HomeMy WebLinkAboutAgenda Packets - 2002/09/03
CITY OF MOUNDS VIEW
CITY COUNCIL WORKSESSION AGENDA
Tuesday, September 3, 2002
5:00 p.m.
*************************MEET AT THE GOLF COURSE AT 5PM************************
CALL TO ORDER (6pm)
ROLL CALL: Sonterre, Stigney, Quick, Thomas, Marty
Agenda Items Discussed by Consensus
_______ 1. Presentation of the Recently Completed Land Use and
Transportation Analysis Summary Report by Carol Swenson with
the U of M Design Center (No staff report)
_______ 2. Discuss Request of Accessible Space Incorporated (Ericson)
_______ 3. Discussion of the Mounds View Matters Newsletter
_______ 4. Volunteer Appreciation Dinner (Verbal Report)
_______ 5. Discussion of the 2003 Annual Budget. Hansen & Lee
A. Capital Improvement Plan (Hansen & Lee)
B. Vehicle and Equipment Replacement Schedule (Hansen
& Lee)
C. 2003 General Fund Operating Budget (Hansen)
D. Truth in Taxation Hearing Process (Hansen)
_______ 6. 2003 Fee Schedule
_______ 7. Discussion Regarding New Billboard South of City Hall –(No Staff
Report – verbal report) (Ericson)
_______ 8. Private Street Policy - Silver Lake Woods Condominium Street and
Utility Maintenance Issue (Lee)
_______ 9. Public Works Department Workload / Level of Service Analysis
(Lee)
_______ 10. Commission Membership
_______ 11. Discussion on Administrative Offenses – Verbal Report (Brennan)
Next Council Worksession: October 7, 2002
Next City Council Meeting: September 9, 2002
Item No. 3
Meeting Date: September 3, 2002
Type of Business:WK
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator and
Desaree Crane, Administrative Assistant
Item Title/Subject: Mounds View Matters
Date of Report: August 28, 2002
In accordance with the City Charter, the City of Mounds View publishes the Mounds
View Matters newsletter six times a year. This newsletter is divided into two sections,
City information and the Mounds View Community Center (YMCA). The City currently
prints 5,600 copies of this newsletter. These newsletters are delivered to the citizens of
Mounds View, as well as some surrounding communities. Approximately 5,387 are
delivered to residents, 260 to surrounding communities.
Currently, the City is paying approximately $2,212.00 for printing each newsletter. In
addition, the City is paying approximately $316.00 for delivery. Fees for printing the
MVM are currently divided equally between Central Services, the YMCA and the Golf
Course.
For delivery of the MVM the City is presently “piggy backing” with the Focus. This
means wherever the Focus is delivered so is the Mounds View Matters Newsletter. In
addition, the YMCA (Mounds View Community Center) also mails 260 additional
newsletters to surrounding communities, four times a year. The funds for delivering
these additional 260 newsletters come out of the Mounds View Community Center
Budget (YMCA). The cost: $1.06 per newsletter, which comes to $275.60. The
remaining two editions of the MVM are not mailed to surrounding communities, and stay
at the Mounds View Community Center for residents to take.
Issues for Consideration
1. Size and cost of printing the MVM. As you are aware, the MVM can be a
rather large publication, due mostly to the size of the YMCA’s contribution. In
some cities, such as Blaine, newsletters are only a couple pages in length.
However, Blaine does not have a community center.
By reducing the size of the MVM, staff believes it would be more reader friendly
and cost effective newsletter. A second option for reducing cost would be to
publish the newsletter quarterly rather than every two months. The following are
quotes the City has received from printing companies:
2
COMPANY PROVISIONS PRICE ( does not
include
postage/delivery)
Print Central
9260 Baltimore St. NE
Minneapolis, MN 55448
Only in Black and White
Print and just a color front
page. (5600 copies)
$3,368.00
Minncor Industries
1450 Energy Park Drive
St. Paul, MN 55108
One color throughout the
page-2 sided
$2,245.08
Action Press, Inc.
445 Old Highway 8 N.W.
New Brighton, MN
55112
One color – 2 sides $3,972.00
2. Delivery of the MVM Although Independent Delivery Service has stated that
they deliver to all residents except those who have asked not to receive the
MVM, staff receives numerous complaints from residents who should be
receiving the MVM but are not. When a resident calls to complain that they have
not received the latest issue, a copy is mailed to them and/or a call is placed to
Independent Delivery Service.
The fact that some residents are not receiving the MVM may be due in part to the
fact that the MVM is bundled with the Focus News for delivery. There are 5088
households in the City and only 4500 issues of the Focus are delivered to
residents. Further, the City requires 100% saturation of multiple unit dwellings
and the Focus requires only 25% saturation of multiple unit dwellings.
Staff has requested from the Focus a map that shows exactly where the papers
are delivered but the Focus has declined to respond, referring staff to
Independent Delivery Service. As mentioned above, Independent Delivery
service has stated that they deliver to all homes except those who have refused
deliveries.
Staff contacted Action Press, Inc. to inquire about the cost for them to manage
the delivery process. Their costs are as follows:
$150.00 For a one-year permit with the United States Post
Office for Bulk Mailing,
$125.00 Handling Fee for each time the City delivers the
Mounds View Matters Newsletter.
17.5¢ per copy Postage fee for each Mounds View Matters. Total
cost is approximately $980 dollars for 5,600
newsletters.
3
Staff has contacted the United States Post Office to research how much it would
cost for the City to mail the MVM newsletter. The following below are the costs
that would be incurred (please note that this does not include staff’s time):
PERMIT: $150.00 This is a one-time, lifetime permit cost.
No annual renewal.
COST OF GETTING THE BULK
RATE: $150.00
This is an annual (once a year) cost
required by the Post Office in order to
get the bulk rate.
BULK RATE: 26.2 cents (33.3 oz and
below)
Our last edition of the newsletter was
28.3 ounces. Therefore, the cost of
mailing the newsletter at the bulk rate
would be $1,456.00 (5,600 mailed)
FIRST YEAR COST (6 editions a
year):
Permit: $150.00
Bulk Rate: $150.00
6 Editions: $8,736.00 (5,600 x 6 x 26.2 cents)
Total Cost: $9,036.00
EVERY YEAR AFTER (6 editions a
year):
Bulk Rate: $150.00
6 Editions: $8,736.00 (5,600 x 6 x 26.2 cents)
Total Cost: $8,886,00
Options for consideration:
• Continue to use Independent Delivery Service but do not bundle with the
Focus ($.12-$.15 per issue). The cost to bundle with the Focus is six
cents per issue.
• Solicit quotes from other delivery services
3. Advertising in Mounds View Matters. The City regularly receives requests for
advertising from organizations such as the Garden Club, Mounds View
Community Theater and Festival in the Park. As you know, the City does not
have an advertising policy which makes it difficult for staff to determine which
groups will be allowed to advertise and when.
Concerns with advertising include determining what is appropriate, what to
charge and procedures for collecting fees. It appears that most cities do not
allow outside advertising because advertisers sometimes saturate the newsletter
leaving little room for City information and excessive amounts of staff time are
required to produce the newsletters. The following are examples :
4
a. Arden Hills. Does not advertise. The City Clerk was formerly
with Lake Elmo and found that advertising was getting so popular
that there was little room for City information. In addition, too
many staff time was required to put the newsletter together.
b. Lake Elmo. Does not advertise. Staff has requested a copy of
their prior advertising policy.
c. New Brighton. Never considered advertising.
d. Blaine. Only advertises during their annual festival. Only
sponsors of the festival are permitted to advertise.
e. Shoreview. Does not advertise.
It seems that advertising in city newsletters is something that some cities are
considering, although clear policies have not yet been established.
Discussion Items
• Should the City allow advertising? A consideration to make is to limit advertising
to City sponsored events.
• Sell space on the last page of the newsletter. Guidelines need to be established
to the cost and size of each advertisement, policies on who can advertise and
whether or not non-profit organizations receive a discount for advertising.
• Reducing the cost of the Mounds View Matters by publishing the newsletter
quarterly rather than every two months. Staff has contacted the Director of the
Community Center (YMCA), and he stated that publishing the Mounds View
Matters every quarter will suffice the requirements of the YMCA. The two
editions the YMCA does not mail to surrounding communities are used for
supplemental information for its members. Please note, by changing our present
policy from six (6) issues a year to four (4) issues will require changes in the City
Charter.
Recommendations:
A. Staff recommends to the Council that each department be authorized only
one page per issue. If a Department needs more than one page, then it
will be dealt with on a case-by case basis. For example, the
September/October 2002 will have Fall Clean-up information. The Public
Works Department is responsible for the Fall Clean-up, and may need
more than one page to get this information out to the residents. Another
example is City Election information, and so on.
B. Staff recommends that the Mounds View Community Center (YMCA)
consolidate a lot more information onto one page. The City currently
5
pays $75.00 per page for the newsletter (this includes printing and
delivery). By incorporating “space management,” the newsletter can
again be reduced in size, and therefore, become a more cost effective
newsletter for the City.
C. Staff recommends that the Mounds View Community Center (YMCA),
require that all outside residents of Mounds View pay a handling fee for
delivery. The Independent Delivery Service Company delivers the 260
newsletters to City Hall. Although postage of these 260 newsletters are
charged to the Mounds View Community Center (YMCA) budget, the
delivery of these 260 newsletters to City Hall by the Independent Deliver
Service Company is charged to the City. Guidelines and policies need to
be established in order for the City to be reimbursed for this service.
Respectfully Submitted,
___________________________
Givonna Reed/Desaree Crane
I
Item No.6
Meeting Date: September 3, 2002
Type of Business: WK
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant City Administrator
Item Title/Subject: Discussion Regarding Proposed 2003 Fee Schedule
Date of Report: August 28, 2002
Attached is the proposed Fee Schedule for 2003. Each department has reviewed fees relevant to
the department functions and has made recommendations for changes where necessary. Changes
to the fee schedule are either underlined (additions) or stricken (deletions). If you are using a hard
copy to review the proposed changes you may want to look for the vertical lines in the margin which
indicate changes to the text. If you are reviewing the document from your computer, the changes will
appear in red or blue.
Recommendation: Please review the enclosed proposed 2003 Fee Schedule and advise staff of
any changes you would like to see made to the Fee Schedule.
Respectfully Submitted,
Givonna Reed
II
Last updated: August, 2002
III
I. Building/Community Dev. Related Fees ............... 1-10
Ia. Valuation Table ............................................................................. 1
Ib. Surcharges................................................................................ 1-2
Ic. General Construction, Home, Building Permits, Misc ................... 2-8
Accessory Building/Shed ...........................................................................................
Addition ......................................................................................................................
Basement ...................................................................................................................
Basic Floor Area.........................................................................................................
Deck ...........................................................................................................................
Door/Window Installation ...........................................................................................
Driveways, Sidewalks, Parking Lots and Patios ........................................................
Electrical Work ...........................................................................................................
Elevators ....................................................................................................................
Excavating, Grading, Filling .......................................................................................
Fences .......................................................................................................................
Fire Alarm System ......................................................................................................
Garages .....................................................................................................................
Garbage/Recyling Enclosure .....................................................................................
HVAC .........................................................................................................................
Mobile Homes ............................................................................................................
Moving Buildings ........................................................................................................
Pipe Fitting .................................................................................................................
Plumbing Work ...........................................................................................................
Porch ..........................................................................................................................
Raising, Shoring .........................................................................................................
Refrigeration Work .....................................................................................................
Remodeling ................................................................................................................
Reshingling ................................................................................................................
Re-siding/Stucco ........................................................................................................
Satellite Dishes ..........................................................................................................
Signs/Billboards .........................................................................................................
Sprinkling System ......................................................................................................
Stucco ........................................................................................................................
Swimming Pools .........................................................................................................
Tank (fuel, gas) Installation/Removal ........................................................................
Telecommunication Antenna Building Permit Fee ....................................................
Windows.....................................................................................................................
Wrecking ....................................................................................................................
IV
Id. Other Inspections/Planning Fees…………………………..8-10
Building Inspections ...................................................................................................
Code Appeal ..............................................................................................................
Comprehensive Plan Amendment .............................................................................
Conditional Use Permit ..............................................................................................
Contractor Licenses ...................................................................................................
Development/Site Plan Review .................................................................................
Housing Inspection Fees ...........................................................................................
Multiple Dwelling Registration/Transfer .....................................................................
Plan Review Fee ........................................................................................................
Planned Unit Development/Amendment ...................................................................
Reinspection Fees .....................................................................................................
Rezoning ....................................................................................................................
Street or Easement Vacation .....................................................................................
Subdivisions ...............................................................................................................
Variance .....................................................................................................................
Wetland Alteration Permit ..........................................................................................
Wetland Buffer Permit ................................................................................................
II. Miscellaneous (copies, maps, agendas, etc.) .... 10-12
Apartment/Multiple Dwelling List ................................................................................
Blue Prints/Maps ........................................................................................................
Council/Planning Commission Meeting Packets .......................................................
Dog License List ........................................................................................................
Filing Fee for Public Office .........................................................................................
Insufficient Fund Checks (NSF) .................................................................................
Mailed Agendas .........................................................................................................
Mailed Minutes ...........................................................................................................
Mounds View Business List .......................................................................................
Municipal Code ..........................................................................................................
Notary Public ..............................................................................................................
Outdoor Sign Usage ..................................................................................................
Pending Assessment Search.....................................................................................
Photocopies ...............................................................................................................
Picnic Kits ...................................................................................................................
Police/Accident Report ...............................................................................................
Resident List ..............................................................................................................
Sales Tax ...................................................................................................................
Special Assessment Search ......................................................................................
Tree Removal .............................................................................................................
Video Tape Copies ....................................................................................................
III. Police/ Administrative Offenses ………..………12-13
IV. Licenses ................................................................ 14-17
Amusement Centers/ Devises/Rides, Carnivals, Circuses .......................................
Automobile Sales .......................................................................................................
Bowling Alley ..............................................................................................................
Boxing and Wrestling Permit .....................................................................................
Cigarette and Tobacco ..............................................................................................
Dog Licenses .............................................................................................................
V
Garbage and Rubbish Hauler License ......................................................................
Gasoline Station License ...........................................................................................
Kennel License ..........................................................................................................
Liquor Licenses/Investigation Fee .............................................................................
Peddlers/Transient Merchant License/Investigation Fee ..........................................
Recuperation of Half Way House ..............................................................................
Restaurant License ....................................................................................................
Therapeutic Massage/Investigation ...........................................................................
V. Room Rental ......................................................... 17-18 Mounds View Community Center……………………………………………………….
City Hall ......................................................................................................................
VI. Water, Sewer and Street Fees ............................. 18-21
Late Payment .............................................................................................................
Load Limits Fee..........................................................................................................
MIU/MXU ....................................................................................................................
Meter Testing .............................................................................................................
Park Dedication Fee ..................................................................................................
Sewer Availability Charge (SAC) ...............................................................................
Sewer Charge ............................................................................................................
Sewer Connection/Repair Permit ..............................................................................
Service Restoration ....................................................................................................
Shut-of and Curb Stop ...............................................................................................
Street Light Utility .......................................................................................................
Street Opening Permit ...............................................................................................
Storm Water Management (SWM) ............................................................................
Surface Water Management ......................................................................................
Tapping ......................................................................................................................
Unit Charge ................................................................................................................
Water Charge .............................................................................................................
Water Connection/Repair Permit ...............................................................................
Water Disconnect/Reconnect in Spring .....................................................................
Water Hydrant Deposit...............................................................................................
Water Meter ...............................................................................................................
Water Quality Testing ................................................................................................
Utility Bill Assessment Search…………………………………………………………………….
VII. The Bridges……………………………………………………22
1
I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES
A. VALUATION TABLE
The following Valuation Table shall be used to determine fees for those permits indicated below and in
all cases where the work is of such a nature that the permit fees cannot be determined from the
schedule established below for such work. The minimum fee for all permits shall be $23.50 unless
otherwise specified.
$1 to $500
$23.50 for the first $500
$501 to $2,000
$23.50 plus $3.05 for each additional $100 or fraction
thereof, to and including $2,000
$2,001 to $25,000
$69.25 for the first $2,000 plus $14 for each additional
$1,000 or fraction thereof, to an including $50,000
$25,001 to $50,000
$391.25 for the first $25,000 plus $10.10 for each
additional $1,000 or fraction thereof to an including
$50,000
$50,001 to $100,000
$643.75 for the first $50,000 plus $7 for each
additional $1,000 or fraction thereof, to and including
$100,000
$101,001 to $500,000
$993.75 for the first $100,000 plus $5.60 for each
additional $1,000 or fraction thereof, to and including
$500,000
$500,001 to $1,000,000
$3,233.75 for the first $500,000 plus $4.75 for each
additional $1,000 or fraction thereof.
$1,000,001 and up
$5608.75 for the first $1,000,000 plus $3.15 for each
add’l $1,000 or fraction thereof.
2
B. SURCHARGES
Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as follows:
Valuation of Work
Surcharge Computation
1.
Building Surcharge
Where the fee for the permit is based upon valuation, the surcharge is as follows:
$1,000,000 or less
.0005 x valuation
$1,000,000 to $2,000,000
$500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000
$900 + .0003 x (Value - $2,000,000)
$3,000,000 to $4,000,000
$1,200 + .0002 x (Value - $3,000,000)
$4,000,000 to $5,000,000
$1,400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000
$1,500 + .00005 x (Value - $5,000,000)
Where the fee for the permit issued is fixed in amount, the surcharge is $.50. (If the value of
the permit is greater than $1,000,000 use the above table).
2. Heating Surcharge
1. Residential
$.50 per permit
2. Commercial
Use the above table
3.
Plumbing Surcharge
.50 per permit (if the value of the permit is greater
than $1,000,000 use the above table)
3
C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS.
Surcharges Not Included in All Figures Listed below (See Surcharge Section for More
Information): (Chapter 1006)
Accessory Buildings: Garages & Sheds *(Valuation per sq. ft. used for valuation table)
Attached Garage $ 15.00 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(with concrete floor)
$ 10.00 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(with wood floor)
$ 6.00 per sq. ft.
Sheds, 120 square feet and less $ 25.00 (flat fee)
Carport $ 10.00 per sq. ft.
Addition *(Valuation per sq. ft. used for valuation table)
First Floor
$63.55
Second Floor
$44.49
Addition (mobile home)
$22.30
Basement *(Valuation per sq. ft. used for valuation table)
(unfinished)
$12.86
(semi-finished)
$17.24
Basic Floor Area *(Valuation per sq. ft. used
for valuation table)
$63.55
Deck *(Valuation per sq. ft. used for valuation table)
Residential
$7.20
Mobile Home
$6.00
30” and under (not attached)
$25 per deck (no surcharge)
Demolition (See Wrecking)
4
Door or Window Installation
Using existing window frame
No fee
Change Opening
Use valuation table
Use Existing Rough opening
$20 for first window/door plus $2.50 for each
additional window/door
Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge)
Residential
Concrete/Asphalt/Brick: $20 for first 500 square feet
plus $2 for each additional 100 square feet or fraction
thereof (no surcharge)
Gravel: $10 for first 500 square feet plus $1 for each
additional 100 square feet or fraction thereof (no
surcharge)
Commercial
Use valuation table
Electrical Work
Same as established in the Minnesota State Board of
Electricians, March 1, 1972 Edition of Laws and
Regulations Licensing Electricians and Inspections of
Electrical Installations as Amended.
Electrical Inspector
Bob Clauson (651)777-7885
Blank Forms
$1.50 each
Elevators, etc.
Use valuation table (see surcharge and plan check
fee for additional charges).
Excavating, grading, filling
$20 or $4 per 1,000 square feet or fraction thereof,
whichever is greater, plus $.50 surcharge. (*Applicant
may be responsible for any engineering costs
incurred by the City.) $20 plus $2.00 per 1,000 square
feet or fraction thereof over the first $1,000 square
feet plus 2.5 times any expense for survey work by
the City plus $.50 surcharge
Fences (Chapter 1103)
$25 per installation (no surcharge)
Fire Alarm Systems
$50
5
Fireplace (this is the estimated value)
Brick Single flue (flat value)
$2,400
Brick Double (flat value)
$3,500
Free Standing wood (flat value)
$1,200
Heatilator gas
$2,400
HVAC (Plus Surcharge)
Air Conditioning: Residential
$20 plus $3.00 per ton or fraction thereof; plus $.50
surcharge
Air Conditioning: Commercial
1.5% of contract price plus surcharge at .0005 times
contract price
Furnaces, Residential per unit, up
to 4 units (includes air exchanger)
$25 plus or $5 per 100,000 BTU per hour or a fraction
thereof, plus $.50 surcharge. $25 plus $5.00 per
100,000 BTU per hour or fraction thereof over
100,000 BTU per hours input capacity plus $.50
surcharge
Furnaces, Commercial
1.5% of the contract price plus surcharge at .0005
times contract price
Ventilation Systems
Residential
$10.00 for the first fan plus $4 for each additional fan.
Fans less than 100 CFM - $5.00 for the first fan plus
$2.00 for each additional fan
Commercial
1.5% of contract price plus surcharge at .0005 times
contract price
Duct/Tin/Sheet Metal work (if not included in contract price above)
Residential
$25$20
Commercial
21.5% of contract price plus surcharge at .0005 times
contract price
Gas fireplace
$25 includes incidental piping - plus $.50 surcharge
Mobile Homes (Chapter 1110)
6
Installation
$40 50 per installation (plus $.50 surcharge)
Mobile Home Permit
(i.e. temporary office)
$50 plus $10/renewal
Moving Buildings (Chapter 1007)
Principal Structure
$110 per building (plus $.50 surcharge)
Accessory Structure (larger than 120 sq. ft.)
$50 per building (plus $.50 surcharge)
Accessory Structure (120 sq. ft. or less)
$25 per building (plus $.50 surcharge)
Pipe fitting (plus surcharge) 120 Sq ft or under, no permit required
Residential (up to 4 units)
Gas, oil piping
$20 per unit
Steam, hot water heating
$25 30 plus $5.00 per 100,000 BTU per hour or
fraction thereof over 200,000 BTU per hour plus $.50
surcharge
Fire extinguishing equipment
Standpipes
$20 per standpipe
Sprinkler equipment
(residential)
$30 plus $4.50 for each ten sprinkler heads or fraction
thereof over then ten heads
Commercial
1.5% of the contract price plus surcharge at .0005
times the contract price
Plumbing Work (plus $.50 surcharge) (Chapter 1004)
Plumbing fixture, devices,
Connections
$15 20 plus $7.00 per fixture, device and connection
Porch *(Valuation per sq. ft. used for valuation
table)
Per Sq. Ft.
Screen only
$21.22
Three-Season (wood frame/
windows/doors-NO HEAT)
$42.58
7
Four Season
$63.55
Raising, shoring
Use valuation table - see surcharge and plan check
fee for additional charges
Remodeling *(Valuation per sq. ft. used for
valuation table)
Per sq. ft. (Use valuation table)
Reshingling
Residential
Tear off: $40 for first 1,000 square feet plus $3 for
each additional 100 square feet or fraction thereof
(plus .50 surcharge)
Overlay: $40 for first 1,000 square feet plus $2 for
each additional 100 square feet or fraction thereof
(plus .50 surcharge)
Commercial
Use Valuation Table
Re-siding/Stucco
Residential
$40 for first 1,000 square feet plus $3 for each
additional 100 square feet (plus .50 surcharge)
Soffit/Fascia: $25 per installation (plus $.50
surcharge)
Commercial
Use Valuation Table
Satellite Dishes
$25 per installation (plus $.50 surcharge)
Signs, Billboards (no surcharge) (chapter 1008)
Signs up to 100 sq ft.
$50 for the first 24 square feet plus $5.00 for each
additional 25 square feet or fraction thereof up to 100
square
Signs 100 sq. ft. and over
$75 for the first 100 square feet plus $10 for each
additional 100 square feet or fraction thereof
Signs refacing or altering
$20 $30 per installation
Temporary Signs
$25 $30 per 21 day period (Limit 3 permits per year)
8
Sprinkling System *(Valuation per sq. ft.
used for valuation table)
$1.55 /sq. ft.
Stucco
See Re-siding
Swimming Pools (the City does not fill pools) (Chapter 1009) *(Valuation per sq. ft. used for valuation
table)
Above ground
$6.00
Below ground
$20.00
Fence for Pool
Add $2.00
Tank (fuel, gas, etc.) Removal
$50 per tank
Tank (fuel, gas, etc.) Installation
$100 per tank
Telecommunication Antenna Building
Permit Fee (Chapter 1126)
7% of yearly rent to city (plus .50 surcharge)
$750 plus $.50 surcharge per system installation for
on-city property
Windows
See Door/Window Installation
Woodburning Stove
$25 (plus $.50 surcharge)
Wrecking (Demolition)
$20 plus $2.00 per 1,000 cubic feet or fraction thereof
over 2,000 cubic feet plus $.50 surcharge
ID. OTHER INSPECTIONS/PLANNING FEES
Building Inspections
Inspections outside normal
business hours
$47/hr. (Minimum charge two hours)
Inspections for which no fee is
specifically indicated
$47/hr. (Minimum charge - one half hour)
Code AppealText Amendment, City Code
$100$125
9
Text Amendment: Zoning Code
$150
Comprehensive Plan Amendment
$250
Conditional Use Permit
R-1 to R-2
$100150
All other Districts
$300325
Contractor Licenses (Chapter 1001)
$40 50per year
Verification Fee
$5.00 per permit. (See building procedures)
Development/Site Plan Review
$125/acre, minimum $125, maximum $750.
Fireworks
$1,100
Housing Inspection Fees (Chapter 1005)
Initial and Follow up Inspection
No charge
Each Additional Inspection
$25/inspection
Multiple Dwelling Registration License
(Chapter 1005)
$56/Unit with minimum of $3040 per building per year
Transfer
$15$25
Plan Review Fee
65 percent of permit fee for all commercial permits
and for residential permits for new dwellings, dwelling
additions, garages, garage additions, decks, sheds
over 216 square feet, and major remodeling.
Additional Plan Review Fee required by changes,
additions or revisions to plans $47/ hr. (Minimum
charge one half hour)
Plan review for outside consultants for plan checking
and inspections, or both. Actual costs including
administrative and overhead costs.
Planned Unit Development (PUD) (Chapter
1119, 1120)
$500 plus $500 per acre$750
Amendment
$350
10
Reinspection Fees
$47/hr.
Rezoning
$250/acre, minimum $250, maximum $1,500. $500
Street or Easement Vacation
$200$250
Subdivisions
Minor Subdivision
$200 $250
Major Subdivision
$250 per acre (min. $500) $500
Variance
R-1 to R-2
$100$150
All Other Districts
$300$325
Wetland Alteration Permit
R-1 to R-2
$150
All Other Districts
$200
Wetland Buffer Permit
R-1 to R-2
$25
All Other Districts
$100
*Deposits shall be paid to cover all costs of public notices, materials and staff or consultant time spent in the review,
research or preparation of materials associated with this application. The applicant shall be responsible for all reasonable
incurred costs in excess of the initial deposit amount. Any portion of the deposit not spent or encumbered shall be
refunded to the applicant within thirty (30) days after consideration of the application is completed.
II. MISCELLANEOUS FEES (Copies, Agendas, Maps, Minutes, etc.)
Apartment/Multiple Dwelling List
$5.00
Audio Tapes $15.00
Blue Prints/Maps
Up to 11 x 17
11
Blue Line
$2.00
Mylar
$5.00
Colored map
$3.50$5.00
Up to 24 x 36
Blue line
$.50/sq. ft.$5.00
Mylar
$1.00/sq. ft.
Colored map
$5.00$10.00
Dog License List
$10
Filing Fee for Public Office
$20
Insufficient Funds (NSF) checks
$20$25
Mailed/Faxed Agendas
City Council
$60/year
Planning Commission
$54/year
Special Meeting
$25/year
Work Session
$45/year
Mailed Minutes
City Council
$150/year
Planning Commission
$144/year
Mailed Meeting Packets
City Council
$250/year
Planning Commission
$175/year
Work Session
$200/year
Mounds View Business List
$10
12
Municipal Code
$200
Zoning Code Photocopy
$50
CD Rom
$25
Sign Chapter
$5.00
Notary Public
$1.00 plus copy charge
Outdoor Sign Usage
(City Hall) $25 (2 week maximum)
Photocopies
$.25/sheet
Certified Copies
$1.00 plus photocopy fee
Police/Accident Report
$2.00/page
Resident List
$10
Sales Tax
6.5%, maps, copies
Special Assessments Search
$10
Tree Removal
See City Forester
Video Tape Copies
$25
III. POLICE/ADMINISTRATIVE OFFENSES
Crime Free Multi Housing Participant
No charge
Driver License Record (MN)
Resident: No charge
Non-Resident: $3
Driver License Record (Out of state)
$6
Fingerprint Cards
$15 for first card/$5 for each add’l card
Permit Application to Carry Firearm
$10
Notary
: $1
Photocopies
$2/page
Police/Accident Reports
$2/page
13
Police Reports Research
$50/hr for research, plus $2/page for photocopies
Certified Copy of Report
$5 for certification and $2/page
ADMINISTRATIVE OFFENSES
30' Stop Sign
$15
Alcohol in public
$50
Animals
$25
Bldg. And Fire Code
$100
Blocking Mailbox with a Vehicle
$15
Driveways
$100
Expired Plates/Registration
$25
Fire hydrant
$25
Fire Lane
$25
Fireworks
$100
Garbage Dumping
$100
Handicap Zone
$200
House Numbers
$25
Housing Code/Streets
$100
Junk Vehicles
$50
Junk & Debris
$50
Keys in Ignition
$20
Loads limits
$100
Loitering
$25
14
Loud Parties/Noise
$50
Other Illegal Parking
$15
Park Ordinance
$25
Plate/Tab missing
$20
Public Nuisances
$100
Regulated Business Activity
$100
Seat Belts
$25
Signs
$100
Snowbirds
$25
Snowmobiles
$25
Trespass
$25
Truck parking
$25
Wetlands
$100
Zoning
$100
IV. LICENSES (All licenses subject to a 10% late fee where applicable.)
Amusement Devices and Centers (Chapter 506)
Devices
$15 per location plus $15 per machine (MN Stat.
449.15)
Automobile Sales (Chapter 510)
$150/year
Amusement Rides, Carnivals, Circuses
(Chapter 506)
$125 for first day plus $20 for each additional day
Bowling Alleys (Chapter 507)
$20/alley/year
Boxing and Wrestling Processing Fee
regulated by the State of Minnesota
15
Cigarette and Tobacco License Fee
(Chapter 512)
$150/year
Dog Licenses (decreased by 50% after one year)
Spayed or neutered
$7/2 years
Unspayed or Unneutered
$13/2 years
Duplicate tags
$2
Garbage and Rubbish Hauler (Chapter
603)
$75 plus $20 per vehicle/year
Gasoline Stations (Chapter 509)
$-60 plus $10 per pump
Kennel (Chapter 701)
Residential
$30/year
Commercial
$50/year
Liquor Licenses (Chapter 502, 503)
On-Sale without Cabaret
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is issued primarily as dining area with a
minimum fee of $3,000 and a maximum fee of
$10,000
On-Sale with Cabaret
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is issued primarily as dining area with a
minimum fee of $3,000 and a maximum fee of
$10,000 (Resolution No. 4629)
Temporary Liquor License Fee
$35/event; $10 Investigation Fee if applicant does not
hold license within Mounds View
On-Sale Wine
$800/year
Off-Sale Intoxicating
$200/year
Bottle Club
$330/year
On-Sale Malt Liquor/3.2 Beer
$1,000/year
16
Off-Sale Malt Liquor/3.2 Beer
$100/year
Set Ups
$330/year
Club
$330/year
Investigation Fee:
Wine/General Liquor
Single Person
$300/$350
Partnership
$365/$385
Corporation
$400/$450
Peddlers/Transient Merchant/Solicitor
(Chapter 504)
$60/day
$100/month
$500/year
Investigation Fee
$10 investigation fee for new peddler
I.D. Card
$2.50/person
Recuperation of Half Way House (Chapter 511)
Less than 10 beds
$33/year
10-49 beds
$55/year
50-59 beds
$82/year
Over 100 beds
$110/year
Restaurants (Chapter 505)
Class A (occupancy load greater
than 100)
Operating 16
hours/day or less
$275
Operating more than
16 hours/day
$550
Class B (occupancy load of 100 or
less)
17
Operation 16
hours/day or less
$165/year
Operating more than
16 hours/day
$330/year
Tattoo and Body Piercing License /Investigation Fee
Enterprise License
License Fee $250
Investigation Fee $100
Specialist License
License Fee $100
Investigation Fee $100
Temporary License
$100
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise License
$75
Therapist License
$35
Investigation Fee
Individual
$50
Partnership/
Corporation
$350
V. MOUNDS VIEW COMMUNITY CENTER
Mounds View Banquet and Conference Center
Basic Services
Sun.-Thurs.
Full room (up to 330 guests)
Half room (up to 150 guests)
1/3 room (up to 75 guests)
Friday (no half room)
Saturday (no half room)
$250/3hr min.; $75/each add’l hr
$125/3hr min.; $50/each add’l hr
$75/3hr min.: $25/each add’l hr
$500 Residents/$600 Non-residents
$600 Residents/$700 Non-residents
18
Non-profit rentals (Mounds View groups
only. Based on availability. Not available
Fridays and Saturdays).
$50/3 hr min. for ½ room only
$100/3hr min for full room
Down Payment (required to reserve room)
$250
Damage Deposit
$250 (will be returned within 48 hours after the event)
Gym Rental $25/hr half gym
$50/hr whole gym
Open Gym
Resident Non-resident
$ 2 Youth $3 Youth
$ 4 Adult $5 Adult
Park Shelter Rental
$50 clean-up deposit and $50 key deposit plus $20
fee for residents or $50 fee for non-residents.
Community Room Rental
$10/hr Resident
$15/hr Non-Resident
$30/hr Corporation
$25 deposit required to bring in food. No charge for
community organization meetings.
CITY HALL ROOM RENTAL
City Hall
The following organizations are recognized by the
Mounds View City Council as being allowed to hold
organizational meetings atCity Hall: TOPS, Lions,
Quilters, Sunnyside School Reading Group, Irondale
Hockey, Ramsey County Charter Commission. The
use of space in City Hall will be free of charge for
these organizations. All other organizations are
encouraged to contact the Mounds View Community
Center regarding room rental.
VI. WATER, SEWER, STREET AND OTHER FEES
Late Payment
10% of bill
Load Limits Permit Fee
$20/entry/truck
Meter Testing (Chapter 906)
$50 (free if meter is faulty)
MIU/MXU Cost (New Construction Only)
$105 plus tax/$125 plus tax
19
Park Dedication Fee (Chapter 1204)
Residential Subdivision
(Less than one acre)
5% Market value of land -- cash dedication
Residential Subdivision (One acre or more)
10% Market value of land -- cash dedication
Commercial & Industrial Subdivisions
10% Market value of land -- cash dedication
Sewer Availability Charge (SAC)
$1200 (effective 1/1/02 per Metro Waste
Control Commission).
Sewer Charge
$47per REC (Billed quarterly. Effective
January 1, 1999 per Ordinance 623.)
Sewer Connection/Repair Permit
$25 (no surcharge)
Service Restoration
$75 between 7:00 a.m. and 3:30 p.m., M-
F;$100 between 3:30-5:30 p.m., M-F; No
restoration after 5:30 p.m. or on weekends or
holidays.
Shut-Off and Curb Stop
cost plus 10% for handling and sales tax
Street Light Utility - User Fees (Chapter 904)
Residential (includes single family
homes, duplexes, fourplexes,
condominium and townhomes)
$..76/unit (monthly)
Commercial/Industrial
$3.80/acre (monthly)
Institutional/Charitable
$3.80/acre (monthly)
Apartments
$3.36/acre (monthly)
Street Opening Permit
$20 plus $500 to $700 per opening (check with
Public Works/Community Development
Department for exact amount)
Storm Water Management (SWM) (Chapter 908)
R-1
$202/lot
R-2
989/acre
R-3
$1,429/acre
20
R-4, R-0, B-1
$1,429/acre
B-2, B-3, B-4, I-1, PUD
$1,996/acre
Surface Water Management Rates:
R1, R2 Single & Two Family
Residential
$1.33/month
R-3 Medium Density Residential
$7.27/month
R-4, R-5, R0 High Density
Residential Mobile Homes
$8.82/month
Residential Office B-1, B-2, B-3, B-4
Neighborhood Business Limited
Business
$11.31/month
Highway Business, Regional
Business I-1 Industrial
$8.82/month
PF Public Facilities
$3.48/month
PUD Planned Unit Development
$10/month
CRP Conservancy, Recreation and
Presentation
$1.23/month
School/Church, Public, Private
$4.06/month
Tapping (water or sewer)
City does not perform this service
Unit Charge (Sewer)
$100 per new structure
Water Availability Charge (WAC)
Residential
$225/unit
Commercial/Industrial
larger of $900/acre or $224/36,000 Gallons of
Water Consumption of Water
Water Charge
$1.45/1,000 gallons (Effective January 1, 1999
per Ordinance 623).
21
Water Connection/Repair Permit
Inspection
An after hours inspection of a water and/or
sewer connection or repair will be charged as a
callout. A callout is defined as a minimum of
two hours pay at one and one-half (1 ½) times
the employee’s base pay rate.
Service less than 4 inches
$25 (no surcharge)
Service 4 inches or greater
$50 (no surcharge)
Water Disconnect/Reconnect in Spring
$25
Water Hydrant Deposit
$500
Water used from hydrant:
$1.45/1,000 gallons
Meter Deposit, 2- 3":
$500
5/8" Meter Deposit:
$100
Wrench Deposit:
$100
Hose Deposit:
$100 per hose
Adapters:
$100 deposit
Water Meter
$100plus tax
Water Quality Testing Charge
$1.43 per quarter (MNC - per connection)
Utility Bill Assessment Search
$10
VII. The Bridges
Green Fee (Weekday)
Green Fee (Weekend)
Juniors 17 and under
Senior 58 and older
$14$15
$15$16
$3 off
$2 off
Golf Cars
Weekdays before noon
$12
$6$8
Pull Carts $2
22
Range balls
One token
Two tokens
Three tokes
$4 (small bucket)
$7$8 (large bucket)
$10$11 (jumbo bucket)
Golf instruction
One hour lesson
$45$50
May 6, 2002
PRIVATE STREET DATA
Estimated Estimated Cost to City's Share Cost to Cost to Estimated Annual
DEVELOPMENT Length(ft) Length(miles) Reconstruct to Reconstruct Mill and Overlay Seal Coat Maintenance Cost
Towns Edge Terrace 5200 0.98 $780,000 $628,160 $78,000 $18,200 $7,800
Colonial Village Park 6000 1.14 $900,000 $724,800 $90,000 $21,000 $9,000
Silver Lake Woods 2300 0.44 $345,000 $277,840 $34,500 $8,050 $3,450
Mounds View Mobile Home Park 4300 0.81 $645,000 $519,440 $64,500 $15,050 $6,450
Landmark Circle 2000 0.38 $300,000 $241,600 $30,000 $7,000 $3,000
Pleasant View Town homes 800 0.15 $120,000 $96,640 $12,000 $2,800 $1,200
Knollwood Green 700 0.13 $105,000 $84,560 $10,500 $2,450 $1,050
North Ridge Villas 700 0.13 $105,000 $84,560 $10,500 $2,450 $1,050
TOTAL 22000 4.03 $3,195,000 $2,573,040 $319,500 $74,550 $31,950
NOTES:
This does not / may not represent all private streets in Mounds View
Reconstruction Costs $150.00 per lineal foot
City's Share to Reconstruct $150 per lineal foot - 2($14.8 per front foot) = $120.80 lineal foot
Mill and Overlay Costs $15.00 per lineal foot
Seal Coat Costs $3.50 per lineal foot
The 2002 Streets Budget is approximately $313,000 (Pavement management, snow & ice removal, Street sign maintenance - did not include vehicle maintenance
There are 39 miles of City streets in Mounds View
Therefore annual street maintenance is: $8,000 per mile of street
$1.50 per lineal foot of street
Item No. 8
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Private Street Policy - Silver Lake Woods
Condominium Street and Utility Maintenance
Issue
Meeting Date: September 3, 2002
Background / History
On August 16, 2001, the City received a proposed resolution from members of
the Silver Lake Woods Condominium Association that would require the City to
be responsible for the maintenance, repair, and replacement of the private
streets and the utilities under them, platted as Lake Court Drive and Lake Court
Circle.
This request was presented to City Council on May 6, 2002 at a Work Session
meeting. Since this is not a unique situation, staff recommended that the City
develop a policy regarding private streets. The policy, as currently drafted, would
allow for the streets and utilities of the Silver Lake Woods development to be
transferred to the City for maintenance and ownership. Attached, as Exhibit A, is
a copy of the May 6th staff report including the draft Private Street Policy.
Also on May 6th, Council directed staff to determine what commitment the City
made when this issue was last discussed. The last time the Council discussed
this issue was at the December 4, 2000, Work Session. The direction given at
that time was to revise the 1993 agreement to include the utilities.
Staff has researched other private streets within the City and compiled a data
sheet, which is attached for Council’s review. The sheet shows the cost
associated with maintaining these streets. Based on the draft Private Street
Policy, the only streets that would qualify to become public are the Silver Lake
Woods streets. As a result of a previous contract, the City is currently responsible
for maintaining the Silver Lake Woods streets by plowing and performing minor
maintenance.
In the event the City Council adopts a Private Street Policy that allows the Silver
Lake Woods Condominium Association to dedicate its streets and utilities, there
remain several issues in transferring maintenance and ownership that will need
to be addressed. These are as follows:
Issues related to the dedication of streets and utilities in Silver Lake Woods
Dedication of Outlot A to the City of Mounds View
This legal document will need to be drafted and executed by both parties. (This
may already be done.) City staff will confirm.
Dedication of easements over utilities not contained in Outlot A
A sketch and description as well as the actual easement documents will need to
be developed and executed by the property owners. Association is to pay any
and all fees.
As-built Plans
Are the as-built plans that the city has accurate? If not, additional data may need
to be collected. Association is to pay any and all fees.
Mapping
The City will need to have the streets and utilities added to its system (This may
already be done). If not, the Association is to pay any and all fees.
Legal fees encountered by the City
The City will expect the Association to pay for all legal fees the City encounters.
Other necessary legal documents
Various other legal documents and agreement may need to be drafted. Again,
the Association is to pay any and all fees.
Upgrades to current streets and utilities
City may resurface these streets as soon as next year. As per City policy, 100%
of the cost would be assessed to the adjacent property. Other related items can
and should be repaired at that time. These include removal and replacement of
settled and broken curb and manhole repairs.
Infrastructure Items
Street lights – private lights or Excel Energy lights
Strom Sewer Manholes - several need to be rehabilitated
Mail boxes – private (remain private)
Driveways – meet City ordinance?
Signage – Neighborhood Watch Signs (Are these public or private?) Staff will
confirm.
Monument – Privately owned and maintained
Dedicate completely at one time or phased in maintenance agree
Take over infrastructure at a set date, thereafter it’s 100% the City’s financial
responsibility to maintain. OR- Phase in financial responsibility (example: 0 to 5
years 50/50 cost split, 100% City after 5 years. A phased-in method may not be
needed with the mill and overlay of the street and associated utility corrections.
Terminate maintenance agreement
This should be done as a matter of bookkeeping.
On July 11, 2002, staff met with Cliff Ash and Mike Berke, representatives of the
Homeowners Association, to discuss these issues. Both representatives were in
agreement with staff on these items. It was discussed that should Council choose
to proceed with the Private Street Policy and allow the Silver Lake Woods streets
to become public, a memorandum of understanding should be executed.
Recommendation:
Staff is looking for direction from the City Council pertaining to this matter.
Specifically, staff is looking for Council input on whether the Council is interested
in developing a Private Street Policy and then applying this policy to the Silver
Lake Woods Condominium Development.
Respectfully Submitted,
Greg Lee, Director of Public Works
EXHIBIT A
Item No. B
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Silver Lake Woods Condominium Street and
Utility Maintenance Issue
Meeting Date: May 6, 2002
Background / History
The issue of maintenance of streets and utilities in the Silver Lake Woods
Condominium Development has been discussed and debated on numerous
occasions since 1992. This area includes the streets platted as Lake Court Drive
and Lake Court Circle including the water, sanitary sewer, and storm sewer
contained therein. These infrastructure items were installed privately by the
developer in 1982.
In recent months, the City received a proposed resolution from members of the
Silver Lake Woods Condominium Association that would require the City to be
responsible for the maintenance, repair, and replacement of the private streets
and the utilities under these streets. Attached is a copy of this resolution.
Discussion
In an effort to fully address this request and to finally formalize the City’s position
on this matter, staff proceeded by performing a detailed review of all City files
and documents relevant to this development. Attached is a summary of this
review.
In 1982, the City approved this development and the construction of the private
streets and utilities. The City has strict ordinances pertaining to the setbacks from
roadway right-of-way. The City does not inspect nor approve the quality of items
installed privately nor the workmanship of such items. City records do not
indicate why the developer requested that these items be private. However, it
can be speculated that it was done for the same reasons many developers today
request Cities to allow them to construct private streets throughout the
metropolitan area. These include, but are not limited to the ability to:
• Bypass City ordinances and reduce the setbacks and therefore increase
the density and profits.
• Bypass the public improvement statutes (Chapter 429) and therefore
reduce the time required to publicly contract.
• Reduce costs by not adhering to a City standard.
• Reduce engineering cost by eliminating the requirement to provide record
plans of construction.
A few years after the development was completed, the City started to plow these
streets, although not required to. Staff was unable to ascertain why the City
elected to do so. In 1992, the homeowners association sought to formalize this
City practice for plowing the streets by drafting a maintenance agreement. In the
original draft agreement, the City was to agree to snowplow, patch limited
potholes, and seal coat. Homeowners agreed to be responsible for all long-term
maintenance including: repaving, resurfacing, overlays, and major improvements.
The draft agreement contained language that was more favorable to the City as a
whole. It stated such things as: The City has “no legal responsibility to provide
any services enumerated herein”, “Said services are being provided gratuitously”,
“This agreement can be canceled by either party”, the City “is in no way bound in
equity or at law to maintain said Outlot A”, and “The City expressly denies any
legal responsibility to said property.” A final Maintenance Agreement was
executed on May 24, 1993. This final version was drafted by the Association’s
legal counsel. Attached is a copy.
What began as a document to memorialize the City’s good will practice, which
was “provided gratuitously” turned into a document that stripped the City of rights
it originally had and made these services an obligation to all taxpayers of the
City. Staff wants to make this point clear to the Council. It is, however, a mute
point since the Homeowners Association’s legal counsel drafted the agreement
in such a mannor as to make it impossible for the City to rescind the agreement
on its own.
The 1993 Agreement did not discuss maintenance utilities such as watermain,
sanitary sewer, or storm sewer. In 1999, several storm sewer catch basins were
in need of repair. This was the genesis for discussions of maintenance
responsibilities for the utilities associated with the Silver Lake Woods
Development. These have been discussed and disputed for the past three years.
Staff and the Homeowners Association seek resolution of this issue.
City Private Street Policy
At this point, Council has yet to make a formal resolution on this matter. The only
document of record is the 1993 Maintenance Agreement. Staff would like to point
out that this is not a unique situation Mounds View faces. Nearly every
metropolitan City has dealt with or will need to deal with the issue of private
streets.
To address the request by the Silver Lake Woods Condominium Association and
similar requests in the future, staff recommends that the City develop a private
street policy which addresses the maintenance of such streets.
The City of Mounds View has numerous private streets. Some have utilities
located under them and some do not. Some are contained within easements and
some are on privately owned land. Examples of such private streets are:
Landmark Circle, Scotland Court, Knoll Green, North Ridge Village, and streets
in Colonial Village, and Towns Edge Terrace to name a few. As land values
increase and developable land decreases, staff speculates the use of private
streets by developers, as a method to increase density, will undoubtedly
increase.
Staff has developed a draft Private Street Maintenance Policy. Attached is a copy
of this draft policy for Council’s review and consideration. The goal of this policy
is to allow property owners that reside on a private streets to have the
opportunity to convert them to public streets, if feasible, and do so in a manner
that respects the best interests of the City as a whole and that does not create an
additional tax burden to other property owners in Mounds View.
This policy is silent on the issue of utilities. At a future date, staff will address the
issue of ownership of utilities by presenting Council with a draft policy. Staff’s
proposed policy will require that all water and sanitary sewer mains be owned,
operated, and maintained by the City. The proposed policy will also require that
trunk storm sewer systems including those that convey water from more than one
private source be owned, operated, and maintained by the City. This ownership
and maintenance concept is essential to ensure public health and safety.
Other related policies staff will be presenting to Council to address in the near
future: Residential Private Streets (in what situations will the City allow them),
Construction of public and private facilities (publicly construct pubic facilities),
and street design standards (what does Mounds View want its streets to look
like).
Applying the Draft Policy to the Silver Lake Woods Condominium
Development
Roadways -
Staff recognizes that the City must adhere to the 1993 Maintenance Agreement
terms of maintenance of the private streets, whereby the City plows and performs
the minor maintenance and the Homeowners Association performs the major
maintenance. Staff recommends that the City does not take ownership and full
maintenance responsibilities for the streets at this time. If, at some time in the
future, the Association wants to dedicate the roadways to the City, the conditions
of the policy must be met. Notable points are as follows:
The roadway must be completely reconstructed –The Association must
petition for Public Improvements.
The Association must execute the necessary documents and provide the
necessary security to ensure full payment by the Association for 100% of
the work performed.
The Association must grant to the City any right-of-way and easements as
deemed necessary by the City.
The Association must pay for any and all cost borne by the City to bring
these streets to City standards
Options – The Council could allow the Condominium Association to dedicate the
streets to the City without meeting the requirements of the draft agreement. Staff
strongly discourages this option. It is most likely not in the City’s overall best
interest to take over streets that are nearing the end of their useful life. These
streets are twenty years old. The life cycle of a roadway is 25 to 35 years,
depending on numerous factors (construction, soil, weather, traffic volumes…) In
addition, this would set a precedent whereby the City would be obligated to take
over all private street in their current condition should it be requested.
NOTE: There is a minimum of 3.75 miles of private streets in Mounds
View; most are nearing the end of their life cycle. The cost to bring these
streets to a City standard via reconstruction would cost the City over
$3,000,000. The cost of the Silver Lake Woods streets alone is $350,000.
Water and Sanitary Sewer Utilities -
Staff recommends that the Association dedicate these utilities to the City and that
the City maintain them just as any other public utility. From a public safety
standpoint, staff believes that it is in the City’s best interest that these utilities are
owned and maintained by the City. The City has been maintaining these utilities
for the last twenty years, so this doesn’t represent an additional cost to the City.
These facilities have a life cycle of about 60 to 100+ years. Conditions to this
follow:
The Association must grant to the City any easements as deemed
necessary by the City.
The Association must pay any and all cost borne by the City to dedicate
these utilities to the City.
The Association can transfer ownership immediately. Transfer financial
responsibility for repairs must be done over a period of time. Example: first
five years- 100% Association cost for repairs, second five years 50/ 50
split in repair costs. After 10 years 100% City Cost.
Options – This proposal is consistent with the Condominium Association
proposal. There may be debate on the details of how ownership and
maintenance responsibilities are transferred.
Storm Sewer -
There are two types of storm sewer facilities on this property between which staff
would like to differentiate. The first type is any pipe or facility that conveys water
from an off site location. Staff will refer to such items as “trunk facilities.” The
second type of storm water facility is any facility such as a pipe or catch basin
that conveys water from only this site. Staff will refer to such items as “lateral
facilities.”
Staff recommends that the Association dedicate all trunk storm water facilities to
the City and that the City maintain them just as any other public storm water
facility. From a storm water management standpoint, staff believes that it is in the
City’s best interest that these facilities be owned and maintained by the City.
Conditions to this follow:
The Association must grant to the City any easements as deemed
necessary by the City.
The Association must pay any and all cost borne by the City to dedicate
these utilities to the City
The Association can transfer ownership immediately. Transfer financial
responsibility for repairs must be done over a period of time. Example: first
five years- 100% Association cost for repairs, second five years 50/ 50
split in repair costs. After 10 years 100% City Cost.
For lateral storm water facilities, staff recommends that they be viewed as private
structures to be maintained privately. Since these serve only private property, it
should be pointed out that, should the streets become public and the Association
dedicated the necessary right-of-way in the future, these storm water facilities
could become public following the same requirements as the streets.
Options – This proposal in regards to trunk storm sewer facilities is consistent
with the Condominium Association proposal. There is the option to allow the
Condominium Association to dedicate the lateral storm sewer facilities. However,
similar to streets, staff strongly discourages this option in that it would set a
precedent whereby the City would be obligated to take over all lateral storm
sewer facilities in their current condition should it be requested.
Recommendation:
Staff is looking for direction from the City Council pertaining to this matter.
Specifically, staff is looking for Council input on whether the Council is interested
in developing a Private Street Policy and then applying this policy to the Silver
Lake Woods Condominium Development.
Respectfully Submitted,
Greg Lee, Director of Public Works
March 15, 2002
SILVER LAKE WOODS CONDOMINIUM ASSOCIATION SUMMARY
The following is a review summary preformed by Greg Lee, Public Works Director for the City of
Mounds View. There is an issues pertaining to the Silver Lake Woods Condominium Association
regarding repair and maintenance responsibility of roadways and utilities within that development.
This was done utilizing the City of Mounds View files. Additional review will be made of minutes
and recordings of Council meetings referenced herein. The City’s attorney will also be consulted.
The purpose of this review was to get the Public Work Director familiar with this issue so he can
provide direction and assistance so it can come to resolution.
November 12, 1981 Letter from the City Administrator to Dan Boxrud of SEH. Authorization
was given to have the contractor to proceed with this project.
December 3, 1982 Letter from the Public Works Director to the Fire Chief, discussing
addresses and street names. States that Lake Court Drive area is private
and therefore not subject to the City’s street name system.
March 30, 1990 Declaration of Easement is recorded (Document No. 0922339).
Article I – Definitions
Article II - Grants easement over Outlot A (40 foot wide property on
which Lake Court Drive and Lake Court Circle are constructed on) to the
“units” and “lots”
Article III- Grants easement over Outlot A to the City
Article IV – Transfers maintenance responsibilities from the “Declarant”
(Marvin H. Anderson Construction Co.) to the Association, discusses
allocation of expenses
Article V – Insurance
Article VI – Construction
Article VII – may dedicate with in five years an easement in or fee title to
Outlot A to the City.
No Date, 1992 Non-executed Agreement between the City and the Homeowners
Association. City agrees to snowplow, limited patching of potholes, seal
coating. Homeowners agree to be responsible for all long-term
maintenance including: repaving, resurfacing, overlays, and major
improvements. The City has “no legal responsibility “ to provide any
services enumerated herein. Said services are being provided
gratuitously. This agreement can be canceled by either party. City is not
bound to maintain Outlot A. The City denies any legal responsibility to
Outlot A.
May 14, 1992 Letter from Mark a. Karney (attorney) to Ric Mintor stating he has not
heard back form the Silver Lake Woods Association as to how to
proceed.
September 9, 1992 Hand written notes: Cliff Ash of the Silver Lake Woods Association would
like the City to take over the streets. Discussed City’s concern with
liabilities and problems with the streets, as they exist. Homeowners
Association concerns: City ownership of streets, how to finance “heavy”
maintenance in the future, how City ordinance covers Lake Court Drive
and Lake Court Circle.
October 8, 1992 Fax from Corrine Heine (Holmes, Graven, Chartered) to Ric Minetor.
Draft Agreement. Very similar to draft 1992 agreement: City agrees to
snowplow, limited patching of potholes, seal coating. Homeowners agree
to be responsible for all long-term maintenance including: repaving,
resurfacing, overlays, and major improvements.
October 9, 1992 Memo from Ric Minetor, Public Works Director, to Jim Thompson, City
Attorney. Stated that he met with the Silver Lake Woods Homeowners
Association President, Cliff Ash, and a few board members. They felt the
agreement was basically good. They did want a few changes: City will
finance repair through special assessments if allowed by state law, and
termination notice to be one year.
October 26, 1992 Letter from James J. Thompson (City Attorney) to Ric Mintor. Enclosed
a revised agreement. Added provision to reflect the possibility that the
project would be special assessed. Added language that the City would
require the work to be done if the homeowners chose not to do so.
Changed termination clause to one year.
November 16, 1992 Letter from James J. Thompson (City Attorney) to Ric Mintor. Enclosed a
revised agreement. Revised it to recognize the existence of the
declaration of easements.
December 28, 1992 Letter from James J. Thompson (City Attorney) to Ric Mintor. Enclosed a
copy of a letter from the Association’s attorney and their suggested
changes to Paragraph 2 and 5.
May 11, 1993 Letter from David B. Eide (Attorney for the Association) to James J.
Thompson (City Attorney). Enclosed three copies of the Agreement. It is
Mr. Eide’s understanding that this matter is on the May 24th agenda.
May 12, 1993 Letter from James J. Thompson (City Attorney) to Ric Mintor. Enclosed
three copies of the Agreement. It is Mr.Thompson’s understanding that
the City Council will consider the agreement at the May 24th meeting.
May 24, 1993 Copy of the executed Agreement.
May 25, 1993 Letter from James J. Thompson (City Attorney) to Paul Harrington (City
Planner). Enclosed three copies of the revised page 2. Insert these
pages into the City’s agreements before the City signs them.
May 27, 1993 Letter from James J. Thompson (City Attorney) to Paul Harrington (City
Planner). Discussed the changes to page 2. Because the changes were
minor, the Association’s attorney does not believe that the homeowner’s
association needs to approve the modification.
October 19, 1995 Letter from Gene Wagner (President of the Homeowner’s Association) to
the City. They had an “Open Forum” meeting. They discussed issue of
Highway 10 over-pass at Long Lake Road. They are NOT in support of
this project.
July 27, 1999 Fax from Steve Havel (F. M. Frattalone Excavating & Grading Inc.) to
Tim Pittman. This is a proposal to do catch basin repair in the amount of
$750.00. Alternative 1, add $300 for replacing an extra curb and raise
grade. Alternative 2, add $85 for mortaring catch basin across street.
September 13, 1999 Staff Report (Work Session- September 20, 1999)) on the Silver Lake
Woods Condominium Street Maintenance Agreement. Question as to
whether it applies to utilities.
September 14, 1999 Letter from Michael Berke (President of the Homeowner’s Association) to
Chuck Whiting of the City. Wants to discuss the repair of two storm
sewer drains at the next Council Work Session. Contends City is
responsible for all underground utilities including storm sewer.
September 21, 1999 Letter from Chuck Whiting to Robert C. Long (City Attorney). Council
reviewed the interpretation of the agreement at the September 20th
Council Work Session. Council requests Mr. Long’s review of the
agreement.
January 24, 2000 Fax letter from Scott J. Riggs (City Attorney) to David B. Eide
(Association’s Attorney). Discusses his interpretation of the 1993
agreement as it related to the storm sewer catch basins and underlying
utilities. Needs easements or dedication to perform any more extensive
maintenance of underlying utilities.
He states that an assessment of the condition of the road and utilities
would be needed in order to facilitate the possibility of the transference of
further obligations to the City.
February 1, 2000 Fax letter from Scott J. Riggs (City Attorney) to Chuck Whiting. Enclosed
is a letter form David B. Eide (Attorney for the Association) to Scott J.
Riggs (City Attorney). The letter states the Associations position in that
they will abide with the 1993 Agreement by being responsible for major
maintenance, but does not have responsibility for the storm sewer
system or catch basins.
March 8, 2000 Fax letter from Scott J. Riggs (City Attorney) to Chuck Whiting. Enclosed
is a letter dated March 6, 2002 from David B. Eide (Attorney for the
Association) to Scott J. Riggs (City Attorney). The letter states David B.
Eide has not heard back form Scott Riggs.
March 9, 2000 A letter from Scott J. Riggs (City Attorney) to David B. Eide (Attorney for
the Association). The letter states this matter will be reviewed at the April
3, 2000 work session.
March 29, 2000 Staff Report for the April 3, 2000, Work Session meeting from Mike
Ulrich. No easements or dedications were recorded. If Association wants
the City to maintain the utilities an easement needs to be dedicated. Also
an inspection needs to be performed – any necessary repairs will be paid
by the Association prior to the City taking them over.
May 19, 2000 A letter from David B. Eide (Attorney for the Association) to Scott J.
Riggs (City Attorney). The letter states David B. Eide understands that
the City has completed its inspection of the utilities beneath the streets
owned by the Association.
May 25, 2000 Fax letter from Scott J. Riggs (City Attorney) to Mike Ulrich. Enclosed is a
letter form Scott J. Riggs (City Attorney).to Mike Ulrich. The letter states
“please find the following correspondence form David B. Eide...” No letter
was attached.
August 16, 2000 A proposal from Steve Havel (F. M. Frattalone Excavating & Grading
Inc.) to Cliff Ash (representing the Homeowners Association) to regrout
and repair the two catch basins in the amount of $1,500.00.
November 21, 2000 Email from Mike Berke to Kathleen Miller. Requested to be on the next
Council Work Session agenda. Gave Kathleen an update on the catch
basin repair issue. Wants the City to take over the streets and utilities.
August 16, 2001 “Proposed Resolution Of Members Silver Lake Woods Condominium
Association”. Dedicated the streets and utilities to the City. It is the City’s
responsibility to repair and replace streets and utilities.
February 4, 2002 Greg Lee, Public Works Director calls Mike Berke and left a message
that he was going to address the issue but would take some time.
February 4, 2002 Mike Berke called Greg Lee back and stated that this was discussed by
Council and informally approved in October. However, no official action
was taken.
February 28, 2002 Greg Lee, Public Works Director email Mike Berke informs him he is still
working on getting up to speed on this issue.
February 28, 2002 Mike Berke emails Greg Lee back and expresses his frustration
regarding this matter.
April 4, 2002 Mike Berke emails Greg Lee inquiring as to the status of this issue. Greg
Lee email back and informs Mr. Berke that this issue has been placed on
the May 6, 2002 Council Work Session Agenda.
Public Works
PRIVATE STREET MAINTENANCE POLICY
Purpose
Periodically, the City receives requests to take over ownership and maintenance of private residential
streets. The purpose of this policy is to define and standardize the City’s position on accepting private
residential streets for ownership and maintenance.
Policy
For a private residential street to be accepted for ownership and maintenance by the City of Mounds View,
it must meet the City’s current minimum design guidelines for street width, street cross sectional design,
street right-of-way and building setback requirements. The following criteria reflect the City’s current
design standards.
(NOTE - all reference to street width is from back of curb to back of curb)
Street Design
• Streets must be a minimum of 30' wide, streets less than 34' wide shall have parking restricted to
one side.
• Streets must have concrete curb and gutters which meet City design standards.
• Streets must be constructed to the same design cross section and load bearing strength as a City
street.
• Streets must be inspected by City personnel during construction to verify that proper design,
materials and construction techniques are utilized. This excludes many of the existing private
streets in the City. However, when these streets reach the end of their service life and need to be
reconstructed, the private owners may elect to reconstruct them to City design standards under
City inspection.
• Streets may not have guest parking areas directly fronting on them.
• The boulevard area of any one street may not have driveway coverage greater than 35%.
• Streets must have direct access to other publicly owned and maintained roadways.
Right-of-Way/Easements/Setbacks
• A minimum 50' right-of-way centered on the street will need to be provided over all street and
boulevard areas maintained by the City. If the street is wider than 30' additional right-of-way will
be required. The streets will then be open to the general public for traffic movement and the
boulevard areas will be subject to the installation of private utilities.
• Streets must have a 10' boulevard area behind the curb line devoid of all trees and structures, with
the exception of mail boxes. Utility boxes, transformers and pedestals must be outside the
aforementioned 10' boulevard area.
• Maintenance of any existing sidewalks in the boulevard areas shall remain the responsibility of the
applicant.
• A minimum 25' setback must be provided from the street right-of-way to any buildings. This
generally equals a 35' setback from the back of curb to any building.
• Drainage and utility easements will need to be provided over all storm sewer lines proposed to be
maintained by the City which lie outside of the street right-of-way..
• All costs associated with preparing the necessary easements and right-of-way documents shall be
the applicant’s responsibility.
Private Utilities
• If a street meets all of the aforementioned criteria, storm sewer systems lying within the street area
may be accepted for maintenance provided they meet City design standards. If a street is
considered for ownership and maintenance by the City, the storm sewer system within the street
will be evaluated for capacity and it will be inspected to determine its condition. If the capacity,
design or condition of the system does not meet City criteria, the system will need to be
reconstructed as necessary prior to acceptance of the street and storm sewer for ownership and
maintenance by the City.
Snow Storage
• If a street is accepted for ownership and maintenance by the City, these snow removal guidelines
must be followed. Streets and the 10' boulevard area may not be used by private snow removal
contractors to pile snow. Only the snow from the driveway lying within the 10' boulevard area
may be stored on the boulevard area. Private street owners should note that homeowners
associations normally have their streets and driveways plowed at the same time by a single
contractor. Splitting up this process between the City and a private contractor may create a
situation where driveways are plowed before the streets, City crews would then push snow into
driveways which had just been cleared.
Parking
• All pre-existing parking requirements for a development shall remain in effect if the streets are
accepted for ownership and maintenance by the City. If said parking requirements can not be met
because of restricted parking on or along a city street, the street will not be accepted for city
ownership and maintenance.
Not withstanding the eligibility of an applicant to satisfy all items listed in this policy, the City Council
reserves the right to deny an application for City ownership and maintenance of private streets based on
factors where a denial is in the best interest of the City.
City Administrator Date
Effective Date:
5/06/2002
Revision Date:
Item No. 9
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Greg Lee, Director of Public Works
Item Title/Subject: Public Works Department Workload / Level of
Service Analysis
Meeting Date: September 3, 2002
Background
On Monday, August 12, 2002 the Mounds View City Council requested the Public
Works Department to review the current staffing levels and quantify impacts on
service in the event there is a reduction in these levels.
Labor Force Reduction Scenarios
For illustrative purposes, the Public Works Department used two scenarios to
look at the impacts of reducing the staffing levels. The first scenario reduced the
labor force by one full-time position. The other scenario reduced the labor force
by eliminating three seasonal positions.
Current Labor Force
Administration Full-time equivalent Employees
Public Works Director 1.0
Engineering Technician 0.5
Administrative Assistant 0.8
TOTAL 2.3
Public Works Supervisor 1.0
Water
Maintenance Employee 1.0
Maintenance Employee 1.0
Sewer
Maintenance Employee 1.0
Maintenance Employee 1.0
Streets
Maintenance Employee 1.0
Maintenance Employee 1.0
Seasonal Employee (5) 1.35
Surface Water
Maintenance Employee 1.0
Fleet Services
Equipment Service Technician 1.0
Parks
Supervisor Position 1.0
Maintenance Employee 1.0
Seasonal Employee (5) 1.35
Custodial Services – Community Center
Maintenance Employee 1.0
Labor Force Notes:
- Other than the addition of the custodial position at the Community Center,
this has been the staffing level of the Public Works Department for the last
ten years.
- Seasonal Employee – 5 seasonal employees (14 weeks of service equals
70 weeks or 1.35 equivalent full time positions)
Areas of Public Works Service
- Maintenance of over 55 City vehicles and other City equipment
- Maintenance of City owned buildings including: City Hall, Public Works
Shop, Community Center, well and water treatment buildings…
- Snowplowing, patching, sweeping and general maintenance of over 38
miles of street
- Installation and maintenance of over 1,400 street signs
- Operation and maintenance of 6 municipal wells; including chlorination
and fluoridation of water for disinfection and health benefits
- Operation and maintenance of three filtration plants for removal of iron
and manganese
- Maintenance of approximately 250,000 feet (over 47 miles) of watermain,
over 1000 valves, and 487 hydrants in the water distribution system
- Operation and maintenance of the sanitary sewer collection system,
consisting of 2 lift stations, approximately 235,000 feet (44.5 miles) of
sewer mains and over 900 manholes
- Plow and maintain over 12.5 miles of sidewalks and trails
- Maintain 8 public parks and 5 park shelters; a total of 150 acres, 60 acres
mowed and 25 acres irrigated
- Maintain and repair City street lighting system
Activities / Level of Service Change with loss of a Full-Time Position
Snow plowing
Every person in Public Works Maintenance is assigned to a piece of
equipment (three plow trucks, loader, two skidsteer loaders, two pick-
up plow trucks, tractor, two snow blowers).
It takes 7 to 8 hours to plow after a snow event with current staffing
levels. A loss of a person would require 8 to 9 hours to complete the
plowing, which then invokes over-time pay.
Increasing plow time increases fatigue and elevates the probability of
an accident.
During back-to-back snow events, selected pathways and skating rinks
may not be plowed.
The fleet mechanic is included in the plowing activities. In the event a
piece of equipment is in need of service, the remaining plow crew must
take over the fleet mechanic’s route.
Hydrant painting
City Hall Repairs - hanging shelves, changing light bulbs, painting, etc.
Building maintenance
Carpentry work
Plumbing repairs
Building mailboxes (gang post as required by ordinance)
Sewer inspections
Response to citizens
Boulevard repairs (may not be done in a timely manner)
Roadway maintenance – decrease the level of work to be done
Tree trimming – to improve visibility (i.e. at intersections)
Response to vandalism
Properties not connected to City water – eliminate annual follow up
program
Mowing and maintenance of City rental property
Working with citizens groups to coordinate volunteer activities
Elementary school tour and educational programs
Court-ordered restitution program
Fertilizing
Some mowing
Walkway / trails that are NOT connected to schools will not be plowed
Some ball fields will not be maintained (i.e. Lambert, Oakwood,
Groveland, Hillview)
Baseball games would need to be consolidated to the main fields
Tree chipping
Weed trimming
Irrigation work (This would cause the athletic turf to suffer)
Ice skating rinks would suffer. (i.e. maintenance, daily opening of the rinks
would be later in the day. There would be no assistance from the Streets
and/or Sewer Departments.)
Sidewalk maintenance
Tall grass/weeds, City and privately owned property that needs to be
mowed, would not be done. This may need to be contracted out.
Rough cutting
Trail clearing (The trails should be cleared to allow for a buffer that is safe
for the users.)
Weed control
Trash pick-up
Preparation work for the shelter buildings that are rented by others
Leaf removal
Activities / Level of Service Change with loss of a three Seasonal Positions
Many of the same above – (barring snowplowing)
New Required Responsibilities - Federal Mandates
GASBY 34
This federal mandate now requires Cities to report on their infrastructure
systems. GASBY 34 allows Cities the choice of one of two methods to report the
value of their infrastructure. The first method is to develop an inspection program
and associated databases for tracking the actual condition of these infrastructure
items, and subsequently, their value. The other method is to determine the
values of a new system then apply a set depreciation. Of the two methods, it is in
the City’s best interest to utilize the scenario that determines the actual values of
the infrastructure, Option 2.
NPDES Phase II
NPDES Phase II (National Pollution Discharge Elimination System) is the next
step in the United States Environmental Protection Agency's (USEPA) effort to
preserve, protect, and improve the nation's water resources from polluted
stormwater runoff. The Phase II program expands the Phase I program by
requiring smaller municipalities and operators of smaller construction sites to
implement programs and practices to control polluted stormwater runoff.
The Minnesota Pollution control Agency (MPCA) applied for a General Permit
from the USEPA to cover the state by December 9, 2002. Municipalities will
submit a Notice of Intent (NOI) to the MPCA, including a Stormwater Pollution
Prevention Plan, to come under the General Permit by March 10, 2003.
Communities within the "Urbanized Areas", as determined by the U. S. Census,
will be required to meet the requirements of NPDES Phase II. All construction
projects disturbing more than one acre of land will be regulated under NPDES
Phase II.
With the requirement of NPDES Phase II, there are six (6) minimum control
measures that the City will need to meet.
1. Public Education & Outreach
2. Public Involvement / Participation
3. Illicit Discharge Detection & Elimination
4. Construction Site Storm Water
5. Post-Construction Storm Water Management in New Development and
Redevelopment
6. Pollution Prevention / Good Housekeeping for Municipal Operations
The details and specifics on the actual requirements for each of these six (6)
items have yet to be determined. They will however, unquestionably represent a
large initial and substantial on-going time labor commitment from the City.
Comments: (Points of Interest)
- Infrastructure system is aging and requiring more maintenance.
- Development of inspection programs are recommended
- Databases and infrastructure tracking is now essential, due to GASBY 34
- Growth of City’s infrastructure is an element of the City’s Comprehensive
Plan and the County Road 10 Plan (example: additional pathways to
construct and maintain)
- This is not the only opportunity the City will have to reduce the Public
Works labor force without termination. There are two employees
earmarked for retirement: one in September 2003, the other in October
2003.
Recommendation:
Staff is looking for direction from the City Council pertaining to this matter.
Specifically, staff is looking for Council input on whether the staff can advertise
for the vacant position in Public Works.
Respectfully Submitted,
Greg Lee, Director of Public Works