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HomeMy WebLinkAbout02-03-2016APPROVED PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting February 3, 2016 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m. for February 3, 2016. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners French, Klander (arrived at 7:10 p.m.), Klebsch, Love, Rundle, Schiltgen, and Stevenson. Absent and Excused: None. Also Present: City Administrator Jim Ericson; Planner Jon Sevald; and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page VR2016-001 Variance Request for a Reduced Driveway Setback 2 Review the Planning and Zoning Commission Bylaws 3 Approval of Minutes 4 _____________________________________________________________________________ 3. Special Order of Business None. 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ 5. Planning Cases Mounds View Planning Commission February 3, 2016 Regular Meeting Page 2 ______________________________________________________________________________ A. VR2016-001 Variance Request for a Reduced Driveway Setback Applicant: James Cigelski, The Asphalt Company Owners: Joe and Gina Diekman Address: 2200 Hillview Road City Administrator Ericson stated the applicant, Jim Cigelski, representing property owners Joe and Gina Diekman, is requesting approval of a variance for a reduced driveway setback at 2200 Hillview Road. The applicant replaced the Diekman’s driveway in 2015 and was told after the work had been completed that the driveway was too close to the property line by a foot and a half. Staff noted the required setback is five feet. Mr. Cigelski contends that the driveway was replaced in the same place as the original driveway. A review of historical aerial overlays would seem to support this statement. Rather than remove part of the driveway, the applicant and the owners are requesting a variance to allow the driveway to remain in place as is. The previous driveway appears to have been located with a 3.5-foot setback. It was noted the adjoining property at 2192 Hillview Road also has a driveway with a 3.5-foot setback. Staff reviewed the variance criteria in detail and recommended the Planning Commission hold a public hearing and approve the variance as requested. Chair Stevenson questioned why a public hearing was required. City Administrator Ericson stated Minnesota State Statutes establishes when public hearings are required. He explained variances require public hearings as it allows neighboring property owners a chance to voice concerns based on the requested deviation from City Code. Chair Stevenson opened the public hearing at 7:10 p.m. Commissioner Klebsch asked if the neighboring property owner would be required to obtain a variance. City Administrator Ericson stated a variance would not be required unless the driveway was replaced. Commissioner Schiltgen questioned how the City found out about the driveway situation. City Administrator Ericson reported the driveway work was completed by the contractor prior to receiving a permit from the City. Chair Stevenson encouraged all contractors and residents to obtain a permit with the City prior to completing any work. Chair Stevenson closed the public hearing at 7:13 p.m. MOTION/SECOND: Commissioner Schiltgen/Commissioner Rundle. To approve Resolution 1041-16, a Resolution Recommending Approval of a Variance for a Reduced Driveway Setback at 2200 Hillview Road; Planning Case No. VR2016-001. Ayes – 7 Nays – 0 Motion carried. _____________________________________________________________________________ Mounds View Planning Commission February 3, 2016 Regular Meeting Page 3 ______________________________________________________________________________ 6. Other Planning Activity A. Review the Planning and Zoning Commission Bylaws City Administrator Ericson reviewed the Planning and Zoning Commission Bylaws with the Commission. He noted one change would be made to the bylaws regarding ex parte contacts. He discussed the language change in detail and explained the intent was to have all decisions made by the Commission to be done at meetings. He believed the language was a bit heavy- handed at this time and was in favor of the City Attorney revising the verbiage to be more in line with the times. Chair Stevenson stated in his 20 years of service on the Planning Commission he has only received a handful of calls. City Administrator Ericson asked if the Commission had any other comments or concerns regarding the bylaws. There were no additional comments. ______________________________________________________________________________ 7. Reports A. Upcoming Planning Cases & Activity City Administrator Ericson provided an overview on upcoming planning cases. He discussed the proposed market rate housing that was proposed to be located on the Crossroad Pointe property. B. Staff Updates City Administrator Ericson introduced the newly hired Planner Jon Sevald to the Planning Commission. Planner Sevald explained he has been a planner for the past 13 years. He encouraged the Commissioners to ask him questions regarding upcoming cases and staff reports. Mr. Sevald looked forward to working with this group. C. Council Updates Council Member Meehlhause provided the Planning Commission with an update from the City Council. He discussed the preliminary Development Agreement that had been reached with The Beard Group for the Crossroads Pointe property. He noted Police Chief Kinney announced his retirement on Monday after serving the City for 30 years. He explained the City would now have to be advertising and searching for a new Police Chief. He reported an outside recruiting Mounds View Planning Commission February 3, 2016 Regular Meeting Page 4 ______________________________________________________________________________ firm would be assisting the City with this process. It was noted the Council would not be pursuing organized garbage collection. D. Planning Commissioner Reports None. 8. Approval of Minutes January 6, 2016. MOTION/SECOND: Commissioner Rundle/Commissioner Klebsch. To approve the Minutes of the January 6, 2016 regular Planning Commission meeting. Ayes – 7 Nays – 0 Motion carried. 9. Next Planning Commission Meeting: A. Wednesday, February 17, 2016 B. Wednesday, March 2, 2016 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 7:44 p.m. ______________________________________________________________________________ Respectfully submitted, Jim Ericson City Administrator Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.