HomeMy WebLinkAboutAgenda Packets - 2003/11/24
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, November 24, 2003
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Linke, Quick, Marty, Stigney, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. SPECIAL ORDER OF BUSINESS
7. JUST AND CORRECT CLAIMS
8. CONSENT AGENDA
A. Licenses for Approval
B. Approve L.E.L.S., Local No. 232 (Police Sergeants) 2003 Labor Agreement
C. Set a Public Hearing for Monday, December 8, 2003 at 7:10 PM to hold the First
Reading and Consideration of Ordinance 724, An Ordinance Authorizing the City
Council of the City of Mounds View to set water rates and surcharges effective with
the January 2004 billings
D. Consideration of Resolution No. 6137 Approving Change Order Number 4 for the
County Road H2 Street Improvement Project – Installing Pipe Railing
E. Resolution 6129 A Resolution Approving the Premise Permits for The Lion’s Club to
Permit Charitable Gambling at The Mermaid and Robert’s off 10 in the City of
Mounds View.
F. Set a Public Hearing for Monday, December 8, 2003 at 7:15 PM to Discuss and
Consider the Longview Estates Preliminary Plat
G. Resolution 6141 Approving the Disposal of three pieces of kitchen equipment.
9. COUNCIL BUSINESS
A. Charter Commission Amendments
B. Resolution 6140, Newsletter Advertising Policy
C. Golf Course Manager’s Quarterly Report (Mary Burg)
D. Authorization to Advertise for Receptionist Position
E. Resolution 6138 and 6139 Authorization to advertise for two new Police Officer
Positions (referendum) and one replacement Police Officer (promotion to Sergeant-
due to retirement of current Sergeant)
F. Resolution 6136 Authorization to Purchase Character Generator
City Council Agenda
November 24, 2003
Page 2
10. APPROVAL OF MINUTES
A. November 10, 2003
11 REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
(1) Golf Course Cell Phone Update
C. Reports of City Attorney
12. Next Council Work Session: Monday, December 1, 2003
Next Council Meeting: Monday, December 1, 2003 (SPECIAL)
Item No: 08A
Meeting Date: November 24, 2003
Type of Business:CA
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Barb Benesch, Administrative Assistant
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Please consider the following contractor licenses for approval. All contractor licenses will
expire on December 31, 2003. All applicants have submitted appropriate fees and proof
of insurance. Those companies that are “new” include applicants that have never been
licensed with the City or they may have been licensed with the City in the past, but were
not licensed in 2002. Those companies renewing their license were licensed, at a
minimum, in the year 2002. The type of license they are applying for follows the
company name.
Arrow DeSigns – Sign – New
Golden Valley Heating & Air – HVAC – Renewal
Security Fence & Construction – Fence – Renewal
Serice Construction, Inc. – Cement/Masonry - New
Staff Recommendation: Approve license applications as requested.
Respectfully submitted,
________________________
Reviewed by City Administrator: ________
Item No: 8B
Meeting Date: 11/24/03
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kurt Ulrich, City Administrator
Item Title/Subject: Resolution No. 6142 Ratifying the Labor Contract with Law
Enforcement Labor Services, Inc. (L.E.L.S.), Local No. 232 (Police
Sergeants) for 2003
The attached resolution authorizes amendments to the LELS labor agreement
consistent with other City labor contracts previously discussed at City Council Executive
Sessions. The contract is for the year 2003 only.
The agreement specifies a 3% general wage increase and the equivalent increase to
the clothing allowance, plus new employer insurance contribution amounts. This
increase is the same as recently given to the L.E.L.S. Police Patrol Officers union.
Upon approval of this contract, staff will immediately begin work on 2004-05 contract
negotiations.
It is recommended that the City Council approve the attached resolution.
Respectfully submitted,
________________________
RESOLUTION NO. 6142
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Ratifying the Labor Contract
with Law Enforcement Labor Services, Inc. (L.E.L.S.),
Local No. 232 (Police Sergeants) for 2003
WHEREAS, the City Council of the City of Mounds View does hereby ratify the
LELS, Local #232 (Police Sergeants) Contract for the year 2003, with the following
amendments:
1. Article 15.3: Replace section with the following:
For the year 2001, the Employer will contribute $448.68 for family coverage. For the
year 2002, the Employer will contribute $547.39 for family coverage. For the year 2003,
the Employer will contribute $557.55 for family coverage.
2. Article 17: Uniform allowance of $590.00 for 2001, $610.00 for 2002, and
$630.00 for 2003.
3. Article 25: The duration of the contract shall be one year, calendar year
2003.
4. Appendix A: A general 3% wage increase effective 1/1/03.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby ratify the LELS, Local #232 (Police Sergeants) Contract for the year 2003,
with the aforementioned amendments.
Adopted this 24th day of November 2003.
______________________________
Jerry Linke, Mayor
(ATTEST)
_______________________________
Kurt Ulrich
City Clerk/Administrator
(SEAL)
Item No: 09B
Meeting Date: November 24, 2003
Type of Business:
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: Resolution 6140 Newsletter Advertising Policy
There have been discussions in the past regarding advertising in the Mounds View
Matters. The City regularly receives requests for advertising from local businesses.
Staff was directed by Council to present an Advertising Policy to be used for
advertising in the Mounds View Matters Newsletter to include pricing. Attached are
the policy and resolution for its approval.
Respectfully submitted,
______________________
Desaree Crane
MOUNDS VIEW MATTERS
ADVERTISING POLICY
The following rates are for advertising in the Mounds View Matters Newsletter for the
January/February, March/April, May/June, July/August, September/October, and
November/December, 2004.
One issue Three Issues Six Issues
1/8 page $70.00 $210.00 $420.00
1/4 page $110.00 $325.00 $653.00
1/2 page $150.00 $440.00 $700.00
Deadlines:
Deadlines for Advertising are as follows:
January/February 2004 Newsletter: December 8, 2003
March/April 2004 Newsletter: January 26, 2004
May/June 2004 Newsletter: March 29, 2004
July/August 2004 Newsletter: June 1, 2004
September/October 2004 Newsletter: August 3, 2004
November/December 2004 Newsletter: October 4, 2004
Camera ready copy of the advertisement with payment are due no later than the
above dates.
Regulations:
Please contact the City at 763-717-4000, to place an ad.
Cancellation will not be accepted after the deadline.
All ads must be submitted in electronic form as a Microsoft Application. Ads may be
submitted by e-mail or by computer disk or CD-RW.
Given the negative public health and safety ramifications associated with the use of
liquor, particularly by minors, and the City’s sponsorship of the DARE program, the
City will not accept advertisements which promote liquor.
There is a preponderance of evidence about negative impact of tobacco usage on
the public health. The City will not accept advertisements, which relate to, or
promote the use of tobacco products in the Mounds View Matters.
The City will not accept advertisements from a political party, political candidate or
political issue group.
The City of Mounds View reserves the right to reject any advertisement that it deems
unacceptable for printing in a City publication.
RESOLUTION NO. 6140
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A POLICY FOR
ADVERTISING IN THE MOUNDS VIEW MATTERS NEWSLETTER
WHEREAS, the City Council directed staff to develop a policy for
advertising in the Mounds View Matters City Newsletter; and
WHEREAS, the accompanying policy is designed to ensure
businesses comply with the City advertising policy; and
WHEREAS, the accompanying policy is designed to provide a
procedure for advertising in the City newsletter.
NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View
adopts the attached policy for advertising in the Mounds View Matters City
newsletter.
Adopted this 24th day of November, 2003.
Jerry Linke, Mayor
ATTEST:
Kurt Ulrich, City Administrator
(seal)
Item No: 9C
Meeting Date: November 24, 2003
Type of Business: Report
Administrator Review : _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mary Burg, Golf Course Manager
Item Title/Subject: Golf Course Quarterly Report
Date of Report: November 24, 2003
Golf Course Quarterly Report
~ A Five Month Review ~
Department General Information
Budget.
Expenditures for 2003, through the end of the third quarter, total $590,418. This represents
59% of the expenditures budgeted. However, the great amount of debt service payments are
to be paid in the third quarter.
Revenues.
The department has been busier this year than the previous year. However, the golf industry
has seen saturation levels making golf a buyers market. Rounds have not returned to levels
seen in years pasted. This year the budget fell short of predictions. The Bridges green fees
accurately reflect the market value. In order to close the gap, additional spending per person
will be encouraged the department will market to attract additional group events to increase
the revenue stream. The Bridges Golf Course patrons spends approximately $20.00 per visit.
The average in 2004 will require $23.50 to meet the budget needs. Strategies to create
“value added” spending additional returns may be attained. Adjustments in charges for
impulse item purchases, i.e. golf car rentals, will be adjusted. With vigilant marketing the
branding of The Bridges as the “Premier Executive Course” will bring new events. Packages
for groups will enhance the returns.
Golf Course Billboards Update.
As reported recently in the Community Development Quarterly Report one of the most
important issues facing the City relates to the placement of billboards on the Golf Course.
As you are aware The Supreme Court ruled in favor of MnDot, overturning the Court of
Appeals’ decision that the permits for the billboards should have been issued by the
Commissioner of Transportation. Community Development Director Ericson has since met
with Clear Channel Outdoor this week. Clear Channel and Mr. Ericson are working to meet
with state staff on a legislative level to take a positive proactive approach to go forward with
the process of proper permits. In an approach to show the commitment of the City of Mounds
View and creativity to find methods to ease financial burden, following Governor Pawlenty’s
recommendation to find solution to this local governmental encumbrances, we cautiously
move forward.
Unanticipated Projects.
The impact on the personnel expenditures and projects that were performed in 2003 that had
not been anticipated. See Photos.
1. The repairs to the ninth green. Winter of 2002-2003 and the harsh condition it created
had devastating effects on the new sod on number nine green. The extreme cold
temperatures and the lack of snow cover were cause for the turf to suffer the
occurrence of winter desiccation. The new sod on nine was not well enough
established to live through last winter while other greens benefited by the covers
placed to protect them. Hundreds of staff hours have been invested in establishment
of the ninth green. The process, which began in early spring, initially attempted
propagate the green by reseeding. Seeding was done on May 5, and repeated on
May 23, May 26, June 6, and June16. The golf traffic would not allow the seeding to
effectively grow. Staff began the arduous attempt to rejuvenate the green by the use
of turf plugs. The source for the plugs was the chipping green. On June 30, this
painstaking project of daily plugging continued through July 25. The drought
conditions offered additional challenges.
2. One half of the turf on the chipping green was required to replace the turf on the ninth
green. Repair to the chipping green began in early August. The process of
replacement of the USGA greens mix began with leveling, watering, tamping and
settling the soil. The process was repeated until the maximum level of the green was
achieved. The green was seeded August 15, and several additional times until the turf
filled in the entire green.
3. The turf maintenance equipment wash area required improvements. The wash area
drained directly into the Judicial Ditch #1 on the golf course and into the watershed.
By state statute this is not permitted. This practice increased fertility in the watershed
by the excess phosphorous from turf clippings washed off equipment. Staff replaced
the antiquated drainage with a catch basin and a 12’ PVC pipe for unobstructed flow.
The catch basin can be cleaned by the use of the city’s vac.
4. The drought this season was the worst experienced since 1988. This insufficiency of
rain created a demand for irrigation that began in June. With ½” of rain in early July a
trace one day in August and in September. This lack of moisture was complicated by
out fine sand soils at The Bridges. Additional irrigation was mandatory to maintain the
quality of the course. The quality of the golf course is essential in the present market
place to attract and maintain loyal customers. It is expensive to run the irrigation to
this extent. The additional utility expenditure for the electricity to run the irrigation
pump is $900 above 2003. The labor to hand water throughout the golf course
season topped 1000 hours.
Group Events.
The Bridges was host to 59 Group Events in the 2003 season. Group events ranged in
groups of sixteen to over one hundred and twenty-six patrons. The average group being
approximately thirty-two patrons. Group patrons are especially valued. Revenues during
group events are generally enhanced by an eagerness to purchase from the range,
beverage cart and golf car rentals. We are pleased to announce to date there are four
Group events scheduled for the 2004 season.
Golf Activity.
As mentioned on the first page of this report, the golf course has worked toward many
priorities. The essential priority is to operate in an efficient manor.
Here is a summary of the Golf Course activity thus far:
1. 2003 Rounds of golf 33,000
2. 2003 Buckets sold 17,000
3. 2003 Golf car rental 3400
4. Jar Ball Sale # 1600
5. Group Events 59 groups
6. Beverage Cart Sale $22,000
7. Lesson $7,978
8. League Administration $23,000
9. League Fees $109,000
10. Bring Your Family 33 youth
11. Free PGA Lesson Nine
12. Parades Two
13. JRLeague Participation 220 youth
Continuing Education / Professional Enhancements.
Continuing education and training is important to ensure staff remains knowledgeable in the
various facets of their position and allows for the broadening of their skill which is a benefit to
the community by improving the business at the golf course. An example of some of the
training opportunities staff attended include:
• Food Handlers Certification (Manthis).
• Minnesota Golf Council Member (Burg).
• Midwest Public Managers Association Spring/Summer/Fall Meetings (Burg and/or
Manthis).
• State Phosphorus Certification (Burg / Parker)
• PGA Technology in the Golf Business ( Manthis)
• Safety Training, Liability, Beverage Sales, Customer Service (All Seasonal Staff)
• Low Voltage Certification (Parker).
• Minnesota Turf and Grounds Foundation Annual Conference and Trade Show (Burg /
Parker).
• Pesticide Certification (Parker)
• University of Minnesota Turf and Field Day (Burg / Parker).
• Century College Facilities Management Advisory Board (Burg).
• PGA 2003 Junior Leader Award ( Manthis)
• PGA Fall Seminar (Manthis)
• Midwest Public Managers Association Fall Seminar (Burg).
Anticipated / Upcoming Activities
The Council and Mayor requested staff to review specific policies and procedures. Staff has
started accumulating information. During the off-season Staff will perform an assessment
audit to review the Golf Course practices and procedures. This will be an ongoing project to
develop policies as needed. Initially policies and procedures are being identified, organized,
and clarified. However, operational improvement will be modified as needed. Staff will work
on this throughout the off season.
Development of marketing strategies for the 2004 season are in the works. Advertising will
concentrate on the local market, within a ten to fifteen mine radius of the golf course.
Advertising strategies will include web based marketing, local organizations such as support
advertisements in local sport brochures or schedules, church bulletins, creative opportunities
such as local festivals and parades. Direct mail to local business, schools, churches and
organizations for any opportunity to enhance the image of The Bridges.
Attached 2004 Budget Summary through October 2003
_____________________________
Mary Burg
Golf Course Manager
763-286-7512
Local
Course Comparison
The
Bridges
Brightwood
Hills
Roseville
Cedarholm Centerbrook
Local
9 Hole
Private
2003 Rounds 33,000 22,000 36,000 26,600 22,900
2002 Rounds 32,000 21,000 31,700 21,000 23,500
2001 Rounds 40,600 22,000 34,400 28,790 23,500
2000 Rounds 44,400 29,000 40,000 34,400 31,000
2003 Range
Revenue $114,00 $79,000 n/a n/a n/a
2002 Range
Revenue $94,000 $120,00 n/a n/a n/a
2001 Range
Revenue $119,00 $129,00 n/a n/a n/a
Item No: 09F
Meeting Date: 11/24/03
Type of Business: CB
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kenneth Gammell, Television Production Coordinator
Item Title/Subject: Resolution 6136 Authorization to Purchase Character Generator
This report provides details for the proposed purchase of a character generator for
cable production.
The Capital Equipment fund (Account# 210-4350-7030) for 2003 is $10,000. Currently,
the amount remaining is $1,150. The proposed purchase price for a new character
generator is $3,100. This will require an increased appropriation of approximately
$1,950 for the Capital Equipment fund. The source of the additional funds necessary to
purchase this equipment will come from the Cable Equity fund. The Cable Equity fund
for 2002 was $140,811, and has increased in 2003.
1. Background
The Cable department uses a character generator to add the date and titles on the TV
screen during televised meetings at City Hall. The graphics are necessary for the
viewing audience to identify the type of meeting and date it was recorded. The graphics
also display the current item being discussed, making it easier for the viewer to keep
track of the proceedings. The current character generator is a Videonics TM3000,
purchased in 1998, and has a life expectancy of five years. The Videonics model is
considered non-professional, and was designed primarily for home video.
Originally, long-term improvement plans called for replacement of the existing character
generator in 2004. However, the current character generator has become increasing
unreliable, and is affecting the quality of video production.
2. Problems with Current Character Generator
Since I began working as Cable Coordinator in 2002, the Videonics C.G. (Character
Generator) has had intermittent problems. The problems include certain keys on the
keyboard not functioning, the video input connection cutting out, and not powering up
properly. These problems have caused delays in meeting proceedings. One of these
incidents occurred right before a City Council meeting in September. The nonfunctional
C.G. prevented video from being recorded, and the first 14 minutes of the meeting was
recorded with audio only. This later caused problems when the meeting was replayed,
and elicited complaints from the public. Since then, the C.G. has continued to be
unreliable, and needs to be replaced as soon as possible.
3. Professional versus “Prosumer”
One of the primary considerations when searching for a replacement model is the level
of quality needed for professional broadcast. The principle difference found when
comparing an inexpensive home video model, also known as “prosumer”, to a
professional model, is reliability. “Prosumer” models are generally manufactured with
cheaper components, and do not last as long as professional models. Professional
models cost considerably more, but are built better and have a longer life expectancy.
Another key difference is the features available. While some “prosumer” models are
often difficult to use, or lack the exact features desired, professional models provide
many features, and are designed to be used easily.
Videonics is among many companies who manufacture cheap home character
generators. They are usually compact and self-contained. Professional character
generators are built using personal computer hardware. This means that instead of a
small proprietary keyboard, which could be expensive to replace, the professional
model uses a standard PC keyboard, which is inexpensive. The professional model
uses all the functionality of a computer, such as a computer monitor to view the
program, and a mouse to easily create graphics and run the program. Computer
based software is also easily updated. A computer based C.G. also allows hard drive
storage for images, and network capabilities.
4. Professional Character Generator Options
Professional character generators have become extremely sophisticated in recent
years. Professional news broadcast, such as CNN, have many things going on the
screen at once. This could include the CNN logo, the current time, a banner, and other
information. Many news shows also have “tickers”, the information crawling across the
bottom of the screen. Professional graphics also have more visual impact, with custom
designed backgrounds and colorful banners. These features have become more
commonplace and are now expected as part of a professional broadcast. Professional
Character Generators generally start around $4,000 and go beyond $10,000,
depending on the features.
Research has found that many smaller broadcast facilities use a system from Compix
Media. Currently, CTV Cable Access uses the Compix system for their production
vans and studio. Recently, Arden Hills ordered the Compix system, and it was
installed earlier this year. The unit has been operating satisfactorily. The Compix
system has an intuitive windows interface, using the common “cut and paste” and “click
and drag” functionality. It allows the user to design their own graphics, and allows the
user to alter the color, size, shape, and placement on the screen. It can save multiple
pages to a hard drive, and has a variety of transitions, such as dissolve or wipe effects
when switching from one page to the next. It also can display the current time, and can
import pictures and other graphics for display. Another key feature is the ability to
display a graphic page while simultaneously editing another graphic page. This allows
the user to make last second changes without losing the current graphic on the screen.
Most of the features described above are not available in the “prosumer” models. I
have been using the Compix extensively over the past year at CTV and Arden Hills, and
have become comfortable using it.
5. Quotes and Preferences
Here is how the Compix LCG3000 system compares in price to other similar character
generators.
Compix LCG3000 (without monitor) $3,149 (list)
Videonics Power Script 4000 $4,399 (Markertek)
AVS Manuscript Cadet $4,995 (list)
The Compix system is over $1000 cheaper than the other models, and has all the
desired features.
Here are lowest quotes I have obtained for the Compix system. This includes
searching the internet and local companies. (Note, Markertek does not sell this
product)
Alpha Video $3,224
EPA $3,210 (monitor not included)
Micro Media $3,149 (monitor not included)
CTV $3,100
A suitable 17” computer monitor that is not included in two of the quotes:
View Sonic A70f+ Monitor $179.97 (CompUSA)
The quote of $3,100 from CTV is the lowest, and includes a 17” monitor. CTV custom
builds the Compix systems for their own use, as well for other cities that CTV provides
services for. Since CTV provides 100 free service hours per year to the City of Mounds
View, CTV will also provide any maintenance or repair (based on warranty) for the unit.
6. Summary
The current character generator has become unreliable and has affected the
proceedings of meetings conducted in the council chambers. The need to replace the
current C.G. with a professional model has become urgent. The funds to replace the
unit are available with an increase appropriation for the Capital Equipment fund, using
available funds from equity. A modern character generator will enhance the graphics
added to televised meetings at City Hall, and should provide more reliable service.
Recommendation: Staff recommends the purchase of the Compix LCG3000
Character Generator from CTV for $3,100.
Respectfully submitted,
________________________
Kenneth Gammell
RESOLUTION 6136
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving the Purchase
of two video decks for the Cable Department
WHEREAS, the City’s current character generator is not capable of
producing professional graphics, and it’s use has become unreliable;
WHEREAS, staff recommends that a new professional character
generator be purchased in order to provide graphics for televised meetings at City hall.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City
Council does hereby approve the amount of $3400 for the purchase of the Character
Generator.
Adopted this 24th day of November, 2003.
Jerry Linke, Mayor
ATTEST:
Kurt Ulrich, City Administrator
SEAL
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
November 10, 2003 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Linke, Quick, Marty (7:03 p.m.), Stigney, and Gunn 16
17
4. APPROVAL OF AGENDA 18
19
A. Monday, November 10, 2003 City Council Agenda. 20
21
City Administrator Ulrich requested that Item 8c be removed from the agenda. 22
23
MOTION/SECOND: Stigney/Gunn. To Approve the Monday, November 10, 2003 Agenda as 24
Amended. 25
26
Ayes – 5 Nays – 0 Motion carried. 27
28
5. PUBLIC INPUT 29
30
David Jahnke of 8428 Eastwood Road asked for an update on the golf course billboards. 31
32
Community Development Director Ericson indicated that Clear Channel representatives are 33
working on setting up a meeting with legislators to get the process moving. 34
35
Mr. Jahnke asked whether Clear Channel is still paying the expenses on this. 36
37
Mayor Linke indicated that they are. 38
39
Mr. Jahnke asked when the report on how the golf course did this year would be available. 40
41
Council Member Marty arrived at 7:03 p.m. 42
43
Finance Director Hansen indicated a report on the audit would be available in June. 44
45
Mounds View City Council November 10, 2003
Regular Meeting Page 2
6. SPECIAL ORDER OF BUSINESS 1
2
A. Resolution 6130, a Resolution Canvassing the 2003 Election 3
4
Mayor Linke read the voting figures from Resolution 6130. 5
6
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 6130, a 7
Resolution Canvassing the 2003 Election. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
Council Member Stigney asked for the school district numbers. 12
13
Mayor Linke indicated that he did not have the school figures. He then indicated that there were 14
2,546 voters out of the 6,832 registered voters. 15
16
7. JUST AND CORRECT CLAIMS 17
18
A. Just and Correct Claims 19
20
Council Member Stigney asked for clarification of the expense reimbursement to Ms. Crane for 21
the Charter Commission. 22
23
Finance Director Hansen indicated that Ms. Crane had purchased two publications on behalf of 24
the City and the Charter Commission and the amount is being reimbursed to her. 25
26
City Administrator Ulrich indicated that the expense was for two publications ordered at the 27
request of the Charter Commission and there is an extra copy for City Hall. 28
29
Council Member Stigney commented that the League of Minnesota Cities used to provide those 30
publications without cost. 31
32
City Administrator Ulrich indicated that a bound publication was purchased and bound 33
publications were never provided free of charge. 34
35
Council Member Stigney asked for clarification of the expense reimbursement to Ms. Osmonson. 36
37
Finance Director Hansen indicated the expense was for a fire extinguisher of the City’s that was 38
serviced through a vendor retained through the fire department and Ms. Osmonson paid out of 39
her own pocket for that service and is being reimbursed for the cost. 40
41
Council Member Marty asked for clarification on the expense for Ameripride for mats for the 42
gym floor. 43
44
Mounds View City Council November 10, 2003
Regular Meeting Page 3
Finance Director Hansen indicated that the expense was for a rental of mats to cover the gym 1
floor during the election to avoid damage. 2
3
City Administrator Ulrich pointed out that the charge for the mats would be shared with the 4
school district. 5
6
Council Member Gunn asked for clarification on Check Number 112077. 7
8
Public Works Foreman Pittman indicated that it was for a Scout project where they laid timbers. 9
10
Council Member Gunn asked whether the cost for the playground gate latch and parts for the 11
slide would be paid for out of the Park and Recreation fund. 12
13
Finance Director Hansen indicated that this item is for maintenance for the playground 14
equipment at the Community Center and is charged as a building maintenance expense of the 15
Community Center. 16
17
Council Member Gunn asked whether repair to the slide in the park would come out of Park and 18
Recreation funds. 19
20
Finance Director Hansen indicated that the expense would come out of the parks maintenance 21
fund. He then explained that the park dedication fund is for capital items not for maintenance 22
charges. 23
24
Council Member Stigney asked for clarification on the one cell phone charge that appeared 25
higher than the others. 26
27
Finance Director Hansen indicated that the charge is for all the cell phones for that department 28
not one cell phone. 29
30
Council Member Stigney asked Staff to look into the number of phones out at the golf course and 31
the minutes being used. 32
33
Council Member Gunn indicated that the cell phone charges for the golf course have been pretty 34
consistent. 35
36
MOTION/SECOND: Marty/Stigney. To Approve Just and Correct Claims as Presented. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
8. CONSENT AGENDA 41
42
A. Licenses for Approval 43
B. Consideration of Resolution 6131, a Resolution Revising the Policy for Deferral 44
of Special Assessments by Senior Citizens or Disabled Persons 45
Mounds View City Council November 10, 2003
Regular Meeting Page 4
C. Resolution 6132, a Resolution Hiring Steven Vacek as the Public Works 1
Mechanic 2
D. Resolution 6133, a Resolution Approving a Sewer Connection and Maintenance 3
Agreement with Metropolitan Council Environmental Services 4
E. Establish an Executive Session Immediately Following the Meeting to Review 5
Contract Negotiations 6
7
MOTION/SECOND: Marty/Gunn. To Approve the Consent Agenda as Presented. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
9. COUNCIL BUSINESS 12
13
A. Mounds View Banquet Center Interim Agreement 14
15
City Administrator Ulrich indicated that the settlement agreement with the caterer has the vendor 16
leaving on November 11, 2003 and an RFP was done for Mounds View businesses that had 17
liquor and catering licenses to submit proposals to take over the service starting on November 12, 18
2003. He then indicated that three businesses qualify, The Mermaid, Roberts and Jakes and 19
proposals were received from Roberts and The Mermaid. 20
21
City Administrator Ulrich requested that Council discuss the proposals and accept one of them. 22
He then said that the agreement had been amended to include language that the City is not 23
obligated to reimburse the manager for events booked beyond the 60 day period once the 24
manager has been terminated and the manager agrees not to schedule any events at the banquet 25
center after having been terminated. 26
27
Economic Development Coordinator Backman briefly reviewed the proposals with Council. 28
29
Economic Development Coordinator Backman indicated that Staff had reviewed the proposals 30
using seven criteria. He then said that both businesses have said they are willing to have an on 31
site individual at the banquet center thought it was not a requirement under the RFP. He also 32
indicated that the Waste family has a number of people with a lot of good experience with 33
marketing and sales and The Mermaid has six people with good experience with marketing, sales 34
and catering. 35
36
Economic Development Coordinator Backman indicated that the edge goes to The Mermaid in 37
sales and marketing plan as information on marketing activities was provided for all 12 months 38
of the year. The Roberts proposal discussed some months but not all 12. 39
40
Economic Development Coordinator Backman indicated that both businesses prefer to go with 41
the minimum monthly rate of $6,000 per month beginning in January of 2004 but Roberts had an 42
additional amount that is 5% of food sales excluding liquor and that would be approximately an 43
additional $10,000 per year. 44
45
Mounds View City Council November 10, 2003
Regular Meeting Page 5
Economic Development Coordinator Backman indicated that just looking at the compensation 1
rate gives the edge to Roberts for that category. He then said that neither of the proposals 2
addressed a possible element of having events in the gymnasium. In that case, he would look at 3
the marketing sales force and there would be a need to negotiate those rates for events in the 4
gymnasium. 5
6
Economic Development Coordinator Backman indicated that both businesses would do a fine job 7
and both have agreed to contact existing bookings to reassure and ensure that previous 8
arrangements will be upheld. 9
10
Mayor Linke asked for permission of Council to abstain from the discussion and vote on this 11
matter because he is the President of the Lions Club and the Lions are negotiating with both 12
businesses for gambling locations. 13
14
Council Member Quick asked whether the other Lions members should abstain as well. 15
16
Mayor Linke indicated he is the CEO and is the one that would be signing the agreements and 17
making the final decisions. He then said that the other Lions do not participate in the discussions 18
if they are not on the gambling committee. 19
20
Council Member Stigney indicated that if Mayor Linke felt there was a conflict then he should 21
not vote. 22
23
Mayor Linke indicated he does not feel he would have a conflict but said he wanted to let know 24
residents know of the situation. 25
26
Council Member Marty indicated that he is on the gambling committee and should abstain also. 27
28
City Administrator Ulrich indicated that he had discussed this matter with the City Attorney and 29
he does not feel there is any conflict of interest but the choice to abstain or not rests with 30
Council. 31
32
Council Member Stigney indicated that the City’s Code states that if any Council Member feels 33
there is a conflict of interest they need to seek unanimous approval to abstain but Roberts Rules 34
of Order says you can abstain from anything. He then said that when he asked to abstain at the 35
last meeting he was told he could not but he feels as a citizen he can abstain any time. 36
37
Mayor Linke indicated he wanted to let everyone know that he is the CEO of the Lions Club this 38
year. 39
40
Council Member Quick indicated he had told Council Member Stigney that he needed 41
permission to abstain and did not say he could not and the request never went to a vote. 42
43
Council Member Quick asked how many members of the Lions are on Council. 44
45
Mounds View City Council November 10, 2003
Regular Meeting Page 6
Mayor Linke indicated there were two. 1
2
Mr. Hall indicated that he has signed the contract with the Lions and locked in for two years so 3
there is no more negotiation with him. 4
5
Council Member Gunn indicated see did not see an issue with Mayor Linke participating in the 6
discussion and vote. 7
8
Mr. Waste indicated that there would not have been an issue at all if the checks from the Lions 9
were received on time. He then said he was to have received a check today from the Lions but 10
that did not happen. 11
12
City Administrator Ulrich indicated the City Attorney has advised the City to keep the issues 13
separate and the item on the agenda is the contract. 14
15
Council Member Stigney indicated he had no objection to the Mayor abstaining as he feels he has 16
that right. 17
18
Council Member Gunn asked whether The Mermaid would have a person at the banquet center 19
answering the phones. 20
21
Mr. Hall indicated that the phone and computer systems would be tied together and there will be 22
someone there to answer the phones. 23
24
Council Member Marty commented that there was a difference in pricing between Roberts and 25
The Mermaid and asked whether the higher prices would mean some residents would not be able 26
to afford an event at the banquet center. 27
28
The Mermaid representative indicated that the menus are used very seldom as they usually 29
customize every event based on their budget. She then said that they do a lot of events at the 30
lower end including events for the school. 31
32
Jackie Waste indicated that she feels going higher than $22.00 for dinner prices the banquet 33
center right out of the market because the City of Mounds View is a middle of the road suburb 34
and, to stay booked every Friday and Saturday for weddings higher prices would hinder that. She 35
then said that to make money at the banquet center, 40% of the business would need to be 36
weddings. 37
38
Mayor Linke commented that Roberts would be forming an organization to handle this work if 39
they are approved. 40
41
Mr. Waste indicated that the parties involved have worked together for years and worked 42
together well. 43
44
Mayor Linke indicated that all of the other parties have existing jobs. 45
Mounds View City Council November 10, 2003
Regular Meeting Page 7
1
Economic Development Coordinator Backman indicated that both parties have reviewed the RFP 2
with the changes and signed the agreement. He then reviewed the changes to the RFP agreement. 3
4
City Administrator Ulrich pointed out that the item at the bottom of the Staff report should be 5
added as it was not included with the original agreement that was sent out. 6
7
Council Member Marty asked if both parties are aware of the paragraph. 8
9
City Administrator Ulrich read the paragraph clarifying the language on future scheduled dates. 10
11
Mr. Hall indicated he understands and agrees. 12
13
Mr. Waste said he understands but thought one of the concerns was that the manager kept 14
booking and it was important to keep booking. He then said he can agree but most important 15
was to continue booking and not turn business away. He further commented that he has no 16
problem continuing booking and agreeing. 17
18
Council Member Stigney asked if the language should be modified to book through the City. 19
20
Economic Development Coordinator Backman indicated this matter has been discussed at length 21
with the City Attorney and, for simplicity sake, the City Attorney prefers the language proposed. 22
23
Council Member Stigney asked if all deposits will go to the manager. 24
25
Economic Development Coordinator Backman indicated the discussion with the City Attorney 26
regarding deposits was lengthy but the consensus was that the City is in a landlord relationship 27
and how the deposits is the tenants responsibility. 28
29
Council Member Stigney commented that deposits brought in over the 60-day period could 30
disappear and leave the City with the responsibility of continuing the booking without the 31
deposit. 32
33
Economic Development Coordinator Backman indicated that the caterers want good 34
relationships with their clients and they will find ways of satisfying the needs. He then said that 35
he feels comfortable the matter would be addressed by the caterers. 36
37
Council Member Stigney asked how much rental the City would be getting from Community Ed. 38
39
Economic Development Coordinator Backman indicated that Community Ed was paying $11.00 40
per square foot but the current market dictates from $6.00 to $8.00 per square foot. He then said 41
that additional breakout rooms will mean the City will see a fair number of corporate and non-42
profits using the center. 43
44
Mounds View City Council November 10, 2003
Regular Meeting Page 8
Council Member Stigney indicated that the City gets the same money regardless of whether they 1
use breakout rooms and he has an issue with tying in the Community Ed space to the banquet 2
center to allow the manager to get the money. He then asked what the buyout figure is. 3
4
Economic Development Coordinator Backman indicated the amount is $28,500 and after the 5
$10,000 payment the City payout would be $18,500. He then indicated that from the standpoint 6
of having monthly payment the City is assured of covering overhead costs and that is his goal and 7
the $6,000 from either party covers overhead for both areas. He further commented that 8
continuing along the same path the City would certainly have substantial losses on the 9
Community Ed area. 10
11
Council Member Stigney indicated he would have liked to see the City go for an RFP with or 12
without the Community Ed space to see how much could be garnered using both spaces 13
separately. He then said he has an issue with the buyout being $28,500 when the first offer was 14
to payoff at $10,000. 15
16
Mayor Linke indicated the original settlement offer was no longer an option. 17
18
Council Member Stigney indicated he has an issue with the $10,000 contribution to do business 19
in the City and several questions with the RFP so he will not support this regardless of which 20
business Council chooses. He then said he does not think the City should wait until June to go 21
out for an RFP and he would prefer to look at the banquet center and the Community Ed space 22
and get all the options before paying $28,500. 23
24
Council Member Gunn indicated that both proposals looked good but she feels The Mermaid is 25
the one she feels confident can move in and get up to speed right away. 26
27
MOTION/SECOND: Gunn/Marty. To Approve the Banquet Center Interim Agreement With 28
The Mermaid. 29
30
Council Member Gunn indicated she picked The Mermaid mostly because of the staff, the 31
amount of staff that they have and the years of experience that they have. 32
33
Council Member Marty agreed and said that the one thing that caught his eye was the marketing 34
ability of The Mermaid and noted that they have spent $129,000 this year on marketing. He then 35
said that in the proposal The Mermaid has marketing planned for each month. 36
37
Council Member Marty indicated that The Mermaid staff is assembled and ready to go and the 38
Roberts team would come on board to form an organization for this project. He then said that 39
both proposals were very good but the edge went to The Mermaid for him. 40
41
Mr. Waste indicated they would like to have the chance to do the ramp up and this is 14 months 42
worth of work. He then said that, as for staffing, no one carries that many people on the payroll 43
and would have to hire. 44
45
Mounds View City Council November 10, 2003
Regular Meeting Page 9
Mayor Linke indicated that they were referring to the sales staff. 1
2
Mr. Waste indicated that he has been doing a great job at the banquet center with the liquor side 3
of things and the people that would be working with him have 15 to 20 years of catering 4
experience. 5
6
Mayor Linke agreed but said The Mermaid has six people and Roberts would have two. 7
8
Mr. Waste indicated he had called in earlier today to request information on insurance and did 9
not receive an answer to his question. 10
11
City Administrator Ulrich indicated the question was whether The Mermaid had adequate 12
insurance. He then said that the files were checked and there is adequate insurance in place. 13
14
Mr. Waste asked whether that insurance was liquor liability insurance. 15
16
City Administrator Ulrich indicated it was. 17
18
Mayor Linke indicated the RFP from Roberts was at his house when he got home on Friday 19
night. 20
21
Council Member Stigney indicated his final comment is that he would like to reiterate that he is 22
voting no not because of The Mermaid but he has an issue with the RFP and how it ties the hands 23
of the City and he thinks the City should go out for an RFP to see how and who could maximize 24
revenues at the banquet center. He then commented that 14 months is too long for an interim 25
contract. 26
27
Council Member Marty thanked both establishments for submitting the information and for the 28
interest in working with the City. 29
30
Ayes – 3 Nays – 1(Stigney) Motion carried. 31
32
Mayor Linke abstained from voting. 33
34
City Administrator Ulrich clarified that the vote included the amendments as discussed. 35
36
Council indicated that it did. 37
38
Council Member Stigney indicated that Mayor Linke had not received unanimous consent of 39
Council to abstain from voting. 40
41
Ayes – 4 Nays – 1(Stigney) Motion carried. 42
43
Mounds View City Council November 10, 2003
Regular Meeting Page 10
B. Second Reading and Adoption of Ordinance 711, an Ordinance Authorizing 1
the Creation of a Pawn Overlay District 2
3
MOTION/SECOND: Quick/Marty. To Waive the Reading, Approve the Second Reading, and 4
Adopt Ordinance 711, an Ordinance Authorizing the Creation of a Pawn Overlay District. 5
6
ROLL CALL: Linke/Quick/Marty/Stigney/Gunn 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
C. Second Reading and Adoption of Ordinance 712, an Ordinance Establishing 11
Licensing and Operation Regulations for Pawnshops 12
13
MOTION/SECOND: Gunn/Marty. To Waive the Reading, Approve the Second Reading, and 14
Adopt Ordinance 712, an Ordinance Establishing Licensing and Operation Regulations for 15
Pawnshops. 16
17
ROLL CALL: Linke/Quick/Marty/Stigney/Gunn 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
D. Resolution 6134, a Resolution Authorizing a Step Increase for Linda Meyer 22
23
Council Member Stigney read Resolution 6134. 24
25
MOTION/SECOND: Quick/Marty. To Approve Resolution 6134, a Resolution Authorizing a 26
Step Increase for Linda Meyer. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
E. Resolution 6135, a Resolution Authorizing a Step Increase for Ken Gammell 31
32
City Administrator Ulrich read Resolution 6135 noting that the Resolution needed to be amended 33
to reflect the part time status of Mr. Gammell. 34
35
MOTION/SECOND: Marty/Gunn. To Approve Resolution 6135, a Resolution Authorizing a 36
Step Increase for Ken Gammell as Amended. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
Mounds View City Council November 10, 2003
Regular Meeting Page 11
10. APPROVAL OF MINUTES 1
2
A. City Council Minutes October 27, 2003 3
4
Council Member Marty requested the following changes: On Page 7, Line 17 add that he had 5
brought up the corner lots were assessed for both streets and he feels this was more equitable. 6
On Page 8, Line 19 indicated that Marty said that “six sidewalks would not make it safer”. On 7
Page 9, Line 24 correct the spelling of Heider. On Page 13, Line 36 add and confirm that Ken 8
Heider said that County Road H is non-programmed through 2008 and Line 44 correct spelling 9
of Jaschke. Page 14, Line 7 indicate that Marty said that Sunnyside is the smallest Elementary 10
and Edgewood is the smallest Middle school. On Page 14 insert Sommer after Police Chief. 11
12
Council Member Gunn requested the following changes: On Page 8, Line 4 change limits to 13
“limit”. Line 43 change crosswalk to “sidewalk”. 14
15
MOTION/SECOND: Marty/Stigney. To Approve the City Council Minutes for October 27, 16
2003 as Amended. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
B. City Council Work Session Minutes November 3, 2003 21
22
Council Member Stigney requested the following change: Indicate that he changed his vote 23
because it made no difference in the outcome but had asked for permission to abstain but was 24
told by Council Member Quick he could not do so without permission of Council. 25
26
MOTION/SECOND: Stigney/Marty. To Approve the City Council Work Session Minutes for 27
November 3, 2003 as Amended. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
11. REPORTS 32
33
A. Reports of Mayor and Council 34
35
Council Member Stigney indicated that a motion to postpone can be discussed per Roberts Rules 36
of Order. 37
38
Council Member Marty indicated that a resident had been before Council on October 27, 2003 39
concerning the noise and he wanted to note that the noise ordinance is on the upcoming work 40
session agenda for discussion. 41
42
B. Reports of Staff 43
44
City Administrator Ulrich indicated that City Hall would be closed on Veteran’s Day. 45
Mounds View City Council November 10, 2003
Regular Meeting Page 12
1
Community Development Director Ericson reminded Council of the grand opening of Abbey 2
Carpet on November 15, 2003 as well as another invitation to a meeting on the remodeling plan 3
book on November 20, 2003 at 5:30 p.m. He then indicated that the Planning Commission held 4
a public hearing concerning the Harstad Property known as Long View Estates. He also noted 5
that there would be more discussion and a recommendation would be coming forward for 6
Council discussion and consideration. 7
8
Director Ericson indicated that the Planning Commission had granted a variance to allow for a 9
redevelopment project on the Amoco site that will be coming to Council soon. 10
11
Council Member Quick asked if a plat map would be available for the subdivision. 12
13
Community Development Director Ericson indicated he had a plat map in his office. 14
15
C. Reports of City Attorney 16
17
None. 18
19
12. Next Council Work Session: Monday, November 17, 2003(special) 20
Next Council Meeting: Monday, November 24, 2003 21
22
13. ADJOURNMENT 23
24
Mayor Linke recessed the meeting to closed session at 8:28 p.m. 25
26
27
Transcribed and recorded by: 28
29
30
Joan Lenzmeier 31
Timesaver Off Site Secretarial, Inc. 32