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HomeMy WebLinkAbout02-17-2016APPROVED PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting February 17, 2016 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m. for February 17, 2016. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners French, Klander, Klebsch, Love, Rundle, Schiltgen, and Stevenson. Absent and Excused: None. Also Present: City Administrator Jim Ericson, Planner Jonathan Sevald and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page MI2016-001 Minor Subdivision 2 Consideration of Res. 1042-16, A Resolution updating the Planning 3 & Zoning Commission Bylaws Consideration of Res. 1044-16, A Resolution recommending approval of a 3 code amendment to Chapter 1120 of the Zoning Code, pertaining to PUD’s Approval of Minutes 5 _____________________________________________________________________________ 3. Special Order of Business None. APPROVED Mounds View Planning Commission February 17, 2016 Regular Meeting Page 2 ______________________________________________________________________________ 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ 5. Planning Cases A. MI2016-001 Minor Subdivision Applicant: Terry Buchanan Owners: Kayak Properties, Inc. Address: 7800 Eastwood Road Planner Sevald stated the applicant, Terry Buchanan, has requested a minor subdivision to divide the lot at 7800 Eastwood Road into Parcel A and Parcel B. The existing home will remain on Parcel A, while Parcel B is intended to be sold. He reviewed the City’s minor subdivision requirements in further detail. Staff recommended the Planning Commission consider the information and approve the minor subdivision as requested. Chair Stevenson asked who would cover the expense of the two curb cuts. Planner Sevald explained the expense would be covered by the applicant. Chair Stevenson commented this was an odd shaped lot and he appreciated the creativity that went into proposed subdivision. Commissioner Klebsch questioned how long the applicant would have to complete the subdivision. Planner Sevald indicated the minor subdivision would have to be recorded in six months. Commissioner Schiltgen requested further information on park dedication fees. Planner Sevald defined how the City charged park dedication fees noting it was based on land value. City Administrator Ericson advised that park dedication fees assisted the City in paying for City parks and park improvements as density increases through new development. Commissioner Love considered the lot split to be in-fill development. She believed the City would benefit from completing a master plan to address the green space needs within the City. MOTION/SECOND: Commissioner Schiltgen/Commissioner Rundle. To approve Resolution 1043-16, a Resolution Recommending Approval of a Minor Subdivision 7800 Eastwood Road; Planning Case No. MI2016-001. Ayes – 7 Nays – 0 Motion carried. _____________________________________________________________________________ APPROVED Mounds View Planning Commission February 17, 2016 Regular Meeting Page 3 ______________________________________________________________________________ 6. Other Planning Activity A. Consideration of Resolution 1042-16, a Resolution updating the Planning and Zoning Commission Bylaws. City Administrator Ericson explained the Planning Commission’s Bylaws state that the Commission shall review the Bylaws on an annual basis, at the first regular meeting in February. It was noted the Commission reviewed the bylaws on February 3rd and requested additional review regarding Section 10C, regarding “Ex Parte Contacts”. It was noted staff requested comment from the City Attorney regarding this matter. Staff reviewed the revised language from the City Attorney and recommended approval of the bylaws as amended. Chair Stevenson discussed a grammatical concern he had with the new Ex Parte language and recommended the seven lines of new language be broken into two sentences. Commissioner Klebsch supported the intent of the new language as is, but that she could also support breaking the sentence into two for readability purposes, and for the ease of the public in reading and understanding the Planning Commission’s bylaws. Chair Stevenson indicated the new language could remain as is, but that the reference to a first hearing be changed to read Planning Commission meeting. Commissioner Love suggested the sentence following be written in the positive instead of the negative. She suggested this sentence read: Planning Commissioners shall confine their opinions regarding the merits of Planning Cases to the Planning Commission meetings. Commissioner Rundle supported the bylaws with the proposed language amendments. Commissioner Klander believed the last sentence in Section 10C was a repeat of what has already been said and was therefore unnecessary. City Administrator Ericson reported he would make the proposed language changes and have the Commission review the bylaws again in March. The Commission supported this recommendation. ______________________________________________________________________________ B. Consideration of Resolution 1044-16, a Resolution recommending approval of a code amendment to Chapter 1120 of the Zoning Code, pertaining to PUD’s. APPROVED Mounds View Planning Commission February 17, 2016 Regular Meeting Page 4 ______________________________________________________________________________ Planner Sevald stated the Zoning Code requires a Mixed-Use Planned Unit Development (PUD) to have a minimum project size of five (5) acres. Staff is recommending this be changed to four (4) acres in order to accommodate smaller developments. He discussed the City’s Zoning Code regarding PUD’s in further detail and recommended the Commission amend Zoning Code 1120.03, Subd 3(b) to allow Mixed Use PUD’s to be a minimum of four (4) acres in project size. Commissioner Klander questioned how this matter would proceed if the Planning Commission did not offer their support. Planner Sevald indicated the Planning Commission was a recommending body to the City Council. He explained the City Council would make the final determination regarding the proposed code amendment. He reported if the City Council were to deny the change, the City Code language would remain as is. Commissioner Klander stated he was reluctant to support the proposed change given this was being done for one specific project. He understood the City Council has been working with a developer on the Crossroad Pointe project, however, he felt he did not have enough information regarding the project to make a decision on the proposed code amendment. Chair Stevenson discussed the City’s history in developing and redeveloping properties in the City of Mounds View. He did not believe there would be a large impact on the future of the City if the project size for Mixed Use PUD’s was changed from five (5) acres to four (4) acres. Based on the City’s history, he fully supported the proposed code amendment. Commissioner Schiltgen agreed. City Administrator Ericson reported that the change to four (4) acres would be an average of the sizes allowed for residential and commercial PUD’s. Commissioner Love asked if the City has considered acquiring enough additional acreage to make Crossroad Pointe a five (5) acre PUD. She then questioned if PUD’s were allowed to have variances. City Administrator Ericson indicated there was no additional property adjacent to the Crossroad Pointe site that could be acquired by the City. He commented an adjoining property could be written into the vision for the site, but he did not support the City moving in this direction. He reported a PUD variance was not an option as there was no hardship or practical difficulties. Commissioner Klebsch stated she did not have enough background information on the request and did not understand why five (5) acres was selected to begin with. She questioned how a decrease by one (1) acre would impact future PUD developments. City Administrator Ericson suggested that the five (5) acre project size was likely selected given the fact the City was smaller in size with smaller parcels. He discussed how PUD’s have developed in the past. APPROVED Mounds View Planning Commission February 17, 2016 Regular Meeting Page 5 ______________________________________________________________________________ Chair Stevenson did not anticipate the City would have very many PUD’s to consider given the fact there was not a large number of vacant five (5) acre parcels in the community. He was comfortable with the proposed code amendment. MOTION/SECOND: Commissioner Rundle/Commissioner French. To approve Resolution 1044-16, a Resolution recommending approval of a code amendment to Chapter 1120 of the Zoning Code, pertaining to PUD’s. Ayes – 7 Nays – 0 Motion carried. ______________________________________________________________________________ 7. Reports A. Upcoming Planning Cases & Activity Planner Sevald indicated he had not upcoming Planning Cases at this time. B. Staff Updates Planner Sevald had no update from staff. C. Council Updates Council Member Meehlhause provided the Planning Commission with an update from the City Council. He reported Gordy and Paul Fedor had been appointed Citizens of the Year. He indicated the Fedors would be recognized at the upcoming Town Hall meeting. He explained the Area I Street Improvement Project was sent out for bid. It was noted Area I would be completed over two years, given the size and scope of the project. He commented Police Chief Kinney has announced his retirement and the Council has amended the job description and authorized the hiring. D. Planning Commissioner Reports None. 8. Approval of Minutes February 3, 2016. MOTION/SECOND: Commissioner Klebsch/Commissioner Schiltgen. To approve the Minutes of the February 3, 2016 regular Planning Commission meetings as presented. APPROVED Mounds View Planning Commission February 17, 2016 Regular Meeting Page 6 ______________________________________________________________________________ Ayes – 7 Nays – 0 Motion carried. 9. Next Planning Commission Meeting: A. Wednesday, March 2, 2016 B. Wednesday, March 16, 2016 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 7:53 p.m. ______________________________________________________________________________ Respectfully submitted, __________________________ Jim Ericson City Administrator Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.