HomeMy WebLinkAboutAgenda Packets - 2002/12/09
REVISED
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
Monday, December 9, 2002
7:00 p.m.
1. CALL TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas
3. APPROVAL OF AGENDA
4. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
5. JUST AND CORRECT CLAIMS
6. CONSENT AGENDA
A. Licenses for Approval
B. Resolution 5891 Approving the 2003 Fee Schedule
C. Resolution 5894 Closing City Hall Christmas Eve and New Year’s Eve
D. Resolution 5889 Awarding the Construction Contract for the 2002 Well
Rehabilitation Project
7. COUNCIL BUSINESS
7:05 PM A. Public Hearing to Consider Resolution 5892 for the Adoption of a
Revised Utility Rate Schedule for 2003 for the Storm Water Utility.
7:10 PM B. Public Hearing to Consider Resolution 5893 for the Adoption of a
Revised Utility Rate Schedule for 2003 for the Street Light Utility.
C. Consider Resolution 5899 Adopting the 2003 Property Tax Levy and
General Fund Budget.
D. Consider Resolution 5900 Adopting the 2003 Budgets for Funds
Other than the General Fund.
E. Resolution 5903 Appointing a Police Chief
F. Resolution 5895 Appointing a Golf Course Manager
G. Resolution 5890 Approving Revised Edgewood Middle School Facility
Expansion Plans – Ericson
H. Fire Department Third Quarter 2002 Report – Fire Department
City Council Agenda
December 9, 2002
Page 2
7. COUNCIL BUSINESS CONT.
I. Resolution 5901 Approving Severance for Kathleen Miller
J. Resolution 5902 Approving Severance for Givonna Reed
8. SPECIAL ORDER OF BUSINESS
A. Resolution 5896 Approving a Step Increase for Aaron Backman
B. Resolution 5897 Approving a Step Increase for Jeremiah Anderson
9. REPORTS
10. APPROVAL OF MINUTES
A. City Council Minutes, November 25, 2002.
11. Next Council Work Session: Monday, January 6, 2003
Next Council Meeting: Monday, January 13, 2003
13. ADJOURNMENT
Item No. 6A
Type of Business: Consent City of Mounds View Staff Report
To: Mayor and City Council
From: James Ericson
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Meeting Date: December 9, 2002
Please consider the following contractor licenses for approval. All contractor licenses
will expire on December 31, 2002. All applicants have submitted appropriate fees and
proof of insurance. All licenses are renewals unless noted “new” following the
company name. Those companies with “new” after the company name include
applicants that have never been licensed with the City or they may have been licensed
with the City in the past, but were not licensed in 2001. Those companies with a
renewal license were licensed, at a minimum, in the year 2001.
ASPHALT
Aurora Asphalt and Sealcoating, Inc.
GENERAL CONSTRUCTION
Halderman-Homme, Inc.
HVAC
Air Comfort Specialists, Inc.
Boehm Heating Company
Doody Mechanical, Inc., d/b/a United Sheet Metal
ELK Mechanical HVAC, Inc.
SIGN
All Cities Sign and Crane, Inc.
Sign-A-Rama
Staff Recommendation:
Approve license applications as requested.
______________________
James Ericson
Community Development Director
763-717-4021
I
Item No.06B
Meeting Date: December 9, 2002
Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Consideration of Resolution 5891, 2003 Fee Schedule
Date of Report: December 5, 2002
Attached is the proposed Fee Schedule for 2003. Each department has reviewed fees relevant to
the department functions and has made recommendations for changes where necessary. Changes
to the fee schedule are either underlined (additions) or stricken (deletions). If you are using a hard
copy to review the proposed changes you may want to look for the vertical lines in the margin which
indicate changes to the text. If you are reviewing the document from your computer, the changes will
appear in red or blue.
Please note that the Fire Chief has indicated that the $750 fee for fireworks does include the disposal
fee. The reduction in the fee is based on the reduction in inspections from a monthly schedule to a
Quarterly schedule (8 inspections @ $50 = $400 : $1,150-$400 = $750). I have asked the Fire
Chief to be in attendance at Monday’s meeting to address any questions the Council may have.
Recommendation: Please review the enclosed proposed 2003 Fee Schedule and advise staff of
any changes you would like to see made to the fee schedule.
Respectfully Submitted,
Givonna Reed
II
Resolution 5891
City of Mounds View
County of Ramsey
State of Minnesota
Resolution Adopting the 2003 Fee Schedule
Whereas, revisions and updates to the Fee Schedule are necessary, and
Whereas, each City of Mounds View Department Head has reviewed all fees relevant
to
his/her department and recommended changes to the City Council where necessary, and
Whereas, the City Council reviewed and discussed changes to the proposed Fee
Schedule at its December 2, 2002 work session.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View does hereby approve the 2003 Fee Schedule which is attached to this resolution.
Adopted this 9th day of December 2002.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
III
Last updated: December 2002
IV
I. Building/Community Dev. Related Fees ......................
Ia. Valuation Table ...............................................................................
Ib. Surcharges.....................................................................................
Ic. General Construction, Home, Building Permits, Misc ........................
Accessory Building/Shed ...........................................................................................
Addition ......................................................................................................................
Basement ...................................................................................................................
Basic Floor Area.........................................................................................................
Deck ...........................................................................................................................
Door/Window Installation ...........................................................................................
Driveways, Sidewalks, Parking Lots and Patios ........................................................
Electrical Work ...........................................................................................................
Elevators ....................................................................................................................
Excavating, Grading, Filling .......................................................................................
Fences .......................................................................................................................
Fire Alarm System ......................................................................................................
Garages .....................................................................................................................
Garbage/Recyling Enclosure .....................................................................................
HVAC .........................................................................................................................
Mobile Homes ............................................................................................................
Moving Buildings ........................................................................................................
Pipe Fitting .................................................................................................................
Plumbing Work ...........................................................................................................
Porch ..........................................................................................................................
Raising, Shoring .........................................................................................................
Refrigeration Work .....................................................................................................
Remodeling ................................................................................................................
Reshingling ................................................................................................................
Re-siding/Stucco ........................................................................................................
Satellite Dishes ..........................................................................................................
Signs/Billboards .........................................................................................................
Sprinkling System ......................................................................................................
Stucco ........................................................................................................................
Swimming Pools .........................................................................................................
Tank (fuel, gas) Installation/Removal ........................................................................
Telecommunication Antenna Building Permit Fee ....................................................
Windows.....................................................................................................................
Wrecking ....................................................................................................................
V
Id. Other Inspections/Planning Fees………………………………...
Building Inspections ...................................................................................................
Code Appeal ..............................................................................................................
Comprehensive Plan Amendment .............................................................................
Conditional Use Permit ..............................................................................................
Contractor Licenses ...................................................................................................
Development/Site Plan Review .................................................................................
Housing Inspection Fees ...........................................................................................
Multiple Dwelling Registration/Transfer .....................................................................
Plan Review Fee ........................................................................................................
Planned Unit Development/Amendment ...................................................................
Reinspection Fees .....................................................................................................
Rezoning ....................................................................................................................
Street or Easement Vacation .....................................................................................
Subdivisions ...............................................................................................................
Variance .....................................................................................................................
Wetland Alteration Permit ..........................................................................................
Wetland Buffer Permit ................................................................................................
II. Miscellaneous (copies, maps, agendas, etc.) .............
Apartment/Multiple Dwelling List ................................................................................
Blue Prints/Maps ........................................................................................................
Council/Planning Commission Meeting Packets .......................................................
Dog License List ........................................................................................................
Filing Fee for Public Office .........................................................................................
Insufficient Fund Checks (NSF) .................................................................................
Mailed Agendas .........................................................................................................
Mailed Minutes ...........................................................................................................
Mounds View Business List .......................................................................................
Municipal Code ..........................................................................................................
Notary Public ..............................................................................................................
Outdoor Sign Usage ..................................................................................................
Pending Assessment Search.....................................................................................
Photocopies ...............................................................................................................
Picnic Kits ...................................................................................................................
Police/Accident Report ...............................................................................................
Resident List ..............................................................................................................
Sales Tax ...................................................................................................................
Special Assessment Search ......................................................................................
Tree Removal .............................................................................................................
Video Tape Copies ....................................................................................................
III. Police/ Administrative Offenses ………..………………
IV. Licenses .........................................................................
Amusement Centers/ Devises/Rides, Carnivals, Circuses .......................................
Automobile Sales .......................................................................................................
Bowling Alley ..............................................................................................................
Boxing and Wrestling Permit .....................................................................................
Cigarette and Tobacco ..............................................................................................
Dog Licenses .............................................................................................................
VI
Garbage and Rubbish Hauler License ......................................................................
Gasoline Station License ...........................................................................................
Kennel License ..........................................................................................................
Liquor Licenses/Investigation Fee .............................................................................
Peddlers/Transient Merchant License/Investigation Fee ..........................................
Recuperation of Half Way House ..............................................................................
Restaurant License ....................................................................................................
Therapeutic Massage/Investigation ...........................................................................
V. Room Rental .................................................................. Mounds View Community Center……………………………………………………….
City Hall ......................................................................................................................
VI. Water, Sewer and Street Fees ......................................
Late Payment .............................................................................................................
Load Limits Fee..........................................................................................................
MIU/MXU ....................................................................................................................
Meter Testing .............................................................................................................
Park Dedication Fee ..................................................................................................
Sewer Availability Charge (SAC) ...............................................................................
Sewer Charge ............................................................................................................
Sewer Connection/Repair Permit ..............................................................................
Service Restoration ....................................................................................................
Shut-of and Curb Stop ...............................................................................................
Street Light Utility .......................................................................................................
Street Opening Permit ...............................................................................................
Storm Water Management (SWM) ............................................................................
Surface Water Management ......................................................................................
Tapping ......................................................................................................................
Unit Charge ................................................................................................................
Water Charge .............................................................................................................
Water Connection/Repair Permit ...............................................................................
Water Disconnect/Reconnect in Spring .....................................................................
Water Hydrant Deposit...............................................................................................
Water Meter ...............................................................................................................
Water Quality Testing ................................................................................................
Utility Bill Assessment Search…………………………………………………………………….
VII. The Bridges……………………………………………………
1
I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES
A. VALUATION TABLE
The following Valuation Table shall be used to determine fees for those permits indicated below and in
all cases where the work is of such a nature that the permit fees cannot be determined from the
schedule established below for such work. The minimum fee for all permits shall be $23.50 unless
otherwise specified.
$1 to $500
$23.50 for the first $500
$501 to $2,000
$23.50 plus $3.05 for each additional $100 or fraction
thereof, to and including $2,000
$2,001 to $25,000
$69.25 for the first $2,000 plus $14 for each additional
$1,000 or fraction thereof, to an including $50,000
$25,001 to $50,000
$391.25 for the first $25,000 plus $10.10 for each
additional $1,000 or fraction thereof to an including
$50,000
$50,001 to $100,000
$643.75 for the first $50,000 plus $7 for each
additional $1,000 or fraction thereof, to and including
$100,000
$101,001 to $500,000
$993.75 for the first $100,000 plus $5.60 for each
additional $1,000 or fraction thereof, to and including
$500,000
$500,001 to $1,000,000
$3,233.75 for the first $500,000 plus $4.75 for each
additional $1,000 or fraction thereof.
$1,000,001 and up
$5608.75 for the first $1,000,000 plus $3.15 for each
add’l $1,000 or fraction thereof.
2
B. SURCHARGES
Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as follows:
Valuation of Work
Surcharge Computation
1.
Building Surcharge
Where the fee for the permit is based upon valuation, the surcharge is as follows:
$1,000,000 or less
.0005 x valuation
$1,000,000 to $2,000,000
$500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000
$900 + .0003 x (Value - $2,000,000)
$3,000,000 to $4,000,000
$1,200 + .0002 x (Value - $3,000,000)
$4,000,000 to $5,000,000
$1,400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000
$1,500 + .00005 x (Value - $5,000,000)
Where the fee for the permit issued is fixed in amount, the surcharge is $.50. (If the value of
the permit is greater than $1,000,000 use the above table).
2. Heating Surcharge
1. Residential
$.50 per permit
2. Commercial
Use the above table
3.
Plumbing Surcharge
.50 per permit (if the value of the permit is greater
than $1,000,000 use the above table)
3
C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS.
Surcharges Not Included in All Figures Listed below (See Surcharge Section for More
Information): (Chapter 1006)
Accessory Buildings: Garages & Sheds *(Valuation per sq. ft. used for valuation table)
Attached Garage $ 15.00 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(with concrete floor)
$ 10.00 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(with wood floor)
$ 6.00 per sq. ft.
Sheds, 120 square feet and less $ 25.00 (flat fee)
Carport $ 10.00 per sq. ft.
Addition *(Valuation per sq. ft. used for valuation table)
First Floor
$63.55
Second Floor
$44.49
Addition (mobile home)
$22.30
Basement *(Valuation per sq. ft. used for valuation table)
(unfinished)
$12.86
(semi-finished)
$17.24
Basic Floor Area *(Valuation per sq. ft. used
for valuation table)
$63.55
Deck *(Valuation per sq. ft. used for valuation table)
Residential
$7.20
Mobile Home
$6.00
30” and under (not attached)
$25 per deck (no surcharge)
Demolition
$20 plus $2.00 per 1,000 cubic feet or fraction
thereof over 2,000 cubic feet plus $.50 surcharge
4
Door or Window Installation
Using existing window frame
No fee
Change Opening
Use valuation table
Use Existing Rough opening
$20 for first window/door plus $2.50 for each
additional window/door
Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge)
Residential
Concrete/Asphalt/Brick: $20 for first 500 square feet
plus $2 for each additional 100 square feet or fraction
thereof (no surcharge)
Gravel: $10 for first 500 square feet plus $1 for each
additional 100 square feet or fraction thereof (no
surcharge)
Commercial
Use valuation table
Electrical Work
Same as established in the Minnesota State Board of
Electricians, March 1, 1972 Edition of Laws and
Regulations Licensing Electricians and Inspections of
Electrical Installations as Amended.
Electrical Inspector
Bob Clauson (651)777-7885
Blank Forms
$1.50 each
Elevators, etc.
Use valuation table (see surcharge and plan check
fee for additional charges).
Excavating, grading, filling
$20 or $4 per 1,000 square feet or fraction thereof,
whichever is greater, plus $.50 surcharge. (*Applicant
may be responsible for any engineering costs
incurred by the City.) $20 plus $2.00 per 1,000 square
feet or fraction thereof over the first $1,000 square
feet plus 2.5 times any expense for survey work by
the City plus $.50 surcharge
Fences (Chapter 1103)
$25 per installation (no surcharge)
Fire Alarm Systems
$50
5
Fireplace (this is the estimated value)
Brick Single flue (flat value)
$2,400
Brick Double (flat value)
$3,500
Free Standing wood (flat value)
$1,200
Heatilator gas
$2,400
HVAC (Plus Surcharge)
Air Conditioning: Residential
$20 plus $3.00 per ton or fraction thereof; plus $.50
surcharge
Air Conditioning: Commercial
1.5% of contract price plus surcharge at .0005 times
contract price
Furnaces, Residential per unit, up
to 4 units (includes air exchanger)
$25 plus $5 per 100,000 BTU per hour or a fraction
thereof, plus $.50 surcharge. $25 plus $5.00 per
100,000 BTU per hour or fraction thereof over
100,000 BTU per hours input capacity plus $.50
surcharge
Furnaces, Commercial
1.5% of the contract price plus surcharge at .0005
times contract price
Ventilation Systems
Residential
$10.00 for the first fan plus $4 for each additional fan.
Fans less than 100 CFM - $5.00 for the first fan plus
$2.00 for each additional fan
Commercial
1.5% of contract price plus surcharge at .0005 times
contract price
Duct/Tin/Sheet Metal work (if not included in contract price above)
Residential
$25$20
Commercial
21.5% of contract price plus surcharge at .0005 times
contract price
Gas fireplace
$25 includes incidental piping - plus $.50 surcharge
Mobile Homes (Chapter 1110)
6
Installation
$40 50 per installation (plus $.50 surcharge)
Mobile Home Permit
(i.e. temporary office)
$50 plus $10/renewal
Moving Buildings (Chapter 1007)
Principal Structure
$110 per building (plus $.50 surcharge)
Accessory Structure (larger than
120 sq. ft.)
$50 per building (plus $.50 surcharge)
Accessory Structure (120 sq. ft. or
less)
$25 per building (plus $.50 surcharge)
Pipe fitting (plus surcharge) 120 Sq ft or under, no permit required
Residential (up to 4 units)
Gas, oil piping
$20 per unit
Steam, hot water heating
$25 30 plus $5.00 per 100,000 BTU per hour or
fraction thereof over 200,000 BTU per hour plus $.50
surcharge
Fire extinguishing equipment
Standpipes
$20 per standpipe
Sprinkler equipment
(residential)
$30 plus $4.50 for each ten sprinkler heads or fraction
thereof over then ten heads
Commercial
1.5% of the contract price plus surcharge at .0005
times the contract price
Plumbing Work (plus $.50 surcharge) (Chapter 1004)
Plumbing fixture, devices,
Connections
$15 20 plus $7.00 per fixture, device and connection
Porch *(Valuation per sq. ft. used for valuation
table)
Per Sq. Ft.
Screen only
$21.22
7
Three-Season (wood frame/
windows/doors-NO HEAT)
$42.58
Four Season
$63.55
Raising, shoring
Use valuation table - see surcharge and plan check
fee for additional charges
Remodeling *(Valuation per sq. ft. used for
valuation table)
Per sq. ft. (Use valuation table)
Reshingling
Residential
Tear off: $40 for first 1,000 square feet plus $3 for
each additional 100 square feet or fraction thereof
(plus .50 surcharge)
Overlay: $40 for first 1,000 square feet plus $2 for
each additional 100 square feet or fraction thereof
(plus .50 surcharge)
Commercial
Use Valuation Table
Re-siding/Stucco
Residential
$40 for first 1,000 square feet plus $3 for each
additional 100 square feet (plus .50 surcharge)
Soffit/Fascia: $25 per installation (plus $.50
surcharge)
Commercial
Use Valuation Table
Satellite Dishes
$25 per installation (plus $.50 surcharge)
Signs, Billboards (no surcharge) (chapter 1008)
Signs up to 100 sq ft.
$50 for the first 24 square feet plus $5.00 for each
additional 25 square feet or fraction thereof up to 100
square
Signs 100 sq. ft. and over
$75 for the first 100 square feet plus $10 for each
additional 100 square feet or fraction thereof
Signs refacing or altering
$20 $25 per installation
8
Temporary Signs
$25 $30 per 21 day period (Limit 3 permits per year)
Sprinkling System *(Valuation per sq. ft.
used for valuation table)
$1.55 /sq. ft.
Stucco See Re-siding
Swimming Pools (the City does not fill pools) (Chapter 1009) *(Valuation per sq. ft. used for valuation
table)
Above ground
$6.00
Below ground
$20.00
Fence for Pool
Add $2.00
Tank (fuel, gas, etc.) Removal
$50 per tank
Tank (fuel, gas, etc.) Installation
$100 per tank
Telecommunication Antenna Building
Permit Fee (Chapter 1126)
7% of yearly rent to city (plus .50 surcharge)
$750 plus $.50 surcharge per system installation for
on-city property
Windows
See Door/Window Installation
Woodburning Stove
$25 (plus $.50 surcharge)
ID. OTHER INSPECTIONS/PLANNING FEES
Building Inspections
Inspections outside normal
business hours
$47/hr. (Minimum charge two hours)
Inspections for which no fee is
specifically indicated
$47/hr. (Minimum charge - one half hour)
9
Code AppealText Amendment, City Code
$100$125
Text Amendment: Zoning Code
$150
Comprehensive Plan Amendment
$250
Conditional Use Permit
R-1 to R-2
$100150
All other Districts
$300325
Contractor Licenses (Chapter 1001)
$40 50per year
Verification Fee
$5.00 per permit. (See building procedures)
Development/Site Plan Review
$125/acre, minimum $125, maximum $750.
Fireworks
$550 (excludes disposal fee)
Housing Inspection Fees (Chapter 1005)
Initial and Follow up Inspection
No charge
Each Additional Inspection
$25/inspection
Multiple Dwelling Registration License
(Chapter 1005)
$56/Unit with minimum of $3040 per building per year
Transfer
$15$25
Plan Review Fee
65 percent of permit fee for all commercial permits
and for residential permits for new dwellings, dwelling
additions, garages, garage additions, decks, sheds
over 216 square feet, and major remodeling.
Additional Plan Review Fee required by changes,
additions or revisions to plans $47/ hr. (Minimum
charge one half hour)
Plan review for outside consultants for plan checking
and inspections, or both. Actual costs including
administrative and overhead costs.
Planned Unit Development (PUD) (Chapter
1119, 1120)
$500 plus $500 per acre$750
10
Amendment
$350
Reinspection Fees
$47/hr.
Rezoning
$250/acre, minimum $250, maximum $1,500. $500
Street or Easement Vacation
$200$250
Subdivisions
Minor Subdivision
$200 $250
Major Subdivision
$250 per acre (min. $500) $500
Variance
R-1 to R-2
$100$150
All Other Districts
$300$325
Wetland Alteration Permit
R-1 to R-2
$150
All Other Districts
$200
Wetland Buffer Permit
R-1 to R-2
$25
All Other Districts
$100
*Deposits shall be paid to cover all costs of public notices, materials and staff or consultant time spent in the review,
research or preparation of materials associated with this application. The applicant shall be responsible for all reasonable
incurred costs in excess of the initial deposit amount. Any portion of the deposit not spent or encumbered shall be
refunded to the applicant within thirty (30) days after consideration of the application is completed.
II. MISCELLANEOUS FEES (Copies, Agendas, Maps, Minutes, etc.)
Annual Financial Report $25
Apartment/Multiple Dwelling List
$5.00
Audio Tapes $15.00
11
Blue Prints/Maps
Up to 11 x 17
Blue Line
$2.00
Mylar
$5.00
Colored map
$3.50$5.00
Up to 24 x 36
Blue line
$.50/sq. ft.$5.00
Mylar
$1.00/sq. ft.
Colored map
$5.00$10.00
Capital Improvement Plan
$25
Dog License List
$10$.25/page
Filing Fee for Public Office
$20
Insufficient Funds (NSF) checks
$20$30
Mailed/Faxed Agendas
City Council
$60/year
Planning Commission
$54/year
Special Meeting
$25/year
Work Session
$45/year
Mailed Minutes
City Council
$150/year
Planning Commission
$144/year
Mailed Meeting Packets
City Council
$250/year
12
Planning Commission
$175/year
Work Session
$200/year
Mounds View Business List
$10$.25/page
Municipal Code
$200
Zoning Code Photocopy
$50
CD Rom
$25
Sign Chapter
$5.00
Notary Public
$1.00 plus copy charge
Outdoor Sign Usage
(City Hall) $25 (2 week maximum)
Photocopies
$.25/sheet
Certified Copies
$1.00 plus photocopy fee
Police/Accident Report
$2.00/page
Resident List
$10
Sales Tax
6.5%, maps, copies
Special Assessments Search
$10
Tree Removal
See City Forester
Video Tape Copies
$25
III. POLICE/ADMINISTRATIVE OFFENSES
Crime Free Multi Housing Participant
No charge
Driver License Record (MN)
Resident: No charge
Non-Resident: $3
Driver License Record (Out of state)
$6
Fingerprint Cards
$15 for first card/$5 for each add’l card
Permit Application to Carry Firearm
$10
13
Notary
: $1 plus copy charge
Photocopies
$2/page$.25/page
Police/Accident Reports
$2/page
Police Reports Research
$50/hr for research, plus $2/page for photocopies
Certified Copy of Report
$5 for certification and $2/page
ADMINISTRATIVE OFFENSES
30' Stop Sign
$15
Alcohol in public
$50
Animals
$25
Bldg. And Fire Code
$100
Blocking Mailbox with a Vehicle
$15
Blocking Driveways
$100
Expired Plates/Registration
$25
Fire hydrant
$25
Fire Lane
$25
Fireworks
$100
Garbage Dumping
$100
Handicap Zone
$200
House Numbers
$25
Housing Code/Streets
$100
Junk Vehicles
$50
Junk & Debris
$50
14
Keys in Ignition
$20
Loads limits
$100
Loitering
$25
Loud Parties/Noise
$50
Other Illegal Parking
$15
Park Ordinance
$25
Plate/Tab missing
$20
Public Nuisances
$100
Regulated Business Activity (zoning)
$100
Seat Belts
$25
Signs
$100
Snowbirds
$25
Snowmobiles
$25
Speed, Stop Sign, Semaphore or Unsafe
Lane Use Violations
$40
Tobacco Penalties: Sale to Minors
Administrative Penalty for Businesses
1st Offense
2nd Offense w/I 24 months
3rd Offense w/I 24 months
$150
$400
$500
Administrative Penalties for Individuals
1st Offense:
Subsequent Offenses
$100
$50 per offense
Administrative Penalties for Minors
2nd Offense for possession or use
$50
Trespass
$25
15
Truck parking
$25
Wetlands
$100
Zoning
$100
IV. LICENSES (All licenses subject to a 10% late fee where applicable.)
Amusement Devices and Centers (Chapter 506)
Devices
$15 per location plus $15 per machine (MN Stat.
449.15)
Automobile Sales (Chapter 510)
$150/year
Amusement Rides, Carnivals, Circuses
(Chapter 506)
$125 for first day plus $20 for each additional day
Bowling Alleys (Chapter 507)
$20/alley/year
Boxing and Wrestling Processing Fee
regulated by the State of Minnesota
Cigarette and Tobacco License Fee
(Chapter 512)
$150/year
Dog Licenses (decreased by 50% after one year)
Spayed or neutered
$7/2 years
Unspayed or Unneutered
$13/2 years
Duplicate tags
$2
Garbage and Rubbish Hauler (Chapter
603)
$75 plus $20 per vehicle/year
Gasoline Stations (Chapter 509)
$-60 plus $10 per pump
Kennel (Chapter 701)
Residential
$30/year
Commercial
$50/year
16
Liquor Licenses (Chapter 502, 503)
On-Sale without Cabaret
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is issued primarily as dining area with a
minimum fee of $3,000 and a maximum fee of
$10,000
On-Sale with Cabaret
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is issued primarily as dining area with a
minimum fee of $3,000 and a maximum fee of
$10,000 (Resolution No. 4629)
Temporary Liquor License Fee
$35/event; $10 Investigation Fee if applicant does not
hold license within Mounds View
On-Sale Wine
$800/year
Off-Sale Intoxicating
$200/year
Bottle Club
$330/year
On-Sale Malt Liquor/3.2 Beer
$1,000/year
Off-Sale Malt Liquor/3.2 Beer
$100/year
Set Ups
$330/year
Club
$330/year
Investigation Fee:
Wine/General Liquor
Single Person
$300/$350
Partnership
$365/$385
Corporation
$400/$450
Peddlers/Transient Merchant/Solicitor
(Chapter 504)
$60/day
$100/month
$500/year
Investigation Fee
$10 investigation fee for new peddler
I.D. Card
$2.50/person
17
Recuperation of Half Way House (Chapter 511)
Less than 10 beds
$33/year
10-49 beds
$55/year
50-59 beds
$82/year
Over 100 beds
$110/year
Restaurants (Chapter 505)
Class A (occupancy load greater
than 100)
Operating 16
hours/day or less
$275
Operating more than
16 hours/day
$550
Class B (occupancy load of 100 or
less)
Operation 16
hours/day or less
$165/year
Operating more than
16 hours/day
$330/year
Tattoo and Body Piercing License /Investigation Fee
Enterprise License
License Fee $250
Investigation Fee $100
Specialist License
License Fee $100
Investigation Fee $100
Temporary License
$100
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise License
$75
Therapist License
$35
18
Investigation Fee
Individual
$50
Partnership/
Corporation
$350
V. MOUNDS VIEW COMMUNITY CENTER
Mounds View Banquet and Conference Center
Basic Services
Sun.-Thurs.
Full room (up to 330 guests)
Half room (up to 150 guests)
1/3 room (up to 75 guests)
Friday (no half room)
Saturday (no half room)
$250/3hr min.; $75/each add’l hr
$125/3hr min.; $50/each add’l hr
$75/3hr min.: $25/each add’l hr
$500 Residents/$600 Non-residents
$600 Residents/$700 Non-residents
Non-profit rentals (Mounds View groups
only. Based on availability. Not available
Fridays and Saturdays).
$50/3 hr min. for ½ room only
$100/3hr min for full room
Down Payment (required to reserve room)
$250
Damage Deposit
$250 (will be returned within 48 hours after the event)
Gym Rental $25/hr half gym
$50/hr whole gym
19
Open Gym
Punch Card (access to open gym and
weight room)
Resident Non-resident
$ 1 Youth $3 Youth
$ 2 Adult $5 Adult
$17 for 20 visits—Youth (residents)
$34 for 20 visits---Adults (residents)
Park Shelter Rental
$50 clean-up deposit and $50 key deposit plus $20
fee for residents or $50 fee for non-residents.
Community Room Rental
$10/hr Resident
$15/hr Non-Resident
$30/hr Corporation
$25 deposit required to bring in food. No charge for
community organization meetings.
CITY HALL ROOM RENTAL
City Hall
The following organizations are recognized by the
Mounds View City Council as being allowed to hold
organizational meetings atCity Hall: TOPS, Lions,
Quilters, Sunnyside School Reading Group, Irondale
Hockey, Ramsey County Charter Commission. The
use of space in City Hall will be free of charge for
these organizations. All other organizations are
encouraged to contact the Mounds View Community
Center regarding room rental.
VI. WATER, SEWER, STREET AND OTHER FEES
Late Payment
10% of bill
Load Limits Permit Fee
$20/entry/truck
Meter Testing (Chapter 906)
$50 (free if meter is faulty)
MIU/MXU Cost (New Construction Only)
$105 plus tax/$125 plus tax
20
Park Dedication Fee (Chapter 1204)
Residential Subdivision
(Less than one acre)
5% Market value of land -- cash dedication
Residential Subdivision (One acre or
more)
10% Market value of land -- cash dedication
Commercial & Industrial
Subdivisions
10% Market value of land -- cash dedication
Sewer Availability Charge (SAC)
$1,27500 (effective 1/1/02 per Metro Waste
Control Commission).
Sewer Charge
$47per REC (Billed quarterly. Effective
January 1, 1999 per Ordinance 623.)
Sewer Connection/Repair Permit
$25 (no surcharge)
Service Restoration
$75 between 7:00 a.m. and 3:30 p.m., M-
F;$100 between 3:30-5:30 p.m., M-F; No
restoration after 5:30 p.m. or on weekends or
holidays.
Shut-Off and Curb Stop
cost plus 10% for handling and sales tax
Street Light Utility - User Fees (Chapter 904) (Pending City Council Approval Dec. 9, 2002)
Residential (includes single family
homes, duplexes, fourplexes,
condominium and townhomes)
$..76/unit (monthly)$3.25/unit/quarter
Commercial/Industrial
$3.80/acre (monthly)$16.25/acre/quarter
Institutional/Charitable
$3.80/acre (monthly)$16.25/acre/quarter
Apartments
$3.36/acre (monthly)$14.37/acre/quarter
Street Opening Permit
$20 plus $500 to $700 per opening (check with
Public Works/Community Development
Department for exact amount)
Storm Water Management (SWM) (Chapter 908)
R-1
$202/lot
R-2
989/acre
21
R-3
$1,429/acre
R-4, R-0, B-1
$1,429/acre
B-2, B-3, B-4, I-1, PUD
$1,996/acre
Surface Storm Water Management Rates: (Pending City Council Approval Dec. 9, 2002)
R1, R2 Single & Two Family
Residential
$1.33/month $5.50/quarter
R-3 Medium Density Residential
$7.27/month $30.06/quarter
R-4, R-5, R0 High Density
Residential Mobile Homes
$8.82/month $36.47/quarter
Residential Office B-1, B-2, B-3, B-4
Neighborhood Business Limited
Business
$11.31/month$46.77/quarter
Highway Business, Regional
Business I-1 Industrial
$8.82/month$36.47/quarter
PF Public Facilities
$3.48/month$14.39/quarter
PUD Planned Unit Development
$10/month$41.35/quarter
CRP Conservancy, Recreation and
Presentation
$1.23/month$5.09/quarter
School/Church, Public, Private
$4.06/month$16.79/quarter
Tapping (water or sewer)
City does not perform this service
Unit Charge (Sewer)
$100 per new structure
Water Availability Charge (WAC)
Residential
$225$275/unit
Commercial/Industrial
larger of $900/acre or $224/36,000 Gallons of
Water Consumption of Water
Water Charge
$1.45/1,000 gallons (Effective January 1, 1999
per Ordinance 623).
22
Water Connection/Repair Permit
Inspection
An after hours inspection of a water and/or
sewer connection or repair will be charged as a
callout. A callout is defined as a minimum of
two hours pay at one and one-half (1 ½) times
the employee’s base pay rate.
Service less than 4 inches
$25 (no surcharge)
Service 4 inches or greater
$50 (no surcharge)
Water Disconnect/Reconnect in Spring
$25
Water Hydrant Deposit
$500
Water used from hydrant:
$1.45/1,000 gallons
Meter Deposit, 2- 3":
$500
5/8" Meter Deposit:
$100
Wrench Deposit:
$100
Hose Deposit:
$100 per hose
Adapters:
$100 deposit
Water Meter
$100plus tax
Water Quality Testing Charge
$1.43 per quarter (MNC - per connection)
Utility Bill Assessment Search
$10
VII. The Bridges
Green Fee (Weekday)
Green Fee (Weekend)
Juniors 17 and under
Senior 58 and older
$14$15
$15$16
$3 off
$2 off
Golf Cars
Weekdays before noon
$12
$6$8
Pull Carts $2
23
Range balls
One token
Two tokens
Three tokes
$4 (small bucket)
$7$8 (large bucket)
$10$11 (jumbo bucket)
Golf instruction
One hour lesson
$45$50
December 9, 2002
Item 06C
Resolution 5894 Closing City Hall
RESOLUTION NO. 5894
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION CLOSING CITY HALL FOR
CHRISTMAS EVE (DECEMBER 24, 2002) and
NEW YEAR’S EVE (DECEMBER 31, 2002)
WHEREAS, Section 3.10 of the City of Mounds View Personnel Manual
states that employees will have “4 hours [off] New Year’s Eve Day…in years where New
Year’s Eve…falls on a Monday, Tuesday, Wednesday, Thursday; and
WHEREAS, in 2002 New Year’s Eve falls on a Tuesday and New Year’s
Day falls on a Wednesday; and
WHEREAS, Section 3.10 of the City of Mounds View Personnel Manual
states that employees will have “4 hours [off] Christmas Eve Day…in years where
Christmas Eve…falls on a Monday, Tuesday, Wednesday, Thursday; and
WHEREAS, in 2002 Christmas Eve falls on a Tuesday and Christmas
falls on a Wednesday; and
WHEREAS, staff is anticipating few, if any, calls or visits from residents
on Christmas Eve and New Year’s Eve; and
WHEREAS, it is anticipated that several employees will request the use
of personal time on Christmas Eve and New Year’s Eve.
NOW, THEREFORE, BE IT RESOLVED that City Hall will be closed all
day December 24, 2002 and all day December 31, 2002; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that all employees
will be given the option of using 4 hours of vacation, flex time, compensatory time or
unpaid leave; and
NOW, THEREFORE, BE IT FINALLY RESOLVED that all police
personnel will work their regularly scheduled hours.
December 9, 2002
Item 06C
Resolution 5894 Closing City Hall
Adopted this 9th day of December, 2002.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by: Marty
Second by: Quick
Sonterre A
Quick A
Stigney A
Marty A
Thomas A
Item No. 6D
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: 2002 Well Rehabilitation Project
Resolution No. 5889 Awarding the Construction
Contract Award
Meeting Date: December 9, 2002
Background:
On November 12, 2002 City Council adopted Resolution No. 5877 approving the
plans and specifications and establishing a bid date for the 2002 Well
Rehabilitation Project.
Bids for the 2002 Well Rehabilitation Project were received at 10:00 a.m. on
Tuesday, December 3, 2002 at City Hall. Attached is a copy of the bid tabulation
for the received bids.
Discussion:
The 2002 Well Rehabilitation Project includes Wells Number 1 and 2.
Bid Review - A total of three (3) bids were received for this project. The low bid
of $51,150.00 was submitted by Keys Well Drilling Company of Saint Paul
Minnesota. A bid bond for five percent (5%) of the bid amount was included with
the bid. The bid has been reviewed and found to be in order.
A complete bid summary is as follows:
E.H. Renner and Sons Well No. 1 $31,911.00
Well No. 2 $32,585.00
TOTAL $64,496.00
Keys Well Drilling Co. Well No. 1 $25,975.00
Well No. 2 $25,175.00
TOTAL $51,150.00
Bergerson-Caswell Well No. 1 $31,623.50
Well No. 2 $27,857.50
TOTAL $59,481.00
Recommendation:
It is recommended the Council adopt the attached resolution awarding the
construction contract to Keys Well Drilling Company for the 2002 Well
Rehabilitation Project in the amount of $51,150.00.
Respectfully Submitted,
Greg Lee, Director of Public Works
RESOLUTION NO. 5889
AWARDING THE CONSTRUCTION CONTRACT FOR THE 2002 WELL
REHABILITATION PROJECT AND AUTHORIZING THE MAYOR AND CITY
ADMINISTRATOR TO SIGN SAID CONTRACT
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
WHEREAS, pursuant to Resolution No. 5877 adopted by the City
Council on November 12, 2002 sealed bids were received and tabulated on
December 3, 2002, at 10:00 a.m. for the 2002 Well Rehabilitation Project; and
WHEREAS, the low responsive and responsible bid was received
from Keys Well Drilling Company at their bid price of $51,150.00; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Mounds View, Ramsey County, Minnesota as follows:
1. That the bid of Keys Well Drilling Company in the amount of
$51,150.00 for the 2002 Well Rehabilitation Project is the lowest
responsive bid.
2. That a contract to perform said work is awarded to Keys Well
Drilling Company and that the Mayor and City Administrator are
hereby authorized and directed to enter into a contract with said
bidder.
3. The Public Works Department is authorized and directed to return
the deposit made for said bids, except the deposit of the successful
bidder, which shall be retained until a contract has been signed.
Adopted this 9th day of December 2002.
________________________________
Richard Sonterre, Mayor
ATTEST:
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
Item No. 7C&D
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
CC: Kathleen Miller, City Administrator
Item Title/Subject: Resolution 5899 Adopting the 2003 Property Tax Levy
and General Fund Budget and Resolution 5900 Adopting
the 2003 Budgets for Funds Other than the General
Fund
Date of Report: December 5, 2002
The City Council and staff have been working on the 2003 operating budgets for all city
funds throughout the summer and fall. Numerous drafts of the budget have been
produced and updated as information was refined and decisions were made.
In a final review during the preparation of the attached resolutions, I discovered just one
additional change that needs to be incorporated. The debt service funds receive their
income as a transfer from the TIF District Funds. When the last change to debt service
was made, the transfer got adjusted on the debt service side, but not on the TIF District
side. Transfers between funds were not in balance as a result.
Correcting this requires that the TIF District budgets be adjusted to increase transfers to
the debt service funds. TIF District #2 transfers to other funds increase from $181,358
to $181,496 and total expenses increase from $228,703 to $228,841. TIF District #3
transfers to other funds increase from $218,110 to $218,274 and total expenses
increase from $521,137 to $521,301.
Since the City Council has received updated copies of the budget as budget meetings
have been held, I would like to economize on copying costs by not reprinting complete
new drafts for everyone at this time. I will print a couple of complete, clean, new drafts
for public inspection at the meeting on December 9, 2002. I will do the same for any
City Council member who wishes to have a new draft.
Complete, new copies of the budget will be produced after it is adopted.
Although the City Council and Staff have worked on the long-range capital improvement
plan, it is nowhere near completion. It will need to be taken up by the new City Council
and added to the budget in early 2003.
The attached Resolutions 5899 and 5900 adopt the property tax levy and operating
budgets for all operating funds. The capital projects funds are left out and 2003 budgets
for them will need to be adopted when the long-range capital improvement plan is
completed.
If final action on the property tax levy and budgets isn’t completed at the December 9,
2002 meeting, the City Council will need to schedule an additional meeting and must
adopt a final tax levy and budget by December 28, 2002. The result must be certified to
Ramsey County by December 30, 2002.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5899
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
ADOPTING THE 2003 PROPERTY TAX LEVY AND GENERAL FUND BUDGET
WHEREAS, the City Council conducted numerous meetings and made available
detailed copies of the proposed 2003 Budget; and
WHEREAS, the City Council held a public hearing in accordance with the State
of Minnesota Truth In Taxation requirements on the proposed 2003 Budget on
December 2, 2002; and
WHEREAS, when the Fire Improvement Bonds of 1991 were issued, the City’s
2003 debt service payment was scheduled to be $77,339, however, due to changes in
the allocation of costs between participating cities, Mounds View’s actual 2003 debt
service cost on said bonds will be $65,658.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View that the following appropriations for the calendar year 2003 are hereby
approved:
GENERAL FUND: Amount
City Council $ 56,553
Advisory Commissions 14,050
City Administrator 202,068
Elections 23,125
Central Services 284,140
Finance 191,585
Community Development 357,409
Police 1,741,939
Fire 181,155
Public Works Admin. 87,450
Streets 679,194
Fleet management 80,300
Building maintenance 113,020
Recreation 143,040
Parks & Athletic Fields 331,038
Forestry 61,280
Convention & Visitors 57,000
Social services 16,559
Contingency 97,969
Transfer To Other Funds 75,000
Community Center 100,000
Fitness Program 5,000
Fire Bonds of 1991 Debt Service 65,658
Total General Fund $4,964,532
Resolution 5899,
Page 2
BE IT FURTHER RESOLVED, that following property tax levy for 2003 is hereby
approved:
General levy $2,543,290
Fire Improvement Bond levy 65,658
Total 2003 property tax levy $2,608,948
and the City Clerk-Administrator is hereby directed to notify Ramsey County and the
State of Minnesota of said 2003 property tax levy.
BE IT FURTHER RESOLVED, that, the final detail of the 2003 budget shall be
incorporated with and included as part of this resolution as Attachment A.
Said resolution was declared to have been duly passed and adopted this 9th day of
December, 2002.
ATTEST:
Mayor
(SEAL)
City Administrator
Motion By:
Second By:
Sonterre:
Quick:
Thomas:
Marty:
Stigney:
RESOLUTION NO. 5900 ADOPTING THE 2003 BUDGETS FOR FUNDS OTHER THAN THE GENERAL FUND CITY OF MOUNDS VIEW County of Ramsey State of Minnesota
WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall on the 2003 operating budgets for funds other than the General Fund; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2003 are hereby approved: FUND: Amount Water $1,050,219 Wastewater 1,355,091 Surface Water 153,165 Street Lighting 82,389
Golf 1,001,393 Cable TV 65,143 DARE 4,200 Police Grants 12,000 Forfeiture 5,600
Community Center 541,017 Recycling grant 24,877 Lakeside Park 23,750 Vehicle & equipment 345,000 Economic Development 462,886 TIF District #1 544,406
TIF District #2 228,841 TIF District #3 521,301 Debt Service TIF Bonds of 94B 953,580 Debt Service TIF Bonds of 96A 389,875 Debt Service TIF Bonds of 96B 106,313
Debt Service TIF Bonds of 01A 67,625 BE IT FURTHER RESOLVED, that, the final detail of the 2003 budget shall be incorporated with and included as part of this resolution as Attachment A.
Passed and adopted this 9th day of December, 2002.
Resolution 5900,
Page 2
ATTEST:
________________________________
Richard Sonterre, Mayor
(SEAL)
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
Item No.7E
Type of Business:CB
Meeting Date: December 9, 2002
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Consideration of Resolution 5903 Appointing Michael
Sommer as Police Chief
Date of Report: December 5, 2002
Upon direction from the Police Civil Service Commission to proceed with hiring for the Police
Chief position, staff advertised the position and received approximately 23 applications. The
interview committee included the City Administrator, Assistant City Administrator, Police Civil
Service Commission Chair, League of Minnesota Cities Human Resources Manager and the
Brooklyn Park Police Chief. Mr. Michael Sommer was selected as the best candidate for the
position.
Mr. Sommer is currently employed as a Lieutenant with the Anoka County Sherrif’s Office where
he supervises 25 employees and serves as the training director for 226 staff and 375 police
officers within Anoka County. Mr. Sommer is responsible for managing the civil, court security
and transport units. He also manages a division budget of $2 million. Prior to his current
position, Mr. Sommer served as Investigator/Polygraph Examiner and as Deputy Coroner for
Anoka County.
Mr. Sommer also served as a police officer for the City of Blaine for six years.
Mr. Sommer holds a Master of Arts in Public Safety Administration and Education, a Mini MBA
for government managers, a Bachelor of Arts in Criminal Justice Studies and a certificate from
the FBI Law Enforcement Executive Development Seminar.
Staff recommends that the City Council accept the recommendation of the Police Civil Service
Commission and appoint Michael Sommer as the Police Chief. His compensation package will
include the following provisions:
• Step 3 ($32.42) to start
• Step 4 ($34.23) after six months pending satisfactory performance
• Step 5 ($36.03) after one year pending satisfactory performance
• 30 days of banked sick leave
• 15 days of banked vacation
• 15 days annual vacation accrual for years 1-5
Mr. Sommer’s appointment is contingent upon a satisfactory physical and drug screen. His start
date will be January 13, 2003.
Recommendation
Adopt Resolution 5903 appointing Michael Sommer as Police Chief.
RESOLUTION NO. 5903
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPOINTING MICHAEL SOMMER AS POLICE CHIEF
WHEREAS, upon direction from the Police Civil Service Commission the Police
Chief position was advertised; and
WHEREAS, the City has received and reviewed approximately 23 applications
for the position and interviewed four candidates; and
WHEREAS, the Police Civil Service Commission has reviewed the qualifications
of the top three candidates and the criminal and psychological background information for the
top candidate, Michael Sommer; and
WHEREAS, the Police Civil Service Commission has ranked the top three
candidates and has voted to certify the following list of three names to the City Council:
1. Michael Sommer
2. Mark Twombly
3. David Langfellow
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
accepts the recommendation of the Police Civil Service Commission to appoint Michael
Sommer as Police Chief for the City of Mounds View, and
BE IT FURTHER RESOLVED that Mr. Sommer’s appointment is
contingent upon a satisfactory physical examination and drug screen; and
BE IT FURTHER RESOLVED that Mr. Sommer will start at Step 3
($32.42) with an increase to Step 4 ($34.23) after six months of employment pending
satisfactory performance and an increase to Step 5 ($36.03) after one year of employment
pending satisfactory performance; and
BE IT FURTHER RESOLVED that Mr. Sommer will receive 30 days of banked
sick leave and three weeks of banked vacation. Mr. Sommer will accrue three weeks of
vacation annually for the first five years of employment. All other personnel policies will apply
normally.
NOW, THEREFORE, BE IT FINALLY RESOLVED that Mr. Sommer’s start date
will be January 13, 2003 at which time Mr. Sommer will become eligible for benefits as outlined
in the City’s personnel manual.
Adopted this 9th day of December, 2002.
ATTEST:
Richard Sonterre, Mayor
(SEAL)
Kathleen F. Miller, City Administrator
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
Item No.7F
Type of Business:CB
Meeting Date: December 9, 2002
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Consideration of Resolution 5895 Appointing Mary
Burg as the Golf Course Manager
Date of Report: December 5, 2002
Upon direction from the City Council to proceed with hiring for the Golf Course Manager
position, staff advertised the position and received approximately 15 applications. The
interview committee included the City Administrator, Assistant City Administrator,
Community Development Director and the current Golf Course Manager. Mrs. Mary
Burg was unanimously selected as the best candidate for the position.
Mrs. Burg is currently employed with the City of New Brighton as the Golf Operations
Manager. She has a two-year degree in turf management and 17 years of management
experience as a golf course superintendent. She is also currently studying for a BA in
Business Administration. She has extensive experience developing and monitoring
budgets and managing personnel.
Staff recommends that the City Council appoint Mrs. Mary Burg as the new Golf Course
Manager with the following compensation schedule:
• Step 3 ($59,400) to start
• Step 4 ($62,700) after six months pending satisfactory performance
• Step 5 ($66,000) after one year pending satisfactory performance
Staff is recommending that Mrs. Burg begin employment with the City by working up to
10 hours per week from December 23, 2002-February 2, 2003. This reduced schedule
would give Mrs. Burg the opportunity to begin managing the golf course at the same rate
as the current interim Golf Course Manager. In addition, this reduced schedule does not
lock the City into paying a full salary and benefits during the period that the golf course is
actually closed. Although Mrs. Burg’s official appointment to the position would be
December 23, 2002, she would begin full-time employment February 3, 2003—
approximately one month before the golf course opens. On February 3, 2003, Mrs.
Burg would become eligible for benefits as per the City’s personnel manual.
Mrs. Burg has been advised that if her appointment is approved by the City Council, the
offer of employment will be contingent upon satisfactory reference, criminal, credit and
driver’s license background checks.
Recommendation
Adopt Resolution 5895 Appointing Mrs. Mary Burg as the City’s Golf Course Manager
RESOLUTION NO. 5895
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPOINTING MARY BURG AS THE
GOLF COURSE MANAGER
WHEREAS, upon direction from the City Council the Golf Course
Manager position was advertised ; and
WHEREAS, the City has received and reviewed approximately 15
applications for the position and interviewed four candidates; and
WHEREAS, Mary Burg’s skills and experience most closely match the
City’s needs.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council appoints Mary Burg as the City of Mounds View Golf Course Manager, and
BE IT FURTHER RESOLVED that the City Council authorizes a
starting salary Step 3 ($59,400) with an increase to Step 4 ($62,700) after six months of
employment pending satisfactory performance and an increase to Step 5 ($66,000) after
one year of employment pending satisfactory performance; and
BE IT FURTHER RESOLVED that pending satisfactory reference,
criminal, credit and driver’s license background checks Mrs. Burg will begin employment
with the City on December 23, 2002 working up to 10 hours weekly at a rate of $28.55
per hour (step 3); and
BE IT FURTHER RESOLVED that Mrs. Burg will begin working full-time
February 3, 2003 at which time Mrs. Burg will become eligible for health insurance and
other benefits as outlined in the City’s personnel manual.
Adopted this 9th day of December, 2002.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
Item No. 07H
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Mayor and City Council
From: Nyle Zikmund, Fire Chief
Item Title/Subject: 3rd Quarter 2002 Report
Meeting Date: December 9, 2002
We continue to make great progress with the FDM project it is not without some pain and
suffering as we are still not there and will probably need one more visit from the manufacturer
for more training. We have provided the developer with a three page detailed list of our issues
and concerns and are awaiting their reply.
I am very pleased to report that the Chaplain program is just about ready to implement as
interviews were conducted and completed with initial training underway. We ended up with five
local clergy applying, all who were accepted, and all who have begun their training. We expect
the members to be available via a pager system by the first part of the new year.
The Van Fire continues to occupy a portion of our time with several of us present at the scene
giving a presentation to a regional chapter of the International Police Chaplains Conference.
Additionally, some of you may have caught the I Team report on WCCO TV and the subsequent
piece on the CBS Evening news the next night.
Under the anit-terrorrism category several of the chief officers attended a two day seminar hosted
by the Minnesota State Fire Chiefs and focusing on dealing with attacks. Speakers included a
contingent from Israel who were incredible and a member of the FBI as well as the Emergency
Manager form Suffolk County, Pennsylvania where the jet crashed and the miners were trapped.
Additionally, we continue to work on a grant proposal from the state and fed for moneys already
appropriated by both. The lions share of the grant money is available through Anoka County
($537,000) for which a working group has been put together to identify needs. We will have the
opportunity to apply for both an equipment and training grant separate from this and will be
pitching a command vehicle and a scenario drill. Additionally, we are also working in the
Ramsey County process, as Mounds View is located in Ramsey County.
I met with the fire marshals from all three cities to discuss and establish inspection goals for the
upcoming year. From our long range planning process we arrived at an ideal goal of having all
hazard occupancies inspected yearly with the remaining occupancies inspected on a three year
cycle. Hazard occupancies include not only hazardous manufacturing but assemblies, licensed
facilities, and multifamily.
Item No.
Type of Business: CA
Page 2
In Mounds View and Spring Lake Park this appears an achievable goals as they both result in
about one inspection per week, a little more in Mounds View and a little less in Spring Lake
Park. Unfortunately, in Blaine, due to the size and continued growth, we do not see an ability to
inspect existing occupancies on less than a five year cycle. This may change as time goes on and
new construction slows down.
The last item on the highlight screen is the implementation of the mini-pumper into service at the
City of Blaine to provide daytime coverage for the station four area. From purchase to service
was less than three weeks including purchasing of all loose equipment, training, and
modifications to the garage space at Blaine City Hall.
Item No. 7I
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
RESOLUTION NO. 5901
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE FOR KATHLEEN MILLER
WHEREAS, Kathleen Miller has resigned from her position as City Administrator
with the City of Mounds View effective December 31, 2002; and
WHEREAS, Section 4.35D: Separation Compensation of the City’s personnel
manual indicates that an employee will be compensated for accrued vacation time and
50% of accrued sick leave upon separation; and
WHEREAS, the balance of accrued and unused vacation time was 159.30 hours
on November 22, 2002 and the employee will accrue another 9.24 hours of vacation
time through December 31, 2002; for a potential total of 168.54 hours; and
WHEREAS, the balance of accrued and unused sick leave time was 301.65
hours on November 22, 2002 and the employee will accrue another 7.40 hours of sick
leave time through December 31, 2002; for a potential total of 309.05 hours; and
WHEREAS, Kathleen Miller’s current annual salary is $87,963.20 which
translates to a rate of pay of $42.29 per hour; and
WHEREAS, the maximum potential payout of vacation time will be 168.54 hours
x $42.29 = $7,127.56 and the maximum potential payout of sick leave time will be
309.05 hours x 50% x $42.29 = $6,534.86 for a total of $13,662.42; and
WHEREAS, Kathleen Miller intends to use vacation time during the time between
November 22, 2002 and December 31, 2002.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approve a one-time payout of accrued and unused vacation time in an amount not to
exceed $7,127.56 and 50% of accrued and unused sick leave in an amount not to
exceed $6,534.86 as of December 31, 2002 to Kathleen Miller and authorizes the
Finance Department to recalculate these amounts on December 31, 2002 so as to
deduct any vacation or sick leave used during the November 22 through December 31,
2002 period.
Adopted this 9th day of December 2002.
Resolution 5901,
Page 2
ATTEST:
________________________________
Richard Sonterre, Mayor
(SEAL)
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
Item No. 7J
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
RESOLUTION NO. 5902
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE FOR GIVONNA REED
WHEREAS, Givonna Reed has resigned from her position as Assistant City
Administrator with the City of Mounds View effective December 31, 2002; and
WHEREAS, Section 4.35D: Separation Compensation of the City’s personnel
manual indicates that an employee will be compensated for accrued vacation time and
50% of accrued sick leave upon separation; and
WHEREAS, the balance of accrued and unused vacation time was 115.56 on
November 22, 2002 and the employee will accrue another 6.16 hours of vacation time
through December 31, 2002; for a potential total of 121.72 hours; and
WHEREAS, the balance of accrued and unused sick leave time was 216.47 on
November 22, 2002 and the employee will accrue another 7.40 hours of sick leave time
through December 31, 2002; for a potential total of 223.87 hours; and
WHEREAS, Givonna Reed’s current salary is $61,963.46 which translates to a
rate of pay of $29.79 per hour; and
WHEREAS, the maximum potential payout of vacation time will be 121.72 hours
x $29.79 = $3,626.04 and the maximum potential payout of sick leave time will be
223.87 hours x 50% x $29.79 = $3,334.54 for a total of $6,960.58; and
WHEREAS, Givonna Reed intends to use vacation time during the time between
November 22, 2002 and December 31, 2002.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approve a one-time payout of accrued and unused vacation time in an amount not to
exceed $3,626.04 and 50% of accrued and unused sick leave in an amount not to
exceed $3,334.54 as of December 31, 2002 to Givonna Reed and authorizes the
Finance Department to recalculate these amounts on December 31, 2002 so as to
deduct any vacation or sick leave used during the November 22 through December 31,
2002 period.
Adopted this 9th day of December 2002.
Resolution 5902,
Page 2
ATTEST:
________________________________
Richard Sonterre, Mayor
(SEAL)
________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second:
Sonterre:
Stigney:
Marty:
Thomas:
Quick:
December 9, 2002
Item 08A
Resolution 5888
RESOLUTION NO. 5896
CITY OF MONDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A WAGE ADJUSTMENT
FOR AARON BACKMAN
WHEREAS, Aaron Backman is a regular full-time employee who began
working for the City of Mounds View on December 17, 2001 as the Economic
Development Coordinator; and
WHEREAS, Mr. Backman’s supervisor has rated his performance
satisfactory or higher; and
WHEREAS, it is recommended that Mr. Backman’s wages be adjusted
from step 3 ($21.89) to step 4 ($23.11).
NOW, THEREFORE BE IT RESOLVED that the Mounds View City
Council does hereby approve a wage adjustment for Aaron Backman from from
step 3 ($21.89) to step 4 ($23.11) effective December 17, 2002.
Presented this 9th day of December, 2002.
____________________________________
Rich Sonterre, Mayor
(ATTEST)
____________________________________
Kathleen F. Miller, City Administrator
(SEAL)
Motion By: Marty
Second By: Stigney
Sonterre: A
Quick: A
Stigney: A
Thomas: A
Marty: A
December 9, 2002
Item 08B
Resolution 5897
RESOLUTION NO. 5897
CITY OF MONDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A WAGE ADJUSTMENT
FOR JEREMIAH ANDERSON
WHEREAS, Jeremiah Anderson is a regular full-time employee who
began working for the City of Mounds View on December 30,1999 as the
Housing/Code Enforcement Inspector; and
WHEREAS, Mr. Anderson’s supervisor has rates his performance
satisfactory or higher; and
WHEREAS, it is recommended that Mr. Anderson receive a step increase
from step four to step five.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City
Council does hereby approve a step increase for Jeremiah Anderson from
$18.35 per hour (step 4) to $19.31 per hour (step 5) effective December 30,
2002.
Presented this 9th day of December, 2002.
____________________________________
Rich Sonterre, Mayor
(ATTEST)
____________________________________
Kathleen F. Miller, City Administrator
(SEAL)
Motion By: Marty
Second By: ????
Sonterre: A
Quick: A
Stigney: A
Thomas: A
Marty: A
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
November 25, 2002
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:03 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty (arrived at 7:06 p.m.), Stigney, and Thomas.
3. APPROVAL OF AGENDA
City Administrator Miller indicated that there would be a closed session. She then asked that a
personnel matter be added under reports.
City Attorney Riggs asked that Mounds View versus Gridley be added under reports.
A. Monday, November 25, 2002 City Council Agenda.
MOTION/SECOND: Quick/Thomas. To Approve the November 25, 2002, City Council
Agenda as amended.
Ayes - 5 Nays – 0 Motion carried.
4. PUBLIC INPUT
David Jahnke of 8428 Eastwood Road congratulated Mr. Linke, Ms. Gunn and Mr. Marty for
winning the election to Council. He then said he is concerned that the people of Mounds View
do not really know what is going on so he took an informal survey of 20 houses and not one of
the residents was aware that the golf course had three loans against it.
Mr. Jahnke indicated he is concerned that the new Council maintain accountability for what is
going on in the City. He then said that he has heard talk that the experts think that adding
another 9 holes at the golf course would help make money. He then said that the experts also
thought the course would make money as it is so you cannot always trust the experts.
Mr. Jahnke commented that he had read in the paper that the New Brighton course did not make
money last year. He then said he hopes the future government pays attention and takes time for
slow solid decisions.
Mounds View City Council November 25, 2002
Regular Meeting Page 2
City Administrator Miller handed out a letter submitted by Michelle Sandback of 2356 Sherwood
Road and indicated the request was for Council to pass a Resolution stating that the City Council
meeting agendas and minutes will be available at the Ramsey County Library.
Council Member Marty indicated he had gone to the library earlier in the year to see whether the
minutes were available and found that there were minutes and agendas for 2000 but not for this
year. He then suggested Staff check with the library to see if citizens could use the computer and
download the minutes from the City’s website.
Mayor Sonterre asked Staff to check with the library to see if the library could accommodate that
request.
5. JUST AND CORRECT CLAIMS
Council Member Marty commented that he had gotten some of his questions answered prior to
the meeting but did not have a chance to contact Mr. Lee about Check Number 109716 in the
amount of $8,147 for root control.
Public Works Director Lee indicated that the check was for doing annual root control on the
City’s sanitary sewer system.
Council Member Marty asked why there were two charges for election meals, one for $372 and
one for $350.00.
Finance Director Hansen indicated that only one check was being paid out to Elegant Thymes for
the meals but two checks are used in order to create an audit trail for accounting purposes. The
first check is made out as an expenditure in the elections account and the second is recorded into
the Community Center budget as revenue.
Council Member Marty asked why the checks were for two different amounts.
Finance Director Hansen indicated the difference is sales tax paid to the state.
Council Member Marty asked for clarification on Check Number109775 to Sysco for tissue.
Finance Director Hansen indicated the charge was for 15 cartons of toilet tissue for the
Community Center.
Council Member Stigney asked if the coffee services fee for $72.98 was for employees’ coffee.
Finance Director Hansen indicated it was.
MOTION/SECOND: Marty/Thomas. To Approve Just and Correct Claims as Presented.
Mounds View City Council November 25, 2002
Regular Meeting Page 3
Council Member Marty indicated he would like to discuss doing away with the Visa cards at a
work session as it seems to be costing a lot in staff time.
Mayor Sonterre indicated a Resolution would be needed and it would be more appropriately
discussed at a work session.
Ayes – 5 Nays – 0 Motion carried.
6. CONSENT AGENDA
A. Licenses for Approval
B. Resolution 5887 Approving a Flexible Spending Contract with SBS
C. Resolution 5881 Approving a Contract with Springsted, Inc. for Continuing
Disclosure Services During the Year 2003
MOTION/SECOND: Marty/Stigney. To Approve the Consent Agenda as Presented.
Ayes – 5 Nays – 0 Motion carried.
Mayor Sonterre noted for the record that SBS stands for Secure Benefits Systems.
7. COUNCIL BUSINESS
A. Resolution 5886 Closing the Citizen Donation Fund and the Employee Pop Fund
Finance Director Hansen indicated that as part of his review to assist the City in complying with
the new government accounting standards he has found that the citizen donation fund and the
employee pop fund are lumped into the agency funds and that is not an appropriate location for
them. He then recommended splitting the donation fund by placing the funds to assist citizens in
emergency situations to the police budget and the remainder going to park and recreation.
Finance Director Hansen indicated the employee pop fund receives commissions off of the pop
machine in City Hall and was used for employee appreciation events. He then recommended that
the amounts be rolled in to the general funds in order to clean up the balance sheet.
MOTION/SECOND: Stigney/Sonterre. To Waive the Reading and Approve Resolution 5886, a
Resolution Closing the Citizen Donation Fund and the Employee Pop Fund.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council November 25, 2002
Regular Meeting Page 4
8. SPECIAL ORDER OF BUSINESS
A. Resolution 5882 Approving a Step Increase for Charlie Hansen
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5882, a
Resolution Approving a Step Increase for Charlie Hansen.
Council Member Stigney asked to have the Resolution read.
The Motioner removed the waiving of the reading.
Mayor Sonterre read Resolution 5882.
.
Ayes – 5 Nays – 0 Motion carried.
B. Resolution 5883 Approving a Step Increase for Jim Ericson
MOTION/SECOND: Marty/Thomas. To Approve Resolution 5883, a Resolution Approving a
Step Increase for Jim Ericson.
Council Member Marty asked to have Resolution 5883 read.
Mayor Sonterre read Resolution 5883.
Ayes – 5 Nays – 0 Motion carried.
C. Resolution 5884 Approving a Step Increase for Tim Brennan
MOTION/SECOND: Marty/Quick. To Approve Resolution 5884, a Resolution Approving a
Step Increase for Tim Brennan.
Mayor Sonterre read Resolution 5884.
Ayes – 5 Nays – 0 Motion carried.
D. Resolution 5885 Approving a Step Increase for Greg Lee
Council Member Thomas indicated the Resolution listed deputy chief not public works director.
MOTION/SECOND: Thomas/Stigney. To Approve Resolution 5885, a Resolution Approving a
Step Increase for Greg Lee as Amended.
Mayor Sonterre read Resolution 5885.
Mounds View City Council November 25, 2002
Regular Meeting Page 5
Council Member Marty asked if he would be going from Step 1 to Step 2 and whether this was a
six-month increase as Mr. Lee has been with the City for 10 months.
City Administrator Miller indicated the date was correct.
Ayes – 5 Nays – 0 Motion carried.
E. Resolution 5888 Approving a Wage Adjustment for David Olsen
MOTION/SECOND: Stigney/Marty. To Approve Resolution 5888, a Resolution Approving a
Wage Adjustment for David Olsen as Amended.
Council Member Stigney pointed out that Mr. Olsen is not a regular full time employee as the
Resolution states.
Assistant City Administrator Reed indicated the Resolution should state casual employee.
Mayor Sonterre read Resolution 5888.
Ayes – 5 Nays – 0 Motion carried.
F. Discuss Robert Halva P.A. Dismissal of Claims Letter Dated November 14, 2002
(Innovative Images)
City Attorney Riggs indicated packets contained three pieces of correspondence, two from Mr.
Halva and one from him. He then indicated he was seeking direction from Council as to how to
proceed.
City Attorney Riggs indicated he had responded with the dollar amount directed by Council and
received correspondence from Mr. Halva restating their previous position.
Mayor Sonterre asked if the City Attorney’s recommendation has changed.
City Attorney Riggs indicated that in discussions with Mr. Halva and Mr. Linke there are no
outstanding claims and, until he is made aware of what is to be compromised, there is nothing to
his knowledge being compromised.
Jerry Linke of 2319 Knoll Drive indicated that his last comments were misconstrued so he will
let his attorney do the talking.
Council Member Quick asked that the letters be read for those at home.
Mayor Sonterre read the letter from Mr. Halva dated October 8, 2002.
Mayor Sonterre read the letter of November 4, 2002 from City Attorney Riggs.
Mounds View City Council November 25, 2002
Regular Meeting Page 6
Mayor Sonterre read the letter of November 14, 2002 from Mr. Halva.
MOTION/SECOND: Stigney/Quick. To Direct the City Attorney to Restate the City’s Previous
Position.
Council Member Marty asked City Attorney Riggs if potential litigation would exceed the
$7,500.
City Attorney Riggs indicated it would depend on the type of claim and the issue of insurance
with the League. He then said not knowing what the claim might be he is not sure.
Council Member Stigney indicated he understood that there is no actual claim so the City cannot
act on it.
City Attorney Riggs indicated that nothing has been stated as a claim.
Council Member Thomas indicated that nothing has changed between the last letter and this one.
Mr. Linke asked for clarification of the City’s position. He then asked if the City was looking for
what type of claim he may file against the City.
City Attorney Riggs said yes.
Ayes – 5 Nays – 0 Motion carried.
9. REPORTS
A. Economic Development Update
Economic Development Coordinator Backman provided an update on Colonial Craft indicating
that the employees would be starting work in the new facility in December.
Economic Development Coordinator Backman indicated that redevelopment has begun at the
former Perkins site and the developer anticipates footings being in the second week of December
anticipating a June 1, 2003 opening.
Economic Development Coordinator Backman indicated that Sysco is moving forward with its
expansion this fall adding 18,300 square feet of freezer and 18,000 square feet of dry storage
area.
Economic Development Coordinator Backman indicated the Jakes parking lot addition is moving
along and the striping and lights are completed.
Mounds View City Council November 25, 2002
Regular Meeting Page 7
Council Member Marty asked if Staff had any idea when the fencing would be going in at Jakes
and whether the plantings would be done in the spring.
Community Development Director Ericson indicated he had spoken with Rob Jacob earlier and
they are planning on getting the eight-foot fence up within a week but the wrought iron fence is
on order and they are not expecting to install that until next spring along with the landscaping.
Council Member Marty commented that Jakes had lost a lot of parking with the reconstruction of
H2.
Council Member Marty asked if there was a plan for snow removal at the site in order to avoid
the types of issues the theatre has had.
Community Development Director Ericson indicated that off the western edge of the new
parking there is an open area left un-landscaped for snow storage. He then said that in heavy
snow years they would have to remove snow from the site, if necessary.
Council Member Stigney asked if the brickwork would be completed on the billboard this year.
Community Development Director Ericson indicated it was his understanding that the brickwork
would not be completed this year. He then indicated that Staff is working with Mr. McCarver to
finalize the design for the base.
Council Member Stigney asked if anything was in the works for the Hardee’s site. He then said
that a resident had suggested to him that it would be a good location for a Long John Silvers.
Economic Development Coordinator Backman indicated he had contacted Ken Henks who is the
Director of Development for Paster Enterprises concerning the site as the Mayor had given him
information on a potential restaurant. He then explained that the lease amount Mr. Henks wishes
to get scared the potential restaurant away but they stand by their numbers. He also indicated that
Hardee’s is still paying a lease payment so there is not a huge incentive to lease the site.
Mayor Sonterre asked whether there was any hope that the developers would consider using the
name Highway 10 Business Center.
Economic Development Coordinator Backman indicated he had discussed the name of the
building with Mr. Carlson and does not feel that the name will be Highway 10 Business Center
as he intends to use the Abbey Carpet name.
B. Summary of 2003 Budget Changes and Overview
Finance Director Hansen provided a summary of the 2003 budget changes and overview. The
first change in reviewing capital outlay requests he found two items in snow and ice control as a
division of the general fund that do not meet the definition so he is proposing to move them to a
supply item. The second change is in the Cable T.V. budget. After some input from Staff in
Mounds View City Council November 25, 2002
Regular Meeting Page 8
terms of things needed in the coming year he is seeking direction whether to include the plan for
the equipment or leave it as a plan to be approved by Council.
Council Member Marty asked if anyone knew what a nonlinear editing system was.
Mayor Sonterre indicated it is digital.
Finance Director Hansen indicated the third area is the banquet center operations. He then said
he met with Mr. Bradley to discuss additional information and they were able to trim some of the
expenditures in order to bring the banquet center into a balanced budget.
Finance Director Hansen indicated he had attached a copy of the truth-in-taxation notices that
will appear in the focus this week to publish the hearing.
Council Member Thomas asked whether they took a dollar figure as a target number or if the
figures for the Community Center were actually for planned reductions.
Finance Director Hansen indicated the goal was getting into a balanced budget so they looked at
items and said how much do we need in this line and, in the case of capital equipment, there was
general quote information but they were able to secure more information and reduce the amounts.
Council Member Thomas indicated she would like to leave the Cable T.V. with a plan for
Council approval because Staff has brought to Council in the past a list of what items they would
like but has never brought a list of items that the City already has. She further commented that it
is time for an inventory so that Council is aware of the equipment already owned before
purchasing new stuff.
Finance Director Hansen indicated that Staff has begun work on an inventory of the cable
equipment
Assistant City Administrator Reed indicated that Ken has started working on an inventory list but
it is not yet completed. She then indicated that he was concerned that he has not been with the
City long enough to be aware of everything the City has.
Council Member Thomas said she does not think he has been here long enough either. She then
said that the request for equipment seems familiar but Council will need to approve a plan that
takes into consideration equipment the City already owns.
Finance Director Hansen indicated it could be left as a plan to be approved by Council.
Council Member Stigney indicated he had concerns about projected costs on those items in the
past year. He then said he would like to see it come back for specifics with who made the bid
and why Staff is selecting that bid.
Mounds View City Council November 25, 2002
Regular Meeting Page 9
Council Member Marty commented that Patrick used to give an update on equipment as to what
he needed and what the City could afford. He then said he would like to go with Mr. Hansen’s
recommendation of leaving it as a plan to be approved by Council.
Council Member Marty asked whether the City had ever sold the old deck when it got the new
deck.
Council Member Stigney indicated that the equipment is all stashed in a room downstairs and
said he would like to bid on some of the equipment when it is sold.
Council Member Thomas said she disagreed with Council Member Marty that Patrick provided
an inventory. She then said that he always told Council what he needed or wanted but did not
say what was back there. She further commented that the City recently learned there is no
backup on the technological equipment and that was learned during a brownout.
Council Member Stigney commented that comments were made asking what the projected use of
the new mixer system would be and it was said that nobody new but if the City needed it they
would have it and he does not like that type of response.
Finance Director Hansen recommended leaving it as a plan to be provided and approved by
Council.
Council Member Marty commented that he may have had information as to an inventory due to
his position as liaison to the Cable Commission but he knows there was discussion of the
equipment owned by the City. He then said that he had never seen a written inventory but
Patrick was aware of what was back there.
Mayor Sonterre said he had one request early on and that was to look at the fee schedule.
Assistant City Administrator Reed indicated she had made a few changes and would bring it to
the work session for discussion.
Mayor Sonterre asked for the information in advance of the work session.
Council Member Stigney indicated the last Mounds View Matters showed a proposed 2003
budget of $4,913,912 which was a projected change from 2002 of 7.9% and the notice in the
packet projects a 2003 budget of $4,974,532 a change from 2002 of 9.2%.
Finance Director Hansen indicated that most of the increase could be attributed to the police
overtime detail at the metropolitan airports commission as the $47,250 figure was left out of the
first budget. He then explained that the amounts needed to be shown on the revenue and expense
side so the figure does increase the budget.
Council Member Stigney asked if the amount were subtracted out if it would go back to the 7.9%
figure.
Mounds View City Council November 25, 2002
Regular Meeting Page 10
Finance Director Hansen indicated it would be fairly close
C. Proposal for a 3% Reduction in all 2003 General Fund Budgets
Finance Director Hansen indicated Council had asked each department to consider a three
percent budget reduction. He then said that all departments have done that and provided
memorandums. He further explained that, in all cases, a three percent reduction would be cutting
into Staff or something that directly affects the quality of service provided to the citizens and,
with looking at federal mandates that will increase duties in the coming year and taking on new
tasks would mean taking away from existing tasks that would mean a further reduction would
produce a further decline in the quality of service.
Council Member Stigney commented that since it seems the three percent would not work Staff
should look at a one percent reduction. He then suggested that Staff travel, training and
conferences could be reduced from $9,440.
Council Member Thomas clarified that the figure is $6,700.00 not $9,440.00.
Mayor Sonterre noted Staff was asked to analyze a three percent reduction not two percent or one
percent.
Council Member Stigney commented that three percent would not work and he is suggesting
looking at one percent. He also commented that he has a concern with the carryover money that
the City always has but the money is not used to offset additional taxes it goes into the special
project fund and he is concerned with that method of transferring money.
Finance Director Hansen indicated the 2003 budget would not have a carryover.
Council Member Stigney indicated he was talking about the carryover from 2002.
Finance Director Hansen indicated the City would need that money to offset the promised state
aid that may not be delivered as everything he has heard seems to say that the City will not get
the promised aid.
Council Member Stigney said he felt that Staff could do a little more to the budget such as
cutting national conferences and other memberships. He then said he would be hard-pressed to
see that Staff could not trim one percent off the budget.
D. Utility Rate Study
Finance Director Hansen reviewed the proposed utility rate increase information indicating that
the fee for a single resident using 6,000 gallons per quarter would increase 3.52% and the fee for
a family using 26,000 gallons per quarter would increase 2.5%. He then said that the utilities
have not had increases for a number of years.
Mounds View City Council November 25, 2002
Regular Meeting Page 11
Council Member Stigney asked for figures for what an average household is using as he and his
wife exceed the amount listed for a small family.
Finance Director Hansen indicated that it would require a lot of manual work to provide an
average.
Council Member Thomas asked if Staff had any typical figures for businesses.
Finance Director Hansen indicated it would be difficult to do so because it varies widely
depending upon the usage.
Council Member Thomas indicated she would like information on what Staff projects as a typical
bill for business as Staff did for residential.
Council Member Stigney commented that in the scheme of things the City always seems to
overlook the fact that it is collecting a four percent franchising fee that brings in $400,000 over
and above taxes. He then said he would like to emphasize that money is out there and he thinks
the City needs to look at the fact that the City never used to have that fund and used to operate
and he finds it hard to believe nothing can ever be cut.
Mr. Linke asked if Council was discussing only water or sewer and water. He then said that
during the campaign residents brought up the issue of a single resident paying the same as a
family using much more water. He then said it may be time for the City to look at charging
based on use.
Finance Director Hansen indicated residents pay a rate based on water consumption.
Mr. Linke indicated there are elderly and single people in the City paying $8.00 or $9.00 for
water and $47.00 for sewer and that seems out of whack.
Council Member Stigney indicated that Council should discuss the sewer charge at a work
session.
Finance Director Hansen indicated he could bring the sewer charge to a work session for
discussion but cautioned Council that for every resident that sees a reduction there will be a
resident who sees an increase.
Council Member Thomas indicated the other thought to consider is that everyone receives the
same amount of pipe and there was significant discussion concerning the expense of running
sewer and water.
Council Member Marty indicated he had been bringing this issue up for three years and he thinks
it would be a more fair and equitable means of charging if the City based the charge on usage.
Mounds View City Council November 25, 2002
Regular Meeting Page 12
Mayor Sonterre asked Staff to provide information on the averages as well as proposed increases
and decreases.
Council Member Marty indicated he had other comments.
Mayor Sonterre indicated that the matter could be revisited later in the meeting.
E. Contract with YMCA
Finance Director Hansen indicated he had been asked to review the City’s contract with the
YMCA and, after doing so, it seems that there are some items the YMCA is not in compliance
with and there are some items the City is not in compliance with. He then summarized by stating
that he did not find any real issue of noncompliance that would justify any action by the City. He
further commented that, if the City is not happy with the recreational programs being provided by
the YMCA, it needs to give the YMCA notice to end the contract but he suggested making sure
that giving notice is carefully timed so as not to coincide with the busy recreational season.
Council Member Marty indicated he felt that the City should attempt to come into compliance
with the contract as well as requesting that the YMCA come into compliance before taking any
action. He then said that giving notice now would put the summer recreation programs in
jeopardy. He further suggested reestablishing the committees as required by the contract so that
the City and the YMCA can work together to make improvements. He also expressed concern
that dropping the YMCA contract would mean that recreation activities would need to be paid
100% out of tax dollars whereas the YMCA is a non-profit and can solicit donations for funding.
Council Member Quick said he does not feel the City is getting its money’s worth.
Mayor Sonterre provided information on the estimated gains to the City based on use versus
internal department estimates. After giving the figures for 1991, 1999, 2000, and 2001 he stated
that the estimate for 2002 would have the City seeing at least a $101,000 departure from the
estimate. He then commented that, not only is the City not getting its money’s worth, he truly
believes the YMCA is not meeting its financial projections.
Mayor Sonterre indicated he has been involved in programs in Roseville, Oakdale, and St. Cloud
and this program does not come close to the other cities he has worked with. He then said he is
wholly disappointed in the product produced and the dollar figures and does not care if 180 days
takes into April he feels that the City can get a recreation program up and running for summer.
He further commented that the City will be $100,000 plus departed from the estimates this year
and that is unacceptable.
MOTION/SECOND: Sonterre/Quick. To Direct Staff to Give the YMCA its 180 Day Notice
Effective Immediately and Direct Staff to Post for a Park and Recreation Director.
Council Member Stigney indicated he did not have the figures the Mayor threw out and would
need time to review and discuss them before making a decision. He then said that he did not
Mounds View City Council November 25, 2002
Regular Meeting Page 13
think that a knee jerk reaction would serve the public well although it might serve specific
agendas. He further commented that he felt it would be appropriate to re-establish the required
committees and begin discussions to determine whether the programs can be turned around
before looking at an alternative.
Council Member Marty reiterated his previous comments stating he felt there was not enough
information to act at this time and he would like to step back and re-establish the committees
before acting.
Council Member Thomas indicated she did not feel it would be possible to get a department up
and running in 180 days as something of this magnitude requires a lot of planning. She then said
that the amount of money be shoveled into the YMCA program is inappropriate but the City
needs to research and that takes time.
Mr. Linke agreed with Council Members Thomas, Marty and Stigney and said that it would be
hasty to terminate the contract with the YMCA before looking into planning and costs associated
with the City having its own Park and Recreation Department. He further commented that the
City is setting is budget and there is no Park and Recreation Department in that budget.
Mayor Sonterre stated that he feels that a department could be up and running within 180 days
and operated under the existing budget. He then said he would be happy to restate the figures he
had given earlier. He then summarized that the City has doubled its subsidy from $50,000 to
$100,000. He further commented that the figures are staggering and the time to act is now
regardless of whether it takes longer than 180 days to get the department up and running. He also
commented that there was talk of reducing costs by one percent and this is ten fold that.
Council Member Stigney indicated he had no problem in looking at the issue but it is too
premature to take action on the issue. He then said he would like to have the figures to review
and have a discussion at a work session to see why the projections are not being met and what, if
anything, can be done prior to issuing them a 180 day notice.
Council Member Marty commented he would like to see the committees re-established and the
matter discussed at a work session when there is further information.
City Administrator Miller commented that it would be very difficult to accomplish anything with
the committee as set out meeting twice per year. She then indicated she has met with the YMCA
on a regular basis usually in response to problems most notably the one dealing with security.
She further suggested that, if Council is going to suggest that those meetings would be a way to
correct the problems, she would suggest breaking that large group into smaller entities and that
would mean more meetings.
Council Member Marty agreed that twice a year would not work but he thinks the City does need
to start meeting. He then said you could not have a well-oiled machine if you only grease it
periodically. He further commented that the City needed to work on this before doing anything
hasty.
Mounds View City Council November 25, 2002
Regular Meeting Page 14
Council Member Stigney commented that he had no problem with additional meetings over and
above the contract requirements.
Ayes – 2 Nays – 3(Stigney/Thomas/Marty) Motion failed.
Mayor Sonterre requested that Staff immediately begin discussions as to what would have to
happen to meet the obligations by both parties as well as coming up with a relatively quick
conclusion of how this has gotten so big.
Council Member Thomas supported that request but asked for alternatives for how to correct the
problem if that does not include the YMCA.
Mr. Linke indicated he would like to see the numbers go to Park and Recreation for discussion.
F. Personnel Items
City Administrator Miller handed out information to Council.
Mayor Sonterre indicated these two items added to the agenda are both letters of resignation and
Staff is looking for Council approval. The first one is the letter of resignation from the Assistant
City Administrator Reed effective December 30, 2002.
MOTION/SECOND: Marty/Thomas. To Accept the Letter of Resignation From Assistant City
Administrator Reed.
Ayes – 5 Nays – 0 Motion carried.
Mayor Sonterre indicated the second letter of resignation is from City Administrator Miller
effective December 31, 2002.
MOTION/SECOND: Marty/Thomas. To Accept the Letter of Resignation from City
Administrator Miller.
Mayor Sonterre read the letter of resignation from City Administrator Miller.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Quick/Marty. To Direct Mr. Hansen to Calculate any Payout the Assistant
City Administrator and City Administrator are Owed and Bring the Matter to Council for
Approval.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council November 25, 2002
Regular Meeting Page 15
Mayor Sonterre indicated that previously when the City Administrator resigned the City
appointed a Staff member to assume that role.
MOTION/SECOND: Sonterre/Marty. To Appoint Jim Ericson as Interim City Administrator.
Council Member Stigney asked if that would be the City Administrator’s choice.
City Administrator Miller indicated she approved of appointing Mr. Ericson.
Ayes – 5 Nays – 0 Motion carried.
G. Mounds View versus Gridley
City Attorney Riggs indicated an old case had surfaced where there is money on file with the
courts and he is seeking direction from Council as to whether his office should make application
to obtain the funds.
MOTION/SECOND: Marty/Stigney. To Direct the City Attorney to Petition for the Funds on
Deposit at the Court as Recommended.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty commented that he would like to submit for discussion going back to
having an assistant to the city administrator rather than an assistant city administrator in an effort
to save money.
Council Member Marty asked if the City pays for building mailboxes.
Public Works Director Lee indicated that after the last two-road reconstruction projects the City
grouped the mailboxes together on posts.
Council Member Marty asked for clarification on court ordered restitution.
Public Works Director Lee indicated there is time spent in administering that.
Council Member Marty asked about the weed treatment of Silverview Pond as it does not seem
to be working.
Public Works Director Lee indicated it is on the cut list as it was not done this year.
Council Member Marty thanked the departments for working diligently to cut their budgets and
said he feels Staff is doing a phenomenal job of trying to come in under budget. He then said
that the new deal with the officers working out at the airport generates overtime for the officers
as well as revenue for the City.
Mounds View City Council November 25, 2002
Regular Meeting Page 16
Council Member Thomas asked on what basis changing the assistant city administrator title back
to assistant to the city administrator would reduce cost to the administration department.
Council Member Marty commented that Ms. Reed was promoted.
Council Member Thomas clarified that Ms. Reed was not promoted the title was changed after
the position was re-pointed based on the duties. She then said that the title does not matter, it is
the duties assigned and, unless the duties are changed, then the salary does not change. In order
to lower the salary it would need to be less of a job.
Council Member Marty suggested removing some duties.
Council Member Thomas indicated Council could do so but cautioned that doing so would mean
more work for the new city administrator. She then suggested leaving that discussion for after
the new city administrator is hired.
Mayor Sonterre reported he had a chance to speak with Mr. Pathco from MNDOT after the I-
35W corridor meeting and was able to get him to agree to come to the work session at 6:00 p.m.
He then explained that Mr. Pathco is only available at 6:00 p.m. because he has to be in another
City at 7:00 p.m.
Mayor Sonterre asked whether the City could hold the MNDOT sound wall discussion prior to
the truth-in-taxation hearing.
Finance Director Hansen indicated that because the City is not raising the tax levy the City is not
required to hold a truth-in-taxation hearing but did so anyway. He then said that legally it would
not pose a problem but practically all residents were notified that it would begin at 6:00 p.m.
Mayor Sonterre indicated that, based upon past attendance, there may only be a few residents in
attendance.
Mayor Sonterre indicated the other thing that makes this meeting important is that Mr. Pathco
gave some thought to the City paying for the sound wall and getting reimbursed which would
mean the sound wall would come by 2004 or 2005 whereas, if the City waits for MNDOT to
dedicate a lane to 35W, the soonest the sound wall would come would be 2010.
Council Member Marty suggested looking into the numbers.
Mayor Sonterre indicated it would cost approximately $1.5 to $1.8 million.
Jane Lamb of 2305 Sherwood Road asked if there would be a way to get an announcement in the
local papers for this week.
Mayor Sonterre indicated that the papers were already being printed. He then asked Staff to use
all other means to notify residents such as the board out front, cable, and the website.
Mounds View City Council November 25, 2002
Regular Meeting Page 17
Mayor Sonterre indicated he had been told by Mr. Lee that it may not be possible to pave the
walking path before winter due to trouble getting asphalt but was pleasantly surprised to see that
the path was paved. He then thanked Ramsey County and Mr. Lee for the efforts on behalf of the
kids.
Council Member Thomas asked if the City had gotten reimbursed from the County yet.
Mr. Lee indicated it would be a while.
10. APPROVAL OF MINUTES
A. Minutes for November 6, 2002, Special City Council Minutes
MOTION/SECOND: Marty/Stigney. To Approve the Minutes of the Special City Council
Meeting on November 6, 2002.
Ayes – 5 Nays – 0 Motion carried.
B. Minutes for November 12, 2002 City Council Minutes
Council Member Marty requested the following changes: On Page 1, paragraph 5, correct the
spelling of Ikon. On Page 2, center of page state the dollar amount of $1,995.90. On Page 6 he
did not feel it was necessary to add the comments of the Mayor concerning asking Council to
contact Staff prior to the meeting for information on just and correct claims. Mayor Sonterre
clarified that the statement was general and said Council not Council Member Marty. Council
Member Marty stated for the record that he had to get up at 3:00 a.m., travel across seven states,
and come to the meeting straight from the airport and did not have a chance to call.
MOTION/SECOND: Marty/Stigney. To Approve the Minutes of the City Council for
November 12, 2002 as Amended.
Ayes – 5 Nays – 0 Motion carried.
Council recessed to closed session to discuss actual litigation at 9:30 p.m.
11. Next Council Work Session: Monday, December 2, 2002
Next Council Meeting: December 2, 2002 6:00 p.m. (Special)
Mounds View City Council November 25, 2002
Regular Meeting Page 18
12. ADJOURNMENT
Mayor Sonterre adjourned the meeting at _____ p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.