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HomeMy WebLinkAbout09-17-2003 PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting September 17, 2003 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m., September 17, 2003. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Stevenson, Miller, Scotch, Hegland, and Zwirn. Members Absent: Johnson and Song (excused) Also Present: Community Development Director Ericson ________________________________________________________________________ Index to Minutes Page Planning Case VR03-008 2 Consider Request for a Front-Yard Setback Variance Location: 2434 Hillview Road Applicant: Rebecca and Lance Bainville _____________________________________________________________________________ 3. Approve Minutes a. August 20, 2003 MOTION/SECOND: Miller/Hegland. To Approve the Planning Commission Minutes for August 20, 2003 as Presented. Ayes – 5 Nays – 0 Motion carried. ______________________________________________________________________________ Mounds View Planning Commission September 17, 2003 Regular Meeting Page 2 ________________________________________________________________________ 4. Citizens Requests and Comments on Items Not on the Agenda None. ____________________________________________________________________________ 5. Consider Request for a Front-Yard Setback Variance at 2434 Hillview Road Community Development Director Ericson indicated that this case is a request from the property owner for a reduced front yard setback for a roof extension over the deck. He then indicated that the City’s Code allows for a two-foot roof extension into the setback so this request is for a four- foot variance to allow for the six-foot roof extension. Director Ericson indicated that Staff does not feel that the deck and roof extension impede visibility and noted that a deck can extend to within two feet of the property line. Director Ericson indicated that Staff did some searching and the City has approved similar variances in the past and noted there is one on Quincy with very similar circumstances. He then commented that, with every variance application, the Commission is charged with reviewing the criteria and establishing a hardship. Director Ericson reviewed the hardship criteria with the Commission and indicated that Staff feels that a hardship can be justified in this case and recommends approval of the variance. Chair Stevenson opened the public hearing at 7:08 p.m. Commissioner Miller indicated the applicants applied for a permit for the deck extension and asked whether they had applied for a permit for the roof extension. Director Ericson indicated it is the same permit both items are included. Commissioner Hegland asked whether the other roof extensions approved were all for non- enclosed structures. Director Ericson indicated that they are. Commissioner Zwirn indicated that this seems to have already been constructed prior to requesting the variance. Director Ericson indicated that some construction started and there was an issue with an opening in the roof leaving the home open to potential water damage from rains so the applicant contacted Staff and asked for permission to enclose the portion leaving the home at risk for water damage. Staff indicated that would be fine but cautioned the applicant that, if the variance were not approved, they do so at the risk of needing to remove the work. He then said that the City has had after the fact variance requests before but that is not the case in this situation. Mounds View Planning Commission September 17, 2003 Regular Meeting Page 3 ________________________________________________________________________ Commissioner Miller indicated she lives down the street and has been watching this go up and she feels it will add a lot to the house to have it. Commissioner Scotch indicated she felt the improvement looked nice. Commissioner Zwirn asked whether there would be any type of railing around the deck. Mr. Bainville indicated the deck is only 18 inches off the ground and no railing is needed unless it is 30 inches or more off the ground. He then said there would be a column in the middle for support. Chair Stevenson closed the public hearing at 7:11 p.m. MOTION/SECOND: Hegland/Scotch. To Approve Resolution 738-03, a Resolution Approving a Four-Foot Variance to Allow a Six-Foot Roof Extension Into the Front-Yard Setback at 2434 Hillview Road. Commissioner Miller commented that she felt it was important that Staff had included a requirement that the structure cannot be enclosed. Director Ericson indicated that these types of Resolutions are recorded so that they are seen on a title search. He then said that residents had been required to record them but Staff has taken over that responsibility to ensure that they are recorded with the County. Ayes – 5 Nays – 0 Motion carried. Director Ericson indicated that Staff would like to bring a discussion before the Commission concerning a proposed procedure for administrative variances. He then said the goal of the department would be to draft language for review and discussion. Commissioner Hegland asked if the intent would be if Staff decides not to grant an administrative variance that the request would come to the Commission for review. Director Ericson indicated that the Planning Commission would be to whom the applicant could appeal the decision of Staff. ______________________________________________________________________________ 6. Next Planning Commission Meeting: October 1, 2003 ______________________________________________________________________________ Mounds View Planning Commission September 17, 2003 Regular Meeting Page 4 ________________________________________________________________________ 7. Adjournment to Agenda Session There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 7:20 p.m. (The meeting immediately adjourned to the Agenda Session) Respectfully submitted, Jim Ericson Community Development Director Transcribed by: Joan Lenzmeier TimeSaver Off Site Secretarial, Inc.