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HomeMy WebLinkAboutAgenda Packets - 2002/11/25CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA Monday, November 25, 2002 7:00 p.m. 1. CALL TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas 3. APPROVAL OF AGENDA 4. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 5. JUST AND CORRECT CLAIMS 6. CONSENT AGENDA A. Licenses for Approval B. Resolution 5887 Approving a Flexible Spending Contract with SBS C. Resolution 5881 Approving a Contract with Springsted, Inc. for Continuing Disclosure Services During the Year 2003 7. COUNCIL BUSINESS A. Resolution 5886 Closing the Citizen Donation Fund and the Employee Pop Fund 8. SPECIAL ORDER OF BUSINESS A. Resolution 5882 Approving a Step Increase for Charlie Hansen B. Resolution 5883 Approving a Step Increase for Jim Ericson C. Resolution 5884 Approving a Step Increase for Tim Brennan D. Resolution 5885 Approving a Step Increase for Greg Lee (Item will be submitted on day of meeting) E. Discuss Robert Halva, P.A. (Innovative Images) Dismissal of Claims Letter Dated November 14, 2002 F. Resolution 5888 Approving a Wage Adjustment for David Olsen 9. REPORTS A. Economic Development Update – Backman (No attachments) B. Summary of 2003 Budget Changes and Overview – Hansen C. Proposal for a 3% Reduction in all 2003 General Fund Budgets – Hansen D. Utility Rate Study - Hansen E. Contract with YMCA - Hansen 10. APPROVAL OF MINUTES A. Wednesday, November 6, 2002, Special City Council Minutes B. Tuesday, November 12, 2002 City Council Minutes. City Council Meeting Agenda November 25, 2002 Page 2 11. CLOSED SESSION 12. Next Council Work Session: Monday, December 2, 2002 Next Council Meeting: Monday, December 2, 2002 at 6PM (Special) 13. ADJOURNMENT Item No. 6A Type of Business: Consent City of Mounds View Staff Report To: Mayor and City Council From: James Ericson Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Meeting Date: November 25, 2002 Please consider the following contractor licenses for approval. All contractor licenses will expire on December 31, 2002. All applicants have submitted appropriate fees and proof of insurance. All licenses are renewals unless noted “new” following the company name. Those companies with “new” after the company name include applicants that have never been licensed with the City or they may have been licensed with the City in the past, but were not licensed in 2001. Those companies with a renewal license were licensed, at a minimum, in the year 2001. HVAC Modern Heating & Air Conditioning, Inc. Joel Smith Heating and Air Conditioning, Inc. FENCE Security Fence and Construction, Inc. Staff Recommendation: Approve license applications as requested. ______________________ James Ericson Community Development Director 763-717-4021 Item No. 6C Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Resolution 5881 Approving a Contract with Springsted, Inc. for Continuing Disclosure Services During the Year 2003 Date of Report: November 19, 2002 The issue of continuing disclosure was discussed at the July 8, 2002 work session. Continuing disclosure is a requirement under SEC regulation 15©2-12 in which entities issuing of bonds since 1995 must annually file certain financial information with a national repository. Buyers of the bonds are then able to obtain information on their bonds from a convenient and reliable source. The City of Mounds View had initially filed these reports but then fell out of compliance. Resolution 5809 authorized engaging Springsted, Inc. to bring the City back into compliance by filing the continuing disclosure report for 2002. At the November 6th budget work session, staff proposed, and the City Council conceptually approved, the idea of having Springsted continue to provide the service in 2003 and beyond. The City Council qualified this by stating its desire to annually approve the contract. The contract in question is the contract for the services already provided during 2002 and is open ended for future years. In years when the City issues a new general obligation bond, the service will cost $200 for each existing bond issue. If there is a year when no new bond is issued, or the City issues some type of bond other than general obligation, an additional $1,300 fee will be charged to cover the preparation of an annual report. Attached is Resolution 5881, which authorizes the 2002 contract with Springsted, Inc. to continue for the year 2003. Respectfully Submitted, Charles Hansen RESOLUTION NO. 5881 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONTRACT WITH SPRINGSTED, INC. FOR CONTINUING DISCLOSURE SERVICES DURING THE YEAR 2003 WHEREAS, the City of Mounds must comply with a SEC requirement to annually submit financial reports known as continuing disclosure; and WHEREAS, Springsted, Inc. is the City’s financial advisor and provides continuing disclosure services to many of its clients; and WHEREAS, Springsted, Inc. has filed continuing disclosure reports for the City of Mounds View for the years 2001 onward; and WHEREAS, Springsted, Inc. has proposed an ongoing contract to provide these services to the City. NOW THEREFORE, BE IT RESOLVED, that the City Council authorizes the existing contract with Springsted, Inc. for the preparation of continuing disclosure reports to remain in effect for the year 2003 with the provision that the City Council shall annually reaffirm its approval of the contract. Adopted this 25th day of November 2002. ATTEST: Rich Sonterre, Mayor (SEAL) Kathleen Miller, City Administrator Motion By: Second By: Sonterre: Quick: Stigney: Thomas: Marty: Item No. 7A Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Charles Hansen, Finance Director Item Title/Subject: Resolution 5886 Closing the Citizen Donation Fund and the Employee Pop Fund Date of Report: November 20, 2002 The 2001 Annual Financial Report showed two agency funds. These are the Citizen Donation Fund and the Employee Pop Fund. Neither is really an agency fund. I am proposing to close these funds at the end of 2002 so that they won’t be a problem in 2003 when the city needs to implement the GASB 34 reporting requirements. The Citizen Donation Fund has received donations from citizens to be used for specific purposes. Of the $3,060 balance in the fund on December 31, 2001, $1,723 had been donated primarily by the Lions Club so that the Police Department would be able to place citizens in crisis in temporary shelter until other arrangements could be made for them. The other $1,337 was the remaining balance of a donation in 2000 by a group named Lake Region for an “Art in the Park” program. The attached resolution authorizes the transfer of the December 31, 2002 balance of these accounts to other funds. The Lions Club balance goes to the Police Forfeiture Fund where an account will be set up to track it separately from forfeitures and it can continue to be used for temporary shelter. The Lake Region balance goes to the Park Dedication Fund where an account will be set up for it until it can be more precisely determined what the agreed upon purpose was and a plan made to spend it. The Employee Pop Fund receives commissions off of the pop machine in the lobby of City Hall. In past years, a larger volume of revenues went into this fund and the money was spent on a variety of employee appreciation type events. No such events have been supported by this fund in recent years. It is my understanding that Mounds View’s City Attorney, as well as the attorneys of most other cities, have ruled that revenues of this type are city revenues and such a fund can’t exist independent of the budgetary control of the City Council. Employee appreciation events may happen as long as the City Council approves of them and appropriates money for them. The attached resolution authorizes the transfer of the December 31, 2002 balance of the Employee Pop Fund to the General Fund. The City Council could, at its discretion, appropriate the money for employee appreciation type events in the future. Respectfully Submitted, Charles Hansen RESOLUTION NO. 5886 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION CLOSING THE CITIZEN DONATION FUND AND THE EMPLOYEE POP FUND WHEREAS, the City’s Annual Financial Report has contained an Agency Fund section with a Citizen Donation Fund and an Employee Pop Fund; and WHEREAS, it would be more appropriate to report funds as either part of the General Fund or other funds. NOW, THEREFORE BE IT RESOLVED, THAT the Citizen Donation Fund shall be closed as of December 31, 2002 and its remaining balance transferred to the Police Forfeiture Fund and the Park Dedication Fund. BE IT FURTHER RESOLVED THAT the Employee Pop Fund shall be closed as of December 31, 2002 and its remaining balance transferred to the General Fund. Adopted this 25th day of November 2002. ATTEST: ________________________________ Richard Sonterre, Mayor (SEAL) ________________________________ Kathleen F. Miller, City Administrator Motion by: Second: Sonterre: Stigney: Marty: Thomas: Quick: Item 08A City Council Special Order of Business Monday, November 25, 2002 RESOLUTION NO. 5882 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A WAGE ADJUSTMENT FOR CHARLES HANSEN WHEREAS, the City of Mounds View City Council appointed Charles Hansen to fill the position of Finance Director on September 24th, 2001; and WHEREAS, Mr. Hansen began employment with the City of Mounds View on October 1, 2001; and WHEREAS, Resolution No. 5625 states “that the City Council authorizes “. . . an increase to $69,457.09 (step 4) in six months pending a satisfactory performance evaluation and an increase to $73,112.16 (step 5) one year from the start date pending a satisfactory performance evaluation; and WHEREAS, Mr. Hansen performance evaluation has been completed by his supervisor; and WHEREAS, Mr. Hansen’s Supervisor has determined that Mr. Hansen has more than satisfactorily performed in the capacity of Finance Director, which is documented in his performance review on file; and WHEREAS, Mr. Hansen’s Supervisor recommends the City Council approve a wage adjustment, from STEP FOUR to STEP FIVE, consistent with the City’s compensation policy as outlined in the City’s Personnel Policy and Resolution 5625; NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve the recommended step increase for Charles Hansen from $69, 457.09 (step 4) to $73,112.16 (step 5) effective October 1, 2002. Item 08A City Council Special Order of Business Monday, November 25, 2002 Adopted this 25th day of November, 2002. _____________________________________ ATTEST: Richard Sontere, Mayor _____________________________________ Kathleen F. Miller, City Administrator SEAL: Motion by: Second by: Sontere: Quick: Stigney: Marty: Thomas: Item 08B City Council Special Order of Business Monday, November 25, 2002 RESOLUTION NO. 5883 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR JIM ERICSON, COMMUNITY DEVELOPMENT DIRECTOR WHEREAS, Jim Ericson is a regular full-time employee who began working for the City of Mounds View on September 30, 1996; and WHEREAS, Jim Ericson was promoted to Community Development Director on November 17, 2000; and WHEREAS, Jim Ericson’s Supervisor has reviewed his performance as it relates to the responsibilities of Community Development Director outlined in the job description; and WHEREAS, Jim Ericson’s Supervisor has determined that Mr. Ericson has more than satisfactorily performed in the capacity of Community Development Director which is documented in his performance review on file; and WHEREAS, Jim Ericson’s Supervisor recommends the City Council approve a wage adjustment, from STEP THREE to STEP FOUR, consistent with the City’s compensation policy as outlined in the City’s Personnel Policy. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment for Jim Ericson, as Community Development Director, from STEP THREE ($65, 601.14) to STEP FOUR ($69,245.65), effective November 17, 2002. Presented this 25th day of November 2002. (ATTEST) ____________________________________ Rich Sonterre, Mayor (SEAL) ____________________________________ Kathleen F. Miller, City Administrator Motion By: Second By: Sonterre: Quick: Stigney: Thomas: Marty: Item 08C City Council Special Order of Business Monday, November 25, 2002 RESOLUTION NO. 5884 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR TIM BRENNAN, DEPUTY CHIEF WHEREAS, Tim Brennan is a regular full-time employee who began working for the City of Mounds View on January 1, 1980; and WHEREAS, Tim Brennan was promoted to Deputy Chief on February 17, 2001; and WHEREAS, Deputy Chief Brennan’s Supervisor has reviewed his performance as it relates the responsibilities of Deputy Chief outlined in the job description; and WHEREAS, Deputy Chief Brennan’s Supervisor has determined that Deputy Chief Brennan has satisfactorily performed in the capacity of Deputy Chief which is documented in his performance review on file; and WHEREAS, the City Council approved a wage adjustment, from STEP THREE to STEP FOUR, consistent with the City’s personnel policy and Resolution 5535 that stated “move to Step 4 in six months upon satisfactory review; and WHEREAS, Resolution 5635 further stated that Deputy Chief Brennan would thereafter receive annual step adjustments; and NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment for Deputy Chief Brennan from STEP FOUR ($63,705.14) to STEP FIVE ($67,058.04) effective August 17, 2002. Presented this 25th day of November, 2002. (ATTEST) ____________________________________ Rich Sonterre, Mayor (SEAL) ____________________________________ Kathleen F. Miller, City Administrator Item 08C City Council Special Order of Business Monday, November 25, 2002 Motion By: Second By: Sonterre: Quick: Stigney: Thomas: Marty: RESOLUTION NO. 5885 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR GREG LEE, PUBLIC WORKS DIRECTOR WHEREAS, Greg Lee is a regular full-time employee who began working for the City of Mounds View on January 1, 2002; and WHEREAS, Greg Lee’s Supervisor has reviewed his performance as it relates to the responsibilities of Public Works Director outlined in the job description; and WHEREAS, Greg Lee’s Supervisor has determined that Mr. Lee has satisfactorily performed in the capacity of Public Works Director which is documented in his performance review on file; and WHEREAS, the City Administrator recommends the City Council approve a wage adjustment, from STEP ONE to STEP TWO, consistent with the City’s personnel policy; and NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment for Public Works Director, Greg Lee from STEP ONE ($62,344.51) to STEP TWO ($66,241.04) effective October 1, 2002. Presented this 25th day of November 2002. (ATTEST) ____________________________________ Rich Sonterre, Mayor (SEAL) ____________________________________ Kathleen F. Miller, City Administrator Motion By: Second By: Sonterre: Quick: Stigney: Thomas: Marty: November 25, 2002 Item 8F Reso 5888 Approving a Wage Adjustment for David Olsen RESOLUTION NO. 5888 CITY OF MONDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A WAGE ADJUSTMENT FOR DAVID OLSEN WHEREAS, the City recently conducted an evaluation of all cable positions which consisted of creating job descriptions and establishing pay scales. WHEREAS, David Olsen is a regular full-time employee who began working for the City of Mounds View on June 16, 1999 as a Cable Operator; and WHEREAS, Mr. Olsen has not had a step increase or cost of living increase since August 14, 2000; and WHEREAS, it is recommended that Mr. Olsen’s wages be adjusted to reflect his performance and tenure. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment for David Olsen from $12.00 per hour to $12.50 per hour effective August 14, 2002. Presented this 25th day of November, 2002. ____________________________________ Rich Sonterre, Mayor (ATTEST) ____________________________________ Kathleen F. Miller, City Administrator (SEAL) Motion By: Second By: Sonterre: Quick: Stigney: Thomas: Marty: PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Special City Council Meeting Wednesday, November 6, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 6:05 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas. 3. APPROVAL OF AGENDA A. Wednesday, November 6, 2002, City Council Agenda. MOTION/SECOND: Quick/Stigney. To Approve the November 6, 2002, City Council Agenda as presented. Ayes - 5 Nays – 0 Motion carried. 4. PUBLIC INPUT Jerry Linke of 2319 Knoll Drive, Mounds View, MN wants copies of all City Agendas. 5. JUST AND CORRECT CLAIMS – NONE (NO REPORT) No Comments. 6. CONSENT AGENDA No Comments. 7. COUNCIL BUSINESS A. Resolution 5873, Canvassing Election Results City Administrator Miller read Resolution 5873. MOTION/SECOND: Stigney/Marty. To Approve Resolution 5873, a Resolution Canvassing Election Results of the November 5, 2002, General Election Ayes – 5 Nays – 0 Motion carried. Mounds View City Council Wednesday, November 6, 2002 Regular Meeting Page 2 8. SPECIAL ORDER OF BUSINESS None. No Comments. 9. REPORTS Councilmember Barbara Thomas congratulated the Irondale High School Marching Band. 10. APPROVAL OF MINUTES No Minutes to approve. 11. CLOSED SESSION Council did not go into closed session. 12. Next Council Work Session: December 2, 2002 Next Council Meeting: TUESDAY, November 12, 2002 13. ADJOURNMENT: 6:10pm PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 12, 2002 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 6:20 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Sonterre, Quick, Marty (arrived at 6:20 p.m.), Stigney (arrived at 6:23 p.m.), and Thomas. 3. APPROVAL OF AGENDA Community Development Director Ericson requested discussion of a temporary position in the Community Development Department be added under special orders of business. City Administrator Miller requested that item 9A under reports be removed from the agenda. She then requested that an item to set a public hearing for December 9, 2002 to consider a rate increase for the storm water utility as well as a hearing to consider a rate increase for street light utility be added under Council Business. A. Tuesday, November 12, 2002 City Council Agenda. MOTION/SECOND: Thomas/Quick. To Approve the November 12, 2002, City Council Agenda as amended. Ayes - 4 Nays – 0 Motion carried. 4. PUBLIC INPUT None. 5. JUST AND CORRECT CLAIMS Council Member Marty asked for further information on Check Number 109610 to Ikon Health and Fitness. Finance Director Hansen indicated he did not have specific information on the item but said he assumes it was for the fitness equipment at the Community Center. Mounds View City Council November 12, 2002 Regular Meeting Page 2 Council Member Marty asked for more information on Check Number109613 to American Office Products for a staple remover for $17.81. Finance Director Hansen indicated that more than one item is listed on the invoice and there was not room in the check description for all the items. Council Member Marty asked for further information on Check Number 109615 for repairs to the lights at the Bridges. Finance Director Hansen indicated it was for lights in the parking lot. Council Member Marty asked for more information on Check Number 109822 to DMJ Corporation for asphalt repairs. Finance Director Hansen indicated the City had to repair a number of driveways where there were water or sewer main breaks after digging up the streets to make the repairs. Council Member Marty asked for more information on Check Number109624 for recycling containers. Finance Director Hansen indicated that the expense was coded to the recycling grant fund so it will be reimbursed from Ramsey County. He then indicated that the City needed to refill its supply of containers given to residents. Council Member Marty requested further information on Check Number109642 to the League of Minnesota Cities for $10,000. Finance Director Hansen indicated the claim was for the AFSCME lawsuit as the League handled the defense for the City and there is a $10,000 liability deductible on the City’s policy. Council Member Marty asked for more information on Check Number109651 to Miller Tree and Landscape for tree stump removal asking whether this would be reimbursed under the grant. Finance Director Hansen indicated he would need to consult with the forester to determine whether this would be covered under the grant. Council Member Marty asked why the City was issuing a check to itself. Finance Director Hansen indicated that the City charges all City buildings and parks for any water and sewer services that are used and issuing a check provides documentation to allow for tracking costs. Council Member Marty asked for further information on Check Number109670 and asked whether the tree removal would be covered under the grant. Mounds View City Council November 12, 2002 Regular Meeting Page 3 Finance Director Hansen indicated he would need to check with the forester. Council Member Marty asked what the check for teledac dialer service for $410.00 was for. Finance Director Hansen indicated it has to do with the water meter reading system that is done over the telephone lines. MOTION/SECOND: Marty/Thomas. To Approve Just and Correct Claims as Presented. Ayes – 5 Nays – 0 Motion carried. 6. CONSENT AGENDA A. Resolution 5878 Authorizing Severance to Jim Atkinson B. Resolution 5874 Approving a contract award for a Pilot Plant Study for Well No. 4 C. Resolution 5875 Authorizing Preliminary Survey for the 2003 Street Improvement Project Council Member Marty requested that Item B be removed for discussion. MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Items A and C as Presented. Ayes – 5 Nays – 0 Motion carried. MOTION/SECOND: Quick/Marty. To Approve Consent Agenda Item B as Presented. Council Member Marty asked if the water from Well Number 4 was being blended with the City’s water. Public Works Director Lee indicated the actual blending of water occurs routinely and is sent to the same treatment plant but the City is not doing that with Well Number 4 until the nuclead levels are determined. Council Member Marty asked where the water would go that is pumped during the three-day pilot testing. Public Works Director Lee indicated it would be discharged to the wetland near there and the outlets have been checked to make sure it could handle the capacity. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council November 12, 2002 Regular Meeting Page 4 7. COUNCIL BUSINESS A. County Road H2 Street Project – Change Order No. 2 Resolution No. 5876 Authorizing Storm Sewer Improvements on County Road H and Five Miscellaneous Items Not Included in the Original Bid. Public Works Director Lee addressed Council and explained Change Order Number 2 and the other items including adding a catch basin to eliminate ponding at the new entrance to the Mermaid. MOTION/SECOND: Thomas/Stigney. To Waive the Reading and Approve Resolution 5876, a Resolution Authorizing Storm Sewer Improvements on County Road H and Five Miscellaneous Items Not Included in the Original Bid. Ayes – 5 Nays – 0 Motion carried. B. 2002 Well Rehabilitation Project – Resolution No. 5877 Approving the Plans and Specifications and Setting a Bids Date of December 3, 2002 Public Works Director Lee addressed Council and indicated that the plans and specifications were before Council for approval as well as setting a bid date of December 3, 2002. MOTION/SECOND: Thomas/Marty. To Waive the Reading and Approve Resolution 5877, a Resolution Approving the Plans and Specifications and Setting a Bids Date of December 3, 2002. Ayes – 5 Nays – 0 Motion carried C. Set a Public Hearing for December 9, 2002 for Consideration of a Storm Water Utility Increase. MOTION/SECOND: Marty/Thomas. To Set a Public Hearing for December 9, 2002, for Consideration of a Storm Water Utility Increase. Ayes – 5 Nays – 0 Motion carried. D. Set a Public Hearing for December 9, 2002 for Consideration of a Street Light Utility Increase. MOTION/SECOND: Quick/Sonterre. To Set a Public Hearing for December 9, 2002, for Consideration of a Street Light Utility Increase. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council November 12, 2002 Regular Meeting Page 5 8. SPECIAL ORDER OF BUSINESS A. Temporary Position in the Community Development Department Community Development Director Ericson indicated that his department is in need of temporary assistance due to the resignation of Mr. Atkinson and the medical leave of the administrative assistant. He then asked for authorization for a temporary worker to work 10 to 20 hours per week to provide inspection support services and prepare reports and planning related research as well as to maintain the Permit Works software system. Director Ericson indicated he had someone in mind that could do the job and he is looking for authorization to have the employee in place until the planning associate is replaced or alternative staffing is arranged. The proposed salary would be $12.50 per hour. MOTION/SECOND: Marty/Stigney. To Approve the Hiring of a Temporary Employee as Requested by Staff. Ayes – 5 Nays – 0 Motion carried. 9. REPORTS Community Development Director Ericson reported that the property on Long Lake Road that he was asked to look into has been sold and the closing is set for this week. He then said that the realtor was asked to notify the City if there were any issues with the closing. He further indicated that the property was listed for sale at $127,000 and sold at or near that price. Director Ericson reported that the Perkins building is slated for demolition at the end of the week or the beginning of the next week and noted that a demolition permit had been pulled. Director Ericson reported that he and Mr. Lee met with Outdoor Promotions to discuss transit shelters in the City at the expense of Outdoor Promotions. He then said that the sign code is being reviewed and a draft agreement worked on which would be provided to Council in the future. Director Ericson indicated the coalition summit meeting was scheduled for November 13, 2002 at 5:00 p.m. at the New Brighton Family Service Center. Director Ericson indicated that he has been working on the issues surrounding the property located at 2402 County Road I. He then said that Staff is doing everything possible to ensure that the development meets the City’s expectations and has been providing information to the neighboring property owners to keep them apprised. City Administrator Miller indicated that Mayor-Elect Linke had requested keys for City Hall. She then said that the request was unusual so she checked with the City Attorney as well as the Mounds View City Council November 12, 2002 Regular Meeting Page 6 League of Minnesota Cities and the City Attorney recommends that keys not be made available until he has taken office. Mr. Linke indicated he had asked for the keys as a way of simplifying picking up the packet at City Hall. He then said he was fine with the City Attorney’s recommendation and would wait to obtain his keys. Council Member Marty asked that the property at 2402 County Road I be placed on the agenda under Old Business so that Council receives regular updates until the matter is resolved. Director Ericson indicated that the matter could be added to the agenda but said that the updates would be brief. He then pointed out that the parking issue was raised and he and Mr. Atkinson had been to the site numerous times and have seen no parking overflow issues. He further indicated that he had spoken to the current owner and requested that the handicapped sign as well as the parking lot striping be completed as those are the two items remaining outstanding. Council Member Marty indicated he had no idea there was any problem at all until Mr. Zwirn came forward at the last meeting and he would like to be kept informed. Director Ericson commented that the current property owner would be coming before Council for an amendment to the Resolution to be allowed to keep trash outside rather than inside the building. Council Member Marty asked whether Mr. Chisholm was paid yet. City Administrator Miller indicated the matter has not been resolved and is being discussed between the attorneys. Mayor Sonterre requested that in the future Council take the time to call Finance Director Hansen before the meeting with any questions on just and correct claims. 10. APPROVAL OF MINUTES A. Minutes for October 28, 2002 Council Member Marty requested the following changes: On Page Three, fourth paragraph from bottom end of the first sentence after approval add “and this was the first actual council meeting in which this had come up.” After the fourth word there the question was raised “,”. On Page 7, first paragraph add “under City ordinance or permits”. On Page 8 correct the spelling of Heilman. On Page 10, at bottom of page before roll call add “Mayor Sonterre said, “that is right and I didn’t go.” On page 14, second paragraph delete the word “Budgeted”. On Page 16, after item G, third paragraph down insert “so quickly”. Two paragraphs down, third sentence insert “be given fast track of the project.” In the next paragraph, second line insert “the. “ Mounds View City Council November 12, 2002 Regular Meeting Page 7 Council Member Stigney requested the following changes: On Page 4, top of the page, second line change “staff” to “Ms. Reed.” Then insert after she came back not after they came back. On Page 5, fourth paragraph change “indicated” to “indicate”. On page 7, after motion and second insert Council Member Marty. Council Member Thomas requested the following change: On Page 17, middle of the page to the end of sentence add “because the estimates are over a year old.” MOTION/SECOND: Marty/Stigney. To Approve the Minutes of the City Council for October 28, 2002 as Amended. Ayes – 5 Nays – 0 Motion carried. 11. Next Council Work Session: Monday, December 2, 2002 Next Council Meeting: November 25, 2002 12. ADJOURNMENT Mayor Sonterre adjourned the meeting at 6:58 p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc.