HomeMy WebLinkAboutAgenda Packets - 2002/03/11CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MONDAY, MARCH 11, 2002
7:00 p.m.
1. CALL TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas
3. APPROVAL OF AGENDA
4. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
5. UNFINISHED BUSINESS
6. CONSENT AGENDA
A. Just and Correct Claims
B. Licenses for Approval
C. Resolution 5721 Approving a Wage Adjustment for Kasey Keckeisen
D. Resolution 5609 Adopting Revised Salary Schedule for the Clubhouse Manager
E. Correcting Resolution 5711 Approving Payment to Elegant Thymes Management
Company for Management of the Mounds View Banquet and Conference Center
F. Resolution 5720 Establishing a Calendar for the Preparation and Adoption of the
2003 Budget and Long Term Financial Plan
G. Resolution 5722 Extending Use of Temp Agency for Administrative Assistant
Services
7. COUNCIL BUSINESS
A. Public Hearing, First Reading and Introduction of Ordinance 693, an Ordinance
Amending Section 1106.03 of the Mounds View Zoning Code Pertaining to
Accessory Structures – Atkinson
B. First Reading and Introduction of Ordinance 692, an Ordinance Amending
Section 1006.06 of the Mounds View City Code Pertaining to Development
Controls - Atkinson
C. First Reading and Introduction of Ordinance 695, an Ordinance Renaming a
Disconnected Section of County Road J - Atkinson
D. Second Reading and Adoption of Ordinance 694, an Ordinance Amending
Chapter 607 of the Mounds View City Code Relating to Nuisances – Anderson
(ROLE CALL VOTE)
7:05 pm
M:\MasterFiles\1999 thru 2010\2002\City Council\Council Packets\03-11-02\Agenda.doc
City Council Agenda
March 11, 2002
Page 2
7. COUNCIL BUSINESS CONT.
E. Public Works Department Quarterly Report
F. Consideration of Resolution 5713 Authorizing Seasonal Golf Course Positions for
2002-Reed
G. Consideration of Resolution 5706, a Resolution Revoking the Business License for
Gas ‘n Splash, Located at 2525 County Highway 10 (Oral Report will be given and
Council action will be requested).
H. Consideration of Resolution 5723 to Authorizing Staff to Purchase Video
Surveillance Equipment for the Mounds View Community Center
I. Consideration of Resolution 5724 Approving a Policy for Appointing Commission
Members
8. SPECIAL ORDER OF BUSINESS
A. Recognition of Edgewood Middle School Students
9. REPORTS
10. APPROVAL OF MINUTES
A. February 25, 2002 Council Meeting Minutes
11. CLOSED SESSION
A. To Discuss Labor Negotiations
B. To Discuss Threatened/Potential Litigation
12. Next Council Work Session: March 25, 2002
Next Council Meeting: March 25, 2002
13. ADJOURNMENT
Item No. 6B
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Mayor and City Council
From: Barb Benesch
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Meeting Date: March 11, 2002
Please consider the following contractor licenses for approval. The licenses listed will
expire on December 31, 2002. All applicants have submitted appropriate fees and
proof of insurance. All licenses are renewals unless noted “new” following the
company name. Those licenses defined as “new” include all applicants that have never
been licensed with the City or they may have been licensed with the City in the past, but
were not licensed in 2001. Licenses showing “renewal” after the company name were
licensed, at a minimum, in the year 2001.
HVAC
Paulson Plumbing & Heating – New
Reliant Energy Minnegasco dba Blaine Heating, A/C & Electric
Owens Companies, Inc.
Staff Recommendation: Approve license applications as requested.
RESOLUTION NO. 5721
CITY OF MONDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A WAGE ADJUSTMENT
FOR KASEY KECKEISEN
WHEREAS, Kasey Keckeisen is a regular full-time employee who began
working for the City of Mounds View on March 17, 2001; and
WHEREAS, Mr. Keckeisen’s work performance has been rated
satisfactory or higher by his supervisor; and
WHEREAS, the 2001-2002 labor agreement with the City’s police officers
states that after 12 months of continuous service, employees will move to 80% of
top patrol rate ($41,236.08 annually).
NOW, THEREFORE BE IT RESOLVED that the Mounds View City
Council does hereby approve a wage adjustment for Kasey Keckeisen from 70%
($34,693.80) of top patrol rate to 80% ($41,236.08). of top patrol rate effective
March 17, 2002.
Presented this 11th day of March, 2002.
(ATTEST) ____________________________________
Rich Sonterre, Mayor
(SEAL) ____________________________________
Kathleen F. Miller, City Administrator
Motion By:
Second By:
Sonterre:
Quick:
Stigney:
Thomas:
Marty:
RESOLUTION NO. 5609
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING REVISED SALARY
SCHEDULE FOR THE
CLUBHOUSE MANAGER/GOLF INSTRUCTOR
WHEREAS, on June 15, 2002 the Mounds View City Council discontinued use of
a percentage policy to compensate golf instructors for lessons; and
WHEREAS, the Council directed staff to recommend revisions to the Clubhouse
Manager position and salary as necessary; and
WHEREAS, the City Council wishes to accept the following salary
recommendation made by Labor Relations Associates:
S1-$34,960 S2-$37,145 S3-$39,330 S4-$41,515 S5-$43,700
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
adopts the salary schedule listed herein effective June 16, 2001, and
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Clubhouse
Manager will be compensated at step 2 beginning June 16, 2001. The Clubhouse Manager will
move to step 3 one-year later (June 16, 2002) pending satisfactory performance. All subsequent
increases will occur annually on June 16 pending satisfactory performance and approval by the
City Council.
Adopted this 11th day of March, 2002.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen F. Miller, City Administrator
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
Item No. 6E
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Corrected Resolution 5711 Approving Payment to
Elegant Thymes Management Company for
Management of the Mounds View Banquet and
Conference Center
Date of Report: March 6, 2002
The City Council approved Resolution 5711 at its February 11, 2002 meeting.
This resolution was prepared under the belief that we had all revenue
transactions for the banquet center for 2001. Shortly after February 11,
additional revenue transactions came in. These slightly raised the total revenue
and total management fees for 2001. The changes were discovered before the
payment authorized on February 11 was made.
Total revenues increased by $192.89. Under the formula used to allocate
management fees, Elegant Thymes fees increase by $55.46 and Innovative
Images fees increase by $2.41.
The resolution authorizes payment to Elegant Thymes of their share of the
management fee ($9,663.06) less previous payments.
Respectfully Submitted,
Charles Hansen
CORRECTED RESOLUTION NO. 5711
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING PAYMENT TO ELEGANT THYMES MANAGEMENT
COMPANY FOR MANAGEMENT OF THE
MOUNDS VIEW BANQUET AND CONFERENCE CENTER
WHEREAS, on March 27, 2001 the City of Mounds View suspended the
contract of Innovative Images for management of the Mounds View Banquet and
Conference Center; and
WHEREAS, on March 27, 2001 Elegant Thymes Management Company
was asked by the City of Mounds View to manage the Mounds View Banquet and
Conference Center on a temporary basis; and
WHEREAS, Elegant Thymes Management Company has been managing
the Mounds View Banquet and Conference Center since March 27, 2001; and
WHEREAS, management fees for the full year would be $12,250.89
under the terms of the Banquet Center Management Agreement, and
WHEREAS, Elegant Thymes Management Company managed the
Mounds View Banquet and Conference Center during the period in which 78.88% of the
gross revenues were earned and so would be due 78.88% or $9,663.06 of the
management fees; and
WHEREAS, the City Council wishes to compensate Elegant Thymes
Management Company for services rendered between March 27, 2001 and December
31, 2001.
NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View will
compensate Elegant Thymes Management Company per the “Banquet Center
Management Agreement”; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that based on
$50,836.31 in net revenues, the Mounds View City Council wishes to pay Elegant
Thymes $2,385.52 ($9,663.06 less previous payments) per the Banquet Center
Management Agreement for the period of March 27, 2001-December 31, 2001.
Adopted this 11th day of March, 2002.
Resolution No. 5711
March 11, 2002
Page 2
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by:
Second by:
Sonterre
Quick
Stigney
Marty
Thomas
EXHIBIT A
Total Management Fee Payable for 2001
Annual Net Revenues Compensation
Rate
Compensation
First $30,000.00 Flat rate $6,000.00
$20,836.31 30% over first $30,000 $6,250.89
Total $50,836.31 $12,250.89
Allocation Between Management Companies
Period Net Revenues % of Total Compensation
Innovative Images 1/1/01 –
3/27/01
$10,738.48 21.12% $2,587.83
Elegant Thymes 3/28/01
12/31/01
$40,097.83 78.88% $9,663.06
Total $50,836.31 $12,250.89
Total Due to Elegant Thymes for 2001. $9,663.06
Paid in October per Resolution 5611. $2,100.00
Paid in December per Resolution 5675. $5,177.54
Remaining Balance Due. $2,385.52
Item No. 6F
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution 5720 Establishing a Calendar for the
Preparation and Adoption of the 2003 Budget and Long
Term Financial Plan
Date of Report: March 6, 2002
Attached is resolution 5720 that adopts a calendar for preparation of the 2003 Budget and
Long Term Financial Plan. There are several requirements in the City Charter and State
Statutes that need to be met. Many Truth in Taxation requirements were suspended
during 2001, but we should assume they will be back in effect this year.
A proposed budget calendar was reviewed by the City Council at the March 4, 2002 work
session. That calendar listed many staff work start and due dates. Resolution 5720 only
lists City Council meeting dates or other dates of significance to the City Council. Many of
these dates must be considered tentative since the State of Minnesota won’t notify us of
their requirements until this summer.
The City Council may choose to add meetings as needed during the summer and fall to
review the budget.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5720
ESTABLISHING A CALENDAR FOR THE PREPARATION AND ADOPTION OF THE
2003 BUDGET AND LONG TERM FINANCIAL PLAN
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
WHEREAS, the City’s Charter and Code as well as State Statutes set forth various
requirements for considering and adopting the City’s budget; and
WHEREAS, Section 7.04 of the City Charter requires the Clerk-Administrator to submit to
the City Council a budget calendar to be established by resolution.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View
that the following budget and long tern financial plan calendar is hereby adopted:
July 18, 2002 Summary of operating budget requests delivered to City Council.
August 5, 2002 City Council reviews operating budget at work session.
Sept. 3, 2002 City Council reviews utility rate study at work session.
Sept. 9, 2002 City Council adopts preliminary 2003 property tax levy and sets date
for the Truth in Taxation Public Hearing.
Nov. 4, 2002 City Council reviews long term financial plan at work session.
Nov. 12, 2002 City Council adopts utility rates for 2003.
Dec. 2, 2002 Truth in Taxation Public Hearing.
Dec. 9, 2002 Continuation Hearing and adoption of 2003 budget and tax levy.
Public Hearing for ordinance to adopt long-term financial plan.
Adopted March 11, 2002.
ATTEST:
Mayor
(SEAL)
City Administrator
Motion By:
Second By:
Sonterre:
Quick:
Thomas:
Marty:
Stigney:
City of Mounds View
2003 Budget & Long Term Financial Plan Calendar
Apr 1, 2002 Begin work on long-term capital projects needs.
May 13, 2002 Finance Department begins preparing budget work papers.
June 3, 2002 Departments begin preparing operating budget requests.
June 3, 2002 Long-term capital projects needs list due.
June 28, 2002 Operating budget requests due from departments.
July 12, 2002 Summary of operating budget requests due to City Administrator.
July 18, 2002 Summary of operating budget requests due to City Council.
July 15, 2002 Work on utility rate study begins.
July 15-26, 2002 Staff reviews operating budget requests and capital projects.
August 5, 2002 City Council reviews operating budget at work session.
August 23, 2002 Utility rate study due.
September 3, 2002 City Council reviews utility rate study at work session.
September 3, 2002 Departments begin preparing 5 year operating budgets.
September 9, 2002 City Council adopts preliminary 2003 property tax levy and sets date
for the Truth in Taxation Public Hearing.
Sept. 20, 2002 Proposed 5 year operating budgets due.
Sept 23- Nov 4 Additional City Council work sessions as needed.
Sept 23 – Oct 18 Finance works on 5 year operating budgets and revenues.
Oct. 4, 2002 Articles due for Mounds View Matters newsletter.
Oct. 31, 2002 City distributes newsletter with proposed budget.
Nov 4, 2002 City Council reviews Long Term Financial Plan.
Nov. 12, 2002 City Council adopts utility rates for 2003.
December 2, 2002 Truth in Taxation Public Hearing
December 9, 2002 Continuation hearing and adoption of 2003 Budget and tax levy.
Public hearing for ordinance to adopt Long Term Financial Plan.
RESOLUTION NO. 5722
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION EXTENDING THE USE OF A TEMPORARY EMPLOYMENT
AGENCY TO FILL THE ADMINISTRATIVE ASSISTANT POSITION
WHEREAS, the Administrative Assistant for the City of Mounds
View has resigned effective January 25, 2002; and
WHEREAS, it may take several weeks to fill the position; and
WHEREAS, at the January 28, 2002 Council meeting the Council
authorized staff t use a temporary employment agency to fill the Administrative
Assistant position for a period not to exceed six weeks without Council approval.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council authorizes staff to extend the use of a temporary employment agency for
an additional four weeks (through April 5, 2002) at a wage not to exceed $18.00
per hour for the same period.
Adopted this 11th day of March, 2002.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
Item No. 7E
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Public Works Department Quarterly Report
Meeting Date: March 11, 2002
CITY OF MOUNDS VIEW
PUBLIC WORKS DEPARTMENT
QUARTERLY REPORT
MARCH 11, 2002
Presented to:
THE MOUNDS VIEW CITY COUNCIL
Mayor Rich Sonterre
City Council Member Barbara Thomas
City Council Member Rob Marty
City Council Member Gary Quick
City Council Member Roger Stigney
Compiled by:
THE MOUND VIEW PUBLIC WORKS EMPLOYEES
Steve Danzenski Gary Kardell
Tim Fredberg Greg Lee
Tom Haack Bruce Meehan
Bill Hanggi Tim Pittman
Bill Hanson Mike Schnur
Jim Hess Pete Szurek
John Hughes Jeff Wienke
Tracy Juell
In accordance with and as prescribed by Chapter 6, Section 6.02, Subdivision 3
of the Mounds View City Charter, the Public Works Department respectfully
submits to the City Council for their review the following Quarterly Report.
Respectfully Submitted,
Greg Lee, Director of Public Works
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PROJECT UPDATES
H2 STREET MAJOR MAINTENANCE PROJECT
Plans and specifications for the County Road H2 Street and Drainage Improvement Project are
currently being composed by the engineering firm of Short, Elliot, Hendrickson Inc. (SEH). The
draft plans are scheduled to be submitted to the City by mid March (Friday the 15th or Monday the
18th). Upon receipt, staff will review and comment on the plans and specifications. Because State
Aid Street Funds are proposed as a funding source to finance this project, plans will also be
submitted to the State for review and approval. The overall tentative time line is as follows:
Mid March Receive Plans and Specifications
April 8th Approve Plans and Specifications
Early May Receive Bids
May 13th Award Contract
Late May Hold Neighborhood Pre-construction Meeting
Early June Start Construction
Staff has recently received a petition to locate the pathway on the north side of H2 directly behind
the curb at the west end of this project – from Pleasant View Drive to Knollwood Drive. This issue
is currently being investigated but does not look feasible. There are numerous factors being
considered: placement of signage and hydrant on the north side, relocation of mailboxes from the
north to the south side, aesthetics and usability of a pathway that continually changes grades to
match into driveways, and finally the State requirement of a four foot separation between the
roadway and sidewalk as a safety buffer.
Staff has instructed SEH to add “expansion joints” to the plans and specifications. Expansion
joints are created by sawing a joint into the pavement at selected locations – typically every 40 to
60 feet apart. These joints are then sealed with a rubberized compound. The purpose of adding
joints is to allow for the expansion and contraction of the paved surface. Without them, the
pavement will crack on its own, leaving area where moisture / frost can accelerate deterioration of
the roadway. This technology has been studied by Mn/DOT for years, and with its minimal
expense, has proven to be cost effective as part of the construction of new streets.
A new concept that the Public Works staff will be incorporating into the H2 Street project is the
“Neighborhood Pre-construction Meeting”. After the City has awarded the contract and discussed
schedules and details of construction with the contractor, the Public Works Department will hold
an open house style neighborhood meeting to discuss construction related issues with concerned
property owners. A handout will be developed that addresses "commonly asked questions" and
concerns property owners may have. These include: "How long will construction take?", "Will I
have access to my driveway?", "How will the mail be delivered?", "Can the width or location of my
driveway be altered?".... This meeting will also provide the opportunity to introduce the project
inspector to the residents and share with them telephone numbers they may call to reach the
inspector or City representatives.
WATER TOWER REHABILITATION
On December 14, 2001, an evaluation report for the water tower was submitted to the City by the
engineering firm of Short, Elliot, Hendrickson Inc (SEH). This report indicated that the water tower
was in generally good condition. However there were maintenance items that were
recommended. A general summary follows:
Interior Structural $ 1,800
Interior Wet Coating – partial replacement as recommended, $12,000
including surface preparation and coating application
Interior Dry Coating – spot surface preparation as recommended, $ 500
And paint application
3
Exterior Coating Sysytem – Complete power wash, $19,200
spot surface preparation as prescribed
along with touch up paint application
Sub Total $33,500
10% Contingency $ 3,300
Estimated Const. Cost $36,800
Currently only $25,000 is budgeted for the water tower rehabilitation project. Based on this
funding shortfall, staff recommends that the amount of $25,000 be carried forward from the 2002
budget and that an additional amount of $12,000 be included in the 2003 budget to fund this
project. SEH recommends that the repairs be scheduled within the next 24 months. It was also
recommended that the project be bid several months prior to the anticipated start date. For this
reason, staff anticipates bidding this project late this fall as soon as budget issues are addressed.
PLEASANT VIEW DRIVE TRAFFIC SIGNAL
Plans and specifications for the signal installation and geometric changes of the intersection were
approved in September of 2001. A controversial aspect of this project was the re-design of the
intersection of Pleasant View and the frontage Road. The current intersection design will allow full
access to County Road 10 for residents on Pleasant View Drive. Traffic counts will be taken on
Pleasant View Drive before and after the project to compare the traffic patterns. Anoka County is
in the process of advertising for bids. Construction will begin spring of this year. Staff will be
meeting with representatives of Anoka County to discuss aspects of this project including
construction timetables, notification, project administration, and any other relevant issues.
WELL NUMBER 4 REHABILITATION
Well Number 4 has been out of service since 1992 due to water quality issues. The cost and
issues of making it operational are being studied by the engineering firm of Short, Elliot,
Hendrickson Inc. (SEH). Currently SEH is taking water samples and analyzing the water quality of
the water contained within the aquifer from which Well Number 4 is pumping. Staff will be meeting
with representatives of SEH in late March to get a progress report on this project.
COUNTY ROAD 10 REDEVELOPMENT
On January 30, 2002, the City’s Community Development Director and Public Works Director met
with the consultant (URS Inc.) to discuss this project. The main focus of this project involves
changing the intersection geometrics of Co Rd. H2 and Long Lake Road where they intersect with
Co. Rd. 10. The intersections of Groveland Road and Spring Lake Road with Co. Rd. 10 were
originally part of the project. They have since been excluded from the implementation phase of
this project. They will, however, remain in the project report in the event it is decided to
implement them at a later date.
URS Inc. will continue with draft concept plans and a draft report. This should be completed by
the mid to late March. Two public informational meetings will be held in April to present the draft
plan and get feedback. Following the public informational meetings the issue will be placed on a
Council Workshop agenda, tentatively the May workshop. At that time the Council will be
provided a project update, a summary of the public meetings, and the input received. The actual
construction is currently anticipated sometime between the 2006 and 2008 construction seasons.
COUNTY ROAD 10 MILL AND OVERLAY PROJECT
County Road 10 will be milled and overlaid this summer. At this time exact schedules and project
details have yet to be determined. City representatives will discuss this project with the County
periodically to share details as they become known.
TRUNK HIGHWAY 10 NOISE WALL ISSUE
On February 14, 2002, the Community Development Director, Public Works Director, and
neighborhood representative, Michelle Sandback, met with representatives of Mn/DOT to discuss
4
the Noise Wall Issue along Trunk Highway 10 (TH 10). A full report will be submitted to the City
Council for review and discussion at the April Work Session.
ADDITIONAL UPDATES
MUNICIPAL STATE AID STREETS
The Municipal State Aid Streets (MSAS) construction needs are being updated for 2001. All cities
over 5,000 in population are eligible to receive a construction and maintenance allotment from the
Highway Users Tax Distribution Fund. The amount allocated is based upon population and
construction needs reported to the state for all MSAS designated streets from the previous year.
All changes to the city’s street mileage must be reported to the State Aid Engineer yearly. In
addition to the street mileage report, construction needs must be submitted to the state for all
MSAS designated streets. There were no additions to the Mounds View street system for 2001.
The needs report will be updated to reinstate those streets that have reached 20 years of age and
are now eligible for full construction needs.
The State Aid Engineers office has reviewed past Annual Certification Mileage reports and has
indicated that Mounds View has an additional 1.27 miles that can be added to the MSAS system.
We have checked our records and there appears to be a 0.45-mile error to the city’s benefit. We
are working to resolve this so we can designate the additional mileage this year, in order to
collect needs on the newly designated streets for the 2003 allotment. This years the City’s
allotment is $388,080. This is up from the 2001 allotment of $368,061.
SIGNAGE CHANGES – EDGEWOOD MIDDLE SCHOOL, PINEWOOD SCHOOL, H2 AND
JACKSON DRIVE
The Public Works Department will be working with the School District, Community Development,
and the Police Department to review street signage at three specific locations: Edgewood Middle
School, Pinewood School, and the intersection of County Road H2 and Jackson Drive. The
issues at the schools involve "No Parking" signage. The issue at H2 and Jackson Drive involves
reviewing the necessity for a stop sign along H2. Following the review, if there are recommended
changes, they will be presented to the City Council for discussion.
SILVER LAKE WOODS CONDOMINIUMS – PRIVATE STREETS
Public Works is investigating and reviewing the status of the Silver Lake Woods Condominium
Association proposal to dedicate streets and utilities to the City.
WATER USE REPORT
The Annual Water Use Report was submitted to the Department of Natural Resources on
February 12, 2002. The total volume of water pumped in 2001 was 525.4 million gallons of water.
This represents a 9.6% reduction from the 543.661 million gallons of water pumped in 2000.
Comparisons to previous years is as follows:
1999 501.084 Gallons Pumped
1998 510.471 Gallons Pumped
1997 477.368 Gallons Pumped
1996 519.087 Gallons Pumped
GOLF COURSE- PREPARATION FOR THE 2002 SEASON
Preparations have begun for the 2002 golf course season. On Tuesday January 29, 2002, staff
met to identify and discuss issues involving preparation of the golf course for the 2002 season.
Issues which were discussed included but were not limited to: equipment to be purchased or
repaired, training of personnel, current operations, timeline and schedules.
5
On February 25, 2002, Council approved the purchase of a replacement mower for the golf
course. Specifications for a utility cart are being written and bids will be obtained. Training for
personnel has been authorized. The exam to obtain the Pesticide Applicator’s License will be
given on April 8, 2002. Study text manuals for this exam have been ordered.
An inventory of existing supplies has been requested. Based on this inventory, a list of "essential"
items needed to start operations at the golf course will be created. Cost estimates for each item
will also be listed.
A special Council Work Session has been scheduled for 6:00p.m. on Monday, March 25th to
discuss issues associated with the golf course. The Public Works Department is available and
able to assist with the golf course in any capacity Council sees fit.
HILL VIEW WARMING HOUSE
The Hill View Warming House is essentially complete. There is a punch list of items yet to be
completed. A Boy Scout troop has volunteered to landscape the grounds around the building. The
Public Works Department will supply the plant material, landscape supplies, and tools. Public
Works will also be drafting the landscape plans, determining quantities, and administrating the
project. This is a great example of volunteerism and community involvement. The City and Public
Works Department would like to thank the Boy Scouts and look forward to working with them on
this project.
The Parks and Recreation Commission has recently scheduled a “Grand Opening” for the Hill
View Warming House for May 23, 2002. A notification campaign to inform residents about the
warming house and the grand opening will be devised. Details on this and other aspects of the
celebration will be forthcoming.
COMMUNITY CENTER
As part of the Work Session on March 4, 2002, staff reviewed and discussed options for
increasing security at the Community Center. Presented to Council was a list of options to
consider. One option was adding a membership registration program. This would include the use
of a camera, computer, and computer program to create a database of patrons. Also discussed
was the option to use surveillance cameras. This option included a series of cameras that would
be linked into a central monitoring and recordation system (VCR). There was also discussion of
linking this information to the Internet or the broadband connections at the Community Center.
This system would allow parents and others to monitor the activities of the Community Center
from home.
If the purchase of these systems is approved by City Council, the Public Works Department will
work with Patrick Toth to oversee their purchase and installation. The feasibility of connecting the
cameras to the Internet and / or broadband cable will be discussed with the City Council. As first
glance, it does not appear that this will be a possibility. There may be other “non-technical” issues
the Council may want to consider.
PROPERTIES NOT CONNECTED TO CITY WATER
There are currently six properties that are not connected to City water service. City Code
requires that they submit annual well tests to ensure the water is safe. When the City doesn't get
the test in a timely manner, the City sends a letter requesting the test results.
Historically, the Community Development Department has administered this program. However,
upon closer examination, it was determined that the Public Work Department was better suited to
conduct these activities.
The Public Works Department will analyze this program and submit a report to the City Council.
Issues involved in this program include the City’s responsibility and authority, cost /benefit
6
analysis, enforcement in the event of failure to pass prescribed tests, and exploration of the
capability / feasibility of connecting these six properties.
LOCAL WATER MANAGEMENT PLAN
The Local Water Management Plan was submitted by SEH on February 22, 2002. Staff is
currently reviewing this document.
MOUNDS VIEW / HIGHWAY 10 REGIONAL POND PROJECT (GREENFIELD PARK)
An Environmental Assessment Worksheet (EAW ) was submitted by the Rice Creek Watershed
District regarding this project. Public Works staff is currently reviewing the EAW. Staff will be
contacting the watershed district to discuss this project and increase City input and involvement.
MISCELLANEOUS NOTES
DEVELOP ANNUAL CONTRACT WITH CONSULTANTS
The City selects consultants for various activities from a pool of engineering consultants. Based
on a review of Public Works files, the city contracts with only one consultant, SEH. This
relationship was established some time ago. Public Works will be seeking annual contracts with a
wider variety of consulting firms from within the pool. This will meet three objectives: 1) allow staff
and council to know exactly what rates the city will be billed for various hourly activities; 2) aid in
the selection of consultants for various projects; and 3) may foster competition and possibly
create favorable prices for the City.
REVIEW CONTRACT WITH WATER TOWER RENTAL SPACE
The Public Works Department will be reviewing all contracts held by the City regarding leasing
antenna space on City's water tower. This information will be coordinated and shared with the
Finance Department to ensure proper annual payment. The contracts will also be reviewed to
ensure that the applicants are financially responsible for correcting damage that may occur to the
water tower resulting from the installation of their antenna. Language should be added and an
escrow required in an amount great enough to pay for the removal of an antenna in the event the
applicant files bankruptcy and is removed from its obligation to remove their own antenna.
(Metricom issue / situation).
SPRING LOAD RESTRICTIONS
Spring Load Restrictions were placed into effect on February 18, 2002 at 12:01 A.M.
Annually, Mn/DOT establishes a date for placing spring load restrictions into effect for roadways
within their jurisdiction. Other governmental agencies such as Counties and Cities typically adopt
the same date of enforcement Mn/DOT. Such is the case this year.
Along with Mn/DOT, Ramsey County and the City of Mounds View began applying spring load
restrictions on Monday, February 18, 2002 at 12:01 A.M. The City of Mounds View will remove
the restriction when Mn/DOT removes the restriction for roadways within its jurisdiction.
Historically, this has been about eight weeks after the restrictions began.
The City of Mounds View will issue permits in certain cases. This will allow vehicles with a higher
axle weight limit to utilize city streets. Parties interested in receiving a permit should contact Tracy
Juell in the Public Works Department at 763-717-4052.
The following is a hyperlink to Mn/DOT's web site that discusses the spring load restriction.
http://www.mrr.dot.state.mn.us/research/thawindex/thawindex.asp
RECORD RETENTION COMMITTEE
A record retention committee will be developed in the near future. The committee will be
7
responsible for determining what documents should be retained. The committee will also
determine the length of time documents need to be retained – as governed by State. This
committee will review various methods of imaging and submit a recommendation to
Administration. The final charge of the committee will be to find and organize a place where these
documents can be archived and accessed.
One person from each department was named to the committee. Public Works will have the
Administrative Assistant represent the department. The Engineer / MIS Technician from Public
Works will also serve on this committee as technical support.
NEW EMPLOYEE
The Public Works Department would like to welcome Tom Haack. The employment of Mr. Haack
was approved by City Council on January 7, 2002 and started work on Monday, January 14th.
Mr. Haack was recently employed with GM Contracting as a laborer in the sewer and water
department. His responsibilities included installing and repairing water and sewer distribution
systems. Mr. Haack has also worked for the cities of Mankato and Maple Lake. Again, the Public
Works Department welcomes Mr. Haack and look forwards to working with him.
PUBLIC WORKS WEEKLY MEETING
The Public Works Department has instituted a meeting weekly (Monday afternoons) of Public
Works supervisors and office staff to discuss events and issues pertaining to the Public Works
Department. These meetings also provide an opportunity to share weekly schedules, crew
assignments, and anticipated activities for the week. An inherent benefit of this meeting is the
increased communication within the Public Works Department.
OUTLOOK 2000- CALENDAR / TASKS / CONTACTS
The Public Works Department has a need and would benefit from a broader use of Outlook 2000
computer software. Components of Outlook 2000 that may allow Public Works to operate more
efficiently include a minimum of “Calendar”, “Tasks”, and “Contacts”.
Calendar – allows those who attend meetings and / or have scheduled time commitments to have
this schedule on the computer. This allows the user to better organize his/her time. It also serves
as a reminder for time commitments. Calendar can also be used to check someone else’s
schedule to determine if they will be available at a particular time.
Tasks – allows for better organization and management of tasks to be completed. It also serves
as a way to track requests that have been made and give reminders when necessary.
Contacts – This is a great feature that allows for the creation of a departments wide electronic
Rolodex, thus reducing the need for duplication of information. It also allows for a more efficient
creation of mailing labels, letters, and envelopes. It will even create a map of the address on the
contact list with a click of one button.
To encourage the use of these items, a demonstration will be given to the Pubic Works
supervisors and office staff. If this is successful in the Public Work Department, similar needs for
other departments will be evaluated.
RECYCLING UPDATE
The duties of Recycling Coordinator have recently been assigned to the Public Works
Administration Assistant. The 2001 2nd half Recycling Report was due February 15;
unfortunately, this report was not kept up to date and therefore missed the deadline. The Public
Works Administration Assistant contacted the County to explain the situation. She then finished
the data input for the 2nd half of 2001, compiled the necessary information, and forwarded the
report to Ramsey County on March 5, 2002.
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CITY MESSAGE BOARD
Recently, the City's message board has been displaying two or even three different temperatures.
The Public Works Administration Assistant and Parks Foreman are working with the
manufacturer, Aim Electronics, to resolve the problem.
VEHICLES USAGE REPORT
The use of City vehicles is currently being monitored. A table / chart has been created to track the
usage of the three City vehicles (501, 501, & 503). Information will be used as part of the 2003
Budget to determine the need for new or replacement City vehicles.
SIGNS ON UTILITY POLES
The appearance of illegal signs on utility poles is increasing. In an effort to reduce occurrence
and to educate the parties that are continuing to place these signs on utility poles, Public Works
will record the name of the vendor, product, and phone number. Alternately, the department may
deliver the entire sign to the Community Development Department for appropriate action.
CHARGE ACCOUNTS
The City would like to develop a list of charge accounts and people named to utilize them. Since
Public Works accounts for most, if not all, of these accounts, Public Works will be responsible for
creating a list of vendors and businesses with whom the City currently has an account and the
eligible users of those accounts. Once this list has been created, it will be forwarded to the
Finance Department where it can be documented.
FIRE CONTROL PANEL
Minnesota Conway is now working on the replacement of the fire control panel. They found
additional system failures caused by the ground fault problem; this problem has completely
disabled the existing control panel. A new control panel has been installed, but there are now field
wiring problems that they are investigating. Bare wire has been found on some of the wiring that
is attached to the bar joists. The wiring that was installed is stretched very tight at certain points
and will have to be inspected for additional exposed wire. If not fixed, the ground fault problem
will damage the new control panel. The alarm system has been disabled during the repairs.
PUBLIC WORKS DEPARTMENT GOALS
PUBLIC WORK DEPARTMENT ANALYSIS AND REVIEW
Objective: To analyze the operations and structure of the Public Works Department. To
make it more efficient, to better serve the needs of the citizens and businesses of
Mounds View, and to better achieve the goals and objectives set by the City
Council.
I. Analyze Current Functions of Public Works
A. Study the current operations.
B. Review items currently being administered by other departments. Are there items
that would be better administered by Public Works?
1. Properties not connected to City water program
2. Various permits - street cut and right-of-way permits
C. Interview all Public Works employees.
1. What are their professional goals?
2. Talents, qualifications, job expectations…
II. Determine Needs of the City -What PW activities are important to the City Council,
citizens, and business owners?
A. Study the Comprehensive Plan.
1. What is the City’s Vision?
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2. What did the residents see as valuable – streets, parks…?
B. Administer possible community survey.
1. The Parks and Recreation Commission has been requesting /
recommending that a survey be done
2. Could be part of a city wide survey
C. Study Public Works structure of other cities.
1. Similar in size and age of Mounds View
2. Provide data to City Council
III. Structure Public Works Around Needs of the City
A. Develop a list of potential ideas
1. Different functions
2. Additional programs to implement
3. Different operational procedures
4. Different and/or additional job tasks
5. Potential goals and targets
6. Role of PW with outside agencies –Watershed, County, Consultants,..,
B. Add a brief explanation of each item.
C. Present the list of ideas to the City Council at a Work Session. Discuss each one.
Does the City Council have additional items / issues they would like PW to
explore?
D. Develop a final list of items that City Council wants PW to explore further.
IV. Analyze Potential Changes
A. Determine and analyze what must be done to implement any proposed changes.
1. Are there additional costs to the City?
2. What are the impacts?
3. How will it affect staffing?
B. Are these proposed changes feasible?
C. Create final list of Council recommended changes.
V. Determine Final Structure of Public Works
A. Define the role of PW.
B. What PW changes are needed to achieve the new goals?
1. Changes in operations
2. Job responsibilities
3. New programs
4. Staffing adjustments / changes
C. What are the steps needed to achieve these new PW objectives?
1. Study credentials of current staff
a. Is additional training or licensure changes needed (i.e. Class A
Water License needed to operate water treatment plants)
b. Are there credentials not being used (i.e. Professional Engineer
License)
2. Change in personnel structure of PW
3. Change funding accounts
4. Change funding levels
DEVELOP A FILING SYSTEM FOR PUBLIC WORKS
The Public Works Department has a goal to develop a comprehensive filing system. This issue
may appear trivial at first glance, but its creation and implementation is vital to the operations of
the Public Works Department. It will include a total restructuring of current practices and
establishment of a system whereby all Public Works documents are stored efficiently. Throughout
the process, Public Works will confer with other departments to ensure that this filing system will
correlate with their files when necessary.
10
DEVELOPING PROCEDURES
Each department within the City will develop procedures for various activities performed
throughout the year. The goal is to have each department create a book that contains procedures
for their activities. This must be completed by the end of this year (December 31, 2002).
With regard to the Public Works Department, the first step will be to identify activities for which a
procedure is warranted: Those activities performed on a routine basis either daily, weekly,
monthly, or yearly.
Once the activities for which we will be writing procedures are identified, the person that is
currently conducting that activity will write the procedure. A standard “procedure format” will be
created.
Procedures will be reviewed as they are written. If found to be complete, clear, and acceptable
they will be added to a three ring binder entitled “Public Works Procedures”. They will also be
stored electronically. Once completed, the Public Works Procedure Book will be an ever-evolving
document. Procedures will be reviewed and updated as needed.
The Public Works Department fully endorses the creation of this Procedure Book. The book will
allow us to function in the case of an employee absence and will ensure complete and consistent
work throughout the department.
DEVELOPING POLICIES
Similar to developing procedures, each department within the City will develop policies. These
policies will be collected from each department and compiled in a “City Policy Book”.
The format on how policies are written will be developed in the near future. As draft policies are
written, they will need to be review by the department head and City Administrator, and presented
to the City Council for review and approval. Once Council approval is obtained, the draft policies
will become official City Policy.
Again, similar to procedures, the Public Works Department fully endorses having official written
policies. They allow us to conduct business in a more efficient and consistent manner.
DEVELOP LONG TERM CAPITAL PROJECTS AND PROGRAMS - CAPITAL IMPROVEMENT
PROGRAM (CIP)
As part of the development of a long-range financial plan, the City will need to develop a Capital
Improvement Program (CIP). This is comprised of a list of major capital expenditures the City
anticipates in the next several years – typically five.
Since the Public Works Department will have the most items in the CIP, we have been asked to
be the lead department in developing this portion of the Long-Range Plan. This will be somewhat
of a time consuming project since we will be starting from scratch. The CIP is due on June 3,
2002. Therefore we need to start as soon as possible. This week, present a possible format will
be presented to the Finance Department. Next week, the Public Works Department will meet to
discuss the CIP in an effort to create a list of potential items. Input from external sources such as
the watershed district, consultants, the County, and Mn/DOT will also be required to complete the
CIP.
FINANCIAL DATA
Due to the nature of the numerous accounts and funds associated with Public Works it was
difficult to comprise a summary at this time. Therefore, a financial report for the Public Works
Department is not included as part of this report. On February 11, 2002, the Finance Department
provided a “city wide” financial report which included Public Works. The Public Works Department
11
will be working with the Finance Department to ascertain whether a quarterly financial reporting
structure could be developed.
MAJOR PURCHASES
• Bobcat Skidsteer Loader
• Gate of the Public Works Facility
• Mower for Golf Course
• Computer Software for HVAC System at the Community Center
• Water Truck
SPECIAL RECOGNITION
CONGRATULATIONS
Congratulations to Mike and Tracy! I received a phone call on Thursday January 24th from David
Freemore who is a resident of Mounds View. Mr. Freemore wanted to contact me and let me
know how impressed he was with the performance and professionalism demonstrated by Mike
and Tracy. Mr. Freemore worked with Tracy to schedule a meter sending unit repair at his house.
Mike came out and did the repairs. He commented on how polite and professional both were and
how Mike removed his footwear before entering his home and how clean and neat things were
put back once the job was complete. Great Job!
RECOGNITION OF PUBLIC WORKS STAFF
In the report section of the January 28th Council meeting, deputy Chief Brennan reported that the
front counter in the Police department was in need for repair. He got an estimate to re-laminate it
at a cost of $600. He went on to state that Public Works staff fixed the counter by using an oak
trim board and routering it at a cost of less than $50. Following Officer Brennan’s report, Council
Member Marty officially thanked the Public Works Department staff for going out of their way to
save the City money.
PW WEEKLY REPORTS
The Public Works Department has created weekly reports since the beginning of this year. These
reports contain a listing of activities performed by various divisions of Public Works: PW
operations, Parks and PW administration. They also contain information that is pertinent to the
operations of the Public Works Department. Much of this information was used to create this
quarterly report. Copies of these reports are available at City hall upon request.
PUBLIC WORKS 4TH QUARTER REPORTS Oct.-Dec., 2001
Water Department
• Pumped 104,805,000 gallons
• TKDA performed a leak survey throughout the City. 4 leaks were detected, 3
have been repaired.
• 6 Water Service repairs performed by Webster Co.
• All City hydrants were pumped and serviced for the winter season.
• Continued repairs on water meter reading system.
• Tree trimming at Wells 5 and 6.
• Rebuilt filter flow valve at Well 5; it was vibrating.
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• Water Shut Offs.
• Repaired hydrant at County Road H and Old Highway 8.
• Water Main break at County Road I and Spring Lake Road.
• Valve repair at Mustang Drive and Mustang Circle.
Sewer Department
• Cleaned 5,400 feet of sanitary sewer.
• Treated 5,000 feet of roots.
• Snow removal
• Leaf removal
• Inspected sewer disconnect at 2293/95 County Road H. (1 day)
• Inspected sewer installations at Mermaid. (1 day)
• Repaired walls in the salt shed. (2 days)
• Assisted with water shut-off. (1/2 day)
• Repaired hydrant at County Road H and Old Highway 8. (1 day)
• Fabricated light bar for #121. (1 day)
• Assisted with water leak at 8401 Groveland Road. (1 day)
• Water inspections performed at 2601 Ridge Lane and 2221 Buckingham
Lane. (1day)
• Assisted with water main break at County Road I and Spring Lake Road. (1
day)
• Assisted Dukes Root Control. (1 day)
• Cleaned storm sewer for Blaine. (1 day)
• Televised storm sewer for Blaine. (1 day)
• Sewer school (Bruce, Pete, Mike) (3 days)
• Televised sanitary sewer for Roseville. (1 day)
• Assisted with fence installation at Silver View soccer field. (2 days)
• Water valve repair on Mustang Drive and Mustang Circle. (1 day)
• Televised for Roseville. (1 day)
• Assisted golf course with tarps. (1/2 day)
• Assisted with shelf installations at City Hall. (2 days)
• Televised sewer service at 8380 Spring Lake Road. (1 day)
• Sewer and water installations at 2656 County Road J. (2 days)
• Assisted with St. Paul water leak on Pinewood Drive. (1 hour)
Streets/Surface Water Departments
• Painted furnace room in the Police Department.
• Completed Sgts. Office in Police Department.
• Completed front counter in Police Department.
• Built shelves in City Hall storage room.
• Snow and Ice control as needed.
• Maintenance on all equipment.
• Street sign maintenance.
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• Pothole repairs.
• Sewer school (Pete, 3 days)
• Pete passed his sewer test and now has a Class D Sewer License.
Garage
• Maintenance on vehicles and equipment as needed.
• Repaired heaters in the garage.
• Cleaned and painted mechanics office.
• Sewer school (Bruce, 3 days).
• Snow and Ice control as needed.
• Vehicle Inspections
Item No. 7F
Meeting Date: March 11, 2002
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Resolution 5713 Approving Seasonal Golf Course
Positions for 2002
Date of Report: March 6, 2002
The Council will recall that this item was pulled from the March 11, 2002 agenda
at the request of an AFSCME Business Agent. As you know some of our golf
course seasonal employees will be members of the AFSCME unit.
We have not yet settled on wages for seasonal golf course employees, however,
staff has been advised by the League of Minnesota Cities and Labor Relations
Associates to proceed with a recommendation to the City Council to set 2002
wages for golf course seasonal employees, and to honor wages set by the
contract retroactively. The impetus for the recommendation is that with spring
approaching, the City will need to open the golf course shortly.
Staff recommends that the Council authorize two full time seasonal positions at a
wage not to exceed $10.25 per hour for a period of six months. Once the
contract has been settled, if the agreed upon wages are different than those
adopted by the Council on March 11, 2002, staff will recommend that any
necessary wage adjustments be made retroactively.
Staff will be before the Council at a future meeting to request approval for
additional seasonal golf course positions.
Respectfully Submitted,
Givonna Reed
463-717-4008
RESOLUTION NO. 5713
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Approving 2002 Golf Course Seasonal Positions
WHEREAS, the City of Mounds View Golf Course has a need to hire
seasonal employees, and
WHEREAS, Resolution 5546 says that seasonal positions must be
approved by the Mounds View City Council.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby authorize staff to hire two full-time seasonal positions at a
wage not to exceed $10.25 per hour for a six month period.
Adopted this 25th day of February 2002.
ATTEST:
Richard Sonterre, Mayor
SEAL Kathleen F. Miller, City Administrator
Motion:
Second:
Sonterre:
Quick:
Stigney:
Marty:
Thomas:
Item No. 7I
Type of Business: WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kathleen Miller, City Administrator
Item Title/Subject: Resolution No. 3724 Approving the City of Mounds
Appointments to Commissions Policy
Date of Report: March 11, 2002
Background
The Mounds View City Council discussed this item at its March 4, 2002 Work
Session and directed staff to draft a Policy and bring it back for review. Staff has
prepared the attached Policy and reviewed it with the various department
directors that act as staff liaisons to the various Commissions. The drafted Policy
includes the following provisions:
• Notification
• Publication
• Review
• Appointments
• Formal Notice
Recommendation
Approve Resolution Number 3724 Approving the City of Mounds View
Appointments to Commissions Policy.
Respectfully Submitted,
___________________________
Kathleen F. Miller
City Administrator
CITY OF MOUNDS VIEW
APPOINTMENTS TO COMMISSIONS POLICY
GENERAL PROCEDURE
1. AUTHORITY
Provisions for making appointments to commissions are established in the
City Charter and City Code.
2. PURPOSE
The purpose of this policy is to formalize the process by which
appointments are made to Commissions.
3. NOTIFICATION
Two months prior to the expiration of their term, a letter will be mailed out
by Administration to all Commissioners whose terms are expiring,
thanking each for his/her participation. For those who are eligible for re-
appointment the letter will include a request for the Commissioner to re-
apply with an application attached. All applications will be considered on
their merits.
4. PUBLICATON
Two months prior to the expiration of terms, notification of vacancies shall
be advertised in the Local Paper, Mounds View Matters, the City’s web
site, and cable channel. That notification should include a list of the
vacancies, information on obtaining the appropriate applications and a
deadline for receipt of applications (at least two weeks prior to formal
appointments).
5. REVIEW
Applications will be collected by the Administration Department. Once the
deadline for receipt of applications has been reached then the Department
will make copies for the Mayor to review. The City Council will be
provided with copies of all applications in their Council packet. The Mayor
will make his recommendations to the City Council.
6. APPOINTMENTS
The City Council will make the final decision on recommendations made
by the Mayor through Resolution.
7. FORMAL NOTICE
A formal letter will be mailed to each appointed Commissioner with an
attached copy of the by-laws. A letter will be mailed to those who applied
but were not appointed, thanking them and asking that they consider
applying at a future point.
RESOLUTION NO. 5724
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE CITY OF MOUNDS VIEW APPOINTMENTS TO
COMMISSIONS POLICY
WHEREAS, the Mounds View City Council has discussed this item on a number
of occasions; and
WHEREAS, Section 2.02 of the City Charter states that the City Council may
establish by Ordinance Boards or Commissions; and
WHEREAS, the City Code does establish various Commissions be appointed by
the Mayor with approval of the City Council; and
WHEREAS, the City Council recognizes the value in formalizing the process by
which these Commissioners are appointed; and
WHEREAS, the City Council has authorized staff to draft a Policy for purposes of
formalizing the process by which appointments are made;
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council
does hereby approve the attached City of Mounds View Appointments to Commissions
Policy.
Adopted this 11th day of March, 2002.
________________________________
Richard Sonterre, Mayor
ATTEST:
________________________________
Kathleen F. Miller, City Administrator
Motion to approve by:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
February 25, 2002
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:02 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Mayor Sonterre, Quick, Marty, Stigney, and Thomas.
3. APPROVAL OF AGENDA
A. Monday, February 25, 2002 City Council Agenda.
City Administrator Miller requested Item 6D be removed from the agenda to be discussed at a
future time.
Mayor Sonterre asked when the item would be back on the agenda.
City Administrator Miller indicated she did not know the exact date that the item would be back
on the agenda but said she would place it on the agenda as soon as possible.
MOTION/SECOND: Marty/Stigney. To Approve the February 25, 2002, City Council Agenda
as amended.
Ayes - 5 Nays – 0 Motion carried.
4. PUBLIC INPUT
Jerry Serfling, Assistant Director of AFCSME 14, representing City Hall and Golf Course
Employees addressed Council and thanked Members for removing Item 6D from the agenda. He
then indicated that he and Ms. Norquist are concerned about wages and collective bargaining and
then asked permission to speak on Ms. Norquist’s behalf when the item is heard.
Mayor Sonterre indicated Mr. Serfling would be permitted to speak to the matter at that point in
the agenda.
Mari Scotch of 7806 Gloria Circle indicated she has been working for two years on issues
concerning the water level in Spring Lake as well as increased aquatic plants and winter fish kill.
Mounds View City Council February 25, 2002
Regular Meeting Page 2
She then indicated there was a petition signed by residents on Spring Lake that was given to the
City and residents have not yet received a response.
Ms. Scotch indicated representatives from Spring Lake Park and Fridley have been working on
the issues along with Mounds View residents and those representatives have been able to have
the matter heard before Rice Creek Watershed District. She then indicated that Rice Creek
Watershed District has given permission to purchase water from the St. Paul Water Utility but
noted, in order to do that, the three cities would need to enter into a Joint Force Task Agreement.
Ms. Scotch explained the water would come by way of the Mississippi through a pipeline and
can be purchased in one foot increments in April and August. She then indicated that the
residents who live along the lake are working to put together a Lake Management Association to
go to Rice Creek to ask them to monitor the water in the lake. She further noted that the DNR
uses the lake as a rearing pond for fingerlings.
Mayor Sonterre thanked Ms. Scotch for her comments and noted the three cities had entered into
an agreement to work together on the matter but Mounds View’s lack of a public works director
had hindered the process.
Ms. Scotch asked for help from Council going forward to assist residents in getting the water
level back in Spring Lake.
David Jahnke of 8428 Eastwood Road indicated he had the opportunity to watch the tape from
the work session and said he is concerned with some of the things that go on at the Community
Center. He commented he knew there was trouble but did not know what it was all about so he
went down and talked to a 12 year old who told him that bad kids go to the Community Center.
He stated that more than half of the kids are bad and noted he was told that you can buy
marijuana in the bathroom and can purchase stolen property. He further commented that the 12
year old had told him that these bad kids also destroy property at the Community Center and his
mother will not allow him to go there.
Mr. Jahnke asked if the police reports from the Community Center are available for viewing.
Acting Chief Brennan indicated if it was not an open investigation and the report does not
identify any juveniles Mr. Jahnke could review the report.
Mr. Jahnke commented that 75% of the kids at the Community Center are not from Mounds
View and those kids can go there without any charge and that concerns him. He noted one of the
reasons the kids go there is because they are not allowed at the other facilities. He further noted
he feels it is very sad that the City’s mothers are scared to send their children to the Community
Center.
Mr. Jahnke said he feels the City should hold the YMCA accountable and make them commit to
the promises made because they are not doing what they said they could do. He also commented
he did not think it would help to put a different person over there.
Mounds View City Council February 25, 2002
Regular Meeting Page 3
Mayor Sonterre noted Mr. Jahnke echoed the concerns of Council and the City’s desire to gain
control back at the Community Center.
Michelle Sandback of 2356 Sherwood Road indicated she has a concern regarding commission
applications and procedures and would like to request two things. The first is public disclosure
of the application procedure for commissions, and the second would be to ask Council to
consider an amendment to the Code to describe the procedure as a matter of public record.
Mayor Sonterre said he thought the procedure was covered in the Code and noted he could make
public the applications made available to Council Members. He clarified that the procedure has
been for the Mayor to review the applications and make a recommendation to Council for
appointment. He further stated that, like any document held at City Hall, the applications are
public documents.
Ms. Sandback said she feels it is important that people who apply for commissions should be
able to know the procedure and, in order to know, she thinks there needs to be something in
writing in the Code. She then stated that she did not see where in the Code the procedure was
stated.
Mayor Sonterre asked Staff to review the matter to determine whether there is room for
clarification.
5. UNFINISHED BUSINESS
None.
6. CONSENT AGENDA
A. Just and Correct Claims
B. Licenses for Approval
C. Resolution No. 5704 Approving Seasonal Public Works Positions
D. Resolution No. 5713 Approving Seasonal Golf Course Positions
E. Resolution No. 5716 Approving the Purchase of Replacement Gates for the Public
Works Facility
F. Resolution No. 5717 Approving the Purchase of a Replacement Mower for the
Golf Course
G. Resolution No. 5718 Approving the Purchase of two Replacement Bobcat
Skidsteer Loaders
H. Resolution No. 5719 Approving the Purchase of Windows Based Computer
Software to Operate the HVAC System at the Community Center
I. Resolution No. 5714 Approving Attendance at Out of State Training for Use of
Night Vision Equipment – Training and Equipment Grant Funded
J. Set a Public Hearing for 7:05 p.m., Monday, March 11, 2002, to Consider the
First Reading and Introduction of Ordinance 693, an Ordinance Amending
Section 1106.03 of the Zoning Code Pertaining to Accessory Structures
Mounds View City Council February 25, 2002
Regular Meeting Page 4
Item D was removed from the agenda.
City Administrator Miller requested that Item A be removed for a brief comment.
Public Works Director Lee requested that Item 6H be removed for discussion of a revision of the
funding source.
Council Member Stigney requested that Item I be removed for discussion.
Council Member Marty requested that Item G be removed for discussion.
MOTION/SECOND: Stigney/Marty. To Approve Consent Agenda Item I as Presented.
Council Member Stigney asked whether travel expenses and salary were covered under the grant.
Acting Chief Brennan indicated that travel expenses were covered but the City has to pay the
employee’s wages for the two days.
Council Member Stigney asked whether the employee would be paid for traveling to and
returning from the training.
Acting Chief Brennan indicated that the employee would be paid during normal business hours.
Mayor Sonterre asked whether the officer receiving the training would be qualified to train other
officers on the use of the equipment after this training.
Acting Chief Brennan indicated he would be.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item A as presented.
City Administrator Miller indicated that two checks would be voided and noted that Check
Number 107629 to Elegant Thymes in the amount of $4,181.00 would be changed to $1,790.95
and the check to Kath Auto Parts should be in the amount of $38.32 not $104.68.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Quick/Stigney. To Approve Consent Agenda Item H as presented.
Public Works Director Lee handed out a revised copy of the staff report and noted the funding
source for the computer software had been changed to be funded through the Community
Center’s budget as that is a more appropriate expenditure.
Mounds View City Council February 25, 2002
Regular Meeting Page 5
Council Member Marty said, in reading over the staff report and the Resolution, it seems that the
City would be foolish not to go with the new windows program. He then thanked staff for
finding it.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Marty/Quick. To Approve Consent Agenda Item G as Presented.
Council Member Marty noted he feels this would be another item the City would be foolish to
pass on based on the fact that the difference between the trade in price and the purchase price for
a new model is only $1,600. He then noted to rent a skidsteer is very expensive and thanked
Staff for finding this deal.
Council Member Stigney commented that this program has been going on for three years and has
never been brought to Council and he feels it should have. He then thanked Staff for bringing it
to Council at this time.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Marty/Thomas. To Approve Consent Agenda Items B, C, E, F, and J as
Presented.
Ayes – 5 Nays – 0 Motion carried.
7. COUNCIL BUSINESS
A. Public Hearing and Consideration of Resolution 5703 Regarding the
Longview Estates Preliminary Plat, Mounds View Planning Case MA01-001.
Mayor Sonterre opened the public hearing at 7:26 p.m.
Community Development Director Ericson indicated Mr. Harstad had submitted a revised
preliminary plat for Longview Estates. He then explained that the original subdivision proposal
was for 11 lots and noted since the variance request for reduced lot widths was denied Mr.
Harstad has submitted a plan for 26 lots. He further explained that none of the lots meet the
Code requirements and noted that there would need to be mitigation done for the wetland filled
and that mitigation may not be in Mounds View.
Director Ericson indicated the Planning Commission had recommended denial of the request
because it does not meet the subdivision requirements for the wetland zoning district. He then
noted Staff had prepared Resolution 5703, a Resolution denying the preliminary plat.
William Werner of 2765 Sherwood Road asked what mitigation meant.
Mounds View City Council February 25, 2002
Regular Meeting Page 6
Director Ericson explained that any wetland area that is filled has to be replaced at a ratio of two
to one.
Mr. Werner asked if the replacement could be done somewhere else.
Director Ericson indicated that the mitigation could be done at another location.
Mr. Werner said nature put the water on that property for a good reason and filling the wetland
would mean you lose retention capability and that usually ends up costing the taxpayers in storm
sewers and other things and he thinks mitigation is a terrible concept.
Council Member Quick asked whether Mr. Harstad could buy wetland credits.
Director Ericson indicated it was possible but said he was not sure because he is not aware of all
the regulations concerning wetlands.
Council Member Thomas clarified that the City is not dealing with Rice Creek Watershed
District rules but state mitigation statutes and standards.
Michelle Sandback of 2356 Sherwood Road indicated her neighbor has looked into wetlands in
Mounds View and had told her that between 1990 and 1997 Mounds View has lost about 30% of
its wetlands and that is after the wetland standards came into play.
Council Member Quick indicated he was not aware of any loss of wetlands at all in the City and
said he would like to see a detailed list of the wetlands that Mr. Lamb has said were lost.
David Jahnke of 8428 Eastwood Road commented that he was concerned Council Member
Quick had commented there were no laws concerning wetland regulations because there are.
Council Member Quick indicated he was not aware of any loss of wetland. He then commented
that he is aware that the City now owns over 200 acres that were not previously under City
control.
Mr. Jahnke indicated that he had heard that one of these issues went to Court and cost the City
money. He then asked if that was true.
Council Member Quick indicated he was not aware of that.
Mr. Jahnke commented there was a contractor who wanted to develop the area off of Hillview
and the City was sued over a wetland issue and the City lost.
Herb Zwirn of 7660 Greenfield Avenue addressed Council and indicated he had come to speak
out of true concern for the Harstad development. He then indicated the Planning Commission
had turned the request down two times because neither request met City Code requirements. He
noted that with the second proposal Mr. Harstad has dropped the façade of being an
Mounds View City Council February 25, 2002
Regular Meeting Page 7
environmental champion and has taken up a hard-core attitude. He further commented that the
second proposal is more damaging than the second and clearly shows disregard for the neighbors.
Mr. Zwirn indicated Mr. Harstad’s family had purchased the property 30 years ago and has not
developed it because of the problems involved with the wetland. He noted that using decades of
study and statistics the federal government has adopted rules for development but Mr. Harstad
claims he is being victimized by arbitrary and capricious rules specific only to him.
Mr. Harstad indicated there was a similar situation in Coon Rapids 12 years ago where homes
were built with wetland fill and foundations cracked, homes became weak and unsafe, and
residents had water problems. The insurance companies did not pay and the builders and
developers disappeared. He then asked Council not to yield to pushy, whiny, manipulative
contractors that have no concern for neighbors. He further stated that both plans have problems
for the neighbors and possible serious environmental impact. He further asked Council to stand
up for the community and show the residents that they listen to their voices.
Council Member Marty asked Mr. Harstad why he has come back with a plan for 26 lots on the
same property that the City turned down 11 lots. He further commented he feels this is a waste
of time.
Mr. Harstad indicated he was not before Council to whine or do anything else that he was just
accused of doing but said he is a property owner in the City of Mounds View and, had it not been
for the regulations put in place by the City, he would be allowed 26 lots on the property. He then
noted he had challenged City Staff to show him another property owner in the City that is as
affected by these regulations as he is and Staff has been unable to do so. He further stated that,
had this plat not had the wetlands, everything else would qualify for a subdivision within the City
of Mounds View.
Mr. Harstad asked Council to approve his plat. He then commented he brought to Council what
he felt was a good plat that took into consideration the health, safety, welfare, and environmental
issues. He also noted the plat had all the necessary governmental approvals by the Army Corp of
Engineers, Rice Creek Watershed District, and the DNR but was denied based on an ordinance
created by the City of Mounds View that has absolutely no adverse affect on another property
owner other than him. He further stated he wanted to bring this to the attention of Council and
get a vote on it.
Mayor Sonterre commented that the ordinance was put into place to protect other property
owners and may adversely affect Mr. Harstad’s property but with regard to the catastrophic loss
of wetland and water filtration areas there would be significant cause and effect to the
surrounding properties including roadways and other residential and commercial properties
nearby. He further clarified he felt the need to differentiate that the ordinance is not adverse to
Mr. Harstad but a protection for other property owners.
Mr. Harstad commented that the wetland acts as a storm sewer for Longview Drive and Silver
Lake Road and is not the high quality wetland that people think it is because it takes storm water
Mounds View City Council February 25, 2002
Regular Meeting Page 8
from streets with salts and, untreated, is discharged into the wetland. Mr. Harstad pointed out
that one of the things the first plan would have provided was a NURP pond to treat drainage prior
to discharge into the wetland. He further commented that, as it exists today, open pipes are
coming in from two directions and he would question the City as to whether or not it would be a
wetland today had it not been a dumping ground for the streets in the area.
Mr. Harstad indicated that when he bought the property 30 years ago it was zoned for duplexes,
commercial, and high density residential and has since been down zoned by the City. He then
commented he had come in with an 11 lot subdivision and that was turned down so he is now
asking for the 26 lots.
Mr. Werner said he was speechless at the things that are going on.
Mayor Sonterre closed the public hearing at 7:48 p.m.
MOTION/SECOND: Marty/Stigney. To Waive the Reading and Approve Resolution 5703, a
Resolution Denying a Preliminary Plat for the Proposed Longview Estates Major Subdivision
Located Within a Wetland Zoning District; Planning Case No. MA01-001.
Ayes – 5 Nays – 0 Motion carried.
B. Consideration of Resolution 5706, a Resolution Revoking the Business
License for Gas ‘n Splash, Located at 2525 County Highway 10.
Community Development Director Ericson indicated this was a request for the Council to
consider revoking the business license for Gas ‘n Splash for failure to pay SAC fees which
started in 1999 when the car wash was added. He then explained that SAC fees, which is a unit
service availability charge, are applicable when development occurs if there is additional
discharge into the storm sewer system and that fee is determined by the Metropolitan Council.
Director Ericson indicated the Metropolitan Council reviewed the matter and determined that 41
units should be assessed to this project and from that time on the City has been trying to collect
the amounts due. He then commented that, typically, the City collects the fee prior to the
issuance of the permit but, in this case, the Metropolitan Council had not provided information as
to the amounts at the time of the issuance of the permit.
Director Ericson explained that Mr. Mack had contacted Staff and indicated he is out of town and
unable to be at this meeting to discuss the matter and respectfully requests that the matter be
tabled to the next Council meeting.
Council Member Marty indicated that there seems to be a disparity of opinions in this matter and
he feels, even though the matter has been outstanding for quite some time, it would be fair to
table the matter to the next Council meeting to allow the business owner to be in attendance to
discuss the matter. He also commented he felt interest should be accumulating on the amounts
owed to the City.
Mounds View City Council February 25, 2002
Regular Meeting Page 9
MOTION/SECOND: Marty/Stigney. To Table This Matter to the March 11, 2002, City Council
Meeting.
Council Member Stigney asked for a friendly amendment to table the matter to a time certain of
March 11, 2002.
Council Member Marty accepted the friendly amendment.
Ayes – 5 Nays – 0 Motion carried.
C. Introduction and First Reading of Ordinance 694, an Ordinance Amending
Chapter 607 of the Mounds View Municipal Code Relating to Nuisances.
Housing Inspector Anderson indicated Ordinance 694 amends Chapter 607 of the Code relating
to nuisances and said all discussed changes have been incorporated into the Ordinance.
Mayor Sonterre commented that Council and Staff had been looking at this document for quite
awhile and said he is happy to have it finalized.
Council Member Marty said if the document were tweaked anymore Council would know it by
heart.
MOTION/SECOND: Marty/Thomas. To Waive the Reading, Introduce the First Reading, and
Approve Ordinance 694, an Ordinance Amending Chapter 607 of the Mounds View Municipal
Code Relating to Nuisances.
Ayes – 5 Nays – 0 Motion carried.
D. Discussion of Resolution 5715 Authorizing the Purchase of Three Police
Vehicles.
Acting Chief Brennan indicated he had amended the request to ask for approval of the purchase
of two police vehicles. He also handed out information on last year’s sales as requested by
Council. He further commented that the Resolution had been amended to include a sentence
requiring that the proceeds from the sales of the vehicles would be put back into the City’s
vehicle account for budgeting.
Acting Chief Brennan reviewed last year’s sales information with Council and indicated he feels
a reasonable price to expect is between $2,500 and $3,000 for the vehicles.
Mayor Sonterre asked whether the trade in value was considered dealer trade in value.
Acting Chief Brennan indicated the figures represented dealer trade in value.
Mounds View City Council February 25, 2002
Regular Meeting Page 10
Mayor Sonterre asked if the City should consider trying to sell the vehicles through the League of
Minnesota Cities because a list is sent out to member cities with all items for sale.
Acting Chief Brennan indicated he had seen the list of items for sale and it did not appear that
vehicles were moving very quickly as the list was the same month after month.
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5715, a
Resolution Authorizing the Purchase of Two Police Vehicles.
Ayes – 5 Nays – 0 Motion carried.
E. Petition for the City Council to Hear the Grievance Filed by Marge Norquist
Jerry Serfling, Assistant Director for AFCSME 14, addressed Council and indicated that the
word grievance becomes adversarial and that is not the way the union looks at it, the union looks
at it as identifying the problem and establishing a procedure for resolving the problem. He then
indicated that the union objects to the removal or stoppage of payment for Ms. Norquist’s retiree
Medicare healthcare supplement. He commented that Ms. Norquist is 72 years old and, as a
result of budget decisions her salary was cut in half as of January 1, 2002. He then commented
that during the collective bargaining the union discussed with the City the need, in the new
contract, to make sure that supplemental insurance payments were continued and, as a result of
that discussion, the City Administrator stopped payment and notified Ms. Norquist on January
25, 2002.
Mr. Serfling indicated that during negotiations there are certain things under the Minnesota
Collective Bargaining Law that are mandatory and should continue and, without any negotiation,
the City stopped the payment. He then indicated there is solution that is cheaper for the City and
would do no harm to Ms. Norquist. He further indicated that what the City is paying for is
cheaper than having Ms. Norquist enroll in the City provided insurance plan and having the City
pay the pro rated amount of the premium.
Mr. Serfling indicated, rather than see unions and employees as adversaries, this is an
opportunity for the City to say it will not hurt people unnecessarily. He then commented that he
did not think there was another City employee like Ms. Norquist who is enrolled in a
supplemental insurance plan. He further stated this is a mandatory discussion item and payments
should have continued.
Mr. Serfling indicated following the City’s advice would place an unjust hardship on Ms.
Norquist because she would have to pay for the supplemental plan or drop it and join the City’s
plan that provides less benefit. He then asked that the City find a way to work with the union to
find a way to solve this and not hurt people. He also asked the City to continue the health
insurance payments as they were being made and allow negotiations to continue.
Mounds View City Council February 25, 2002
Regular Meeting Page 11
Mayor Sonterre indicated Council and the City are not treating employees as adversaries and
absolutely do not treat employees, union or not, as adversaries because they are assets. He
further commented that there is no adversarial mentality from his perspective.
Council Member Thomas indicated she found it disingenuous to talk about negotiations when
this situation has nothing to do with union negotiations. She commented Council is looking at
all details and found out things were being done incorrectly and against the personnel manual
since the day this was begun. She commented Council is addressing correcting the problem in
accordance with the personnel manual. She then commented that a significant issue has been
raised with the City’s current health insurance because the very fact that the City has
supplemental health insurance jeopardizes the City’s current health insurance contract.
Council Member Thomas commented that it would not be cheaper for the City to continue to
offer this supplemental insurance because, if Council were to decide to continue with the
supplemental insurance, the City would have to provide the benefit to all employees because the
benefit is currently only being offered to one employee and treats the other City employees
unfairly. She further commented that this is not an issue of primary health insurance but
supplemental insurance and, as set up, it goes against the personnel manual and the City’s
insurance policy contract.
Mr. Serfling indicated he felt the matter could have been resolved in negotiations and said the
City was in negotiations and the Minnesota Public Employees Labor Relation Act makes health
insurance a negotiated item and the City is acting in deference to its own policy.
City Administrator Miller indicated that the grievance filed today she interpreted to be a
difference of opinion as to how the union and Ms. Norquist interpret the personnel policy versus
how the City interprets the personnel policy. She then cautioned against any discussions of the
contract because it is currently under negotiation.
City Administrator Miller indicated that any employee who works 20 or more hours can
participate in the City’s health care and there is no provision for any alternative for that. She
then indicated she had spoken with the City Attorney, representatives from the League of
Minnesota Cities, and Mr. Burn who administers the City’s health care program. She further
indicated that the City’s health care contract precludes the City from utilizing another health care
provider and that is in order to keep costs down for the City. The program is dependent on a
certain number of people participating in the program. She also commented that Mr. Burn did
say that the City could decide to amend the personnel policy to state that employees do have an
option to elect to take a cash payment in lieu of participating if they have health care elsewhere
but the way the personnel manual currently reads it does not give that option.
City Administrator Miller indicated the City is correcting a decision made by the Finance
Director to give one employee of the City a benefit not provided to any other. She then
commented that if the City does make an amendment in the personnel policy she has been told
the City would have to provide the benefit to all but, there is a cost to do so.
Mounds View City Council February 25, 2002
Regular Meeting Page 12
Mayor Sonterre indicated Council has tried to keep its sites on how the personnel policy reads
presently and make decisions based on following the procedure as it exists today and focus on
being consistent. He then indicated there has been a debate as to whether change is necessary but
Council has agreed to base its decision on the facts before Council at this time.
Mr. Serfling indicated the letter of the word of the Collective Bargaining Law states that the
employer cannot unilaterally change benefits. He then suggested the City negotiate a
memorandum of agreement that would apply until negotiations are finalized.
City Attorney Riggs clarified that Council has before it a situation that was not authorized by
Council and could not be authorized by Council because it is in violation of the master contract
with HealthPartners. He then stated that, with due respect, it is a situation that the City cannot do
and that is why Staff took steps to rectify the indiscretion of a previous staff member.
Mr. Serfling indicated there is still a way to resolve this if Council would direct Staff to sit down
with the union and HealthPartners to discuss it.
Mayor Sonterre explained that, even with a memorandum of agreement, if the City made a
provision for one staff member to be compensated for supplemental insurance it would then
afford that right for other staff to request supplemental insurance.
Mr. Serfling said he did not believe continuing Ms. Norquist’s supplemental insurance by way of
a memorandum of agreement would afford other City employees the same rights if the document
were drafted properly.
City Administrator Miller indicated she has information that the City cannot discriminate against
employees whether in favor of age or by providing a benefit to one employee that is not provided
to other employees. She then indicated the actions were taken to correct a situation that should
not have been. She further indicated that, if Council wishes to direct her to do so, she could
amend the personnel policy.
Council Member Thomas stated this is not a matter for negotiation and is not part of the union
negotiations. She then stated it is nice to say “let’s sit down and work something out” but, for
right now, this is an action to correct something that should not have been allowed to occur. She
further commented that Staff and Council have been dealing with corrections in several other
areas and it has not been pretty but corrections have to occur. She also indicated the matter of the
City providing supplemental health insurance could be discussed at a later time but, based on
information and policies in place right now, this is how Council is required by law to act.
Mr. Serfling said “what about state law?”
Council Member Thomas indicated that state law actually has binding agreements on the City
with regard to the health care contract.
Mr. Serfling indicated the City changed a benefit without discussing it.
Mounds View City Council February 25, 2002
Regular Meeting Page 13
Council Member Thomas indicated that the City did not change the benefit as supplemental
insurance is not a benefit provided to employees.
Council Member Quick indicated he had no interest in continuing the illegal action by a former
staff member and stated he feels Council Members would be putting themselves on the line by
doing so.
MOTION/SECOND: Quick/Thomas. To Deny the Grievance Filed by Marge Norquist.
Council Member Marty read the wording in the personnel policy under policy insurance benefits
and commented that he did not see where the policy said employees have to use the City’s plan.
City Attorney Riggs indicated the HealthPartners agreement says so and the personnel policy
needs to be read in conjunction with the HealthPartners master contract. He then commented
that this issue was discussed at the last meeting.
City Administrator Miller pointed out that reading one paragraph further down in the policy it
states “according to the established guidelines for the City’s plans.”
Council Member Stigney indicated, as explained to him by the City Attorney, the way things are
written it does not allow for the possibility of an outside supplemental health care policy to be
paid for by the City. He then commented that he does not feel the door for insurance should be
shut on someone as soon as they turn 65 and he would like City Staff to contact HealthPartners to
determine whether they offer a supplemental insurance policy that the City would be able to offer
that would not be in violation of its master agreement and determine what the costs to do so
would be.
Council Member Thomas indicated Council had discussed looking at the option of providing
supplemental insurance when the healthcare contract is renegotiated but it is not an option at this
point. She then stated that, because the City has to abide by law now, does not mean that there
are not options to be discussed and investigated. She further commented that the City has not
said Ms. Norquist needs to cancel her policy because she is a member of this separate from the
City but, the City is not allowed to reimburse her for it at this time.
Mr. Serfling commented that, if people of goodwill really wanted to resolve this problem,
Council would direct Staff to sit down with the union and HealthPartners to discuss the options.
Mayor Sonterre indicated he did not want Council portrayed as vindictive or cold hearted in this
matter because Council has said it would be amenable to discussing that type of coverage and
determining whether the City can afford to offer it as a benefit to all employees in the future.
Council Member Marty commented that Ms. Norquist is part time and has limited funds. He
then asked whether City Administrator Miller could contact HealthPartners to see if this type of
policy is offered by them.
Mounds View City Council February 25, 2002
Regular Meeting Page 14
City Administrator Miller indicated she would contact HealthPartners to determine if a
supplemental policy is available and what the costs to the City would be.
Council Member Marty commented that he sees both sides of the issue and knows Council needs
to correct this situation but would like to investigate the possibility of providing supplemental
insurance through HealthPartners in the future.
Council Member Quick asked Mayor Sonterre to call for the vote because the discussion had
strayed from the discussion at hand.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty asked if Council would authorize Staff to look into an alternative
through HealthPartners.
City Administrator Miller indicated she would attempt to obtain the information and provide it at
the upcoming work session.
8. SPECIAL ORDER OF BUSINESS
None.
9. REPORTS
Council Member Stigney noted he had asked for a break down of attorney’s costs associated with
resolving the fitness equipment issue.
City Administrator Miller indicated she had passed the question on to the City Attorney.
City Attorney Riggs indicated he had not had time to go over the issue in detail with the City
Administrator but said he estimates less than $1,000. He then stated he could go over the detail
and provide the information if Council would like.
Council Member Stigney indicated he would like an exact figure.
Council Member Stigney asked whether the Mayor had reimbursed the City the $703.33 as asked
for by Resolution at the January 28, 2002 meeting.
Mayor Sonterre indicated he had asked City Administrator Miller for clarification as to what the
City wants to do with regard to unpaid sales tax.
Council Member Stigney asked when Mayor Sonterre intended to pay the $703.33.
Mounds View City Council February 25, 2002
Regular Meeting Page 15
Mayor Sonterre indicated he had asked City Administrator Miller to ask for the opinion of
Council as to whether Council wants to have the sales tax deducted from the payment or would
prefer to be billed for the sales tax.
Council Member Stigney indicated there was a resolution passed asking that the $703.33 be
reimbursed to the City. He then asked when Mayor Sonterre was planning on paying the City.
City Administrator Miller commented that she had advised Mayor Sonterre to ask for direction of
Council during the report section of the meeting as to how Council wished to handle the sales tax
matter. She then apologized if there was any misunderstanding stemming from the conversation.
Mayor Sonterre indicated he would pay the amount as soon as the sales tax question is answered.
He then noted the Resolution directed City Administrator Miller to seek repayment and she has
done that.
Mayor Sonterre stated he thought City Administrator Miller would be bringing up the sales tax
question because she was directed to seek repayment and noted he had posed the question not as
Mayor. He then commented that when Council gives direction regarding the sales tax he would
be happy to pay.
Council Member Stigney indicated he would like to ask that Council establish some form of
collection for the resolution that was passed asking for $703.33.
MOTION/SECOND: Stigney/Marty. To Direct the City Administrator to Make a Demand for
Payment of $703.33 For Repayment for the Fitness Center Equipment From Rich Sonterre.
Council Member Marty stated, if need be, the City could garnish wages. He then noted that the
Resolution was specific and asked for restitution of $703.33. He further commented that the
matter should have been resolved a long time ago and he is surprised it has gone this far.
Mayor Sonterre commented he was asking, under the report section, what Council wished to do
with regard to the sales tax.
Council Member Stigney commented that the sales tax has nothing to do with the demand for
payment. He then commented that the Mayor has had use of the City’s money for a year and a
half and that is why he feels the demand for payment of the $703.33 as per Resolution passed on
January 28, 2002 is appropriate.
Mayor Sonterre said he would be happy to make the payment but wants clarification as to what
the City wants to do with regard to payment of the sales tax. He then commented he would be
fine with making the payment and notifying the state that the City of Mounds View will make
restitution for sales tax.
Council Member Thomas said she felt the whole thing was ridiculous because the motion is no
different and carries no more weight than the resolution that was passed. She commented that
Mounds View City Council February 25, 2002
Regular Meeting Page 16
City Administrator Miller is doing her job and said Council Members are making a huge drama
out of this situation and it gets tiresome.
Council Member Stigney commented that it is tiresome that the City cannot get this bill paid.
Council Member Thomas said the motion is duplicative.
Council Member Marty said he felt the matter has gone far enough and the City can deal with
sales tax as a separate issue but, since it was not addressed in the resolution, Mayor Sonterre
should pay the $703.33 as requested by Council.
Ayes – 4 Nays – 1 (Sonterre) Motion carried.
Council Member Stigney asked if Mayor Sonterre had reimbursed the City for hotel expenses
billed to the City that were not allowed.
Mayor Sonterre handed down a check for the payment to City Administrator Miller.
Community Development Director Ericson reminded Council that the Fifth Annual North Metro
Home and Garden Show is being held on March 2, 2002 at the Community Center from 9:00
a.m. to 3:00 p.m. with more than 50 vendors. He then invited all those interested to attend.
Council Member Quick indicated he would like to place a discussion of payment of the
outstanding debt owed to the City by Council Member Marty on the next work session agenda
for discussion.
Council Member Marty commented he felt the form handed out by Finance Director Hansen that
asks for principal place of business should list all places of business because some Council
Members have part time jobs that could pose a conflict and should be listed.
Council Member Marty said he understands an investigation was made into the computer system
and it was determined that someone had accessed his computer. He then asked if he could
review a copy of the investigation.
Acting Chief Brennan indicated he was not aware of an investigation.
Council Member Marty said he understood it was done through the Roseville server.
Acting Chief Brennan said he was not sure about that.
Mayor Sonterre asked how Council Member Marty obtained this information.
Council Member Marty indicated he would rather not disclose his source.
Mounds View City Council February 25, 2002
Regular Meeting Page 17
Council Member Marty explained that when the City had wireless internet each Council Member
had a laptop and had a generic password and there were a number of times late at night when he
tried to get onto the computer and was unable to do so. He then indicated when he had talked to
Mr. Hess and others it was determined that the reason he could not have gotten on his line is
someone else was there and he understands that was investigated.
Council Member Marty indicated he would like to know the status of the completion of City
Administrator Miller’s sixth month review considering the fact that it has been nearly a year and
a half.
Mayor Sonterre indicated Council did discuss this matter and there were a couple of Council
Members who did not turn in evaluations and those Council Members are aware of it and will
provide the information as soon as possible to continue the process.
Council Member Marty indicated he had spoken to City Attorney Riggs concerning conducting a
town hall meeting. He then said a number of residents had expressed interest in that type of
meeting and asked the status of it.
City Attorney Riggs indicated he would be happy to hold a town hall meeting if it would benefit
the City by demystifying the process and answering resident questions. He then noted that he has
done so in other cities and it was well received.
Mayor Sonterre asked if the meeting would be a part of the retainer.
City Attorney Riggs indicated the meeting would be free.
Mayor Sonterre asked that the item be put on the work session agenda for discussion.
10. APPROVAL OF MINUTES
A. January 28, 2002 City Council Minutes.
Council Member Thomas requested the following changes: Correct the spelling of “Sandback”
throughout the document. On Page 6, fourth paragraph from the bottom, fourth sentence after
climb and before the period add the words “in a manner different than any surrounding city.”
Then remove “80% of to pay health insurance rates.” On Page 15 a rewording of the fourth line
down to read: “if the 20 stalls located on the east side of the building to create the bus only lane
would be lost.” On Page 25, fifth paragraph, last sentence before the period add “and encourage
them to continue to monitor the situation as it progressed.”
Council Member Stigney requested the following change: On page 8 delete the word “national”
because he meant entire travel budget.
City Administrator Miller requested the following change: On Page 14, fifth paragraph down,
add “City Administrator Miller indicated she did not have that report with her this evening but
Mounds View City Council February 25, 2002
Regular Meeting Page 18
noted she would talk with the public works director and get it to the City Council as soon as
possible.”
Council Member Marty requested the following changes: On Page 8, fourth paragraph, third line
add the word “as”. On Page 9, fifth paragraph correct Stigney to Quick had asked at the work
session. On Page 11, correct the spelling of “Berk” to “Berg” and in the rest of the document.
On Page17, fourth paragraph add “Mr. Lee agreed that it would be more cost advantageous and
Council Member Marty commended Mr. lee for looking into this so that no problems would
occur in the future. On Page 23, third paragraph he requested clarification of that paragraph.
Council Member Marty requested clarification of his comments on Page 29 just prior to the
minutes because he felt there was more to the comment than was listed.
Council Member Quick requested permission to abstain from voting on the minutes because he
was not at that meeting.
MOTION/SECOND: Marty/Stigney. To Approve the Minutes for January 28, 2002 as
Amended.
Ayes – 4 Nays – 0 Motion carried.
Council Member Quick abstained from voting.
B. February 11, 2002 City Council Minutes
Council Member Thomas requested the spelling of Sandback be corrected.
MOTION/SECOND: Thomas/Stigney. To Approve the Minutes for February 11, 2002 as
Amended.
Council Member Marty requested permission to abstain as he was not at the meeting.
Ayes – 4 Nays – 0 Motion carried.
11. CLOSED SESSION TO DISCUSS PENDING/THREATENED LITIGATION
There was no closed session following this meeting.
12. Next Council Work Session: Monday, March 4, 2002
Next Council Meeting: Monday, March 11, 2002
Mounds View City Council February 25, 2002
Regular Meeting Page 19
13. ADJOURNMENT
Mayor Sonterre adjourned the meeting at 8:55 p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.