HomeMy WebLinkAboutAgenda Packets - 2001/11/19
CITY OF MOUNDS VIEW
SPECIAL BUDGET
WORK SESSION AGENDA
MONDAY, November 19, 2001
6:30 p.m.
CALL TO ORDER
ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas
Items Discussed
Per Consensus
________ 1. Discussion Regarding Purchasing Policy - Hansen
________ 2. Discussion Regarding Proposed 2002 Budget - Hansen
________ 3. Please bring your 2002 Budgets provided on October 29,
2001
Item No. 1
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Purchasing Policy
Date of Report: November 15, 2001
Attached are the City of Mounds View’s current purchasing policy and policies from four
other cities. At the end is a research memo from the League of Minnesota Cities.
These policies range from the brief (two pages) to very lengthy. A purchasing policy is a
means of carrying out the City Council’s policies and directions. It should be detailed
enough to achieve the City Council’s goals, but not so cumbersome that it unreasonably
slows work or deters vendors from bidding on city work.
We are looking for any input the City Council would like to have as we begin to draft a
new policy for the City of Mounds View. You may find parts of the other cities’ policies
that you like and can point them out at the work session.
Respectfully Submitted,
Charles Hansen
Item No. 2
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Proposed 2002 Budget
Date of Report: November 15, 2001
Attached is the latest draft of the Proposed 2002 Budget. This is for your consideration at
the City Council work session on Monday, November 19, 2001.
Since there are a limited number of pages that have changed, please replace the pages in
the budget binder previously provided to you with the pages attached. There is no longer
any need for the old pages unless you have your own notes on them that you would like
to keep.
GENERAL FUND:
Changes:
City Council: Memberships (3610) for the National League of Cities was
increased from $1,100 to $1,200 and League of MN Cities was increased from $7,500 to
$7,800 based upon actual 2001 dues payments. There was discussion at the last work
session about cutting some other memberships, but it wasn’t clear to me that there was a
consensus to do so and so I made no changes.
Community Development: Other professional (3030) was increased by a total
of $2,906 for updated numbers on the cost to participate in the North Metro I-35 W
Corridor Coalition.
Parks: Grants & subsidies (3900) was reduced by $174 based upon an update to
the Lakeside Park budget.
Miscellaneous: Contingency (9100) was reduced by $3,132 to balance out the
changes listed above.
Additional Information:
The City of Mounds View has supported the Northwest Youth & Family Services
organization for many years. This is found on pages GF46 &47 in the budget as line
3065.
Their 2000 Annual Report and a program activity report for 2001 are provided to re-
acquaint the City Council with their services prior to finalizing the budget.
Special Revenue Funds:
Community Center: Pages SRF18A through SRF18F are an alternative format
of this budget. Do not through away pages SRF 19 through SRF 24 since I didn’t have
time to reformat the detail description pages. The reformatting is an attempt to move to a
profit and loss format and to separate revenues and expenses for the four tenants in the
Community Center. Some budgeted expenses were reduced based on comparison to
2001 year-to-date data.
Allocations of costs between the tenants are somewhat arbitrary and will need to be
refined over time. Recreation operations (4350) represent revenues and expenses for
which it may not be possible to reasonably allocate.
Lakeside Park: Numbers throughout the budget have been revised down 3%. The budget
submitted from Spring Lake Park was headed 2001 Budget Proposal. I increased the
amounts by 3% to approximate a 2002 budget. It turns out the heading 2001 Budget
Proposal was an error and it really is the 2002 budget. I also asked for additional
supporting detail.
Respectfully Submitted,
Charles Hansen