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HomeMy WebLinkAboutAgenda Packets - 2002/07/08CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, July 8, 2002 7:00 p.m. 1. CALL TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. JUST AND CORRECT CLAIMS 6. CONSENT AGENDA A. Contractors Licenses for Approval B. Resolution 5801 Authorizing and Pledging Support for Voting Equipment Grant Application C. Resolution 5796 Approving the Contract Award for Pest Control at City Hall D. Set a Public Hearing for 7:05 pm, July 22, 2002, to Consider Removal of Jakes’ Parcel from Theater Planned Unit Development Agreement – Ericson E. Consideration of Resolution 5798 Rescinding Resolution 5784 Approving Appointment of Bruce Madsen to the Planning Commission 7. COUNCIL BUSINESS (7:05 pm) A. Public Hearing to Consider the Martin Harstad Request to Rezone 66 Lots within the Red Oak Estates No. 3 Subdivision from R-1, Single Family Residential, to R-3, Medium Density Residential – Ericson B. Discussion Regarding Ordinance 700 Proposing an Amendment to the Mounds View City Charter by Amending Section 3.07 of the Charter of the City of Mounds View as to Signing and Publication of Ordinances-Riggs C. Discussion Regarding the Police Civil Service Commission Position Description-Riggs 8. SPECIAL ORDER OF BUSINESS A. Resolution 5799 Continuing the Contract for a Temporary Employee to Fill the Cable Technician Position. B. Resolution 5797 Approving the Appointment of Jeff Wienke to the Public Works Sewer Department C. Resolution 5800 Appointing David Jahnke to the Airport Advisory Commission 9. REPORTS 10. APPROVAL OF MINUTES A. May 20, 2002 B. June 24, 2002 11. CLOSED SESSION A. To Discuss Labor Negotiations B. To Discuss Threatened/Potential Litigation 12. Next Council Work Session: August 5, 2002 (7:00 pm) Next Council Meeting: July 22, 2002 13. ADJOURNMENT Item No. 6A Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Mayor and City Council From: Barb Benesch Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Meeting Date: July 8, 2002 Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2002. All applicants have submitted appropriate fees and proof of insurance. All licenses are renewals unless noted “new” following the company name. Those companies with “new” after the company name include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2001. Those companies with a renewal license were licensed, at a minimum, in the year 2001. ASPHALT Northern Asphalt, LLC HVAC) Westonka Mechanical Cont. - New Staff Recommendation: Approve license applications as requested. Item No. 06B Meeting Date: July 8, 2002 Type of Business:CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Givonna Reed, Assistant City Administrator Item Title/Subject: Resolution 5801 Authorizing and Pledging Support for Voting Equipment Grant Application Date of Report: July 3, 2002 As the Council is aware, this year the City will begin a five-year payment plan to purchase five new ballot counters. The Secretary of State’s Office is currently considering applications for matching funds to purchase elections equipment. Originally staff was advised that the City did not qualify for grant funds because the grant could not be used to reimburse cities for funds already committed to purchasing new elections equipment. Staff was later advised that there was a chance that the City might receive some reimbursement funds for equipment already ordered. As a result, an application was submitted to the state for reimbursement of 50% ($7,650) of the purchase price for ballot counters for the City’s three new precincts. The attached resolution must be submitted to the Secretary of State’s Office July 9, 2002 if the Council wishes the City to be considered for this grant. If you have questions about this item please call me at 763.717.4008. Respectfully Submitted, Givonna Reed RESOLUTION NO. 5801 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING AND PLEDGING SUPPORT FOR VOTING EQUIPMENT GRANT APPLICATION BE IT RESOLVED BY THE City Council of the City of Mounds View: 1. Givonna Reed is authorized to submit an application for a voting equipment grant on behalf of City of Mounds View. 2. This application must be completed in accordance with Minnesota Statutes 204B, 48, and submitted in accordance with the instructions provided by the Secretary of State and the Department of Administration. 3. City of Mounds View pledges to act to appropriate and expend funds in an amount sufficient to match any grant awarded as a result of this application in a timely manner to implement the election administrator training and voter education schedule set forth in the application. Adopted this 8th day of July, 2002. Richard Sonterre, Mayor ATTEST: Kathleen F. Miller, City Administrator SEAL Motion by: Second by: Sonterre Quick Stigney Marty Thomas Item No. 6C Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 5796 Approving the Contract Award for Pest Control at City Hall Meeting Date: July 8, 2002 Background: The City currently has monthly service agreements with Orkin Pest Control for service at City Hall and Wil-Kill Pest Control for service at the Community Center. City Hall continues to have pest control problems, mainly with ants and spiders. The Community Center does not have a pest problem despite the fact that the building provides food service. In recent months, Council has raised questions pertaining to the City’s monthly contracts for pest control. Discussion: To address the pest control problem at City Hall and to investigate if the City is receiving the best value, staff solicited additional bids for service at City Hall. Two additional bids were received and compared to the current contract with Orkin Pest Control. A summary of the quotes follows: Company Base Monthly Bid Annual Bid Orkin $93.82 per month $1125.84 Wil-Kill $56.00 per month $ 530.00 Terminix $45.00 per month $ 540.00 As a note, the Wil-Kil service agreement includes an initial set-up cost of $138.00 and monthly service from April through November. This translates into an annual cost of $530.00 to the City. The Terminix agreement was for monthly service throughout the entire year with no initial set-up charge. This equates to an annual cost of $540. The annual cost of Orkin providing pest control service for City Hall is $1125.84. The low bidder was Wil-Kil Pest Control with an annual bid of $530.00. This represents a nearly $600 cost savings to the City. In addition, as previously mentioned, the City currently has a contract with Wil-Kil for the Community Center where they have been successful with controlling pest problems. Recommendation: Staff recommends that the City Council approve a contract with Wil-Kil Pest Control for service at City Hall and approve the termination of the contract with Orkin Pest Control. Respectfully Submitted, Greg Lee, Director of Public W orks RESOLUTION NO. 5796 APPROVING THE CONTRACT AWARD FOR PEST CONTROL AT CITY HALL CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA WHEREAS, the City currently has a contract with Orkin Pest Control for service at City Hall; and WHEREAS, City Hall continues to have pest control problems; and WHEREAS, to address the pest control problem at City Hall and to investigate if the City is receiving the best value for pest control, staff solicited bids for pest control service at City Hall; and WHEREAS, two additional bids were received and compared to the current contract with Orkin Pest Control; and WHEREAS, the low bidder was Wil-Kil Pest Control with an annual bid of $530.00; NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve a contract, with Wil-Kil Pest Control for pest control service at City Hall. NOW, THEREFORE BE IT FURTHER RESOLVED, THAT the Mounds View City Council does hereby cancel the current pest control contract with Orkin Pest Control for service at City Hall. Adopted this 8th day of July 2002. ________________________________ Richard Sonterre, Mayor ATTEST: ________________________________ Kathleen F. Miller, City Administrator Motion by: Second: Sonterre: Stigney: Quick: Marty: Thomas: Item No: 6E Meeting Date: July 8, 2002 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor & City Council From: Jim Atkinson, Planning Associate Item Title/Subject: Consideration of Resolution 5798 Rescinding Resolution 5784 Approving the Appointment of Bruce Madsen to the Planning Commission Date of Report: July 2, 2002 Background Bruce Madsen applied to fill a vacant seat on the Planning Commission in February 2002. The City Council approved Resolution 5784 appointing Mr. Madsen on June 10, 2002. Since the initial application was made, however, Mr. Madsen committed to another Wednesday night activity, which would prevent him from attending the Planning Commission meetings. Mr. Madsen committed to the other activity after assuming that someone had already been appointed, given the amount of time that elapsed since he submitted the application. Upon notification of the appointment, Mr. Madsen declined the seat on the Planning Commission. Discussion According to Resolution 5784, Mr. Madsen is officially a member of the Planning Commission, even though he has declined the appointment. The attached resolution rescinds the appointment, leaving two (2) vacant seats on the Commission. Recommendation The Council may adopt Resolution 5798. Jim Atkinson Planning Associate Attachment Resolution 5798 N:\DATA\GROUPS\COMDEV\Planning Commission\Miscellaneous\Council Report (July 8, 2002) rescinding res 5784.doc RESOLUTION NO. 5798 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Rescinding Resolution 5784 Approving The Appointment Of Bruce Madsen To The Planning Commission WHEREAS, Bruce Madsen, 5463 Adams Street, applied to fill a vacated seat on the Planning Commission in February 2002; and WHEREAS, the City Council, on June 10, 2002, adopted Resolution 5784 appointing Mr. Madsen to the Planning Commission; and, WHEREAS, Mr. Madsen committed to another Wednesday night activity after making application to the Planning Commission but prior to his appointment to the Commission; and, WHEREAS, according to Resolution 5784, Mr. Madsen is currently a member of the Planning Commission; and, WHEREAS, Mr. Madsen declined the appointment to the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that Resolution 5784 is hereby rescinded, thus removing Bruce Madsen, 5463 Adams Street, from the Planning Commission. Adopted this 8th day of July, 2002. __________________________________ Rich Sonterre, Mayor ATTEST: ___________________________________ Kathleen Miller, City Clerk/Administrator (SEAL) N:\DATA\GROUPS\COMDEV\Planning Commission\Miscellaneous\Reso #5798 rescinding Res #5784 appointing Bruce Madsen to PC.doc Item No: 7A Meeting Date: July 8, 2002 Type of Business: PH & CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Community Development Director Item Title/Subject: Public Hearing and Consideration of the Martin Harstad Request to Rezone 66 Lots within the Red Oak Estates No. 3 Subdivision from R-1, Single Family Residential, to R-3, Medium Density Residential Date of Report: July 3, 2002 Introduction Martin Harstad, representing property owners Keith and Diane Harstad, has requested approval of a rezoning of the 66 undeveloped townhome lots within the Red Oak Estates No. 3 subdivision, originally platted in 1974, from R-1, Single Family Residential, to R-3, Medium Density Residential. The request would allow the applicant to construct townhomes on the lots, subject to wetland zoning restrictions. Discussion History While not normally a topic warranting significant discussion, there is a considerable history associated with this property that needs to be highlighted. As stated above, the City approved the Red Oak Estates No. 3 plat in 1974 at a time when townhomes were a conditionally permitted use within the single-family residential zoning district. After obtaining the required Conditional Use Permit (then called a “special use permit”), the first building of six units were constructed. For whatever reasons, no other units were constructed. In 1977, the City’s Zoning Code underwent a comprehensive revision. In this revision, townhomes no longer were conditionally permitted within the R-1 district. As a consequence of the revision, no additional townhome units within Red Oak Estates No. 3 could be constructed. In 1983, the Harstads applied for a rezoning of their land to an R-3 designation. The City Council unanimously denied the request. Other than strong neighborhood opposition, the minutes of this meeting do not provide sufficient background as to why the Council ultimately voted against the proposal. In 1995, after the City denied issuance of building permits for the outstanding 66 townhome units, the Harstads initiated legal action against the City seeking damages and compensations for the alleged “taking” of their property. Since then, discussions between the Harstads and the City have been ongoing, however no resolution has been reached and as such the litigation continues. Harstad Rezoning Report July 8, 2002 Page 2 Planning Commission Review On June 5th and again on June 19th of 2002, the Planning Commission held public meetings to review the Harstad rezoning request. Citing the impact to the neighborhood the more intense development would have, the Commission voted unanimously to recommend denial of the rezoning request. Their resolution is attached for Council review. Rezoning Requirements As the Council is aware, in order to approve a rezoning for any property, the Council must find that the requested zoning designation be consistent with the City’s Comprehensive Plan and that it would not be detrimental to the neighborhood or adversely affect any adjoining properties. Resident input is required through the public hearing process and the recommendation of the Planning Commission is to be considered. Regarding the Comprehensive Plan, the Future Land Use Plan indicates three different land- use designations, as shown on the attached snapshot from the Plan. The area fronting County Road H2 (except the east 175 feet) is designated as single-family attached (SFA), the area fronting Long Lake Road is designated as open space natural (OSN) while the interior frontage on Greenwood is designated single-family detached (SFD). According to the Comprehensive Plan then, only the area designated SFA would be appropriate for townhomes. The other areas indicated would not be appropriate locations for townhomes. Regarding the second criteria, that the rezoning not be detrimental to the neighborhood or adversely affect any adjoining properties, it would seem evident that any development on the site would impact the neighborhood, be it single-family detached homes, twin homes or townhomes. The current R-1 zoning allows for the construction of single-family detached dwellings. The existing lots, however, were platted for townhomes and cannot support single- family homes without a replatting of the land or approval of excessive variances. By changing the zoning to R-3, the lots in question could be developed as originally intended. Broken down further and assuming that some impact is inevitable, staff would assert that there would be little adverse impact to the neighborhood if the lots fronting County Road H2 were developed as originally intended. The existing house at 2650 County Road H2 was platted around in 1974 and the six existing townhouse units were built and sold under the assumption that the remaining lots would be developed in the same manner. All of the units fronting County Road H2 would take access from County Road H2, a road designated for higher traffic volumes. The road is scheduled for a complete reconstruction this summer and a new storm sewer system will be constructed at the same time. The residents that would live behind and adjacent to the proposed development disagree, asserting that the impact would be significant and that they already suffer from poor drainage and periodic flooding problems due in part from the initial construction that was never completed. Harstad Rezoning Report July 8, 2002 Page 3 Regarding the lots that would take access on Greenwood Drive with traffic channeled through Louisa and Clearview Avenues, staff and the Planning Commission agree that the introduction of townhomes into the interior of this area fronting Greenwood Drive would significantly impact the neighborhood to a great extent. The interior neighborhood, considered to be those properties fronting Louisa and Clearview Avenues, would be subjected to much higher population densities, the potential degradation of the natural wetlands on the site, and increased traffic volumes over and above what would reasonably be expected from single-family dwellings. The added traffic volume generated by the proposed 34 units whose sole point of access would be Greenwood Drive, would adversely affect the existing neighborhood so extensively that the standard for rezoning could not reasonably be satisfied. Legal Standing to Apply Much discussion occurred at the Planning Commission level regarding the Harstads’ right to apply for the rezoning. Residents of the existing 6-unit townhome building maintain that they have to sign-off on any applications relating to the property, and claim that the City Attorney issued a ruling that would support this. The ruling, which is attached for your review, was in response to a different rezoning scenario that did encompass the common space as well as the six existing townhome lots. The current proposal contemplates rezoning on ONLY those lots owned by the Harstads’, not the common area or the existing townhome owners. Wetlands As can be seen on the attached Wetlands Map, 38 of the 42 lots east of Greenwood Road are located within the City’s wetland zoning district, and of those 38, 15 lots are within the wetland itself. No development can occur within a wetland zoning district without a special wetland permit. According to Section 1010 of the City Code, development is defined as follows: “The construction, installation or alteration of any structure, the extraction, clearing or other alteration of land or terrestrial or aquatic vegetation or the course, current or cross-section of any water body or watercourse or the subdivision of land into parcels pursuant to Title 1200 of the Municipal Code.” What this definition means is that without a wetland alteration or wetland buffer permit, no activity can occur within this overlay district. There would need to be significant and compelling documentation prepared by certified professionals in addition to a critical review by the Rice Creek Watershed District, who has jurisdictional control over wetlands, before any development could potentially occur within a wetland zoning district. Public Notice A public hearing has been scheduled for the July 8th meeting. Notices were also sent to residents to inform them about the Planning Commission meetings and many residents attended to provide their input. Other residents submitted letters for the Planning Commission’s review, which are attached to this report for Council review as well. Harstad Rezoning Report July 8, 2002 Page 4 Drainage, Parking, Landscaping, Exterior Appearance, Grading and Utilities No site plans have been submitted with this request and none are required. While very important, the issues concerning drainage, grading, parking, landscaping, building design, utilities, floor plans and other site-specific issues would be addressed during the development review stage. No building permits could be issued without going through such a process and without Rice Creek Watershed District review and approval and City Council approval of any wetland buffer or alteration permits, if any were necessary. Staff Summary The 66 lots are currently (and have always been) zoned R-1, Single Family Residential, and the owners are requesting a rezoning to R-3, Medium Density Residential. The higher density zoning would permit the construction of townhomes on lots originally platted as townhome lots in 1974. Staff believes that owner-occupied townhomes would not be an inappropriate use along County Road H2 consistent with the Comprehensive Plan and wetland zoning requirements. Staff and the Planning Commission believe that townhouse development along Greenwood Drive would NOT be appropriate as it would NOT be consistent with the Comprehensive Plan and would cause undue adverse affect upon the neighborhood. Staff and the Commission also believe that no development should occur within the wetland itself and that any proposed development within the 100-foot buffer be subjected to very critical and scrutinizing review. Recommendation The Planning Commission has recommended denial of all the 66 rezoning requests. Staff is seeking direction from the City Council as to how to proceed. There are four potential options available to Council: Option 1. Direct staff to draft a resolution denying the requested rezonings (all 66 lots) for the same reasons as indicated in the Planning Commission resolution. Option 2. Direct staff to draft an ordinance to approve the 66-lot rezoning, including the common space properties and the six existing townhome lots. Option 3. Direct staff to draft a resolution to deny the rezonings of Lots 1 through 34 for reasons indicated in the Planning Commission resolution, and draft an ordinance to approve the rezoning of Lots 35 through 73 and part of Lot 74, which includes part of the common space and the existing six townhome lots (Lots 53 through 58). Option 4. Table the rezoning request if more information is needed or for any other reasonable basis. Harstad Rezoning Report July 8, 2002 Page 5 _____________________________________ James Ericson Community Development Director 763-717-4021 Attachments: 1. Application (1 of 66) 2. Zoning Map 3. Location Map 4. County Half Section Map 5. Future Land Use Map 6. Letter from Applicant (Dated May 7, 2002) 7. Planning Commission Resolution 699-02 8. Attorney’s Opinion, dated Feb 18, 1998 9. Letters from Residents N:\DATA\GROUPS\COMDEV\Development Cases\ZC02-003 (Red Oak Est. #3 Rezonings)\Harstad Report - July 8, 2002.doc Item No.7B Meeting Date:July 8, 2002 Type of Business:CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Givonna Reed, Assistant City Administrator Item Title/Subject: Discussion Regarding Ordinance 700 Proposing an Amendment to the Mounds View City Charter by Amending Section 3.07 of the Charter of the City of Mounds View as to Signing and Publication of Ordinances Date of Report: July 3, 2002 The City Attorney asked that this item be brought before the Council again for discussion before being published. It appears that the proposed amendments as presented by the Charter Commission to the City are slightly different than the amendments drafted by the City Attorney and the Charter Commission members. The City Attorney will be in attendance to explain the differences between his original draft of the amendments (Exhibit A) and the amendments as proposed by the Charter Commission to the City (Ordinance 700). Respectfully Submitted, Givonna Reed ORDINANCE NO. 700 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE PROPOSING AN AMENDMENT TO THE MOUNDS VIEW CITY CHARTER BY AMENDING SECTION 3.07 OF THE CHARTER OF THE CITY OF MOUNDS VIEW AS TO SIGNING AND PUBLICATION OF ORDINANCES. THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City Council of the City of Mounds View, pursuant to the recommendation of the City of Mounds View Charter Commission, deems that Section 3.07 of the Charter of the City of Mounds View is hereby amended by the addition of the bold and underlined language and by the deletion of the bold and stricken language as follows: Section 3.07. Signing and Publication of Ordinances. Every ordinance adopted by the Council shall be signed by the mayor, and attested to, filed and preserved by the Clerk-Administrator. Every ordinance shall be published at least once in the official newspaper as soon as practicable, either in its complete form preceded by a summary of its contents or as a title and summary, whichever the council determines is more cost effective. and shall be preceded by a summary of its contents. The Ordinance or the Ordinance Title and Summary shall be published in a body type no smaller than brevier or eight-point type. A copy of any new ordinance may be obtained from the City at no cost. The entire text of the ordinance shall be posted on the City’s web site, if there is one, in a manner that can be identifiable by subject matter or ordinance number. A copy shall also be available in the community library, if there is one, or if not, in any other public location which the Council designates. In the case of lengthy ordinances, or ordinances that include charts or maps, if the Council determines that publication of the title and a summary of an ordinance would clearly inform the public of the intent and effect of the ordinance, the Council may by a four-fifths vote of its members, direct that only the title of the ordinance and a summary be published, with notice that a printed copy of the ordinance is available for inspection during regular office hours at the office of the Clerk- Administrator. Prior to the publication of the title and summary, the Council shall approve the text of the summary and determine that it clearly informs the public of the intent and effect of the ordinance, and shall further state that the complete text of the ordinance is on file at the office of the Clerk- Administrator. The publishing of the title and summary shall be deemed to fulfill all legal publication requirements as completely as if the entire ordinance had been published. A copy of the publication shall be attached to and filed with the ordinance for reference. To the extent and in the manner provided by law an ordinance may incorporate by reference a statute of Minnesota, a state administrative rule or a regulation, a code or ordinance or part thereof without publishing the material referred to in full, so long as the complete reference to the item is included. SECTION 2. This ordinance takes effect 90 days after its publication. Read by the City Council of the City of Mounds View this _____ day of _____, 2002. Read and adopted by the City Council of the City of Mounds View this ___ day of _______, 2002. _______________________________________ Richard Sonterre, Mayor ATTEST _______________________________________ Kathleen F. Miller, City Clerk-Administrator (SEAL) APPROVED AS TO FORM: _______________________ Scott Riggs, City Attorney Motion: Second: Sonterre: Stigney: Quick: Marty: Thomas: EXHIBIT A CHAPTER 3 COUNCIL PROCEDURE * * * Section 3.07. Signing, and Publication of Ordinances. Every ordinance adopted by the Council shall be signed by the Mayor, and attested to, filed and preserved by the Clerk-Administrator. Every ordinance shall be published at least once in the official newspaper as soon as practicable and shall be preceded by a summary of its contents. In the case of lengthy ordinances, or ordinances which include charts or maps, if the Council determines that publication of the title and a summary of an ordinance would clearly inform the public of the intent and effect of the ordinance, the Council may by a four-fifths vote of its members direct that only the title of the ordinance and a summary be published, with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the Clerk-Administrator and any other location which the Council designates. A copy of the entire text of the ordinance shall be posted in the community library, if there is one, or if not, in any other public location which the Council designates. Prior to the publication of the title and summary the Council shall approve the text of the summary and determine that it clearly informs the public of the intent and effect of the ordinance. The publishing of the title and summary shall be deemed to fulfill all legal publication requirements as completely as if the entire ordinance had been published. The text of the summary shall be published in a body type no smaller than brevier or eight-point type. Proof of the publication shall be attached to and filed with the ordinance. To the extent and in the manner provided by law, an ordinance may incorporate by reference the following published material, or part thereof, without publishing the material in full: (a) state laws, (b) state administrative rules or regulations, (c) state or municipal codes, or (d) municipal ordinances. Item No. 8A Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Resolution 5799 Continuing the Contract for a Temporary Employee to Fill the Cable TV Technician Position Date of Report: July 2, 2002 Patrick Toth resigned as Cable TV Technician and his last day was April 24, 2002. On May 28, 2002, the City Council approved Resolution 5776 Hiring a Temporary Employee to Fill the Cable TV Technician Position. Resolution 5776 specifically limited this employment to eight weeks. Susan Huston began working on May 31, 2002. The eight weeks then will run out on July 25, 2002. Development of the job description needed to hire a city employee for the Cable TV Technician position is just now being completed and advertisements will be run soon. It won’t be possible to hire this person by July 25, 2002. I am recommending that the City Council authorize the extension of the contract for the temporary employee for another eight weeks, or until a person is hired, whichever comes first. Respectfully Submitted, Charles Hansen RESOLUTION NO. 5799 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION CONTINUING THE CONTRACT FOR A TEMPORARY EMPLOYEE TO FILL THE CABLE TV TECHNICIAN POSITION WHEREAS, the Cable TV Technician for the City of Mounds View has resigned effective April 25, 2002; and WHEREAS, filling the position is taking longer than originally anticipated; and WHEREAS, staff has requested authorization to continue a contract to fill the position on a temporary basis. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council authorizes staff to continue a contract for a temporary employee through an employment agency for a period ending no later than September 20, 2002; or earlier if a regular city employee is hired; and not to exceed eight hours per week without Council approval for an extension and at a wage not to exceed $35.00 per hour for the same period. Adopted this 8th day of July, 2002. Richard Sonterre, Mayor ATTEST: Kathleen F. Miller, City Administrator SEAL Motion by: Second by: Sonterre Quick Stigney Marty Thomas Item 08B City Council Meeting July 8, 2002 RESOLUTION NO. 5797 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING JEFF WIENKE TO A VACANCY IN THE SEWER DEPARTMENT WHEREAS, staff was given direction to fill a vacancy in the Sewer Department; and WHEREAS, Article 16 of the Labor Agreement between the City of Mounds View and the Public Works Department states that “permanent job vacancies within the department shall be filled based on the concept of promotion from within provided that applicants: have the necessary qualifications to meet the standards of the job vacancy and have the ability to perform the duties and responsibilities of the job vacancy; and WHEREAS, said vacancy was published internally and interest in the position was expressed by Jeff Wienke, who currently works in Parks Maintenance; and WHEREAS, the Public Works Director and Assistant City Administrator have met with Mr. Wienke to discuss his interest and qualifications, as well as expectations for the position; and WHEREAS, the Public Works Director and Assistant City Administrator are recommending that Mr. Wienke be appointed to fill the vacancy in the Sewer Department. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby appoint Jeff Wienke to the vacancy in the Sewer Department effective July 22, 2002; and NOW, THEREFORE, BE IT FURTHER RESOLVED that there will be no compensation adjustments as Mr. Wienke is currently at the top of the pay scale for Public Works Maintenance staff as per the Labor Agreement; and NOW, THEREFORE, BE IT FINALLY RESOLVED that the City Council directs staff to fill the vacancy in the Parks Department left vacant by Mr. Wienke’s appointment to the Sewer Department. Adopted this 8th day of July, 2002. ATTEST: Richard Sonterre, Mayor SEAL Kathleen F. Miller, City Administrator Motion by: Second by: Sonterre Quick Stigney Marty Thomas PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Special City Council Meeting May 20, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:30 A.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas. 3. APPROVAL OF AGENDA A. Monday, April 8, 2002 City Council Agenda. City Attorney Riggs recommended that item 7A regarding billboards be moved to closed session. MOTION/SECOND: Quick/Thomas To Approve the May 20, 2002, Special City Council Agenda as amended. Ayes - 5 Nays – 0 Motion carried. 4. PUBLIC INPUT None. 5. UNFINISHED BUSINESS None. 6. CONSENT AGENDA A. Resolution No. 5772 Authorizing Application For An Opportunity Grant Through the Livable Communities Demonstration Program MOTION/SECOND: Marty/Thomas. To Approve Consent Agenda Item 6A as Presented. Ayes - 5 Nays – 0 Motion carried Mounds View City Council May 20, 2002 Special Meeting Page 2 M:\MasterFiles\1999 thru 2010\2002\City Council \Council Packets\07-08-02\Item 10A May 20, 2002 Special Council Meeting Minutes.DOC 7. COUNCIL BUSINESS A. Review and Approve the Labor Agreement Between the City of Mounds View and the American Federation of State, County and Municipal Employees, Council No. 14 Major points of the labor agreement were presented by Ann Antonsen of Labor Relations. Ms. Antonsen indicated that the terms outlined in the contract were the same as those approved by the Council in past meetings. MOTION/SECOND: Marty/Thomas. To Approve the Labor Agreement Between the City of Mounds View and American Federation of State, County and Municipal Employees, Council No. 14 as Amended. Ayes – 5 Nays – 0 Motion carried. B. Golf Course Reorganization The Golf Course Manager indicated that before he came on staff he had reviewed the budget and had some suggestions for changes that he hoped to implement. For example, there are a number of line items categorized as “miscellaneous”. Between the grounds and clubhouse budget, there are several thousand dollars lumped into “miscellaneous” line items. In addition, before coming on board he noted the fact that the City was employing two year-round clubhouse staff/golf professionals. He explained that in the golf industry its unusual to have two year-round clubhouse personnel and more common to have an equipment manager on staff year-round to avoid costs associated with outsourcing equipment repairs. He pointed out that the City spent approximately $10,000-$15,000 annually to outsource equipment repairs. The Golf Course Manager explained that during the strike it became apparent to him that his first impressions of the organizational structure at the golf course were correct. With the Assistant Clubhouse Manager out on strike, it became apparent that there was no need to have two full-time supervisory level clubhouse staff on board. The organizational chart contained in the staff report outlines a revised organizational structure that does not include an Assistant Clubhouse Manager position. The proposed organizational chart includes a Golf Course Manager who would oversee grounds maintenance and equipment repair. Council Member Stigney inquired as to Mr. Longville’s title, which he believed to be Golf Course Manager. He expressed concern about changing Mr. Longville’s title, which is listed in the organizational chart as Director of Golf Operations. Mr. Longville explained that he was proposing that the new grounds/equipment position be entitled Golf Course Manager to make it consistent with its counterpart in the clubhouse—Clubhouse Mounds View City Council May 20, 2002 Special Meeting Page 3 M:\MasterFiles\1999 thru 2010\2002\City Council \Council Packets\07-08-02\Item 10A May 20, 2002 Special Council Meeting Minutes.DOC Manager. Members of the Council suggested that the proposed position be referred to as Grounds/Equipment Manager. Mr. Longville agreed. The Golf Course Manager walked the Council through the proposed budget worksheet from his staff report. He explained that his budget summary reflected an overall savings of approximately $300,000. He stated that he thought that was a bit high but expected the savings to be significant nonetheless. This included the transition from an Assistant Clubhouse Manager to a Grounds/Equipment Manager. Council Member Stigney inquired about why a golf course employee was being paid $7.75. He indicated that that amount was between classes according to AFSCME’s labor agreement. The Golf Course Manager indicated that would be corrected. Council Member Stigney indicated that he agreed that there were two many full-time, year-round employees in the clubhouse but he didn’t necessarily agree that the golf course needed a full-time, year-round Grounds/Equipment Manager. He indicated that he’d like to see a job description and a salary recommendation from Labor Relations. The Golf Course Manager responded that he expected the annual salary to be approximately $30,000. Council Member Stigney reiterated his concern. MOTION/SECOND: Quick/Thomas. To recess for five minutes. Ayes – 5 Nays – 0 Motion carried. Council Member Marty concurred with Council Member Stigney and indicated that he had not had enough time to review the proposal because he had just received it right before the meeting. Council Member Marty suggested that this item be delayed until the Council had an opportunity to further review the information provided. Council Member Thomas responded that the City had hired the new Golf Course Manager to make such recommendations for change when necessary. She further stated that the City had been waiting long enough to correct some of the issues at the Bridges and she saw no reason why the Council couldn’t move forward. She indicated that with a salary recommendation of approximately $30,000, even if that ended up being lower than expected, the savings would still be significant. MOTION/SECOND: Thomas/Quick. To Reorganize the Golf Course by eliminating the Assistant Clubhouse Manager position and creating a Grounds/Equipment Manager Ayes - 3 Nays – 2 Motion carried. The Council adjourned to closed session. 8. CLOSED SESSION A. To Discuss Threatened/Potential Litigation Mounds View City Council May 20, 2002 Special Meeting Page 4 M:\MasterFiles\1999 thru 2010\2002\City Council \Council Packets\07-08-02\Item 10A May 20, 2002 Special Council Meeting Minutes.DOC 9. Next Council Work Session: Monday, June 3, 2002 Next Council Meeting: Monday, May 28, 2002 10. ADJOURNMENT Mayor Sonterre adjourned the meeting at 9:30am. Transcribed and recorded by: Kathleen Miller City Administrator City of Mounds View PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting June 24, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Sonterre (arrived at 7:22 p.m.), Quick, Marty, Stigney, and Thomas. 3. APPROVAL OF AGENDA A. Monday, June 24, 2002 City Council Agenda. Acting Mayor Stigney welcomed Bob Vose who was sitting in for City Attorney Scott Riggs. MOTION/SECOND: Marty/Thomas. To Approve the June 24, 2002, City Council Agenda as presented. Ayes - 4 Nays – 0 Motion carried. 4. PUBLIC INPUT None. 5. UNFINISHED BUSINESS None. 6. CONSENT AGENDA A. Just and Correct Claims B. Contractors Licenses for Approval C. Resolution 5787 Approving 2002 Business Licenses D. Set a Public Hearing for 7:05 p.m., July 8, 2002, to Consider the Martin Harstad Request to Rezone 66 Lots within the Red Oak Estates No. 3 Subdivision from R- 1, Single Family Residential, to R-3, Medium Density Residential. E. Resolution No. 5790 Approving Contract for Sewer Televising Camera Repair F. Resolution No. 5791 Approving Contract for Storm Sewer Repairs at 2940 Woodale Drive Mounds View City Council June 24, 2002 Regular Meeting Page 2 G. Resolution 5792 Approving Reimbursement of Licensing Fee for Public Works Director H. Request for New Office Equipment – Pitney Bowes E595 Mailing System Council Member Marty requested that Items A, C, and E be removed for discussion. Council Member Quick requested that Items F and G be removed for discussion. Council Member Quick made a point of order that there needed to be a motion to discuss the item. MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item 6A as Presented. Council Member Marty questioned why the credit card company had sent a bill charging a late payment fee as well as $1.31 in interest when Finance Director Hanson had indicated at the last meeting that the credit card bill for last month was sent with a $12.50 balance with a note that said no payment due. Finance Director Hanson indicated that he had no intention of paying the interest or late payment fee because the bill from last month did state that there was no balance due. He then indicated that he had sent a letter to the credit card company and is awaiting a response. Council Member Stigney commented that he did not feel the City should pay membership fees for its employees such as the PGA of America fee as listed on Page 10. Finance Director Hansen indicated that the purchasing policy approved by Council said that if a membership was approved in the budget and the membership fee was within that budgeted amount that fee would be paid without requiring further approval of Council. Council Member Stigney indicated he did not vote to approve membership fees for the budget and said he is opposed to the City paying membership fees. Ayes – 3 Nays – 1(Stigney) Motion carried. Council Member Marty indicated he had not received Resolution 5787 in his packet. Assistant City Administrator Reed indicated that the resolution included in packets had the wrong number and apologized for the inconvenience. MOTION/SECOND: Marty/Quick. To Approve Consent Agenda Item 6C as Presented. Ayes – 4 Nays – 0 Motion carried. Council Member Marty asked whether the remaining seals on the camera were tested. Mounds View City Council June 24, 2002 Regular Meeting Page 3 Public Works Director Lee indicated a thorough inspection of the camera was done to make sure all the other seals were in working order. MOTION/SECOND: Marty/Thomas. To Approve Consent Agenda Item E as Presented. Ayes – 4 Nays – 0 Motion carried. Council Member Quick asked where the sewer was located. Public Works Director Lee indicated the storm sewer needing repair was located at 2940 Wooddale Drive at the rear of the property 300 feet back from the roadway. Council Member Quick asked if there was right-of-way available to be able to maintain it. Public Works Director Lee indicated there was a 20 foot right of way but said it is a 36 inch pipe so it is difficult to stay within the 20 foot space. He then said that he has been working with the property owner and obtained permission to access the outlet location through his property in order to do this work. He also noted that the property owner is upgrading and expanding his home which may make accessing the area more difficult in the future. Council Member Quick asked how it had been since the storm sewer had any maintenance done on it. Public Works Director Lee indicated that no maintenance had been done in recent history. He then said that he is in the process of formulating a plan for inspection and maintenance of the City’s inlets and outlets and will provide comments and recommendations to Council. Council Member Quick asked if the City knew the pipe was there. Public Works Director Lee indicated his staff knew the pipe was there but, since it had not been inspected, he is not aware of when the damage took place. Council Member Quick said he finds it difficult to understand that maintenance had not been done to a pipe of that size that has been there since 1964. He then asked how the inspection plan would work. Public Works Director Lee said the City would define what systems are to be inspected including all storm sewer piping and ponding areas and those would be inspected to ensure that the inlets and outlets are functioning properly. Council Member Quick asked where the fencing that is in the way was located. Public Works Director Lee indicated the fencing was located on property to the west of 2940. Council Member Quick asked whether the fence ran right down the middle of the easement. Mounds View City Council June 24, 2002 Regular Meeting Page 4 Public Works Director Lee indicated that it did. Council Member Quick commented that when he put his fence down the middle of the utility easement he was instructed that at any time he could be asked to remove it and he would be obligated to do so at his own expense. Council Member Quick asked if a permit was pulled on that fence. Public Works Director Lee explained that utilizing the easement would be problematic so Staff began working with the willing property owner to the west rather than exploring ways of using the easement. Council Member Quick asked if looked into the matter to see if the records for that piece of property show that a permit was pulled for the fence. Public Works Director Lee indicated that because of the willing property owner Staff did not delve into the matter any further. Council Member Quick commented that the City is looking at annual or semi annual inspections of sewer outlets. Public Works Director Lee indicated the pond inlets and outlets, catch basins and pipes would be inspected every two years. Council Member Quick asked how the City would keep track of whether or not the inspections were conducted. Public Works Director Lee indicated that the inspections would be done by City workers who would complete a form for each inspection. Council Member Marty said he was wondering if there is an estimate as to how many remote catch basins there are in the City. Public Works Director Lee indicated he did not know the exact number but said it is between 50 and 100. Mayor Sonterre arrived at 7:22 p.m. MOTION/SECOND: Marty/Thomas. To Approve Consent Agenda Item F as Presented. Ayes – 5 Nays – 0 Motion carried. MOTION/SECOND: Thomas/Marty. To Approve Consent Agenda Item G as Presented. Mounds View City Council June 24, 2002 Regular Meeting Page 5 Council Member Quick asked City Administrator Miller if this item was contained in the budget. City Administrator Miller indicated the reason the matter was before Council is because it is not in the budget as the past public works directors did not have an engineering license. She then indicated the City had elected to hire a public works director with an engineering license and commented that the City does pay for other licenses such as post licenses. She also commented that the engineers’ licensure was part of the job description. Council Member Stigney asked if the post licenses are part of the contract. City Administrator Miller indicated she was not sure. Mayor Sonterre asked if the engineering degree and licensure was included in the job description for the public works director. Council Member Stigney said he did not feel that the City should pay for private licensure. Council Member Quick asked how the matter was handled during the hiring process. City Administrator Miller indicated the issue did not come up. Council Member Quick indicated the City used to have three engineers on Staff and said he would like to know how the situation was handled back then. MOTION/SECOND: Quick/Stigney. To Table Approval of Consent Agenda Item G for Further Information From Staff. Ayes – 5 Nays – 0 Motion carried. Council Member Stigney asked Staff to verify whether the post licensing is part of the contract. MOTION/SECOND: Thomas/Marty. To Approve Consent Agenda Items B, D, and H as Presented. Community Development Director Ericson indicated that the public hearing set for the Martin Harstad rezone will be heard at the July 8, 2002 Council Meeting as Council does not meet on July 10, 2002. Assistant City Administrator Reed indicated that Resolution 5794 was placed on the dais in conjunction with Item H. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council June 24, 2002 Regular Meeting Page 6 7. COUNCIL BUSINESS A. Public Hearing to Consider On-sale and Off-sale Intoxicating Liquor license Applications Approvals for The Mermaid, Jake’s Sports Café, Robert’s Sports Bar and Entertainment, Budget Liquor and Network Liquor on Ten. Mayor Sonterre opened the public hearing at 7:32 p.m. Assistant City Administrator Reed indicated that all fees and background information had been obtained and was in order for each of the applicants. Council Member Quick asked if there were any outstanding police issues with any of the establishments. Assistant City Administrator Reed indicated she had spoken to Deputy Chief Brennan and was told that there are no major concerns that would warrant denial of the licenses. Mayor Sonterre closed the public hearing at 7:35 p.m. MOTION/SECOND: To Waive the Reading and Approve Resolution ________, a Resolution Approving On-Sale and Off-Sale Intoxicating Liquor Licenses for The Mermaid, Jake’s Sports Café, Robert’s Sports Bar and Entertainment, Budget Liquor and Network Liquor on Ten. Ayes – 5 Nays – 0 Motion carried. B. Community Development Quarterly Report Community Development Director Ericson addressed Council to give an overview of his department for the first quarter of the year. Director Ericson indicated that the department’s expenditures are right in line with the budget at 24%. Director Ericson indicated that there have been three major cost expenditures in the other professional services budget and they the I-35 Corridor costs, Ramsey County GIS User License Fee, and the annual software license and permit fee. He then indicated that all of those costs were budgeted for and represents 96% of the budget for that item. Director Ericson indicated that the first quarter was busier than in recent years with 125 permits this year up 30% from last year’s 90 permits. He then indicated that revenue from those permits was $7,400 last year and this year is $23,554 which is 200% more than last year. Director Ericson indicated that there was good participation at the County Road 10 Redevelopment meeting last week and noted a recap of the discussions would be provided at the August work session. Mounds View City Council June 24, 2002 Regular Meeting Page 7 Director Ericson indicated that the mill and overlay of County Road 10 would begin in early July. Public Works Director Lee indicated the project would be started on July 8, 2002. Director Ericson indicated there would be a new driving surface, more visible crosswalks and new striping. He also noted that Public Works Director Lee has been working with Ramsey County on the efficiency of the crossings. Director Ericson briefly reviewed the flooding issue with the trailway by Walgreen’s and indicated that the problem is the trail is located in the floodplain. He then indicated the City has the option of leaving it alone and letting the water drain away or elevating the trail by two feet to get it above flood stage and putting a culvert under it. Director Ericson briefly reviewed the issues with the Mermaid trailway and indicated the property owner in Boston had been contacted for permission to move the trail onto their property. He then commented that, for now, the trail dead ends at a large pine tree. Council Member Marty asked whether the City could go around the tree or if it was coming out. Director Ericson indicated the tree is in an area that would hinder development efforts on that parcel and would need to come out. Director Ericson indicated Council would need to consider in August or September whether to survey all of the corridor right of way to be sure of all the obstructions, impediments and grading that would need to be done for the trailway to be connected. Council Member Thomas asked whether T21 dollars were applicable. Director Ericson indicated he thought they would be. Council Member Marty commented that the City is supposed to have a trailway along the north side of H2 and said he saw in the Public Works report the possibility of coming up Silver Lake Road and then asked whether that had been looked into. Director Ericson said he has not and yes. Council Member Quick asked what would flood first Walgreen’s parking lot, the street or the Community Center pond. Director Ericson indicated it is not likely that flooding would reach the Walgreen’s parking lot. He then said if it goes to the Community Center parking lot it is graded to flow to the storm sewer. Mounds View City Council June 24, 2002 Regular Meeting Page 8 Council Member Quick asked if the catch basins were plugged at the Community Center if the Walgreen’s parking lot would flood. Director Ericson indicated that the system was designed to function so that there would be no risk to Walgreen’s or the Community Center as there is a holding pond that the Walgreen’s parking lot flows to and the community center has one as well. Council Member Quick expressed concern for water from City property flowing onto another’s property and causing damage that the City could be liable for. Director Ericson indicated the system was designed so it would not impact the Walgreen’s parking lot. Council Member Quick said it would not take much if the water spilled over the bank on the west side to fill up the pond. Director Ericson indicated that Staff shares that concern. Director Ericson indicated the Planning Commission has had a quiet first quarter. He then reviewed the activity of the Commission thus far. Director Ericson reviewed the activities and accomplishments of Jeremiah Anderson on housing code violations. Director Ericson indicated the nuisance code had been revised and an Staff would be coming to Council with suggested revisions to make it more enforceable. Director Ericson updated the Council on the activities of Kathy Osmonson and indicated that a safety camp had been scheduled for August 12 and 13, 2002. Director Ericson reviewed the City’s rental properties with Council and indicated that the property at 7861 had its renter leave and a lot of personal possessions were left behind. He then said the City is holding those possessions for 60 days as required by law and, when that time is expired, will look at ways of getting rid of the items left behind. He also indicated Staff is looking into either moving or demolishing the house. Director Ericson indicated that Staff has sent a letter to the renter at 3016 County Road H2 indicating she needs to get current with her rent or face eviction proceedings. He also indicated that Staff is looking into the options for that house such as a controlled burn by the fire department, selling, or demolishing the house. He then indicated that Staff recommends subdividing the lot and selling the house as the front piece was never part of the redevelopment picture. Council Member Quick asked whether the yard on Groveland has been maintained. Mounds View City Council June 24, 2002 Regular Meeting Page 9 Director Ericson indicated that he had received a call from the neighbor and had gotten City employees over there to mow the lawn. He then indicated he had received a thank you via e-mail from the next-door neighbor. Director Ericson provided recent census information and statistics to Council. Director Ericson commented that there has been a significant decrease in children under five years of age as well as those in the 20 to 34 age category. He then indicated the I-35 Corridor Committee has been looking at ways to keep the population of the corridor cities balanced. Director Ericson indicated that the SAC fees for Gas ‘N Splash had been paid. Director Ericson indicated that Mr. Backman would be giving a presentation concerning the EDC and said he would let him discuss the CDBG funds and manufactured home park revitalization project. Director Ericson reviewed the departmental goals with Council. Council Member Stigney thanked Mr. Ericson for his report and then asked how much of the $356,401 budget was TIF funds. Director Ericson indicated that none of the budget comes from TIF funds. Council Member Stigney asked how much came from the franchise fee. Director Ericson indicated that none came from the franchise fee and commented that all of it would be covered by permit revenue. Council Member Thomas asked if there would be wetland mitigation issues if the trail is moved up. Director Ericson indicated the trail is located outside of the delineated wetland and it was felt at the time that there would not be an issue with flooding. He then said that if the City were to elevate the trail there may be mitigation required. Council Member Marty asked whether the budget increase of $20,000 for salaries is a reflection of having an inspector on Staff now. Director Ericson indicated it also reflects that there is a full Staff and noted the planner did not start until later in 2001. Council Member Marty asked if there has been overtime this year. Director Ericson said yes but not much. Mounds View City Council June 24, 2002 Regular Meeting Page 10 Mayor Sonterre said that Mr. Ericson is an absolute picture of public service and thanked him for the information. Mayor Sonterre commented that there is a catch basin that is at an elevation that would take a fantastic flood and asked if there was a necessity to revisit that and lower it so it would be of value. And, where would the water lead to and what is the impact of that water being distributed someplace else. Director Ericson indicated that all the options are being looked at. He then said Public Works is looking at whether the outlet was put in too high and where water would go if it was lowered enough to be utilized. Mayor Sonterre asked if there should be a barricade or flasher to keep someone from running into the tree at the end of the trailway. Public Works Director Lee indicated that Staff would install a barricade. Mayor Sonterre asked for the numbers of citations that Jeremiah has handed out and whether the situations had been remedied. Director Ericson indicated he did not have that information in front of him but could provide it. He then said that the issue with giving out citations is that when it gets to that level it usually means the resident is not willing to cooperate and the process is slow. Mayor Sonterre asked for the number of identified violations and those that have not been remedied. Mayor Sonterre asked if any audience members had questions for Mr. Ericson. C. Public Works Department Quarterly Report Public Works Director Lee gave an overview of his quarterly report. Director Lee gave an overview of the projects pending within the City. Director Lee indicated the H2 schedule had changed and the contract will be awarded on July 22, 2002 with construction to begin in early to mid-August. Director Lee indicated he has been working on obtaining two permanent easements for a trailway on the far east end from Jake’s Sports Café and the property to the west of that. Director Lee indicated that parking could be added to the H2 project with 10 parallel spaces at a cost of $6,000. He then said Council had decided to prohibit parking and asked for direction on the matter. Mounds View City Council June 24, 2002 Regular Meeting Page 11 Director Lee indicated that assessments needed to be discussed as well as the interest rate and repayment time period. Director Lee explained that Well Number 4 has higher than expected radium alpha and beta particles. He then indicated that tests will be conducted to see whether running the water through the treatment plant brings the numbers down to acceptable levels and also indicated the water from Well Number 4 could be combined with water from the other wells to bring the numbers down. Director Lee indicated he had met with the County Engineer to discuss signal issues along the corridor and it turns out that there are issues that cannot be solved easily by changing signals. He then indicated that he would continue to work with the County on the issues and noted that, while the County does have the funds to replace traffic signals, the City would be expected to fund the intersections under City jurisdiction. Director Lee indicated that the speed limit would be reduced to 35 mph on County Highway 10 during the mill and overlay project which is expected to be completed at the end of August. Council Member Thomas asked whether the County has done a study or investigation into why the rutting happened in the first place. Director Lee indicated it was a materials issue and no study had been done. He then said he could check with the County for further information. Council Member Thomas indicated that taking out four inches in several sections would barely cover the ruts. She then said she does not think it is a compression issue because it did not start out that thick. She further said that she would be interested in knowing the cause and having that addressed so it does not happen again. Director Lee indicated that MNDOT has revised its position on the noise wall to indicate that any proposal must include noise protection for Arden Park. He then indicated that Staff would be bringing the matter to Council for discussion. Director Lee indicated that Staff has been working with the school district on a revised transportation policy to ensure that safety issues are addressed. He then indicated that Edgewood Middle School is recommending looking into a pathway from Old County H to Edgewood on the south side. He further indicated the matter would be brought to a work session for discussion. Council Member Quick asked what the point of the pathway would be. Director Lee indicated there are a lot of students in the manufactured home park that are currently being bused that would now be charged a fee to ride the bus. Council Member Quick asked which side of the road. Mounds View City Council June 24, 2002 Regular Meeting Page 12 Director Lee indicated it would be on the south side. Director Lee indicated that Pinewood Elementary is looking into signing at Quincy and County Road I which will be brought to the work session for discussion. Director Lee indicated the schools would be restriping all of the pavement crossings. Council Member Stigney asked if the critical crossings had been identified not just at the school. Director Lee indicated that it was his recommendation that the School develop a plan for getting pedestrians to school and MNDOT recommends that schools develop a crossing plan to show where those students would cross. He then said the school is working on the plan to designate certain intersections for crossing. Director Lee indicated the Park and Recreation Committee would like to discuss a skate park within the City. Director Lee indicated the Hillview warming house grand opening was held on May 23, 2002. He then publicly thanked Tim Sandquist who chose this project as his project to earn his Eagle Scout badge. He also indicated that the air-conditioning at Hillview was designed to be on the outside of the building at ground level and Staff is looking at relocating that to avoid vandalism. Director Lee noted that the public works open house for the first through third grade was held on May 24, and May 31, 2002. Director Lee indicated public works has hired 10 seasonal employees which helps with the workload and can serve as an apprenticeship for those interested in a career with public works. Director Lee reviewed the department’s goals for Council. Director Lee recognized several employees for earning class c water license and acknowledge Mr. Dazenski for the letter of thanks. Council Member Marty commented that he felt the City should stick to the no parking on H2 because with the traffic study of 4,400 cars per day it would be too dangerous to have cars parked and doors opening along that stretch of road. He then suggested contacting the theatre property owner to request that more parking be provided. Council Member Marty expressed concern with using the water from Well Number 4 and said he would not want that water in the drinking water system or mixed with water from the other wells. Director Lee indicated a report would be provided to Council spelling out various options for Well Number 4 when the testing is completed. He then said that the substance in question is naturally occurring in all ground water but in this well the level is too high to meet the Department of Health standards. Mounds View City Council June 24, 2002 Regular Meeting Page 13 Council Member Marty noted a report is expected by the end of year and asked if that meant December. Director Lee said he was being cautious with that estimate but said he suspected the report would be available in September or October and would come to a Council work session. Council Member Quick commented that he had thought the H2 parking issue had been voted on and the question of parking killed by that vote. Council agreed. Council Member Quick asked where the substance in the water had come from. Director Lee indicated it is coming from the aquifer and is naturally occurring. Council Member Quick asked whether the other wells have it. Director Lee said yes but in lower levels. Council Member Quick asked if the City would we be better off looking at another well. Director Lee indicated that a new well would be an option but said that a new well costs approximately $800,000. Council Member Quick asked whether the well was tested for trichlorylethylene. Director Lee indicated he was not sure but said that upwards of 200 chemicals were tested. Council Member Quick commented that it seems that the state expanded the expectations of the City with regard to the noise wall. Director Lee confirmed that MNDOT has said that any option must include noise abatement for Arden Park. Council Member Quick asked where the berm would be. Director Lee indicated the proposal is for MNDOT to install a berm through Arden Park in areas where it is feasible. Council Member Quick commented that this would be at a cost to the City. Director Lee said yes according to MNDOT that is the current proposal. Mounds View City Council June 24, 2002 Regular Meeting Page 14 Council Member Quick said he is puzzled when he drives up 610 and sees humongous noise walls protecting open fields and he is wondering why the cities of Blaine, Spring Lake Park, Brooklyn Center, and Brooklyn Park got wonderful noise walls and Mounds View got nothing. Director Lee indicated that Staff had asked that question and was told that the new law requires that noise abatement be provided in areas where they are increasing the capacity of the system and they have not added additional lanes in this area since the law was passed. Council Member Quick asked when that law passed. Director Lee said he did not know. Mayor Sonterre indicated it was part of a federal program that there needed to be brand new never before laid roadway in order to qualify for federal funds for noise abatement. Council Member Quick said he finds it interesting that the neck of the funnel they feel does not warrant worrying about sound. Council Member Thomas commented that because Mounds View possesses the bottleneck and has no increased capacity they are not willing to provide noise abatement. She then said it is extremely frustrating talking to the engineers on this corridor because the numbers are at what was expected through 2015. Council Member Quick said he was sitting there when engineers told him there would be no problems and he feels betrayed when he sees what happened to the west of the City. Mayor Sonterre indicated the MNDOT issues would be discussed at the next work session. Council Member Quick asked what has been done with regard to the air handling units in the Council Chambers as directed by Council a number of weeks ago. Director Lee indicated that the HVAC system was checked out and was operating fine but two weeks ago the system began triggering the circuit breaker. He then indicated that there would be someone out tomorrow to look into the issue. Council Member Stigney asked whether the health meeting was about City related issues. Director Lee indicated it was a different type of insurance meeting. Assistant City Administrator Reed indicated that the meeting was an all staff meeting where the new rates for the 20-month period were discussed. She further clarified that the City is attempting to get on the calendar year and needed to do a 20-month contract to get in step with that system. Council Member Stigney asked whether there was any discussion on percentages. Mounds View City Council June 24, 2002 Regular Meeting Page 15 Assistant City Administrator Reed indicated that is a contract issue that was not discussed. Mayor Sonterre asked whether it would be possible to include the kids from Sunnyside in the open house for public works in the future. He then commented that residents on that side of Highway 10 feel left out of the loop at times. David Jahnke of 8428 Eastwood Road asked if there were people appointed to commissions within the City that do not reside in the City. He then asked if there were applicants that have applied to the commissions that have not been appointed. Mayor Sonterre indicated that a past Council had granted an individual a special condition to sit on the Police Civil Service Commission because he worked with the school district but did not live in the City. He then indicated that the City Attorney has said that is not appropriate and someone will be appointed shortly. He also indicated that there are other circumstances where non-residents are on commissions but that is because they are business owners within the City. Mayor Sonterre indicated he has no applications for the vacant Planning Commission seat and noted there is one seat on the Airports Committee and the Police Civil Service Commission. He then noted he had three applications and had spoken to two of the candidates and will soon contact the third. 8. SPECIAL ORDER OF BUSINESS None. 9. REPORTS Economic Development Coordinator Backman handed out information to Council. Economic Development Coordinator Backman provided a brief overview of the events of the EDA for the last six months. Economic Development Coordinator Backman indicated he had met with 30 businesses consisting of 42 meetings. Economic Development Coordinator Backman indicated he had met with a New Brighton business that is interested in relocating along Highway 10. Economic Development Coordinator Backman indicated he had met with someone interested in putting in a Laundromat but said it is a Laundromat that is vastly different from a standard Laundromat as it includes a coffee shop and uses cards rather than coins. He also noted it would be a 4,000 square foot building and there would be at least 300,000 worth of contractor improvements and the City has been contacted concerning permits. Mounds View City Council June 24, 2002 Regular Meeting Page 16 Economic Development Coordinator Backman indicated there has been strong interest from a brother and sister team to open a sit down restaurant that would be either their third or fourth location. Economic Development Coordinator Backman indicated he has been in ongoing meetings with developers as it is helpful to remain in contact with them. Economic Development Coordinator Backman indicated he had been involved in TIF meetings which is time-consuming but important to the City. Economic Development Coordinator Backman reviewed the issues related to the merger of the Mounds View New Brighton Chamber of Commerce with the Southern Anoka Chamber and indicated that the transition is to take effect in July. Economic Development Coordinator Backman indicated that Tim Pawlenty was the speaker at the business of the year event on June 6, 2002. Economic Development Coordinator Backman indicated that the City received CDBG funds to revitalize the manufactured home park. He then indicated that there had been meetings with the different parties including Juran and Associates which is the property manager, Ramsey County, and the City. He further indicated that the next step is a public meeting scheduled for July 10, 2002 at the Community Center at 6:00 p.m. Economic Development Coordinator Backman indicated that Circle Pines had purchased a box of 85 plan books for a total of $850.00. He then indicated that he had been contacted by the City of Burnsville and that City expressed interest in buying 50 books. Council Member Thomas asked how the City would be affected if CDBG funds were discontinued. If CDBG grants were discontinued at the federal level as it currently being proposed in the federal budget. Economic Development Coordinator Backman indicated that the City would not be able to do these types of programs but the operations of his department would not be affected. He then said that the principal entity affected by that would be Ramsey County as they would need to reduce their budget. He further commented that CDBG funds have been on the chopping block numerous times and, while the amounts have been reduced in other years, they have never been completely eliminated. Mayor Sonterre asked whether the business prospects that had been sent information solicited that information or if it was mailed by the City unsolicited. Economic Development Coordinator Backman indicated the City primarily mails information based on request. He then said that he had a recent high tech manufacturing project wanting to be located in Mounds View but was unable to help them because they needed 25 acres. Mounds View City Council June 24, 2002 Regular Meeting Page 17 Council Member Quick asked if anything was going on over at Mounds View Square. Economic Development Coordinator Backman indicated the Hardees recently closed. He then commented that he has talked to the director of development who has informed him that he is actively seeking retailers for the property. Council Member Thomas asked whether the TIF district payment corrections were up to date. Economic Development Coordinator Backman indicated that the overpayment to CG Hill had been lowered after numerous discussions but there is still an overpayment. He then said that the developer had contacted him asking to rework the contract by letter which he would be bringing to a work session for discussion. Council Member Marty asked whether the process to hire a police chief had been started. Assistant City Administrator Reed indicated there is a need to fill a seat on the Police Civil Service Commission before beginning the process as the Commission determines the process for hiring. Council Member Stigney asked what was meant by the statement determining how to handle the process. Assistant City Administrator Reed indicated that the bylaws are being reviewed and the bylaws govern the process for hiring a chief. She then said the Commission has the option of hiring an external candidate or internally promoting a candidate but there is a need to solidify the process. Council Member Stigney said he did not think the process was convoluted last time. Assistant City Administrator Reed indicated the process for hiring the chief is governed by the bylaws and the bylaws are outdated and do not address issues. Council Member Stigney asked for information on what was wrong with the bylaws that needed changing. He then asked why the present Civil Service Commission could not handle updating them and moving on in the process. Assistant City Administrator Reed indicated the process was stalled because the individual that is serving on the Commission that is not a resident has declined to participate in Commission activity but holds the seat until someone else is appointed. Council Member Quick pointed out that administrator has had a very heavy calendar in the past few months. He then said it is not possible to get things done as fast as some Council Members want without more administrative help. He then asked whether it would be possible to advertise for the position to begin the process. Mounds View City Council June 24, 2002 Regular Meeting Page 18 Council Member Stigney indicated the Mayor needed to make an appointment to the Commission so that the bylaws issue can be resolved and the process of hiring a chief completed. He then agreed that the City should advertise the position. City Administrator Miller indicated the bylaws have been amended and Staff is waiting for an appointment to the Commission. Assistant City Administrator Reed indicated there were a couple of different issues one is not having a full commission and the other is the need to review the bylaws. Council Member Quick said the other issue is that the Staff is swamped. City Administrator Miller commented that the possibility of hiring a head hunter to fill the vacant positions was discussed but Council elected to have the process handled in house. She then said that she had come across the calendar for hiring that was provided by the headhunter and most of the appointments have been made ahead of what was proposed by the headhunter. Council Member Marty indicated he asked the question of when the hiring of the police chief would take place last fall and was told the City needed a golf course manager first. He then said the golf course manager has been in his position since April. Council Member Quick asked Council Member Marty what had happened after the hiring of the golf course manager in April, the thing that Marty would not come to City Hall and pick up his packet because of. Council Member Quick commented that all it takes is time he has been here for 18 years and things do not happen overnight. He further commented that, if Council Members want things to happen overnight, they need to hire more help in administration. Council Member Marty commented that it seems the position could have been posted. Mayor Sonterre reported he had attended a seminar at the League of Minnesota Cities concerning the idea of combining and streamlining public safety. He then suggested contacting New Brighton to see if there is any interest in exploring a joint police force. MOTION/SECOND: Sonterre/Marty. To Direct the City Administrator to Send a Letter to the City Manager in New Brighton Requesting Feedback as to Whether there is any Interest in Examining the Potential of a Joint Powers Agreement Between the Two Cities for a Joint Police Force. Council Member Marty indicated the City has seen how well joint forces work with the fire department and forestry so he is interested in examining the option. Council Member Stigney said he thought the matter should go to a work session before contacting New Brighton. Mounds View City Council June 24, 2002 Regular Meeting Page 19 Mayor Sonterre indicated his motion was to find out if there was any interest in examining the possibilities. He then said he does not want to waste time discussing the matter if New Brighton is not interested. Council Member Stigney had said that he wanted the City to discuss its goals first and then proceed with contacting other cities. Council Member Thomas indicated the goal is protecting public safety and she does not want to spend time on the matter if New Brighton has no interest. Ayes – 4 Nays – 1(Stigney) Motion carried. Council Member Thomas indicated the City of Mounds View had received significant recognition by having Assistant City Administrator Reed appointed to the Board of Directors. She then indicated there was an award ceremony and luncheon on Thursday to honor the appointees and then congratulated Ms. Reed on her appointment. Ms. Reed was appointed to the Board of Directors of the League of Minnesota Cities. City Administrator Miller indicated there were 22 applicants for the four positions and said Ms. Reed did an outstanding job. Council Member Marty thanked everyone that participated in the Festival in the Park festivities. He then said that the figures for the golf tournament were being tabulated and would be provided to the City. He also commented that the fireworks were very good this year. Council Member Thomas commented that the fireworks were the best since she has lived in the City. She then thanked Sheri Gunn for the selection of the band as it was very good. Mayor Sonterre reported he had attended the North Metro Mayor’s Meeting and the United Way is interested in the City’s manufactured home revitalization project. Mayor Sonterre reported he had attended the Northwest Youth and Family Services meeting that had started at 7:00, not 7:30. He then noted that the organization is putting on a fundraiser which is a 50’s dance with an Elvis impersonator at Bandana Square. Mayor Sonterre indicated he serves on the Crime Prevention and Public Safety Committee and noted the Mayors of all Ramsey County cities are working together for a plan to handle homeland security issues. He then indicated he had met with Charlie Weaver who liked the idea and may turn the Ramsey County group into a model for other counties. Mayor Sonterre indicated he had attended the League of Minnesota Cities convention in Rochester and had brought back good information on skate parks. He then indicated he had won a drawing on behalf of the City for a contribution of $500.00 for the City’s park and recreation department, but in the absence of any City run park an drecreation department he though the park Mounds View City Council June 24, 2002 Regular Meeting Page 20 dedication fund might be a possible location for the money. He then said he would like the funds to go toward the skate park but is willing to discuss what other options there are for the funds. City Administrator Miller handed out a report from Acting Chief Brennan providing further information as requested at the last meeting. She also indicated that more information would be forthcoming. Council Member Quick asked if the reduction in citations could be put on the work session for the next meeting. 10. APPROVAL OF MINUTES A. Minutes for May 20, 2002 Council Member Thomas requested the following change: On Page 3, first paragraph indicate that members suggested the proposed position be grounds and equipment add “and that Mr. Longville retain the title of golf course manager.” Council Member Marty indicated there was a lot of discussion that took place concerning Item 7A and there is just one paragraph and the motion. He also indicated that Item B also had considerable discussion that appears to have been left out of the minutes. Council Member Marty indicated that the meeting began at 7:30 and ended at 9:07 and there are only two pages of minutes which he finds to be totally inadequate. He then said that on the morning of the meeting he noted publicly that the meeting was not being broadcast on cable nor was it being recorded by video or a recording secretary and City Attorney Riggs had said it was up to the City Clerk Administrator to provide the minutes. Council Member Marty then read Section 105.04, Subd. 7 of the City’s Charter as it pertains to minutes of meetings. Council Member Marty commented that the meeting on June 10, 2002 was almost exactly the same length and there are 16 pages of minutes whereas there are only two pages for the meeting on May 20, 2002 and he finds the minutes totally inadequate. Council Member Marty indicated that on May 20, 2002 he had asked why there was not a recording secretary when there was an official City Council meeting. He then said that there is a requirement to have all public meetings broadcast and it was not recorded or transcribed in any way. He further commented that he is very dissatisfied with the minutes that were provided. Council Member Thomas indicated she considered the difference to be mostly due to a difference in the style of recording. As that is the intent of this section of the agenda. Mounds View City Council June 24, 2002 Regular Meeting Page 21 Council Member Thomas asked if Council Member Marty had anything of specific note that he felt was not included but said she would challenge him to find specifics not provided that he would like to have included and bring them forward to Council for consideration. Council Member Marty said quite a bit is missing. He then said he would need some time to review the minutes provided as well as his notes before providing specific changes to Council. MOTION/SECOND: Marty/Thomas. To Table Approval of the Minutes of May 20, 2002. Council Member Stigney made a point of order that the tabling motion should be a postponing motion. Ayes – 1 (Sonterre) Nays – 4 Motion failed. MOTION/SECOND: Stigney/Marty. To Postpone Approval of the May 20, 2002 City Council Minutes to the July 8, 2002 City Council Meeting. Ayes – 5 Nays – 0 Motion carried. B. June 10, 2002 City Council Meeting Minutes Council Member Thomas requested the following changes: On Page 10, one brother participated in the training and another brother graduated with dare graduation. On Page 15 indicate that Mayor Sonterre indicated that Ms. Quick was given the Community Asset Award and note that Council Member Thomas indicated her name was Jan Quick. Mayor Sonterre requested the following changes: On Page 10, eliminate the phrase: perceived that would not be doing what needs to be done and add “expect to see increases in other areas.” On Page 11, third paragraph change it to read: because of varied funding sources and duties for example he does not think that website maintenance fits under franchise fees. Add that after first sentence. On Page 14 correct the spelling of the business of the year. MOTION/SECOND: Thomas/Marty. To Approve the Minutes of June 10, 2002 as Amended. Ayes – 5 Nays – 0 Motion carried. 11. CLOSED SESSION None. 12. Next Council Work Session: Monday, July 1, 2002 Next Council Meeting: Monday, July 8, 2002 Mounds View City Council June 24, 2002 Regular Meeting Page 22 13. ADJOURNMENT Mayor Sonterre adjourned the meeting at 10:04 p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc.