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HomeMy WebLinkAboutPlanning Commission Relolution 358-93 . . . MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 358-93 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING AMENDING THE EXISTING PLANNING COMMISSION BYLAWS WHEREAS, Chapter 32 of the Municipal Code entitled, "The Planning Commission", specifies that a yearly review and update of the Planning commission Bylaws be made; and WHEREAS, the Mounds View Planning commission has conducted a detailed review of the Bylaws; and WHEREAS, the Mounds View Planning Commission determined that changes were deemed to be necessary in the Bylaws; and WHEREAS, the changes are reflected in the revised Bylaws dated February, 1993. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning commission recommends approval of the revised Bylaws dated February, 1993. BE IT FINALLY RESOLVED that the Planning commission directs Staff to forward this resolution to the city Council prior to approval of the minutes. Adopted this 3rd day of Febru~~y, 1993. ATTEST: ,/! ". // /. . / '/ --.-. /"'/::.?-,.2:2;::::::, ( SEAL) Planner . I. II. . . Rev. 2/93 MOUNDS VIEW PLANNING COMMISSION BYLAWS AUTHORITY. These Bylaws are establislled in accordance with City Ordinance 32.05, Subdivision 6 D, liThe Commission shall adopt bylaws for its governance and for the transaction of its business. II There shall be no conflict between the Bylaws of this Commission and the provi- sions of the City Charter and the Municipal Code. MEETINGS. The regular meetings of the Commission shall be held on the first and third Wednesday of each month as established by resolution of the Planning Commission. Regular or agenda meetings may be added or cancelled by the chairperson or vice-chairperson. Special meetings may be added by the chairperson or vice-chairperson. A. The first Wednesday of the month shall be a regular business meeting for the purpose of making recommendations to the City Council; conducting public hearings, convening the Board of Adjust- ments and Appeals, and other official business. . III. . IV. . Rev. 2/93 B. The third Wednesday of the month shall be a regular agenda meeting for the purpose of informational review of applications for planning consideration, drafting of reports, and for other discussion not requiring action (i.e., vote) by the Commission. C. Meetings shall be conducted in accordance with State Open Meet- ing Laws. INFORMATIONAL PACKETS. Each commissioner shall receive an informational planning report for the items to be placed on the follow- ing month's regular business meeting agenda no later than the Friday preceding the agenda meeting. Each commissioner is responsible for reviewing the material within the packet prior to the regular agenda meeting. ATTENDANCE. Commission members shall advise the designated Staff member or chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. r..ny member not attending 20 regular scheduled meetings per year Any member attend- ing less than 20 meetings per year without consent of the commission shall be deemed to have vacated h-is the office, and such vacancy shall be filled by the City Council pursuant to Chapter 32.09 of the Munici- pal Code. A leave of absence may be granted by the consent of the commission. 2 . . . V. PROFESSIONAL CONSULTANTS. Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code. VI. ADJOURNMENT. Meetings shall adjourn on or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. VII. MINUTES. Approved minutes shall be the official record of the Planning Commission. A. The minutes shall state: The kind of meeting, whether regular business or special and the date, time, and place. Roll call of members present and whether absent mem- bers are excused or unexcused. 3. Corrections to and approval of the previous minutes and 1. 2. the vote taken. 4. Description of each item being discussed, case number, and name and address of the applicant. a) Summary of the request. b) Summary of any previous action. Rev. 2/93 3 . . . Rev. 2/93 Summary of staff review. Summary of statements made by the applicant, particularly concessions or agreements by the applicant. 5. Motion/Second c) d) a) The motion shall be quoted as accurately as possi- ble. b) The motion shall be prefaced with supportive statement; i.e., "whereas". 6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and whether motion carries or fails. 7. Specific concerns addressed to the chairperson for inclu- sion in the minutes. 8. Reports by members. 9. Date, time, place, and attendance at the preceding regu- lar agenda meetings. 10. Motion for adjournment, second, vote, and time. 11. Signature of the Staff designated member. B. All minutes shall be clearly marked to indicate either "APPROVED" or "UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes 4 . . . "UNAPPROVED". Approved copies may be obtained upon request. A copy of the approved minutes shall be filed with the Munieipal Clerk Clerk-Administrator. VIII. LIAISON TO COUNCIL. In the event of the absence of the Council ex- officio member, a commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting. IX. CONFLICT OF INTEREST. When a conflict of interest may exist for a commission member or members, the member(s) shall ask to be excused and step down from the commission prior to discussion on that item. X. SUPPLEMENT AR Y PUBLICATIONS. All commission members shall receive a copy of the Municipal Code, Chapter 40, and other chapters applicable to the work of the commission and a copy of the Municipal Comprehensive Plan as well as other materials as provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the chairperson upon the member's resignation or termination of appointment. Rev. 2/93 5