Watchman, Inc.
WHEREAS, There is a need to renew security monitoring services for The
Bridges Golf Course; and,
WHEREAS, the three-year contract with ADT Security Services expires on
September 21,2003; and,
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby authorize The Bridges to contract with Electro Watchman,
Inc. for the installation of all needed equipment at the Electro Watchman’s
expense. The monitoring fee will be $109 per month or $1308 annually for the
golf facility. The five-year total will be $6540.
NOW, THEREFORE, BE IT FINALLY RESOLVED that City Council
authorizes the Bridges Golf Course to contract with Electro Watchman, Inc. for
the period of a five-year contract at the cost of $1308 per year.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich
City Clerk/Administrator
(SEAL)
Item No. 8F
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 6093 Appointing Bruce Meehan to a
vacant position in the Streets Division of the Public
Works Department
Meeting Date: September 8, 2003
Background:
On August 13, 2003 Gary Kardell, in the Streets Division of the Public Works
Department, submitted a letter of resignation. Mr. Kardell will be resigning as of
October 31, 2003. Mr. Kardell has been employed by the City for over 27 years
and states in his letter that he is retiring.
On August 25, 2003 the City Council approved Resolution No. 6079 granting
authorization to advertise for the Public Works Maintenance Worker Position in
the Streets Division.
Discussion
The Labor Agreement between the City of Mounds View and the Public Works
Collective Bargaining Unit requires that job vacancies shall be filled based on the
concept of promotion from within. It also requires that job vacancies be posted for
five (5) working days so that members of the bargaining unit can be considered
for such vacancies.
The following is Article 16 of the Labor Agreement:
ARTICLE 16. JOB POSTING.
16.1 The CITY agrees that permanent job vacancies within the department
shall be filled based on the concept of promotion from within provided that
applicants:
16.1.1 have the necessary qualifications to meet the standards of the job
vacancy; and
16.1.2 have the ability to perform the duties and responsibilities of the job
vacancy.
Reviewed by City Administrator:___
16.2 Employees filling a higher job level based on the provisions of this
ARTICLE shall be subject to the conditions of ARTICLE 14
(PROBATIONARY PERIOD).
16.3 The EMPLOYER has the right of final decision in the selection of
employees to fill posted jobs based on qualifications, abilities and
experience.
16.4 Job vacancies within the designated bargaining unit will be posted for five
(5) working days so that members of the bargaining unit can be
considered for such vacancies.
Given the pending vacant position in the Streets Division, the authorization to
advertise for this position (as per Resolution No. 6079) and the requirements of
Article 16 of the Labor Agreement, a job position was posted internally on August
26, 2003.
The City has received an application for the Streets position from Bruce Meehan.
The City has employed Mr. Meehan as the Public Works Mechanic since March
3, 1997. Prior to working with the City, Mr. Meehan was employed by Midway
Chevrolet for a period of fifteen (15) years. Mr. Meehan holds both a Class D
water license and a Class D-S wastewater license as required by the Street
Division position. Mr. Meehan is also a primary snow plow truck driver for the
City.
The Public Works Foreman has interviewed Mr. Meehan for Street Division
position. Both the Public Works Director and Foreman have review Mr. Meehan’s
qualifications and recommend appointing him to the Streets Division position that
will be vacant on November 1, 2003. Mr. Meehan is currently at the top of the
pay scale for this position; therefore, no compensation adjustments are
necessary.
Furthermore it is recommended that the City advertise for the Mechanic Position
that would be vacant with the appointment of Mr. Meehan to the Streets Division.
Recommendation:
It is recommended that the City Council adopt the attached resolution appointing
Bruce Meehan to a vacant position in the Streets Division of the Public Works
Department and grant authorization to advertise for the Public Works Mechanic
Position.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 6093
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPOINTING BRUCE MEEHAN TO A VACANT POSITION IN THE STREETS
DIVISION OF PUBLIC WORKS AND AUTHORIZATION TO ADVERTISE FOR
THE PUBLIC WORKS MECHANIC POSITION
WHEREAS, on August 13, 2003 Gary Kardell, in the Streets
Division of the Public Works Department, submitted a letter of resignation
effective as of October 31, 2003; and
WHEREAS, On August 25, 2003 the City Council approved
Resolution No. 6079 granting authorization to advertise for the Public Works
Maintenance Worker Position in the Streets Division; and
WHEREAS, the Labor Agreement between the City of Mounds
View and the Public Works Collective Bargaining Unit requires that job vacancies
shall be filled based on the concept of promotion from within provided that
applicants have the necessary qualifications to meet the standards of the job
vacancy and the ability to perform the duties and responsibilities of the job
vacancy; and
WHEREAS, said vacancy was published internally and an
application was submitted for the position by Bruce Meehan, who currently works
as the Public Works Mechanic; and
WHEREAS, both the Public Works Director and Foreman have
reviewed Mr. Meehan’s qualifications and recommend appointing him to the
Streets Division position that will be vacant on November 1, 2003.
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View
City Council does appoint Bruce Meehan to the vacant position in the Streets
Division of Public Works effective as of November 1, 2003; and
NOW, THEREFORE BE IT FURTHER RESOLVED, THAT there
will be no compensation adjustments as Mr. Meehan is currently at the top pay
scale for a Public Works Maintenance Worker as per the Labor Agreement with
the Pubic Works Collective Bargaining Unit; and
NOW, THEREFORE BE IT FINALLY RESOLVED, THAT the
Mounds View City Council does hereby grant authorization to advertise for the
Public Works Mechanic Position left vacant by Mr. Meehan’s appointment to the
Streets Division.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No:08L
Meeting Date: September 8, 2003
Type of Business: CA
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Chief Mike Sommer
Item Title/Subject: Resolution Number 6099, Purchase of a Power Point
Projector for the Police Department
Background: in July 2003 the Mounds View Police Department disclosed the need for
a PowerPoint projector to the Mounds View Lions Club. After product research was
conducted, specs for a Dell 2100MP projector, with recommended replacement bulb,
was submitted to the Lions Club for consideration. The total cost of the package with
accessories, including shipping, is estimated at about $1800.
In August 2003 a representative from the Mounds View Lions Club notified the Police
Department that their organization had voted in favor of funding the specified projector
and accessories as presented.
A portable PowerPoint projector would be of great benefit to the Police Department in a
variety of applications. Such a projector could be used on a regular basis to present
daily training curriculum to officers, and could also be used in making presentations to
the public and or community groups.
Recommendation: staff recommends City Council approval to move forward with the
purchase of the Dell 2100 MP PowerPoint projector at an approximate cost of $1800,
that cost which is to be reimbursed in full by the Mounds View Lions Club upon
submission of a paid invoice.
Respectfully submitted,
________________________
Mike Sommer, Police Chief
Reviewed by City Administrator: ________
RESOLUTION 6099
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE PURCHASE OF A DELL 2100MP POWERPOINT
PROJECTOR BY THE POLICE DEPARTMENT
WHEREAS, the Mounds View Police Department conducts daily training of
police officers, and frequent presentations to the public and or community groups; and,
WHEREAS, training and presentations can often be better presented through the
use of electronic media; and,
WHEREAS, the benefit of having a portable PowerPoint projector was made
known to the Mounds View Lions Club; and,
WHEREAS, the Dell 2100MP PowerPoint projector was found to be very highly
rated by consumer and electronic magazines; and,
WHEREAS, the total cost for the Dell 2100MP PowerPoint projector with
recommended replacement bulb and shipping is approximately $1800; and,
WHEREAS, the Mounds View Lions Club has voted to approve funding the
purchase of a Dell 2100MP PowerPoint projector for the Mounds View Police
Department.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby authorize the Mounds View Police Department to purchase a Dell PowerPoint
projector at an approximate cost of $1800, that of which will be reimbursed by the Mounds
View Lions Club upon submission of an invoice.
Adopted this 8th day of September, 2003.
_______________________________
Jerry Linke, Mayor
ATTEST
_______________________________
Kurt Ulrich, City Clerk / Administrator
(SEAL)
Item No. 9A
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: County Road H Sidewalk Project
Resolution No. 6088 Awarding the Construction
Contract Award
Meeting Date: September 8, 2003
Background:
On July 28, 2003, the City Council adopted Resolution No. 6054 approving the
plans and specifications and establishing an August 21, 2003 bid date for the
County Road H Sidewalk Project.
Staff was informed by the City’s engineering consultant, Short, Elliott,
Hendrickson Inc., that additional time was needed to revise the plans and
specifications to address issues and concerns raised by the Rice Creek
Watershed District pertaining to the impacts the sidewalk may have on spring
creek. Additional data was collected in the form of soil borings and the plans
were revised to address the concerns raised by the Rice Creek W atershed
District. This additional work and plan revisions required that the bid date be
postponed.
On August 25, 2003, the City Council adopted Resolution No. 6078 canceling the
August 21, 2003 bid date and re-establishing a September 4, 2003 bid date for
the County Road H Sidewalk Project.
Bids for the County Road H Sidewalk Project were received at 10:00 a.m. on
Thursday, September 4, 2003 at City Hall. Copies of the bid tabulation for the
received bids are available upon request.
Discussion:
The engineer’s estimate for this project, based on the preliminary feasibility
report, was $363,075.00. This was comprised of a construction cost estimate of
$290,460 plus 25% for engineering and administrative fees.
The engineer’s estimate for this project, based on the final plan and
specifications, is $596,900.00, he construction portion representing $477,523.00.
The increase of $234,000 total project cost was due to a $40,000 increase in
construction cost estimates for the portion east of Silver Lake Road. This was
due to items, such as retaining walls, that were not included in the feasibility
Reviewed by City Administrator:___
report. There was also a $180,000 increase in the construction cost estimate for
the portion west of Silver Lake Road. This was mainly due to metal sheet piling
proposed to be used to limit filling where the pathway crosses Spring Creek. The
Rice Creek Watershed District required that minimal fill be placed adjacent to
Spring Creek. Based on soil boring taken adjacent to Spring Creek, the soil
would not support a significant load that would be created by the installation of a
concrete retaining wall system, as originally planned. For this reason, metal
sheet pilings are proposed at a significant cost increase.
Bid Review - A total of four (4) bids were received for this project. Attached is a
summary letter from the SEH.
Because of the anticipate increase in cost to construct the pathway, where it
crosses Spring Creek, the bidding for this project was set up as so as to receive
bids for two distinct segments; Edgewood Drive to Knollwood Drive and
Knollwood Drive to the West City Limits.
A complete bid summary is as follows:
Base Bid Alternate Bid Total Bid
Bidder’s Name (Edge. to Knoll.) (Knoll. to West)______________
O’Mally Construction $216,597.25 $360,204.28 $576,801.53
Standard Sidewalk $210,681.50 $296,857.00 $507,538.50
Thomas & Sons $214,878.99 $419,757.00 $634,635.99
Ti-Zack Concrete $149,877.50 $234,037.10 $383,914.60
Engineer’s estimate $183,501.00 $294,022.00 $477,523.00
The total low bid of $383,914.60 was submitted by Ti-Zack Concrete
Incorporated of Le Center Minnesota. A bid bond for five percent (5%) of the bid
amount was included with the bid. The bid has been reviewed and found to be in
order.
Options
The City Council has several options to consider; award the contract for just the
segment from Edgewood Drive to Knollwood Drive or award the contract for the
entire project (Edgewood Drive to the West City Limits). There is also a third
option the City Council may want to consider. This would be to award just the
base bid (Edgewood Drive to Knollwood Drive) and then add in the segment from
Knollwood Drive to the West City Limits as a change order but delete the portion
where the sidewalk crosses Spring Creek. The total project cost of this option is
estimated to be $32,000 ($257,000.00 construction / $65,000 admin)
The options are summarized as follows:
Option 1 – Do Not Award a Contract
Option 2 - $149,877.50 construction cost / $187,350 estimated project cost
Award the contract for just the Base Bid - segment from Edgewood Drive to
Knollwood Drive
Option 3 - $383,914.60 construction cost / $480,000 estimated project cost
Award the contract for Base Bid and the Alternate – entire segment, from
Edgewood Drive to West City Limits
Option 4 - $257,000 construction cost / $322,000 estimated project cost
Award the contract for just the segment from Edgewood Drive to Knollwood
Drive. Add in the segment from Knollwood Drive to the West City Limits as a
change order but delete the portion where the sidewalk crosses Spring Creek.
The County Road H Sidewalk Project will be financed utilizing Tax Increment
Financing (TIF).
Recommendation:
It is recommended the Council adopt the attached resolution awarding the
construction contract based on the (Base or Total) bid of Ti-Zack Concrete
Incorporated in the amount of ($149,877.50 or $383,914.6) for the County Road
H Sidewalk.
Respectfully Submitted,
Greg Lee, Director of Public Works Reviewed by City Administrator:___
RESOLUTION NO. 6088
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AWARDING THE CONSTRUCTION CONTRACT FOR THE COUNTY ROAD
SIDEWALK PROJECT AND AUTHORIZING THE MAYOR AND CITY
ADMINISTRATOR TO EXECUTE SAID CONTRACT
WHEREAS, pursuant to Resolution No. 6078 adopted by the City
Council on August 25, 2003 sealed bids were received and tabulated on
September 4, 2003, at 10:00 a.m. for the County Road H Sidewalk Project; and
WHEREAS, the low responsive and responsible bid was received
from Ti-Zack Concrete Incorporated with a base bid of $149,877.50, an alternate
bid of $234,037.10 equaling a sum total of $383,914.60; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Mounds View, Ramsey County, Minnesota as follows:
1. That the (Base or Total) bid of Ti-Zack Concrete Incorporated in the
amount of ($149,877.50 or $383,914.60) for the County Road H
Sidewalk Project is the lowest responsive bid.
2. That a contract to perform said work is awarded to Ti-Zack
Concrete Incorporated and that the Mayor and City Administrator
are hereby authorized and directed to enter into a contract with said
bidder.
3. The Public Works Department is authorized and directed to return
the deposit made for said bids, except the deposit of the successful
bidder, which shall be retained until a contract has been signed.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
(ATTEST) ______________________________
Kurt Ulrich
City Administrator
(SEAL)
September 4, 2003 RE: City of Mounds View, Minnesota
County Road H Sidewalk
Improvements
City Project No. 2003-001
SEH Project No. A-
MOUND0302.00
Honorable Mayor and City Council
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1429
Dear Mayor and Council Members:
On September 4, 2003, at 10:00 a.m., 4 bids were received for the above-referenced
project. The project consists of the construction of a 6 ½-foot concrete sidewalk along the
north side of County Road H, from Edgewood Drive on the east to the west city limits.
Included in the project were retaining walls, hydrant relocations and restoration. The bids
were set up with a Base Bid, which included all work to construct the improvements from
Edgewood Drive to Knollwood Drive, and an Alternate Bid which included the segment
from Knollwood Drive to the west city limits. The low bid was submitted by Ti-Zack
Concrete, Inc. from Le Center, Minnesota. A summary of the bid results is shown below.
The base bid represents approximately 4,800 linear feet of sidewalk. The alternate bid is
for approximately 1,500 linear feet. The reason for the high cost for the alternate bid, is
the work required near Spring Creek. Organic soils were found in this area from soil
borings that we took. These soils and the need to maintain the construction within the
existing right of way required the need for sheetpiling, guardrail, railings and special
storm sewer needs to extend the existing culvert. Based on the low bid, these “extra”
items increased the sidewalk project in the alternate bid, by approximately $126,400.
Three addendums were prepared for this project and sent to all plan holders. The second
addendum included a new Bid Form that was listed as being on “Yellow” paper, when in
fact the Bid Form was on “Pink”. The third addendum informed the contractors to submit
their bid on the correct color of the Bid Form sent out with Addendum 2, and extended
the completion date for the project. The Bid Form has a place for acknowledgement of
addendum(s). The low bidder acknowledged the first 2 addendums, but not the third.
Since the bid was submitted on the correct form, this failure to acknowledge the Third
Addendum could be considered an irregularity in the bid. The City Attorney should be
contacted for his opinion. A tabulation of the bid is attached for your review.
We have not had experience with Ti-Zack Concrete, so we contacted the references
supplied. Based on my discussions with the references and information provided by the
contractor, we have determined that they have (1) have a sufficient understanding of the
project and equipment to perform the construction for which it bid; and (2) according to
their bonding agent they presently have the financial ability to complete the project bid.
SEH makes no representation or warranty as to the actual financial viability of the
contractor or its ability to complete its work.
The City has four options for consideration of award. The first option would be to reject
all bids. The second option would be to award the base bid only, and the third would be
to award the base bid plus the alternate. A fourth option would be to consider the award
of the Base Bid plus the alternate bid, and work with the low bidder to eliminate the
sidewalk and sheet piling in the area of Spring Creek. This option would provide a
sidewalk along County Road H for all but approximately 100 feet at Spring Creek. If the
Council does decide to award the project, we recommend the project be awarded to Ti-
Zack Concrete, Inc. in the amount of $149,877.50 for the Base Bid alone, and
$383,914.60 for the base bid plus alternate. Again, if the fourth option is the Council
preference, the Contract Amount would be reduced from the $383,914.60,by a Change
Order.
Sincerely,
Barry F. Peters, PE
Project Manager
nm
Attachment
\\muskie\masterfiles\2003\city council\council packets\09-08-03\item 09a county road h
sidewalk project approv. contract award.doc
Item No. 9B
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 6087 Approving a Seasonal Public Works
Position in the Sewer Division
Meeting Date: September 8, 2003
Background
On March 26, 2001 the City Council adopted Resolution No. 5546 that describes
the procedure for hiring Seasonal Employees. This resolution requires that the
City Council approve all seasonal positions.
Seasonal Employees benefit the City by providing labor services that are
relatively less expensive and are available during periods of greater labor
demand. In return, Seasonal Employees benefit from the skills and work ethics
they learn on the job. As a result, the employees, the City, Citizens, and
taxpayers all benefit from this program.
NPDES Phase II (National Pollution Discharge Elimination System) was the next
step in the United States Environmental Protection Agency's (USEPA) effort to
preserve, protect, and improve the Nation's water resources from polluted storm
water runoff. The Phase II program expands the Phase I program by requiring
smaller municipalities and operators of smaller construction sites to implement
programs and practices to control polluted storm water runoff.
Discussion
Workload factor
With the implementation of the NPDES Phase permit, the City of Mounds View
has developed a storm sewer cleaning and inspection program. The cleaning of
the storm sewer system is much more labor intensive compared to the sanitary
sewer. The procedure requires lengthy setup and teardown in order to move from
one location to the other. Two operators are required to clean sewer lines, not
only for the operation of the vehicle but for safety reasons also.
Vacuum tubes must be lowered into the hole and connected together.
Water hoses must also be laid out and connected to supply the cleaning truck
with the necessary volume of water.
When cleaning storm sewer, the truck requires approximately five times the
amount of water normally necessary to clean sanitary lines. If an external water
source is not nearby, the time to clean the pipe dramatically increases due to
disconnection and fill up times.
Reviewed by City Administrator:___
Televising storm and sanitary lines is also time consuming. Data entry, setup
times and equipment problems require two operators at all times. One operator
moves the camera down the pipe while the other performs the data entry tasks.
Initiating the storm sewer cleaning inspection program based on the
requirements set by the NPDES Storm water permit will require the City to
expend an enormous amount of man hours to make the initial round of cleaning.
At the current rate, using a season employee, this may take up to three years.
Without a seasonal employee it could be as long as five years. This is assuming
that no cleaning of the City’s sanitary sewer system is done during this period.
It has been the maintenance practice of the Public Works Department to clean
the sanitary sewer once per year. With this practice, there has not been one
sewer flow related problem. At the current staffing levels, this level of service will
not be sustained.
With many roadway rehabilitation projects either about to be underway or being
studied, it will be necessary to survey the condition of the existing pipes. Any
deficient sanitary or storm sewer pipe(s) will need to be addressed during a
street rehabilitation project.
Efficiency factor
Sewer cleaning and televising together require four employees for optimum
performance and efficiency. If these tasks were run simultaneously, twice the
amount of work can be accomplished. The addition of one seasonal employee,
together with the two full-time employees in the sewer division and the one full-
time employee in the Surface Water/ Storm Sewer Division would make this
possible.
With four employees working on sanitary and storm sewer, two employees could
be cleaning while the other two could be televising. This would increase
productivity exponentially.
Without a seasonal employee, the current Staff of three full-time employees can
clean 300 to 400 feet of storm sewer per day. Assume that on the next day the
same crew then televises the same 300-400 feet of storm sewer. At an estimated
cost per full-time employee of $28 including befits, this translates to an average
cost of $3.84 per foot to clean and televise the storm sewers.
With a seasonal employee, two crews can be formed doubling the work
performed with only a small incremental increase cost. Assuming two crews of
two employees, one being a seasonal employee at $10.50 per hour. The average
cost to clean and televise the storm sewers is reduced to $2.16 per foot.
Given that the City has approximately 184,800 feet of storm sewer to clean, this
translates into an overall savings of $310,000 each time the entire system is
cleaned.
Proposal
The Public Works Department proposes to hire a seasonal employee in the
Sewer Division. A qualified individual named Jeffery Lundgren has worked
previously as a temporary employee in the Public Works Department. Mr.
Lundgren would be paid $10.50/hour and his termination date would depend on
weather conditions or December 31, 2003, whichever occurs first. Estimating an
eleven-week work period, this proposal would cost approximately $4,620 to be
derived from the wastewater account of the Enterprise Fund. Mr. Lundgren has
experience in using both the Vactor and the televising trailer. He could therefore
perform this job under minimal guidance.
Recommendation:
Staff is recommending that the Council approve the Seasonal Public Works
Position in the Sewer Division.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 6087
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A SEASONAL PUBLIC WORKS POSITION IN THE SEWER DIVISION
WHEREAS, Resolution No. 5546 requires that seasonal positions must be
approved by the Mounds View City Council; and
WHEREAS, Seasonal Employees benefit the City by providing labor services
that are relatively less expensive and are available during periods of greater labor; and
WHEREAS, the City of Mounds View Public Works Department a does have a
need to hire seasonal employees; and
WHEREAS, the Public Works Department is recommending that seasonal
position be approved for an estimated three periods not to extend past December 31,
2003; and
WHEREAS, the City Charter, Section 7.08 gives the City Council authority to
amend the budget by resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. A Seasonal Public Works Positions in the Sewer Division is approved –
This position would start on September 10, 2003 and terminate on a date
no later than December 31, 2003.
2. This Seasonal Public Works Position will be filled by Jeffery Lundgren, a
returning seasonal workers with experience using the Vactor and
televising trailer.
3. Mr. Lundgren will be compensated at rate of $10.50/hr. and will work forty
(40) hours per week.
4. The funds for this position will be derived from the wastewater account in
the Enterprise Fund.
5. The Enterprise Fund of the 2003 Budget is amended to increase
appropriations by $4,620.00 for the wages of the Seasonal Public Works
Position.
Adopted this 8th day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
_______________________________
Kurt Ulrich, City Administrator
(SEAL)
Item No. 9C
Meeting Date: September 8, 2003
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Public Hearing, First Reading, and Consideration
of Ordinance 718 Implementing a Franchise Fee
on Xcel Energy Electric and Natural Gas
Operations within the City of Mounds View for the
Year 2004
Attached is an ordinance to receive a first reading at a Public Hearing on
Monday, September 8, 2003. A notice of the Public Hearing was published in the
August 20, 2003 edition of the New Brighton-Mounds View Bulletin.
This ordinance continues the agreement with Xcel Energy under which Xcel
Energy will collect a franchise fee in the amount of 4% of Xcel’s electric and
natural gas gross operating revenues for services within the City of Mounds View
during the year 2004.
Ordinance 518 passed on October 13, 1992 originally enacted the franchise
agreement. It provides that the City may impose a franchise fee of not more than
4% of Xcel’s gross operating revenues at any time during the 20-year term of the
franchise. The 20-year term runs from 1993 through 2012 and the franchise fee
was first collected in 1993. A sunset provision in the ordinance requires it to be
re-enacted each year.
Franchise fees of $192,000 for the General Fund and $192,000 for the Street
Improvement Fund are included in the draft 2004 budget. Enactment of the
ordinance is essential to preserving this revenue source and balancing the 2004
budget.
The ordinance will be brought back to the City Council for second reading and
adoption at the September 22, 2003 meeting. It will then be published in the
Focus News and take effect 30 days after publication.
Respectfully Submitted,
Charles Hansen
Reviewed by City Administrator: ______
ORDINANCE NO. 718
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON XCEL
ENERGY ELECTRIC AND NATURAL GAS OPERATIONS
WITHIN THE CITY OF MOUNDS VIEW FOR THE YEAR 2004
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby
amended to include reference to the following Special Ordinance.
Subdivision 1. Purpose. The Mounds View City Council has determined
that it is in the best interest of the City to impose a franchise fee on those public
utility companies that provide natural gas and electric services within the City of
Mounds View.
a. Pursuant to City Ordinance No. 517 and Ordinance No. 518, which
are the Franchise Agreements (“Franchise Agreements”) between the City
of Mounds View (the “City”) and Xcel Energy (formerly Northern States
Power Company), a franchise fee of not more than four (4.0) percent of
Xcel Energy’s gross operating revenues may be imposed by the City at
any time during the 20 year term of the Franchise. The franchise fee is
paid as full compensation for the rights to transmit and furnish electric
energy for light, heat, power and import, transport, sell and distribute
natural gas for heating, illuminating and other purposes as outlined in
Section 2 of Ordinance Nos. 517 and 518.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on
Xcel Energy under its electric and natural gas Franchise Agreements in the
amount of four (4.0) percent of Xcel Energy’s gross revenues, as defined in
Section 4.2 of the Franchise Agreements, commencing with Xcel Energy’s
January 2004 billing month.
Subd. 3. Payment. The said franchise fee shall be payable to the City in
accordance with the terms set forth in Section 4 of the Franchise Agreements.
Subd. 4. Surcharge. The City recognizes that the Minnesota Public
Utilities Commission requires each said utility company to add to its effective
rates for the utility service on which the public utility gross earnings fee is
imposed, a surcharge to reimburse such utility company for the cost of the fee.
Subd. 5. Proof of Company Gross Revenues. Xcel Energy shall make
each payment when due and shall quarterly furnish a complete and correct
statement of gross revenues for said quarter. Xcel Energy shall permit the City
and its designated representative free access to the company’s records for the
purpose of verifying such statements.
Subd. 6. Enforcement. Any dispute, including enforcement of a default
regarding this ordinance will be resolved in accordance with the Franchise
Agreements.
Subd. 7. Effective Date of Franchise Fee. Notwithstanding the effective
date of this ordinance and notwithstanding any contrary provisions in Section 4 of
the Franchise Agreements, the effective date of the fee collected under
Subdivision 2 of this ordinance is the later of ten (10) days after the publication
and after the sending of written notice enclosing a copy of this adopted ordinance
upon Xcel Energy by certified mail.
Subd. 8. Sunset Clause. This ordinance shall automatically sunset on
December 31, 2004.
SECTION 2. This ordinance takes effect as provided herein.
Read by the City Council of the City of Mounds View this ___ day of
______________, 2003.
Read and passed by the City Council of the city of Mounds View this ____ day of
______________, 2003.
_____________________________________
Jerry Linke, Mayor
_____________________________________
Kurt Ulrich, City Clerk-Administrator
APPROVED AS TO FORM:
_____________________________
City Attorney
Item No. 9D
Meeting Date: September 8, 2003
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Public Hearing, First Reading, and Consideration
of Ordinance 719 Implementing a Franchise Fee
on Reliant Energy Natural Gas Operations within
the City of Mounds View for the Year 2004
Attached is an ordinance to receive a first reading at a Public Hearing on
Monday, September 8, 2003. A notice of the Public Hearing was published in the
August 20, 2003 edition of the New Brighton-Mounds View Bulletin.
This ordinance continues the agreement with Reliant Energy under which Reliant
Energy will collect a franchise fee in the amount of 4% of Reliant’s natural gas
gross operating revenues for services within the City of Mounds View during the
year 2004.
Ordinance 625 passed on June 28, 1999 originally enacted the franchise
agreement. It provides that the City may impose a franchise fee of not more than
4% of Reliant’s gross operating revenues at any time through July 1, 2019. The
franchise fee was first collected in 2001. A sunset provision in the ordinance
requires it to be re-enacted each year.
Franchise fees collected under this agreement are minimal due to Reliant
Energy’s small customer base within the City of Mounds View. Enactment of the
ordinance is important to maintain equity in relation to the City’s treatment Xcel
Energy.
The ordinance will be brought back to the City Council for second reading and
adoption at the September 22, 2003 meeting. It will then be published in the
Bulletin and take effect 30 days after publication.
Respectfully Submitted,
Charles Hansen
Reviewed by City Administrator:______
ORDINANCE NO. 719
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON
RELIANT ENERGY NATURAL GAS OPERATIONS WITHIN THE
CITY OF MOUNDS VIEW FOR THE YEAR 2004
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby
amended to include reference to the following Special Ordinance.
Subdivision 1. Purpose. The Mounds View City Council has determined
that it is in the best interest of the City to impose a franchise fee on those public
utility companies that provide natural gas and electric services within the City of
Mounds View.
a. Pursuant to City Ordinance No. 625, a Franchise Agreement
between the City and Reliant Energy (formerly Minnegasco), the City has
the right to impose a franchise fee of not more than four (4) percent on
Minnegasco in amount and fee designs as set forth in Section 4.1 of the
Minnegasco Franchise.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on
Reliant Energy under its natural gas Franchise in the amount of four (4.0) percent
of Reliant Energy’s gross revenues, as defined in Section 4.1 of the Franchise
commencing with Reliant Energy’s January 2004 billing month.
Subd. 3. Payment. The said franchise fee shall be payable to the City in
accordance with the terms set forth in Section 4.4 of the Franchise.
Subd. 4. Surcharge. The City recognizes that the Minnesota Public
Utilities Commission requires each said utility company to add to its effective
rates for the utility service on which the public utility gross earnings fee is
imposed, a surcharge to reimburse such utility company for the cost of the fee.
Subd. 5. Proof of Company Gross Revenues. Reliant Energy shall make
each payment when due and shall quarterly furnish a complete and correct
statement of gross revenues for said quarter. Reliant Energy shall permit the
City and its designated representative free access to the company’s records for
the purpose of verifying such statements.
Subd. 6. Enforcement. Any dispute, including enforcement of a default
regarding this ordinance will be resolved in accordance with the Franchise
Agreement.
Subd. 7. Effective Date of Franchise Fee. Notwithstanding the effective
date of this ordinance and notwithstanding any contrary provisions in Section 4 of
the Franchise, the effective date of the fee collected under Subdivision 2 of this
ordinance is the later of ten (10) days after the publication and after the sending
of written notice enclosing a copy of this adopted ordinance upon Reliant Energy
by certified mail.
Subd. 8. Sunset Clause. This ordinance shall automatically sunset on
December 31, 2004.
SECTION 2. This ordinance takes effect as provided herein.
Read by the City Council of the City of Mounds View this _____ day of
____________, 2003.
Read and passed by the City Council of the city of Mounds View this ____ day of
___________, 2003.
_____________________________________
Jerry Linke, Mayor
_____________________________________
Kurt Ulrich, City Clerk-Administrator
APPROVED AS TO FORM:
_____________________________
City Attorney
Item No: 9E
Meeting Date: September 8, 2003
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 6091 Authorizing Certification of the Proposed
General Fund Budget and Property Tax Levy for Fiscal Year
2004
State law requires that the City certify a proposed 2004 General Fund Budget and proposed
2004 property tax levy to Ramsey County by September 15, 2003. This was last discussed
at the September 2, 2003 work session. Changes upon which consensus was reached have
been incorporated into the attached draft of the budget.
I have made two other changes for consistency of presentation and one change to correct an
error.
In the revenue section of the budget, the Market Value Credit – Manufactured Homes, was
moved from line 3113 in the Taxes category to line 3345 in the Intergovernmental category.
In the expenditures section of the budget, the payment to the City of Blaine for the Fire
Department’s mini-pumper was moved from the Fire Department budget to the
Miscellaneous Department under Debt Service.
In the course of making the Fire Department change, I realized that the amount the Fire
Department had included in their capital outlay didn’t include interest expense. Including
interest raised the total expenditure by $316. As a result, the total reduction in budget was
less than it otherwise would have been.
Respectfully submitted,
________________________
Charles Hansen, Finance Director
Reviewed by City Administrator: ________
RESOLUTION NO. 6091
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Authorizing Certification of the Proposed General Fund Budget and
Property Tax Levy for Fiscal Year 2004
WHEREAS, current State Statute requires cities to certify a proposed budget and
tax levy to the county auditor; and,
WHEREAS, guidelines established by the Commissioner of Revenue require
certification to occur on or before September 15, 2003; and
WHEREAS, the Department of Revenue has certified Local Government Aid and
Market Value Credits payable in 2004.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View that the proposed budget for the General Fund for fiscal year 2004 is $4,669,495.
BE IT FURTHER RESOLVED that the proposed 2004 base property tax levy is
$2,605,110 and the proposed2004 special levies are $74,353 for a total net property tax
levy of $2,679,463.
BE IT FURTHER RESOLVED that the Finance Director shall certify these amounts
to the Ramsey County Auditor.
Adopted this 8th Day of September 2003.
______________________________
Jerry Linke, Mayor
ATTEST:
______________________________
Kurt Ulrich
City Administrator
(SEAL)
Item No: 9F
Meeting Date: September 8, 2003
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 6092 Establishing Public Hearing Dates for the
Proposed General Fund Budget and Property Tax Levy for
Fiscal Year 2004
The City of Mounds View is required to hold a Truth in Taxation public hearing to allow for
public input prior to adopting a budget and property tax levy for 2004.
The State has reserved Monday, December 1, 2003 and Monday, December 8, 2003 for use
by cities. Cities may select other days if they wish, but then must work around dates
selected by counties, school districts, and special districts that were given priority for those
dates by the State.
I recommend that since the Mounds View City Council normally meets on Mondays, that the
initial Truth in Taxation public hearing be held on Monday, December 1, 2003 and that the
continuation public hearing be held on Monday, December 8, 2003. The continuation public
hearing may be part of the regular City Council meeting on Monday, December 8, 2003.
Final adoption of the a budget and property tax levy for 2004 may happen at the regular City
Council meeting on Monday, December 8, 2003.
The attached resolution establishes December 1, 2003 and December 8, 2003 at the
dates for the Truth in Taxation public hearings.
Respectfully submitted,
___________________________
Charles Hansen, Finance Director
Reviewed by City Administrator: ________
RESOLUTION NO. 6092
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Establishing Public Hearing Dates for the Proposed General Fund
Budget and Property Tax Levy for Fiscal Year 2004
WHEREAS, the truth in taxation law requires the city to hold public hearings as part
of the budget process to adopt its final General Fund Budget and Property Tax Levy for
fiscal year 2004; and,
WHEREAS, the City Council must select dates for an initial public hearing and a
continuation public hearing; and
WHEREAS, certification of the public hearing dates to the Ramsey County Auditor
must occur on or before September 15, 2003.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View that the initial Truth in Taxation public hearing will be held on Monday, December 1,
2003 at 7:00 p.m. at the Mounds View City Hall.
BE IT FURTHER RESOLVED that the continuation Truth in Taxation public hearing,
if needed, will be held as part of the regular City Council meeting on Monday, December 8,
2003 at 7:00 p.m. at the Mounds View City Hall.
BE IT FURTHER RESOLVED that the adoption of the final General Fund Budget
and Property Tax Levy for fiscal year 2004 will occur as part of the regular City Council
meeting on Monday, December 8, 2003 at 7:00 p.m. at the Mounds View City Hall.
BE IT FURTHER RESOLVED that the Finance Director shall certify these dates to
the Ramsey County Auditor.
Adopted this 8th Day of September 2003.
___________________________________
Jerry Linke, Mayor
ATTEST:
___________________________________
Kurt Ulrich
City Administrator
(SEAL)
Item No: Item 09H
Meeting Date: September 8, 2003
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Resolution 6095 Authorization the Hire of a Planning
Associate in the Community Development Dept.
Introduction:
On May 12, 2003, the City Council adopted Resolution 6012 authorizing staff to advertise for
the vacant planning associate position within Community Development. The position has
been vacant since November of last year.
Discussion:
We received 60 applications in response to the posting, many of which satisfied the City’s
minimum requirements. Eight candidates were interviewed in August with two candidates
brought back for second interviews. Both finalists were well qualified, each with their own
unique skills and experiences. A conditional offer was made to Candidate 1 however his
response was not yet received at the time this report was drafted. Candidate 2 would be
offered the position in the event Candidate 1 declines.
The current pay plan for the planning associate position is as follows:
Step 1 Step 2 Step 3 Step 4 Step 5
$37,539.84 $39,886.08 $42,232.32 $44,578.56 $46,924.80
The job description was reviewed by Labor Relations in May to re-point the position in light of
several changes made concerning duties, responsibilities and qualifications. Staff is
recommending the adjusted pay plan as shown below, which is consistent with Labor
Relation’s recommendations and consistent with the compensation study completed earlier
this year.
Step 1 Step 2 Step 3 Step 4 Step 5
$35,194.00 $37,393.63 $39,593.25 $41,792.88 $43,992.5
The candidate has been offered Step 1 of the adjusted salary range, with increases
consistent with the City’s personnel policies.
Recommendation:
Approve Resolution 6095 as presented, approving the hire of a Planning Associate
contingent upon satisfactory background checks, at a starting salary of $35,194. Step
increases and other benefits shall be consistent with the City’s personnel policies.
Respectfully submitted,
________________________ Reviewed by City Administrator: _______
Jim Ericson
RESOLUTION NO. 6095
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING ________________ TO THE POSITION
OF MOUNDS VIEW PLANNING ASSOCIATE
WHEREAS, upon direction from the Mounds View City Council, the Planning
Associate position was advertised; and,
WHEREAS, sixty applications were received for the position and eight applicants
were chosen for interview; and,
WHEREAS, two of candidates were asked back for second interviews and
__________________ skills and experience were determined to most closely match the
duties and responsibilities as outlined in the planning associate job description; and,
WHEREAS, _________________ has consented to a drivers license and criminal
background check which will be performed as a condition of employment; and,
WHEREAS, on July 10, 2003, Mr. Ulrich accepted the position under the terms and
conditions of employment articulated in a letter dated June 30, 2003.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
appoints ____________________ to the position of Planning Associate with employment
to commence on September 29, 2003.
BE IT FINALLY RESOLVED that the City Council authorizes a starting salary of
$35,194 (Step 1) with step increases provided in accordance with City personnel policies
subject to satisfactory performance and City Council authorization.
Adopted this 8th day of September, 2003.
Jerry Linke, Mayor
ATTEST:
Kurt Ulrich, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
August 25, 2003 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:20 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 16
17
4. APPROVAL OF AGENDA 18
19
A. Monday, August 25, 2003 City Council Agenda. 20
21
MOTION/SECOND: Quick/Marty. To Approve the Monday, August 25, 2003 Agenda as 22
Presented. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
5. PUBLIC INPUT 27
28
Tom Field of 8409 Knollwood Drive addressed Council and indicated that the manhole in his 29
front yard was buried because the former Public Works Director deemed it unnecessary and there 30
were issues with plowing but now there is talk of digging it up and making it functional for sewer 31
maintenance and he would like Council to consider leaving it as it is because he does not want it 32
in his front yard. 33
34
Mayor Linke suggested that Mr. Field meet with Public Works Director Lee to discuss the 35
matter. 36
37
Council Member Quick indicated he would like Public Works Director Lee to address the 38
Council on the issue. 39
40
Public Works Director Lee indicated that as part of the NPDES permit the City has to clean the 41
storm sewer system and the only way to access some areas is to go through the manholes and as 42
part of the program Staff is finding that several are buried and they will need to be brought up to 43
grade for future use. 44
45
Mounds View City Council August 25, 2003
Regular Meeting Page 2
Mayor Linke asked Staff to look into whether the manhole at Mr. Field’s location is necessary. 1
2
Council Member Quick indicated that he remembered Council giving direction to have the 3
manhole buried. 4
5
Council Member Quick indicated that it is possible that the contractor missed the center of the 6
road when the storm sewer was installed. 7
8
David Jahnke of 8428 Eastwood Road asked if Council has heard whether there is going to be a 9
rezone to get the billboards on the golf course. 10
11
Community Development Director Ericson indicated the Planning Commission is looking into 12
the City’s public facilities zoning districts and will be presenting a recommendation to Council in 13
the near future. 14
15
Mr. Jahnke indicated the reason he is concerned is that the golf course has no choice but to look 16
at other options because they are not making money at that course. 17
18
Mr. Jahnke indicated he is concerned with accountability, the budget and the community center 19
because they are all high buck items. He then asked whether the loan to the golf course to 20
purchase the golf carts was the fourth or fifth loan given to keep the course running. 21
22
Finance Director Hansen indicated he was not sure how many loans there are to the golf course 23
and would need to look into the matter. 24
25
Mr. Jahnke indicated that it seems to him that the course keeps rolling along and the City keeps 26
subsidizing it when it is short of money. 27
28
Council Member Quick asked if the City is going as fast as possible on the rezoning. 29
30
City Administrator Ulrich indicated the City is pursuing the rezoning as fast as is possible while 31
following normal procedures. 32
33
6. SPECIAL ORDER OF BUSINESS 34
35
None. 36
37
7. JUST AND CORRECT CLAIMS 38
39
A. Just and Correct Claims 40
41
Council Member Marty asked Staff to put the Kennedy & Graven invoices on the agenda for the 42
meeting that the City Attorney attends. 43
44
Mounds View City Council August 25, 2003
Regular Meeting Page 3
Council Member Stigney asked whether it is necessary to have the golf channel at the golf course 1
at a cost of $462.09 when the course is losing money. 2
3
Finance Director Hansen indicated he would ask Golf Course Manager Burg to address that 4
matter. 5
6
Mayor Linke asked for a staff report from the Golf Course Manager in response. 7
8
Council Member Stigney asked why the $1,250.00 to Orchard Gardens listed golf cart motors 9
and not golf carts. He then asked Staff to determine how many golf carts the City now has. 10
11
Finance Director Hansen indicated that course was closing and the Golf Course Manager was 12
able to pick them up at a reduced price. 13
14
MOTION/SECOND: Marty/Quick. To Approve Just and Correct Claims as Presented. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
8. CONSENT AGENDA 19
20
A. Licenses for Approval 21
B. Resolution 6071 Approving a Step Increase for Kathi Osmonson, Mounds View’s 22
Building Official and Fire Marshal 23
C. Resolution 6074 Renewing Police Training Contract for Century College “Slot” 24
Program 25
D. Resolution 6075 Designating the Mounds View Festival in the Park as the Local 26
Festival to Receive CVB Grant Monies for 2003 for Marketing and Promotion of 27
the Event 28
E. Resolution 6076 Granting the Irondale High School Band Boosters to Conduct 29
Charitable Gambling at the Mermaid; Mounds View, Minnesota on November 7, 30
2003 31
F. Resolution 6077 Approving Business Licenses for Premium Stop 32
G. Set a Public Hearing for 7:10 p.m., Monday, September 22, 2003 to Receive 33
Public Input and Pass Upon a Special Assessment Levy for Diseased Tree 34
Removals 35
H. Resolution Opposing Closure of Suburban Court House 36
I. Resolution 6078 Canceling and Re-establishing a Bid Date for the County Road H 37
Sidewalk Project 38
J. Resolution 6083 Ordering a Street Repair at 7832 Bona Road 39
K. Postpone a Public Hearing to Receive Public Input and Pass Upon a Special 40
Assessment Levy for Delinquent Public Utility Accounts from 7:05 p.m. on 41
Monday, September 8, 2003 to 7:05 p.m. on Monday, September 22, 2003 42
L. Postpone a Public Hearing to Receive Public Input and Pass Upon a Special 43
Assessment Levy for County Road H2 Street Improvement Project from 7:15 p.m. 44
on Monday, September 8, 2003 to 7:10 p.m. on Monday, September 22, 2003 45
Mounds View City Council August 25, 2003
Regular Meeting Page 4
M. Cancel a Public Hearing Set for 7:10 p.m. on Monday, September 8, 2003 to 1
Receive Public Input and Pass Upon a Special Assessment Levy for Street Repairs 2
at 7832 Bona Road 3
N. Establish an Executive Session Immediately After the Council Meeting to Discuss 4
Current Litigation 5
6
Council Member Marty requested that Item H be removed for discussion. 7
8
Council Member Stigney requested that Item B be removed for discussion. 9
10
Council Member Quick asked if there were litigation cases to be discussed. 11
12
City Attorney Riggs indicated that was correct. 13
14
MOTION/SECOND: Marty/Quick. To Approve Consent Agenda Items A, C, D, E, F, G, I, J, K, 15
L, M, and N as Presented. 16
17
Ayes – 5 Nays – 0 Motion carried. 18
19
Council Member Stigney asked that Resolution 6071 be read. He then asked why the full step 20
increase after six months and now a full step increase after one year and noted that was an 21
exception to the City’s policy. 22
23
Council Member Stigney read Resolution 6071. 24
25
Council Member Stigney indicated he does not understand how the City hires employees with 26
circumstances that are exceptions to the personnel policy and in the future he would like the 27
policy followed more closely. He then indicated that he would like information on how a 28
satisfactory job performance determination is made because there were questions recently with 29
the performance of this employee on two occasions. 30
31
Community Development Director Ericson indicated that generally speaking the evaluation 32
would be less than satisfactory if an employee’s performance is less than what is expected from 33
them. He then said that an issue raised by a business owner or one mistake does not warrant an 34
unsatisfactory rating as during the evaluation the big picture should be looked at and this 35
employee was rated satisfactory or higher. 36
37
City Administrator Ulrich indicated that this employee has met the satisfactory requirements and 38
if it is a case where an employee has individual issues those issues are addressed but if 90 or 95% 39
of the work is satisfactory or above then they do the majority of the work most of the time to a 40
level that meets or exceeds the city requirements and receive a satisfactory rating. 41
42
Council Member Stigney indicated his question was not to this specific employee but in general 43
how the City establishes the satisfactory or higher rating. 44
45
Mounds View City Council August 25, 2003
Regular Meeting Page 5
Community Development Director Ericson indicated there is a performance evaluation with 20 1
different criteria and a majority of those criteria must be met in order to receive the satisfactory 2
rating. 3
4
MOTION/SECOND: Marty/Quick. To Approve Resolution No. 6071, a Resolution Approving 5
a Step Increase for Kathi Osmonson, Mounds View’s Building Official and Fire Marshal. 6
7
Ayes – 5 Nays – 0 Motion carried. 8
9
Council Member Marty indicated he had asked that this item be pulled to make residents aware 10
of the County’s proposal to close the suburban courthouse. He then asked Staff to explain the 11
difference in the amended Resolution. 12
13
Mayor Linke indicated that this issue has been ongoing for at least 18 years and the County is 14
attempting to close the only remaining suburban courthouse and force all court cases to go to St. 15
Paul and that will seriously impact residents and City Staff, particularly officers have to go to 16
court. 17
18
City Administrator Ulrich indicated there was a meeting today with Judge Mott and 19
approximately 40 interested individuals and he has admitted that a suburban court does make 20
sense and is willing to look at it although it may not be in Maplewood. 21
22
Mayor Linke indicated the City has vacant space that the County could rent. 23
24
City Administrator Ulrich indicated the language in the Resolution concerning the judge not 25
being cooperative was removed because it did not suit the purpose of the Resolution. 26
27
Council Member Quick commented that the County is proposing this as a money saving option 28
for them. 29
30
City Administrator Ulrich indicated that it may save the County money but pushes the costs off 31
to the City. 32
33
Council Member Quick indicated he would be willing to pay a little more through a County Levy 34
to keep a suburban courthouse. 35
36
MOTION/SECOND: Marty/Gunn. To Approve the Resolution Opposing Closure of Suburban 37
Courthouse. 38
39
Ayes – 5 Nays – 0 Motion carried. 40
41
Mounds View City Council August 25, 2003
Regular Meeting Page 6
9. COUNCIL BUSINESS 1
2
A. Resolution 6080 Authorizing the Acceptance of a Grant and the Purchase of 3
Equipment for the Spring Lake Park/Blaine/Mounds View Fire Department 4
and Amending the 2003 General Fund Budget. 5
6
Finance Director Hansen indicated that there is a federal and state grant available through 7
Ramsey County and the Fire Department has asked the City to apply for the grant and will be 8
reimbursed from the Fire Department. 9
10
MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 6080 11
Authorizing the Acceptance of a Grant and the Purchase of Equipment for the Spring Lake 12
Park/Blaine/Mounds View Fire Department and Amending the 2003 General Fund Budget. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
B. Consideration of Ordinance 718, an Ordinance Amending Ordinance 709, an 17
Emergency Interim Ordinance Regulating the Presence and Siting of 18
Pawnshops and Related Establishments Within the City of Mounds View. 19
20
Community Development Director Ericson indicated that this Ordinance would extend the 21
timeframe of Ordinance 709 and allow Staff the time required to provide a recommendation to 22
Council as to the siting and regulating of pawnshops within the City. 23
24
MOTION/SECOND: Quick/Gunn. To Waive the Reading and Approve Ordinance 718, an 25
Ordinance Amending Ordinance 709, an Emergency Interim Ordinance Regulating the Presence 26
and Siting of Pawnshops and Related Establishments Within the City of Mounds View. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
C. Consideration of Resolution 6072, a Resolution Authorizing the Purchase of 31
a Sprinkler Monitor for City Hall. 32
33
Ms. Osmonson addressed Council and explained why a sprinkler monitor is necessary at City 34
Hall and recommended Olson Fire Equipment as the lowest bid. 35
36
Council Member Stigney indicated that Conway had said the panel was inoperable and that the 37
wiring was compromised. He then asked whether Olson Fire had an issue with that. 38
39
Ms. Osmonson indicated that the compromise comes with regard to the smoke protection system 40
and that is not required at this time. 41
42
Council Member Quick asked whether the monitor was included in the construction contract 43
with Ebert. 44
45
Mounds View City Council August 25, 2003
Regular Meeting Page 7
Ms. Osmonson indicated that she had not reviewed the contract but has the permits and they were 1
for building only not electrical. She then said she would look into the contract further. 2
3
Council Member Quick indicated that if the monitor is in the contract then Council should pursue 4
Ebert. 5
6
City Administrator Ulrich apologized for not thinking of it sooner but suggested Staff look into 7
having the sprinkler system monitored through the water department with the use of automatic 8
dialers. 9
10
MOTION/SECOND: Quick/Marty. To Postpone Resolution 6072 to the September 8, 2003 11
Council Meeting. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
City Attorney Riggs indicated that Item 9B requires a roll call vote. 16
17
City Administrator Ulrich called the roll. 18
19
ROLL CALL: Linke/Quick/Marty/Stigney/Gunn. 20
21
Ayes – 5 Nays – 0 Motion carried. 22
23
D. Consideration of Resolution 6073, a Resolution Authorizing a Minor 24
Subdivision of 8450 Knollwood Drive. 25
26
Community Development Director Ericson indicated that the applicant has requested a 27
subdivision of his property and noted that the property could be split into three lots but the 28
applicant is only requesting two lots. He then indicated that the Planning Commission reviewed 29
the request and unanimously recommends approval. 30
31
Community Development Director Ericson reviewed with Council the stipulations attached to 32
the approval of the Resolution and indicated that the applicant has paid the park dedication fee 33
required. 34
35
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6073, a 36
Resolution Authorizing a Minor Subdivision of 8450 Knollwood Drive. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
Council Member Marty thanked the Planning Commission for their work on this matter. 41
42
Mounds View City Council August 25, 2003
Regular Meeting Page 8
E. Resolution 6079, a Resolution Authorizing Staff to Advertise for the Public 1
Works Maintenance Worker Position in the Streets Division. 2
3
Public Works Director Lee indicated that in light of budget restrictions Staff reviewed whether or 4
not it was necessary to fill the position vacated or if another member of the department could 5
take on the responsibilities and determined that the department is running lean already and it is 6
not possible to provide the service to the residents without hiring for this position. 7
8
Council Member Stigney indicated that he would like Staff to do further investigation into 9
whether it is really necessary to hire for this position. He then suggested looking into seasonal 10
workers or a part time position. 11
12
MOTION/SECOND: Stigney/Gunn. To Postpone Action on Resolution 6079 Until the Budget 13
is Set. 14
15
Public Works Director Lee indicated that he looked at ways of absorbing the duties of the 16
position within the department but they are already short staffed due to the requirements of the 17
surface water management plan and the need to pull people off of other responsibilities to 18
complete those. He then said that he has looked at juggling people and assigning more tasks but 19
it is not possible at this time. 20
21
Mayor Linke indicated that all public works employees are doing double duty and there is not 22
time to assign the tasks of another employee to them. He then said that he would have an issue 23
with seasonal employees because there is seasonal work in the summer and the winter. 24
25
Council Member Stigney indicated he would like to consider a part time position. He then said 26
that there is a full time person at the Community Center that he feels could be part time. He also 27
suggested the City look into contracting out the work and commented that the City is faced with 28
LGA cuts and needs to closely consider its costs. 29
30
Public Works Director Lee indicated that he has not looked at contracting out the work and does 31
not know of any city that does that. He then said that if the position is not filled the City would 32
have no choice but to contract out the work. 33
34
Ayes – 1(Stigney) Nays – 4 Motion failed. 35
36
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6079, a 37
Resolution Authorizing Staff to Advertise for the Public Works Maintenance Worker Position in 38
the Streets Division. 39
40
Ayes – 4 Nays – 1(Stigney) Motion carried. 41
42
Mounds View City Council August 25, 2003
Regular Meeting Page 9
F. Resolution 6081, a Resolution Authorizing Insurance Policies for the Year 1
July 2003 through June 2004. 2
3
Finance Director Hansen reviewed the insurance policy renewals with Council indicating that the 4
premiums rose substantially this year as a relatively low claims year dropped off and a higher 5
claim year was added. He then indicated that despite the increase Staff recommends renewal 6
with the League of Minnesota Cities as any profit is returned to the City in terms of dividends. 7
8
Council Member Stigney asked what the liquor liability coverage is for. 9
10
Finance Director Hansen indicated it was for the sale of beer at the golf course. 11
12
Council Member Stigney asked if that is accounted for by the golf course. 13
14
Mayor Linke asked what protection the open meeting law coverage provides and whether 15
Council Members are individually covered. 16
17
Finance Director Hansen indicated that it provides for defense of the City in the event that 18
someone alleged a violation of the open meeting law but he is not sure whether or not it would 19
provide protection to individual Council Members. He then offered to review the policy and 20
provide a report to Council. 21
22
MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 6081, a 23
Resolution Authorizing Insurance Policies for the Year July 2003 through June 2004. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
G. Resolution 6082, a Resolution Setting an Interest Rate and Administrative 28
Fee for Special Assessments Certified During 2003. 29
30
Finance Director Hansen indicated that the City would be doing a number of special assessment 31
levies this fall and he feels it would be most fair to set certain factors for all assessments. The 32
first is to set an interest rate and the second is a one time administrative fee for each parcel 33
included in the levy. He then recommended setting the interest rate at 4.5% and an 34
administrative fee of $25.00. 35
36
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6082, a 37
Resolution Setting an Interest Rate and Administrative Fee for Special Assessments Certified 38
During 2003. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
10. APPROVAL OF MINUTES 43
44
A. City Council Minutes August 11, 2003 45
Mounds View City Council August 25, 2003
Regular Meeting Page 10
1
Council Member Marty requested the following change: On Page 4, Line 5 insert Chamber after 2
the grant amount. 3
4
MOTION/SECOND: Marty/Stigney. To Approve the City Council Minutes for August 11, 2003 5
as Amended. 6
7
Ayes – 5 Nays – 0 Motion carried. 8
9
11. REPORTS 10
11
A. Reports of Mayor and Council 12
13
Council Member Quick had no report. 14
15
Council Member Marty asked Public Works Director Lee for an update on the County Road H2 16
construction. 17
18
Public Works Director Lee indicated that he had contacted the contractor to get a schedule to see 19
how soon they could start and explained that there were some issues with the watershed district 20
concerning the grant for the infiltration devices under the pond. He then indicated it is the intent 21
to move forward with the project and continue working with the watershed district on the issues. 22
23
Council Member Marty asked whether there is a watering ban right now. 24
25
Public Works Director Lee indicated that the City is on an odd even schedule. He then explained 26
that on one day the reservoir was very low so public works went around and asked people not to 27
water on that day. 28
29
Mayor Linke suggested looking at an administrative offense to enforce the watering ban. 30
31
Council Member Quick asked if there were hours of the day when you can sprinkle. 32
33
Public Works Director Lee indicated the hours are not restricted. He then volunteered to look at 34
ways of enforcing the odd even watering ban. 35
36
Council Member Stigney suggested notifying residents of the odd even requirement rather than 37
jumping to an offense right away. He then suggested putting information on the water bill. 38
39
Council Member Marty thanked those that participated in the festival in the park and said there 40
were more employees participating this year than ever before. He then thanked the City 41
Administrator for playing in the golf tournament. 42
43
Council Member Gunn thanked everyone for attending the festival and gave an overview of the 44
events and said they were all very successful and will be even better next year. She then thanked 45
Mounds View City Council August 25, 2003
Regular Meeting Page 11
Staff for participating and volunteering to make the even a success. She also thanked the 1
sponsors of the festival for their contributions. 2
3
Council Member Gunn indicated the festival committee is looking for more volunteers. 4
5
B. Reports of Staff 6
7
City Administrator Ulrich commended Sergeant Jerry Johnson for foiling a recent burglary 8
attempt at the golf course. He then indicated that the Sergeant saw a car parked in the wrong 9
location and followed up and the suspect was apprehended using a canine unit after fleeing the 10
clubhouse. 11
12
Mayor Linke indicated that Ken Mathis had noticed someone taking special interest in the 13
building and made the proper notification to the police department who began extra patrol in the 14
area and the diligence paid off. 15
16
Public Works Director Lee indicated that there would be a neighborhood meeting to discuss a 17
second access for Townsedge Terrace on August 26, 2003 at 6:30 p.m. at the Community Center. 18
19
C. Reports of City Attorney 20
21
No report. 22
23
12. Next Council Work Session: Monday, September 2, 2003 24
Next Council Meeting: Monday, September 8, 2003 25
26
13. ADJOURNMENT 27
28
Mayor Linke indicated that City offices would be closed on September 1, 2003. 29
30
Mayor Linke adjourned the meeting to a closed session at 8:33 p.m. 31
32
33
Transcribed and recorded by: 34
35
36
Joan Lenzmeier 37
Timesaver Off Site Secretarial, Inc. 38