HomeMy WebLinkAboutAgenda Packets - 2002/08/29 CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, August 26, 2002
7:00 p.m.
1. CALL TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas
3. APPROVAL OF AGENDA
4. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
5. JUST AND CORRECT CLAIMS
6. CONSENT AGENDA
A. Set a Public Hearing for 7:05 pm, September 9, 2002, to Consider the
Second Reading and Adoption of Ordinance 702, an Ordinance Approving
the Rezoning of Lot 2, Block 1, Anthony Properties Addition, from Planned
Unit Development (PUD) to Highway Business (B-3)
B. Set a Public Hearing for 7:10 pm, September 9, 2002, to Consider the
Second Reading and Adoption of Ordinance 701, an Ordinance Approving
a Text Amendment to the Zoning Code Pertaining to Accessory
Structures.
C. Set a Public Hearing for 7:15 pm, September 9, 2002 to Consider the First
Reading of an Ordinance Implementing a Franchise Fee on Xcel Energy
Electric and Natural Gas Operations within the City of Mounds View for
the Year 2003.
D. Set a Public Hearing for 7:20 pm, September 9, 2002 to Consider the First
Reading of an Ordinance Implementing a Franchise Fee on Reliant
Energy Natural Gas Operations within the City of Mounds View for the
Year 2003.
7. COUNCIL BUSINESS
A. Resolution 5830 Authorizing the Purchase of Policies for the July 2002
through June 2003 Insurance Year – Hansen & Clysdale
B. Second Reading and Adoption of Ordinance 700, An Ordinance
Proposing an Amendment to the Mounds View City Charter by Amending
Section 3.07 of the Charter of the City of Mounds View as to Signing and
Publication of Ordinances.
1. Second Reading and Adoption of Ordinance.
2. Vote: Stigney, Marty, Quick, Thomas, Sonterre
7. COUNCIL BUSINESS (Continued)
C. Jake’s Sports Café Expansion Project
1. Consideration of Resolution 5825, a Resolution Approving a
Development Review for the Jake’s Sports Café Expansion Project
2. First Reading and Introduction of Ordinance 702, an Ordinance to
Rezone Lot 2, Block 1, Anthony Properties Addition from Planned
Unit Development (PUD) to Highway Business (B-3)
D. Consideration of Resolution 5824, a Resolution Formally Adopting the
County Road 10 Redevelopment and Revitalization Plans as Prepared by
URS Corporation.
E. First Reading and Introduction of Ordinance 701, an Ordinance Approving
a Text Amendment to Chapter 1106 of the Mounds View Zoning Code
Pertaining to Accessory Structures.
F. Resolution 5826 Amending the 2001 Budget of the EDA Fund and the TIF
District Funds for Projects Authorized During 2001 and for Transfers to
the Debt Service Funds.
G. Resolution 5827 Accepting the Annual Financial Report for the Year
Ended December 31, 2001
H. Resolution 5828 Adopting the 2002 Budget of the Police Grants Special
Revenue Fund.
I. Resolution 5829 Authorizing Interfund Loans for the Year 2002 and
Setting an Interest Rate on Loans.
J. Resolution No. 5833 Authorizing the execution of a Letter of
Understanding and enter into a contract with the League of Minnesota
Cities for the NPDES Phase II Storm Water Guide Plan.
8. SPECIAL ORDER OF BUSINESS
A. Resolution 5832 Appointing a Cable Technician
(This item will be distributed at the meeting.)
B. Resolution 5831 Approving a Retroactive Compensation Schedule for
Kathleen Miller
9. REPORTS
A. Dan Coughlin’s Resignation from the Park and Recreation Comission
B. Schedule Date for Canvassing of Election Results (PLEASE BRING
YOUR CALENDARS)
10. APPROVAL OF MINUTES
A. City Council Minutes, August 12, 2002
11. CLOSED SESSION
A. Labor Negotiations
B. Pending Litigation
12. Next Council Work Session: Tuesday, September 3, 2002
Next Council Meeting: Monday, September 9, 2002
13. ADJOURNMENT
Item No. 7A
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 5830 Authorizing the Purchase of Policies
for the July 2002 through June 2003 Insurance Year
Date of Report: August 21, 2002
Mr. Charles Clysdale of the McGuire Agency will be at the August 26, 2002 City
Council meeting to make a presentation on the City’s insurance policies.
For many years, virtually all of the insurance policies have been purchased from
the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT tailors its
policies specifically to meet the needs of member cities and offers the most
competitive premiums since it is owned by the policy holders.
Attached is a bound document that summarizes the City of Mounds View’s
insurance coverage. Two pages in it, marked by post-it-notes, will be the focus of
Mr. Clysdale’s presentation Monday night. Mr. Clysdale and I will also answer
questions on other parts of the insurance summary or other insurance issues.
The City of Mounds View purchases insurance policies as a means of transferring
risk to another entity. Some risk is retained by the City by means of deductibles
on the insurance polices. The insurance policies continue the $10,000 deductible
on the property and liability policies and $5,000 deductible on the worker’s
compensation policy that have been in effect on previous policies.
Larger deductibles save the City money on average over a period of years. This is
because the increased premiums needed to purchase insurance policies with low
deductibles will more than cancel out the losses the City pays in deductibles.
The attached Resolution 5830 authorizes staff to enter into these policies and
make payment of the premiums as they become due.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5830
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE PURCHASE OF POLICIES FOR THE JULY 2002
THROUGH JUNE 2003 INSURANCE YEAR
WHEREAS, the City of Mounds View has made application for insurance policies
to cover the period of July 1, 2002 through June 30, 2003 and received proposed polices
from the League of Minnesota Cities Insurance Trust (LMCIT).
NOW THEREFORE, BE IT RESOLVED, that the City Council authorizes staff to
purchase the following insurance polices from the LMCIT for the period of July 2002
through June 2003 and to make payment of premiums as they become due:
Comprehensive Municipal Coverage $107,118
Worker’s Compensation $53,951
Open Meeting Law $1,179
Liquor Liability Coverage $3,920
Minnesota Petrofund Supplemental $385
Adopted this 26th day of August, 2002.
ATTEST:
Rich Sonterre, Mayor
(SEAL)
Kathleen Miller, City Administrator
Motion By:
Second By:
Sonterre:
Quick:
Stigney:
Thomas:
Marty:
Item No: 07B
Type of Business: CB
Meeting Date: August 26, 2002
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Second Reading and Adoption of Ordinance 700
Proposing an Amendment to the Mounds View City
Charter by Amending Section 3.07 of the Charter of
the City of Mounds View as to Signing and Publication
of Ordinances
Date of Report: August 22, 2002
As required by law, this proposed charter amendment was published in the
Focus News July 18th and 25th.
The purpose of his proposed charter amendment is to reduce costs associated
with publishing ordinances. By proposing this ordinance, it was the intent of the
Charter Commission to alleviate the cost of rather lengthy ordinances that the
City has to publish by allowing a summary to be printed. The Charter
Commission and City Council have both recognized that at times it may be less
costly to publish an entire ordinance rather than prepare a summary. It will be
the Council’s responsibility to determine whether or not a summary is most
appropriate.
The City Attorney will introduce this item.
ORDINANCE NO. 700
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE PROPOSING AN AMENDMENT TO THE MOUNDS VIEW CITY
CHARTER BY AMENDING SECTION 3.07 OF THE CHARTER OF THE CITY OF
MOUNDS VIEW AS TO SIGNING AND PUBLICATION OF ORDINANCES.
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1.
The City Council of the City of Mounds View, pursuant to the
recommendation of the City of Mounds View Charter Commission, deems that
Section 3.07 of the Charter of the City of Mounds View is hereby amended by the
addition of the bold and underlined language and by the deletion of the bold
and stricken language as follows:
Section 3.07. Signing and Publication of Ordinances. Every
ordinance adopted by the Council shall be signed by the mayor, and attested to,
filed and preserved by the Clerk-Administrator. Every ordinance shall be
published at least once in the official newspaper as soon as practicable, either in
its complete form preceded by a summary of its contents or as a title and
summary.1
The Ordinance or the Ordinance Title and Summary shall be
published in a body type no smaller than brevier or eight-point type. A
copy of any new ordinance may be obtained from the City at no cost. The
entire text of the ordinance shall be posted on the City’s web site, if there is
one, in a manner that can be identifiable by subject matter or ordinance
number. A copy shall also be available in the community library, if there is
one, or if not, in any other public location which the Council designates.
In the case of lengthy ordinances, or ordinances that include
charts or maps, if the Council determines that publication of the title and a
summary of an ordinance would clearly inform the public of the intent and
effect of the ordinance, the Council may by a four-fifths vote of its
members, direct that only the title of the ordinance and a summary be
published, with notice that a printed copy of the ordinance is available for
inspection during regular office hours at the office of the Clerk-
Administrator. Prior to the publication of the title and summary, the Council
shall approve the text of the summary and determine that it clearly informs
1 It is the intent of the Charter Commission that the Council will determine which is less costly.
the public of the intent and effect of the ordinance, and shall further state
that the complete text of the ordinance is on file at the office of the Clerk-
Administrator. The publishing of the title and summary shall be deemed to
fulfill all legal publication requirements as completely as if the entire
ordinance had been published. A copy of the publication shall be attached
to and filed with the ordinance for reference. To the extent and in the manner
provided by law an ordinance may incorporate by reference a statute of
Minnesota, a state administrative rule or a regulation, a code or ordinance or part
thereof without publishing the material referred to in full, so long as the
complete reference to the item is included.
SECTION 2.
This ordinance takes effect 90 days after its publication.
Read by the City Council of the City of Mounds View this 12th day of
August, 2002.
Read and adopted by the City Council of the City of Mounds View this ___
day of _______, 2002.
_______________________________________
Richard Sonterre, Mayor
ATTEST
_______________________________________
Kathleen F. Miller, City Clerk-Administrator
(SEAL)
APPROVED AS TO FORM:
_______________________
Scott Riggs, City Attorney
Motion:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
Item No. 7D
Type of Business: Council Business
Date: August 26, 2002 City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jim Ericson, Community Development Director
Item Title/Subject: Adoption of the County Road 10 Redevelopment Project
Plans Prepared by URS
Meeting Date: August 26, 2002
Background
At Work Sessions dated January 14, 2002, April 1, 2002 and August 5, 2002, the County
Road 10 Redevelopment Project was presented to the City Council. This project includes the
redesign and realignment of two intersections along the County Road 10 corridor and
includes pedestrian pathways and lighting located on both sides of County Road 10.
Discussion
URS Inc. has completed draft plans for this project and has presented these plans to the
Council and twice to residents at public meetings on April 24, 2002 and June 17, 2002. The
public response to the plans has been very positive, with the exception of the proposed
realignment of County Road H2 and the Fairchild/Hillview access closure.
As indicated above, the project plans were discussed at the August 5 work session at which
time staff asked for final comments or changes. Receiving no changes or revisions, staff
directed URS, the project coordinator, to prepare the final plans for adoption. The final plans
will reflect the date of Council adoption and the corresponding resolution number.
As indicated at the worksession meeting, staff is preparing a comprehensive implementation
schedule and strategy for fund acquisition. (With approved plans in hand, we are now able to
apply for grants and federal programs and will utilize the suggestions and guidance already
offered by the URS team.) The first action staff would anticipate is to draft a request for
proposals (RFP) to be sent to area engineers to determine the cost of a corridor trailway
survey that would identify (1) site impediments and constraints, (2) areas where potential
property easements would be needed and (3) areas in need of substantial grading
corrections.
Recommendation
Adopt Resolution 5824, a resolution adopting the County Road 10 Redevelopment and
Revitalization Project plans as prepared by URS Corp.
____________________________
Jim Ericson
Community Development Director
RESOLUTION NO. 5824
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING AND ADOPTING THE COUNTY ROAD 10
REDEVELOPMENT AND REVITALIZATION PROJECT PLANS PREPARED
BY URS, CORP.; SPECIAL PLANNING CASE SP086-01
WHEREAS, on December 11, 2000, the City Council authorized the distribution
of a Request For Proposals (RFP) for a design consultant to develop and recommend a
Highway 10 Redevelopment and Revitalization Corridor Study, and,
WHEREAS, upon conclusion of a consultant interview process, a selection
committee individually and collectively recommended that URS Corp. was the firm that
best demonstrated an ability and the experience to successfully undertake and complete the
Highway 10 Redevelopment and Revitalization Corridor Study; and,
WHEREAS, on March 26, 2001, the City Council formally selected the firm URS,
Corp. to prepare the Highway 10 Redevelopment and Revitalization Corridor Study as
stated in Resolution 5537; and,
WHEREAS, information was collected and gathered and input received from
residents and business owners at public meetings in July and October of 2001; and,
WHEREAS, based upon the information collected from the public meetings and
the recommendations of the Highway 10 Steering Committee, four “Guiding Principles”
were established (Improve Safety, Enhance Image, Good Redevelopment and Meaningful
Redevelopment, and Create a Community Seam) that provided the basis for the plan
development; and,
WHEREAS, the first draft corridor plans were presented to the City Council for
its review and comment on November 5, 2001 and again on January 14, 2002; and,
WHEREAS, revised draft plans were presented to the City Council on April 1,
2002 after meetings with Ramsey County and other agencies; and,
WHEREAS, in an effort to gain additional public comment and reaction to the
plans, two subsequent open houses were conducted at the Mounds View Community
Center on April 24, 2002 and June 17, 2002; and,
WHEREAS, based upon all of the information received from residents, property
owners, business representatives, Ramsey County and MnDOT, the final draft County
Road 10 redevelopment plans were presented to the City Council on August 5, 2002 at
which time were considered ready for adoption.
Resolution 5824
Page 2
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View hereby approves the County Road 10 Redevelopment and Revitalization
Project plans prepared by URS Corp. which incorporate the following project
components:
1. Trailway Construction on both sides of the County Road 10 corridor
2. Landscaping improvements at intersections and within corridor
3. Intersection improvements
4. Improving crosswalk awareness through better lighting and prominent striping
5. Long Lake Road intersection realignment – right angle crossing
6. County Road H2 intersection realignment – right angle crossing
7. Closing and combining driveways and access points onto County Road 10
8. Closure of Hillview/Fairchild access onto County Road 10
9. Undergrounding of power lines and overhead utilities
10. Installation of trailway lighting
11. Installation of a City gateway/entryway sign
BE IT FINALLY RESOLVED, that the City Council of the City of Mounds
View directs staff to prepare a comprehensive schedule and strategy for funding
identification and acquisition to implement the various components of the County Road
10 Redevelopment and Revitalization Project plan.
Adopted this 26th day of August, 2002.
________________________________
Richard Sonterre, Mayor
ATTEST:
_________________________________
Kathleen F. Miller, City Administrator
(SEAL)
Motion:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
N:\DATA\GROUPS\COMDEV\SPECIAL PROJECTS\SP-086-01 (HIGHWAY10 PROJECT)\RESOLUTION 5824 - PLAN
ADOPTION.DOC
Item No: 7E
Meeting Date: August 26, 2002
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: Jim Atkinson, Planning Associate
Item Title/Subject: Public Hearing, First Reading and Introduction of
Ordinance 701, an Ordinance Amending Section
1106.04 Subd. 6(b) of the Mounds View Zoning
Code Pertaining to Accessory Structures
Date of Report: August 19, 2002
Background
Earlier this year, the Planning Commission recommended approval of an amendment to
the maximum square footage requirements for accessory structures. Based on the
Planning Commission recommendation, the City Council approved the amendment on
March 25, 2002, increasing the maximum area allowed for accessory structures from 1,400
to 1,800 square feet.
Since Council approval, however, an inconsistency was discovered with a similar provision
in a different Section of the Zoning Code. Proposed Ordinance 701 (included with this
report) would merely remove the inconsistency while not changing the intent of Ordinance
693 already approved by the City Council.
Discussion
The City Code, Section 1106.04, Subd. 6(b) currently reads as follows:
The combined square footage of all accessory buildings on one (1) lot cannot exceed
one thousand four hundred (1,400) square feet.
Staff recommends that this Section be changed to:
The combined square footage of all accessory buildings on one (1) lot cannot exceed
one thousand eight hundred (1,800) square feet.
Changing the maximum square footage allowed to 1,800 in this Section would be
consistent with Section 1106.03, Subd. 1(a), which was approved by the Council on March
25, 2002. This ordinance would not change the intent of what was approved earlier this
year, it would merely make the Zoning Code consistent in its regulation of accessory
structures.
Recommendation
The Council may approve Ordinance 701 on first reading.
Jim Atkinson
Planning Associate
Attachments
Resolution 702-02
Ordinance 701
N:\DATA\GROUPS\COMDEV\Special Projects\SP-107-02 (Zoning Code, Accessory Building Sq.
Ftg.)\Council Report (August 26) acc structures.doc
ORDINANCE NO. 701
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 1106.04 SUBD. 6(b) OF THE MOUNDS VIEW
CITY CODE PERTAINING TO ACCESSORY STRUCTURES
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1: Section 1106.06 of the Mounds View Zoning Code is hereby
amended with the proposed additions underlined and the proposed deletions struck out,
to read as follows:
1106.04, Subd. 6(b)
The combined square footage of all accessory buildings on one (1) lot cannot exceed one
thousand four eight hundred (1,400) (1,800) square feet.
SECTION 2. This Ordinance becomes effective thirty (30) days after its
publication in the official City newspaper.
Read by the City Council of the City of Mounds View on this 26th day of August,
2002.
Read and passed by the City Council of the City of Mounds View this 9th day of
September, 2002.
Rich Sonterre, Mayor
ATTEST:
________________________________
Kathleen Miller, Clerk / Administrator
(SEAL)
APPROVED AS TO FORM:
_________________________
City Attorney
Motion:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
Item No. 7F
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 5826 Amending the 2001 Budget of the EDA
Fund and the TIF District Funds for Projects Authorized
During 2001 and for Transfers to the Debt Service Funds
Date of Report: August 21, 2002
The original 2001budget for the EDA Fund contained a certain amount of money for
development projects. Specific projects weren’t identified since they can’t be known
until a developer comes in with a proposal.
During 2001, the City Council adopted six resolutions supporting five projects. These
far exceeded the level of activity anticipated by the budget.
Although the resolutions authorized support for projects, identified revenue sources, and
set maximums on the amounts to be expended; they didn’t amend the budget. It is now
necessary to adopt a year-end resolution to amend the budget to reflect the projects
authorized by the City Council.
In March 2002, I presented a proposal to the City Council to reorganize the City’s
system of funds. This was approved by Resolution 5735. A key feature of this proposal
was to take the TIF District funds and split them into distinct special revenue and debt
service funds. This was proposed to happen as of December 31, 2001 and provide
separate accounting of the debt service activity beginning in 2002. Resolution 5737 had
authorized the transfers needed to set up year-end balances in the debt service funds.
Discussions with the City’s auditors, MMKR and Co., resulted in a decision that it would
be better to present the 2001 annual financial report as though the separate debt
service funds had existed all along. This requires a higher level of transfers from the
TIF Districts to the debt service funds than just to set up year-end balances in the debt
service funds.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5826
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AMENDING THE 2001 BUDGET OF THE EDA FUND AND THE TIF
DISTRICT FUNDS FOR PROJECTS AUTHORIZED DURING 2001 AND FOR
TRANSFERS TO THE DEBT SERVICE FUNDS
WHEREAS, the City Charter, Section 7.08 gives the City Council authority to
amend the budget by resolution; and
WHEREAS, during the year 2001, the City Council authorized several projects in
the E.D.A. Fund that were to be funded by a variety of grants, developer fees, bond
sales, and transfers from the TIF Funds; and
WHEREAS, the above projects were approved as follows:
Project Resolution Amendment to Budget
Highway 10 Revitalization Resolution 01-EDS-145 $95,000
Acquisition 3016 Cty Rd H2 Resolution 01-EDA-148 $155,000
Edgewood Regional Pond Resolution 01-EDA-149 $111,662
Edgewood Regional Pond Resolution 5587 $511,874
Acquisition 2091 Hillview Resolution 01-EDA-150 $100,000
Sale of TIF Revenue Bonds Resolution 01-EDA-153 $737,900
TOTAL $1,711,436
WHEREAS, most of these projects were completed in 2001, but one, the
Edgewood Regional Pond continued into 2002; and
WHEREAS, the City Council adopted Resolution 5735 on March 25, 2002 that
authorized a reorganization of funds which included the creation of bond debt service
funds separate from the TIF District Funds;
WHEREAS, the City’s auditors recommended that the 2001 Annual Financial
Report be presented as though these debt service funds had existed from the beginning
of the year.
NOW, THEREFORE BE IT RESOLVED, THAT the 2001 E.D.A. Fund Budget be
amended to the following:
REVENUES:
State Grants $24,256
Developer fees 23,423
Bond sales 737,900
Transfers from TIF Districts 846,792
Total Revenues $1,632,371
EXPENDITURES:
Personnel $86,830
Supplies 930
Contractual Services 1,083,726
Capital outlay 460,885
Total Expenditures $1,632,371
Resolution No. 5826
August 26, 2002
Page 2
BE IT FURTHER RESOLVED, THAT the 2001 TIF District Funds Budget be
amended to the following:
TIF District #1 TIF District #2 TIF District #3
REVENUES:
Tax increments $1,413,066 $114,514 $473,214
Investment income 81,000 7,200 25,000
Miscellaneous 64,306
Total Revenues $1,558,372 $121,714 $498,214
EXPENDITURES:
Contractual $12,160 $500 $500
Pay-as-you-go 60,845 55,048 70,326
Transfer to EDA 468,650 378,142
Transfer to TIF #4 26
Transfer to Debt Service 1,085,125 179,952 216,418
Total Expenditures $1,626,780 $235,500 $665,412
Adopted this 26th day of August 2002.
________________________________
Richard Sonterre, Mayor
ATTEST:
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
Item No. 7G
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution Accepting the Annual Financial Report
for the Year Ended December 31, 2001
Date of Report: August 21, 2002
Attached is Resolution 5827 that accepts the Annual Financial Report for the year
ended December 31, 2001.
This was reviewed at the August 19, 2002 City Council work session. The review
included the financial analysis and management suggestions included in the
Management Letter from Malloy, Montague, Karnowski, Radosevich, & Co., P.A.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5827
ACCEPTING THE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED DECEMBER 31, 2001
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
WHEREAS, the city staff has prepared an Annual Financial Report for the
City of Mounds View for the year ended December 31, 2001, and
WHEREAS, the firm of Malloy, Montague, Karnowski, Radosevich, & Co.,
P.A. was appointed by the City Council to audit this report and they have issued
the Management Letter and Special Purpose Audit Reports regarding the Annual
Financial Report, and
WHEREAS, the City Council reviewed these reports at an August 19, 2002
work session, and
WHEREAS, Note III D on page 25 of the Annual Financial Report lists loans
between city funds.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View that the annual financial report for the year ended December 31,
2001 is hereby accepted.
BE IT FURTHER RESOLVED that interfund receivables and payables
between the funds and in the amounts identified in the Annual Financial Report
are approved by the City Council.
Passed and adopted this 26th day of August 2002.
ATTEST:
________________________________
Richard Sonterre, Mayor
(SEAL)
________________________________
Kathleen F. Miller, City Administrator
Resolution No. 5827
August 26, 2002
Page 2
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
Item No. 7H
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 5828 Adopting the 2002 Budget of the Police
Grants Special Revenue Fund
Date of Report: August 19, 2002
The original 2001 and 2002 budgets included budgets for all special revenue funds with
the exception of the Police Grants Fund. This created a minor problem in preparing the
2001 Annual Financial Report, which will reoccur in 2002 unless corrected. The
problem is simply the inconsistency of one special revenue fund not being budgeted
while all the others are.
To correct this I recommend that the City Council adopt a 2002 budget for the Police
Grants Fund. This will be a nominal budget, in that the real control is that the only
money that can be spent from this fund is any balance on account from a prior year and
any grants that come in the current year.
The amount of the proposed budget is higher than I expect the actual number to be to
reduce the chance that the budget would need to be increased later.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5828
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING THE 2002 BUDGET
OF THE POLICE GRANTS SPECIAL REVENUE FUND
WHEREAS, the City Charter, Section 7.08 gives the City Council authority to
amend the budget by resolution; and
WHEREAS , the 2002 budget, as originally adopted by the City Council included
budgets for all special revenue funds with the exception of the Police Grants Fund; and
WHEREAS, it is advisable to adopt a 2002 budget for the Police Grants Fund.
NOW, THEREFORE BE IT RESOLVED, THAT the 2002 Budget of the City of
Mounds View be amended to include the following budget for the Police Grants Fund:
Revenues
Intergovernmental $19,000
Investment income 1,000
Total Revenue $20,000
Expenditures
Personnel $10,000
Capital outlay 10,000
Total Expenditures $20,000
Adopted this 26th day of August 2002.
ATTEST:
________________________________
Richard Sonterre, Mayor
(SEAL)
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
Item No. 7I
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 5829 Authorizing Interfund Loans for the
Year 2002 and Setting an Interest Rate on Loans
Date of Report: August 20, 2002
Loans of cash between various city funds have been discussed on several occasions
this year. Shelly Eldridge of Ehlers and Associates appeared before the City Council at
a meeting on April 22, 2002 and made a presentation on the City’s TIF Districts,
including interfund loans from the Community Fund to the TIF District Funds.
At the July 1, 2002 Work Session there was a discussion of the Golf Course and loans
to it from the Water, Special Projects, and Vehicle & Equipment Funds. And at the
August 19, 2002 Work Session, the City’s auditors made a presentation of the 2001
Annual Financial Report and interfund loans were discussed along with a requirement in
state law that interfund loans to TIF Districts be approved in advance by the City
Council.
The attached resolution authorizes the continuation through 2002 of interfund loans
existing on December 31, 2001. It also authorizes new interfund loans as needed from
the Community Fund to the TIF Districts up to the cash balance of $621,505 in the
Community Fund.
The resolution also sets an interest rate of 4.5% on all interfund loans for the year 2002.
This rate was recommended at both the April 22nd and July 1st meetings as being
reasonable in light of interest rates available in the market this year.
The interest rate on the loan from the Water Fund to the Golf Course has been 6.5%
and the interest rate on the loan from the Vehicle Fund to the Golf Course has been
5.0% through 2001. The loan from the Special Projects Fund to the Golf Course was
first created on December 31, 2001. Other interfund loans have been interest free.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5829
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ATHORIZING INTERFUND LOANS FOR THE YEAR 2002
AND SETTING AN INTEREST RATE ON LOANS
WHEREAS, various interfund loans existed on December 31, 2001; and
WHEREAS, there will be operating deficits in the TIF Funds during the year 2002
that will require additional interfund loans from the Community Fund; and
WHEREAS, to provide equity between funds there should be a uniform interest
rate charged on interfund loans.
NOW, THEREFORE BE IT RESOLVED, THAT the following inter fund loans that
existed on December 31, 2001 be authorized to continue through 2002:
Fund Extending Loan Fund Receiving Loan Loan Amount
Community Fund TIF District #1 $1,698,681
Special Projects Fund Recycling Fund 16,135
Special Projects Fund Golf Course Fund 223,514
Vehicle & Equipment Fund Golf Course Fund 306,828
Water Fund Golf Course Fund 250,000
BE IT FURTHER RESOLVED THAT additional loans of up to $621,505 may be
made from the Community Fund to any of the TIF District Funds, as needed, to cover
operating deficits during the year 2002.
BE IT FURTHER RESOLVED THAT all interfund loans shall pay interest at a
rate of 4.5% during the year 2002.
Adopted this 26th day of August 2002.
ATTEST:
________________________________
Richard Sonterre, Mayor
(SEAL)
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
Item No: 08A, Reso 5832
Type of Business: Council Business
Meeting Date: August 26, 2002
RESOLUTION NO. 5832
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING KEN GAMMELL AS CABLE TECHNICIAN
WHEREAS, staff was given direction to fill the Cable Technician vacancy in the
Administration Department; and
WHEREAS, said vacancy was published in the newspaper and the City received
10 applications; and
WHEREAS, the City Administrator, Jerry Skelly, a representative of CTV and the
Assistant City Administrator interviewed the candidates and selected Ken Gammell as
the top candidate.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
accepts the recommendation that Ken Gammell be appointed to the Cable Technician
position; and
NOW, THEREFORE, BE IT FINALLY RESOLVED that Mr. Gammell will begin
employment with the City on August 27, 2002 at step 3 ($13.31/hr) with a step increase
one year from the start date pending satisfactory performance.
Adopted this 26th day of August, 2002.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen F. Miller, City Administrator
Motion by:
Second by:
Sonterre
Quick
Stigney
Marty
Thomas
Item No. 8B
Meeting Date: August 26, 2002
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Step Increase for Kathleen Miller
Date of Report: August 21, 2002
At the August 5, 2002 Special City Council meeting, the City Council conducted a
performance evaluation of the City Administrator. Per the City Administrator’s
contract and the City’s personnel policy, the following pay increases would be
effective on the dates indicated:
Sept. 18, 2000 73,000
Jan 2, 2001 75,190 (3% COLA)
Mar 18, 2001 77,190 ($2,000 @ 6 month anniversary)
Sept 18, 2001 81,419.10 (step increase)
Jan 1, 2002 84,675.86 (4% COLA)
Sept 18, 2002 87,965.16 (step increase)
Recommendation
Adopt Resolution 5831 Approving a Retroactive Compensation Schedule for the
City Administrator.
Respectfully Submitted
Givonna Reed
RESOLUTION NO. 5831
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving a Retroactive Compensation
Schedule for the City Administrator
WHEREAS, Kathleen Miller is a regular full-time employee who works as
the City Administrator and began employment with the City September 18, 2000; and
WHEREAS, Mrs. Miller’s work performance has been rated
satisfactory or higher by her supervisors; and
WHEREAS, Mrs. Miller has not had a pay increase other than cost of
living adjustments since she began employment with the City almost two years ago.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City
Council does hereby approve the following retroactive compensation schedule for
Kathleen Miller:
Sept. 18, 2000 73,000.00
Jan 2, 2001 75,190 (3% COLA)
Mar 18, 2001 77,190 ($2,000 @ 6 month anniversary)
Sept 18, 2001 81,419.10 (step increase)
Jan 1, 2002 84,675.86 (4% COLA)
Sept 18, 2002 87,965.16 (step increase)
Adopted this 26th day of August, 2002.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
August 12, 2002
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas.
3. APPROVAL OF AGENDA
A. Monday, August 12, 2002 City Council Agenda.
Assistant City Administrator Reed requested that the resignation of Jerry Skelly from the Cable
Committee be added to the agenda.
Council Member Marty requested that canceling the Rotary Club membership be added to the
consent agenda.
Assistant City Administrator Reed explained that canceling the membership would be effective
in 2003.
Council Member Stigney requested that the item be placed on the agenda for discussion.
Mayor Sonterre added the Rotary Club discussion as Council Business Item E.
City Attorney Riggs indicated that the agenda contained one item of correction as Item 11B
should indicate pending litigation rather than threatened or potential. He then indicated that
should be a permanent change to the agenda.
MOTION/SECOND: Marty/Stigney. To Approve the August 12, 2002, City Council Agenda as
amended.
Ayes - 5 Nays – 0 Motion carried.
Mounds View City Council August 12, 2002
Regular Meeting Page 2
4. PUBLIC INPUT
David Jahnke of 8428 Eastwood Road indicated he had watched the work session and was
concerned with the police budget discussion. He then said that the fact that the department
issued half the tickets should be considered during the budgeting process.
Mr. Jahnke indicated he did not think that all of the roads in the City needed to be uniform. He
then said that the fact that the government had decided that the roads needed to be this way
should make you stop and wonder because the government used to say that the roads had to be 52
feet wide so emergency vehicles could pas going 70 mph.
Mr. Jahnke indicated he had a real concern with the Kennedy & Graven discussion and he feels it
is a very serious thing that Mr. Long was discussing with the golf course manager things about
the City Administrator.
Mr. Jahnke indicated he is concerned that the City is spending so much money on the golf course
and he feels the City should re-examine its priorities as there will be very young children who
have to walk to school due to budget cuts and perhaps the City should look at using its money to
help with that rather than funding a golf course.
Mr. Hammerschmidt approached the podium to speak.
Council Member Quick requested that, in light of past statements made by Mr. Hammerschmidt,
that the Mayor not allow him to speak. He further commented that he does not feel that the City
needs to give Mr. Hammerschmidt a platform to launch personal attacks and further said that
allowing him access could jeopardize the City legally.
Mayor Sonterre indicated he had discussed the previous comments of Mr. Hammerschmidt with
the City Attorney and asked him to comment.
City Attorney Riggs explained that Council has the discretion to handle the meetings as they see
fit but noted the Charter says there is a citizen comment period but Council does have the
discretion to not entertain the comments.
Council Member Quick asked Mr. Riggs to define citizen comments.
City Attorney Riggs indicated the Charter does not define citizen but the inference would be a
citizen of Mounds View.
MOTION/SECOND: Quick/Sonterre. To Deny Mr. Hammerschmidt the Right to Make
Comments.
Council Member Quick commented that he did not think it would be wise to allow Mr.
Hammerschmidt access as he has not demonstrated that he can conduct himself properly.
Mounds View City Council August 12, 2002
Regular Meeting Page 3
Council Member Stigney commented that there is a thing in this country called freedom of
speech granted by the Constitution. He then said that if Mr. Hammerschmidt is out of line with
his comments it is the Mayor’s responsibility to gavel him down but to stifle his right to speak
before anything comes out of his mouth is inappropriate. He further said that he was in the
service for years and this is what he fought to protect and he could not be more against this
motion.
Council Member Thomas commented that she did not feel it was the Council’s responsibility to
deny access to anyone. She then said, however, it is Mr. Hammerschmidt’s duty to maintain
himself in a dignified and respectful manner and Council should encourage him to do so and let
the community know the comments will be kept to an appropriate topic.
Council Member Marty said Mr. Hammerschmidt has the right to freedom of speech under the
Constitution. He also said that the City’s Charter gives him the right to speak and this motion
would be in violation of both of those. He further stated that the Charter states that all meetings
are open to the public and citizens can speak and to censure Mr. Hammerschmidt before he has
even had a chance to speak he does not agree with.
Council Member Thomas clarified that, while the Charter does say there is an opportunity for
public comment, Council is given the right to discretion.
Council Member Stigney indicated his interpretation of the Charter is that the Mayor conducts
the meeting and has the discretion, if someone is not using the proper decorum, to make sure that
they do or not allow the comments to continue.
Council Member Marty commented that he did not see how they could censure someone before
he even opened his mouth.
Council Member Quick said he disagreed because the last time Mr. Hammerschmidt spoke it was
nothing but personal attacks, exaggerations, and misinterpretations and he feels his track record
more than justifies denying him access to the microphone. He then commented that, if the lies
and innuendoes were directed at Council Member Marty he may feel differently. He further
stated that, because Mr. Hammerschmidt is not a resident of this City, he feels that Council has
no reason to give him access to the microphone.
Council Member Stigney commented that citizenship to him means a citizen of the United States
not just a citizen of Mounds View.
Council Member Quick commented that the City Attorney had said that the inference would be
that citizen meant a resident of Mounds View.
Council Member Marty said, “that is your opinion Council Member Quick and you have a right
to it but he is of a different opinion and wanted to so state.”
Mounds View City Council August 12, 2002
Regular Meeting Page 4
Mayor Sonterre indicated he would vote to not deny Mr. Hammerschmidt’s ability to speak
although he appreciates the concerns of Council Member Quick.
Council Member Quick commented that it would be a four to one vote and he trusts that the
Mayor will gavel down Mr. Hammerschmidt when the exaggeration and personal attacks begin.
Ayes – 1(Quick) Nays – 4 Motion failed.
Mr. Hammerschmidt gave his address as 716 Highway 10, Blaine, Minnesota.
Mayor Sonterre asked if 716 was his address.
Mr. Hammerschmidt explained that 716 is a personal mail box.
Council Member Quick commented that Council required Mr. Serfling to list his home address.
There was consent to allow Mr. Hammerschmidt to list his personal mailbox address rather than
his actual residence.
Mr. Hammerschmidt explained that after he was dismissed by the City someone smashed his van
with baseball bats and his car was filled up with sand and other things and that is why he uses the
personal mailbox.
Mr. Hammerschmidt indicated that he had asked Mayor Sonterre whether he would be allowed to
speak at the work session last week and was told that Council had already decided he would not
be allowed to speak. He then said he had gone to the Charter Committee meeting and the
interpretation was that the work session was to contain a citizen comment period. He also asked
who decided there would be no citizens forum at the work session.
Mayor Sonterre said he disagreed with Mr. Hammerschmidt’s memory on this issue as he was in
the middle of talking with Council Member Thomas when the question was asked. He then said
that he had anticipated that Mr. Hammerschmidt would speak at that meeting and was surprised
that he left.
Mr. Hammerschmidt asked if there would be time on the work session agenda for citizen
comments in the future.
Mayor Sonterre indicated it would be his recommendation that the City Council discuss the
change at the next work session but said, in the past, Council has given residents the opportunity
to speak even though nothing was noted on the agenda. He then asked City Administrator Miller
to add it to the work session agenda.
Council Member Stigney said he saw no reason to discuss the matter at a work session because
the Charter Commission has interpreted and recommended that a citizen comment period needs
to be added to the work session agenda.
Mounds View City Council August 12, 2002
Regular Meeting Page 5
Council Member Marty suggested making a motion on the matter because he sees no reason to
wait two months.
Council Member Thomas commented that by fixing the agenda with a portion of the agenda
dedicated to each agenda item Council should forget the work session and have regular meetings.
She then said that the public is never turned away if they wish to speak but she feels the work
session would not be effective if the agenda were to be fixed.
Council Member Stigney said he disagreed with the statements made as the public has sometimes
been allowed to speak and other times not.
MOTION/SECOND: Stigney/Marty. To Add a Public Comment Section to the Work Session
Agenda and All Public Meetings to Conform with State Statute and the City’s Charter.
Council Member Marty said he did not think the public comment section would be a lengthy
topic as there are generally one or two citizens at the work sessions. He then said he does not see
what the big deal is because per the Charter citizens can speak at any public meeting.
Council Member Stigney said he feels that, if someone brings in something for discussion that is
not on the agenda, Council should add it to the work session rather than closing the doors.
Council Member Thomas said she abhorred the concept that in order to be a public meeting that
people can only come in and speak at one point during the meeting. She then said she is fully in
support of leaving the meeting open for resident comment but feels it is unnecessary to fix the
agenda that way and finds it inexcusable to confine comment to one spot on the agenda.
Council Member Marty commented that he has heard in the past that if an item is not on the
agenda residents cannot speak on it.
Council Member Stigney indicated that putting it on the agenda everyone knows they will have
an opportunity to speak and knows when it will be. He then said it is a common courtesy rather
than having to ask.
Ayes – 2 Nays – 3 (Thomas/Sonterre/Quick) Motion failed.
Mr. Hammerschmidt asked how to approach the speaking at the work session.
Mayor Sonterre recommended letting someone know he wants to speak.
Mr. Hammerschmidt said he did not feel comfortable interrupting the discussions.
Mayor Sonterre indicated Council would be taking comment at work sessions.
Mounds View City Council August 12, 2002
Regular Meeting Page 6
Council Member Stigney asked to continue with the original intent of the City Administrator to
discuss the matter at the work session because his motion was denied.
MOTION/SECOND: Stigney/Marty. To Amend the Agenda to Include Item 7F, a Discussion of
Taking Public Comment at the Work Session.
Ayes – 5 Nays – 0 Motion carried.
Jerry Linke of 2319 Knoll Drive indicated he was informed by someone who previously spoke
that the television is now playing the last work session.
Mr. Linke commented that he would hope that the comments concerning personal attacks would
apply to when residents are speaking of former Council Members as well.
5. JUST AND CORRECT CLAIMS
Council Member Marty asked for clarification on Check Number 108918.
Mayor Sonterre noted the Finance Director was not at the meeting and the questions would be
answered at a later time.
Council Member Marty asked for clarification on the repairs to the night owl lens.
Public Works Director Lee indicated it is a public works item and was a sewer televising camera
previously approved by Council.
Council Member Marty asked for clarification of Check Number108924 for Nextel
Communications for $709.37.
Council Member Marty asked for clarification on Check Number108960 to the Days Inn for
$55.95.
Acting Chief Brennan indicated there is an account funded by the Lions for use in domestic
abuse situations to put someone up overnight.
Council Member Marty pointed out the check for the Golf Channel for $413.00.
Council Member Marty asked for clarification on the pencils for $189.00.
Council Member Marty asked for clarification of Check Number 108985 to Kennedy & Graven
for legal fees for the Charter Commission for $342.00.
City Attorney Riggs said he did not have a bill but he assumes it deals with agenda Item 7a.
Mounds View City Council August 12, 2002
Regular Meeting Page 7
Council Member Marty asked if the Mermaid and golf course billboard lease were being billed
for reimbursement.
Mayor Sonterre indicated the Finance Department was asked to edit the report to indicate which
items are reimbursable.
Council Member Marty commented that there was a bill for the Hammerschmidt matter from
Kennedy Graven for $766.00.
Council Member Marty asked for clarification on Check Number 1090001 to MMKR for
$9,686.00.
City Administrator Miller indicated it was for the audit of the financial statements for 2001.
Council Member Marty asked if it was the final statement.
City Administrator Miller said she did not think so.
Council Member Marty asked if Check Number 109012 for $2,632.00 was for a water line break.
Public Works Director Lee indicated that it was.
Council Member Marty asked how the City is doing with regard to the funds in the water and
sewer fund for repairs. He then said that the amount seemed high for one location.
Public Works Director Lee said the amount was a standard amount for a water service repair and
then said that the account will need to be reviewed to make sure the policy of $4.00 per quarter is
adequate to fund the account.
Council Member Quick said he remembers at one time the City paid $28,000 to repair water for
someone.
Council Member Marty asked for clarification of Check Number 109022 to Strikers for two vests
in the amount of $639.95.
Acting Chief Brennan indicated that when all the vests have been purchased he will be seeking
reimbursement of the full amount from the grants the City is entitled to.
Council Member Stigney asked for clarification of Check Number109029.
Public Works Director Lee indicated it was a new utility truck.
Council Member Stigney asked what the charge for the Twin Cities North Chamber of
Commerce for $16.00 was for.
Mounds View City Council August 12, 2002
Regular Meeting Page 8
Community Development Director Ericson indicated the cost was for a luncheon that Aaron
Backman attended. He then noted that Mr. Backman is a member of the board.
Council Member Stigney asked whether the City pays dues.
Director Ericson indicated the City pays dues out of the EDA budget.
MOTION/SECOND: Marty/Thomas. To Approve the Just and Correct Claims as Presented.
Ayes – 5 Nays – 0 Motion carried.
6. CONSENT AGENDA
A. Contractors Licenses for Approval
B. Resolution 5819 Appointing Election Judges for the State Primary and General
Elections
C. Resolution 5807 Authorizing Renewal of Police Training Contract with Century
College
D. Resolution 5812 Declaring Official Intent to Issue Bonds for the County Road H2
Project
E. Resolution 5811 Awarding the Construction Contract for the Hillview Park
Shelter Building
F. Resolution 5822 Adjusting Severance/Retroactive Pay for Ron Huston
G. Resolution 5814 Awarding the Construction Contract for the Well Number 2
Building Exterior Restoration Project
H. Resolution 5816 Supporting Ramsey County Library 2003 Initiatives
I. Resolution 5817 Authorizing Severance Payment for Lois Lestina-Yost
Council Member Thomas requested that Item H be removed for discussion.
Council Member Stigney requested that Item E be removed for discussion.
Council Member Marty requested that Item C be removed for discussion.
MOTION/SECOND: Quick/Marty. To Approve Consent Agenda Items A, B, D, F, G, and I as
Presented.
Ayes – 5 Nays – 0 Motion carried.
C. Resolution 5807 Authorizing Renewal of Police Training Contract with Century
College.
Council Member Marty asked how much training was required for each officer per year and
whether this would cover the requirements to stay in compliance.
Mounds View City Council August 12, 2002
Regular Meeting Page 9
Acting Chief Brennan indicated that 48 hours are required every three years. He then said that
the only two not provided by this program are firearms training and pursuit driving.
Council Member Marty asked if this was a budgeted item.
Acting Chief Brennan indicated the amount was in the budget.
MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 5807, a
Resolution Authorizing the Renewal of Police Training Contract with Century College.
Ayes – 5 Nays – 0 Motion carried.
E. Resolution 5811 Awarding the Construction Contract for the Hillview Park
Shelter Building
MOTION/SECOND: Thomas/Sonterre. To Waive the Reading and Approve Resolution 5811,
Awarding the Construction Contract for the Hillview Park Shelter Building.
Council Member Stigney commented that this contract would be for the relocation of the air
conditioning unit to the attic space and it is being bid separately.
Public Works Director Lee indicated that Eberts does not do that type of work and the better
location would be up in the attic so the City is looking for other contractors to do the work.
Council Member Stigney commented that, since it is on the ground and should not have been and
there was an architect out there he would like to know if there is any liability on the part of the
architect for placing it there.
Public Works Director Lee indicated that he is not sure why the architect in this case would have
designed it this way and he feels the design is questionable.
Council Member Stigney asked if the City contacted the designer to them to pay to relocate the
air conditioning unit.
Public Works Director Lee indicated he had not done so and said he feels the same frustration
with what he feels is a substandard design. He then said he would call the architect and ask for
assistance with paying for the project.
Council Member Quick questioned who determined putting the air conditioner inside under the
roof was a good idea.
Public Works Director Lee indicated that several contractors looked at it and determined that
putting it in the attic was the best option. He then said that it would be in the gable end and air
would be pulled in to cool the condenser and this is a very common design.
Mounds View City Council August 12, 2002
Regular Meeting Page 10
Council Member Marty indicated this issue first came up at the time of the dedication of the
shelter when there was comment that the air conditioner would be susceptible to vandalism
located on the ground. He then said that Public Works Director Lee has said that it would be
more cost effective to put it in the roof and the rest of the Park and Recreation Committee agreed
with him.
Jerry Linke of 2319 Knoll Drive said he feels the attic is the worst place to put it unless the pan
is indestructible. He then said, if the pan deteriorates and leaks, they City will end up replacing
the ceiling. He also commented that it is virtually impossible to ventilate it well enough in the
attic.
Mayor Sonterre asked to whom the original plan would have been submitted.
Public Works Director Lee indicated this happened before he was hired but said he would
assume that it came to public works and then to Council for approval.
Mayor Sonterre commented that the City would have some responsibility for approving the plan.
Council Member Stigney asked Staff to further research whether locating the air conditioner in
the attic is a good idea based on the input from Mr. Linke.
Ayes – 5 Nays – 0 Motion carried.
H. Resolution 5816 Supporting Ramsey County Library 2003 Initiatives
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5816, a
Resolution Supporting Ramsey County Library 2003 Initiatives.
Council Member Thomas commented that, since this was brought up at the last regular meeting,
she has spent some time thinking about the request for a vote of moral support from the City.
She then said that she feels this was a not so subtle request for support for a levy increase County
wide and she finds it somewhat disingenuous to approach the City for moral support when this
will turn into a levy increase. She further stated that she would determine whether or not to
support the County wide levy increase at the time of the election but will not support a request
for moral support or any other at this time.
Mayor Sonterre agreed that the appropriate time to make the decision on support would be on the
ballot.
Council Member Stigney indicated he agreed.
Ayes – 1(Quick) Nays – 4 Motion failed.
Mayor Sonterre told Staff if the library wanted to bring something more tangible to Council they
would be willing to hear that.
Mounds View City Council August 12, 2002
Regular Meeting Page 11
7. COUNCIL BUSINESS
A. Public Hearing to Consider Ordinance 700, An Ordinance Proposing an
Amendment to the Mounds View City Charter by Amending Section 3.07 of the
Charter of the City of Mounds View as to Signing and Publication of Ordinances.
Mayor Sonterre opened the public hearing at 7:56 p.m.
City Attorney Riggs indicated that this is the proposed Charter amendment as proposed by the
Charter Commission.
No residents spoke at the public hearing.
Mayor Sonterre closed the public hearing at 7:58 p.m.
MOTION/SECOND: Stigney/Thomas. To Introduce the First Reading of Ordinance 700, an
Ordinance Proposing an Amendment to the Mounds View City Charter by Amending Section
3.07 of the Charter of the City of Mounds View as to Signing and Publication of Ordinances.
Council Member Marty noted the Ordinance requests that the language be posted on the City’s
website. He also commented that no minutes for the year 2000 are on the website and he feels
this needs to be remedied as soon as possible. He further indicated that the Ordinance states that
there are to be minutes at the library and that is not happening either.
Council Member Thomas commented that the language allows for the library or any other
location the Council designates and they are available at City Hall.
Assistant City Administrator Reed indicated there is a copy of the entire Code at the library as
well as the state law library.
Council Member Stigney read Ordinance 700.
Ayes – 5 Nays – 0 Motion carried.
B. Resolution 5802, a Resolution Denying the Request to Rezone Lots Within the
Red Oaks Estates No. 3 Subdivision from R-1 to R-3.
Community Development Director Ericson reviewed for Council the circumstances of the
request for rezoning. He then indicated that, after extensive discussion, residents were seriously
concerned with the potential for further water and drainage issues.
Director Ericson indicated that Council had asked Mr. Harstad to discuss the possibilities for
developing the property with residents and that took place but nothing was resolved.
Mounds View City Council August 12, 2002
Regular Meeting Page 12
Director Ericson indicated that Staff had prepared Resolution 5802 denying the rezone request
based upon the potentially extensive and adverse effects on the neighborhood, inconsistencies
with the Comprehensive Plan and a preference for twin homes on H2.
Council Member Thomas indicated that she was concerned with including the twin home
language because she would not want to limit development concepts and would not say that was
a reason for denial.
Council Member Quick agreed.
Director Ericson suggested taking out the reference to the City Council concurring with this
statement.
Council Member Thomas agreed that the last sentence should be eliminated.
MOTION/SECOND: Thomas/Stigney. To Waive the Reading and Approve Resolution 5802, a
Resolution Denying the Request to Rezone Lots Within the Red Oak Estates No. 3 Subdivision
from R-1 to R-3.
Council Member Marty suggested that a motion to amend would be appropriate since some
Council Members may concur with the statement proposed to be removed.
Council Member Thomas withdrew her motion.
MOTION/SECOND: Thomas/Stigney. To Amend Resolution 5802 to Remove the last sentence
from Item 8.
Ayes – 4 Nays – 1(Marty) Motion carried.
MOTION/SECOND: Thomas/Stigney. To Waive the Reading and Approve Resolution 5802, a
Resolution Denying the Request to Rezone Lots Within the Red Oak Estates No. 3 Subdivision
from R-1 to R-3 as Amended.
Mayor Sonterre asked for resident input concerning the denial.
Julian Sprunck of 2649 Louisa Avenue addressed Council and reaffirmed that he and the other 33
residents he represents do not want the rezoning approved. He also indicated that he had asked a
rhetorical question at the last meeting as to why Mr. Harstad has not shown a willingness to
move from his position when the residents have shown a willingness to compromise.
Council Member Thomas said she hopes this does not stall out and she is hopeful of seeing
something for that property that the City can work with.
Mr. Harstad of 2195 Silver Lake Road, New Brighton indicated he has shown every willingness
to compromise and has met with residents, Staff, the Mayor and done everything asked of him by
Mounds View City Council August 12, 2002
Regular Meeting Page 13
the City. He then said that he has 66 boxes and his request had been for someone to provide a
suggestion as to what he could do with his boxes and no one has been able to do so. He further
stated that to say he is unwilling to compromise is an unfair statement.
Mr. Morgan of 2656 West County Road H2 addressed Council and reaffirmed his position and
the position of the other property owners he represents.
Mr. Morgan indicated he had written a letter and given it to the Mayor, Council Members and
Staff. He then read the last paragraph.
Mr. Morgan said there are ways to do something with the property that is acceptable to all
involved and then said that the residents oppose the change to R-3.
Director Ericson indicated Council took a vote on some language and pointed out some other
language under Item 2 that may be of concern.
Council Member Thomas indicated she was fine with that language.
Ayes – 5 Nays – 0 Motion carried.
C. Resolution 5813, a Resolution Authorizing the Preparation and Acquisition of
Easements for the County H2 Street Project.
Public Works Director Lee explained that County Road H2 has a fairly narrow right-of-way for a
collector street and explained that it would be necessary to obtain temporary easements to allow
the contractor to go onto private property. He then explained it would also be necessary to obtain
two permanent easements to accommodate the proposed trailway.
Council Member Thomas indicated that the Staff report had given her the impression that Jake’s
was only willing to grant an easement if their request is approved.
Public Works Director Lee indicated that was not the intent of the Staff report as Jake’s has been
willing to work with the City and has not suggested their willingness to approve the easement
hinged on approval of their project. He then said, however, it would obviously help negotiations
regarding the easement if the plan was approved.
MOTION/SECOND: Marty/Quick. To Waive the Reading and Approve Resolution 5813, A
Resolution Authorizing the Preparation and Acquisition of Easements for the County H2 Street
Project.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council August 12, 2002
Regular Meeting Page 14
D. Resolution 5810, a Resolution Authorizing the Police to Provide Security Service
at MSP Airport.
Acting Chief Brennan indicated the Metropolitan Airports Commission has been soliciting the
assistance from off duty metro area police officers to help man various check points since the
withdrawal of the National Guard. He then said that this would be an opportunity for the City to
generate a little revenue.
Council Member Marty asked how the City would generate revenue with this proposal.
Investigator Silek indicated the City would put in a bid of $55.00 per hour and would come out
ahead even after paying the highest paid officers.
Council Member Marty asked if there are many opportunities in the City for officers to get
overtime.
Investigator Silek indicated that there is not much of an opportunity for overtime.
Council Member Marty commented that he comes and goes out of the airport frequently and he is
comforted to see officers there. He then said he often wondered why those cities were asked to
be out there assisting and Mounds View has not.
Council Member Thomas indicated the police department is working with few available officers
on duty than they would like and she is concerned that allowing officers to work out at the airport
would affect the hours and availability of the officers to the City.
Acting Chief Brennan indicated that the department has an off duty policy of a maximum of 24
hours a week and he does not feel this proposal would have a negative impact.
Council Member Quick asked how many officers would be interested in participating in this
program.
Acting Chief Brennan indicated that nine officers had expressed an interest.
Council Member Quick asked if the City would need to commit vehicles.
Acting Chief Brennan indicated that the officers would take their personal vehicles to the airport.
Council Member Stigney asked if the airport would be paying mileage.
Acting Chief Brennan indicated there would be no reimbursement for mileage.
Council Member Stigney commented that nine officers would be interested in the program and
he is concerned because he thought the City only had nine officers.
Mounds View City Council August 12, 2002
Regular Meeting Page 15
Acting Chief Brennan indicated the City has 16 sworn officers including sergeants and chiefs.
Council Member Stigney asked if there would be any juggling of department schedules to
accommodate the airport. He then asked if there would be a policy that officers cannot take
vacation, sick or comp time to work at the airport.
Acting Chief Brennan indicated there are no restrictions on taking days off to work somewhere
else and he is not sure there would be a reason to pre-empt that.
Council Member Stigney said he did not want the City short-staffed to facilitate the airport.
Acting Chief Brennan indicated there would be no impact.
MOTION/SECOND: Marty/Thomas. To Waive the Reading and Approve Resolution 5810, a
Resolution Authorizing the Police to Provide Security Service at MSP Airport.
Council Member Stigney asked when the officers would receive checks.
Investigator Silek indicated the same payroll sheet would be used.
Council Member Quick asked how often the MAC would pay the City.
Investigator Silek indicated that the City would need to bill them.
Ronald Morgan expressed concern that the City may lose good officers to the airport by allowing
them to work out there.
Council Member Marty indicated that it would not be a situation where a better job would be
available at the airport. This is just contract work because the private screening has been
replaced with federal government police officers and other law enforcement personnel. He then
assured Mr. Morgan that the City would not lose its officers.
Council Member Stigney asked if the City would be responsible for officers if they were injured
at the airport.
City Attorney Riggs indicated that the contract indicates that the City’s worker’s compensation
policy would cover the officers.
Mayor Sonterre indicated that the MAC is paying for the worker’s compensation benefit.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council August 12, 2002
Regular Meeting Page 16
E. Rotary Membership
Mayor Sonterre asked how often the City pays this invoice and what the savings would be to
cancel the membership. He also asked if there is a contract to be concerned with.
City Administrator Miller indicated she did not have the information available for discussion at
this meeting.
Assistant City Administrator Reed indicated that the City pays $700.00 annually for the
membership but the amounts are paid quarterly. She then said she is not sure whether there is a
contract.
Council Member Marty said he was looking at this as a way to save money because the City is
having trouble finding a representative available to attend the meetings.
Mayor Sonterre indicated he would be fine with canceling the membership but asked Staff to
determine what, if any, the penalty to the City would be to do so.
Council Member Thomas asked when the next quarterly payment was due.
City Administrator Miller asked if Council was directing Staff to drop the membership if there is
no contractual obligation.
There was consensus of Council to direct Staff to drop the membership if there is no contractual
obligation.
MOTION/SECOND: Stigney/Marty. To Direct Staff to Cancel the Membership to the Rotary
Club if There is no Contractual Obligation.
Ayes – 5 Nays – 0 Motion carried.
F. Discussion Regarding Specifying Work Session for Public Comment
Council Member Stigney asked that the matter be placed on the work session agenda for
discussion.
Council Member Thomas indicated that, since that was her original suggestion, she would be fine
with that.
Council Member Marty said he was hoping to vote on it.
Council Member Thomas indicated there are a lot of options for discussion.
Council Member Marty asked if citizens would be allowed to speak.
Mounds View City Council August 12, 2002
Regular Meeting Page 17
Mayor Sonterre indicated that citizens would be allowed to speak but Council needs to discuss
how to formalize the procedure.
Consensus was reached to put the matter on the work session agenda.
8. SPECIAL ORDER OF BUSINESS
A. Resolution 5818 Appointing Pete Szurek to a Vacancy in the Parks Department
Assistant City Administrator Reed indicated she and the Public Works Director had met with Mr.
Szurek and would recommend his appointment to the vacancy in the Parks Department. She then
indicated she was seeking Council direction on whether to fill the vacancy created by moving
Mr. Szurek to the Parks Department in light of recent discussions concerning ways to make cuts.
Council Member Marty suggested asking Mr. Lee for his opinion.
Public Works Director Lee said he would like to see this go through the budget process but said
there is a need to maintain this position as it is in surface water.
Council Member Stigney indicated this is the policy that is in place if somebody is qualified you
appoint from within.
Mayor Sonterre indicated the question is whether to post for the vacancy in public works created
when Mr. Szurek moves to the Parks Department.
City Administrator Miller indicated the reason Ms. Reed is asking the question is that the City
Council gave Staff clear direction to evaluate all of the positions and she would assume that that
was not specific to only the female positions.
Council Member Marty said it would appear to him that this is more of a critical position.
Public Works Director Lee agreed that the position is a critical position.
Council Member Quick said he did not think there should be any sacred cows in any department
and he thinks that the City should hold off posting for the position pending the outcome of
deliberations on budgets that begins next week.
Mayor Sonterre asked if there would be another position in public works that could take on
additional duties.
Public Works Director Lee indicated there is always the possibility of overlapping services it is a
question of the level of service Council wants to provide to its residents. He then said there
would be a loss of service as this person also does snowplowing.
Council Member Quick said he thought all employees plowed.
Mounds View City Council August 12, 2002
Regular Meeting Page 18
Public Works Director Lee indicated that they are all allowed to do this but not all do.
Council Member Marty commented that some people were moved around in the police
department and one individual will get compensated somewhat more to replace the
administrative assistant.
Mayor Sonterre indicated that he was not sure Council had given direction as to how the police
department would be staffed and then said that is not relevant to this discussion.
Council Member Marty said he was wondering if Pete, since he has knowledge of the position,
instead of hiring someone else could add to his responsibilities and give him more duties as that
would be a cost savings.
Mayor Sonterre asked for a report on what the impact to residents would be.
Public Works Director Lee indicated he had agreed earlier last year and said he would be
providing an evaluation.
Council Member Thomas indicated she was not comfortable with continuing discussions when
there has not been a reorganization and Council has not looked at the situations. She then said
she would like to continue operating at the standard level and deal with cuts, if necessary, during
the budgeting process.
Council Member Quick asked City Attorney Riggs how the contract read with regard to cutting
positions. He then asked whether the last hired is the first to leave.
Public Works Director Lee indicated the employee with the least seniority would be the first to
go.
Council Member Quick asked why you would hire somebody that has his head on the block in a
month as he feels it is a waste of time.
Council Member Thomas said Council does not know that anybody will be cut.
City Administrator Miller asked if Mr. Lee could report on Monday evening as to what the needs
of the department are.
Public Works Director Lee indicated he would be prepared to discuss it at the meeting on
Monday.
Council Member Marty said he did not see the point of hiring and then cutting someone.
Council Member Stigney indicated he would like to hold off on filling the position until there is
more information at to what the less critical position would be.
Mounds View City Council August 12, 2002
Regular Meeting Page 19
MOTION/SECOND: Marty/Stigney. To Table Approval of Resolution 5818 to the Next
Regularly Scheduled Council Meeting.
Ayes – 4 Nays – 1(Quick) Motion carried
B. Resolution 5820 Setting a Wage for the Grounds/Equipment Manager
Assistant City Administrator Reed indicated that Labor Relations had provided Staff with a
recommended number of points and Staff is recommending that the individual begin at Step 1
and move to Step 2 after six months and Step 3 at the completion of one year pending
satisfactory approval.
Council Member Marty indicated this person would be starting on August 12, 2002. He then
asked how he would be doing any maintenance during the winter months in a facility with no
heat or electricity.
Golf Course Manager Longville indicated this person has been on board and is just being
reclassified. He then explained that the storage building has no heat or electricity but the
maintenance facility does have heat and electricity.
Council Member Stigney indicated that this job was changed to full time and then asked if the
person would work full time year round.
Golf Course Manager Longville indicated that the plan is to have him do all of the upkeep and
grinding of all the equipment and that work had normally been sent out.
Council Member Stigney asked if they would be plowing to keep the lot open to allow for things
to be moved between facilities.
Golf Course Manager Longville indicated that the truck at the Bridges is equipped with a plow
and they will plow the lot.
Council Member Stigney asked what the hours for summer and winter would be.
Golf Course Manager Longville indicated the hours in the summer vary as the work is seasonal
with the heavy demand April through September. He then said that the hours would go back to a
normal eight-hour day with no weekends for the off season.
Council Member Stigney asked whether the individual would accrue comp time or overtime
during the summer.
Assistant City Administrator Reed indicated that, once the position is moved to full time, the
person would get flex time if they work anything over 40 hours per week. She further clarified
that exempt employees do not accrue comp time.
Mounds View City Council August 12, 2002
Regular Meeting Page 20
City Administrator Miller indicated that the City would have to pay for comp time accrued if the
individual left the employment of the City but does not have to do so for flex time.
Council Member Stigney commented that flex time is being accrued vacation is being accrued
and sick leave yet they are short staffed out there and will start paying full time and all these
benefits and then he will take time off so he sees it as a losing situation.
Assistant City Administrator Reed explained that only 16 hours may be used per pay period and,
what is not used, is lost at the end of the calendar year.
Council Member Thomas clarified that when the reorganization was done the position was
reclassified so a full time person was not added.
Council Member Stigney commented that the City has gone from doing away with the full time
assistant club house manager and transferred a seasonal employee to full time.
Council Member Thomas indicated there is the same number of full time employees working
over the winter.
Mayor Sonterre asked if the six months begins August 12, 2002 or if it began in the spring.
Assistant City Administrator Reed indicated it was her intent that the six months would start on
August 13, 2002.
MOTION/SECOND: Thomas/Quick. To Approve Resolution 5820, a Resolution Setting a
Wage for the Grounds/Equipment Manager.
Council Member Thomas read Resolution 5820.
Council Member Stigney asked whether the comments concerning the corrections to the job
descriptions would affect the pointing of the position.
Assistant City Administrator Reed indicated the changes would not affect the pointing of the
positions and said she would be making those changes before presenting the description to the
individual.
Council Member Marty commented that it was his understanding that when the golf course
manager was hired maintenance was included in the job description. He then indicated that when
Mr. Longville had come in and talked to Council about this he had said he could check oil and
that was about it. He also commented that the former golf course manager used to perform the
maintenance. He further commented that it was his understanding that when Mr. Longville was
hired he would be doing this work so he disagrees with this classification.
Mounds View City Council August 12, 2002
Regular Meeting Page 21
City Administrator Miller clarified that the golf course manager had explained that in the past the
equipment had been farmed out and what he is suggesting is that this individual would do it in
house. She then said that the City is very fortunate to have the manager that it does as he comes
to the City with a lot of experience. She further said there is an overlap in every department and
Mr. Longville is in charge of overseeing the department.
Council Member Thomas commented that job descriptions are not under discussion currently.
Council Member Marty said he had disagreed with this in the past and will be consistent.
Ayes – 3 Nays – 2(Stigney/Marty) Motion carried.
C. Approval of an Interim Reorganization for the Police Department
Assistant City Administrator Reed indicated she was before Council seeking clarification of the
direction concerning the reorganization of the police department.
Council Member Marty said he think thought Council agreed to postpone the hiring process for
the administrative assistant until the deputy chief and the department can evaluate and in the
mean time the senior clerk typist would perform out of classification and the CSO would work
full time to assist with the administrative duties. He then said that it would slow down the other
employees to have to train in the temp.
Assistant City Administrator Reed indicated it was her understanding was that these individuals
would serve until a temp was hired.
Council Member Stigney indicated it was his understanding that the hiring would be postponed, a
temporary employee would be hired and items two and three in the staff report would not be
done. He then said he disagreed with both of those suggestions.
Council Member Thomas indicated she had gone home sick from that meeting and said it was
difficult for her to follow what had been agreed to.
Council Member Marty asked Acting Chief Brennan for his opinion on a temporary employee.
He then said it was his understanding that the other two employees would have to tell the temp
what to do and that would slow them down.
Acting Chief Brennan indicated the temp would be able to field phone calls and walk ups and
route the inquiries to the proper person or department.
Council Member Marty commented that the CSO is already knowledgeable in this so that person
could field walk-ups.
Acting Chief Brennan indicated that is what she is doing now.
Mounds View City Council August 12, 2002
Regular Meeting Page 22
City Administrator Miller indicated it was her understanding that the individual that is filling in
full time was not going to be working out of classification. She then said she would think that
the temp could do these tasks as well.
Council Member Marty commented that this person has 15 years of experience and has a good
working knowledge of the police department and it would seem to him to be a more efficient use.
Mayor Sonterre indicated he had solicited the opinion of Acting Chief Brennan as well as the
City Administrator on this matter and it seems that the Acting Chief is of the opinion a temp
would slow down the other workers and the City Administrator is of the opinion that a temp
could fill the vacancy with little or no police training.
City Administrator Miller indicated she had spoken to other city managers who told her that this
has been done successfully in the past. She then said that there would be a learning curve but the
skills should be able to be picked up quickly. She further commented that she is concerned that
placing people in temporary capacities creates an expectation and she is a little fearful about the
discussion Council is having in a public setting as she thinks Council has to be careful.
City Administrator Miller indicated the Acting Chief has been given the direction to evaluate the
needs of the department and while that is happening rather than fill those vacancies with
department employees she would recommend using a temp to avoid ending up with grievances
down the road.
Council Member Marty commented that the senior clerk typist trained the last administrative
assistant and it would seem to him that the temp would be coming in and be the boss and does
not know the department.
Assistant City Administrator Reed indicated the administrative assistant position is the position
that gives work direction or work guidance so the temp would not be supervising. She then said
that any time you have to fill a vacancy you have other staff that step up to the plate to train and
that is not out of the ordinary.
Council Member Marty said he thought the City Administrator said she checked with other
police departments and said the temp can work with someone coming in and answering phones
and routing.
Council Member Thomas said she was not as concerned about the discussion as City
Administrator Miller until they started talking about some jobs being bigger jobs than others and
filling with a temp. She then said she does not want to get into a discussion over whether the
City should hire from within rather than hiring an outside person at a job higher than they are.
She further said that this is a good reason to hire a temporary employee and she feels Council
needs to be careful.
MOTION/SECOND: Quick/Thomas. To Reaffirm Items 1, 2, 3, and 4 of the Staff Report.
Mounds View City Council August 12, 2002
Regular Meeting Page 23
Mayor Sonterre indicated he had been trying to give deference to the opinion of the leader but he
thinks the points that were brought up are significant concerns and, if it seems to come down to
the greater of two goods. He then asked Acting Chief Brennan, after hearing the debate, what his
opinion as to the pitfalls versus the temp would be.
Acting Chief Brennan commented that if the concern is that the current arrangement may create
an expectation that this may continue in the future the department could work with the temp.
Council Member Marty said he does not think this is the most efficient way to handle it. He then
said that it could be made clear from a Council standpoint that these positions are not permanent
rather than hiring a temporary employee.
Assistant City Administrator Reed asked if the senior clerk typist is to be compensated under the
policy even though she has not been there for the required two-month period.
Council Member Quick indicated there was a motion on the floor that cannot be altered.
Mayor Sonterre indicated the question is whether two and three should be included.
Council agreed that the policy should be followed.
Assistant City Administrator Reed asked if the individual was to accrue full time accrual for
vacation and sick while working full time.
Council Member Stigney indicated he did not agree.
City Attorney Riggs indicated that, if the individual works full time, the City would need to
provide those benefits.
The friendly amendment to eliminate Item 2 was accepted.
Ayes – 3 Nays – 2(Stigney/Marty) Motion carried.
D. Resolution 5821, a Resolution Authorizing a Step Increase for Kathi Osmonson.
Mayor Sonterre read Resolution 5821.
MOTION/SECOND: Marty/Thomas. To Approve Resolution 5821, a Resolution Authorizing a
Step Increase for Kathi Osmonson.
Council Member Marty asked why the Resolution indicates a date of June 24, 2002.
Assistant City Administrator Reed indicated that she had it in her mind that the step increase
would be with one year but, upon checking, the step increase was due at six months so she is
owed back pay.
Mounds View City Council August 12, 2002
Regular Meeting Page 24
City Administrator Miller asked if this takes into consideration the strike dates.
Assistant City Administrator Reed indicated that it does.
Ayes – 5 Nays – 0 Motion carried.
E. Resolution 5823 Appointing Duane McCarty to the Police Civil Service
Commission
Mayor Sonterre indicated he had received four applications and had interviewed all four
individuals before making his recommendation. He then said that he really enjoyed the process.
MOTION/SECOND: Sonterre/Quick. To Waive the Reading and Approve Resolution 5823, a
Resolution Appointing Duane McCarty to the Police Civil Service Commission.
Council Member Stigney commented that on the applications that Council was given to review
this applicant completed nothing other than his name and address. He then said that
recommending someone that does not even give reasons for wanting to serve on the Commission
concerns him greatly.
Mayor Sonterre indicated he did not agree with Mr. McCarty’s rationale for not filling out the
application completely but said he did not base his recommendation solely on the applications
but on his interview with the individuals.
Council Member Stigney said that when he chose not to fill in the blanks he chose not to get his
vote.
Council Member Marty said he found all four of the candidates to be pretty well qualified and
civically minded but he agrees with Council Member Stigney that Mr. McCarty just put his name
on the paper and signed it and there are other qualified individuals that completed the application
and some of those have law enforcement credentials.
Mayor Sonterre said he appreciates the concern for the lack of written qualifications but it is not
the person with the prettiest resume that is the best for the job and his recommendation is that
McCarty would be the best person to serve on the Commission.
Council Member Marty commented that knowing Duane he is surprised he did not fill it out.
Council Member Thomas indicated she knew Mr. McCarty and is comfortable with the
recommendation.
Council Member Stigney said he too knows the applicant and that is why he is expressing his
concerns about his appointment.
Mounds View City Council August 12, 2002
Regular Meeting Page 25
Ayes – 3 Nays – 2(Stigney/Marty). Motion carried.
9. REPORTS
Assistant City Administrator Reed asked Council to accept Jerry Skelly’s letter of resignation
from the Cable Commission.
MOTION/SECOND: Quick/Stigney. To Accept the Resignation of Jerry Skelly from the Cable
Commission.
Mayor Sonterre thanked Mr. Skelly for 20 years of participation.
Council Member Marty thanked Mr. Skelly for the thousands of hours that he put into the Cable
Commission.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty pointed out that Mr. Skelly had recommended Barbara Haake as the next
Commissioner from Mounds View.
Mayor Sonterre said he disagreed with the recommendation with no disrespect to Ms. Haake but
he feels that, because the Commissioners have the opportunity to cast votes that spend taxpayer
dollars, the representative to the Commission should be an elected official of the City.
Council Member Stigney said he holds nothing sacred about Council Members because one may
agree to something that others would not. He then said that Ms. Haake has a lot of experience
with these matters.
Mayor Sonterre commented that the most recent example is the vote to approve or not approve a
merger that may have left the cities holding a rather large legal bill. He then said that Council
Member appointees go back and discuss the matter with their respective Council but that did not
happen in the case of Mounds View’s representative.
Council Member Stigney indicated that Council could require that the person appointed to the
position bring information back to Council.
Mayor Sonterre asked that the matter be added to the work session for discussion.
Council Member Thomas reported that significant progress is being made on the Pinewood
situation and a certificate of occupancy is expected hopefully before the school year begins. She
then said that they have isolated a lot of problems and corrected then but did find significant
amounts of toxic mold. She further encouraged parents with questions to contact the school
district with questions.
Council Member Marty asked for an update on posting the police chief position.
Mounds View City Council August 12, 2002
Regular Meeting Page 26
City Administrator Miller indicated they were awaiting a full commission and Council just
appointed a member this evening so there will be a meeting scheduled and a recommendation
brought to Council.
Council Member Marty asked if the City ever paid Chuck Chisolm for golf lessons in 2001.
Assistant City Administrator Reed indicated she did not want to get into this too much because it
is a contract negotiation issue but indicated she had sent a proposal to AFSCME for the wage and
is currently in discussions with AFSCME. She further explained that the City, in the past, has
negotiated ranges with AFSCME but AFSCME believes that the City needs to negotiate the
actual wage so the matter is not moving forward.
Council Member Marty indicated he would like to see all the responses of the different Council
Members not just the cliff notes turned in by Bremeier as there are a number of errors in what
was given to Council.
Mayor Sonterre recommended Council Member Marty ask Mr. Bremeier for a copy of the
information.
Council Member Marty asked if the information should be held in the City and not by an outside
entity.
Assistant City Administrator Reed commented that according to the contract this is what he was
to bring to the City but it just so happens that she did not get a six-month review and two years
went by.
Council Member Quick asked if it is permissible for Council Members to ask for copies of all the
review forms.
Assistant City Administrator Reed indicated she would need to do some checking into the matter
as she is not sure whether that information is public.
Council Member Quick said he did not see where it is Council Member Marty’s what he put on
his paper about the city administrator.
Council Member Stigney said he was hired to make a summary and a summary does not give him
the right to exclude any comments he sees fit.
Assistant City Administrator Reed indicated he was not aware that anything was excluded and
said that if Council Member Marty could be more specific she could ask about that specifically.
Council Member Stigney said he was talking about his own evaluation and many items were
excluded and he wishes to contact Bremeier about that. He then asked if the City paid for this
service.
Mounds View City Council August 12, 2002
Regular Meeting Page 27
Assistant City Administrator Reed indicated it was covered in the initial fees and she is not
expecting an invoice.
City Administrator Miller indicated that the City Manager from New Brighton to suggest a joint
meeting with Council to discuss the reconstruction of Silver Lake Road.
Mayor Sonterre indicated he would be interested in attending.
Council Member Marty agreed that the meeting would be beneficial due to the discussions
concerning the center turn lane and reconstruction that would affect the traffic in Mounds View.
Mayor Sonterre explained that the design for the road came from the County not New Brighton.
Council Member Thomas asked what the County schedule for this is because there are a lot of
other meetings to deal with right now.
Council Member Stigney asked if the whole Council needs to be there or if the Mayor and the
City Administrator could meet and provide input back to Council.
Council Member Thomas indicated she would like information from Ramsey County as to why
they have opted for this route.
Mayor Sonterre indicated that at the last I35 Corridor Coalition Meeting Frank Pathco got
charged up talking with MNDOT and the evaluation of the transportation pitfalls of State
Highway 10 and I35W and the need expand Highway 10 through Mounds View and that would
require a sound wall. However, the priority is to solve the I35W congestion prior to doing that
and the best estimate to expand is 2012 to 2015. He then said that, if Council is going to be
proactive to try to negotiate or force the implementation of a sound wall, it would need to be
done by the City because it is not happening anytime in the near future.
Council Member Quick commented that the Commissioner of Transportation affects policy to
some degree and with the election coming up things may change. He then said he thinks the City
should wait until November to see what happens.
Mayor Sonterre recommended bringing the matter to the attention of the gubernatorial
candidates.
Mayor Sonterre indicated it is possible that the current administration may cut the local
government aid yet this year and that would be of great concern to the City as those dollars are
expected and have been budgeted. He further explained that there has been talk of doing this to
put the new governor in a better position at the beginning of his term.
Council Member Thomas cautioned that the forecasts have been known to be way off and it has
been very difficult to follow the revenue streams so she suggested waiting to see what happens.
Mounds View City Council August 12, 2002
Regular Meeting Page 28
She also said that, having dealt with this administration for a while, she does not put it past them
to go ahead on forecast numbers that are not finalized.
Council Member Marty indicated he would like to know how much LGA has been received this
year.
City Administrator Miller indicated that the first payment was received.
10. APPROVAL OF MINUTES
A. Minutes for July 8, 2002
Council Member Marty requested the following changes: On Page 9, last paragraph, second line
change “red” to “read”. On Page 13 change “sand” to “fill”. On Page 17, top line insert a
comma between small and people. On Page 23 he noted he had forgotten to get his corrections
for May 20 to Staff and apologized.
Council Member Thomas requested the following changes: On Page 15, second paragraph add
“happening to current water levels.” On Page 17 add “and rented by another.” On Page 18
indicate that she was torn between options one and three and was very much against option four.
She then indicated she would provide the language she wanted inserted.
MOTION/SECOND: Marty/Thomas. To Approve the Minutes of the City Council for July 8,
2002 as Amended.
Ayes – 5 Nays – 0 Motion carried.
B. July 22, 2002 City Council Minutes
Council Member Marty requested the following changes: On Page 13, change “to” to “do”. On
Page 33, fourth paragraph, last line change “it should be left the way it is” to “If it is not broke
don’t fix it.”
City Administrator Miller requested the following language be added on Page 3. City
Administrator Miller indicated she wanted to remind Council that the decision by Judge Dixon
was simply to award unemployment benefits and said nothing of the merits of the termination.
Council Member Stigney requested the following changes: On Page 24 change SCH to SEH.
On Page 28 insert “not” in the first sentence. On Page 35 two more occurrences of SCH to SEH.
MOTION/SECOND: Thomas/Stigney. To Approve the Minutes of the City Council Meeting
for July 22, 2002 as Amended.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council August 12, 2002
Regular Meeting Page 29
11. CLOSED SESSION
None.
12. Next Council Work Session: Monday, September 3, 2002
Next Council Meeting: Monday, August 26, 2002
13. ADJOURNMENT
Mayor Sonterre adjourned the meeting at 10:21 p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.