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Home My WebLink AboutAgenda Packets - 2002/02/11M:\MasterFiles\1999 thru 2010\2002\City Council\Council Packets\02-11-02\Agenda, February 11, 2002.doc CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MONDAY, FEBRUARY 11, 2002 7:00 p.m. 1. CALL TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. UNFINISHED BUSINESS 6. CONSENT AGENDA A. Just and Correct Claims B. Licenses for Approval C. Resolution 5708 Approving a Charitable Gambling License for the New Brighton-Mounds View Chamber of Commerce D. Resolution 5702 Authorizing Expenditure for Two Cellular Phone Accounts for Community Development as Identified in the 2002 Budget – Ericson E. Set a Public Hearing for 7:05 pm, Monday, February 25, 2002, to Consider the Revised Preliminary Plat for the Longview Estates Major Subdivision; Planning Case MA01-001 (No Report) F. Resolution 5711 Authorizing Payment to Elegant Thymes Management Co. G. Resolution 5705 Approving Appointments to the Parks and Recreation Commission and the Planning and Zoning Commission (Ericson) H. Resolution 5699 Approving a Severance Payment to Joan Babekuhl 7. COUNCIL BUSINESS A. Finance Department Quarterly Report-Charlie Hansen B. Community Development Quarterly Report – Jim Ericson C. Fire Department Quarterly Report-Nyle Zikmund M:\MasterFiles\1999 thru 2010\2002\City Council\Council Packets\02-11-02\Agenda, February 11, 2002.doc City Council Agenda February 11, 2002 Page 2 8. SPECIAL ORDER OF BUSINESS A. Resolution 5710 Appointing Mark Pothen and Mike Szczepanski to the Park and Recreation Commission 9. REPORTS 10. APPROVAL OF MINUTES A. January 7, 2002 B. January 28, 2002 11. CLOSED SESSION A. To Discuss Labor Negotiations B. To Discuss Threatened/Potential Litigation 12. Next Council Work Session: February 19, 2002 Next Council Meeting: February 25, 2002 13. ADJOURNMENT RESOLUTION NO. 5708 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING PREMISES PERMIT APPLICATION FOR THE NEW BRIGHTON-MOUNDS VIEW AREA CHAMBER OF COMMERCE TO CONDUCT CHARITABLE GAMBLING AT JAKES IN THE CITY OF MOUNDS VIEW WHEREAS, the New-Brighton Mounds View Chamber of Commerce has requested that the Council allow them to conduct charitable gambling at Jake’s; and WHEREAS, the Gambling Control Board requires that the local unit of government (city or county) pass a resolution specifically approving or denying the Premises Permit Application; and WHEREAS, a copy of the local unit of government’s resolution approving or denying the application must be voted on by the City Council; and WHEREAS, the New Brighton-Mounds View Chamber of Commerce is in compliance with all charitable gambling requirements of Ordinance 691, which becomes effective March 9, 2002; and WHEREAS, it is the desire of the City of Mounds View to assist in the economic prosperity of the local business owners. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby authorize the New-Brighton Mounds View Chamber of Commerce to conduct charitable gambling at Jake’s beginning March 9, 2002. Adopted this 11th day of February 2002 Richard Sonterre, Mayor ATTEST: Kathleen F. Miller, City Administrator SEAL Motion: Second: Sonterre Quick: Stigney: Marty: Thomas: Item No. 6F Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Resolution 5711 Approving Payment to Elegant Thymes Management Company for Management of the Mounds View Banquet and Conference Center Date of Report: February 7, 2002 The attached resolution authorizes payment of management fees to Elegant Thymes for the period of time in 2001 during which they were the managers. This is based upon a method for calculating management fees agreed upon by the city staff and the city’s new auditors, MMKR. First, a total management fee for the year 2001 was calculated without regard for who was managing. This fee was $12,193.03. Then it was determined what percentage of total revenues was earned under each manager. These percentages were then multiplied by the total fee to determine each manager’s share. The resolution authorizes payment to Elegant Thymes of their share of the management fee ($9,607.61) less previous payments. Respectfully Submitted, Charles Hansen RESOLUTION NO. 5711 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING PAYMENT TO ELEGANT THYMES MANAGEMENT COMPANY FOR MANAGEMENT OF THE MOUNDS VIEW BANQUET AND CONFERENCE CENTER WHEREAS, on March 27, 2001 the City of Mounds View suspended the contract of Innovative Images for management of the Mounds View Banquet and Conference Center; and WHEREAS, on March 27, 2001 Elegant Thymes Management Company was asked by the City of Mounds View to manage the Mounds View Banquet and Conference Center on a temporary basis; and WHEREAS, Elegant Thymes Management Company has been managing the Mounds View Banquet and Conference Center since March 27, 2001; and WHEREAS, management fees for the full year would be $12,193.03 under the terms of the Banquet Center Management Agreement, and WHEREAS, Elegant Thymes Management Company managed the Mounds View Banquet and Conference Center during the period in which 79% of the gross revenues were earned and so would be due 79% or $9,607.60 of the management fees; and WHEREAS, the City Council wishes to compensate Elegant Thymes Management Company for services rendered between March 27, 2001 and December 31, 2001. NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View will compensate Elegant Thymes Management Company per the “Banquet Center Management Agreement”; and NOW, THEREFORE, BE IT FURTHER RESOLVED that based on $50,643.42 in net revenues, the Mounds View City Council wishes to pay Elegant Thymes $2,330.07 ($9,607.61 less previous payments) per the Banquet Center Management Agreement for the period of March 27, 2001-December 31, 2001. Adopted this 11th day of February, 2002. Resolution No. 5711 February 11, 2002 Page 2 Richard Sonterre, Mayor ATTEST: Kathleen F. Miller, City Administrator SEAL Motion by: Second by: Sonterre Quick Stigney Marty Thomas EXHIBIT A Total Management Fee Payable for 2001 Annual Net Revenues Compensation Rate Compensation First $30,000.00 Flat rate $6,000.00 $20,643.42 30% over first $30,000 $6,193.03 Total $50,643.42 $12,193.03 Allocation Between Management Companies Period Net Revenues % of Total Compensation Innovative Images 1/1/01 – 3/27/01 $10,738.48 21.2% $2,585.42 Elegant Thymes 3/28/01 12/31/01 $39,901.94 78.8% $9,607.61 Total $50,643.42 $12,193.03 Total Due to Elegant Thymes for 2001. $9,607.61 Paid in October per Resolution 5611. $2,100.00 Paid in December per Resolution 5675. $5,177.54 Remaining Balance Due. $2,330.07 M:\MasterFiles\1999 thru 2010\2002\City Council\Council Packets\02-11-02\Item 6G-Reso 5705 - Approving Board Appointments.doc RESOLUTION NO. 5705 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION FORMALLY APPROVING BOARD AND COMMISSION MEMBERS APPOINTED BY THE CITY COUNCIL TO FILL VACANCIES ON THE PLANNING AND ZONING COMMISSION AND THE PARKS AND RECREATION COMMISSION WHEREAS, the Mounds View Planning and Zoning Commission and the Mounds View Parks and Recreation Commission consist of members appointed by the Mayor with the approval of the majority of the City Council; and, WHEREAS, on January 14, 2002, the City Council approved the appointment of Jerome Kunz to the Parks and Recreation Commission for a three year term expiring December 31, 2004; and, WHEREAS, on January 28, 2002, the City Council approved the appointment of Liz Song to the Planning and Zoning Commission for a three-year term expiring December 31, 2004; and, NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City Council do hereby approve the appointments as so identified. Adopted this 11th day of February, 2002. _____________________________ Richard Sonterre, Mayor Attest: _____________________________ Kathleen Miller, City Administrator SEAL Motion: ________ Second: ________ Sonterre: Stigney: Quick: Thomas: Marty: Consent Agenda Item 6g RESOLUTION NO. 5699 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution 5699 Approving Severance for Joan Babekuhl WHEREAS, Joan Babekuhl has resigned from her position as Administrative Assistant with the City of Mounds View effective January 25, 2002; and WHEREAS, Joan Babekuhl is entitled to the following benefits per the City of Mounds View Personnel Manual, Section 4.35D Separation Compensation: • 100% of accrued and unused vacation time-estimated at 14.75 hrs x $17.12/hr=$252.52, and • 50% of accrued and unused sick leave (59.52 hrs x 50%) = 29.76 hrs x $17.12/hr=$509.49 WHEREAS, Joan Babekuhl is entitled to the following benefits per the City of Mounds View Personnel Manual, Section 3.25C, Overtime Pay: • 8.15 hours x 17.12/hr= $139.53 WHEREAS, Joan Babekuhl is paid from the General Fund. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time severance payment in the amount of $901.54 to Joan Babekuhl. Adopted this 28th day of January, 2002. Richard Sonterre, Mayor ATTEST: Kathleen F. Miller, City Administrator SEAL Motion by: Second by: Sonterre Quick Stigney Marty Thomas Page 1City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- General Fund Revenues Taxes 100-3101 Advalorem taxes-Current 2,166,916.00 1,615,530.53 74.55%1,769,652.00 1,218,574.03 100-3102 Ad valorem taxes - delinquent - 14,789.06 -- 15,370.66 100-3111 Mobile home taxes - current 13,000.00 16,806.45 129.28%13,000.00 17,725.76 100-3112 Mobile home taxes - delinquent 4,000.00 7,219.95 180.50%4,000.00 6,916.16 100-3121 Fiscal disparity - current - 543,300.27 -- 532,355.49 100-3125 Excess TIF 18,000.00 38,252.38 212.51%18,000.00 20,635.28 100-3180 Franchise tax 168,000.00 216,140.34 128.65%195,000.00 233,889.52 100-3190 Penalties & interest 700.00 1,606.89 229.56%- 1,308.22 100-3192 Forfeited tax sale apportionments 800.00 - 0.00%- 15,200.20 100-3195 Hotel-Motel Tax 8,303.53 -- - Total Taxes 2,371,416.00 2,461,949.40 103.82%1,999,652.00 2,061,975.32 Licesnse and permits 100-3211 Liquor: on-sale license 16,000.00 21,720.30 135.75%16,000.00 14,720.00 100-3212 Liquor: off-sale 600.00 650.00 108.33%600.00 800.00 100-3214 Sunday liquor sales - 400.00 -- - 100-3215 Malt liquor: on-sale license - 1,000.00 -1,000.00 2,000.00 100-3216 Malt liquor: off sale license 250.00 500.00 200.00%400.00 - 100-3221 Tobacco license 2,500.00 2,550.00 102.00%2,500.00 2,250.00 100-3223 Amusement device license 2,900.00 1,040.00 35.86%2,900.00 900.00 100-3230 Sunday liquor sales - 200.00 -- - 100-3231 Bowling alley license 480.00 640.00 133.33%480.00 640.00 100-3232 Garbage hauling license 2,000.00 1,495.00 74.75%2,000.00 2,020.00 100-3233 Gasoline station license 1,200.00 710.00 59.17%1,200.00 950.00 100-3234 Used car sales license 150.00 150.00 100.00%150.00 150.00 100-3235 Kennel license 150.00 80.00 53.33%150.00 80.00 100-3236 Restraurant license 4,300.00 4,565.00 106.16%4,100.00 4,345.00 100-3238 Transient & solicitor license 800.00 560.00 70.00%800.00 700.00 100-3239 Apartment license 8,700.00 8,820.00 101.38%8,700.00 9,035.00 100-3241 Dog license 800.00 683.00 85.38%1,400.00 1,913.50 100-3250 General contractor license 1,500.00 955.00 63.67%1,500.00 1,000.00 100-3251 HVAC contractor license 2,500.00 2,760.00 110.40%2,500.00 2,760.00 100-3252 Cement contractor license 75.00 - 0.00%50.00 80.00 100-3253 Asphalt contractor license 450.00 680.00 151.11%450.00 400.00 Page 2City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-3254 Excavating contractor license 50.00 80.00 160.00%50.00 160.00 100-3255 Sign & billboard license 400.00 410.00 102.50%400.00 505.00 100-3256 Sewer & water contractor license 200.00 80.00 40.00%200.00 240.00 100-3257 Other contractor license 600.00 600.00 100.00%650.00 760.00 100-3258 License check fee - 1,010.35 -- 1,139.58 100-3260 Fire permits - 500.00 -- 100.00 100-3268 Plan check fee - 44,816.99 -- 26,426.25 100-3270 Building permits 75,000.00 84,675.06 112.90%50,000.00 90,328.02 100-3271 Building permit - fixed fee 6,000.00 16,223.94 270.40%6,000.00 16,404.51 100-3272 Accessory building permit 400.00 25.00 6.25%400.00 1,165.88 100-3273 HVAC permit 9,000.00 29,072.25 323.03%7,000.00 14,434.70 100-3274 Plumbing permit 6,000.00 4,979.75 83.00%4,000.00 4,187.46 100-3275 Non-building permit 3,000.00 5,707.00 190.23%2,500.00 5,069.45 100-3277 Fire Department permits - 300.00 -- 351.00 100-3279 Conditional use permit 1,200.00 500.00 41.67%1,200.00 1,125.00 100-3280 Building surcharge (500.00) 5,309.41 -1061.88%100.00 158.27 100-3281 Fixed fee building surcharge - 86.26 -- 39.29 100-3282 Mechanical/Commercial surcharge - 264.52 -- 9.80 100-3283 HVAC surcharge 100.00 51.44 51.44%- 62.70 100-3284 Plumbing surcharge - 30.43 -- 14.98 100-3286 Sewer & water surchage - 25.00 -- 63.71 Total licesnse and permits 146,805.00 244,905.70 166.82%119,380.00 207,489.10 Intergovernmental 100-3318 Federal police grant 68,000.00 - 0.00%- 559.48 100-3341 Local government aid 760,562.00 760,562.00 100.00%741,994.00 741,994.00 100-3342 Homestead credit 389,235.00 389,235.00 100.00%389,139.00 389,139.00 100-3343 Homestead credit - mobile homes - 11,148.00 -- 11,148.00 100-3346 PERA aid 8,671.00 8,671.00 100.00%8,671.00 8,671.00 100-3347 Low Income Housing Aid 4,226.00 4,226.00 100.00%5,086.00 5,086.00 100-3348 Civil Defense 1,300.00 1,188.00 91.38%1,300.00 1,263.00 100-3351 MSA - street maintenance 82,000.00 46,007.50 56.11%80,000.00 92,150.00 100-3355 Police insurance premium tax 92,000.00 76,554.00 83.21%90,000.00 83,433.00 100-3356 Police training aid 5,000.00 6,880.49 137.61%5,000.00 7,895.45 100-3359 Other state grants 2,000.00 5,000.00 250.00%2,000.00 42,676.00 100-3370 Other local government revenue - - -- 305.00 100-3371 ISD # 621 DARE aid 47,610.00 10,023.00 21.05%1,600.00 9,161.00 Page 3City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total intergovernmental 1,460,604.00 1,319,494.99 90.34%1,324,790.00 1,393,480.93 Charges for services 100-3410 Advertising revenue - - -1,000.00 - 100-3415 Housing Inspections - 350.00 -- 200.00 100-3416 Recording Fees - 49.00 -- 19.95 100-3417 Spec. assessment & A/R search 400.00 10.00 2.50%500.00 10.00 100-3418 HRA Inspections 750.00 3,480.00 464.00%1,500.00 2,832.00 100-3419 Investigations 500.00 - 0.00%900.00 - 100-3421 Police reports 1,500.00 841.13 56.08%1,200.00 616.13 100-3422 Copies 300.00 199.31 66.44%300.00 131.14 100-3423 Customer service 500.00 488.23 97.65%500.00 502.75 100-3426 Reimbursed staff time 1,000.00 - 0.00%- - 100-3430 Right-of-way - 600.00 -- - 100-3431 Street opening fee 50.00 79.80 159.60%50.00 115.00 100-3432 Tree removal charges 6,000.00 11,031.50 183.86%6,000.00 7,932.00 100-3433 Overload permits 5,000.00 6,460.00 129.20%5,000.00 5,360.00 100-3460 Easement vacation - 250.00 -- - 100-3461 Subdivision fee 750.00 3,600.00 480.00%750.00 850.00 100-3462 Variance 1,000.00 1,800.00 180.00%1,000.00 1,100.00 100-3463 Rezoning 500.00 750.00 150.00%500.00 3,000.00 100-3464 Development fee - non refundable 800.00 2,012.50 251.56%800.00 2,375.00 Total charges for services 19,050.00 32,001.47 167.99%20,000.00 25,043.97 Fines and forfeits 100-3510 Ramsey County municipal court 38,000.00 28,137.60 74.05%31,000.00 31,417.83 100-3515 MN Highway Patrol 3,000.00 641.67 21.39%5,000.00 934.67 100-3520 Administrative offenses 5,500.00 1,670.00 30.36%5,500.00 3,965.00 100-3525 Alarm Violations 7,000.00 3,075.00 43.93%6,500.00 5,475.00 Total fines and forfeits 53,500.00 33,524.27 62.66%48,000.00 41,792.50 Miscellaneous 100-3610 Interest revenue 79,000.00 - 0.00%79,000.00 204,126.67 100-3634 Equipment rental - 1,680.00 -500.00 - 100-3665 Park site rental 1,750.00 2,100.00 120.00%- 1,191.00 100-3680 Miscellaneous revenue 10,000.00 6,586.89 65.87%10,000.00 3,107.11 100-3681 Sales tax - - -- 1.97 100-3685 Insurance Reimbursement 10,000.00 15,260.89 152.61%15,000.00 18,026.83 100-3690 Cash over & short - 11.12 0.00%- - Page 4City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-3911 Sale of assets 2,000.00 1,676.75 83.84%2,000.00 9,272.00 100-3912 Sale of materials 500.00 3,263.89 652.78%500.00 353.03 100-3972 Transfer from other funds 273,990.00 273,990.00 100.00%222,690.00 222,690.00 Total miscellaneous 377,240.00 304,569.54 80.74%329,690.00 458,768.61 Total Revenues:4,428,615.00 4,396,445.37 99.27%3,841,512.00 4,188,550.43 Expenses City Council 100-4100-0100 Salaries, regular 31,570.00 31,741.06 100.54%30,438.00 30,619.37 100-4100-0110 Salaries, overtime - 239.90 -- 16.19 100-4100-0300 Social Security 4,090.00 2,067.79 50.56%1,887.00 1,973.96 100-4100-0321 PERA coordinated - employer contribution - 1,115.06 -1,985.00 1,252.52 100-4100-0400 Health insurance - employer contribution 600.00 481.59 80.27%600.00 578.54 100-4100-0410 Life insurance - employer contribution - 135.14 -- 41.65 100-4100-0420 Dental insurance - employer contribution - 60.68 -- 16.52 100-4100-0500 Workers compensation 135.00 91.83 68.02%130.00 97.80 100-4100-1600 Operating supplies 3,300.00 2,960.48 89.71%2,800.00 5,383.00 100-4100-2100 Books & periodicals 100.00 - 0.00%100.00 - 100-4100-3030 Other professional services 33,650.00 13,386.29 39.78%32,675.00 127,672.57 100-4100-3100 Telephone 500.00 - 0.00%500.00 173.06 100-4100-3610 Memberships 17,500.00 14,439.00 82.51%16,700.00 17,426.45 100-4100-3630 Training & conferences 7,000.00 7,164.89 102.36%5,000.00 2,523.76 100-4100-4800 Insurance & bonds 1,400.00 885.73 63.27%1,400.00 1,344.07 100-4100-7030 Equipment - 372.66 -- 285.10 Total City Council 99,845.00 75,142.10 75.26%94,215.00 189,404.56 Advisory Commissions 100-4110-0150 Salaries, part-time 250.00 - 0.00%250.00 - 100-4110-0300 Social Security 19.00 - 0.00%19.00 - 100-4110-0500 Workers compensation 1.00 0.69 69.00%1.00 0.75 100-4110-1600 Operating supplies 700.00 135.62 19.37%700.00 111.13 100-4110-2100 Books & periodicals 100.00 - 0.00%100.00 - 100-4110-3030 Other professional services 2,000.00 1,006.86 50.34%1,400.00 5,711.54 100-4110-3630 Training & conferences 500.00 - 0.00%300.00 - Page 5City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4110-3900 Grants to other organizations 4,000.00 4,000.00 100.00%4,000.00 4,000.00 Total Advisory Commissions 7,570.00 5,143.17 67.94%6,770.00 9,823.42 City Administrator 100-4130-0100 Salaries, regular 92,350.00 90,693.99 98.21%91,594.00 68,000.18 100-4130-0300 Social Security 12,310.00 7,138.48 57.99%7,006.00 5,004.18 100-4130-0321 PERA coordinated - employer contribution - 4,698.10 -4,745.00 2,431.56 100-4130-0400 Health insuranace - employer contrib 6,285.00 2,056.36 32.72%5,790.00 4,823.19 100-4130-0410 Life insurance - employer contribution - 2,087.97 -- 309.31 100-4130-0420 Dental insurance - employer contribution - 258.79 -- 69.32 100-4130-0500 Workers compensation 710.00 482.97 68.02%715.00 537.86 100-4130-1600 Operating supplies 500.00 971.26 194.25%500.00 554.67 100-4130-2100 Books & periodicals 950.00 568.29 59.82%900.00 157.30 100-4130-3030 Other professional services 3,000.00 - 0.00%3,000.00 11,571.01 100-4130-3100 Telephone 150.00 - 0.00%150.00 - 100-4130-3430 Printing 150.00 - 0.00%150.00 - 100-4130-3610 Memberships 1,700.00 1,933.25 113.72%1,700.00 1,639.75 100-4130-3630 Training & conferences 5,850.00 1,858.18 31.76%4,850.00 2,071.29 100-4130-3800 Milage & parking reimbursement 3,000.00 2,886.45 96.22%3,800.00 1,589.93 100-4130-7030 Equipment - 494.49 -- 203.35 Total City Administrator 126,955.00 116,128.58 91.47%124,900.00 98,962.90 Elections 100-4140-0100 Salaries, regular 4,235.00 4,128.56 97.49%3,669.00 3,827.74 100-4140-0110 Salaries, overtime - 119.95 -- 4.74 100-4140-0150 Salaries, part-time regular pay - 187.02 -8,048.00 8,733.76 100-4140-0300 Social Security 565.00 322.49 57.08%1,087.00 290.83 100-4140-0321 PERA coordinated - employer contribution - 220.11 -- 198.57 100-4140-0400 Health insurance - employer contribution 300.00 240.78 80.26%300.00 289.23 100-4140-0410 Life insurance - employer contribution - 67.61 -- 20.85 100-4140-0420 Dental insurance - employer contribution - 30.38 -- 8.29 100-4140-0500 Workers compensation 30.00 20.41 68.03%61.00 45.89 100-4140-1140 Miscellaneous office supplies 100.00 - 0.00%200.00 96.10 100-4140-1600 Operating supplies 500.00 - 0.00%1,000.00 640.46 100-4140-3030 Other professional services 100.00 259.92 259.92%1,800.00 1,831.44 100-4140-3410 Legal notices - - -300.00 344.25 100-4140-5130 Repairs, equipment - - -3,000.00 2,730.00 100-4140-7030 Equipment - - -2,000.00 - Page 6City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Elections 5,830.00 5,597.23 96.01%21,465.00 19,062.15 Finance 100-4150-0100 Salaries, regular 117,409.00 110,901.04 94.46%110,769.00 112,197.65 100-4150-0110 Salaries, overtime 686.00 - 0.00%- 177.95 100-4150-0300 Social Security 15,745.00 8,013.91 50.90%8,474.00 8,463.81 100-4150-0321 PERA coordinated - employer contribution - 5,077.24 -5,737.00 5,847.72 100-4150-0400 Health insurance - employer contribution 8,280.00 7,119.23 85.98%7,950.00 7,447.71 100-4150-0410 Life insurance - employer contribution - 390.65 -- 540.09 100-4150-0420 Dental insurance - employer contribution - 120.44 -- 218.33 100-4150-0500 Workers compensation 510.00 346.91 68.02%476.00 358.07 100-4150-0990 Severence pay - 9,673.85 -- - 100-4150-1140 Miscellaneous office supplies 125.00 9.55 7.64%125.00 54.88 100-4150-1600 Operating supplies 250.00 41.74 16.70%250.00 112.42 100-4150-2100 Books & periodicals 375.00 (299.00) -79.73%375.00 299.00 100-4150-3030 Other professional services 8,200.00 59,702.31 728.08%7,850.00 7,200.00 100-4150-3430 Printing 2,000.00 814.07 40.70%2,000.00 991.08 100-4150-3610 Memberships 520.00 75.00 14.42%425.00 445.00 100-4150-3630 Training & conferences 3,950.00 1,601.49 40.54%3,700.00 3,278.07 100-4150-5130 Repairs, equipment 2,950.00 5,569.72 188.80%2,950.00 2,550.32 100-4150-7030 Equipment 2,000.00 1,827.19 91.36%3,000.00 854.83 Total Finance 163,000.00 210,985.34 129.44%154,081.00 151,036.93 Central Services 100-4160-0100 Salaries, regular 46,675.00 73,686.79 157.87%40,048.00 66,946.61 100-4160-0110 Salaries, overtime 1,100.00 - 0.00%- 861.13 100-4160-0150 Salaries, part-time regular pay 52,395.00 2,089.05 3.99%45,181.00 5,978.79 100-4160-0300 Social Security 12,525.00 5,777.23 46.13%6,520.00 5,555.73 100-4160-0321 PERA coordinated - employer contribution - 3,818.67 -3,672.00 3,751.79 100-4160-0400 Health insurance - employer contribution 6,795.00 4,516.44 66.47%6,006.00 4,290.38 100-4160-0410 Life insurance - employer contribution - 588.39 -- 1,096.09 100-4160-0420 Dental insurance - employer contribution - 262.87 -- 407.07 100-4160-0500 Workers compensation 980.00 666.64 68.02%900.00 677.02 100-4160-1110 Stationery 900.00 257.39 28.60%800.00 619.83 100-4160-1120 Copy supplies 3,000.00 - 0.00%3,500.00 2,257.80 100-4160-1140 Miscellaneous office supplies 12,500.00 15,305.51 122.44%12,500.00 11,589.28 100-4160-1210 Supplies, building & grounds 6,000.00 3,223.38 53.72%6,000.00 4,151.60 100-4160-1600 Operating supplies 500.00 670.54 134.11%500.00 443.57 Page 7City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4160-2100 Books & periodicals 1,400.00 730.05 52.15%1,400.00 493.40 100-4160-3010 General legal services 55,000.00 41,128.57 74.78%51,000.00 53,190.52 100-4160-3030 Other professional services 36,600.00 54,555.49 149.06%36,600.00 89,279.89 100-4160-3100 Telephone 18,000.00 15,599.15 86.66%18,000.00 17,130.78 100-4160-3200 Water & sewer 1,000.00 543.59 54.36%2,000.00 824.85 100-4160-3210 Electricity 17,000.00 16,994.22 99.97%15,500.00 17,779.49 100-4160-3220 Natural gas 7,500.00 12,221.36 162.95%7,000.00 9,154.37 100-4160-3300 Postage 15,500.00 8,831.72 56.98%15,500.00 10,914.04 100-4160-3410 Legal notices 6,000.00 4,574.78 76.25%3,700.00 5,995.85 100-4160-3420 Advertising 6,000.00 4,894.06 81.57%6,000.00 1,409.85 100-4160-3430 Printing 12,000.00 7,666.52 63.89%12,000.00 8,878.20 100-4160-3530 Refuse collection 3,750.00 3,243.23 86.49%3,000.00 3,654.80 100-4160-3610 Memberships 400.00 - 0.00%400.00 174.00 100-4160-3630 Training & conferences 6,800.00 1,310.75 19.28%6,800.00 2,776.28 100-4160-3800 Milage & parking reimbursement 400.00 24.84 6.21%200.00 219.71 100-4160-4010 Rental, equipment 16,400.00 12,087.76 73.71%16,000.00 12,302.88 100-4160-4800 Insurance & bonds 22,000.00 13,918.63 63.27%24,500.00 23,643.62 100-4160-5110 Repairs, buildings & grounds 7,000.00 5,093.91 72.77%6,900.00 7,215.64 100-4160-5130 Repairs, equipment 8,000.00 11,121.36 139.02%8,000.00 7,372.22 100-4160-7010 Buildings - 20,000.00 0.00%- - 100-4160-7030 Equipment 25,000.00 22,949.82 91.80%35,000.00 27,851.53 Total Central Services 409,120.00 368,352.71 90.04%395,127.00 408,888.61 Community Development 100-4180-0100 Salaries, regular 191,815.00 153,444.77 80.00%180,906.00 179,940.27 100-4180-0150 Salaries, part-time regular pay 10,400.00 - 0.00%- - 100-4180-0300 Social Security 26,955.00 10,997.50 40.80%13,839.00 12,959.69 100-4180-0321 PERA coordinated - employer contribution - 7,948.21 -9,371.00 9,072.37 100-4180-0400 Health insurance - employer contribution 17,940.00 16,702.80 93.10%15,960.00 15,718.15 100-4180-0410 Life insurance - employer contribution - 121.60 -- 217.60 100-4180-0420 Dental insurance - employer contribution - 192.82 -- 444.96 100-4180-0500 Workers compensation 1,575.00 1,071.37 68.02%1,400.00 1,053.14 100-4180-1600 Operating supplies 1,095.00 109.82 10.03%1,095.00 478.73 100-4180-2100 Books & periodicals 595.00 676.16 113.64%585.00 294.04 100-4180-3030 Other professional services 16,250.00 5,692.57 35.03%14,560.00 30,499.56 100-4180-3034 Building inspections - contractual 55,000.00 40,648.64 73.91%45,000.00 67,062.63 100-4180-3040 Consultants - other 14,600.00 5,307.91 36.36%11,600.00 16,354.39 Page 8City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4180-3430 Printing 2,250.00 1,383.12 61.47%2,250.00 807.88 100-4180-3610 Memberships 1,270.00 255.00 20.08%1,270.00 857.00 100-4180-3630 Training & conferences 5,900.00 3,194.93 54.15%5,900.00 5,374.11 100-4180-3800 Milage & parking reimbursement 200.00 54.82 27.41%200.00 135.33 100-4180-7030 Equipment 3,800.00 222.22 5.85%2,500.00 - Total Community Development 349,645.00 248,024.26 70.94%306,436.00 341,269.85 Police 100-4200-0100 Salaries, regular 1,041,781.00 912,088.57 87.55%892,559.00 860,122.03 100-4200-0110 Salaries, overtime 18,859.00 10,790.19 57.22%14,580.00 7,402.60 100-4200-0150 Salaries, part-time regular pay 43,924.00 53,732.68 122.33%40,331.00 36,208.56 100-4200-0300 Social Security 116,695.00 12,897.24 11.05%18,488.00 10,514.07 100-4200-0321 PERA coordinated - employer contribution - 86,058.11 -78,738.00 80,706.89 100-4200-0400 Health insurance - employer contribution 95,115.00 80,667.25 84.81%71,100.00 69,813.69 100-4200-0410 Life insurance - employer contribution - 1,768.20 -- 3,718.49 100-4200-0420 Dental insurance - employer contribution - 1,661.52 -- 1,310.76 100-4200-0500 Workers compensation 28,516.00 19,519.02 68.45%24,219.00 28,884.86 100-4200-0990 Severence pay - 8,944.94 -- 37,067.95 100-4200-1140 Miscellaneous office supplies 1,050.00 373.19 35.54%650.00 394.50 100-4200-1210 Supplies, building & grounds 300.00 26.83 8.94%300.00 254.98 100-4200-1600 Operating supplies 4,000.00 3,385.01 84.63%4,000.00 4,249.12 100-4200-1700 Motor fuels & lubricants 32,430.00 16,419.80 50.63%21,565.00 16,623.43 100-4200-2100 Books & periodicals 1,000.00 1,195.42 119.54%800.00 610.94 100-4200-2400 Uniform & clothing 21,620.00 17,409.61 80.53%12,960.00 10,185.02 100-4200-3020 Prosecuting attorney services 44,600.00 47,058.00 105.51%44,600.00 44,100.00 100-4200-3030 Other professional services 17,175.00 16,845.04 98.08%17,175.00 26,681.76 100-4200-3050 Dispatching - contractual 67,500.00 64,268.92 95.21%67,500.00 67,109.60 100-4200-3055 Information system fees 4,600.00 3,420.00 74.35%4,600.00 5,831.07 100-4200-3070 COPS events 2,000.00 594.51 29.73%2,000.00 1,850.43 100-4200-3080 Veternarian services 2,200.00 2,020.00 91.82%2,200.00 624.60 100-4200-3100 Telephone 3,200.00 5,713.88 178.56%2,800.00 3,933.09 100-4200-3210 Electricity 250.00 235.44 94.18%250.00 234.36 100-4200-3430 Printing 1,500.00 373.94 24.93%1,500.00 181.32 100-4200-3610 Memberships 1,680.00 1,020.00 60.71%885.00 881.00 100-4200-3630 Training & conferences 12,325.00 7,533.57 61.12%12,050.00 10,479.59 100-4200-4010 Rental, equipment 7,640.00 4,509.80 59.03%1,240.00 1,624.76 100-4200-4800 Insurance & bonds 22,100.00 13,981.91 63.27%17,850.00 17,247.53 Page 9City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4200-5100 Repairs, computers 12,800.00 7,563.08 59.09%12,800.00 7,745.93 100-4200-5130 Repairs, equipment 4,100.00 4,938.95 120.46%3,950.00 3,851.59 100-4200-6300 Grant matching 5,000.00 - 0.00%- - 100-4200-7030 Equipment 64,600.00 25,903.70 40.10%37,180.00 10,408.11 100-4200-7030-20 Equipment LLEBG-FY 2000 - 1,216.00 -- - 100-4200-7040 Vehicles 24,300.00 23,053.92 94.87%33,000.00 43,140.08 Total Police 1,702,860.00 1,457,188.24 85.57%1,441,870.00 1,413,992.71 Fire 100-4210-3030 Other professional services 28,000.00 8,769.84 31.32%18,500.00 17,037.05 100-4210-3032 Contractual fire services 139,077.00 139,214.00 100.10%139,111.00 139,111.00 100-4210-3050 Dispatching - contractual 3,500.00 - 0.00%3,000.00 3,789.83 100-4210-7040 Vehicles 8,690.00 8,553.00 98.42%16,958.00 16,958.00 Total Fire 179,267.00 156,536.84 87.32%177,569.00 176,895.88 Recreation 100-4350-0100 Salaries, regular - 101.29 -- 405.90 100-4350-0150 Salaries, part-time regular pay - - -- 3,851.52 100-4350-0300 Social Security - - -- 329.82 100-4350-0321 PERA coordinated - employer contribution - - -- 4.66 100-4350-0410 Life insurance - employer contribution - - -- - 100-4350-0420 Dental insurance - employer contribution - - -- - 100-4350-0600 Unemployment - (1,644.18) -- 7,357.93 100-4350-1140 Miscellaneous office supplies 500.00 - 0.00%500.00 11.17 100-4350-1600 Operating supplies 200.00 - 0.00%200.00 8.84 100-4350-3036 Contractual recreation 111,575.00 82,756.00 74.17%109,250.00 100,839.51 100-4350-3060 School coordinator 10,500.00 8,415.59 80.15%9,700.00 - 100-4350-3300 Postage 1,200.00 899.98 75.00%1,200.00 709.80 100-4350-3430 Printing 6,500.00 7,664.66 117.92%6,000.00 8,803.20 100-4350-4800 Insurance & bonds 3,000.00 1,897.98 63.27%3,000.00 2,895.33 100-4350-5110 Repairs, buildings & grounds 490.00 - 0.00%490.00 - Total Recreation 133,965.00 100,091.32 74.71%130,340.00 125,217.68 Park Maintenance 100-4360-0100 Salaries, regular 73,430.00 102,469.11 139.55%71,294.00 81,807.97 100-4360-0110 Salaries, overtime 5,072.00 4,278.62 84.36%4,925.00 3,446.71 100-4360-0150 Salaries, part-time regular pay 17,893.00 32,511.25 181.70%16,508.00 30,340.33 100-4360-0300 Social Security 12,304.00 10,245.65 83.27%7,356.00 8,636.66 100-4360-0321 PERA coordinated - employer contribution - 6,288.41 -4,126.00 4,397.53 Page 10City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4360-0400 Health insurance - employer contribution 9,462.00 13,908.36 146.99%8,208.00 9,800.59 100-4360-0410 Life insurance - employer contribution - 93.43 -- 67.17 100-4360-0420 Dental insurance - employer contribution - 0.30 -- - 100-4360-0500 Workers compensation 2,339.00 1,479.41 63.25%2,250.00 1,056.78 100-4360-0700 Salaries, on call pay 3,530.00 - 0.00%3,428.00 - 100-4360-1210 Supplies, building & grounds 19,900.00 10,019.07 50.35%16,900.00 6,991.66 100-4360-1220 Supplies, vehicles 4,000.00 7,590.36 189.76%4,000.00 7,809.64 100-4360-1230 Supplies, equipment 3,150.00 126.81 4.03%3,150.00 732.74 100-4360-1600 Operating supplies 10,100.00 4,565.56 45.20%10,310.00 9,042.83 100-4360-1700 Motor fuels & lubricants 3,575.00 3,404.76 95.24%2,500.00 2,240.19 100-4360-2400 Uniform & clothing 1,940.00 1,741.98 89.79%1,840.00 1,939.91 100-4360-3030 Other professional services 3,900.00 5,766.22 147.85%3,900.00 1,666.45 100-4360-3100 Telephone 4,890.00 3,505.25 71.68%4,650.00 3,242.28 100-4360-3200 Water & sewer 4,500.00 5,842.73 129.84%4,500.00 5,368.15 100-4360-3210 Electricity 6,900.00 4,834.65 70.07%6,600.00 5,636.16 100-4360-3220 Natural gas 2,500.00 2,987.58 119.50%2,260.00 2,040.18 100-4360-3530 Refuse collection 5,470.00 3,010.26 55.03%5,470.00 821.46 100-4360-3630 Training & conferences 920.00 409.00 44.46%920.00 560.00 100-4360-3900 Grants to other organizations 7,500.00 7,762.42 103.50%7,500.00 7,500.00 100-4360-4030 Satellites 5,300.00 6,348.23 119.78%5,000.00 7,280.23 100-4360-4800 Insurance & bonds 6,500.00 4,112.33 63.27%6,000.00 5,794.40 100-4360-5110 Repairs, buildings & grounds 2,700.00 117.36 4.35%2,700.00 2,746.94 100-4360-7030 Equipment 225,900.00 213,230.14 94.39%29,500.00 33,483.66 100-4360-7050 Construction - 3,894.53 -- 4,480.00 Total Park Maintenance 443,675.00 460,543.78 103.80%235,795.00 248,930.62 Athletic Field Maintenance 100-4367-0100 Salaries, regular 3,865.00 5,306.40 137.29%3,752.00 4,273.56 100-4367-0110 Salaries, overtime 901.00 1,702.42 188.95%875.00 1,107.89 100-4367-0150 Salaries, part-time regular pay 5,964.00 - 0.00%5,503.00 87.30 100-4367-0300 Social Security 1,093.00 511.87 46.83%775.00 391.13 100-4367-0321 PERA coordinated - employer contribution - 363.12 -240.00 270.75 100-4367-0400 Health insurance - employer contribution 500.00 862.05 172.41%432.00 584.46 100-4367-0410 Life insurance - employer contribution - 5.61 -- 1.66 100-4367-0500 Workers compensation 252.00 174.70 69.33%238.00 179.03 100-4367-1600 Operating supplies 4,950.00 2,673.69 54.01%4,750.00 218.42 100-4367-4800 Insurance & bonds 2,900.00 1,834.72 63.27%2,450.00 2,367.30 Page 11City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4367-7030 Equipment 22,000.00 5,560.45 25.27%6,000.00 - Total Athletic Field Maintenance 42,425.00 18,995.03 44.77%25,015.00 9,481.50 Forestry 100-4380-1200 Supplies, landscaping 4,900.00 3,050.15 62.25%4,850.00 2,580.33 100-4380-1210 Supplies, building & grounds 850.00 357.64 42.08%850.00 59.12 100-4380-1600 Operating supplies 80.00 - 0.00%80.00 121.99 100-4380-3030 Other professional services 10,500.00 9,693.11 92.32%10,500.00 5,475.91 100-4380-3033 Forester - joint powers 24,100.00 16,218.00 67.29%23,400.00 21,391.00 100-4380-3520 Tree removal 13,500.00 19,232.57 142.46%13,500.00 19,940.40 100-4380-3630 Training & conferences 500.00 - 0.00%500.00 - 100-4380-3900 Grants to other organizations 2,500.00 - 0.00%2,500.00 - Total Forestry 56,930.00 48,551.47 85.28%56,180.00 49,568.75 Building/Grounds Maintenance 100-4460-0100 Salaries, regular 3,865.00 3,879.49 100.37%3,752.00 3,751.23 100-4460-0110 Salaries, overtime - 1,049.50 -- 368.01 100-4460-0300 Social Security 516.00 351.76 68.17%287.00 318.48 100-4460-0321 PERA coordinated - employer contribution - 240.36 -194.00 238.55 100-4460-0400 Health insurance - employer contribution 498.00 577.57 115.98%432.00 460.32 100-4460-0410 Life insurance - employer contribution - 6.07 -- 1.19 100-4460-0500 Workers compensation 126.00 85.71 68.02%125.00 94.03 100-4460-1210 Supplies, buildings & grounds - 88.38 -- - 100-4460-1230 Supplies, equipment 650.00 365.76 56.27%650.00 849.77 100-4460-1600 Operating supplies 6,400.00 4,635.97 72.44%5,800.00 6,465.01 100-4460-2400 Uniforms & clothing 940.00 428.26 45.56%890.00 817.23 100-4460-3030 Other professional services 1,120.00 1,164.69 103.99%1,090.00 819.35 100-4460-3210 Electricity 4,850.00 4,758.74 98.12%4,650.00 4,864.84 100-4460-3220 Natural gas 3,750.00 4,847.92 129.28%3,400.00 3,745.69 100-4460-3530 Refuse collection 6,550.00 4,277.51 65.31%6,550.00 5,229.30 100-4460-3610 Memberships 80.00 90.00 112.50%80.00 80.00 100-4460-4010 Rental, equipment 875.00 171.83 19.64%825.00 151.27 100-4460-4800 Insurance & bonds 18,750.00 11,862.44 63.27%17,000.00 16,421.18 100-4460-5110 Repairs, buildings & grounds 3,400.00 1,211.50 35.63%1,650.00 1,579.47 100-4460-5130 Repairs, equipment 1,800.00 3,571.74 198.43%1,800.00 2,612.04 100-4460-7030 Equipment 6,200.00 - 0.00%- - Total Building/Grounds Maintenance 60,370.00 43,665.20 72.33%49,175.00 48,866.96 Squad/Staff Car Maintenance Page 12City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4462-0100 Salaries, regular 15,459.00 15,518.05 100.38%15,009.00 15,005.07 100-4462-0110 Salaries, overtime 2,230.00 1,178.00 52.83%2,165.00 552.03 100-4462-0300 Social Security 2,359.00 1,214.13 51.47%1,315.00 1,156.74 100-4462-0321 PERA coordinated - employer contribution - 879.83 -889.00 797.77 100-4462-0400 Health insurance - employer contribution 1,992.00 2,005.26 100.67%1,728.00 1,841.25 100-4462-0410 Life insurance - employer contribution - 13.27 -- 4.58 100-4462-0500 Workers compensation 570.00 387.73 68.02%554.00 416.74 100-4462-1220 Supplies, vehicles 11,525.00 6,995.57 60.70%11,225.00 5,236.53 100-4462-1600 Operating supplies 3,600.00 4,493.03 124.81%3,600.00 3,536.56 100-4462-1700 Motor fuel & lubricants 4,010.00 1,282.05 31.97%3,490.00 325.65 100-4462-2100 Books & periodicals 925.00 - 0.00%825.00 30.01 100-4462-2400 Uniforms & clothing 1,105.00 956.74 86.58%1,070.00 683.22 100-4462-3030 Other professional services 150.00 136.82 91.21%150.00 - 100-4462-3610 Memberships 60.00 60.00 100.00%60.00 - 100-4462-3630 Training & conferences 950.00 265.00 27.89%950.00 1,446.64 100-4462-5120 Repairs, vehicles 4,700.00 (242.86) -5.17%4,700.00 548.97 Total Squad/Staff Car Maintenance 49,635.00 35,142.62 70.80%47,730.00 31,581.76 Vehicle/Equipment Maintenance 100-4465-0100 Salaries, regular 3,865.00 3,879.49 100.37%3,752.00 3,751.23 100-4465-0110 Salaries, overtime 1,115.00 613.06 54.98%1,082.00 411.60 100-4465-0300 Social Security 667.00 326.74 48.99%370.00 309.73 100-4465-0321 PERA coordinated - employer contribution - 232.71 -250.00 217.46 100-4465-0400 Health insurance - employer contribution 498.00 536.87 107.81%432.00 472.29 100-4465-0410 Life insurance - employer contribution - 4.73 -- 1.24 100-4465-0420 Dental insurance - employer contribution - 0.50 -- - 100-4465-0500 Workers compensation 160.00 108.85 68.03%159.00 119.60 100-4465-1220 Supplies, vehicles 1,350.00 3,632.54 269.08%1,450.00 4,113.92 100-4465-1230 Supplies, equipment 2,275.00 5,461.77 240.08%2,275.00 2,828.17 100-4465-1600 Operating supplies 1,900.00 613.81 32.31%1,900.00 1,213.51 100-4465-2400 Uniforms & clothing 550.00 228.87 41.61%520.00 126.47 100-4465-3030 Other professional services 200.00 240.62 120.31%200.00 50.00 100-4465-3630 Training & conferences 375.00 52.00 13.87%375.00 30.00 100-4465-4010 Rental, equipment 400.00 66.00 16.50%400.00 116.19 100-4465-5120 Repairs, vehicles 750.00 2,930.62 390.75%750.00 2,573.20 100-4465-7030 Equipment 11,600.00 10,698.21 92.23%- - Total Vehicle/Equipment Maintenance 25,705.00 29,627.39 115.26%13,915.00 16,334.61 Page 13City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Street Pavement Management 100-4470-0100 Salaries, regular 65,457.00 56,547.74 86.39%63,553.00 65,174.69 100-4470-0110 Salaries, overtime 3,379.00 1,743.97 51.61%3,281.00 913.67 100-4470-0150 Salaries, part-time regular pay 4,159.00 7,737.20 186.04%3,558.00 5,544.10 100-4470-0300 Social Security 9,495.00 5,848.08 61.59%5,385.00 5,425.16 100-4470-0321 PERA coordinated - employer contribution - 3,342.74 -3,462.00 3,455.35 100-4470-0400 Health insurance - employer contribution 5,186.00 4,256.67 82.08%4,738.00 4,260.01 100-4470-0410 Life insurance - employer contribution - 388.38 -- 436.45 100-4470-0420 Dental insurance - employer contribution - 333.39 -- 462.35 100-4470-0500 Workers compensation 1,989.00 1,460.31 73.42%1,913.00 1,434.69 100-4470-0990 Severance pay - 10,761.68 -- - 100-4470-1230 Supplies, equipment 300.00 80.90 26.97%300.00 - 100-4470-1260 Supplies, traffic control 360.00 297.83 82.73%360.00 240.73 100-4470-1600 Operating supplies 2,300.00 1,996.05 86.78%2,300.00 2,105.57 100-4470-1700 Motor fuels & lubricants 2,645.00 9,407.98 355.69%2,055.00 9,402.16 100-4470-2400 Uniforms & clothing 1,070.00 1,033.03 96.54%1,050.00 1,636.95 100-4470-3030 Other professional services 9,950.00 9,569.69 96.18%9,950.00 10,661.87 100-4470-3630 Training & conferences 500.00 216.02 43.20%500.00 354.05 100-4470-4010 Rental, equipment 3,810.00 29.92 0.79%3,810.00 123.63 100-4470-7030 Equipment 11,300.00 11,293.11 99.94%- 13,298.66 100-4470-7050 Construction 125,000.00 109,658.03 87.73%125,000.00 6,137.46 Total Street Pavement Management 246,900.00 236,002.72 95.59%231,215.00 131,067.55 Snow & Ice Removal 100-4472-0100 Salaries, regular 30,917.00 31,129.37 100.69%30,019.00 30,054.53 100-4472-0110 Salaries, overtime 3,379.00 8,239.00 243.83%3,281.00 4,344.33 100-4472-0150 Salaries, part-time regular pay - - -- 754.80 100-4472-0300 Social Security 4,572.00 3,011.38 65.87%2,547.00 2,669.32 100-4472-0321 PERA coordinated - employer contribution - 2,039.29 -1,725.00 1,762.21 100-4472-0400 Health insurance - employer contribution 2,400.00 2,095.11 87.30%2,400.00 2,529.18 100-4472-0410 Life insurance - employer contribution - 552.82 -- 171.02 100-4472-0420 Dental insurance - employer contribution - 479.92 -- 123.65 100-4472-0500 Workers compensation 1,372.00 1,076.35 78.45%1,333.00 1,002.75 100-4472-1230 Supplies, equipment 1,900.00 4,077.94 214.63%1,900.00 281.47 100-4472-1600 Operating supplies 21,160.00 34,361.17 162.39%21,160.00 41,653.83 100-4472-1700 Motor fuels & lubricants 3,975.00 4,184.05 105.26%2,870.00 960.77 100-4472-2400 Uniforms & clothing 900.00 944.81 104.98%870.00 320.27 Page 14City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 100-4472-3030 Other professional services 800.00 435.00 54.38%800.00 413.75 100-4472-3610 Memberships 145.00 135.00 93.10%145.00 85.00 100-4472-3630 Training & conferences 1,100.00 186.50 16.95%1,100.00 949.17 100-4472-4010 Rental, equipment 655.00 16.22 2.48%655.00 4.31 100-4472-7030 Equipment 4,000.00 1,712.75 42.82%7,800.00 6,537.35 Total Snow & Ice Removal 77,275.00 94,676.68 122.52%78,605.00 94,617.71 Street Sign Maintenance 100-4475-0100 Salaries, regular 15,459.00 15,564.27 100.68%15,009.00 15,027.10 100-4475-0110 Salaries, overtime - 731.77 -- 443.73 100-4475-0150 Salaries, part-time regular pay - - -- 377.39 100-4475-0300 Social Security 2,063.00 1,250.55 60.62%1,148.00 1,236.15 100-4475-0321 PERA coordinated - employer contribution - 844.19 -778.00 812.82 100-4475-0400 Health insurance - employer contribution 1,200.00 954.53 79.54%1,200.00 1,138.90 100-4475-0410 Life insurance - employer contribution - 243.95 -- 85.40 100-4475-0420 Dental insurance - employer contribution - 221.60 -- 61.38 100-4475-0500 Workers compensation 618.00 491.92 79.60%600.00 451.34 100-4475-1220 Supplies, vehicles 300.00 186.91 62.30%300.00 186.69 100-4475-1600 Operating supplies 4,550.00 4,139.08 90.97%4,550.00 3,359.98 100-4475-1700 Motor fuels & lubricants 375.00 - 0.00%250.00 - 100-4475-2400 Uniforms & clothing 450.00 218.50 48.56%420.00 203.38 100-4475-3211 Electricity, traffic signals 7,000.00 5,038.17 71.97%6,200.00 5,057.75 100-4475-3630 Training & conferences 450.00 223.00 49.56%450.00 548.63 100-4475-5130 Repairs, equipment 500.00 90.40 18.08%420.00 97.94 Total Street Sign Maintenance 32,965.00 30,198.84 91.61%31,325.00 29,088.58 Miscellaneous 100-4653-3045 Contractual N. Metro Convention Bureau - 5,892.51 -- 126.02 100-4700-0300 Social Security - 103.74 -- 126.02 100-4700-0400 Health insurance - employer contribution - 291.44 -- 23.32 100-4700-0410 Life insurance - employer contribution - 2.44 -- 1.17 100-4700-0420 Dental insurance - employer contribution - 12.27 -- 1.90 100-4700-0750 Fitness programs 4,750.00 4,455.14 93.79%4,200.00 4,403.76 100-4700-3065 Contractual youth services 16,082.00 16,082.00 100.00%15,667.00 15,667.00 100-4700-9100 Contingency 50,000.00 - 0.00%51,162.00 - 100-4700-9900 Transfer out 25,000.00 25,000.00 100.00%25,000.00 25,000.00 100-4700-9990 Transfer, community center operations 50,000.00 50,000.00 100.00%50,000.00 50,000.00 Total Miscellaneous 145,832.00 101,839.54 69.83%146,029.00 95,349.19 Page 15City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Debt Service 100-4750-8010 Debt, principal 38,000.00 38,000.00 100.00%30,803.00 30,803.00 100-4750-8020 Debt, interest 30,846.00 30,846.00 100.00%38,988.00 42,952.00 100-4750-8030 Paying agent fees - - -3,964.00 - Total Debt Service 68,846.00 68,846.00 100.00%73,755.00 73,755.00 Total Expenses:4,428,615.00 3,911,279.06 88.32%3,841,512.00 3,763,196.92 Excess of Revenues over(under) Expenditures:- 485,166.31 - 425,353.51 Page 16City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Cable TV Revenues 210-3180 Franchise tax 65,000.00 62,592.41 96.30%52,500.00 75,975.53 210-3370 Other local government revenue 2,500.00 - 0.00%- - 210-3610 Interest revenue 5,000.00 - 0.00%5,000.00 7,549.22 210-3680 Miscellaneous revenue - 65.00 -- 525.80 Total Revenues:72,500.00 62,657.41 86.42%57,500.00 84,050.55 Expenses 210-4350-0100 Salaries, regular 5,000.00 3,232.97 64.66%3,412.00 5,795.81 210-4350-0150 Salaries, part-time regular pay 25,000.00 31,956.84 127.83%19,538.00 25,234.33 210-4350-0300 Social Security 2,698.00 2,664.65 98.76%1,755.00 2,370.01 210-4350-0321 PERA coordinated - employer contribution - 1,537.66 -943.00 1,353.69 210-4350-0400 Health insurance - employer contribution 1,650.00 2,378.02 144.12%1,650.00 2,098.51 210-4350-0410 Life insurance - employer contribution - 49.68 -- 41.62 210-4350-0420 Dental insurance - employer contribution - 64.46 -- 4.36 210-4350-0500 Workers compensation 97.00 65.99 68.03%97.00 72.97 210-4350-0990 Severence pay - 569.05 -- - 210-4350-1600 Operating supplies 1,450.00 1,520.75 104.88%1,450.00 21.09 210-4350-3630 Training & conferences 500.00 907.16 181.43%- 1,292.19 210-4350-3900 Grants to other organizations 16,500.00 17,275.01 104.70%16,000.00 17,785.47 210-4350-5130 Repairs, equipment 1,500.00 460.54 30.70%- 5,617.81 210-4350-7030 Equipment 15,000.00 9,234.83 61.57%19,000.00 21,194.33 Total Expenses:69,395.00 71,917.61 103.64%63,845.00 82,882.19 Excess of Revenues over(under) Expenditures:3,105.00 (9,260.20) -(6,345.00) 1,168.36 Page 17City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- D.A.R.E. Revenues 220-3511 Controlled substance abuse 2,000.00 1,529.08 76.45%- 1,158.38 220-3610 Interest revenue 1,028.00 - 0.00%826.00 1,508.03 220-3650 Donations 500.00 - 0.00%500.00 2,965.11 220-3680 Miscellaneous revenue - 2,039.50 -1,800.00 41.50 Total Revenues:3,528.00 3,568.58 101.15%3,126.00 5,673.02 Expenses 220-4200-1600 Operating supplies 1,500.00 2,158.34 143.89%1,500.00 4,255.81 220-4200-3030 Other professional services - 200.00 -- - 220-4200-3430 Printing 100.00 - 0.00%100.00 - 220-4200-3630 Training & conferences 500.00 850.98 170.20%500.00 - Total Expenses:2,100.00 3,209.32 152.82%2,100.00 4,255.81 Excess of Revenues over(under) Expenditures:1,428.00 359.26 -1,026.00 1,417.21 Police Grant Revenues 222-3318 Federal police grant - 13,853.51 -- - 222-3370 Other local government revenue - - -- 2,035.92 222-3610 Interest revenue - - -- 14.46 Total Revenues:- 13,853.51 -- 2,050.38 Expenses 222-4200-7030-20 Equipment LLEBG-FY 2000 - 3,166.41 -- - Total Expenses:- 3,166.41 -- - - Excess of Revenues over(under) Expenditures:- 10,687.10 -- 2,050.38 Page 18City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Forfeiture Fund Revenues 225-3610 Interest revenue - - -- 697.65 225-3680 Miscellaneous revenue 2,500.00 3,400.00 136.00%2,500.00 10,447.64 Total Revenues:2,500.00 3,400.00 136.00%2,500.00 11,145.29 Expenses 225-4200-1600 Operating supplies 500.00 2,786.18 557.24%500.00 1,859.60 225-4200-3030 Other professional services - 627.00 -- 262.00 225-4200-7030 Equipment 2,500.00 - 0.00%2,500.00 2,264.00 Total Expenses:3,000.00 3,413.18 113.77%3,000.00 4,385.60 Excess of Revenues over(under) Expenditures:(500.00) (13.18) -(500.00) 6,759.69 Page 19City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Economic Development Fund Revenues 230-3359 Other state grants - 24,256.00 -- 7,652.00 230-3410 Advertising revenue 750.00 - 0.00%750.00 - 230-3425 Remodeling Planbook - 116.00 -- 115.00 230-3469 Other grants - - -- 3,500.00 230-3610 Interest revenue (1,500.00) 0.00%(1,500.00) - 230-3615 Interest received on notes 1,885.92 230-3635 Residence rental - 10,462.50 -- 1,875.00 230-3680 Miscellaneous revenue - 40,654.69 -- 542.84 230-3911 Sale of assets - 49,639.00 -- 49,780.01 230-3972 Transfer from other funds 468,650.00 0.00%468,650.00 201,941.33 230-3983 Principal repaid on notes - 68,338.38 - - - Total Revenues:467,900.00 195,352.49 41.75%467,900.00 265,406.18 - Expenses - - 230-4650-0100 Salaries, regular 72,085.00 55,413.71 76.87%66,601.00 58,291.15 230-4650-0300 Social Security 9,610.00 4,433.19 46.13%5,095.00 4,493.03 230-4650-0321 PERA coordinated - employer contribution - 2,791.92 -3,450.00 2,655.82 230-4650-0400 Health insurance - employer contribution 4,545.00 1,787.03 39.32%4,380.00 2,257.49 230-4650-0410 Life insurance - employer contribution - 504.72 -- 171.34 230-4650-0420 Dental insurance - employer contribution - 210.78 -- 259.28 230-4650-0500 Workers compensation 590.00 401.35 68.03%544.00 409.23 230-4650-0990 Severand pay - 3,164.37 - - - 230-4650-1600 Operating supplies 500.00 365.14 -500.00 - 230-4650-2100 Books & periodicals 430.00 75.00 17.44%430.00 85.00 230-4650-3030 Other professional services 135,600.00 470,481.97 346.96%140,000.00 11,651.67 230-4650-3420 Advertising 2,000.00 475.00 23.75%2,000.00 2,073.35 230-4650-3430 Printing 2,700.00 298.29 11.05%2,700.00 1,682.70 230-4650-3610 Memberships 4,650.00 275.00 5.91%4,650.00 4,058.50 230-4650-3630 Training & conferences 2,950.00 396.13 13.43%2,400.00 2,132.50 230-4650-3800 Milage & parking reimbursement 150.00 912.86 608.57%150.00 488.01 230-4650-5210 Housing replacement program - 387.35 --- 230-4650-5210-02 Housing replacement program House #2 - 475.29 --- Page 20City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 230-4650-5210-03 Housing replacement program House #3 - 150,172.42 --- 230-4650-5210-04 Housing replacement program House #4 - 82,100.58 --- 230-4650-5220 Highway 10 redevelopment - 74,822.74 --- 230-4650-7030 Equipment - - -- (50.00) 230-4650-7050 Construction 210,000.00 105.08 0.05%210,000.00 - 230-4650-7050-02 Construction House #2 - 730.00 -- - 230-4650-7050-03 Construction House #3 - 1,500.00 -- - 230-4650-9300 Business loans 25,000.00 - 0.00%25,000.00 - 230-4655-1600 Operating supplies - - -- 123.90 230-4655-3030 Other professional services - - -- 30,601.59 230-4655-3420 Advertising - - -- 66.00 230-4655-5220 Highway 10 redevelopment - - -- 4,117.06 230-4655-7050 Construction - - -- 5,523.12 230-4655-7050-01 Construction House #1 - - -- 8,529.01 230-4655-7050-02 Construction House #2 - - -- 125,771.43 230-4655-7050-03 Construction House #3 - - -- 15.00 Total Expenses:470,810.00 852,279.92 181.02%467,900.00 265,406.18 Excess of Revenues over(under) Expenditures:(2,910.00) (656,927.43) -- - Page 21City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Community Fund Revenues 235-3610 Interest revenue 125,000.00 - 0.00%- - 235-3972 Transfer from other funds - - -- 2,276,116.00 Total Revenues:125,000.00 - 0.00%- 2,276,116.00 Expenses Total Expenses:- - -- - Excess of Revenues over(under) Expenditures:125,000.00 - -- 2,276,116.00 Page 22City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Street Lighting Fund Revenues 240-3610 Interest revenue 5,500.00 - 0.00%5,500.00 9,705.02 240-3716 Penalties & interest 2,700.00 (13.63) -0.50%2,700.00 426.08 240-3740 Street light charges 46,800.00 55,606.45 118.82%46,800.00 55,770.45 Total Revenues:55,000.00 55,592.82 101.08%55,000.00 65,901.55 Expenses 240-4416-0100 Salaries, regular 1,905.00 1,895.18 99.48%1,815.00 1,835.61 240-4416-0110 Salaries, overtime - 25.48 0.00%- - 240-4416-0300 Social Security 255.00 119.99 47.05%139.00 114.97 240-4416-0321 PERA coordinated - employer contribution - 99.49 -94.00 95.06 240-4416-0400 Health insurance - employer contribution 250.00 256.95 102.78%216.00 74.79 240-4416-0410 Life insurance - employer contribution - 1.74 -- 0.58 240-4416-0500 Workers compensation 10.00 6.80 68.00%10.00 7.51 240-4416-3030 Other professional services 150.00 - 0.00%150.00 - 240-4416-3210 Electricity 56,700.00 52,067.65 91.83%54,500.00 49,711.35 240-4416-5150 Repairs, utility 4,500.00 2,227.42 49.50%4,500.00 1,788.84 240-4416-7060 Street light installations 8,000.00 102,140.00 1276.75%8,000.00 2,511.00 Total Expenses:71,770.00 158,840.70 221.32%69,424.00 56,139.71 Excess of Revenues over(under) Expenditures:(16,770.00) (103,247.88) -(14,424.00) 9,761.84 Page 23City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Surface Water Fund Revenues 245-3370 Other local government revenue - 12,490.00 0.00%- - 245-3610 Interest revenue 21,000.00 - 0.00%21,000.00 38,927.59 245-3716 Penalties & interest - (23.71) -- 1,166.83 245-3730 Surface water charges 100,000.00 99,217.22 99.22%100,000.00 101,797.79 245-3735 Surface water connections 8,000.00 - 0.00%8,000.00 - 245-3736 Penalties & interest 1,000.00 - 0.00%1,000.00 - Total Revenues:130,000.00 111,683.51 85.91%130,000.00 141,892.21 Expenses 245-4415-0100 Salaries, regular 5,025.00 5,053.89 100.57%4,878.00 5,535.00 245-4415-0110 Salaries, overtime 1,005.00 238.71 23.75%974.00 157.07 245-4415-0150 Salaries, part-time regular pay - - -- 84.92 245-4415-0300 Social Security 805.00 2.97 0.37%448.00 107.64 245-4415-0321 PERA coordinated - employer contribution - 274.15 -303.00 293.50 245-4415-0400 Health insurance - employer contribution 650.00 301.81 46.43%562.00 86.50 245-4415-0410 Life insurance - employer contribution - 63.07 -- 21.45 245-4415-0420 Dental insurance - employer contribution - 65.50 -- 18.39 245-4415-0500 Workers compensation 240.00 179.35 74.73%234.00 103.84 245-4415-0700 Salaries, on call pay 100.00 - 0.00%102.00 - 245-4415-1230 Supplies, equipment 500.00 366.72 73.34%500.00 - 245-4415-1240 Supplies, streets 400.00 - 0.00%400.00 115.10 245-4415-1600 Operating supplies 1,675.00 418.00 24.96%1,675.00 2,572.97 245-4415-1700 Motor fuels & lubricants 1,950.00 3,575.00 183.33%1,800.00 - 245-4415-2400 Uniform & clothing 700.00 1,278.47 182.64%630.00 240.04 245-4415-3030 Other professional services 15,800.00 6,913.94 43.76%27,800.00 19,907.35 245-4415-3630 Training & conferences 300.00 - 0.00%300.00 83.00 245-4415-4010 Rental, equipment 150.00 40.12 26.75%150.00 160.81 245-4415-5150 Repairs, utility 25,000.00 - 0.00%25,000.00 6,022.06 245-4415-7030 Equipment 5,400.00 5,631.96 104.30%- - 245-4415-7050 Construction - 26,129.53 -- 6,119.08 245-4415-9900 Transfer out - - -40,000.00 - Total Surface Water 59,700.00 50,533.19 84.65%105,756.00 41,628.72 Page 24City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 245-4417-0100 Salaries, regular 5,800.00 5,832.29 100.56%5,628.00 6,386.63 245-4417-0110 Salaries, overtime 1,005.00 352.39 35.06%974.00 234.46 245-4417-0150 Salaries, part-time regular pay - - -- 103.79 245-4417-0300 Social Security 905.00 877.41 96.95%505.00 844.44 245-4417-0321 PERA coordinated - employer contribution - 320.30 -342.00 338.73 245-4417-0400 Health insurance - employer contribution 750.00 348.24 46.43%650.00 99.69 245-4417-0410 Life insurance - employer contribution - 79.30 -- 25.12 245-4417-0420 Dental insurance - employer contribution - 78.47 -- 21.51 245-4417-0500 Workers compensation 275.00 206.73 75.17%264.00 198.59 245-4417-0700 Salaries, on call pay 150.00 - 0.00%152.00 - 245-4417-1230 Supplies, equipment 600.00 1,016.08 169.35%600.00 462.79 245-4417-1600 Operating supplies 5,500.00 3,566.17 64.84%5,200.00 3,517.44 245-4417-1700 Motor fuels & lubricants 1,705.00 - 0.00%1,580.00 115.28 245-4417-2400 Uniform & clothing 600.00 269.55 44.93%515.00 1,251.32 245-4417-3530 Refuse collection 500.00 - 0.00%500.00 - 245-4417-3630 Training & conferences 1,200.00 250.00 20.83%1,200.00 310.00 245-4417-4010 Rental, equipment 70.00 - 0.00%70.00 7.50 Total Street Cleaning 19,060.00 13,196.93 69.24%18,180.00 13,917.29 Total Expenses:78,760.00 63,730.12 80.92%123,936.00 55,546.01 Excess of Revenues over(under) Expenditures:51,240.00 47,953.39 -6,064.00 86,346.20 Page 25City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Park Dedication Fund Revenues 251-3610 Interest revenue 18,600.00 - 0.00%- 27,406.63 251-3652 Donations - Park 50,000.00 93,789.00 187.58%- 45,262.00 Total Revenues:68,600.00 93,789.00 136.72%- 72,668.63 Expenses 251-4350-7030 Equipment - - -- 59,700.59 251-4470-7050 Construction 50,000.00 453.29 0.91%- - Total Expenses:50,000.00 453.29 0.91%- 59,700.59 Excess of Revenues over(under) Expenditures:18,600.00 93,335.71 -- 12,968.04 Page 26City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Community Center Operations Revenues 252-3405 Recreation - % program profit 3,000.00 20,375.00 679.17%- 23,839.43 252-3610 Interest revenue 2,200.00 - 0.00%- 495.47 252-3632 Childrens Home Lease 40,100.00 47,259.02 117.85%40,100.00 45,756.38 252-3633 Community Education Lease 51,800.00 54,394.47 105.01%51,800.00 70,565.30 252-3634 Equipment rental - 60.00 -- 80.00 252-3638 Processing fee - - - 252-3639 Security 900.00 207.50 23.06%3,900.00 773.00 252-3640 Banquet center-liquor 4,500.00 1,236.92 27.49%4,000.00 3,223.99 252-3641 Banquet center-catering 16,100.00 153,508.30 953.47%17,350.00 174,440.49 252-3641-400 Banquet center-catering costs - (134,230.76) -- (146,001.21) 252-3641-401 Banquet center-catering costs/non-profit - - -- (374.03) 252-3641-402 Banquet center-catering Service fee-ETC - (10,063.49) -- (13,187.83) 252-3642 Banquet center-credit card fees (500.00) 861.91 -172.38%(300.00) - 252-3643 Banquet center-damage lost - - -- 100.91 252-3644 banquet center-equipment rental 300.00 217.04 72.35%1,750.00 634.56 252-3645 Banquet rental-weekend full 30,000.00 26,298.37 87.66%31,200.00 22,374.20 252-3646 Banquet rental-weekend partial - 125.00 -- 385.00 252-3647 Banquet rental-weekday full 20,100.00 2,950.00 14.68%32,250.00 3,450.00 252-3648 Banquet rental-weekday partial - 3,297.04 -- 1,280.85 252-3649 Banquet rental-discount rental 1,950.00 5,575.07 285.90%1,950.00 6,628.19 252-3650 Donations 300.00 20.00 6.67%300.00 - 252-3660 Gym & meeting room rental 17,000.00 20,284.25 119.32%16,700.00 23,342.50 252-3661 Open gym participant fees 3,700.00 7,415.23 200.41%3,500.00 4,783.68 252-3677 Banquet Center forfietures - 150.00 --- 252-3679 Commission-Vending machines 4,600.00 2,893.59 62.90%4,500.00 3,776.86 252-3680 Miscellaneous revenue 750.00 59.60 7.95%3,500.00 (9,310.60) 252-3681 Sales tax (1,000.00) - 0.00%(1,500.00) - 252-3685 Insurance Reimbursement - 725.47 -- 450.01 252-3972 Transfer from other funds 50,000.00 50,000.00 100.00%50,000.00 50,000.00 Total Revenues:245,800.00 253,619.53 103.18%261,000.00 267,507.15 Page 27City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Expenses Recreation 252-4350-0100 Salaries, regular 27,851.00 20,859.76 74.90%- 1,275.60 252-4350-0110 Salaries, overtime 1,004.00 4,176.79 416.01%- 1,565.34 252-4350-0150 Salaries, part-time regular pay - - -24,440.00 5,477.50 252-4350-0300 Social Security 3,850.00 1,308.66 33.99%1,870.00 643.68 252-4350-0321 PERA coordinated - employer contribution - 216.31 -1,266.00 522.39 252-4350-0400 Health insurance - employer contribution 3,000.00 604.80 20.16%- 66.99 252-4350-0410 Life insurance - employer contribution - 3.05 -- (1.86) 252-4350-0500 Workers compensation 1,250.00 850.31 68.02%1,051.00 749.54 252-4350-1140 Miscellaneous office supplies 300.00 2,025.03 675.01%300.00 374.16 252-4350-1210 Supplies, building & grounds 2,000.00 8,393.75 419.69%2,000.00 8,076.00 252-4350-1230 Supplies, equipment 500.00 471.69 94.34%500.00 175.61 252-4350-1600 Operating supplies 4,500.00 6,863.35 152.52%3,500.00 3,986.34 252-4350-2400 Uniform & clothing 1,800.00 1,156.70 64.26%-- 252-4350-3030 Other professional services 93,205.00 100,068.91 107.36%101,925.00 109,413.31 252-4350-3100 Telephone 4,512.00 2,513.93 55.72%4,512.00 1,463.81 252-4350-3200 Water & sewer 1,400.00 5,285.12 377.51%1,400.00 4,507.63 252-4350-3210 Electricity 34,500.00 42,048.48 121.88%33,000.00 33,058.38 252-4350-3220 Natural gas 16,000.00 18,807.30 117.55%14,500.00 16,595.23 252-4350-3420 Advertising - 29.50 -- - 252-4350-3530 Refuse collection 3,550.00 4,081.85 114.98%3,550.00 3,912.68 252-4350-3800 Milage reimbursement - - -- 13.65 252-4350-4010 Rental, equipment - - -- 85.16 252-4350-4800 Insurance & bonds 4,200.00 2,657.17 63.27%4,200.00 4,032.22 252-4350-5110 Repairs, buildings & grounds 3,000.00 7,654.11 255.14%1,500.00 3,898.93 252-4350-5130 Repairs, equipment 700.00 12,536.75 1790.96%700.00 1,839.96 252-4350-7010 Buildings - - -- 1,759.00 252-4350-7030 Equipment 5,000.00 86.09 1.72%4,300.00 653.60 Total Recreation 212,122.00 242,699.41 114.42%204,514.00 204,144.85 Banquet Center 252-4730-0150 Salaries, part-time regular pay 4,810.00 12,169.88 253.01%4,160.00 2,655.00 252-4730-0300 Social Security - 591.63 -318.00 203.75 252-4730-0321 PERA coordinated - employer contribution 640.00 150.74 23.55%217.00 1.24 252-4730-0500 Workers compensation 210.00 142.85 68.02%180.00 135.41 252-4730-1140 Miscellaneous office supplies 200.00 211.19 105.60%200.00 165.36 Page 28City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 252-4730-1210 Supplies, building & grounds 750.00 1,516.50 202.20%750.00 1,160.73 252-4730-1230 Supplies, equipment 200.00 - 0.00%200.00 135.05 252-4730-1600 Operating supplies 2,000.00 1,564.51 78.23%1,150.00 807.19 252-4730-3030 Other professional services 22,100.00 23,587.96 106.73%31,200.00 18,724.48 252-4730-3100 Telephone 120.00 - 0.00%120.00 237.40 252-4730-3200 Water & sewer - 181.54 0.00%- - 252-4730-3300 Postage 250.00 - 0.00%250.00 - 252-4730-3420 Advertising 4,950.00 5,784.44 116.86%4,620.00 4,492.37 252-4730-3430 Printing 1,000.00 766.26 76.63%1,000.00 968.92 252-4730-4010 Rental, equipment 300.00 79.84 26.61%300.00 113.80 252-4730-5130 Repairs, equipment 1,000.00 1,542.98 154.30%1,000.00 766.72 252-4730-7030 Equipment 2,700.00 6,283.75 232.73%2,000.00 1,831.64 Total Banquet Center 41,230.00 54,574.07 132.36%47,665.00 32,399.06 Total Expenses:253,352.00 297,273.48 117.34%252,179.00 236,543.91 Excess of Revenues over(under) Expenditures:(7,552.00) (43,653.95) -8,821.00 30,963.24 Page 29City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Lakeside Park Revenues 255-3370 Other local government revenue 7,500.00 7,500.00 100.00%7,500.00 7,500.00 255-3610 Interest revenue - - -- 75.16 255-3650 Donations - (20.00) -- - 255-3665 Park site rental - - -- 410.00 255-3680 Miscellaneous revenue 350.00 747.00 213.43%350.00 - 255-3972 Transfer from other funds 7,500.00 7,500.00 100.00%7,500.00 7,500.00 Total Revenues:15,350.00 15,727.00 102.46%15,350.00 15,485.16 Expenses 255-4350-0100 Salaries, regular 9,895.00 6,712.93 67.84%- - 255-4350-0150 Salaries, part-time regular pay - 1,528.00 -9,895.00 1,408.00 255-4350-0300 Social Security 757.00 630.44 83.28%757.00 107.72 255-4350-0500 Workers compensation 231.00 157.13 68.02%231.00 173.78 255-4350-1210 Supplies, building & grounds 95.00 - 0.00%95.00 498.77 255-4350-1600 Operating supplies 1,125.00 1,070.54 95.16%1,125.00 1,482.27 255-4350-2400 Uniform & clothing 150.00 - 0.00%150.00 - 255-4350-3030 Other professional services - 4,452.04 -- - 255-4350-3100 Telephone 250.00 431.62 172.65%250.00 522.29 255-4350-3200 Water & sewer 917.00 1,130.92 123.33%917.00 803.20 255-4350-3210 Electricity 500.00 (0.95) -0.19%500.00 289.01 255-4350-3530 Refuse collection 780.00 276.13 35.40%780.00 507.72 255-4350-3630 Training & conferences 350.00 - 0.00%350.00 - 255-4350-4030 Satellites 300.00 535.30 178.43%300.00 526.83 Total Expenses:15,350.00 16,924.10 110.25%15,350.00 6,319.59 Excess of Revenues over(under) Expenditures:- (1,197.10) -- 9,165.57 Page 30City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Special Projects Revenues 280-3550 Spec Assessmts - prepayments 2,500.00 2,629.13 105.17%2,500.00 4,950.56 280-3551 Spec Assessmts - current - 28,110.56 -- 20,549.31 280-3552 Spec Assessmts - delinquent - 631.62 -- 1,582.68 280-3553 Spec Assessmts - penalty & interest - 131.96 -- 12,582.62 280-3610 Interest revenue 88,000.00 - 0.00%88,000.00 144,215.08 Total Revenues:90,500.00 31,503.27 34.81%90,500.00 183,880.25 Expenses 280-4160-3030 Other professional services 500.00 385.00 77.00%500.00 405.00 280-4160-9900 Transfer out 90,000.00 90,000.00 100.00%90,000.00 90,000.00 Total Expenses:90,500.00 90,385.00 99.87%90,500.00 90,405.00 Excess of Revenues over(under) Expenditures:- (58,881.73) -- 93,475.25 Street Improvement Funding Revenues 285-3180 Franchise tax 168,000.00 216,140.33 128.65%- 140,337.24 285-3610 Interest revenue 11,000.00 - 0.00%- 3,247.35 Total Revenues:179,000.00 216,140.33 120.75%- 143,584.59 Expenses Total Expenses:- - -- - Excess of Revenues over(under) Expenditures:179,000.00 216,140.33 -- 143,584.59 - Page 31City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Recycling Grant Revenues - - 290-3360 Other county grants 26,000.00 - 0.00%27,000.00 22,820.40 290-3610 Interest revenue - - -- 234.40 290-3680 Miscellaneous revenue - - -- 125.00 Total Revenues:26,000.00 - 0.00%27,000.00 23,179.80 Expenses 290-4420-0100 Salaries, regular 7,610.00 7,682.48 100.95%7,255.00 7,342.49 290-4420-0110 Salaries, overtime - - -- 135.30 290-4420-0300 Social Security 1,015.00 479.95 47.29%555.00 461.86 290-4420-0321 PERA coordinated - employer contribution - 397.95 -376.00 381.72 290-4420-0400 Health insurance - employer contribution 995.00 1,027.65 103.28%864.00 299.21 290-4420-0410 Life insurance - employer contribution - 6.84 -- 2.32 290-4420-0500 Workers compensation 35.00 23.80 68.00%31.00 23.32 290-4420-3300 Postage 1,450.00 807.36 55.68%1,530.00 1,202.70 290-4420-3420 Advertising 3,900.00 2,935.14 75.26%3,900.00 3,485.35 290-4420-3430 Printing 2,600.00 2,480.39 95.40%2,350.00 1,755.12 290-4420-3530 Refuse collection 7,500.00 5,337.90 71.17%8,939.00 5,443.00 290-4420-3960 Awards 1,200.00 1,300.00 108.33%1,200.00 1,050.00 Total Expenses:26,305.00 22,479.46 85.46%27,000.00 21,582.39 Excess of Revenues over(under) Expenditures:(305.00) (22,479.46) -- 1,597.41 Page 32City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- TIF District # 1 Revenues 410-3101 Advalorem taxes-Current 1,413,066.00 1,711,141.51 121.09%1,189,494.00 1,412,319.15 410-3102 Advalorem taxes-delinquent - (612.27) - - - 410-3610 Interest revenue 81,000.00 - 0.00%79,482.00 66,991.52 410-3615-300 Interest received on notes Dynex - 60.94 -- 308.73 410-3615-301 Interest received on notes Mr. Donut - - -- 51.26 410-3615-302 Interest received on notes Fina - 259.78 -- 330.71 410-3911 Sale of assets 40,000.00 - 0.00%40,000.00 - 410-3983-300 Principal repaid on notes Dynex 12,000.00 12,469.77 103.91%25,694.00 2,691.80 410-3983-301 Principal repaid on notes Mr. Donut - - -- 5,213.23 410-3983-302 Principal repaid on notes Fina 12,306.00 2,274.18 18.48%- 2,433.61 Total Revenues:1,558,372.00 1,725,593.91 110.73%1,334,670.00 1,490,340.01 Expenses 410-4650-3030 Other professional services 12,160.00 191.38 1.57%10,000.00 293.79 410-4650-3200 Water & sewer - 94.69 -- 93.48 410-4650-8010 Debt, principal 996,255.00 1,029,371.89 103.32%904,442.00 933,008.91 410-4650-8020 Debt, interest 214,471.00 258,737.43 120.64%276,339.00 287,343.45 410-4650-8030 Paying agent fees 376,960.00 375.19 0.10%- 227.19 410-4650-9900 Transfer out 468,650.00 - 0.00%110,000.00 2,327,079.59 Total Expenses:2,068,496.00 1,288,770.58 62.30%1,300,781.00 3,548,046.41 Excess of Revenues over(under) Expenditures:(510,124.00) 436,823.33 -33,889.00 (2,057,706.40) Page 33City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- TIF District # 2 Revenues 420-3101 Advalorem taxes-Current 114,514.00 173,305.49 151.34%75,813.00 111,894.73 420-3102 Ad valorem taxes - delinquent - 786.47 -- 8,892.99 420-3610 Interest revenue 7,200.00 - 0.00%6,386.00 9,872.68 420-3680 Miscellaneous revenue - 100.00 -- 225.00 Total Revenues:121,714.00 174,191.96 143.12%82,199.00 130,885.40 Expenses 420-4650-3030 Other professional services 500.00 220.68 44.14%500.00 229.19 420-4650-8010 Debt, principal - 41,037.73 -- 16,426.19 420-4650-8020 Debt, interest - - -- 22,143.51 420-4650-8030 Paying agent fees 55,048.00 0.00%- - 420-4650-9900 Transfer out - - -- 36,661.63 Total Expenses:55,548.00 41,258.41 74.28%500.00 75,460.52 Excess of Revenues over(under) Expenditures:66,166.00 132,933.55 -81,699.00 55,424.88 Page 34City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- TIF District # 3 Revenues 430-3101 Advalorem taxes-Current 473,214.00 580,672.67 122.71%326,202.00 473,214.20 430-3610 Interest revenue 25,000.00 - 0.00%16,328.00 24,713.41 Total Revenues:498,214.00 580,672.67 116.55%342,530.00 497,927.61 Expenses 430-4650-3030 Other professional services 500.00 864.90 172.98%500.00 137.99 430-4650-8010 Debt, principal 163,745.00 207,037.08 126.44%155,558.00 195,598.84 430-4650-8020 Debt, interest 49,410.00 53,955.70 109.20%58,083.00 93,415.49 430-4650-8030 Paying agent fees 13,574.00 142.31 1.05%- 122.81 430-4650-9900 Transfer out - - -- 195,935.27 Total Expenses:227,229.00 261,999.99 115.30%214,141.00 485,210.40 Excess of Revenues over(under) Expenditures:270,985.00 318,672.68 -128,389.00 12,717.21 TIF District # 4 Revenues 440-3101 Advalorem taxes-Current - - -- (35.21) 440-3610 Interest revenue - - -- (0.62) Total Revenues:- - -- (35.83) Expenses Total Expenses:- - -- - Excess of Revenues over(under) Expenditures:- - -- (35.83) Page 35City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Community Center Construction Revenues 470-3972 Transfer from other funds - - -- 81,619.16 Total Revenues:- - -- 81,619.16 Expenses 470-4650-3030 Other professional services - - -- 3,165.01 470-4650-7030 Equipment - - -- 196.51 470-4650-7050 Construction - - -- 78,257.64 Total Expenses:- - -- 81,619.16 Excess of Revenues over(under) Expenditures:- - -- - MSA Construction Revenues 499-3610 Interest revenue - - -- 15,024.81 Total Revenues:- - -- 15,024.81 Expenses 499-4470-3030 Other professional services - 58,887.29 -- 6,684.55 499-4470-7050 Construction - 10,356.88 -- 19,135.09 Total Expenses:- 69,244.17 -- 25,819.64 Excess of Revenues over(under) Expenditures:- (69,244.17) -- (10,794.83) Page 36City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Vehicle & Equipment Replacement Fund Revenues 640-3610 Interest revenue 38,000.00 - 0.00%38,000.00 64,065.01 640-3680 Miscellaneous revenue - - -- 2,497.05 640-3972 Transfer from other funds 85,000.00 55,000.00 64.71%85,000.00 85,000.00 Total Revenues:123,000.00 55,000.00 44.72%123,000.00 151,562.06 Expenses 640-4160-9900 Transfer out 91,600.00 91,600.00 100.00%67,500.00 29,500.00 Total Expenses:91,600.00 91,600.00 100.00%67,500.00 29,500.00 Excess of Revenues over(under) Expenditures:31,400.00 (36,600.00) -55,500.00 122,062.06 Page 37City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Water Fund Revenues 700-3424 Meter charge - 43,942.62 -29,000.00 45,262.28 700-3610 Interest revenue 160,000.00 19.31 0.01%160,000.00 57,537.79 700-3631 Water tower rental 45,000.00 27,749.95 61.67%43,000.00 100,784.09 700-3680 Miscellaneous revenue 6,500.00 7,929.96 122.00%6,500.00 4,939.13 700-3685 Insurance Reimbursement - 3,631.84 -- 2,250.07 700-3710 Water sales 680,000.00 688,705.63 101.28%630,000.00 702,470.98 700-3713 Minn-Safe Water Fee - (16.29) -- (7.42) 700-3715 Water connections - 34,753.38 -5,000.00 1,228.00 700-3716 Penalties & interest 3,000.00 1,475.00 49.17%5,500.00 (2,415.19) 700-3911 Sale of assets 6,500.00 (182.87) -2.81%- (2,031.04) 700-3913 Meter sale 2,500.00 - 0.00%6,000.00 255.00 700-3972 Transfer from other funds 10,000.00 5,400.00 54.00%42,000.00 - Total Revenues:913,500.00 813,408.53 89.04%927,000.00 910,273.69 Expenses Administration 700-4820-0100 Salaries, regular 9,000.00 8,997.27 99.97%7,687.00 7,924.87 700-4820-0110 Salaries, overtime 545.00 153.17 28.10%- 171.98 700-4820-0300 Social Security 1,275.00 701.32 55.01%588.00 606.90 700-4820-0321 PERA coordinated - employer contribution - 473.96 -398.00 410.52 700-4820-0400 Health insurance - employer contribution 750.00 - 0.00%1,080.00 53.66 700-4820-0410 Life insurance - employer contribution - 94.62 -- 36.62 700-4820-0420 Dental insurance - employer contribution - 2.14 -- 36.62 700-4820-0500 Workers compensation 45.00 30.62 68.04%33.00 24.83 700-4820-1600 Operating supplies 300.00 94.83 31.61%300.00 106.50 700-4820-3030 Other professional services 4,550.00 5,534.14 121.63%4,400.00 4,356.86 700-4820-3300 Postage 2,400.00 2,137.50 89.06%2,400.00 2,000.00 700-4820-3430 Printing 1,500.00 - 0.00%1,500.00 362.34 700-4820-3630 Training & conferences 1,000.00 - 0.00%300.00 2,786.05 700-4820-5130 Repairs, equipment 2,550.00 6,249.32 245.07%2,550.00 2,796.15 700-4820-7030 Equipment 1,500.00 1,370.39 91.36%1,500.00 - 700-4820-8010 Debt, principal 130,000.00 130,000.00 100.00%105,000.00 - 700-4820-8020 Debt, interest 121,298.00 121,297.50 100.00%137,313.00 137,312.29 Page 38City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 700-4820-8030 Paying agent fees 750.00 486.76 64.90%750.00 486.76 700-4820-9900 Transfer out 74,500.00 79,500.00 106.71%74,500.00 94,500.00 Total Administration 351,963.00 357,123.54 101.47%340,299.00 253,972.95 Utility Distribution 700-4823-0100 Salaries, regular 141,850.00 134,244.05 94.64%135,978.00 139,353.20 700-4823-0110 Salaries, overtime 3,930.00 6,440.53 163.88%3,815.00 8,699.26 700-4823-0150 Salaries, part-time regular pay 8,300.00 16,149.75 194.58%8,527.00 14,331.00 700-4823-0300 Social Security 20,067.00 12,394.26 61.76%11,346.00 11,938.58 700-4823-0321 PERA coordinated - employer contribution - 7,262.44 -7,241.00 7,628.16 700-4823-0400 Health insurance - employer contribution 15,612.00 11,572.20 74.12%13,544.00 7,581.68 700-4823-0410 Life insurance - employer contribution - 338.94 -- 311.52 700-4823-0420 Dental insurance - employer contribution - 579.54 -- 525.34 700-4823-0500 Workers compensation 3,251.00 2,211.46 68.02%3,155.00 2,373.33 700-4823-0990 Severence pay 1,200.00 10,445.15 870.43%- 19,126.99 700-4823-1210 Supplies, building & grounds 4,100.00 731.26 17.84%1,600.00 4,832.39 700-4823-1220 Supplies, vehicles 750.00 559.31 74.57%750.00 674.66 700-4823-1230 Supplies, equipment 1,030.00 876.41 85.09%1,030.00 650.32 700-4823-1240 Supplies, streets 8,100.00 5,029.26 62.09%5,600.00 18,354.03 700-4823-1250 Supplies, utilities 7,525.00 3,888.16 51.67%7,525.00 7,152.79 700-4823-1260 Supplies, traffic control 200.00 30.00 15.00%200.00 - 700-4823-1600 Operating supplies 3,200.00 4,969.97 155.31%3,200.00 8,642.36 700-4823-1700 Motor fuels & lubricants 2,235.00 2,313.93 103.53%1,360.00 1,792.39 700-4823-2400 Uniform & clothing 1,300.00 1,632.85 125.60%1,180.00 1,047.51 700-4823-3030 Other professional services 9,850.00 6,080.54 61.73%9,850.00 11,323.69 700-4823-3100 Telephone 2,010.00 5,326.00 264.98%2,010.00 5,294.58 700-4823-3200 Water & sewer - 353.37 -- 409.08 700-4823-3210 Electricity - 13,237.92 --- 700-4823-3220 Natural gas 8,800.00 9,205.63 104.61%8,030.00 6,461.42 700-4823-3610 Memberships 350.00 - 0.00%350.00 779.00 700-4823-3630 Training & conferences 2,550.00 1,782.78 69.91%2,550.00 2,388.34 700-4823-4010 Rental, equipment 1,250.00 2,006.52 160.52%1,250.00 397.60 700-4823-4800 Insurance & bonds 21,000.00 13,510.94 64.34%21,000.00 20,261.38 700-4823-5130 Repairs, equipment 1,400.00 256.77 18.34%500.00 282.04 700-4823-5150 Repairs, utility 39,250.00 11,176.05 28.47%1,750.00 2,470.85 700-4823-5155 Water service repair - 45,854.85 - 700-4823-5160 Repairs, system maintenance 28,000.00 29,596.55 105.70%28,000.00 165.36 Page 39City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 700-4823-7030 Equipment 31,400.00 27,952.74 89.02%28,100.00 - 700-4823-7030 Construction - - - 700-4823-7950 Depreciation 230,000.00 - 0.00%230,000.00 183,346.55 700-4823-9100 Contingency 15,000.00 - 0.00%15,000.00 - Total Utility Distribution 613,510.00 388,010.13 63.24%554,441.00 488,595.40 Water Production 700-4825-0100 Salaries, regular 20,100.00 20,173.40 100.37%19,512.00 19,155.47 700-4825-0110 Salaries, overtime 1,115.00 2,553.29 228.99%1,082.00 1,690.63 700-4825-0300 Social Security 2,830.00 1,738.58 61.43%1,575.00 1,552.60 700-4825-0321 PERA coordinated - employer contribution - 1,177.30 -1,067.00 1,059.27 700-4825-0400 Health insurance - employer contribution 1,560.00 1,275.61 81.77%1,560.00 362.75 700-4825-0410 Life insurance - employer contribution - 95.83 -- 25.97 700-4825-0420 Dental insurance - employer contribution - 237.77 -- 59.36 700-4825-0500 Workers compensation 595.00 404.74 68.02%578.00 434.79 700-4825-0700 Salaries, on call pay 200.00 - 0.00%201.00 - 700-4825-1600 Operating supplies 18,250.00 16,678.75 91.39%18,250.00 19,140.97 700-4825-1700 Motor fuels & lubricants 4,235.00 1,970.43 46.53%2,465.00 219.23 700-4825-2400 Uniform & clothing 1,000.00 216.48 21.65%940.00 1,125.75 700-4825-3030 Other professional services 10,770.00 9,284.95 86.21%8,770.00 3,137.16 700-4825-3210 Electricity 55,700.00 45,497.58 81.68%53,560.00 57,616.71 700-4825-3630 Training & conferences 800.00 50.00 6.25%800.00 455.00 700-4825-7030 Equipment - - -2,500.00 - Total Water Production 117,155.00 101,354.71 86.51%112,860.00 106,035.66 Total Expenses:1,082,628.00 846,488.38 78.19%1,007,600.00 848,604.01 Excess of Revenues over(under) Expenditures:(169,128.00) (33,079.85) -(80,600.00) 61,669.68 Page 40City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Water Systems Contributions Revenues 705-3610 Interest revenue - - -- 16,250.00 705-3717 WAC charges - 4,725.00 -- 3,035.00 705-3718 SWM charges - 27,444.40 -- - Total Revenues:- 32,169.40 -- 19,285.00 Expenses Total Expenses:- - -- - Excess of Revenues over(under) Expenditures:- 32,169.40 -- 19,285.00 Page 41City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Waste Water Fund Revenues 730-3610 Interest revenue 65,000.00 - 0.00%65,000.00 124,989.29 730-3680 Miscellaneous revenue 1,500.00 (559.98) -37.33%1,500.00 530.39 730-3685 Insurance Reimbursement - 3,631.84 -- 2,250.07 730-3716 Penalties & interest - (261.26) -- (5,366.64) 730-3720 Sewer charges 1,185,000.00 1,142,742.77 96.43%1,185,000.00 1,159,841.47 730-3721 SAC charges - (85,456.50) -- 4,521.00 730-3722 Unit Charge - 700.00 -- (2,367.00) 730-3725 Wastewater connections 2,000.00 225.00 11.25%2,000.00 700.00 730-3726 Penalties & interest 7,500.00 - 0.00%7,500.00 - 730-3728 Contractual Wastewater Service - 55,085.43 -- 37,928.48 730-3911 Sale of assets - - -- (2,031.06) 730-3972 Transfer from other funds 6,000.00 5,400.00 90.00%6,000.00 - Total Revenues:1,267,000.00 1,121,507.30 88.52%1,267,000.00 1,320,996.00 Expenses Administration 730-4820-0100 Salaries, regular 9,000.00 8,997.11 99.97%7,687.00 7,924.79 730-4820-0110 Salaries, overtime 545.00 305.01 55.97%- 171.98 730-4820-0300 Social Security 1,275.00 713.15 55.93%588.00 617.65 730-4820-0321 PERA coordinated - employer contribution - 481.81 -398.00 410.43 730-4820-0400 Health insurance - employer contribution 750.00 12.44 1.66%1,080.00 53.66 730-4820-0410 Life insurance - employer contribution - 95.26 -- 37.51 730-4820-0420 Dental insurance - employer contribution - 3.85 - 730-4820-0500 Workers compensation 40.00 27.21 68.03%33.00 24.83 730-4820-1600 Operating supplies 300.00 - 0.00%300.00 133.93 730-4820-3030 Other professional services 4,550.00 4,467.57 98.19%4,400.00 4,356.85 730-4820-3300 Postage 2,400.00 2,137.50 89.06%2,400.00 2,000.00 730-4820-3430 Printing 1,500.00 - 0.00%1,500.00 362.34 730-4820-3630 Training & conferences 1,000.00 - 0.00%300.00 2,786.05 730-4820-5130 Repairs, equipment 2,550.00 5,749.32 225.46%2,550.00 2,796.15 730-4820-7030 Equipment 1,500.00 1,370.39 91.36%1,500.00 - 730-4820-9900 Transfer out 48,690.00 53,690.00 110.27%48,690.00 68,690.00 Total Administration 74,100.00 78,050.62 105.33%71,426.00 90,366.17 Page 42City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Utility Distribution 730-4823-0100 Salaries, regular 130,255.00 105,381.20 80.90%124,722.00 114,957.74 730-4823-0110 Salaries, overtime 4,795.00 3,981.44 83.03%4,654.00 3,823.10 730-4823-0150 Salaries, part-time regular pay 4,160.00 - 0.00%4,276.00 - 730-4823-0300 Social Security 18,320.00 8,730.21 47.65%10,224.00 8,622.33 730-4823-0321 PERA coordinated - employer contribution - (185.55) -6,702.00 441.73 730-4823-0400 Health insurance - employer contribution 11,940.00 11,436.78 95.79%10,796.00 5,802.08 730-4823-0410 Life insurance - employer contribution - 107.90 -- 278.30 730-4823-0420 Dental insurance - employer contribution - 87.29 -- 48.81 730-4823-0500 Workers compensation 2,835.00 2,358.88 83.21%2,744.00 3,749.22 730-4823-0990 Severence pay 750.00 10,996.65 1466.22%- 26,614.06 730-4823-1210 Supplies, building & grounds 250.00 116.11 46.44%250.00 818.25 730-4823-1230 Supplies, equipment 4,700.00 517.75 11.02%2,700.00 1,676.79 730-4823-1240 Supplies, streets 500.00 - 0.00%500.00 500.55 730-4823-1250 Supplies, utilities 6,100.00 543.80 8.91%3,600.00 3,249.26 730-4823-1260 Supplies, traffic control 300.00 - 0.00%300.00 - 730-4823-1600 Operating supplies 5,800.00 1,853.68 31.96%4,800.00 4,243.50 730-4823-2400 Uniform & clothing 1,980.00 1,218.03 61.52%1,780.00 2,104.38 730-4823-3030 Other professional services 3,300.00 686.20 20.79%3,300.00 907.77 730-4823-3039 Collection expense 3,500.00 - 0.00%3,500.00 - 730-4823-3100 Telephone 1,750.00 4,496.96 256.97%1,750.00 3,174.09 730-4823-3200 Water & sewer - 518.99 -- 525.20 730-4823-3210 Electricity 1,500.00 1,142.97 76.20%1,400.00 1,125.09 730-4823-3230 Waste water disposal 635,000.00 614,189.97 96.72%680,000.00 618,240.00 730-4823-3231 Waste water charges - other cities - 3,397.60 -- 3,901.28 730-4823-3630 Training & conferences 2,250.00 1,914.45 85.09%2,250.00 1,964.72 730-4823-4010 Rental, equipment 1,150.00 2,221.90 193.21%1,150.00 1,974.44 730-4823-4800 Insurance & bonds 21,000.00 13,285.94 63.27%21,000.00 20,261.40 730-4823-5130 Repairs, equipment 1,445.00 1,776.04 122.91%545.00 659.61 730-4823-5150 Repairs, utility 4,000.00 4,000.00 100.00%500.00 - 730-4823-5160 Repairs, system maintenance 50,000.00 34,984.13 69.97%38,000.00 37,838.61 730-4823-7030 Equipment 9,400.00 9,400.00 100.00%42,800.00 - 730-4823-7950 Depreciation 148,000.00 - 0.00%148,000.00 146,739.31 730-4823-9100 Contingency 15,000.00 - 0.00%15,000.00 - Total Utility Distribution 1,089,980.00 839,159.32 76.99%1,137,243.00 1,014,241.62 Page 43City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Underground Inspection 730-4826-0100 Salaries, regular 73,430.00 63,221.04 86.10%71,294.00 66,790.59 730-4826-0110 Salaries, overtime 5,075.00 4,775.77 94.10%4,925.00 4,358.52 730-4826-0150 Salaries, part-time regular pay 4,160.00 3,747.75 90.09%4,278.00 - 730-4826-0300 Social Security 10,785.00 5,423.29 50.29%6,157.00 5,429.71 730-4826-0321 PERA coordinated - employer contribution - 9,429.94 -3,949.00 9,333.61 730-4826-0400 Health insurance - employer contribution 9,465.00 7,014.61 74.11%8,208.00 6,544.28 730-4826-0410 Life insurance - employer contribution - 118.28 -- 226.93 730-4826-0420 Dental insurance - employer contribution - 196.21 -- 60.77 730-4826-0500 Workers compensation 2,325.00 2,585.89 111.22%2,261.00 4,201.73 730-4826-0990 Severence pay - 1,286.82 -- 2,014.54 730-4826-1220 Supplies, vehicles 530.00 470.17 88.71%530.00 495.64 730-4826-1230 Supplies, equipment 2,100.00 820.07 39.05%2,100.00 2,855.99 730-4826-1600 Operating supplies 3,050.00 366.18 12.01%3,050.00 2,073.63 730-4826-1700 Motor fuels & lubricants 7,950.00 1,001.86 12.60%6,250.00 5,019.19 730-4826-2400 Uniform & clothing 1,880.00 1,575.34 83.79%1,720.00 915.22 730-4826-3030 Other professional services 750.00 - 0.00%750.00 - 730-4826-3630 Training & conferences 1,550.00 399.95 25.80%1,550.00 58.00 730-4826-5130 Repairs, equipment 1,000.00 1,402.98 140.30%1,000.00 1,741.13 Total Underground Inspection 124,050.00 103,836.15 83.71%118,022.00 112,119.48 Total Expenses:1,288,130.00 1,021,046.09 79.27%1,326,691.00 1,216,727.27 Excess of Revenues over(under) Expenditures:(21,130.00) 100,461.21 -(59,691.00) 104,268.73 Page 44City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Golf Course Fund Revenues Miscellaneous Revenues 750-3610 Interest revenue 5,000.00 - 0.00%5,000.00 35,631.03 750-3680 Miscellaneous revenue 3,000.00 33.00 1.10%3,000.00 2,408.83 750-3681 Sales tax (53,770.00) (44,396.99) 82.57%(52,293.00) (47,763.56) 750-3685 Insurance Reimbursement - 1,281.96 -- 792.88 750-3690 Cash over & short - 49.65 -- (470.38) Total Miscellaneous (45,770.00) (43,032.38) 94.02%(44,293.00) (9,401.20) Golf Course Revenues 750-3800 Golf course revenue 640,000.00 (99.00) 84.08%585,000.00 5,200.00 750-3800-709 Golf course revenue League Fees - 118,933.50 -- 131,837.00 750-3800-711 Golf course revenue Special Events - 8,872.17 -- 7,664.00 750-3800-728 Golf course revenue Green Fee Temp - 3,250.00 -- 2,128.00 750-3800-729 Golf course revenue Fall Rate - 26,827.90 -- 2,128.00 750-3800-730 Golf course revenue Pull Cart - 3,530.00 -7,500.00 4,445.00 750-3800-731 Golf course revenue Power Cart - 30,036.00 -24,000.00 29,025.60 750-3800-733 Golf course revenue Trail Fee - - -- 12.00 750-3800-734 Golf course revenue Club Rental - 1,708.00 -3,500.00 2,135.00 750-3800-750 Golf course revenue Administrative Fee - 17,087.78 -- 13,891.87 750-3800-757 Golf course revenue Green Fee Youth Weekend - 15,786.00 -- 19,932.00 750-3800-758 Golf course revenue Green Fee Employee - 968.00 -- 1,416.00 750-3800-760 Golf course revenue Green Fee Weekday - 83,654.00 -- 88,911.50 750-3800-761 Golf course revenue Green Fee Senior Weekday - 39,564.00 -- 48,910.00 750-3800-762 Golf course revenue Green Fee Weekend 10P - 11,774.00 -- 15,238.00 750-3800-763 Golf course revenue Green Fee 2nd Round - 2,898.00 -- 4,403.00 750-3800-764 Golf course revenue Green Fee Weekend - 137,790.00 -- 155,165.82 750-3800-765 Golf course revenue Green Fee Senior Weekend - 23,668.00 -- 22,404.00 750-3800-766 Golf course revenue PC B4 Noon - 6,840.00 -- 5,857.00 750-3800-767 Golf course revenue Patron card - 3,945.00 -- 3,968.50 750-3800-777 Golf course revenue Handicaps - 1,100.00 -- 925.00 750-3800-780 Golf course revenue Miscellaneous - - -- 1,352.00 Total Golf Course 640,000.00 538,133.35 84.08%620,000.00 566,949.29 Merchandise Revenues 750-3805 Club House Revenue 100,000.00 - 113.67% 750-3805-700 Club House Sox - 477.90 - - 391.60 Page 45City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 750-3805-701 Club House Shoes - 3,637.45 - - 1,763.75 750-3805-702 Club House Clubs - 7,123.25 - - 4,048.15 750-3805-703 Club House Sweater - 4,182.65 - - 3,908.20 750-3805-704 Club House Shirts - 3,586.90 - - 5,092.15 750-3805-705 Club House Balls - 8,487.96 - - 7,478.51 750-3805-706 Club House Gloves - 5,089.35 - - 6,548.30 750-3805-707 Club House Caps - 2,972.39 - - 3,080.80 750-3805-708 Club House Grips - 632.20 - - 1,167.08 750-3805-739 Club House Food Department - 5,685.00 - 66,000.00 5,342.12 750-3805-741 Club House Tees - 690.75 - - 807.00 750-3805-742 Club House Jar Balls - 1,177.03 - - 2,438.00 750-3805-745 Club House Pop machine - 2,462.25 - - 3,214.25 750-3805-746 Club House Employee Pop - 756.25 - - 759.00 750-3805-747 Club House Employee Food - 1,004.80 - - 699.70 750-3805-748 Club House Coffee - 396.25 - - 451.75 750-3805-749 Club House Hot Cocoa - 61.25 - - 90.75 750-3805-789 Club House Employee Merchandise - 8,308.58 - - 4,056.42 750-3805-790 Club House Beer - 9,815.17 - - 10,246.85 750-3805-791 Club House Bottled Pop - 14,109.80 - - 13,968.35 750-3805-792 Club House Wine Cooler - 753.75 - - 663.00 750-3805-793 Club House Cappuccino - 39.00 - - 72.00 750-3805-794 Club House Merchanise - 1,188.77 - 32,000.00 1,926.52 750-3805-795 Club House Candy - 1,300.92 - - 1,373.75 750-3805-796 Club House Chips - 520.50 - - 611.25 750-3805-799 Club House Beverage Cart - 29,205.00 - - 33,169.30 Total Merchandise 100,000.00 113,665.12 113.67%98,000.00 113,368.55 Driving Range Revenues 750-3810 Driving range income 150,000.00 - 79.22%148,800.00 - 750-3810-718 Driving range income Token #3 - 40,745.00 - 750-3810-719 Driving range income Token #2 - 63,451.50 - - 122,089.25 750-3810-720 Driving range income Token #1 - 19,094.00 - - 21,313.50 750-3810-723 Driving range income H.S. Round - 1,488.00 - - 810.00 750-3810-724 Driving range income H.S. Bucket - 2,178.00 - - 1,704.00 750-3810-725 Driving range income Gift Certificate - (8,127.01) - - (6,267.82) 750-3820 Golf lessons 23,000.00 13,499.00 58.69%22,000.00 20,303.50 Total Driving Range 173,000.00 132,328.49 76.49%170,800.00 159,952.43 Page 46City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Revenues:867,230.00 741,094.58 85.46%844,507.00 830,869.07 Expenses Golf Course Operations 750-4900-0100 Salaries, regular 379,381.00 27,941.55 7.37%100,000.00 69,794.85 750-4900-0101 Salaries, reg-other - 45,978.94 -- 60,290.21 750-4900-0110 Salaries, overtime - 6,460.53 -- 524.25 750-4900-0150 Salaries, part-time regular pay - 71,663.88 -100,000.00 41,411.42 750-4900-0152 Salaries,PT reg-other - 2,139.80 -- 9,630.63 750-4900-0300 Social Security - 11,028.19 -20,000.00 14,183.25 750-4900-0321 PERA coordinated - employer contribution - 6,608.14 -- 8,983.75 750-4900-0400 Health insurance - employer contribution - 1,184.08 -- 1,583.30 750-4900-0410 Life insurance - employer contribution - 46.81 -- 75.27 750-4900-0420 Dental insurance - employer contribution - 1,060.83 -- 1,317.49 750-4900-0500 Workers compensation - - -- 1,821.25 750-4900-1210 Supplies, building & grounds 21,000.00 25,454.78 121.21%16,000.00 30,310.76 750-4900-1220 Supplies, vehicles 14,000.00 13,675.23 97.68%9,000.00 10,934.06 750-4900-1230 Supplies, equipment 3,000.00 4,824.53 160.82%3,000.00 7,694.74 750-4900-1600 Operating supplies 8,000.00 5,965.25 74.57%11,000.00 7,898.11 750-4900-1700 Motor fuels & lubricants 8,100.00 5,710.56 70.50%5,500.00 7,501.69 750-4900-2400 Uniform & clothing 3,500.00 3,411.44 97.47%3,500.00 2,790.15 750-4900-3030 Other professional services 7,700.00 85,360.34 1108.58%4,200.00 57,427.12 750-4900-3100 Telephone 500.00 2,902.82 580.56%500.00 (33.78) 750-4900-3210 Electricity 4,000.00 8,554.55 213.86%6,000.00 6,360.12 750-4900-3530 Refuse collection 1,000.00 982.30 98.23%1,000.00 - 750-4900-3610 Memberships 1,200.00 95.00 7.92%1,000.00 740.00 750-4900-3630 Training & conferences 3,400.00 1,039.92 30.59%2,800.00 3,088.52 750-4900-4010 Rental, equipment 3,000.00 1,106.52 36.88%3,000.00 1,261.29 750-4900-4030 Satellites 1,800.00 459.40 25.52%1,500.00 1,911.74 750-4900-4800 Insurance & bonds 2,000.00 1,265.33 63.27%2,000.00 1,699.88 750-4900-5110 Repairs, buildings & grounds 12,000.00 4,685.12 39.04%9,000.00 7,169.57 750-4900-5130 Repairs, equipment 8,500.00 7,071.79 83.20%6,500.00 5,343.66 750-4900-7010 Buildings 3,000.00 - 0.00%43,000.00 - Page 47City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 750-4900-7030 Equipment 35,000.00 - 0.00%35,000.00 - 750-4900-7050 Construction 25,000.00 88.18 0.35%25,000.00 - 750-4900-7070 Landscaping 9,500.00 514.77 5.42%13,000.00 - 750-4900-7950 Depreciation 95,000.00 - 0.00%80,000.00 104,661.30 750-4900-7955 Amortization of bond discount 4,811.00 - 0.00%4,811.00 4,810.85 750-4900-8010 Debt, principal 85,000.00 - 0.00%60,000.00 - 750-4900-8020 Debt, interest 200,650.00 89,323.13 44.52%181,740.00 213,327.64 750-4900-8021 Lease, interest - - -- 38.54 750-4900-8030 Paying agent fees 410.00 580.14 141.50%410.00 193.38 750-4900-9150 Unreimbursed insurance claims 3,000.00 - 0.00%3,000.00 - Total Golf Course Operations 943,452.00 437,183.85 46.34%751,461.00 684,745.01 Golf House Operation 750-4901-0100 Salaries, regular - 33,239.20 -60,000.00 70,082.45 750-4901-0110 Salaries, overtime - 1,503.40 -- 882.95 750-4901-0150 Salaries, part-time regular pay - 19,952.24 -60,000.00 34,869.18 750-4901-0300 Social Security - 3,705.67 -- 8,002.63 750-4901-0321 PERA coordinated - employer contribution - 2,375.54 -- 5,072.56 750-4901-0400 Health insurance - employer contribution - 5,171.88 -- 4,352.88 750-4901-0410 Life insurance - employer contribution - 34.80 -- 34.80 750-4901-0500 Workers compensation - - -- 154.03 750-4901-0990 Severence pay - - -- 10,257.40 750-4901-1210 Supplies, building & grounds 61,000.00 75,438.19 123.67%66,000.00 70,271.35 750-4901-1230 Supplies, equipment 2,000.00 4,368.50 218.43%1,000.00 684.19 750-4901-1600 Operating supplies 9,100.00 8,321.94 91.45%8,300.00 10,778.28 750-4901-2400 Uniform & clothing 1,500.00 508.35 33.89%1,000.00 1,191.47 750-4901-3030 Other professional services 7,800.00 5,335.97 68.41%7,100.00 12,421.26 750-4901-3100 Telephone 6,500.00 2,142.01 32.95%6,500.00 4,864.79 750-4901-3200 Water & sewer 1,000.00 786.89 78.69%1,000.00 1,082.52 750-4901-3210 Electricity 4,500.00 6,455.87 143.46%3,000.00 7,104.97 750-4901-3220 Natural gas 1,000.00 942.23 94.22%1,000.00 753.34 750-4901-3420 Advertising 10,000.00 6,238.34 62.38%10,000.00 5,853.85 750-4901-3450 Advertising-Chartiable Contributions 500.00 - 0.00%500.00 - 750-4901-3530 Refuse collection 1,200.00 1,483.82 123.65%800.00 1,408.34 750-4901-3610 Memberships 2,000.00 1,670.05 83.50%1,700.00 1,345.00 750-4901-3630 Training & conferences 7,000.00 5,093.87 72.77%4,500.00 4,077.34 750-4901-4800 Insurance & bonds 5,400.00 3,416.38 63.27%5,400.00 5,184.28 Page 48City of Mounds View, Minnesota Preliminary Quarterly Financial Report All Funds For the Quarter-Ended December 31, 2001 (with comparative amounts for the year-ended December 31, 2000) Y-T-D 2001 2001 Dec Percent 2000 2000 Account#Account Title Budget 2001 Spent/Received Budget Actual ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 750-4901-5110 Repairs, buildings & grounds 4,500.00 947.93 21.07%2,500.00 6,387.16 750-4901-5130 Repairs, equipment 1,000.00 99.50 9.95%700.00 - 750-4901-7030 Equipment 1,000.00 1,011.80 101.18%2,000.00 - 750-4901-7050 Construction 10,000.00 27.58 0.28%10,000.00 - Total Golf House Operation 137,000.00 190,271.95 138.88%253,000.00 267,117.02 Course Design/Construction 750-4902-0100 Salaries, regular - 2,310.00 -5,000.00 4,600.00 750-4902-0110 Salaries, overtime - 780.12 -- - 750-4902-0150 Salaries, part-time regular pay - 11,932.20 -24,383.00 13,879.65 750-4902-0300 Social Security - 1,149.25 -- 1,413.68 750-4902-0321 PERA coordinated - employer contribution - 406.81 -- - 750-4902-0500 Workers compensation - - -- 101.86 750-4902-1210 Supplies, building & grounds 1,500.00 - 0.00%1,500.00 168.63 750-4902-1220 Supplies, vehicles 1,000.00 2,687.09 268.71%800.00 109.40 750-4902-1600 Operating supplies 7,500.00 10,906.28 145.42%6,500.00 5,443.65 750-4902-3210 Electricity 2,000.00 - 0.00%6,000.00 - 750-4902-5130 Repairs, equipment 5,000.00 - 0.00%- - 750-4902-7030 Equipment 5,000.00 - 0.00%5,000.00 - 750-4903-0100 Salaries, regular 20,000.00 - 0.00%20,000.00 - 750-4903-0500 Workers compensation 2,400.00 1,632.58 68.02%- - 750-4903-1210 Supplies, building & grounds 4,000.00 - 0.00%9,000.00 2,755.00 750-4903-1220 Supplies, vehicles 2,000.00 - 0.00%2,000.00 - 750-4903-1700 Motor fuels & lubricants 1,500.00 - 0.00%1,500.00 - 750-4903-5130 Repairs, equipment 1,000.00 - 0.00%2,000.00 - 750-4903-7030 Equipment 500.00 - 0.00%1,000.00 - Total Course Design/Construction 53,400.00 31,804.33 59.56%84,683.00 28,471.87 Total Expenses:1,133,852.00 659,260.13 58.14%1,089,144.00 980,333.90 Excess of Revenues over(under) Expenditures:(266,622.00) 81,834.45 -(244,637.00) (149,464.83) Item No. 7A Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Preliminary Quarterly Financial Report for the Quarter Ended December 31, 2001 Date of Report: February 7, 2002 Attached is the preliminary December 31, 2001 Quarterly Financial Report. Let me emphasize that this is a preliminary report. Some revenues still need to be recorded as receivables. Some 2001 invoices are still being paid and recorded as accounts payable. Interest hasn’t been allocated to funds. Some transfers between funds (TIF to EDA as an example) still need to be recorded. The budget may need to be amended for some funds (EDA and Street Lighting) where the City Council authorized projects that exceeded the amounts in the original 2001 budget. Detail transactions need to be reviewed to find coding errors. The report is still an interesting first look at the financial results for 2001, as long as the limitations are understood. My impression is that it was a fairly good financial year for the City on an overall basis, with a couple of problem areas. Respectfully Submitted, Charles Hansen M:\MasterFiles\1999 thru 2010\2002\City Council\Council Packets\02-11-02\Item 8A-- Resolution 5710 Approving Appointments to the Park and Rec Commission.doc 1 RESOLUTION NO. 5710 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING MIKE SZCZEPANSKI AND MARK POTHEN TO THE PARK AND RECREATION COMMISSION WHEREAS, the terms of Park and Recreation Commissioners Mike Szczepanski and Mark Pothen expired December 31, 2001; and WHEREAS Mike Szczepanski and Mark Pothen have expressed an interest in being reappointed to the Park and Recreation Commission; and WHERAS, Mike Szczepanski’s and Mark Pothen’s terms would be effective January 1, 2002-December 31, 2004. NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council do hereby approve Mike Szczepanski and Mark Pothen for appointment to the Park and Recreation Commission. Adopted this 11th day of February, 2002 _______________________________________ Richard Sonterre, Mayor Attest: _______________________________________ Kathleen F. Miller, City Administrator Seal: Motion: Second: Sonterre: Stigney: Quick: Marty: Thomas: Item No.7C Meeting Date: February 11, 2002 Type of Business:CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, Fire Chief Item Title/Subject: Quarterly Report-Spring Lake Park-Blaine-Mounds View Fire Department Date: February 7, 2002 Emergency Response: The department ended the year with a little over 1,000 calls, a reduction of about 15%. We attribute a portion of this decrease to our strong prevention programs. Additionally, we ended the year with a little more than $1,000,000 in property loss, and although an increase over the past year, a decrease over historical losses. Recent Fire: A young couple and their infant child, who reside in one of your mobile home parks, experienced a devastating fire this past month. Fortunately, t he father awoke from his sleep and was able to get the family out of the home before anyone was injured. Damage to the home was extensive. Budget Overruns: For the first time in over six years the fire department experienced expenses in excess of budgeted dollars. Catastrophic engine repairs to three engines and the air truck coupled with costs incurred at the Larson Auto Salvage Fire in May exceeded $52,000. Without those expenses we would have been under budget. The city of Blaine is pursuing legal action to recover $107,000 in fire department expenses. Staffing: Our staffing strength is at one of it’s strongest points in years with no stations experiencing severe shortages. A major reason is the strong commitment the cities are making to working with the Fire Department in hiring and letting individuals respond. Currently, Mounds View provides two day time available fire personnel. Jeramiah Anderson and Kathi Osmonson. Without this type of support we would have no choice but to look at more expensive alternatives. Current Projects: Using federal grant money and capital budget requests we are in the process of installing personal protection devices on all of our breathing apparatus which provides greater information and alarm when supplies go low. We are also working on our records management program, installing one software package to replace four different ones currently being used. This will allow for greater efficiency and better utilization of critical information on the fire ground. The Department was notified by the Department of Public Safety on Wednesday February 6, 2002 that we have been awarded a fire year contract with the State for a Chemical Assessment Team. This is an ongoing program in which we were awarded a previous contract which had expired. This program places over $250,000 of state purchased hazardous materials equipment in our fire response area and provides $40,000 of annual operating income to keep our people trained and the equipment maintained. Chief Activities: As some of you know I am active in the Legislative process for the Minnesota Fire Chiefs. Our agenda this year includes a terrorism package that will provide equipment and training as well as money for improved communications. Additionally, we are working on code issues dealing with sprinkler systems and other fire prevention efforts. You may have read or heard about the Fireworks bill defeated last week in Senate Commerce which we played an integral part in defeating. Legalization of consumer fireworks would result in increased activity for both the police and fire department as well as increased injuries and property damage. I have also been working with all three police departments on a host of issues ranging from a chaplaincy program to bomb response in schools to a joint command vehicle. We are also looking to conduct some joint training between police and fire as part of our long range plan to better prepare us for large scale emergencies. Prevention Programs: We are working with Pinewood and the loc al day cares and private schools to implement a nationally developed fire and life safety program called Risk Watch. This curriculum, developed by the National Fire Protection Agency incorporates 8 different safety behaviors ranging from fire play to swimming safety to bicycle safety. Budget Issues: In anticipation of further state budget reductions, levy limits, and other fiscal pressures, staff has been meeting to determine appropriate changes or cuts. A analysis of all of last years “non-emergency calls” such as alarm ringing and smoke scares indicated over 40% of our volume was in this area. We are going to meet with our dispatching agency to determine response protocol changes that would allow us a more appropriate response (duty chief or station versus three stations) as one possible cost savings measure. Respectfully Submitted, Nyle Zikmund, Fire Chief PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Special Meeting January 7, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:13 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas. 3. APPROVAL OF AGENDA A. Monday, January 7, 2002 City Council Agenda. Council Member Marty requested that Item 4 be moved behind Item 5 to accommodate residents in attendance. Council Member Marty requested that Item 8B be tabled until January 28, 2002 because at the last Council meeting a motion was made to table the matter to the next Council Meeting that was scheduled to be held on January 14, 2002. He further commented that he feels this meeting is a special Council meeting because the regular meeting should have been on January 14, 2002. Council Member Marty asked that the matter be referred to the work session on January 14, 2002. He also noted that he has had telephone calls and public input about the matter. Council Member Thomas asked City Attorney Riggs if there was an issue with moving resident comment ahead of the closed session. City Attorney Riggs indicated that there was not an issue but reminded Council that there was other legal counsel in attendance to discuss threatened litigation. Council Member Quick indicated he would like to leave the agenda as presented. Council Member Stigney commented that the taxpayers of the City should be allowed to speak prior to the closed session. Mayor Sonterre indicated he did not have an issue with moving resident input ahead of the closed session. Mounds View City Council January 7, 2002 Special Meeting Page 2 MOTION/SECOND: Marty/Stigney. To Approve the January 7, 2002, City Council Agenda as amended. Ayes - 5 Nays – 0 Motion carried. 4. PUBLIC INPUT Mayor Sonterre requested that any resident comments pertain to the business of the City of Mounds View. Dennis Haames of 5511 Quincy Street addressed Council to indicate that there are mold problems at Pinewood Elementary School. He then explained that the mold problems are due to the leaking roof that needs to be replaced. He further explained that the $80 million school bond that was recently approved does not include fixing the roof and asked residents to contact the school district to ask that the roof be replaced. Mr. Haames indicated that residents need to get involved and make the calls in order to get the school district to have the roof replacement added to the budget that is to be submitted to the state in the spring. Mayor Sonterre indicated that the City Inspector had been working with the district this past fall and, in fact, nearly held up the opening of the school due to air quality safety issues. Community Development Director Ericson indicated that the City Inspector has been working with the school and has identified some problems. He indicated that the City has been told that the district is working to resolve those problems. He further indicated that there is only so much the City can do because the matter is a state issue. Council Member Marty indicated he had attended a town hall meeting last month at the Community Center and the air quality issue at the school came up. He then indicated he feels the City should look into the matter. He also noted that there was a meeting being held right now to discuss the matter. Mr. Haames indicated that there was an air quality task force meeting being held at the Mounds View Public Library to discuss the matter and indicated he was leaving this meeting to attend that one. Council Member Thomas indicated that she had been working with the air quality task force and noted that Ms. Osmonson has been doing a great job concerning the construction issues but explained that the City Inspector can only deal with the items currently under construction. Wendy Marty of 2626 Louisa Avenue indicated that she was asking for the fourth time in two and a half months for a copy of the letter that Mayor Sonterre had said he submitted to City Administrator Miller. She then indicated that on November 26, 2001 Mayor Sonterre indicated that the letter was sent to the City Administrator and stated it would be available to residents on Mounds View City Council January 7, 2002 Special Meeting Page 3 December 10, 2001. She further indicated that she had asked for a copy of the letter several times and recently received a message on her husband’s City Hall voicemail indicating that the letter would be available at the end of last week. City Administrator Miller indicated that the message left was for Council Member Marty. Ms. Marty indicated that the message said “and Wendy”. City Administrator Miller indicated that she has been advised by City Attorney Riggs that the letter is to be considered confidential and is not public at this time. City Attorney Riggs indicated that Council has not decided how to proceed on the matter. He then indicated that, if Council deals with the matter this evening, the letter will be made available to the public. Ms. Marty asked for the state statute that says she cannot have the letter now. City Attorney Riggs agreed to provide the statute to Ms. Marty later in the evening. Ms. Marty asked if there have been any issues with the fitness equipment. She specifically asked if any of the equipment had broken down and been repaired. City Administrator Miller indicated that, to her knowledge, there have not been any repairs made to the fitness center equipment. She then indicated that she and a representative from the YMCA had met with a representative from LMCIT to review the equipment. She further indicated that the representative from the insurance company had determined, and confirmed by letter, that there is no liability issue for the City and had advised the City to contact Reebok to determine whether or not there would be a warranty issue. Ms. Marty asked when the insurance company looked at the equipment. City Administrator Miller indicated that the insurance agent reviewed the equipment approximately three weeks ago and said she could check her calendar for the exact date. Ms. Marty asked if she could have a copy of the letter tomorrow. City Administrator Miller indicated she would provide a copy of the letter to Ms. Marty as soon as the City Attorney advises her that it is public information. Dana Mendoza of 2633 Clearview Avenue indicated he had stopped at the golf course to purchase a gift certificate and found that it was closed. He then asked why the course was closed early this year. City Administrator Miller indicated the matter was discussed with Council and, after reviewing the revenues versus the expenditures to keep the course open, it was determined that it was not Mounds View City Council January 7, 2002 Special Meeting Page 4 prudent to do so and the course was closed. She also commented that it is normal practice to close the course for the winter months. City Administrator Miller explained that the golf course staff was instructed to put an announcement on the door indicating the hours of operation. She also indicated that the announcement was to indicate that gift certificates could be purchased at City Hall. Mr. Mendoza questioned why there were more attorneys at the meeting and then stated “this is getting a little expensive isn’t it.” City Attorney Riggs indicated that the City is being advised through the League of Minnesota Cities on a matter. City Administrator Miller explained that the attorneys present were through the insurance company. Mr. Mendoza commented that he did not think it would take very much to settle the fitness equipment matter. He then asked Mayor Sonterre, as the business owner, to take care of the matter to prevent any more expense to the taxpayer. Mayor Sonterre agreed that the matter should be easily resolved. Mr. Mendoza said he would appreciate it if the Mayor took care of it. Council Member Marty questioned why the City Administrator felt it was costing more to keep the course open than would be brought in and noted the remaining employees at the golf course are salaried. City Administrator Miller indicated that numbers on the golf course were provided to Council. She then indicated that the City chose to close the golf course and require those employees to use the flex time and vacation time they had accrued to limit the City’s liability for that flex and vacation time. Council Member Marty indicated he had stopped by the golf course on the last day and the staff had installed pins in front of the greens and were still getting calls for tee times. He further commented that the greens were not open but there were artificial greens set up 20 yards in front of them. City Administrator Miller indicated that she had provided Council with the revenues that the City had on file for the last time period that they were available from the finance department. She then commented that, after reviewing the numbers, Council had given the direction to have the course closed. Council Member Marty commented that the City Administrator had told Council that the greens were covered so no one could golf. Mounds View City Council January 7, 2002 Special Meeting Page 5 City Administrator Miller indicated that it was her understanding that the greens were covered. Council Member Thomas commented that the money being brought in by remaining open with the artificial greens was 1/5 of the operating budget to keep the course running. David Jahnke of 8428 Eastwood Road stated that he agreed with the comments of Mr. Mendoza and said he hopes a lesson was learned on that one. Mr. Jahnke then commented that he had just read about the issues surrounding the Mayor in St. Croix and said, while he is not comparing that situation to this, he hopes that this Council will make employees and elected officials accountable for their actions. Mr. Jahnke indicated he did not feel it was right for city employees to be using the public works garage for personal work such as washing cars and making repairs and asked Council to make sure that is not happening. 5. CLOSED SESSION Council recessed to a closed session at 7:35 p.m. Council reconvened at 8:02 p.m. 6. UNFINISHED BUSINESS None. 7. CONSENT AGENDA A. Just and Correct Claims B. Licenses for Approval C. Resolution 5686 Approving SEH’s Supplemental Agreement Letter D. Resolution 5677 Establishing the City of Mounds View Official Calendar for the year 2002 E. Set a Public Hearing for 7:05 p.m., January 28, 2002 to Consider a Conditional Use Permit and Development Review for the Edgewood Middle School Facility Expansion, CU01-004 and DE01-005 F. Set a Public Hearing for January 28, 2002 at 7:10 p.m. for the Second Reading and Adoption of Ordinance 691, Amending Chapter 502 (Intoxicating Liquor) and Chapter 503 (3.2 Percent Beer) of the Municipal Code as They Relate to Charitable Gambling G. Resolution 5673 Approving 2001 Transfers H. Resolution 5680 Approving Seasonal Ice Rink Maintenance Position I. Resolution 5684 Approving Application for a Body Armor Replacement Grant J. Resolution 5685 Authorizing Payment to Northwest Youth & Family Services for the Year 2002 Mounds View City Council January 7, 2002 Special Meeting Page 6 K. Resolution 5681 Hiring a Public Works Maintenance Worker Council Member Marty requested that Items 7E, 7F, and 7H be removed for discussion. MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item 7E as presented. Council Member Marty indicated he had not received any information on this item in his packet and was curious as to why. Community Development Director Ericson indicated that this item had not been presented to Council and the Consent Agenda item was to set the public hearing so that it could be brought before Council on January 28, 2002. Council Member Marty asked if the matter would be discussed at a work session prior to coming to the Council meeting. Director Ericson indicated he would provide a brief staff report on the matter at the January 14, 2002 work session. Ayes – 5 Nays – 0 Motion carried. MOTION/SECOND: Quick/Thomas. To Approve Consent Agenda Item 7F as presented. Council Member Marty indicated he did not have anything in his packet on this item and asked if Council would be voting on the matter at the January 28, 2002 meeting. Assistant City Administrator Reed indicated that this item was before Council at a work session and Council had asked that it be placed on the Council agenda on December 10, 2001 for a first reading. She then indicated that the Consent Agenda item sets the public hearing for the second reading and adoption before Council at the January 28, 2002 meeting. Ayes – 5 Nays – 0 Motion carried. MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item 7H as Presented. Council Member Marty asked whether this employee could be considered full time and be subject to benefits. Assistant City Administrator Reed indicated she had spoken with Labor Relations Associates and was told that as long as the employee is hired for a different position with a clear start and end date there should not be an issue. She then commented that the position is completely different from the previous position held by the employee. Council Member Stigney asked if the position had been advertised. Mounds View City Council January 7, 2002 Special Meeting Page 7 Assistant City Administrator Reed indicated that the City had not advertised for the position as it was the intent to handle this position in the same way other positions were handled earlier in 2001 whereby Council approves the position and Staff is responsible for filling the position. Council Member Stigney commented that it seems that Staff already has someone in mind for the position. He then asked if Staff would be advertising for the position. Assistant City Administrator Reed indicated she had received the information from the Parks Foreman who had told her that he would like this individual for this particular position because the person has the experience and training needed for this position. Council Member Stigney commented that this seemed to be slightly askew from the normal procedure but said, since the job ends in February, he does not have an issue with it. Assistant City Administrator Reed indicated she was not sure to what extent Parks has advertised seasonal positions in the past but said she is aware that one of the goals has been to use some of the same individuals, if possible, to keep training costs down. Ayes – 5 Nays – 0 Motion carried. MOTION/SECOND: Marty/Thomas. To Approve Consent Agenda Items 7A, B, C, D, G, I, J, and K as Presented. Council Member Marty commented that Mr. Hansen’s explanation of just and correct claims was very good. He also indicated he liked both formats that were provided but prefers the third format. Ayes – 5 Nays – 0 Motion carried. 8. COUNCIL BUSINESS A. Consideration of an Appeal of the Planning Commission Denial of a Variance Requested by Harstad Companies Regarding the Proposed Longview Estates Major Subdivision, Planning Case VR01-010. Community Development Director Ericson explained that this item was on Council’s agenda on December 10, 2001 for a public hearing. He then indicated that there was significant discussion, and a vote taken that resulted in a two to two tie. Director Ericson provided a summary of the case for Council review and noted that Rice Creek Watershed has tabled approval of the subdivision with authorization for administrative approval pending receipt of title documents. Mounds View City Council January 7, 2002 Special Meeting Page 8 Director Ericson indicated that after considerable discussion the Planning Commission decided, though not by unanimous vote, that the applicant did not meet the hardship requirements and denied the variance. Director Ericson indicated that Staff is of the opinion that a hardship could be justified in this case because of the expectation of development established when the utilities were run to the property. He then indicated that Staff is still of the opinion that there is enough justification that hardship could be established but noted that Staff is concerned about the suitability of the soils and hydrology in the area and would like to see soil borings to determine whether the lots would be buildable. Barbara Koziak of 5173 Red Oak Drive indicated that she bought her property in 1973 and was told that the stretch of land between Long View Drive and Silver Lake Road was a wetland and would stay a wetland. She then indicated that, while the property around the wetland is not wet enough to qualify as waterfront property, it is very wet. She also indicated that she had heard that the peat goes down 80 feet but said she has no evidence of that. Ms. Koziak indicated she was concerned that the changes to the water table, because of the addition of the homes with impervious surfaces, would damage her property by causing water to build up on it. She then commented that she feels adding eight houses to the area is questionable but eleven would be inappropriate. Dave Tillman of 5166 Longview Drive indicated he wanted Council to be aware of the fact that the eleven lots will meet the 20,000 square foot requirement but the people buying them are buying half swamp and the City will be responsible to make sure that the owners do not fill in the wetland. He then asked the City to uphold the ordinance because it was established to protect the wetlands. He also asked if an environmental assessment had been done. Council Member Stigney asked Community Development Director Ericson or the City Engineer to respond to the water and peat questions raised. Rocky Keehn, SEH indicated he had done a brief review of the proposed subdivision and indicated there is a ditch to stabilize water flows. He then recommended looking at the high water level to determine whether there would be an impact. He also suggested checking to see what type of impact the additional runoff would have on the overall storm water management of the City. Rocky Keehn, SEH, indicated that the individual property owners would need to apply for permits each time they wished to do anything with their backyard and suggested that the City may want to take over the wetlands to ensure that nothing is dumped in them. Mayor Sonterre questioned whether the addition of these homes would have an impact on the holding capacity of the ponds at Woodcrest Park. Mounds View City Council January 7, 2002 Special Meeting Page 9 Rocky Keehn, SEH, indicated that when the Woodcrest holding ponds were designed the addition of 11 houses on that property was not considered. He then indicated that there is an emergency overflow built into the holding pond but said the City would need to look into erosion control and the impact on the system as a whole. Council Member Thomas clarified that the issue before Council was whether hardship could be established in order to grant the variance. She then commented that she has not seen or heard anything to convince her that the hardship requirement has been met. MOTION/SECOND: Thomas/Marty. To Waive the Reading and Approve Resolution 5659, Version 1 Upholding the Planning Commission’s Denial of a Variance for the Longview Estates Major Subdivision, VR01-010. Ayes – 3 Nays – 2 (Stigney/Quick) Motion carried. Council Member Marty asked if an environmental assessment worksheet had been done. Director Ericson indicated that Rice Creek Watershed District had determined that an environmental assessment worksheet was not necessary. He then indicated that an environmental assessment worksheet could be done if asked for by petition from the residents. B. Second Reading and Adoption of Ordinance 689 Revising Chapter 512 of the Tobacco Ordinance A. Second Reading and Adoption of Ordinance B. Stigney, Thomas, Quick, Marty, Sonterre This item was removed from the Council Meeting Agenda and put on the work session agenda for January 14, 2002. Council Member Marty asked if the Deputy Chief would be at the work session on January 14, 2002. City Administrator Miller indicated that the Deputy Chief would be at the work session on January 14, 2002. C. Consideration of Resolution 5682, a Resolution Approving a Minor Subdivision of 730 Woodlawn Drive and 718 Edgewood Drive, Planning Case MI01-005 Community Development Director Ericson explained that this item is a request for a minor subdivision that would approve a property line change. He indicated that the applicant owns both pieces of property and would like to shift the back property line back to allow for more room on the duplex lot to allow for a future garage addition. Mounds View City Council January 7, 2002 Special Meeting Page 10 Director Ericson indicated that the Planning Commission had reviewed the request and had recommended approval. He then read through the stipulations included with the Resolution and indicated that Staff is in support of the request. Council Member Quick asked why no park dedication fee was required. Director Ericson indicated that according to the City’s Code, because no new lots are being created and no new dwelling units added, a park dedication fee is not required. Council Member Quick expressed concern that this is commercial property that is being expanded and has the potential for future development expansion and he feels there should be a park dedication fee required. MOTION/SECOND: Thomas/Quick. To Waive the Reading and Approve Resolution 5682, a Resolution Approving a Minor Subdivision of 7630 Woodlawn Drive and 7618 Edgewood Drive, Planning Case MI01-005. Ayes – 5 Nays – 0 Motion carried. D. Resolution 5678, Appointing Official Newspaper, Acting Mayor, Treasurer and Official Depository for the Year 2002. City Administrator Miller indicated that this Resolution takes care of housekeeping issues that are typically handled at the first Council meeting of the year. She also indicated that state statute and the City Charter require that a treasurer be appointed. Mayor Sonterre, Council Member Thomas and Council Member Quick indicated they would like to continue using the Focus as the official newspaper. Council Member Marty suggested using the Bulletin as the official newspaper because the rates are cheaper and he feels the coverage of City events is better with less advertising than the Focus. City Administrator Miller explained that the Bulletin does not have the ability to receive documents from the City by e-mail. She then noted the ability to use e-mail to send documents to the newspaper saves on Staff time and reduces the likelihood of errors. Council Member Stigney asked the reporter from the Bulletin that was at the meeting if there was a reason the Bulletin cannot accept e-mail. The reporter indicated that the Bulletin does not have e-mail at the office and said he was not sure when e-mail would be available. Council Member Stigney indicated he would like to support the Bulletin as the official newspaper because the rates are lower and the City gets better coverage but said he feels the City Mounds View City Council January 7, 2002 Special Meeting Page 11 should use the Focus for this year and suggested the Bulletin get e-mail capability as soon as possible. Council Member Marty indicated that the Bulletin does have fax capabilities. City Administrator Miller indicated that e-mailing is faster and reduces the opportunity for errors because the paper receives information directly from the City and does not have to duplicate it to put it in the newspaper. It was the consent of Council to use the Focus as the primary paper. It was the consent of Council to use the St. Paul Pioneer Press as the secondary paper. It was the consent of Council to appoint Council Member Stigney as Acting Mayor. Council Member Stigney commented that the way the Resolution is worded implies that the City uses Western Bank for its investments. Finance Director Hansen indicated that the only investment at Western Bank is a money market account. He then indicated that putting Western Bank on the list for potential investments would allow investments to be made, if necessary. He further indicated that Western Bank is not the City’s primary investment firm. MOTION/SECOND: Quick/Thomas. To Waive the Reading and Approve Resolution 5678, a Resolution Appointing Official Newspaper, Acting Mayor, Treasurer and Official Depository for the Year 2002. Ayes – 5 Nays – 0 Motion carried. Council Member Stigney commented that there was a listing of other investment banks and asked if others would be added if Staff determined there was a cheaper or better rate available. Finance Director Hansen indicated that, if he found a reason to do business at another institution, he would bring a resolution back to Council for approval. Ayes – 5 Nays – 0 Motion carried. E. Resolution 5679, Appointing City Council Members and City Administrator as Representatives for City Commissions and Other Organizations. Council Member Quick indicated he would like the same appointments as last year. Mayor Sonterre asked who was assigned to the Fire Relief Association. Mounds View City Council January 7, 2002 Special Meeting Page 12 It was determined that Council Member Marty would attend the Fire Relief Association meetings. Council Member Marty asked why two Council Members were assigned to the Cable Committee and the Economic Development Commission. City Administrator Miller indicated that there were two representatives last year. Council Member Marty commented that he felt that Northwest Youth and Family Services was worthwhile and indicated there was not a liaison for that organization last year. Mayor Sonterre read through the appointments. Community Development Director Ericson indicated that the Economic Development Commission had specifically requested that Council consider appointing someone to act as liaison to the Committee. Mayor Sonterre agreed to attend the Economic Development Commission meetings. MOTION/SECOND: Marty/Thomas. To Waive the Reading and Approve Resolution 5679, a Resolution Appointing City Council Members and City Administrator as Representatives for City Commissions and Other Organizations. Ayes – 5 Nays – 0 Motion carried. F. Appointment of Planning Commission Chair Mayor Sonterre indicated that Council needed to appoint a Chairperson for the Planning Commission and noted that the Planning Commission had recommended Gary Stevenson as Chairperson. Community Development Director Ericson indicated that the recommendation of appointment of Gary Stevenson as Chairperson was unanimous by the Planning Commission MOTION/SECOND: Sonterre/Quick. To Approve the Appointment of Gary Stevenson as Chairperson of the Planning Commission. Ayes – 5 Nays – 0 Motion carried. 9. SPECIAL ORDER OF BUSINESS None. 10. REPORTS Mounds View City Council January 7, 2002 Special Meeting Page 13 Council Member Thomas indicated she had been following the issues at Pinewood Elementary and suggested that residents go to the school board with questions and concerns. She also noted that the City is watching with great interest the details of the new construction. Mayor Sonterre indicated that at the last Ramsey County League of Local Governments meeting the guest speaker was Tom Howser, a political reporter for Channel 5 News. He then indicated that, after some debate, the meeting attendees were able to convince Mr. Howser to host a meeting concerning the affects of the changes in the state budget on cities. Council Member Marty asked how many positions are open on the Planning Commission. Community Development Director Ericson indicated that there were two positions open on the Planning Commission. Council Member Marty commented that he had heard that Sherri Gund had applied for a seat on the Planning Commission approximately two months ago and asked why that appointment had not come to Council. Mayor Sonterre indicated that Ms. Gund had delivered a letter to the Park and Recreation Committee indicating she had conflicts for the remainder of the winter months and a few spring months with meeting on Wednesday night. He then noted that, since the Planning Commission meets twice per month on Wednesday nights, he did not bring the appointment to Council. Council Member Marty asked how this meeting changed from a work session to a Council Meeting. City Administrator Miller indicated that Council Member Thomas had suggested flipping the meeting and the work session in lieu of having two meetings in one evening. She then indicated that she had consulted with the Mayor who agreed and the change was made. Council Member Marty indicated that he does not use his e-mail very much and asked if someone could call him to tell him of meeting changes in the future. Council Member Quick indicated he does not use e-mail and he knew about the meeting change. He then indicated that a conscious effort to stay in contact with Staff would help. Council Member Marty indicated he was not aware that City Administrator Miller was out of the office and had left a number of messages for her not knowing she was not available. City Administrator Miller indicated that a couple of weeks ago when Council Member Marty was in her office she had explained to him that she had a situation where a family member required some assistance and she would be taking flex time at the end of the year to assist them but did not yet know the date. She also indicated that Ms. Babekuhl and Ms. Reed were aware that she was out of the office and suggested that Council Member Marty should have contacted Ms. Reed Mounds View City Council January 7, 2002 Special Meeting Page 14 if he was unable to contact her. She then apologized for not checking her voice mail while she was out of the office but noted she had responded immediately upon her return. Council Member Marty indicated that there had not been a golf course committee meeting for quite some time. He then asked if the committee had been disbanded and noted that there were issues with the golf course that he felt Council needed to keep up to speed on. Mayor Sonterre explained that the golf course committee was a component of Mr. Hammerschmidt’s operating contract and, since the contract has been terminated, the committee does not exist. He then indicated that the Council would need to determine whether a committee is needed. Council Member Marty commented he was not sure if a committee was needed and then commented he feels that the requirements of the charter are important and would help to keep Council informed. Council Member Thomas indicated the Charter Commission was working on a recommendation for Council. She then indicated that the matter should be discussed with the new golf course manager when that individual starts. Council Member Marty asked how the search for the golf course manager was proceeding. City Administrator Miller explained that Staff is working on the job description which will be presented to Council for discussion at the work session on January 14, 2002. Council Member Marty asked when Council would meet the new public works director. City Administrator Miller introduced Greg Lee, the new Public Works Director, to Council. Mr. Lee thanked Council for hiring him and said he looks forward to working with Council. Council welcomed Mr. Lee. Mayor Sonterre asked if a date had been set for the first quarter retreat and, if so, had the format and location been determined. City Administrator Miller indicated that the date was in February but said she was not sure of the exact date. Mayor Sonterre asked City Administrator Miller for information as to the format for the retreat. City Administrator Miller indicated that the format had not yet been established and suggested discussing the matter at the January 14, 2002 work session. Mounds View City Council January 7, 2002 Special Meeting Page 15 City Administrator Miller indicated that during the closed session on December 10, 2001 the Council had discussed the fitness equipment at the Community Center and had directed her to contact the company for information. She then indicated that she had prepared a report for Council review and noted that she had difficulty in obtaining written confirmation of the figures due to numerous telephone calls placed by certain individuals to Icon, the distributor for Reebok. She further indicated that the report had been reviewed by the City Attorney prior to being given to Council. Council Member Stigney asked if this item should be discussed in a closed session. City Attorney Riggs indicated that it was noted at the closed session discussion that Council did not have information from a direct City source and that is what City Administrator is now providing. He then indicated the information is public data and could be discussed at the open meeting. Council Member Stigney questioned whether the item of discussion was no longer a closed session item. City Attorney Riggs indicated that, at this point, the item is public information. He then indicated that it could be necessary in the future, based on Council’s decision as to how to proceed, to close it again. Mayor Sonterre asked if the item required action at this meeting or would be dealt with at a future meeting. City Attorney Riggs indicated that the City Administrator had provided the information to him today after verifying the information. He then advised Council to review the information and decide how to proceed. He also noted that Mr. Sonterre may wish to dispute some of the information after reviewing it. Council Member Stigney indicated he thought that City Administrator Miller was asked to determine whether the equipment was home equipment rather than commercial, what the warranty was, and ask the vendor if the warranty could be extended. City Administrator Miller indicated that, according to verbal information received from the vendor, the warranty would not be extended because the equipment is in the Community Center. She then indicated that the liability issue was resolved because the representative from LMCIT determined that there would not be an issue. She also noted that the current usage is no more than what the at home usage would be based on documentation obtained from the YMCA that indicates a less than one hour per day usage rate. City Administrator Miller indicated that Staff had thought the vendor would extend the warranty based on the limited usage but declined to do so because the equipment is in a public setting making the warranty void. Mounds View City Council January 7, 2002 Special Meeting Page 16 Council Member Stigney asked what the warranty would have been if the equipment were not in a public setting. He then indicated that the Mayor was told, when he placed the order, that the equipment was for in home use. City Administrator Miller indicated the equipment was purchased through a catalog and she is not sure that anyone on Staff checked to see if was commercial equipment. She also indicated that, when the City took ownership of the equipment, no one checked the equipment either. Council Member Stigney commented that it was his understanding, during closed session discussions, that when TSS placed the order Reebok informed Mr. Sonterre that the equipment was for in home use and was not to be used in a commercial setting. He then said he feels that the Mayor, as owner of TSS, should uphold whatever the warranty would have been. Mayor Sonterre indicated that it was the opinion of Reebok that he was made aware of the fact that the equipment was in home equipment and he has disputed that fact. Council Member Stigney indicated that Mayor Sonterre sold the equipment knowing it was going into a commercial setting. He then indicated that since the equipment is not covered by warranty he feels the person who sold the equipment, Mayor Sonterre, should provide whatever the Reebok warranty would have been Mayor Sonterre indicated that the equipment was part of an apparel catalog and he does not sell the equipment and knows nothing about it. He indicated he never received any information on the product other than the two-page portion of the apparel catalog. He then explained that while on the Parks Commission he offered the catalog to the Commission because the Commission was interested in purchasing equipment for the Community Center. He further explained that his only involvement in the process was to provide the catalog and allow the City to use his account with the vendor to purchase the equipment. Mayor Sonterre indicated he had provided the catalog with the understanding that City Staff would review the equipment before making its recommendation to the Commission and Council. He then indicated that, at the following Commission meeting, pictures of the equipment were shown and information given that the YMCA had decided to purchase the equipment. He further indicated that he had no conversations with anyone concerning the equipment prior to the decision being made to purchase the equipment. Mayor Sonterre indicated that he never intended to do anything other than facilitate the sale. He indicated that he does not sell the equipment and never made any claims concerning that equipment. He then commented that, if it is determined that there were billing errors made by his company, he would stand by his word and take care of it. Council Member Stigney commented that he believes Mayor Sonterre was aware at the time that the equipment was for in home use. He then said if, as claimed, the Mayor was not aware he is aware now. Council Member Stigney asked Mayor Sonterre to provide a warranty equivalent to what would have been provided by Reebok. Mounds View City Council January 7, 2002 Special Meeting Page 17 Council Member Thomas indicated she was not comfortable asking a company that is not the manufacturer to warrant the product. She then suggested that the City needed to research what type of warranty would have been provided and what it would cost to purchase an extended warranty for the equipment. Council Member Marty indicated that the City has a letter from Icon stating that Mr. Sonterre was informed, at the time the order was placed, that the equipment was for in home use. Council Member Thomas indicated that whether or not Mayor Sonterre was aware of the fact that the equipment was for in home use is a “he said – she said” situation and does not solve the warranty issue. Council Member Marty indicated he would like Staff to check on how the equipment is holding up. City Administrator Miller indicated that when she had last spoken to the YMCA concerning the equipment she was told that none of the equipment had been broken. She then indicated that the YMCA does regular maintenance on the equipment. She further indicated that during discussions with LMCIT it was determined that regular maintenance on the equipment would prolong the life of the equipment. City Administrator Miller indicated that she had been given direction to look at the discrepancy between what the City paid and what the City should have paid and that is in the report. Council Member Thomas asked if it was the consent of Council to direct Staff to look at warranty options or secondary warranties that could be purchased. Council Member Stigney said he wants Mayor Sonterre to provide the warranty. Council Member Thomas indicated she refused to vote on the matter before having more information on the warranty. Mayor Sonterre indicated that the equipment has been in place for approximately 13 months and he would be very surprised if any manufacturer provided a 12-month warranty. MOTION/SECOND: Thomas/Quick. To Direct Staff to Research the Warranty Issue and Provide Information to Council for discussion. Council Member Marty indicated that the City ordered RBTL1598 and received RBTL1399. He then asked why the City paid for one model and received another. Council Member Stigney said he feels that when you sell equipment to somebody you, as the business owner, should warrant the equipment if it fails. Mounds View City Council January 7, 2002 Special Meeting Page 18 Mayor Sonterre commented that, if the equipment fails, he feels it is the fault of the YMCA representative for not investigating the equipment prior to purchasing it. MOTION/SECOND: Quick/Thomas. To Call the Question. Ayes – 4 Nays – 1 (Marty) Motion carried. Ayes – 3 Nays – 2 (Stigney/Marty) Motion carried. Council Member Quick asked City Administrator Miller if the YMCA was given a catalog and came up with the product. He also asked if the YMCA accepted that product when it was delivered. City Administrator Miller indicated that Council Member Quick was correct. Council Member Quick asked what the role of the person overseeing the finances of the City was in this scenario. City Administrator Miller indicated there were a number of problems with the purchase. Council Member Quick asked whether the Commission approved the purchase and ordered the equipment without Council approval and then accepted delivery of that equipment. City Administrator Miller indicated the check was issued before the equipment was accepted. Council Member Quick asked who issued the check. City Administrator Miller indicated the Finance Director issued the check. Council Member Quick commented that the Finance Director involved in this matter is no longer employed by the City. City Administrator Miller indicated that when the City took ownership of the equipment it came to her attention that there seemed to be a discrepancy in what the City paid for the equipment. Council Member Quick commented that the City paid somebody to run its finances that could not catch the discrepancy, and is paying somebody over at the Community Center that accepted the equipment and that person did not check to see what it was they were accepting. He further commented that there is a witch-hunt and someone is trying to hang something on somebody. Council Member Quick stated he is of the opinion that the whole system broke down and that is why the City is in the situation it is currently in. He further commented that he has a hard time pointing fingers at one individual and making him the fall guy. Mounds View City Council January 7, 2002 Special Meeting Page 19 Council Member Quick commented that City Administrator Miller had said that she had difficulty obtaining information from the vendor because there was so much interest in the information. He then asked who was contacting the vendor. City Administrator Miller indicated that Council Member Marty, Wendy Marty, and Shannon from the YMCA were contacting the vendor. Council Member Quick asked whether any of the individuals doing the information hunting were authorized to do so by the City. He then commented that the ultimate end of the fact-finding calls was to muddy the waters and make it more difficult for the City to find the truth. City Administrator Miller indicated that, to her knowledge, the individuals were not authorized by the City to conduct information hunting. Council Member Marty indicated that the check was issued and cashed in June but the equipment was not ordered until December. He said he would like to know what TSS did with the money prior to ordering the equipment. He also indicated that the City was invoiced for and paid for RBTL1598 but received RBTL1399 and that is a lesser model. He then indicated he would like to receive an update from the YMCA as to the condition of the equipment. City Administrator Miller indicated she would ask the YMCA for an update on the condition of the equipment at the community center. City Attorney Riggs indicated that the City would run into a serious problem with trying to ask what any private entity does with its dollars. He then agreed with Council Member Quick that the system broke down badly and noted that, based on conversations he has had with the City Administrator, it is questionable whether the city has a valid contract with TSS. He further commented that Council needed to decide how far to go out with this matter because he thinks the City is chasing good effort after bad. City Attorney Riggs indicated that the issue of warranty could be researched and then commented that either Council takes the response provided by Mayor Sonterre or it does not. He then indicated that the City has had problems obtaining information from the vendor and he would be surprised if the City would be able to get any more information because the City is not the direct purchaser of the equipment. He further commented that the matter is so bungled at this point that it would be very difficult to come to a resolution on the numbers. City Attorney Riggs indicated that Council had asked for information based on what recourse Council may have and the City Administrator was attempting to respond to that request. Council Member Thomas asked whether the City had any legal authority to obtain expense information from a private company. City Attorney Riggs indicated it would depend on the contractual relationship between the company and the City and it is arguable that the contract was void from the start. He then Mounds View City Council January 7, 2002 Special Meeting Page 20 commented that, if the City had followed proper protocol, this never would have been done. He further commented that if he had been asked he would have told the City it was illegal. He also commented that, if proper purchasing procedures had been followed, meaning Staff would come to Council for approval of the purchases, this would not have happened and there is no evidence that Staff ever brought this forward for approval. Mayor Sonterre asked, for clarification, whether the actual purchase was illegal by City Code or state statute. City Attorney Riggs answered that the City did not follow the established process. Council Member Quick commented that City Staff did not follow the established process. City Attorney Riggs confirmed that Staff did not bring the matter to Council for any type of normal purchasing approval and said, from that standpoint, there is a question of whether the City ever authorized the purchase. Mayor Sonterre asked the City Attorney whether the actions and investigations of Council Member Marty were in violation of the City’s Charter as it pertains to investigations. City Attorney Riggs indicated that the Charter was set up to allow the authority for investigations to lie with the Mayor or the Council as a whole. He then commented that, as noted, it appears that the City is having difficulty obtaining information due to the contacts that were made. He further commented that he would need to further research whether or not it was a violation of the City’s Charter. MOTION/SECOND: Quick/Thomas. To Direct the City Attorney to Research Whether the Actions of Council Member Marty Concerning the Fitness Center Equipment Investigation Are in Violation of the City’s Charter and Provide a Written Report to Council. Council Member Stigney commented that he felt it was not necessary to pay the City Attorney to review the City’s Charter and provide a report. Ayes – 3 Nays – 1 (Stigney) Motion carried. Council Member Marty abstained from voting on the matter. Council Member Quick made a point of order that Council Member Marty needed Council permission to abstain from voting and stated he did not give his permission for Council Member Marty to abstain. Council Member Marty stated that he felt, since the matter concerned him, he should abstain from voting. He then asked Council for permission to abstain from voting. Mounds View City Council January 7, 2002 Special Meeting Page 21 It was the consent of Council, with the exception of Council Member Quick, to allow Council Member Marty to abstain from voting on the matter. Council Member Marty indicated that all the information provided had already been provided to the City Administrator and was simply verification of public information. City Attorney Riggs agreed that the information was public and stated that he had advised Council that they could not handle this matter in a closed session. Council Member Stigney stated that Mayor Sonterre had indicated that he did not make a profit on the equipment but, if he understood his own accounting system, he would realize that he made a profit of approximately $700.00 and the City would have saved time and money. He then commented that he feels, in the interest of ethics, the Mayor should pay the settlement so that the City can move on. Council Member Quick indicated that he would like a discussion of the legislative agenda to be added to the work session agenda for January 14, 2002. Council Member Marty asked who authorized the attendance of the Mayor at the last two National League of Cities Conferences that were out of state. He then commented that he was not aware that the Mayor had gone to the last conference until after the fact. City Administrator Miller indicated that during the budget process there are dollars set aside for attending conferences. She then indicated that, if Council wants to authorize attendance at conferences in the future that can be done. Mayor Sonterre indicated that the first conference was held in Washington, D.C. and definitely was discussed prior to his attending because he was proud to mention that he was to be part of the crime prevention committee. He also indicated that when he returned from that meeting he had provided a summary to Council on the meeting and mentioned that the next meeting would be in Atlanta in December. He further commented that he had no problem with Council setting a protocol to discuss and authorize conferences. Council Member Stigney indicated he disagreed that it was discussed because he was talking to City Administrator Miller and she asked him how he felt about spending money to send the Mayor to conferences and he told her that it was a waste of money. MOTION/SECOND: Stigney/Marty. To Require Council Approval of Attendance at National Conferences. Ayes – 5 Nays – 0 Motion carried. 11. APPROVAL OF MINUTES A. December 10, 2001 City Council Minutes. Mounds View City Council January 7, 2002 Special Meeting Page 22 Council Member Thomas requested the following changes: On Page 4, the paragraph where Council Member Thomas talked about Council Member Marty receiving information in the packet, add “, a copy could be provided if his was missing.” On Page 27 add the words “chemically treated” to the fifth paragraph concerning the pond. Council Member Stigney indicated that the position title for Ms. Reed was not effective for the December 10, 2001 meeting and asked that her title be corrected throughout the document to be Assistant to the City Administrator. On Page 19 correct the spelling of “Fedor”. Council Member Stigney commented that he did not feel that Council had voted on a tabling motion on Page 19. Council Member Thomas indicated that because of the split decision on the vote the City Attorney had recommended tabling the matter and Council voted on a tabling motion. Council Member Stigney indicated he did not agree because he had said the prevailing party should make a motion. Council Member Thomas indicated that there were two versions of the same resolution and there was not a prevailing party so the City Attorney recommended a motion to table. Mayor Sonterre asked the City Administrator to review the tape to determine whether there was a tabling motion and subsequent vote. Council Member Marty requested the following change: On Page 14, center paragraph, change the word “cause” to “caused”. Mayor Sonterre asked if the minutes could be approved pending determination on the tabling motion. City Attorney Riggs recommended tabling approval of the minutes pending the requested information. MOTION/SECOND: Quick/Thomas. To Table Approval of the December 10, 2001 City Council Meeting Minutes To Allow Staff to Review the Tape. Ayes – 5 Nays – 0 Motion carried. Council recessed to the EDA meeting at 9:50 p.m. Council reconvened at 10:03 p.m. and moved to the closed session. Mayor Sonterre noted that Council would adjourn from the closed session. Mounds View City Council January 7, 2002 Special Meeting Page 23 12. CLOSED SESSION TO DISCUSS PENDING LITIGATION A. To Discuss Threatened/Potential Litigation B. To Discuss Private Personnel Data Council recessed to the closed session at 10:03 p.m. 13. Next Council Work Session: Monday, January 14, 2002 Next Council Meeting: Monday, January 28, 2002 14. ADJOURNMENT Mayor Sonterre adjourned the meeting at ____ p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 28, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:05 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Mayor Sonterre, Quick (not present), Marty, Stigney, and Thomas. 3. APPROVAL OF AGENDA A. Monday, January 28, 2002 City Council Agenda. City Administrator Miller requested that authorization to attend out of state training be added under Council Business as 7F and a report on the status of the press release be added under Council Business as 7G. City Administrator Miller asked that approval of the February 8, 1999 Minutes be removed from the agenda as the Minutes were previously approved. Mayor Sonterre requested that appointments to the Planning Commission and the Police Civil Service Commission be added under Special Orders of Business. MOTION/SECOND: Thomas/Stigney. To Approve the January 28, 2002, City Council Agenda as amended. Ayes - 4 Nays – 0 Motion carried. 4. PUBLIC INPUT William Werner of 2765 Sherwood Road commented that the Charter Commission had been asked to review whether the Charter requires department heads to provide an in person report to Council once per quarter. He then commented that he felt the provision was added to the Charter during the 1980’s as a way to provide for accountability during turbulent times for the City. He then asked when he could expect a response as to the interpretation of the Charter. City Administrator Miller indicated that the matter was on the agenda for the February work session. Mounds View City Council January 28, 2002 Regular Meeting Page 2 Steven Berk of 2614 Louisa Avenue asked if he would be allowed to speak on the exercise equipment now or when it is heard on the agenda later in the meeting. Mayor Sonterre asked him to reserve comment until it is heard on the agenda. David Jahnke of 8428 Eastwood Road asked whether information concerning the press release would be provided during this meeting. Mayor Sonterre indicated that the press release had been added to the agenda as item 7G under Council Business. Mr. Jahnke indicated he had watched the work session and has reservations about the press release because he feels the City has important business to conduct rather than arguing and wasting time on it. Mayor Sonterre indicated Council would hear comments concerning the press release at that point in the agenda. Mr. Jahnke commented that the legislation concerning officers issuing speeding tickets does not restrict the number of tickets that can be written. He then explained that the legislation was meant to eliminate quotas and does not mean officers cannot be told to go out and do their job, and part of that job is to write tickets. Mr. Jahnke expressed concern that an alarm went off during the work session and Council Members had made light of the situation. He then suggested that the City needed to determine why the alarm is sounding before a serious situation presents itself. He further commented, “an open mind is like an open window, but you put a screen on the open window.” Mayor Sonterre noted that Council did make light of the alarm system that evening and then explained that the one function of the alarm goes off regularly for no apparent reason and does not have a bearing on the other fire features of the alarm system. Michelle Sandbeck of 2356 Sherwood Road handed informational packets to Council concerning the noise wall issue. She then reviewed the information with Council and noted the reason she had brought the issues up is she has questions regarding the noise priority study that was done and what the zoning classifications were for those sites and for those sites added subsequent to the initial noise priority study. She further commented that she feels the City needs to ask MNDOT these questions. Ms. Sandbeck indicated that in 1975 the Commissioner was authorized to extend 1% from the Minnesota motor vehicle gas tax and other federal aid into $10 or $12 million annually for noise abatement. She noted the previous federal aid was shifted to other areas and then indicated she would like to know what happened to the 1%. Mayor Sonterre thanked her for the information. Mounds View City Council January 28, 2002 Regular Meeting Page 3 Council Member Marty noted that the City has not heard anything back from MNDOT concerning the noise wall. Public Works Director Lee indicated he had been reviewing the files and noted he would be contacting MNDOT for an update on the issue. Mayor Sonterre indicated that he had met with MNDOT representatives at City Hall in August after Mr. Ulrich had left and, due to the work of Ms. Sandbeck, the MNDOT representative acknowledged that the City was shorted on the soundwall by a particular amount. He indicated that MNDOT had agreed to send engineers out to see if they could build additional footage along Laporte and they were to report back to the City. He then indicated that the City needs to follow up to see how the engineering study is progressing. Council Member Thomas indicated she was involved with MNDOT on another issue and should be able to obtain information for the City on this issue. She then commented that she would provide information as soon as she is able to obtain it. 5. UNFINISHED BUSINESS None. 6. CONSENT AGENDA A. Just and Correct Claims B. Licenses for Approval C. Resolution 5683 Approving a Joint Powers Agreement Between the Mounds View Police Department and DPS for Predatory Offender Registration Database D. Resolution 5691 Amending Section 3.15 of the Personnel Manual E. Resolution 5692 Approving the City’s January 2001 Pay Equity Report F. Resolution 5689 Authorizing the Acquisition of Tax Forfeited Parcel Previously Requested Withheld from Public Sale G. Resolution 5690 Accepting the Annual Financial Report for the Year Ending December 31, 2000 H. Resolution 5697 Authorizing the Mayor to Attend the National League of Cities Congressional Cities Conference in Washington D.C. I. Resolution 5698 Scheduling a Second Work Session in February J. Resolution 5693 Approving a Charitable Gambling Application for New Brighton/Mounds View Rotary K. Resolution 5694 Amending the 2002 Fee Schedule L. Resolution 5695 Hiring a Temporary Employee to Fill the Administrative Assistant Position M. Resolution 5696 Approving the Golf Course Manager Position Description N. Resolution 5687 Authorizing Staff to Seek Repayment of the Overpayment for the Fitness Equipment Mounds View City Council January 28, 2002 Regular Meeting Page 4 Council Member Stigney asked that the Consent Agenda be read. Council Member Stigney requested that Items 6A, H, and M be removed for discussion. Council Member Marty requested that Items 6D, I, and L be removed for discussion. Council Member Thomas requested that Item 6N be removed for discussion. Assistant City Administrator Reed requested that Item 6K be removed for discussion. MOTION/SECOND: Thomas/Sonterre. To Approve Consent Agenda Item 6A as presented. Council Member Stigney expressed concern that the Mayor’s hotel bill for the training and conference in Atlanta was $1,021.93. He then commented that he did not feel that room service or laundry were items that the City should be paying for. He also indicated he had discussed the matter with City Administrator Miller and had been told the Mayor would be billed for the personal items. Mayor Sonterre indicated that he had given an itemized bill to the Finance Director of his personal telephone calls and laundering fees. He further indicated that he has been billed $183.20 and will pay that amount. Council Member Stigney commented he felt it would have been cheaper to go downstairs to one of the restaurants in the hotel rather than ordering room service at taxpayer expense. Mayor Sonterre indicated he had gone to the restaurant in the hotel on the first night and found that the items on the menu in the restaurant were noticeably more expensive and went back to his room to order through room service. Council Member Stigney commented that there were other restaurants in the city the Mayor could have tried that would have been less expensive. He then commented that he would like to have a policy discussion concerning the use of room service at City sponsored conferences because, if there is no policy, people tend to take advantage. Council Member Stigney commented that the total bill for the Atlanta trip, after subtracting the Mayor’s portion, was $1,546.23 and he feels that is excessive. Mayor Sonterre clarified that a portion of that amount was the Atlanta conference but said there were charges for other conferences as well. Ayes – 4 Nays – 0 Motion carried. MOTION/SECOND: Thomas/Sonterre. To Approve Item 6D as presented. Mounds View City Council January 28, 2002 Regular Meeting Page 5 Council Member Marty read Resolution 5691 which would amend the City’s Personnel Manual as it relates to the amount of insurance the City will pay for non-union employees. He then commented that the City is changing the policy from 80% to a fixed dollar amount of $451.00. Council Member Marty asked if the employees directly affected by this change had been notified and, if so, how they felt about the change. City Administrator Miller indicated that the change would affect all non-union employees which includes department directors and the City Administrator. Council Member Marty asked if the affected employees had approved the policy change. City Administrator Miller indicated that, while she had not polled employees, the matter was discussed and employees are aware that the City was moving toward a set dollar contribution rather than a percentage. Council Member Marty noted that some of the affected employees are not department heads. Assistant City Administrator Reed indicated there were approximately two affected employees who are not department heads. Council Member Marty said he thought there were two at public works and two at the golf course. Assistant City Administrator Reed indicated there was one employee in public works and one in finance. Council Member Marty asked if those employees were aware of the change. Council Member Thomas indicated the Human Resources Committee had been working on this issue for almost a year. Assistant City Administrator Reed indicated the Club House Manager was aware of the change and knows it impacts him. Tim Pittman, Public Works Foreman, noted he fell into the non-union non-department head category and was not aware of the proposed change until this evening. City Administrator Miller indicated that it was the responsibility of the department directors to make sure information is passed on. She then noted that, if Mr. Pittman had a question concerning the change, he was welcome to stop into her office at any time. Assistant City Administrator Reed explained that 80% is $451.00 and noted that coverage was not changing at this point. Mounds View City Council January 28, 2002 Regular Meeting Page 6 Mr. Pittman commented that, if insurance rates change, the dollar amount will change and that is why 80% is a good deal for employees. He then commented that he feels there was a lack of communication because he was unaware of it until tonight’s meeting. Mayor Sonterre noted that, without a department head in public works, some things may have fallen through the cracks. City Administrator Miller explained there would not be an immediate change in coverage and explained that the City needed to set a fixed dollar amount that it was willing to pay because the costs of insurance are staggering and continuing to climb. She then noted that almost all other cities are moving away from a percentage formula for insurance. Mr. Pittman commented that he was in the acting directors position for a while and had been attending Staff meetings but was never made aware of the proposed change to insurance. He then commented that 80% was a nice benefit to employees and the City is taking something away. Tim Fredberg from the street department indicated that there are a lot of issues within the City that are affecting employee morale. He then commented that the City has lost a lot of experienced people and is poised to lose more valuable experience if it keeps treating its employees in such a manner. He further commented that Council needed to keep in mind that the employees run the City. Council Member Thomas indicated that the City was aware when it started discussing this change it would not be the popular opinion. She then asked those employees in attendance to turn around and explain to the residents in attendance at the meeting why, with revenue dropping and taxes rising, the employees feel it is fair to ask residents to pay 80% of health insurance rates that continue to climb. She further explained that the City is not doing anything different than the rest of the business world when it comes to health insurance. She concluded her comments by saying that insurance rates are rising at such a high rate that the City is not able to budget for it. Mr. Pittman stated that the public works group is a group of guys that bend backwards to save the City money and, in return, they are questioned on everything and are constantly criticized. Council Member Thomas indicated that she, as well as the rest of the City, appreciates the efforts of the public works Staff. David Jahnke of 8428 Eastwood Road indicated he sympathized with the employees but explained he used to work for Sysco that employs over 800 people and the company started taking health insurance out of employees’ checks. He then commented that nobody wants to lose a benefit but it is happening in all positions in all companies. He further commented that insurance rates are ridiculously high. Mounds View City Council January 28, 2002 Regular Meeting Page 7 Mayor Sonterre indicated that the dollar amount would be set by Resolution and, if the change to health insurance in the coming year is exorbitant, Council could change the dollar amount by Resolution. He then commented that Council will be as fair as it can but noted the 80/20 split was binding and provided no ability for budgeting. Gary Kardell from public works commented that he feels this City is different from other cities because it is a very small group. He then commented that there have been no middle of the night sewer emergencies and overtime has been kept to a minimum which points to an excellent group of employees doing a good job for the City. He further commented that public works is always attempting to keep costs down. Mr. Cardell indicated that they had gotten out of the union because they wanted to be able to work more upfront with Council on employment issues but said, if necessary, he would be willing to get back in the union. Council Member Thomas stated no one ever questions the work or amount of dollars saved by the public works staff. She then explained that the City needs to be able to forecast the insurance expense and cannot do that with a percentage. She further commented that the per capita tax amount for this City is quite a bit higher than any other city this size. Council Member Marty commented that there appears to be things going on that are leading to the loss of experienced Staff within the City. He commented the City has lost all of the department heads and more employees. He commented that he is concerned with the lack of communication that has been brought up tonight because there have been limits and restrictions put on communication. He then commented that, if one department does not know something, then Council may not know, and citizens may not know which is of concern to him. He further commented that, in speaking with the public works staff, he has found they are always working together to get the job done regardless of whose job it is. He ended his comment by stating that he feels the issues raised should be looked into before anything gets any farther out of hand. William Werner commented that the topic of communication is interesting because that is exactly what the provision in the charter that requires department heads to provide a report quarterly is intended to take care of. He then commented, “I do not know why you insist on not following the charter.” Mayor Sonterre asked that all subsequent debate be directly related to the Resolution that is under consideration. Ms. Sandbeck asked if the flat rate was comparable to what the union employees receive. City Administrator Miller indicated the union employees rate is comparable to the proposal for the non-union employees. Council Member Stigney indicated one of the City employees had called him to discuss some issues and concerns and he had asked that the matter be added to the retreat agenda in February. Mounds View City Council January 28, 2002 Regular Meeting Page 8 Ayes – 3 Nays – 1(Marty) Motion carried. MOTION/SECOND: Stigney/Marty. To Deny Item 6H as Presented. Council Member Stigney commented that he did not feel it was appropriate that the Mayor had asked to expend monies for an out of town convention when the City is concerned with expenditures and cutting health insurance benefits for its employees. Naja Werner agreed with Council Member Stigney’s comment and said she feels the City should be “tightening its belt” as everyone else is doing. She then commented that the City may have a “lame duck” Mayor in light of all the negative publicity. She further commented that there are wonderful educational opportunities in the twin cities and the Mayor should explore those options. Council Member Marty said he was surprised that the Mayor had requested authorization for this trip in light of the financial outlook for the City with the potential for more state aid cuts. He commented that the money budgeted for the convention does not need to be spent just because it is in the budget. He then commented that he does not think any Mayor or Council Member within the last 10 years has incurred as many bills as the present Mayor. He further commented that the Mayor spent $3,349.67 last year on two out of state conventions and he feels that is totally out of line. Mayor Sonterre explained that the basis for his request is that this has been an expenditure for as far back as the City has been a member of the organization and noted in previous years the City has sent two representatives to this convention. He commented that he serves a representative to the National League of Cities on crime prevention and this meeting is one of two mandatory meetings and there are four others that he does not attend because of the cost and a lack of benefit to the City. He then commented that, unless you have been to one of these events and gone through the training and informational seminars included in the registration fee, you would not be in a position to discuss the benefits. Council Member Thomas commented that there is a difference between what we need and what is nice and even though she feels there is a benefit to attending the conventions the timing is not right in light of the possibility of the loss of more funding sources. Council Member Stigney commented he did not feel it was appropriate that one individual would be using well over 3/5ths of the national training budget. He then commented that, as a taxpayer and a Council Member, he feels the City needs to concentrate on saving money to plan for the possibility of more reductions in state aid rather than spending money like it is “being made in the basement.” Ms. Werner referred to an article from the StarTribune that ranked Mounds View as number 12 out of 109 cities for highest taxes paid on a home valued at $130,000. She then commented that the taxpayers of the City should be very concerned about that. Mounds View City Council January 28, 2002 Regular Meeting Page 9 Ayes – 4 Nays- 0 Motion carried. I. Resolution 5698 Scheduling a Second Work Session in February. Council Member Marty inquired as to why he was not informed of the potential of a second work session in February prior to receiving the information in his packet. He then indicated that he has to bid his work schedule for the coming month by the 18th of the month. City Administrator Miller noted the possibility of scheduling a second work session in February was discussed at the work session on January 22, 2002 because there are already 15 items on the work session agenda for February. She then commented that Staff feels it would be more appropriate to have two work sessions rather than one marathon meeting and, because the off Monday falls on a holiday, the work session was scheduled for Tuesday. Council Member Stigney commented that it would be nice if all Council Members could be at the meeting and asked if the date could be changed to accommodate schedules. It was the consent of Council to consult calendars to determine if Thursday, February 21, 2002 would work for all Council Members. Council member Marty noted that Council Member Quick had asked at the work session that Staff contact him to determine his availability for the second work session. He then noted he had yet to be contacted by Staff to discuss his availability. City Administrator Miller indicated that Council Member Marty was not contacted because the matter was placed on Council’s agenda for consideration. She then commented that the meeting would have been scheduled for the off Monday if it had not been a holiday. Mayor Sonterre suggested changing the Resolution to indicate that, pending the approval of Council Member Marty’s and Council Member Quick’s schedules the second work session would be scheduled for February 21, 2002. He then suggested that, if the 21st does not work for the Council Members then the meeting would be held as previously scheduled on February 19, 2002. MOTION/SECOND: Stigney/Marty. To Approve Item 6I, Resolution 5698 as Amended. Ayes – 4 Nays – 0 Motion carried. K. Resolution 5694, Amending the 2002 Fee Schedule. Community Development Director Ericson explained that it was brought to his attention that the fee schedule did not accurately reflect the park dedication fees and, since that change needed to be made, the fee to move buildings was adjusted as well. Mounds View City Council January 28, 2002 Regular Meeting Page 10 MOTION/SECOND: Thomas/Marty. To Approve Item 6K, Resolution 5694, Amending 2002 Fee Schedule. Ayes – 4 Nays – 0 Motion carried. K. Resolution 5695, Hiring a Temporary Employee to Fill the Administrative Assistant Position Council Member Marty suggested having Marge Norquist fill the Administrative Assistant position until the position can be filled because she is already employed by the City and has recently been cut back to part time. Assistant City Administrator Reed noted that Ms. Norquist has a different skill set because she works in the finance department than would be required for the Administrative Assistant position. City Administrator Miller clarified that the position held by Ms. Norquist has always been a part time position and was never cut back. Council Member Marty indicated that Marge has covered for Joan at the front counter and has answered phones on numerous occasions and suggested using Marge for the activities she has handled in the past and hiring a temporary assistant for any specific duties. Council Member Thomas indicated that this position is the only administrative support position for the support and preparation for meetings and documentation. She then commented that it would not be fair to Marge to ask her to take on this position because there would not be enough time in the day for her to complete her tasks and those of the administrative assistant position. Council Member Marty indicated he felt it would be helpful to fill the position with someone who has been with the City and knows how the City works rather than a temporary that would need to be trained. Council Member Thomas indicated that Marge’s skill set is an educated one and hiring her to fill the administrative assistant position would cost the City more than it would to hire a temporary person. MOTION/SECOND: Thomas/Stigney. To Approve Item 6L, Resolution 5695 Hiring a Temporary Employee to Fill the Administrative Assistant Position. Ayes – 3 Nays – 1 (Marty) Motion carried. M. Resolution 5696, Approving the Golf Course Manager Position Council Member Stigney suggested the wording on the second page under operational responsibilities be changed to state that the manager will perform maintenance duties as Mounds View City Council January 28, 2002 Regular Meeting Page 11 necessary. He pointed out a typographical error in the sixth bullet item and then suggested that language be added to require that the manager maintain records on grounds maintenance including the fertilization schedule and application rates. Mayor Sonterre suggested having Staff create a document that the manager would use to document the course maintenance for Council approval. Council Member Stigney suggested that the language under physical demands be changed to reflect that the manager would regularly be exposed to mechanical parts and then said he is not sure if moderately quiet accurately reflects the noise of the equipment this person would be using. MOTION/SECOND: Stigney/Thomas. To Approve Item 6M, Resolution 5696, as Amended, to Approve the Golf Course Manager’s Position Description. Ayes – 4 Nays – 0 Motion carried. N. Resolution 5687, Authorizing Staff to Seek Repayment of the Overpayment for the Fitness Equipment. MOTION/SECOND: Thomas/Mayor Sonterre. To Approve Item 6N, Resolution 5687, Authorizing Staff to Seek Repayment of the Overpayment for the Fitness Equipment. Council Member Stigney asked that Resolution 5687 be read. City Administrator Miller read Resolution 5687. Steven Berk of 2614 Louisa Avenue commented that he did not feel the Mayor’s comments of no involvement in the process were accurate because he was on the Park and Recreation Committee that approved the purchase and then he used the City’s money to establish a credit line. Mayor Sonterre said that is an inaccuracy. Mr. Berk indicated that if the Mayor was not involved previously, he is now because he will be involved in the vote on the issue. He then asked what happened to the $191.10 in sales tax and who paid that. City Administrator Miller indicated that sales tax was not figured into the costs because the City did not pay sales tax on the purchase. Mayor Sonterre explained that the former finance director had mistakenly informed him that the purchase was tax exempt because it was being made through the YMCA. Mayor Sonterre clarified that the City was never charged for the sales tax. Mounds View City Council January 28, 2002 Regular Meeting Page 12 Mr. Berk commented that the statement of the Mayor in the letter to the City Administrator claiming that, had he known the purchase was illegal, he would have withdrawn the offer to Park and Recreation and the savings would not have occurred. He then commented that, in light of the amount of money spent in attorney’s fees, there has been no savings to the City. He then asked why the taxpayers are paying to defend the Mayor’s personal business. Mayor Sonterre commented that, if the former finance director followed state statute, none of this would have happened. City Administrator Miller explained that the City Attorney was involved because the City received a request to investigate. She further explained that the City Attorney represents the City, not Mayor Sonterre or TSS. Mr. Berk stated that, if the Mayor had not been involved in this matter, the City Attorney would not have to defend the City. City Attorney Riggs commented that, had the City followed proper procedures in six or seven different incidents this would not have taken place and Council had asked that it be reviewed. Council Member Thomas asked if there had been a need for prosecution who would have been liable. City Attorney Riggs indicated that City Staff and Council would be responsible. Council Member Thomas commented that it is frustrating to think she could have been held liable for what happened because she currently sits on Council. She commented that there are approximately 17 other issues of a similar nature that the City is working to clear up. She then commented that it is frustrating to be blamed for something that Council did not know was wrong. Mr. Berk suggested that Council Member Thomas could resign if she did not like her job and did not want to listen to residents. Council Member Thomas indicated she would listen to Mr. Berk as long as he needed to speak. Council Member Marty indicated he had requested copies of the just and correct claims for June of 2000 for the exercise equipment. He commented that he looks at the claims and Council Member Stigney reviews the claims and, if the fitness equipment was on the just and correct claims, Council should have been aware of it and ultimately approved it by approving the Consent Agenda. He then commented he is still waiting for the requested information. City Administrator Miller indicated she had received a voice mail from Council Member Marty that she understood to be a data practices request. She then commented that, if it was not a data practices request, the information could be provided tomorrow. Mounds View City Council January 28, 2002 Regular Meeting Page 13 Mr. Jahnke commented that none of the speakers have ever said where the fault laid. He then commented that the YMCA is responsible for accepting something other than what was ordered. He further commented that enough time and money had been wasted on the issue and said it was time to move on. Council Member Thomas commented that all Council Members have the responsibility to review the just and correct claims and the City needs to fix the problem. Council Member Marty commented that, if Council approved it on the just and correct claims, the City ultimately did approve the purchase. Mayor Sonterre commented that City Attorney Riggs had said that, if Council approved the purchase and it was statutorily improper, then the City would be liable. Wendy Marty of 2626 Louisa Avenue commented that, if the Mayor had taken ownership from the beginning rather than denying any wrongdoing and badmouthing her about a witch-hunt there would not be any attorney’s fees involved. She then commented she thinks the Mayor should pay the attorney’s fees. Ms. Marty questioned whether the Mayor should be asked to pay interest from June 15, 2000 to December 7, 2000 on the $4,120.00 which would be $219.77 and on the $703.33 from December 7, 2000 to January 14, 2002 which would be approximately $77.00 for a total of $300.00 owed to the City. Council Member Thomas clarified that the entire City Council was responsible and stated she did not think it was appropriate to travel down that path any farther. Council Member Stigney commented that he felt this matter should have been resolved a long time ago and could have been if someone would have admitted to getting caught with his hand in the cookie jar. He then commented he did not think it was necessary to have the City ask for repayment by Resolution. City Attorney Riggs indicated he had asked that the City request repayment by Resolution to provide a way to track the matter. Council Member Stigney clarified that the equipment ordered is what was received but the City paid for other than what was ordered. He then commented that there has been a lot of time, aggravation and money spent on this matter causing a big black mark on the City and he feels it is time to move on. Mayor Sonterre stated he disagrees with everything Council Member Stigney said and indicated he had a dated copy of a fax order that indicates the equipment ordered which was what was requested. He then commented that he never stocked or sold the equipment and had simply made the opportunity available to the City by providing a catalog. He further commented that the Mounds View City Council January 28, 2002 Regular Meeting Page 14 catalog did have 800 numbers available to contact for further information on the equipment and said, if Staff did not investigate, other than looking in the catalog, that is where the fault lies. Council Member Stigney commented the invoice that Mayor Sonterre had given the City reflected entirely different equipment than was received at the Community Center. Mayor Sonterre said he disagreed. Council Member Marty indicated the Mayor had also stated that he did not sell the equipment and knew nothing about the equipment but on the tape of the Park and Recreation meeting from February of that year Terry Blatenbauer was talking about the equipment and she stated that she had been into the store and the Mayor did have one of the pieces of the equipment in the store. He stated the broad statements that the Mayor keeps passing out do not seem to add up. He then indicated that the equipment was all for in home use and asked for a report on the usage and how the equipment is holding up. City Administrator Miller indicated she did not have a report this evening but noted she had talked with the Public Works Director and will get documentation. She also noted that, according to that documentation, it appears that the equipment is in good shape and she will put information in the packet for the work session or the informational packet. Council Member Marty indicated he had looked at the log book and the equipment is used about four (4) hours a day and it is designed for thirty (30) minutes to one (1) hour per day. He also noted he had been told the equipment had broken down and been repaired. He then stated he does not know why the Mayor keeps double talking and said that, if somebody had stepped up to the plate and accepted responsibility, this would not have cost the City so much in attorney’s fees. He further stated he does not understand why this matter had to be drug out to the 12th hour and finished by Resolution. Mayor Sonterre said he agreed it was time to move on from this point. Ayes – 4 Nays – 0 Motion carried. MOTION/SECOND: Thomas/Stigney. To Approve Consent Agenda Items 6B, C, E, F, G, and J as Presented. Ayes – 4 Nays – 0 Motion carried. 7. COUNCIL BUSINESS A. Public Hearing and Consideration of Resolution 5688, a Resolution Approving a Conditional Use Permit and Development Review for the Edgewood Middle School Facility Expansion. Mayor Sonterre opened the public hearing at 8:53 p.m. Mounds View City Council January 28, 2002 Regular Meeting Page 15 Planner Atkinson explained that Independent School District 621 had requested approval of a conditional use permit and development review to add approximately 15,000 square feet to the buildings. He then indicated that the issue of events parking was raised at the Planning Commission meeting and Staff recommends the City enforce its parking code on the west side of Edgewood to make sure the no parking zone is not used for parking. Planner Atkinson indicated Council had discussed limiting parking on the street during the school day. He then noted that this matter had been tabled by Rice Creek with an authorization for administrative approval. John Gannon of ATS&R Architects indicated his firm had been hired to assist with the remodeling of several schools in the Mounds View School District. He then provided a brief overview of the proposed changes to the school. Council Member Thomas asked if the 20 parking stalls lost to create the bus only lane would be relocated to another area on the site. Mr. Gannon explained that the area is a bus only lane when the buses are lining up and parking is allowed at all other times. Mayor Sonterre asked if it would be possible to provide access to the school for events on the east side of the building near the media center in the hopes that the southeast parking lot would be utilized for parking. Penny Howard, Edgewood Middle School Principal, indicated the School could explore that option. Mayor Sonterre pointed out there was not a pedestrian crossing marking where the new curb cut is. He also suggested adding a painted pavement rise, or speed bump, just prior to the stop sign at the pathway crossing to prevent vehicles from rolling through the crossing. Mr. Gannon indicated the crosswalk would be marked and indicated he would pursue the option of the speed bump with the school district. Council Member Stigney asked if the Public Works Director’s comments had been incorporated into the plans. Mr. Lee indicated his comments were minor and should be able to be included. Council Member Marty expressed concern for the reduction in parking and asked if the east parking lot is marked for parking. Ms. Howard indicated the east parking lot is utilized. Mounds View City Council January 28, 2002 Regular Meeting Page 16 Council Member Marty asked if it would be possible to expand to make up for the loss of parking. Mr. Gannon indicated that the portable classroom on the south end will be removed and may make room for additional parking. Mayor Sonterre indicated the site would not allow for expansion of the parking lot. He then commented that a commitment from the school to utilize the east parking lot would help a lot. Council Member Marty indicated the City was dealing with Pinewood Elementary on some mold issues because of problems with the roof. He then asked how many additions had been made to the roof at Edgewood Middle School. Mr. Gannon indicated the school was built in 1957 and the pool addition added in 1966. He then indicated the school district has ongoing issues with reproofing and repairs and the superintendent of buildings and grounds has pointed out delicate areas of the roof and those areas fall into areas where it is likely that correction and addition work will be done. Council Member Marty indicated he would like to be as proactive as possible to make sure that they stay ahead of the game instead of getting into a mold issue at Edgewood. He then asked if an air quality report had been done. Mr. Gannon explained that the school would be receiving a new HVAC system and noted that was one of the main items on the referendum. Council Member Marty asked if the duct work was lined or galvanized. David Calser of Stahl Construction indicated that a lot of the roofing problems at Pinewood were caused because of construction activity on the roof. He then explained that there would not be any need for construction activity on the roof in this case because the new mechanicals would be placed on the new roof sections rather than the existing roof. Council Member Marty asked if an air quality study had been done. Mr. Calser indicated he thought an air quality study had been done as well as a roof report. He then noted that, since the roof report was done almost five years ago Stahl Construction would be doing a roof report. Council Member Marty asked if the duct work would be checked when the new HVAC system is installed. Mr. Calser indicated the school would be receiving all new duct work and noted the school would have a state of the art HVAC system when completed. Mounds View City Council January 28, 2002 Regular Meeting Page 17 Council Member Marty indicated that public works had brought up the water supply issue and a problem with the water at the school recently. Mr. Lee indicated the school only has one gate valve to the south of its service access and, by adding one to the north, it would be possible to isolate the service and make it more reliable in case of a water main break. He then indicated there is also the possibility of looping the system which is more costly. Council Member Marty noted the looping report seemed to be the best alternative but is more costly. He then asked if Mr. Lee felt that having another gate valve added would suffice at this time. Mr. Lee agreed that it would be more cost advantageous to the school district to add a gate valve rather than adding water mains to the site. Mayor Sonterre closed the public hearing at 9:18 p.m. MOTION/SECOND: Thomas/Marty. To Waive the Reading and Approve Resolution 5688, a Resolution Approving the Conditional Use Permit and Development Review for the Edgewood Middle School Facility Expansion. Ayes – 4 Nays – 0 Motion carried. B. Second Reading and Adoption of Ordinance 691, Amending Chapter 502 (Intoxicating Liquor) and Chapter 503 (3.2 Percent Beer) of the Mounds View Municipal Code as They Relate to Charitable Gambling. Assistant City Administrator Reed explained this item was before Council at the December 3, 2001 work session and Staff was asked to amend the Ordinance to allow other Mounds View Organizations to conduct charitable gambling in the City and create a 10% fund. She then explained that several issues had been raised by the Lions and she had attempted to answer those questions. Assistant City Administrator Reed explained that the organizations are required to fill out a form to send to the state listing profits from each site. She then explained that the City is not able to restrict organizations to spending the majority of profits in the City. Assistant City Administrator Reed explained the 3% in the Roseville ordinance is used for regulating the organizations. Bob Wharton of 7462 Spring Lake Road explained that the reporting mentioned by Staff is for gross income minus prizes and expenses to establish net income from that site. He then explained that after that is where the big bucks come into play. He further commented that combined profit is not shown for the entire organization on that form it is only income from that site after expenses. Mounds View City Council January 28, 2002 Regular Meeting Page 18 Mr. Wharton indicated the Lions were not opposed to the 75% as they already meet that requirement but would prefer that the 10% and 3% be eliminated. He also commented that he agreed with Council Member Thomas’ comment when she asked why the City would want to get into administrating this. He then asked Acting Chief Brennan if there have been any instances where law enforcement has been necessary to administrate the gambling or investigate the operations. Acting Chief Brennan indicated that the Police Department conducts background investigations as part of the licensing requirements but stated he was not aware of any investigations necessary. Mayor Sonterre explained the 3% tax can only be collected if it is necessary to cover the costs to regulate costs. He then asked what the process would be to return the overage if it is not used for regulating the organizations. Assistant City Administrator Reed suggested exploring whether or not Council could designate the overage to be used for a specific purpose within the City, such as the Community Center. Gretchen Wallbridge of 8072 Long Lake Road addressed Council and indicated she would become the gambling manager on February 1, 2002 and explained that the 3% needs to be used for law enforcement. Assistant City Administrator Reed indicated that changing the ordinance may open the market up to other organizations and there may be a higher demand for investigating applications. Council Member Thomas indicated Council is not allowing anyone to come in and she is not interested in bringing in other organizations. Ms. Wallbridge commented that the 75% requirement should prevent other organizations from coming to the City. Council Member Thomas indicated she does not think the City needs to take Staff time to do the distributions and she does not think the City should collect the 3%. Dr. Greg Belting from the Chamber of Commerce indicated that the Chamber supports the adoption of the amended ordinance. He then indicated that the Chamber puts its money into the New Brighton and Mounds View area and is not concerned with the 75% requirement. Council Member Marty noted the ordinance requires monthly reporting and asked if quarterly reporting would be easier for the organizations. Mr. Wharton indicated that he has to report to the state monthly and would just make an extra copy for the City. He then asked Council to keep in mind that the 75% contribution would be cumulative and may not occur every month. Mounds View City Council January 28, 2002 Regular Meeting Page 19 Dr. Belting indicated that the gambling organizations are in tune for a monthly reporting and it would actually be more difficult to change to a quarterly reporting for the City. Council Member Thomas indicated she would like to approve the ordinance without the 10% fund or the 3% tax. MOTION/SECOND: Thomas/Marty. To Amend the Ordinance to Remove the 10% Fund and the 3% Tax. Ayes – 4 Nays – 0 Motion carried. MOTION/SECOND: Marty/Thomas. To Waive the Reading, Approve the Second Reading and Adopt Ordinance 691, Amending Chapter 502 (Intoxicating Liquor) and Chapter 503 (3.2 Percent Beer) of the Mounds View Municipal Code as They Relate to Charitable Gambling. Council Member Stigney indicated he did not feel the Ordinance was in need of change and the City is opening itself up by changing the Ordinance. Council Member Thomas indicated the Ordinance does not open anything up it simply requires where the money is to be used. Council Member Stigney indicated the City has no real control of distribution in the City. Council Member Marty agreed that the Chamber of Commerce would be contributing to the Mounds View/New Brighton area not just the City. He then commented he is concerned that the Ordinance would be weakened and noted Council would need to be vigilant in granting approvals or changes in charitable gambling establishments. Council Member Thomas indicated that this change gives the City more control over where the money is spent. Council Member Stigney indicated that the Chamber could distribute its funds in New Brighton and not be in violation of the Ordinance which means the City really has no control. Council Member Thomas indicated the City has the authority to issue the license and that has nothing to do with whether the organizations are following the Ordinance or not. Council Member Stigney asked City Attorney Riggs if a license could be withheld because the City does not like how funds are distributed. City Attorney Riggs indicated the City has ultimate control of licensing. He indicated it was not arbitrary but Council could always change the Ordinance back to what it was. Dr. Belting indicated that there is a contract that is renewed every two years that is approved by Council. Mounds View City Council January 28, 2002 Regular Meeting Page 20 Council Member Stigney indicated the contract cannot say how much the organization will spend in the City. Dr. Belting indicated that the Chamber supports the school district and, in particular, Irondale High School which is in New Brighton but all Mounds View residents children attend that school. He then commented that they want to do this for the community and that is why he has waited at this meeting for three hours this evening. Council Member Marty commented that the Lions are not jumping up and down about the possibility of losing income but representatives of the Lions have indicated to him that they have no problem with the Chamber of Commerce. ROLL CALL: Quick (not present), Thomas, Stigney, Marty, Sonterre. Ayes – 3 Nays – 1(Stigney) Motion carried. C. Second Reading and Adoption of Ordinance 689 Revising Chapter 512 of the Tobacco Ordinance. Acting Chief Brennan reviewed with Council the changes that were made as discussed at the work session. MOTION/SECOND: Thomas/Sonterre. To Waive the Reading, Approve the Second Reading and Adopt Ordinance 689, Revising Chapter 512 of the Tobacco Ordinance. Council Member Marty suggested a friendly amendment under suspension and revocation to change the Ordinance back to the previous violations. Council Member Thomas indicated she was not interested in reverting to the original language. Mayor Sonterre indicated that Council had gone backwards from where it started and he does not want to change the existing language. Council Member Marty thanked those that attended the work session to discuss this matter. Roll Call: Stigney, Thomas, Quick (not present), Marty, Sonterre. Ayes – 4 Nays – 0 Motion carried. C. Consideration of Resolution 5650, a Resolution Approving a Final Plat for Gustafson’s Fifth Addition Major Subdivision. Planning Case No. MA01- 003. Mounds View City Council January 28, 2002 Regular Meeting Page 21 Planner Atkinson indicated that Mr. Zinser, representing Ernie Gustafson, is seeking approval of the final plat for Gustafson’s Fifth Addition. He then noted the park dedication fees are to be paid prior to recording with Ramsey County. Mr. Lee indicated he has some concerns in regards to the utilities and noted he would discuss those with the developer. MOTION/SECOND: Thomas/Stigney. To Waive the Reading and Approve Resolution 5650, a Resolution Approving a Final Plat for Gustafson’s Fifth Addition Major Subdivision. Mr. Jahnke apologized for his remark about the YMCA and said he had wrong information when he made it. Ayes – 4 Nays – 0 Motion carried. E. Second Reading and Adoption of Ordinance 683, an Ordinance Rezoning Certain Property Located at 2525 County Road I from R-1, Single Family Residential to R-2, Single and Two Family Residential; Planning Case No. ZC01-001. Planner Atkinson indicated that this Ordinance would rezone the property to allow for the major subdivision. MOTION/SECOND: Stigney/Marty. To Waive the Reading, Approve the Second Reading and Adopt Ordinance 683, an Ordinance Rezoning Certain Property Located at 2525 County Road I from R-1, Single Family Residential to R-2, Single and Two Family Residential. Roll Call: Thomas, Quick (not present), Marty, Stigney, Sonterre. Ayes – 4 Nays – 0 Motion carried. F. Authorization for Out of State Training – Police Department Acting Chief Brennan explained that the City had applied for and received a juvenile accountability incentive block grant. He explained the City originally was denied the grant but had been granted a grant of $7,000 and an additional grant of $6,000. He then explained that there are training opportunities available on February 7, and 8, 2002 in New York and noted all expenses including wages would be covered under the grant. Council Member Marty asked what type of training would be received. Acting Chief Brennan indicated it was restorative justice training which gives an opportunity for the offender to sit with the victim of the crime and/or relatives to discuss how the crime impacted the victim and the victim’s family. He then explained that the training is receiving positive results world-wide. Mounds View City Council January 28, 2002 Regular Meeting Page 22 MOTION/SECOND: Thomas/Stigney, To Waive the Reading and Approve Resolution 5701, Authorizing Out of State Training for the Police Department. Mayor Sonterre congratulated the Police Department on receiving the grants and asked who wrote them. Acting Chief Brennan indicated that Officer Nelson wrote the initial grant that was denied and he had written the subsequent grant that was approved. Ayes – 4 Nays – 0 Motion carried. It was the consent of Council to continue the meeting to 10:20 p.m. G. Status of Press Release City Administrator Miller indicated she had reviewed the press release as requested by Council at the last work session and, after discussion with some Council Members, has decided to recommend that the City not issue a press release at this time. Council Member Marty agreed with the City Administrator’s recommendation. Council Member Thomas indicated that, since the City is past the point of timeliness, she agrees that no press release is needed. 8. SPECIAL ORDER OF BUSINESS Mayor Sonterre indicated that there are three positions available on the Planning Commission and then recommended Liz Song be appointed to fill one of those three positions. He also asked anyone interested in serving on the Planning and Zoning Commission to contact the City to obtain an application. MOTION/SECOND: Sonterre/Thomas. To Appoint Liz Song to the Planning and Zoning Commission. Ayes – 4 Nays – 0 Motion carried. Mayor Sonterre indicated that Eric Miller who presently serves on the Police Civil Service Commission is interested in being reappointed. He then commented that even though Mr. Miller is not a resident of Mounds View, he is actively involved in the community because he works for the school district. MOTION/SECOND: Sonterre/Thomas. To Re-Appoint Eric Miller to the Police Civil Service Commission. Mounds View City Council January 28, 2002 Regular Meeting Page 23 Council Member Marty expressed concern with appointing Mr. Miller because he is not a resident of Mounds View and his business office is not in Mounds View. Mayor Sonterre indicated that previous Council had provided a special condition because Mr. Miller works as a member of Mounds View Public Schools. Council Member Thomas indicated she had reviewed the other applications and feels it would be beneficial to have Mr. Miller on the Police Civil Service Commission because he works for the school district. Council Member Stigney indicated he felt it was great that Mr. Miller was interested in volunteering and thanked him for serving. He then said the function of the Police Civil Service Commission is a bit different and there are candidates that live in Mounds View and have a lot of police background qualifications. City Attorney Riggs indicated there may be a problem with the appointment because the statute requires the appointees live in the City. He then indicated he would review the matter and report back to Council. Council Member Marty raised what he feels is another issue concerning the Police Civil Service and that is the fact that Council Member Quick’s spouse services on the Commission. He commented that he sees this as a possible conflict of interest that may also pose an ethical question. He then asked the City Attorney to look into whether it is appropriate to have spouses of Council Members serving on Commissions and Committees within the City. Mayor Sonterre noted that the term of the person being discussed was not presently up and suggested that the City Attorney review the matter and provide a report. He then indicated that he had reviewed information from the League of Minnesota Cities and had not seen anything that would prevent the spouse of a Council Member from serving on Commissions or Committees within the City. Council Member Marty commented that due to what came up he was not sure if it was a personality conflict or what it was. Mayor Sonterre asked that since the matter was not part of the agenda the matter be set for discussion at the work session in February. MOTION/SECOND: Thomas/Marty. To Table This Matter for Further Information. Ayes – 4 Nays – 0 Motion carried. 9. REPORTS Assistant City Administrator Reed reported that Mr. Hess had asked her to ask Council whether Members wished to continue receiving packets via e-mail. Mounds View City Council January 28, 2002 Regular Meeting Page 24 Council Member Thomas indicated she would like to receive the packet via e-mail. Council Member Stigney indicated he did not need the original packet by e-mail but asked that any changes be sent by e-mail. Mayor Sonterre indicated he would like to receive the packet via e-mail. Council Member Marty indicated he would like to continue getting the hard copy and would let Staff know if he wants to receive the packet via e-mail. Acting Chief Brennan reviewed his Staff report with Council and pointed out that the Police Department had saved the budgeted $14,000 plus the $4,000 carried over from the previous year that was to be used to remodel the front counter area to make it updated and EDA compliant by determining that no EDA changes were necessary and asking the Public Works Staff to install a new counter. He also pointed out that the Police Department had budgeted $15,000 for two separate security proposals for the Police Department and he had determined that the current lock and key system is working just fine and not expended the funds. Acting Chief Brennan indicated the Police Department has applied and received grant funds for the purchase of night vision surveillance equipment. He also indicated that training would be provided as a part of that grant. Acting Chief Brennan indicated the Police Department is also pursuing a federal grant that would allow for a maximum of a 50% reimbursement for body armor for the Police Department and that grant, combined with state funding, could replace all the body armor at no cost to the City which would save in excess of $10,000. He then commented that the Police Department had been informed that due to the small size of the department, it is highly likely the grant will be approved. Acting Chief Brennan indicated that, acting on information received from the Mayor, the Police Department is looking into applying for grants to fund community policing. Acting Chief Brennan provided information to Council concerning the Police Departments policy and the state requirements for sex offender notification. He then indicated that since 1996, when classification went into effect, the City does not have any registered level three offenders, has just one level two offender and has a total of 15 registered offenders living in the City. He also commented that prior to 1996 the state was not assigning risk levels so the City is unaware of the status of the remaining offenders. Acting Chief Brennan indicated that any resident who was interested could check for level three offenders by logging onto the BCA’s website. Mounds View City Council January 28, 2002 Regular Meeting Page 25 Mayor Sonterre clarified that the Police Department had done all it could do by law with regard to notification concerning the level two offender who recently moved into the Community. He then indicated that schools, churches and daycares were notified. Council Member Stigney questioned if, the offender was a child predator, would the neighborhood be notified. Acting Chief Brennan indicated the Police Department would notify the neighborhood if the details of the crime warranted it. Council Member Stigney asked if, without identifying an individual specifically, the neighborhood he/she resides in could be identified. Acting Chief Brennan indicated that the location of sex offenders can only be announced for level three offenders. Council Member Stigney asked that the sex offender information be posted on the City’s website. Council Member Marty thanked the Public Works Staff for saving the City $17,950.00 Council Member Thomas reported that both she and Council Member Marty attended the community meeting at Pinewood Elementary concerning the roofing issues and is pleased to report that the school district has agreed to put a new roof on the entire school minus the section that was replaced last summer. She then thanked residents and parents for getting involved to resolve the matter. Mayor Sonterre indicated he had attended the Ramsey County League of Local Government meeting where the governor’s plan to fix the budget was discussed. He noted that the governor proposes to recoup 30% of the $1.9 billion dollar budget shortfall from aid to cities. He then asked residents to contact their senator and representative to let them know it is not fair to take that much funding away from cities. City Administrator Miller indicated that, based on the governor’s proposed budget, the City of Mounds View would lose an additional $68,000 in funding this year and another $140,000 next year in state aid. She then indicated she would pass on to Council information received at that meeting. Council Member Marty asked if City Attorney Riggs had prepared a report on whether he had violated the City’s Charter by doing an investigation into the fitness equipment. Council Member Marty pointed out that Council Member Quick was doing his own investigation into the Chief and asked if Council had authorized an investigation into that. Mounds View City Council January 28, 2002 Regular Meeting Page 26 Council Member Marty indicated he had made a request for City expenses and credit card bills for department heads because he feels there may be some infractions and he feels it should be reviewed by Council rather than paying an auditor to review it. Council Member Marty indicated it was his understanding that cities need to have a policy on credit cards and, if there is no written ordinance on regulation of credit cards, the City may be out of compliance. City Attorney Riggs handed out a letter addressing the charter violation issue. City Attorney Riggs asked for clarification on the data practices question. Council Member Marty explained that he had requested the expense reports and credit card bills for the department heads and Council Members because when MMKR did an audit they found some possible infractions and he thought, without going to the expense of having auditors go through it, the City could just look at it to see if there is a need for auditors. City Attorney Riggs indicated that Council could investigate the matter as a whole. Council Member Marty indicated he had requested the information and was billed for it. City Administrator Miller indicated the request was treated as a data practices request because the request came as part of a request from Mrs. Marty and from Council Member Marty. The request of Mrs. Marty was fulfilled and the other request was treated as one data practices request because Council Member Marty and Mrs. Marty had requested the exact same information. City Administrator Miller explained that she had contacted the City Attorney’s office and the League of Minnesota Cities for guidance on data practices requests because the City has been receiving numerous requests and, upon notification of the costs involved, people have been asking to review the information after copies are made and Staff time is expended preparing the request. She then commented that she had been advised that it would be appropriate to charge for data practices requests. She also noted that she had been told that a Council Member could not be treated any differently than any other resident in the community asking for a data practices request. City Administrator Miller indicated that the request made took 13 hours of the bookkeepers time and was 400 plus pages of copying. She then indicated if Council Member Marty would like to know in the future, the estimated costs to fulfill his requests she would be happy to provide an estimate. She further commented that the request was a sizeable request and did not come from Council as a whole. Council Member Marty confirmed that the City Administrator would not let him see the information until he paid the $452.00. Mounds View City Council January 28, 2002 Regular Meeting Page 27 City Administrator Miller indicated that is City policy and noted that a previous request filled for Council Member Marty has not been paid. Council Member Thomas asked for clarification of the letter provided and asked if her understanding that Council needs to conduct investigations as a body by direction or vote was correct. City Attorney Riggs indicated Council Member Thomas was correct in her understanding of his letter. Council Member Marty commented that any citizen in this City could investigate anything in this City. City Administrator Miller indicated, assuming the information is public, it would be provided but the resident would still be charged for staff time and for copies. Council Member Marty asked whether Mr. Coughlin was billed for the data practices request he made on June 1, 2001 asking for copies of all e-mail and electronic copies of golf course cell phone bills. He then commented that, when he was told the copies would cost $200.00 he reviewed them and was told Mr. Coughlin had made the same request. City Administrator Miller indicated that Council Member Marty was billed for the copies of those items that he had reviewed. She then indicated that, since that time, the City has had a number of requests. Staff compiles the information and makes the copies and then the person decides just to review the copies rather than pay for them and that is why the policy has been implemented. She further commented that, upon discussion with Staff, the Staff time involved in fulfilling the requests has been insurmountable and the decision was made to start charging for Staff time and copies in order to make sure that requests being made are important enough that the resident is willing to pay for them. Council Member Marty indicated he thought Council should be able to view the backup documentation for the just and correct claims and said he thinks Council should review the credit card information to determine whether an audit is necessary. Mayor Sonterre reminded Council this section of the meeting was to be reserved for reports and asked that the current discussion be reserved as a work session discussion. He then asked Council Member Marty if he wished to ask that the matter be placed on the work session agenda. Council Member Marty indicated he would like to request to see the City’s credit card policy. City Administrator Miller indicated it was brought to her attention that all employees had credit cards and she has since reduced the number of credit cards to two for use when making hotel and conference arrangements. She then indicated that Council would be dealing with the credit card issue as part of the purchasing policy at the February work session. Mounds View City Council January 28, 2002 Regular Meeting Page 28 Mayor Sonterre asked to have the discussion included at the second work session in February. Council Member Stigney commented that it seems the information Council Member Marty had requested was different than the purchasing policy. He then asked if he could come to City Hall and view the information. City Administrator Miller indicated that right now she has received a request from Wendy and Rob Marty unless Council decides to turn this into an investigation and direct her to provide information to the entire Council. Council Member Marty indicated he was not sure if an investigation was needed but said he would like to look into it in light of the one spot check that was done. Mayor Sonterre commented that the request was made as a data practices request and was treated as such. He then commented that, if Council Member Marty had come to Council and asked Council to look into the matter as a Council, then the information would have been provided without a charge to the whole Council. Council Member Marty said that it seems to him that a Council Member should be able to look into something if he feels it is necessary. City Attorney Riggs indicated that the Minnesota Data Practices Act does not treat a Council Member any differently than any other resident in the community. He commented that Council Members gain no authority and are to be treated no differently than any other individual unless it is official authorized Council business. He further commented that Council lacks the authority to do anything differently because that would be creating a perk that the average citizen does not have in this community. Council Member Marty indicated there is a cost of 25 cents per page but said he had never seen it written anywhere an hourly wage rate for anyone that is billed for a data practices request. He then asked how much Mr. Coughlin paid for this. City Administrator Miller indicated that Mr. Coughlin’s request had not been fulfilled. Council Member Marty indicated that Mr. Coughlin had asked for copies. City Attorney Riggs clarified that Mr. Coughlin had made a second request to be allowed to view the information rather than have copies made. He then indicated the statute allows the City to recover the costs associated with making copies of the information. He further commented that this is what is allowed by City policy and City policy is compliant with the state statute. City Attorney Riggs then commented that Council Member Marty wants to be treated differently than what state statute allows and he cannot tell him that he can be. He further explained he had discussed the matter with a number of colleagues, had contacted the League of Minnesota Cities, Mounds View City Council January 28, 2002 Regular Meeting Page 29 and the Department of Administration as well as checking the statutes and the authority being requested does not exist. City Administrator Miller indicated that Mr. Coughlin had asked for the same copies Council Member Marty but, when told he would be charged for the information, had decided to make the request to view the information instead. Mayor Sonterre encouraged Council Member Marty and City Administrator Miller to sit down and discuss the City’s policy for clarification. Council Member Stigney clarified that any resident could come in and view information that is public data but would be charged for any copies requested. City Attorney Riggs indicated that under the statute a resident has the ability to review information but, if a request for copies is made and fulfilled, residents will be charged for those costs. Council Member Marty indicated that when he came in the first time and was told it would cost him $200.00 he said he would just review the information. City Administrator Miller indicated the policy was changed to deal with the numerous requests and exorbitant amount of staff time being taken up with the requests. She further commented that the City Attorney had advised that the City should start enforcing the data practices law that states that the City can recover the costs for providing information. She also indicated that Mayor Sonterre would be billed for his data practices request. 10. APPROVAL OF MINUTES A. January 7, 2002 City Council Minutes. MOTION/SECOND: Marty/Thomas. To Table Consideration of the Minutes to the Next Council Meeting. Ayes – 4 Nays – 0 Motion carried. Council recessed to the EDA meeting at 11:00 p.m. Council reconvened at 11:16 p.m. and moved to the closed session. Mayor Sonterre noted that Council would adjourn from the closed session. 11. CLOSED SESSION TO DISCUSS THREATENED/POTENTIAL LITIGATION Council recessed to the closed session at 11:16 p.m. Mounds View City Council January 28, 2002 Regular Meeting Page 30 12. Next Council Work Session: Monday, February 4, 2002 Next Council Meeting: Monday, February 11, 2002 13. ADJOURNMENT Mayor Sonterre adjourned the meeting at ____ p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc.