HomeMy WebLinkAboutAgenda Packets - 2002/06/24CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, June 24, 2002
7:00 p.m.
1. CALL TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas
3. APPROVAL OF AGENDA
4. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
5. UNFINISHED BUSINESS
6. CONSENT AGENDA
a. Just and Correct Claims
b. Contract Licenses for Approval
c. Resolution 5787 Approving 2002 Business Licenses
d. Set a Public Hearing for 7:05PM, July 10, 2002, to Consider the Martin
Harstad Request to Rezone 66 Lots within the Red Oak Estates No. 3
Subdivision from R-1, Single Family Residential, to R-3, Medium Density
Residential.
e. Resolution No. 5790 Approving contract for Sewer Televising Camera Repair
f. Resolution No. 5791 Approving contract for Storm Sewer Repairs at 2940
Woodale Drive
g. Resolution 5792 Approving Reimbursement of Licensing Fee for Public
Works Director
h. Request for New Office Equipment-Pitney Bowes E595 Mailing System.
7. COUNCIL BUSINESS
7:05 A. Public Hearing to Consider On-sale and Off-sale Intoxicating Liquor License
Applications Approvals for The Mermaid, Jake’s Sports Café, Robert’s Sports
Bar and Entertainment, Budget Liquor and Network Liquor on Ten
B. Community Development Quarterly Report (Ericson)
C. Public Works Department Quarterly Report (Lee)
M:\MasterFiles\1999 thru 2010\2002\City Council\Council Packets\06-24-02\Agenda.doc
Mounds View City Council Agenda
June 24, 2002
Page 2
8. SPECIAL ORDER OF BUSINESS
9. REPORTS
A. EDA Development Update (no written report-will be verbal) (Backman)
10. APPROVAL OF MINUTES
A. May 20, 2002 Special City Council Meeting Minutes
B. June 10, 2002 City Council Meeting Minutes
11. CLOSED SESSION
A. To Discuss Labor Negotiations
B. To Discuss Threatened/Potential Litigation
12. Next Council Work Session: July 1, 2002
Next Council Meeting: July 8, 2002
13. ADJOURNMENT
Item No.6B
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Mayor and City Council
From: Barb Benesch
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Meeting Date: June 24, 2002
Please consider the following contractor licenses for approval. All contractor licenses
will expire on December 31, 2002. All applicants have submitted appropriate fees and
proof of insurance. All licenses are renewals unless noted “new” following the
company name. Those companies with “new” after the company name include
applicants that have never been licensed with the City or they may have been licensed
with the City in the past, but were not licensed in 2001. Those companies with a
renewal license were licensed, at a minimum, in the year 2001.
HVAC
Flare Heating & Air Conditioning – New
Lakes Air Heating & Cooling – New
Larson Plumbing – New
OTHER (DECK INSTALLATION ONLY)
C. J. Decking, Inc. – New
WATER/SEWER
Valley-Rich Co., Inc. – New
SIGN/BILLBOARD
Clear Channel Outdoor – New
Spectrum Sign Systems, Inc. – New
Staff Recommendation: Approve license applications as requested.
Item No. 06C
Meeting Date: June 24, 2002
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Resolution 5787 Approving 2002 Business Licenses
Date of Report: June 21, 2002
All City of Mounds View business licenses will expire June 30, 2002. Staff is
recommending that the Council approve business licenses for the businesses
listed in Resolution 5787 contingent upon the City’s receipt of the appropriate
fees, applications, proof of insurance and satisfactory reports from the
appropriate departments and organizations.
Respectfully Submitted,
Givonna Reed
RESOLUTION 5787
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A Resolution Approving Business Licenses for 2002-2003
WHEREAS, all City of Mounds View Business Licenses expire June 30,
2002; and
WHEREAS, staff recommends approval of the business licenses for the
businesses listed in Exhibit A; and
WHEREAS, all City of Mounds View business licenses must be approved
by the City Council.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby approve business licenses for the businesses listed in
Exhibit A contingent upon the City’s receipt of the appropriate fees, application
materials, proof of insurance and satisfactory reports from the Ramsey County
Health Department and the Fire Marshall.
Adopted this 24th day of June, 2002
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen Miller, City Administrator
Motion by:
Second by:
Sonterre
Quick
Stigney
Marty
Thomas
Local Company License Local Address
SuperAmerica #4264 3.2 Malt Liquor License (Off-Sale) 2640 County Road I
Holiday 3.2 Malt Liquor License (Off-Sale) 2732 Highway 10
Bridges Golf Course 3.2 Malt Liquor License (On-Sale) 8290 Coral Sea Street
Wynnsong 15 Amusement Devices and Centers
License 2430 Highway 10
Robert's Off 10 Amusement Devices and Centers
License 2400 County Road H2
The Mermaid Amusement Devices and Centers
License 2200 Highway 10
Saturn of St.Paul Automobile Sales License 2375 Highway 10
The Mermaid Bowling License 2200 Highway 10
ABC Liquor Cigarette and Tobacco License 2840 Highway 10
Budget Liquor Cigarette and Tobacco License 2577 Highway 10
Network Liquors on Ten Cigarette and Tobacco License 2345 West County Road
H2
Tom Thumb #289 Cigarette and Tobacco License 2408 County Road I
Snyder's Drug #5044 Cigarette and Tobacco License 2553 Highway 10
SuperAmerica #4264 Cigarette and Tobacco License 2640 County Road I
Oasis Market #355 Cigarette and Tobacco License 2155 Highway 10
Oasis Market #531 Cigarette and Tobacco License 2390 Highway 10
The Station Cigarette and Tobacco License 2280 West County Road
I
The Mermaid Cigarette and Tobacco License 2200 Highway 10
Bridges Golf Course Cigarette and Tobacco License 8290 Coral Sea Street
Jake's Sports Café Cigarette and Tobacco License 2400 Highway 10 NE
Holiday Cigarette and Tobacco License 2732 Highway 10
Walgreens #06447 Cigarette and Tobacco License 2387 Highway 10
Fedor's Market Cigarette and Tobacco License 5491 Adams St. North
Robert's Off 10 Cigarette and Tobacco License 2400 County Road H2
Sham-O-Jets Kennels Commercial Dog Kennel 7700 Long Lake Road
Twin City Refuse Garbage and Rubbish Hauler
License
Ray Anderson & Sons Co. Inc. Garbage and Rubbish Hauler
License
Randy's Sanitaton Garbage and Rubbish Hauler
License
Keith Krupenny & Son Garbage and Rubbish Hauler
License
Waste Management of Minnesota Garbage and Rubbish Hauler
License
BFI Waste Systems of North
America Garbage and Rubbish Hauler
License
Ace Solid Waste, Inc Garbage and Rubbish Hauler
License
Local Company License Local Address
Larry's Quality Sanitation Garbage and Rubbish Hauler
License
Walter's Recyling and Refuse Garbage and Rubbish Hauler
License
Superior Services Garbage and Rubbish Hauler
License
Veit Corporation Garbage and Rubbish Hauler
License
Vasko Rubbish Garbage and Rubbish Hauler
License
Oasis Market #355 Gasoline License 2155 Highway 10
SuperAmerica #4264 Gasoline License 2640 County Road I
The Station Gasoline License 2280 West County Road
I
Holiday Gasoline License 2732 Highway 10
Oasis Market #531 Gasoline License 2390 Highway 10
Dominos Pizza Restaurant License 2548 Highway 10
Taco Bell #4039 Restaurant License 2219 Highway 10
The Mermaid Restaurant License 2200 Highway 10
Subway Restaurant License 2546 Highway 10
McDonald's Restaurant License 2201 Highway 10
Pink Flower Vietnamese
Restaurant Restaurant License 2563 Highway 10
Donut Connection Restaurant License 2394 Highway 10
Mounds View Best Steak House Restaurant License 2555 Highway 10
Jake's Sports Café Restaurant License 2400 Highway 10
Robert's Off 10 Restaurant License 2400 County Road H2
Burger King #4116 Restaurant License 2651 County Road I
KFC #Y067042 Restaurant License 2213 Highway 10
R.J. Riches Restaurant Restaurant License 2145 Highway Avenue
Item No. 6E
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 5790 Approving the Contract
Award for the repair of the City owned Sewer
Televising Camera
Meeting Date: June 24, 2002
Background:
Annually, the City budgets for funds to finance repairs of wastewater equipment.
These include the jetter truck, generator, and sewer-televising camera.
Discussion:
The City’s sewer-televising camera sewer recently developed an operational
problem whereby a picture was no longer being relayed. The camera was sent to
Qcues Company to have them diagnose the problem. The sewer camera is a
highly specialized piece of equipment built by and originally purchased from the
Qcues Company. Its value is estimated to be approximately $25,000. The Qcues
Company, being the manufacture and distributor, is the only known company
capable of servicing this particular camera. The Qcues Company has performed
satisfactory maintenance and repair work on this camera in the past.
The Qcues Company has diagnosed the camera and determined that a seal had
failed, causing water damage to internal components. The estimated cost to
repair the damage is $2,700.
The 2002 adopted budget has $2,000 in funds allocated to repairs of wastewater
equipment. The remaining amount of $700 will be derived from wastewater
operating and equipment budgets (Account No. 730-4826-1600 and 730-4826-
1230 respectively).
Recommendation:
Staff recommends that the City Council approve a contract with the Qcues
Company in the estimated amount of $2,700 to repair the City owned sewer
televising camera.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 5790
APPROVING THE CONTRACT AWARD FOR THE REPAIR OF THE CITY
OWNED SEWER TELEVISING CAMERA
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
WHEREAS, the City annually budgets for funds to finance repairs of
wastewater equipment; and
WHEREAS, the Qcues Company has diagnosed the camera and
determined that a seal had failed, causing water damage to internal components;
and
WHEREAS, Qcues Company is the only known company capable of
servicing this particular camera and has performed satisfactory maintenance and
repairs on this camera in the past; and
WHEREAS, the estimated cost to repair the damage is $2,700; and
WHEREAS, the 2002 adopted budget has $2,000 in funds allocated to
repairs of wastewater equipment. The estimated remaining amount of $700 will
be derived from wastewater operating and equipment budgets (Account No. 730-
4826-1600 and 730-4826-1230 respectively);
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council
does hereby approve a contract, with the Qcues Company in the estimated
amount of $2,700 to repair the City owned Sewer televising camera.
Adopted this 24th day of June 2002.
________________________________
Richard Sonterre, Mayor
ATTEST:
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
Item No. 6F
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Resolution No. 5791 Approving the Contract
Award for the Storm Sewer Repairs at 2940
Woodale Drive
Meeting Date: June 24, 2002
Background:
Annually, the City budgets for funds to finance storm sewer system repairs that
are needed to perform routine maintenance and address any system failures that
may occur.
Discussion:
A new property owner at 2940 Woodale Drive contacted staff regarding a storm
sewer outlet he discovered on his property, which is in need of repairs. The storm
sewer was originally installed in 1964 and is in a heavily wooded area. The outlet
apron has been undermined, the ditch bank has eroded, and the rip rap is no
longer functioning as designed.
This outlet, because of its remote location, has not received any maintenance,
probably since construction. The existing condition is very unsafe for anyone
that approaches the site. The existing easement is overgrown with mature trees
and a privacy fence has been erected, which makes it impossible to access the
site with heavy equipment to make the necessary repairs. The property owner,
who is planning extensive landscaping, has offered the City access through his
property so repairs can be made. The City does not have the proper equipment
to make the repairs; therefore, quotes were received from contractors.
A total of three bids were received. A summary of the quotes follows:
Company Base Bid
Belair Excavating $ 6,904.00
Sandd Excavating $10,890.00
Cutting Edge Excavating $15,239.30
The low bidder was Belair Excavating with a bid of $6,904.00. The bids received
do not include the installation of Mn/DOT type IV filter fabric. This is placed on
the slope of the stream bank under the boulder rip rap and functions as a stream
bank stabilizer to prevent erosion. It is anticipated that the Watershed will require
the installation of this item at a cost of $819.00. Adding this to the Belair bid
increases it to a total of $7,723.00. The City’s Public Works Department will
prepare the site by removing fences and debris. The City’s tree contractor, at an
additional cost, will perform the removal of any trees.
The 2002 adopted budget has $25,000 in funds allocated to minor storm system
repair and rehabilitation (Account No. 245-4415-5150).
The apparent low bidder, Belair Excavating, has successfully performed work for
the City of Mounds View in previous years. In addition, they have the required
equipment and skills to complete the work.
Recommendation:
Staff recommends that the City Council approve a contract with Belair Excavating
in the amount of $7,723.00 to perform the storm sewer repairs at 2940 Woodale
Drive.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 5791
APPROVING THE CONTRACT AWARD FOR THE STORM SEWER REPAIRS
AT 2940 WOODALE DRIVE
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
WHEREAS, the City annually budgets funds to finance storm sewer
system repairs that are needed to perform routine maintenance and address any
system failures that may occur; and
WHEREAS, the 2002 adopted budget has $25,000 in funds allocated to
minor storm system repair and rehabilitation (Account No. 245-4415-5150); and
WHEREAS, there is a storm sewer outlet at 2940 Woodale Drive that is in
need of repair; and
WHEREAS, a total of three bids were received; and
WHEREAS, the low bidder was Belair Excavating in the amount of $7,723
including the installation of Mn/DOT Type IV filter fabric;
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council
does hereby approve a contract, with Belair Excavating in the amount of
$7,723.00 to perform the storm sewer repairs at 2940 Woodale Drive.
Adopted this 24th day of June 2002.
________________________________
Richard Sonterre, Mayor
ATTEST:
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
Item 06G-Resolution 5792
City Council Meeting
June 24, 2002
RESOLUTION NO. 5792
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING REIMBURSEMENT OF REGISTERED ENGINEER’S
LICENSE FEE FOR THE PUBLIC WORKS DIRECTOR
WHEREAS, job description for the Public Works Director requires that the
person in this position be a registered engineer with the State of Minnesota; and
WHEREAS, the Public Works Director’s Engineer’s license expires June
30, 2002; and
WHEREAS, the Public Works Director has inquired as to whether this is a
reimbursable expense; and
WHEREAS, the City reimburses other positions for similar licenses (e.g.
POST licenses, notaries); and
WHEREAS, this item is not budgeted but would be taken from Public
Works “Memberships”.
NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View will
reimburse the Public Works Director, Greg Lee, $120.00 to renew his status as a
registered engineer with the State of Minnesota.
Adopted this 24th day of June, 2002.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
Item No. 6H
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Mayor and City Council
From: Desaree Crane, Administrative Assistant
Item Title/Subject: Request for New Office Equipment: Pitney Bowes
E595 Mailing System
Meeting Date: June 24, 2002
In 1989, the City leased its current postage machine, and as with any equipment
its effectiveness has diminished considerably. Staff is requesting that a
replacement postage machine/scale be leased due to the age and continued
maintenance problems with the current machine. These maintenance problems
include:
1. The current equipment does not seal envelopes;
2. The current equipment leaks sealer and ink;
3. The current equipment constantly misfeeds and jams envelopes; and
4. The current machine sometimes will not put stamps on envelopes
when mailing in mass quantities.
Currently the City is paying $281.00 per month to lease its postage equipment.
For $270.00 per month the City can lease new equipment that has various useful
features. In addition the City is currently paying a yearly maintenance fee of
$513.00. Under the new Agreement the yearly maintenance fee will be $473.00;
a savings of $40.00. Attached is the new E595 Mailing System Outline along
with the Integra 15 Electronic Scale Outline for your reference.
Recommendation: Staff recommends the lease of the E595 Pitney Bowes
Mailing System along with the Integra 15 scale for $270.00 per month, with a
yearly maintenance fee of $473.00. The new equipment will come out of the
2002 General Budget, Central Services, 100-4160-5130.
Respectfully Submitted,
___________________________
Desaree Crane
Administrative Assistant
RESOLUTION 5794
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving New Office Equipment – Pitney Bowes E595 Mailing
System
WHEREAS, the City leases its current postage machine, and its
effectiveness has diminished considerably; and
WHEREAS, staff recommends that a replacement postage
machine/scale be leased due to the age and continued maintenance problems
with the current machine.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby approve a new lease for new mailing equipment (Pitney
Bowes E595 Mailing System) along with the Integra 15 scale for $270.00 per
month, and a yearly maintenance fee of $473.00.
Adopted this 24th day of June, 2002.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen Miller, City Administrator
Motion by:
Second by:
Sonterre
Quick
Stigney
Marty
Thomas
Item No. 7A
Type of Business: PH
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Public Hearing to Consider Resolution 5793
Approving Intoxicating Liquor and Sunday Sales
Licenses
Date of Report: June 21, 2002
Section 502.08 of the City Code requires that a public hearing be held prior to the
renewal of any intoxicating liquor license. All City of Mounds View issued
intoxicating liquor licenses that are before the Council for consideration will
expire June 30, 2002.
All applicants for intoxicating liquor license renewals have submitted their city
liquor license application materials, the applicable fee and proof of insurance
unless otherwise indicated. The following investigations and inspections have
been conducted to determine whether there is cause for the City to deny any of
the above referenced intoxicating liquor license applications:
Health Inspections (St. Paul-Ramsey County Department of Public Health)
The Department of Public Health conducts annual inspections of all restaurants.
The Department of Public Health has issued a satisfactory report for this year’s
intoxicating liquor license applicants.
Police Inquiry and Investigations (Mounds View Police Department)
The Mounds View Police Department has issued a satisfactory report for this
year’s intoxicating liquor license applicants.
Utility Billing Inquiry (City of Mounds View)
The Finance Department has issued a satisfactory report for this year’s
intoxicating liquor license applicants.
Fire Inspection (City of Mounds View Fire Marshall)
The City’s Fire Marshall has issued a satisfactory report for all applicants other
than Robert’s Off 10. The Fire Marshall is recommending that the Council delay
the approval of the intoxicating liquor license for Robert’s Off 10 until they comply
with remaining fire orders.
Recommendation
Staff recommends that the City Council approve the following applications for
intoxicating liquor licenses with the listed conditions:
On-sale intoxicating with Sunday sales (10am-1am)
• The Mermaid (pending receipt of insurance certificate)
• Robert’s Sports Bar and Entertainment
• Jake’s Sports Cafe
Off-sale intoxicating
• Budget Liquor
• Network Liquor on 10
Respectfully Submitted
Givonna Reed
RESOLUTION 5793
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A Resolution Approving Intoxicating Liquor Licenses for 2002-2003
WHEREAS, all City of Mounds View Business Licenses expire
June 30, 2002; and
WHEREAS, staff recommends approval of intoxicating liquor
licenses for the following businesses: The Mermaid, Jake’s Sport’s Café,
Robert’s Sports Bar and Entertainment, Budget Liquor and Network Liquor on
Ten; and
WHEREAS, all City of Mounds View business licenses must be
approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby approve intoxicating liquor licenses for the following
businesses: The Mermaid, Jake’s Sport’s Café, Robert’s Sports Bar and
Entertainment, Budget Liquor and Network Liquor on Ten.
Adopted this 24th day of June, 2002.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen Miller, City Administrator
Motion by:
Second by:
Sonterre
Quick
Stigney
Marty
Thomas
Item No. 7C
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Public Works Department Quarterly Report
Meeting Date: June 24, 2002
CITY OF MOUNDS VIEW
PUBLIC WORKS DEPARTMENT
QUARTERLY REPORT
JUNE 24, 2002
Presented to:
THE MOUNDS VIEW CITY COUNCIL
Mayor Rich Sonterre
City Council Member Barbara Thomas
City Council Member Rob Marty
City Council Member Gary Quick
City Council Member Roger Stigney
Compiled by:
THE MOUND VIEW PUBLIC WORKS EMPLOYEES
Steve Dazenski Gary Kardell
Tim Fredberg Greg Lee
Bill Hanggi Bruce Meehan
Bill Hanson Tim Pittman
Jim Hess Mike Schnur
John Hughes Pete Szurek
Tracy Juell Jeff Wienke
In accordance with and as prescribed by Chapter 6, Section 6.02, Subdivision 3
of the Mounds View City Charter, the Public Works Department respectfully
submits to the City Council for their review the following Quarterly Report.
Respectfully Submitted,
Greg Lee, Director of Public Works
2
PROJECT UPDATES
SILVER LAKE ROAD (C.S.A. H. 44) – SILVER LAKE ROAD STREET MAJOR
MAINTENANCE PROJECT FROM 15TH STREET IN NEW BRIGHTON TO COUNTY ROAD H)
Ramsey County has initiated the first of several street major maintenance projects for Silver Lake
Road - County State Aid Highway (C. S. A. H. 44).
Phase I - South of 15th street.
The contract for this project has been awarded and this segment is currently under
construction.
Phase II - 15th Street to Mississippi Street.
Ramsey County has completed plans for this phase and submitted them to the State for
approval. This is a four-lane street section with the following elements: center medians,
left and right turn lanes, a pathway on the east side north to Rice Creek Road, and
pathway on both sides from Rice Creek Road to Mississippi Street. It is anticipated that
the County will award the contract late this year, with the bulk of construction occurring
during the 2003 construction season.
Phase III - Mississippi Street to County Road H.
This segment was originally part of Phase II and was proposed to be a three-lane street
section (two through lanes with a center left turn lane). Ramsey County has since
removed this from Phase II and created a separate project (Phase III). The reason for this
is that the County is working with the City of New Brighton to determine if this segment
should be constructed to a three or five-lane section. Regardless of the street section, the
plan will include a pedestrian pathway on the east side. It is anticipated that this Phase
will be constructed in late 2003. If a five-lane section is selected, additional right-of-way
may be needed, causing the project to undergo a land acquisition stage. If this occurs,
this phase will not be constructed until 2004.
Phase IV - County Road H to County Road 10.
Ramsey County is proposing to mill and overlay this segment of Silver Lake Road. This
will be done during the same construction season as Phase III (2003 or 2004). With a
new overlay the County and the City will have an opportunity to analyze the lane
geometrics of this section and re-stripe it to best fit the City’s needs. Since the width will
not be changing, the possibilities include keeping it as a four-lane street section or
changing it to a three-lane street section. An additional meeting with the County and
discussions with the City Council will be forthcoming. The construction of a pathway as
part of this phase should also be reviewed and discussed.
H2 STREET MAJOR MAINTENANCE PROJECT
Plans and specifications composed by the engineering firm of Short, Elliot, Hendrickson Inc.
(SEH) for the County Road H2 Street and Drainage Improvement Project were approved on May
13th. However, the City has yet to received approval from the Rice Creek Watershed District.
The Watershed is seeking methods to promote the infiltration of storm water and increase water
quality as part of this project. The City is working with the Watershed District to address these
issues and satisfy all of their concerns. The Watershed District will meet next to approve
applications on July 24th. This is the earliest date the City can expect to receive approval by the
Watershed District.
Given this, the project schedule was revised as follows:
July 11th Receive Bids
July 22nd Award Contract - Contingent upon receiving the Watershed
Permit
3
July 24th Receive Watershed Permit
Early August Neighborhood Meeting
Early to Mid August Start Construction
On June 14th a Project Update Notice was sent out to all properties along this segment of County
Road H2. The notice was comprised of the aforementioned information.
With a project of this nature, our goal is to try to match in to the existing grades of the lawns and
driveway slopes. This provides for the best finished product for the property owner. Based on the
slopes of some yards and driveways, there may be a need to go beyond the available right-of-
way to match the existing grade. In order to allow the contractor to perform this work, the City will
need to obtain a temporary construction easements. Staff is developing these temporary
construction easements and will be seeking execution by the property owners. In addition to
temporary easements, there are two permanent pathway easements needed from the parcels on
the north side near County Road 10 (Jake’s). Staff has met with the property owner to discuss the
impacts this project will have on his property and the need for the pathway easement. This
property owner is investigating the purchase of the parcel to the west to create additional parking.
On April 22, Council approved the prohibition of parking on this segment of County Road H2.
There was still a question as to whether parking should be provided on the north side just south
of the theatre site. The City’s consultant engineering firm, SEH, looked into this and determined
that only ten parallel parking stalls could be created here at an additional cost of approximately
$6,000 to the City. Traffic counts taken in 1999 in this area of H2 showed a traffic volume of 4,400
vehicles per day. Taking into consideration the width of the new roadway segment (26 feet) and
the volume of traffic on H2, providing parallel parking is very problematic from a traffic safety
standpoint. Vehicles opening doors into traffic on H2, and vehicles backing up on H2 to maneuver
into a parallel parking stall are dangerous scenarios that compromise public safety and should be
avoided by the City. Perhaps staff could work with the theatre owners to promote and create safe
parking within their site. Staff is looking for direction from Council should they want the City to
address the theatre’s parking issues.
As previously mentioned, a “Neighborhood Pre-construction Meeting” will be held in early August.
The purpose of this meeting is to discuss construction-related issues with concerned property
owners. A handout will be developed that addresses commonly asked questions and concerns
property owners may have. These include: "How long will construction take?", "Will I have access
to my driveway?", "How will the mail be delivered?", "Can the width or location of my driveway be
altered?", etc.This meeting will also provide the opportunity to introduce the project inspector to
the residents and share with them telephone numbers they may call to reach the inspector or City
representatives. A notice of this meeting will be sent out prior to the meeting date.
Following the completion of this project, the City will hold an assessment hearing. An
informational letter will be developed to address most of the commonly asked questions residents
may have pertaining to the assessment process. This letter will contain information on:
* Date of the assessment hearing
* The necessity of paying assessments within 30 days of the hearing to avoid interest
charges
* Method of appealing assessments
* Payment period for the assessments (spread over how many years)
* Interest Rate
* Senior deferral (if Mounds View has this option which is allowed by State Statute)
* Date this will this show on their taxes
* Tax- deductibility
*Possibility of payable interest for the remainder of that year even if the balance is paid
off early
* Other issues
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Public Works will be working with Finance Department to address these questions. However,
there may be items that require the Council’s direction (i.e. What interest rate to charge? Should
the City offer a senior deferral option? Iif so, what will it be? etc.) These may be policy questions
that staff will need to bring before the Council for review, discussion, and approval.
WATER TOWER REHABILITATION
A previous Public Works Report indicated that this project would be implemented during the 2003
construction season due to budget short falls. As a brief recap, the total project is estimated to be
$36,800. Currently only $25,000 is budgeted for the water tower rehabilitation project. Based on
this funding shortfall, staff recommended that the amount of $25,000 be carried forward from the
2002 budget and that an additional amount of $12,000 be included in the 2003 budget to fund this
project. The evaluation report composed by the engineering firm of Short, Elliot, Hendrickson Inc.
(SEH) , dated December 14, 2001, recommended that the repairs be scheduled within the next
24 months. It is also recommended that the project be bid several months prior to the anticipated
start date. For this reason, staff anticipates bidding this project late this fall as soon as budget
issues are addressed. Staff will be developing a project schedule and starting the public
improvement process mid to late summer.
PLEASANT VIEW DRIVE/COUNTY HIGHWAY 10 INTERSECTION
The intersection to Pleasant View Drive will be closed to traffic for a period of approximately 7
working days. The closure went into effect on June 18th.
The closure will increase the safety of travelers, pedestrians, inspectors, and the construction
workers in this area. It will also expedite the time needed to construct this intersection. Park
Construction will consist of relocating a couple of hydrants to accommodate the new alignment of
the intersection. The City will be taking advantage of this hydrant to add a valve to the hydrant
where one never existed. Residents on Pleasant View Drive have been, and will continue to be
notified of all phases of the project that will affect them. Overall the project has been proceeding
smoothly.
WELL NUMBER 4 REHABILITATION
Well Number 4 has been out of service since 1992 due to water quality issues. It is located at the
southeast corner of Edgewood Drive and Hillview Road. The cost and issues of making it
operational are being studied by the engineering firm of Short, Elliot, Hendrickson Inc. (SEH). A
water quality analysis of the water contained within the aquifer from which Well Number 4 pumps
had been performed. The tests indicate that most contaminants can be effectively treated at
Treatment plant No. 1. However, the concentration of radio nuclides (Radium 226 / 228, Gross
Alpha and Gross Beta) exceeded the maximum contaminant level (MCL) allowed by the
Environmental Protection Agency (EPA). To remedy this, Well No. 4’s water could be “blended”
with another well, which may reduce the overall concentration levels of Radium. Mixing or
blending of water from several wells is a common practice. Wells No 1, 2, and 3 all are currently
routed to treatment plant No. 1. It is common to have two of these wells in operation at any given
time – thus blending the water.
Tests for radio nuclides will be performed on W ell Nos. 1, 2, and 3, before and after being treated
by Treatment Plant No. 1. Knowing these concentration levels will determine if blending is an
option and, if so, in what proportions it should be done. Water samples are being collected in late
June with results expected by the end of July. A report by SEH on Well No. 4 is expected by the
end of this year.
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COUNTY ROAD 10 RECONSTRUCTION AND REVITALIZATION PLAN
A second neighborhood meeting was held on Monday, June 17th at the Community Center.
Approximately 30 people were in attendance, many of whom own property that will be directly
affected by this plan. There was some positive reaction to the plan: however, there were more
negative comments and reactions than the previous meeting in April. Staff will be providing a
report and presenting it to Council at the July 1st Work Session. A more detailed update on the
County Road 10 Plan will be provided in the Community Development Quarterly Report.
TRAFFIC SIGNAL AND INTERSECTION REHABILITATION PROGRAM
The Public Works Director recently met with the Ramsey County Traffic Engineer, Dan Soler to
discuss several City issues that required County involvement for resolution. Topics discussed
included safety issues in areas adjacent to schools, current County projects, speed limits and
speed studies, and traffic signal operations including timing, phasing, and lane geometrics.
With regard to traffic signals, the focus was on the signals along the County Road 10 corridor.
The history of these signals was discussed. On September 11, 2000, the City passed a resolution
that included several formal requests to the County. These includes things such as: request for
speed limit reduction, installation of additional speed limit signs, the marking and signing of
pedestrian walkways, and walk time length. The County Engineer indicated that these issues had
been addressed.
Staff indicated that there are currently numerous issues related to traffic signal operations along
County Road 10 and suggested that a signal optimization study be done. Recommendations from
such a study most likely would include capital expenditures to correct the issues. A simple timing
adjustment will not address all of the operational and safety problems. The County indicated that
they have a Capital Improvement Program that the City of Mounds View, for whatever reasons,
has not been a part of. The consensus between City staff and the County was that a traffic signal
and intersection rehabilitation program be developed.
The first step in implementing this program will be to finalize the County Road 10 Reconstruction
and Revitalization Plan. This plan will be the guiding force and any traffic signal and intersection
rehabilitation program that may be developed must be consistent with it.
The next step will be to perform a study of either each or only selected intersections to define
what improvements need to occur at each intersection. In most cases, the signals will be
removed and replaced with new signals that have LED lights, emergency vehicle preemption
(EVP) devices that allow emergency vehicles to safely access these intersections, new
pedestrian crossing lights, and other upgraded safety features. The timing of the lights will be
reviewed and adjusted to better match current traffic patterns. Additional traffic lanes, including
left and right turn lanes, would be added (and green left arrow lamps to accompany them). If
warranted, a split “green phase” for the side streets may be added. Pedestrian features such as
ramps that meet the Americans with Disabilities Act (ADA) standards, better defined cross walks,
and safe pedestrian zones at the corners of the intersection and in the medians may also be
added.
Once the scope of improvements is determined for each intersection, a cost estimate will be
determined. Based on the Turn Back Agreement entered into with Mn/DOT, the County has
indicated that they will have adequate funds to finance most of the improvements. However, the
County has a cost participation policy that will require the City to contribute funds for intersections
with local streets. The City funding could be derived from several sources including: Municipal
State Aid Funds, assessments, State and Federal Grants, and general funds.
With the project scope and funding determined, each intersection will be prioritized and added to
the City’s and the County’s Capital Improvement Program (CIP). The CIP is a “planning tool”
used forecast financial projections and public improvements to be implemented. The CIP is an
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ever-changing document. Approval of the CIP in any particular year does not mean that a project
will be implemented. Once a project in the CIP nears its programmed year, (year to be
constructed) staff will initiate the public improvement process, which requires Council approval for
every step, as mandated by State Statute 429.
COUNTY ROAD 10 MILL AND OVERLAY PROJECT
Ramsey County will start July 8th on a mill and overlay project for County Highway 10 through
Mounds View. There will be single lane closures during the day with all lanes open for the rush
hour traffic. Ramsey County will be sending notices to approximately 4000 property owners in the
area. The project has a 45 working day time frame; there may be some work on Saturdays. The
speed limit will be reduced to 35 MPH during working hours. The contractor will be milling off 3-4
inches of bituminous and placing 2 courses of bituminous back. The first course will be laid
immediately following the milling to provide a smooth driving surface. The final wear course of
bituminous and all pavement markings will be completed by August 28th. The Ramsey County
contact for this project is Bret Wieman, 651-482-5231.
TRUNK HIGHWAY 10 NOISE WALL ISSUE
On May 28th, staff and the City’s legal counsel met with Mn/DOT representatives to discuss this
issue. In light of the legal issues, Mn/DOT has since revised / clarified their option, Option 2. In
addition to the City constructing a noise wall further to the east, their proposal (Option 2) now
requires that the City construct a berm in the area where the wall would be constructed under
Option 1. Staff legal assumptions were correct; to be compliant with the law, a noise abatement
technique must be applied to the Arden Park area. Mn/DOT cannot enter into an agreement with
the City unless they address this issue in the agreement.
This item was placed on the May Work Session Agenda but was later tabled. It was placed on the
June Work Session agenda, prior to the meeting being cancelled. It has now been placed on the
July Work Session agenda.
Staff will be providing a full report and a list of possible courses of action the City could take. Staff
will be requesting direction from Council on what actions they prefer in order to seek resolution to
this issue.
STORM SEWER REPAIR AT 2940 WOODALE DRIVE
A new property owner at 2940 Woodale Drive contacted staff regarding a storm sewer outlet he
discovered on his property, which is in need of repairs. The storm sewer was originally installed in
1964 and is in a heavily wooded area. The outlet apron has been undermined, the ditch bank has
eroded, and the rip rap is no longer functioning as designed. This outlet, because of its remote
location, has not received any maintenance, probably since construction. The existing condition
is very unsafe for anyone that approaches the site. The existing easement is overgrown with
mature trees and a privacy fence has been erected, which makes it impossible to access the site
with heavy equipment to make the necessary repairs. The property owner, who is planning
extensive landscaping, has offered the City access through his property so repairs can be made.
The City does not have the proper equipment to make the repairs, so quotes were received from
three contractors. Belair Construction is the apparent low bidder. Staff is currently working with
the property owner and contractor to coordinate the repairs.
SPRING LAKE – INTRODUCTION OF WATER
On April 1, , staff presented to Council the idea of introducing water into Spring Lake. The Rice
Creek Watershed District has given this a “Cautious Approval” to proceed and suggested that the
residents around Spring Lake form an official lake association. The water would be coming from
the St. Paul Regional Water Services (SPRWS). Before SPRWS will allow water to be
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discharged into Spring Lake, they will require that the three adjoining cities (Mounds View, Spring
Lake Park, and Fridley) enter into a joint powers agreement with the Board of Water
Commissioners of the City of St. Paul.
At this time, a joint powers agreement has not been drafted, nor has an official lake association
been formed. Staff is waiting on these two items. No further action by the City is necessary at this
time.
ADDITIONAL UPDATES
BUS SAFETY COMMITTEE – EDGEWOOD MIDDLE SCHOOL, PINEWOOD SCHOOL, AND
SUNNY SIDE SCHOOL
In response to a projected budget shortfall in 2002-2003, the Mounds View School District held a
series of meetings to hear the public’s reaction to proposed budget reductions. During those
meetings citizens agreed that keeping cuts out of the classroom was the highest priority and that
transportation was one area that where reductions were possible. On April 11, the School District
revised its transportation policy.
The new policy includes a fee for transportation for students residing within two miles of their
school. With this new policy, the School District developed a Bus Safety Committee. The charge
of this committee was to study hazardous crossings and general pedestrian safety in areas
around the schools.
The School District has selected two representatives of Mounds View, Public Works Director
Greg Lee, and D.A.R.E. Officer Terry Broos. The committee has met twice, Friday May 3rd and
Wednesday, June 12th. A final plan is being developed. Staff has performed a thorough review of
the three Mounds View school sites - Edgewood Middle School, Pinewood Elementary School,
and Sunny Side Elementary School.
Some of the issues identified by staff and / or discussed by the committee follow:
Edgewood Middle School
• Install a pathway on the south side of County Road H from Old Highway 8 to Edgewood
Drive. The School District is asking the City to install and finance this item. The length is
approximately 2900 feet with an estimated cost of $40,000 to $45,000. Staff will be
looking to Council for direction on this request.
• Re-stripe all pavement markings
• Add “No Parking” signs (during school hours) along the east side of Edgewood
• Separate bus traffic from vehicle and pedestrian traffic
• Add “Buses Only” signs to entrance to bus loop area
Pinewood Elementary School
• Have paid adult crossing guards at Co. Rd. I and Quincy Street
• Develop a school route plan
• Re-stripe all pavement markings
• Request County to add signage of “No Right Turn on Red” during school hours
Sunny Side Elementary School
• Develop a school route plan
• Student crossing guards at each cross walk
• Re-stripe all pavement markings
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SALT (ROAD SALT) USAGE AND BUDGET REPORT
At the City Council Meeting on Monday, March 11, Council inquired as to the status of the salt
that was used so far for this season, the salt budget, and how much of that budget we've used so
far this season. The following a brief summary of these details:
In the 2002 Budget, the City budgeted for 1000 Tons of salt at an estimated unit cost of $30 per
ton. Based on these figures, the total salt budget was set at $30,000.
The City has purchased a total 743.90 tons of salt for the 2001/2002 season. However, the unit
price of salt has increased dramatically this season from what it was historically. The unit price
that the City is currently paying is $49.35 per ton (a 65% increase over last year). Given these
figures, the City has spent a total of $36,711.47 on salt. Thus we were over budget in the amount
of $6,711.47.
As a note, during a typical snow or ice event, the City uses approximately 6 truckloads of salt.
Each load is approximately 6 tons. Therefore, during a typical snow / ice event a total of 36 tons
of salt is used at an estimated cost of $1,800.
PEST CONTROL
The City currently has contracts with two separate pest control companies for the Community
Center and City Hall. These contracts currently provide monthly service plans. To ensure that the
City is receiving adequate service at the lowest price, Public Works is currently investigating
these contracts and obtaining additional bids. Staff will be presenting a staff report with
recommended changes to pest control contracts at the July 8th Council meeting.
PARKS AND RECREATION COMMITTEE UPDATE
The Parks Chairman, due to several anticipated member absences, cancelled the March 28th
meeting. The April 25th meeting could not be officially conducted due to a lack of a quorum. Four
high school students were in attendance as part of a work assignment involving government
structure and operations. Parks Commission members who were present met with the students
and discussed the function of the Parks and Recreation Commission and other City government
aspects.
The May 23rd meeting was not an official meeting. The commission met at the Hillview Warming
House for the Grand Opening, after which the Commission Members toured and inspected
several parks. Staff has composed an agenda for the June 27th meeting that includes:
Neighborhood Park Review, Skate Park Project, County Road 10 Reconstruction and
Revitalization Plan, and discussion on a Citywide Survey.
HILL VIEW WARMING HOUSE
The Hill View Warming House is essentially complete. Tim Sandquist, a Boy Scout wanting to
earn his Eagle Scout badge, landscaped the grounds around the building. This included
designing the landscape, ordering materials, coordinating activities with the City and supervising
a crew of Boy Scouts to perform the work. The Sandquist Eagle Scout project was a wonderful
success. The City thanks Mr. Sandquist for all his help.
The Grand Opening was held on May 23, 2002.
One last item to address is the air conditioning unit. This unit was designed and built unprotected
at ground level. The nature of an air conditioning unit and its current location makes it highly
susceptible to vandalism. Overall this was a poor design. As a temporary measure, a wooden
box, built by Public Works, is currently covering and protecting it. Plans are being made to
relocate the AC unit onto the roof where it will be protected and screened.
The shelter is being used for a variety of things: summer playground programs, martial arts class,
church group, and some scout meetings.
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COMMUNITY CENTER
The surveillance equipment at the Community Center appears to be serving its purpose. Staff
reports that they are encountering less extensive damage. What damage is occurring has been in
areas that are not monitored by the cameras. Staff has and will continue to encourage the YMCA
to have someone patrol the Community Center and make themselves visible at all times.
FESTIVAL IN THE PARK
The Festival in the Park was held the weekend of June 15th. The event went very well, however it
appeared to be scaled down from previous years.
PARKS
Recently there has been an increase in vandalism and graffiti in the City’s Parks. The amount of
litter that is generated is also on the rise. City staff will be discussing this with the Parks and
Recreation Commission in an effort to formulate ideas on how to address this issue.
TRUNK HIGHWAY10 INTERREGIONAL MANAGEMENT PLAN
On May 9, 2002, Public Works sent letter to Elizabeth Colburn, Senior Transportation Planner,
who is administrating the Trunk Highway 10 Management Plan. Mn/DOT was also copied on this
letter. This letter contained Resolution No. 5745, which outlined issues that the Council wanted
addressed prior to giving approval to the plan. Ms. Colburn and Mn/DOT have not responded.
MISCELLANEOUS NOTES
PUBLIC WORKS OPEN HOUSE FOR SCHOOL CHILDREN
On May 24 and 31, approximately 200 1st, 2nd and 3rd Graders from Pinewood Elementary
toured the Water Treatment Plant and Public Works Garage. In groups of 12 or 24, the children
came through these areas with many questions and “oohs and aahs”. They all enjoyed a glass of
juice and a cookie and received recycling pencils and Public Works rulers. Bill Hanson gave the
tour of the Treatment Plant and Pete Szurek and Mike Schnur explained to the children the many
different areas that Public Works is involved with and what some of the equipment was used for.
(The children thought the camera used to televise sewer was pretty neat - that is, until they found
out where it went……… “eeww!”)
CONSUMER CONFIDENT REPORT (CCR)
In April, the Consumer Confident Report (CCR), regarding the City’s water and related
information, was initiated. SL-serco worked again with the City to compile the information that
was provided by the Minnesota Department of Health. Final draft went to the printer on May 17
and they were mailed to each water consumer in Mounds View on June 4. As per the Minnesota
Department of Health, these reports must be in the consumer’s hands by July 1.
RECYCLING REPORT
As per the SCORE Grant, the first half of the 2002 Recycling Report is due in July to Ramsey
County. Monthly tonnage recycling reports are submitted by the individual haulers and are
entered into a database that is used to provide Ramsey County with required information. On
May 4, the Spring Cleanup Day was conducted. Over 400 cars came through the Public Works
lot, disposing of many old appliances, batteries, brush, and tires. Spring Cleanup Day was a
definite success!
HVAC SYSTEM
The new HVAC computer software has been installed and training has been completed. Since
the installation of this software, the HVAC System has been functioning perfectly. Service and
repair calls have all but been eliminated and technical difficulties have been greatly reduced. Staff
10
is reviewing the cost effectiveness of this software and will be drafting a report. As a note, this
system was intended to have the capability of an emergency notification either in the event that
certain failures occurred or prescribed heating or cooling temperature levels were reached. Staff
will also look into the cost and effectiveness of installing this feature.
SKATE PARK
For some time the Parks and Recreation Commission has been discussing stake parks. On
March 20th The Public Works Director and Parks Foreman attended a skate park seminar. This
seminar was very informative and contained useful information on skate parks. Public Works will
be discussing skate parks at the next Parks and Recreation meeting on June 27, 2002. A skate
park equipment vendor will be giving a presentation and will be on hand to answer questions.
Informational hands out will be distributed along with various equipment and price listings.
Groveland Park is a good candidate for the location a skate park. Groveland Park has much of
the needed infrastructure currently in place: a double tennis court that is almost never used,
pavement, fencing, and the drinking and restroom facilities. Public Works met with adjacent
residential property owners to present this concept and get their input.
Should the Parks and Recreation commission determine that a skate park would be an amenity
and address the needs of the City, the next step would be to hold a neighborhood meeting to get
input from the citizens. If the neighborhood meeting reveals that there is support from the
community for a skate park, a plan will be developed and presented to Council for discussion.
XCEL ENERGY TREE TRIMMING
Xcel Energy will be in the Mounds View area for the next several weeks trimming trees. Rick
Wriskey, the City’s forester, is working with Xcel Energy and overseeing this operation.
PUBLIC WORKS / GOLF COURSE MEETING
The Public Works Director and Supervisors met with the Golf Course Supervisor Thursday, June
6th, to discuss relations between the two departments and to determine if there are items and
activities we can help each other with. The topic of shared use of equipment was also discussed.
SEASONAL EMPLOYEES
Seasonal employees for PW have been hired for the 2002 season. This is an excellent program
that addresses the City’s need for additional labor during the summer months in a very
economical manner. It also serves as an apprenticeship for those who select Public Works as a
profession. The Seasonal Employees for 2002 are:
STREETS / WATER / SEWER DIVISION
Jeffery Lundgren Experience with the City of Mounds View (2 years)
Nicholas Fleischhacker Experience with the City of Mounds View (2 years)
Dustin Huberty Experience with the City of Mounds View (2 years)
Joel Bowlsby Experience with the City of New Brighton (worked
with City Forester - Rick Wriskey)
Benjamin Miller Food Center / Tree Trimming / Landscaping
PARKS DIVISION
Bryan Rife Experience with the City of Mounds View (3 years)
Jeffery Wienke Experience with the City of Mounds View (1 year)
Jeff Gayette Experience with the City of Mounds View (1 year)
Jeff Alexander Experience with the City of New Brighton
Timothy Schleicher Menards Employee / College Student
Benjamin Mathson was originally hired in the Parks Division and had 3 years experience with the City of
Mounds View. He later accepted a full-time position with the City of Columbia Heights.
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ROAD NAME CHANGE
At the April 8, Council Meeting, Council adopted a resolution renaming North County Line (old
County Road J) to Long Lake Road. A notice was published in the paper on April 18th. A thirty day
period is required before an ordinance becomes official. Arrangements were made to have the
new signs (Long Lake Road) installed during the week of May 20th. To provide a less confusing
transition, the new “Long Lake Road” name blades were installed and the old “North County Line
“ name blades were left in place. After a period of approximately 6 months, the old signs will be
removed.
FLOODING ON THE SIDE OF WALGREEN’S OVER THE NEW TRAIL
Staff has noticed that a portion of the new pedestrian pathway in front Walgreen’s and adjacent to
County Highway 10 has been under water after heavy rains. The flooding lasts for a day or two
until the surrounding soil can absorb the water. The question of why the storm water from the
wetland doesn’t drain into the pond has been asked. The reason for this is that the wetland and
the newly constructed pond are two separate water bodies; the wetland was never intended to
drain directly into the pond. Storm water from City Hall and the Walgreen’s site are designed to
discharge into the new pond for water quality treatment and storm water detention.
It was determined that the reason there is water flooding the pathway at various times is that the
trail was constructed on the natural grade in close proximity to the edge of the wetland. As the
wetland water elevation fluctuates, so does the possibility of the trail being under water. Over time
the portion of the trail that is affected may require repairs. At that time, staff would certainly
recommend that fill be utilized to raise the pathway to an elevation at or higher than the wetland’s
100 year high water level (the elevation that the wetland statistically would reach once every 100
years). Staff will continue to monitor this situation and the condition of the pathway.
FIRE CONTROL PANEL
The fire control panel for City Hall was previously approved for replacement after ground fault
problems caused the panel to fail. The panel monitors all smoke and fire detection sensors. After
replacement of the panel, the contractor noticed more ground fault errors on the panel. To avoid
ruining the new panel, the system was shut down until the ground fault could be found and
repaired. The contractor spent many hours tracking down the ground faults. After a couple of
days of research, it was called to Staff’s attention that all the wiring to the detection equipment
needed to be replaced. The contractor noted that the original installation of the wire was not done
properly and it would cost too much to track down the numerous bare wire locations. The
contractor was instructed to stop work and asked to submit an estimate of the cost to replace all
wiring to the detection equipment. At this time, Staff is waiting for the estimate.
PUBLIC WORKS DEPARTMENT GOALS
PUBLIC WORK DEPARTMENT ANALYSIS AND REVIEW:To analyze the operations and
structure of the Public Works Department, to make it more efficient, to better serve the needs of
the citizens and businesses of Mounds View, and to better achieve the goals and objectives set
by the City Council.
CITY WIDE SURVEY
DEVELOP A FILING SYSTEM FOR PUBLIC WORKS
DEVELOP PROCEDURES
DEVELOP POLICIES
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DEVELOP LONG TERM CAPITAL PROJECTS AND PROGRAMS - CAPITAL IMPROVEMENT
PROGRAM (CIP)
MAJOR PURCHASES
• Bobcat Skidsteer Loader: model S250
• Utility Cart: Toro Workman 2100 for Golf Course
• Utility Truck Replacement
• Parks Mower: 2002 Toro Groundsmaster 328D
SPECIAL RECOGNITION
MIKE SCHNUR LICENSE
Congratulations to Mike Schnur! Mike passed his Class C Water License on April 23rd.
ABIDING SAVIOR PRESCHOOL THANK YOU
The City received a "Thank You" letter from the Abiding Savior Preschool. They thanked the
City’s Parks Department for assisting them with their “Wheel Day”.
LETTER OF THANK YOU TO BILL HANGGI
Bill Hanggi received a letter from a resident thanking him for his expertise and assistance with his
water problem.
PUBLIC WORKS 1st QUARTER REPORT January - March, 2002
Garage
• Cleaned and Repaired Oil Burning Heaters in Garage
• Performed Snow/Ice Control as needed
• Maintained Vehicles and Equipment as needed
• Attended Insurance Meeting held at City Hall
• Attended Vactor School (Meehan and Schnur)
Streets
• Performed Snow/Ice Control as needed
• Maintained Street Sign (Many on County Rd 10)
• Hung Shelves in Givonna Reed’s Office
• Assist in Water Main Break Repairs
• Attended Equipment Show (Fredberg, Kardell)
• Replaced Many Light Bulbs within City Hall and Police Department
• Installed Gate in Community Development Department
• Hung Shelves in Kathi Osmundson’s Office
• Repainted and Installed New Moldings in Public Works Break Room
• Installed and removed Weight Limit Signs
• Enforced Road Restrictions
• Attended Insurance Meeting held at City Hall
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Water
• Total Gallons of Water Pumped 95,984,000
• Repair of MXU/MIU’s as needed
• Mount Solenoid Valve at Well #5 Main Flow Valve
• Water Main Break at 5189 Edgewood Drive, TKDA located leak,
Edgewood School Closed for the Repair
• Bacon Electric Completed Wiring at Well #5 for the Solenoid
• Water Main Break at 7686-7680 Knollwood Drive
• Water School in St. Cloud (Hanson and Hanggi)
• Pulled Flow Meter at Booster Pump #2 for Repair
• Water Main Break at 5290 Pinewood Court
• Service Repair 2615 Clearview Avenue (Sandd Excavating Repaired)
• Oasis Market Service Repair (Sandd Excavating Repaired)
• Attended Insurance Meeting held at City Hall
Sewer
• Televise Sewer Line for the City of Blaine (1-4)
• Televise Sewer Line for the City of Blaine (1-7)
• Televise Sewer Line for the City of Arden Hills (1-10)
• Performed Snow/Ice Control as needed
• Assisted with Water Main Break at Edgewood/Woodale
• Assisted with Water Main Break at Knollwood and County Road I
• Installed Camera wiring and New Monitor for #733
• Worked on Tool Box for #734
• Inspected 2228 Hillview Sewer
• Painted Public Works Break Room and other areas
• Installed Computer back into #733 (It was repaired by Q-Cues)
• Televise Sewer Line for the City of Blaine (2-15)
• Trouble shoot Residential Sewer Problems at 8110 Edgewood Drive
• Inspected sewer at 2917 County Road H
• Assisted with Main Break on Pinewood Court
• Inspected sewer at 7566 Silver Lake Road
• Reinforced Skids on Skid Loader Broom
• Replaced Cutting Edges on Skid Loader V-Plow
• Repaired Panther Tile Saw
• Attended Vactor School (Schnur and Meehan)
• Removed Advertising Signs from Telephone Poles
• Removed Booster Station Flow Meter and brought it in for repair
• Repaired Mailbox at 2251 Pinewood Drive
• Attended Insurance Meeting held at City Hall
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Special City Council Meeting
May 20, 2002
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:30 A.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas.
3. APPROVAL OF AGENDA
A. Monday, April 8, 2002 City Council Agenda.
City Attorney Riggs recommended that item 7A regarding billboards be moved to closed
session.
MOTION/SECOND: Quick/Thomas To Approve the May 20, 2002, Special City
Council Agenda as amended.
Ayes - 5 Nays – 0 Motion carried.
4. PUBLIC INPUT
None.
5. UNFINISHED BUSINESS
None.
6. CONSENT AGENDA
A. Resolution No. 5772 Authorizing Application For An Opportunity
Grant Through the Livable Communities Demonstration Program
MOTION/SECOND: Marty/Thomas. To Approve Consent Agenda Item 6A as
Presented.
Ayes - 5 Nays – 0 Motion carried
Mounds View City Council May 20, 2002
Special Meeting Page 2
M:\MasterFiles\1999 thru 2010\2002\City Council \Council Packets\06-24-02\Item 10A May 20, 2002 Special Council Meeting Minutes.DOC
7. COUNCIL BUSINESS
A. Review and Approve the Labor Agreement Between the City of
Mounds View and the American Federation of State, County and
Municipal Employees, Council No. 14
Major points of the labor agreement were presented by Ann Antonsen of Labor
Relations. Ms. Antonsen indicated that the terms outlined in the contract were the
same as those approved by the Council in past meetings.
MOTION/SECOND: Marty/Thomas. To Approve the Labor Agreement Between the
City of Mounds View and American Federation of State, County and Municipal
Employees, Council No. 14 as Amended.
Ayes – 5 Nays – 0 Motion carried.
B. Golf Course Reorganization
The Golf Course Manager indicated that before he came on staff he had reviewed the
budget and had some suggestions for changes that he hoped to implement. For
example, there are a number of line items categorized as “miscellaneous”. Between
the grounds and clubhouse budget, there are several thousand dollars lumped into
“miscellaneous” line items.
In addition, before coming on board he noted the fact that the City was employing two
year-round clubhouse staff/golf professionals. He explained that in the golf industry its
unusual to have two year-round clubhouse personnel and more common to have an
equipment manager on staff year-round to avoid costs associated with outsourcing
equipment repairs. He pointed out that the City spent approximately $10,000-$15,000
annually to outsource equipment repairs.
The Golf Course Manager explained that during the strike it became apparent to him
that his first impressions of the organizational structure at the golf course were correct.
With the Assistant Clubhouse Manager out on strike, it became apparent that there was
no need to have two full-time supervisory level clubhouse staff on board.
The organizational chart contained in the staff report outlines a revised organizational
structure that does not include an Assistant Clubhouse Manager position. The
proposed organizational chart includes a Golf Course Manager who would oversee
grounds maintenance and equipment repair.
Council Member Stigney inquired as to Mr. Longville’s title, which he believed to be Golf
Course Manager. He expressed concern about changing Mr. Longville’s title, which is
listed in the organizational chart as Director of Golf Operations. Mr. Longville explained
that he was proposing that the new grounds/equipment position be entitled Golf Course
Manager to make it consistent with its counterpart in the clubhouse—Clubhouse
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Manager. Members of the Council suggested that the proposed position be referred to
as Grounds/Equipment Manager. Mr. Longville agreed.
The Golf Course Manager walked the Council through the proposed budget worksheet
from his staff report. He explained that his budget summary reflected an overall
savings of approximately $300,000. He stated that he thought that was a bit high but
expected the savings to be significant nonetheless. This included the transition from an
Assistant Clubhouse Manager to a Grounds/Equipment Manager. Council Member
Stigney inquired about why a golf course employee was being paid $7.75. He indicated
that that amount was between classes according to AFSCME’s labor agreement. The
Golf Course Manager indicated that would be corrected.
Council Member Stigney indicated that he agreed that there were two many full-time,
year-round employees in the clubhouse but he didn’t necessarily agree that the golf
course needed a full-time, year-round Grounds/Equipment Manager. He indicated that
he’d like to see a job description and a salary recommendation from Labor Relations.
The Golf Course Manager responded that he expected the annual salary to be
approximately $30,000. Council Member Stigney reiterated his concern.
MOTION/SECOND: Quick/Thomas. To recess for five minutes.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty concurred with Council Member Stigney and indicated that he
had not had enough time to review the proposal because he had just received it right
before the meeting. Council Member Marty suggested that this item be delayed until
the Council had an opportunity to further review the information provided.
Council Member Thomas responded that the City had hired the new Golf Course
Manager to make such recommendations for change when necessary. She further
stated that the City had been waiting long enough to correct some of the issues at the
Bridges and she saw no reason why the Council couldn’t move forward. She indicated
that with a salary recommendation of approximately $30,000, even if that ended up
being lower than expected, the savings would still be significant.
MOTION/SECOND: Thomas/Quick. To Reorganize the Golf Course by eliminating the
Assistant Clubhouse Manager position and creating a Grounds/Equipment Manager
Ayes - 3 Nays – 2 Motion carried.
The Council adjourned to closed session.
8. CLOSED SESSION
A. To Discuss Threatened/Potential Litigation
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9. Next Council Work Session: Monday, June 3, 2002
Next Council Meeting: Monday, May 28, 2002
10. ADJOURNMENT
Mayor Sonterre adjourned the meeting at 9:30am.
Transcribed and recorded by:
Kathleen Miller
City Administrator
City of Mounds View
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
June 10, 2002
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:02 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas.
3. APPROVAL OF AGENDA
A. Monday, June 10, 2002 City Council Agenda.
City Administrator Miller indicated that Staff would like to remove Item 7C from the agenda and
noted it would be placed on the July work session agenda.
MOTION/SECOND: Marty/Stigney. To Approve the June 10, 2002, City Council Agenda as
amended.
Ayes - 5 Nays – 0 Motion carried.
4. PUBLIC INPUT
David Jahnke of 8428 Eastwood Road referenced an article he read in the paper last week and
then congratulated the Mayor and Council for taking action on the golf course.
5. UNFINISHED BUSINESS
None.
6. CONSENT AGENDA
A. Just and Correct Claims
B. Licenses for Approval
C. Resolution 5785 Approving Business Licenses for Olson-Harvey Convenience
Store, Inc.
D. Resolution 5783 Authorizing a Step Increase for Jim Atkinson
E. Resolution 5784 Appointing Bruce Madsen to Fill a Vacated Seat on the Mounds
View Planning and Zoning Commission
Mounds View City Council June 10, 2002
Regular Meeting Page 2
F. Resolution 5788 Approving a Business License for Keng Young at ABC Liquor
G. Resolution 5781 Selecting Coverage for the 2002/2003 Insurance Policies
H. Resolution 5782 Authorizing Part-Time Employment for the Irondale Students
through the Summer
I. Resolution 5789 Authorizing Retroactive Compensation for Former Assistant
Clubhouse Manager
J. Resolution 5786 Approving Wage Adjustment for Lois Lestina-Yost
Council Member Marty requested that items A, C, D, E, G, and J be removed for discussion.
MOTION/SECOND: Quick/Thomas. To Approve Consent Agenda Items B, F, and I as
Presented.
Council Member Stigney requested that Item H be removed for discussion.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Quick/Thomas. To Approve Consent Agenda Item A as Presented.
Council Member Marty noted there were checks for three different beverage vendors and
questioned why the City needed three different vendors.
Golf Course Manager Longville explained that in order to provide a variety of beer options to its
golfers the City needed to have two beer purveyors, one for Budweiser products and one for
Miller products. He then indicated that the City has a contract with Coke for a total of three
vendors.
Council Member Marty noted that Check No. 108537 was for Staffing ala Carte and asked
whether the City contracts for setting up the banquet center or if it is done through Elegant
Thymes.
Finance Director Hansen indicated the set up is done through Elegant Thymes but explained that
the fee is for the crew that sets up for the different events and it is easier to contract with them
than to use an employee because of the sporadic nature of this type of work.
Council Member Marty said he was wondering if Elegant Thymes could pay for this.
City Administrator Miller indicated that this cost had always been billed through the City.
Finance Director Hansen indicated he could not see any advantage to running it through Elegant
Thymes.
Council Member Stigney questioned whether the City was paying the fee rather than Elegant
Thymes.
Mounds View City Council June 10, 2002
Regular Meeting Page 3
Finance Director Hansen explained that the City receives the fee for the event and pays off the
vendors involved and keeps the remaining profit.
Council Member Marty pointed out there was a check to Western Bank for a safe deposit box
and then questioned why it was needed because City Hall has a safe.
Finance Director Hansen agreed that the City does have a safe but said that the safe deposit box
contains titles to land owned by the City and he and Mr. Ericson feel the $45.00 per year fee is
warranted for the protection of the deeds.
Council Member Marty said he felt the records for the City should be kept at City Hall.
Finance Director Hansen indicated the City would need to purchase a fire proof cabinet which
would be quite costly.
Finance Director Hansen indicated that the bill for QWEST was a departure from the norm and
said that Check No.108530 would be held until Staff could sort out the charges.
Council Member Marty asked whether there had been any charges on City credit cards because
he had not seen any on claims for approval.
Finance Director Hansen indicated there was a $12.00 charge last month but the credit card
company had asked that it not be paid as it was such a small amount.
Council Member Stigney asked what the $86.87 mileage and reimbursement expense for City
Administrator Miller was for.
City Administrator Miller indicated the reimbursement was for the Manager’s Conference at
Cragun’s. She then noted she stayed one day and came back the following day.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item C as Presented.
Council Member Marty commented that he had not received any information on this matter and
asked where the convenience store was located.
Mayor Sonterre noted it is the new ownership group for the Gas ‘N Splash.
Council Member Marty asked if the City would be paid for the outstanding SAC fee.
Mounds View City Council June 10, 2002
Regular Meeting Page 4
Community Development Director Ericson indicated that the SAC fee would be added to the tax
roll as a special assessment but noted the property owner has an opportunity to pay the fee up
front before it is assessed. He further commented that the fee is guaranteed.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Quick/Thomas. To Approve Consent Agenda Item D as Presented.
Council Member Marty questioned why the reference to the recent strike was included in the
Resolution.
City Administrator Miller indicated that anniversary dates were changed by the strike and the
reference was for clarification in the future for anyone referring to the Resolution.
Council Member Stigney asked if that would apply to all employees that went on strike.
City Administrator Miller indicated that all employees that had been on strike would have their
anniversary dates changed by the number of days they were on strike.
Council Member Stigney asked that the Resolution be read.
Mayor Sonterre read Resolution 5783.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Sonterre/Quick. To Approve Consent Agenda Item E as Presented.
Council Member Marty asked whether this was the only individual that applied.
Mayor Sonterre indicated that this was the only application received.
Council Member Marty commented that Council is normally given the application to review
qualifications but he had not received this application.
Mayor Sonterre indicated that the applicant had provided a very thorough application and noted
he had given the application to Ms. Reed and had received a copy back in his box leading him to
believe that all Council Members were copied.
Mayor Sonterre noted that Mr. Madsen is a very involved resident with regards to traffic issues
and development. He also noted he had spoken to Mr. Madsen on several occasions in an
attempt to convince him to serve on the Committee and this time he has agreed.
Council Member Marty said that in the future he would like to see the applications and asked if
this was the last vacancy on the Commission.
Mounds View City Council June 10, 2002
Regular Meeting Page 5
Mayor Sonterre indicated there was one more vacancy on the Planning Commission.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item G as Presented.
Council Member Marty said he was not sure that workers compensation insurance for Council
Members was necessary in light of the need to save money and cut taxes.
Council Member Stigney asked what other cities do for their elected officials.
Finance Director Hansen indicated he had not done a survey of area cities but noted the City he
last worked for covered their elected officials.
Council Member Stigney asked whether there had been any workers compensation claims
submitted to the City by Council Members.
Finance Director Hansen indicated he was not aware of any.
City Attorney Riggs indicated that the City’s Ordinance requires that the City pay for this
insurance and noted an ordinance amendment would be needed if Council determines it does not
want to provide worker’s compensation insurance for its Council Members.
Council Member Thomas asked if there would be legal liability for the City if Council Members
were not covered by worker’s compensation.
City Attorney Riggs explained that worker’s compensation shields the City from being sued
because it is the only recourse for an employee to recover monies for an injury.
Council Member Quick said he wanted to keep the worker’s compensation insurance for Council
Members.
Ayes – 4 Nays – 1(Marty) Motion carried.
MOTION/SECOND: Quick/Thomas. To Approve Consent Agenda Item H as Presented.
Council Member Stigney questioned whether there was work for the students to do or if the City
was simply hiring the students to give them something to do.
City Administrator Miller indicated that the students that work for the City assist in the
Community Development and Finance Departments and are kept busy.
Council Member Stigney asked whether the costs would be charged to the department using the
help.
Mounds View City Council June 10, 2002
Regular Meeting Page 6
City Administrator Miller indicated that the services are currently funded out of central services.
Council Member Stigney said he felt the expense should be billed to the department incurring the
expense.
City Administrator Miller indicated that Staff could make the change to charge the appropriate
departments.
MOTION/SECOND: Stigney. To Table Resolution 5782 to Allow Time for Changing the
Wording.
Council Member Thomas indicated that no wording needed to be changed because the funding
source is not listed in the Resolution. She then indicated that Council has directed Staff to code
the expense to the appropriate department.
Council Member Stigney withdrew his motion and asked whether the position had been posted or
if it was necessary to do so.
City Administrator Miller indicated that the City has a contract with Irondale High School and
they bring in the students.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Marty/Stigney. To Approve Consent Agenda Item J as Presented.
Council Member Marty indicated he had the same question concerning the strike language as he
did for Mr. Atkinson’s resolution and that has been answered.
Council Member Stigney asked to have the resolution read.
Mayor Sonterre read Resolution 5786.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty pointed out an error in Resolution 5789.
MOTION/SECOND: Stigney/Marty. To Reconsider Resolution 5789.
Council Member Marty indicated the dates in the Resolution should be June 16, 2001 through
May 19, 2002.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council June 10, 2002
Regular Meeting Page 7
MOTION/SECOND: Thomas/Marty. To Approve Resolution 5789, a Resolution Authorizing
Retroactive Compensation for the Former Assistant Clubhouse Manager as Amended.
Ayes – 5 Nays – 0 Motion carried.
7. COUNCIL BUSINESS
A. Public Hearing to Consider an Off-sale Intoxicating Liquor license for Keng
Young for ABC Liquor at 2840 Highway 10 NE.
Mayor Sonterre opened the public hearing at 8:17 p.m.
City Administrator Miller indicated that this was published for a public hearing in the May 30,
2002 Focus. She then noted that the police check, utility billing and fire inspections were fine as
well as a good standing with the Minnesota Department of Revenue and Staff is recommending
approval of this Resolution.
Mayor Sonterre closed the public hearing at 8:18 p.m.
MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 5787, a
Resolution Approving an Intoxicating Liquor License for Keng Young for ABC Liquor at 2840
Highway 10 NE.
Council Member Marty commented that once he had the paperwork the matter was self-
explanatory.
Ayes – 5 Nays – 0 Motion carried.
Council Member Thomas noted it was Ms. Reed’s birthday and that is why she is not present.
City Administrator Miller indicated that Ms. Reed is on vacation.
Mayor Sonterre noted Council Member Thomas recently had her 30th birthday.
B. Public Hearing to Consider Resolution 5775 Reapproving the Preliminary
Plat for the Mermaid Addition Major Subdivision.
Mayor Sonterre opened the public hearing at 8:19 p.m.
Community Development Director Ericson explained that the preliminary plat approval had
expired because the final plat could not be filed due to circumstances beyond the control of the
Mermaid. He then indicated that the City needs to reapprove the preliminary plat and noted that
the final plat is ready to be filed.
Mounds View City Council June 10, 2002
Regular Meeting Page 8
Council Member Marty asked what had been changed in the easement revision.
Director Ericson indicated the easements were revised to be consistent with the approved plat.
Mayor Sonterre closed the public hearing at 8:22 p.m.
MOTION/SECOND: Marty/Thomas. To Waive the Reading and Approve Resolution 5775, a
Resolution Reapproving the Preliminary Plat for the Mermaid Addition Major Subdivision.
Council Member Marty thanked Staff for updating this matter.
Ayes – 5 Nays – 0 Motion carried.
C. Report on Proceeds of Clear Channel Billboard Lease Payments.
This item was moved to the July work session agenda.
D. Quarterly Report Police Department
Deputy Chief Brennan reviewed and explained the two recent critical incidents that happened in
the City.
Deputy Chief Brennan reviewed the various training that he and other officers had completed and
gave an explanation of the active shooter training he recently completed at Hillview.
Deputy Chief Brennan indicated that he was unable to attend the FBI training due to the
AFSCME strike but had been refunded his tuition and placed on the top of the list for next year.
Deputy Chief Brennan indicated the police department had obtained four sets of stop sticks and
had been trained to use them in a pursuit situation.
Deputy Chief Brennan showed the night vision equipment to Council and explained how it is
used.
Deputy Chief Brennan indicated that one officer had received training on the handheld Tazer
which is a nonlethal weapon and will now be able to train other officers. He also noted the
department is working on a policy concerning the use of the Tazer.
Deputy Chief Brennan reviewed the grants the police department is currently using and noted
that a federal and state grant would be combined to replace body armor at no cost to the City.
Deputy Chief Brennan indicated that he had recently been informed that the City would not be
receiving the local law enforcement grant because the amount of funds available has been
reduced and the City’s crime data is not bad enough to qualify.
Mounds View City Council June 10, 2002
Regular Meeting Page 9
Deputy Chief Brennan explained that the department had received two new police vehicles and
had sold the old vehicles at auction.
Deputy Chief Brennan indicated that Ramsey County is transitioning to a new records
management system which means the department will need to look at changing its system. He
then noted that he would be meeting with the other Ramsey County municipalities to discuss the
options. Deputy Chief Brennan indicated he had gotten a quote six months ago from a vendor
and it was approximately $65,000 for the software and $10,000 for support.
Deputy Chief Brennan indicated a tobacco compliance check had been done recently and every
one passed. He then said he attributes that to the new tobacco ordinance and increased
awareness.
Deputy Chief Brennan indicated that the DARE program recently graduated 108 students.
Deputy Chief Brennan indicated that the number of police calls to the Community Center has
decreased since the video surveillance system was installed.
Deputy Chief Brennan indicated that the AFSCME strike resulted in 52 hours of comp time and
22 hours of overtime for his department. He also indicated that the data backlog had been
brought current.
Deputy Chief Brennan reviewed the police call information for the last quarter with Council.
Deputy Chief Brennan indicated he had drafted a memo concerning the bussing situation for
Pinewood and Edgewood schools and noted that there is an officer assigned to the safety task
force.
Council Member Stigney thanked Deputy Chief Brennan for the memo concerning the bussing
situation as he had been receiving calls on the matter. He then asked if the critical crossing
locations had been determined.
Deputy Chief Brennan indicated that the task force would be working on identifying the critical
crossing locations.
Council Member Marty asked whether the Chief’s vehicle had been repaired and whether Deputy
Chief Brennan was driving it.
Deputy Chief Brennan indicated he has been driving the new vehicle to break it in.
Council Member Marty asked if the unmarked squad was on the streets.
Deputy Chief Brennan indicated that the unmarked squad is an administrative vehicle as it is not
equipped with all of the features of a patrol vehicle.
Mounds View City Council June 10, 2002
Regular Meeting Page 10
Council Member Marty asked whether the Chief’s vehicle was a squad.
Deputy Chief Brennan indicated the department has three unmarked vehicles, two for
administration and one for the detectives.
Council Member Marty asked whether the lieutenant or deputy gets a car.
Deputy Chief Brennan indicated that there has always been two staff vehicles and one
investigator vehicle.
Council Member Thomas congratulated the police department on its DARE graduation and noted
one brother had participated in the training and another brother graduated with DARE.
Mayor Sonterre commented that he was glad there had been a budget savings in the police
department in light of the potential costs of a new records system. He then asked for more
information on the police call information provided.
Deputy Chief Brennan explained that a police call is anything for which an officer has to
respond.
Mayor Sonterre commented that with arrests and traffic citation figures down it may be to expect
to see increases in other areas.
Deputy Chief Brennan indicated he could not say with certainty why tickets were down but said
it could be because of an education of the public as he has had officers that set up with radar and
those officers have not been ticketing many people.
Mayor Sonterre commented that maybe the City should be partnering with neighboring cities to
coordinate speed enforcement.
E. Review and Approve Job Description for Cable/TV Technician Position
City Administrator Miller indicated Staff had met with the cable commission for input
concerning the job description and the recommendation was to keep the position as part time 20
hours. She then noted that while that position has been budgeted for 20 hours there had been a
consistent 30 hours worked. She further indicated the job description was attached to the staff
report for review.
City Administrator Miller indicated that the cable operators position has not had an increase
since August of 2000 and she would like authorization to create a job description, have it pointed
and provide an increase if appropriate. She further commented that there has been a wage
associated with this position but there is not a job description to justify that wage.
Council Member Marty said he felt that this position should report to the City Administrator not
the Assistant City Administrator.
Mounds View City Council June 10, 2002
Regular Meeting Page 11
City Administrator Miller indicated that this position is not a director level position and noted
that director’s report to the City Administrator.
Council Member Thomas asked that under essential duties and responsibilities the Commission
meetings be added.
Mayor Sonterre clarified that there is a cable committee not a cable commission because of
varied funding sources and duties for example he does not think that website maintenance fits
under franchise fees. He then said he would like to ask that the person filling this position have
budgeting experience and said he is not sure it would be appropriate to require that the person do
website maintenance.
City Administrator Miller indicated that if the position remains at 20 hours per week it may not
be possible to ask that the person handle the website maintenance.
Mayor Sonterre commented that he feels the City will have a hell of a time finding a person to
fill the position based on the skill set and level of experience the position description is asking
for.
Council Member Thomas noted she felt the same way about the golf course manager position
and was proven wrong.
Council Member Stigney indicated he would like the minimum qualifications to require a
minimum of two years of audio video school.
Mayor Sonterre said he feels that the cable committee needs to be formalized in to a commission
by the City.
Council Member Marty said he did not feel it was necessary to increase the salary of the cable
operator.
Mayor Sonterre indicated it may not be necessary to do so but said the position was never given a
description upon which to set current or future wages and that is why Staff is seeking
authorization to have the position description created.
Council Member Stigney asked whether the position, once pointed, would be advertised.
City Administrator Miller indicated she would come back to Council with the position
description for consideration before advertising for the position.
8. SPECIAL ORDER OF BUSINESS
None.
Mounds View City Council June 10, 2002
Regular Meeting Page 12
9. REPORTS
Community Development Director Ericson indicated he had received the census information for
the City and reviewed the following statistics: 29.% rental housing; 2.2% housing vacancy; 2.9%
unemployment; $60,685 median family income; 4.4% families in poverty; and $126,600 as the
median home value. He then indicated he intended to compare the census figures from 1990 to
the census figures for 2000 in his next quarterly report and would place census information on
the website.
Director Ericson indicated there would be a meeting at the Community Center at 6:00 p.m. on
June 17, 2002 to discuss the County Highway 10 redevelopment and asked any interested
residents to attend to provide additional input on the proposed plans.
Director Ericson indicated the Planning Commission had recently heard a rezoning request for
Red Oak Estates Number 3 and noted it was a two hour meeting and no resolution was reached.
He then indicated that the Planning Commission expects to come to resolution on the matter at
its June 19, 2002 meeting.
Mayor Sonterre asked whether the meeting on June 17, 2002 would contain the same content and
format as the one held several weeks ago.
Director Ericson indicated he did not want to discourage any residents from attending but noted
the material and presentation would be nearly the same as the previous meeting.
Finance Director Hansen provided a memo to Council on the finances of the golf course,
indicated that the information would require considerable discussion, and recommended the
matter be discussed at an upcoming work session.
Mayor Sonterre asked that the matter be placed on the July work session agenda.
Council Member Marty indicated he would like to know what the legal fees for the lawsuit at the
golf course were, what the settlement amount was, where that money went, and how the legal
fees were paid.
Golf Course Manager Longville indicated the recently resodded green would be ready for play by
Tuesday or Wednesday of next week.
Golf Course Manager Longville indicated that the Bridges was having a father’s day sale to move
some excess inventory. He then noted that it may be necessary to have additional sales
throughout the year to move the merchandise.
Golf Course Manager Longville indicated that to the best of his knowledge it seems that the
damage to the green was due to vandalism. He then indicated he had brought Dr. Donald White
and Dr. Brian Horgen out to look at it and they agreed.
Mounds View City Council June 10, 2002
Regular Meeting Page 13
City Attorney Riggs indicated that the answer to the question on compensation for fire
department board members is that the statutory authority does allow compensation for board
members and the amount is limited only by the articles of incorporation or bylaws and he found
nothing in the bylaws limiting the amount.
Council Member Thomas reported that session had ended and the City’s state aid was not cut as
anticipated. She then cautioned everyone to prepare for next year because there will likely be
more cuts in order to balance the budget.
Council Member Thomas indicated the receipts for the month of May were significantly above
average based on information from the Department of Revenue.
Mayor Sonterre asked that discussion of the use of the consent agenda be placed on the work
session agenda for July.
Mayor Sonterre indicated the path in the Mermaid development ends abruptly at a large pine tree
and asked Community Development Director Ericson to update Council on the status of the
situation.
Community Development Director Ericson indicated that the trail ends at the tree and, in order to
go around the tree, the trail would need to move onto the business park property and this is the
same property owner that was less than cooperative during the Mermaid development. He then
indicated that it is unfortunate that the matter could not be resolved quickly so the City could
realize a cost savings on the trail as planned. He also indicated that a survey will need to be done
to determine an exact legal description of the business park property to be used for the trailway.
Mayor Sonterre asked what the options were for the City if the property owner wants to be as
cooperative with the City as they have been in the past.
Director Ericson indicated he was not sure the matter could be expedited and then said that
eminent domain could be utilized but noted the property could be tied up in litigation for years.
Council Member Marty asked who owns the pine tree.
Director Ericson indicated the pine tree is either on Perkins property or the County Road 10
right-of-way.
Council Member Marty suggested it may make better sense to survey the entire section for the
trailway along Highway 10 in order to be aware of any similar situations with the trailway
extension.
Director Ericson indicated there would be similar issues with the topography or the need to skirt
ponds. He then said the surveying would need to be done it is just a matter of when.
Mounds View City Council June 10, 2002
Regular Meeting Page 14
Council Member Marty asked Staff to look into the costs to have the entire trail area along
Highway 10 surveyed. He then asked if the company drafting the Highway 10 redevelopment
plans had someone on staff that could conduct the survey.
Council Member Thomas asked why the trailway is not scheduled to be surveyed as part of the
redevelopment plan. She then said she thinks doing the survey all at once is a good idea but
questions why it was not planned to be done as part of the process.
Director Ericson indicated that URS had been asked to prepare the proposed plans and, once the
City has approved the plans they would be reviewed for the next step. He further indicated that
the survey would be part of the next step.
Council Member Quick asked if there was any chance of putting the trail on the right-of-way.
Director Ericson indicated that Staff could look into it but noted doing so would entail some
significant earthwork and the necessity to create a retaining wall 5 to 8 feet tall. He further
indicated that Ramsey County has said it would not approve any plan that altered the storage
capacity of the ditch system.
Council Member Quick commented that the grade goes down in that area which means it would
not pond but flow away from the area.
Director Ericson indicated it is not an issue of dead storage capacity but for handling large
amounts of rainfall runoff.
Director Ericson indicated he would be making more calls in an attempt to satisfy the requests of
Cabbot.
Council Member Thomas asked what was being done about the flooding in front of Walgreen’s.
Director Ericson indicated he had been working with the public works director on the matter as it
appears the drainage plan for that development is not working properly.
Council Member Thomas indicated she was not sure the pond had the holding capacity necessary
because the water was from the edge of the pond out onto the trail and into the parking lot.
Director Ericson indicated that Staff would look into the matter further and provide information
to Council.
Mayor Sonterre reported that he, Mr. Backman and Mr. Ericson attended the New
Brighton Mounds View Area Chamber of Commerce business of the year event and Pratt Ordwig
was named business of the year. He then indicated that Western Bank and Winn Insurance were
presented with the proclamations recently approved by Council. He further indicated that
Council Member Quick’s wife received an award for her work with and dedication to the
schools.
Mounds View City Council June 10, 2002
Regular Meeting Page 15
Council Member Thomas indicated that Ms. Quick had received a Community Asset Award.
Council Member Marty noted he had heard that Carol Frye had passed away. He then said she
contributed a lot to the community and will be missed.
Council Member Marty indicated he had a Northwest Youth and Family Services meeting on
Thursday morning at 7:30 a.m. and asked if anyone would be willing to attend in his place
because he needed to be out of town for a family funeral.
Mayor Sonterre asked where the meeting was to be held.
Council Member Marty indicated the meeting is at the Northwest Youth and Family Services
office on Lexington two or three lights south of 694.
Director Ericson indicated that Carol was the Executive Director of the New Brighton Mounds
View Chamber of Commerce.
Mayor Sonterre indicated that Ms. Quick was given the Community Asset Award.
Council Member Thomas indicated her name was Jan Quick.
10. APPROVAL OF MINUTES
A. Minutes for May 28, 2002
Council Member Thomas requested the following changes: On Page 5 change City Attorney to
City Administrator Miller; On Page 12 indicated that the seconder agreed to the friendly
amendment; On Page 13 add a comma after Kenny; On Page 15 change the wording to say a staff
professional; On Page 19 correct the spelling of Mr. Thomas’ first name to Jonathan.
Council Member Stigney requested the following changes: On Page 1 in the motion to delay
approval of minutes indicated that Council Members Quick and Sonterre voted yes and Council
Members Marty and Stigney voted no; On Page 2 add business after unfinished; On Page 5 he
commented that he felt the City Administrator had said that she asked the Mayor for his
permission; On Page 6 capitalize powers.
Council Member Marty requested the following changes: On Page 1, after the second paragraph
where Council Member Stigney commented indicate that Council Member Marty had
commented he felt the same way; On Page 19 indicate that he had asked that Gunn be corrected
throughout the document.
MOTION/SECOND: Marty/Stigney. To Approve the Minutes of the May 28, 2002 City
Council Meeting as Amended.
Mounds View City Council June 10, 2002
Regular Meeting Page 16
Ayes – 4 Nays – 0 Motion carried.
Council Member Thomas asked permission to abstain.
Council granted permission to abstain.
Council Member Thomas abstained from voting because she was not present at the meeting.
11. CLOSED SESSION
A. To Discuss Labor Negotiations
MOTION/SECOND: Thomas/Stigney. To Recess to Closed Session to Discuss Labor
Negotiations.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty asked when the Minutes from May 20, 2002 would be available.
City Administrator Miller indicated that Staff is working on them.
Council recessed to closed session at 9:23 p.m.
12. Next Council Work Session: Monday, July 1, 2002
Next Council Meeting: Monday, June 24, 2002
13. ADJOURNMENT
Mayor Sonterre adjourned the meeting at _____ p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.