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December 10, 2001
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M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Agenda December 10, 2001 City Council
Meeting.doc
CITY OF MOUNDS VIEW
COUNCIL AGENDA
MONDAY, DECEMBER 10, 2001
7:00 p.m.
REVISED
1. CALL TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, Thomas
3. APPROVAL OF AGENDA
4. PUBLIC INPUT:
A. Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
5. UNFINISHED BUSINESS
6. CONSENT AGENDA
A. Resolution 5670 Approving a Contract with Incode/CMS for the Purchase of
Fixed Asset Accounting Software.
B. Licenses for Approval – No Licenses Submitted
C. Resolution 5660, Approving the 2002 SCORE Recycling Grant Request to
Ramsey County.
D. Resolution 5654 Approving a Step Increase for Lois Lestina-Yost
E. Resolution 5662 Approving a Step Increase for Jim Ericson
F. Resolution 5663 Declaring the Housing Inspector a Fire Fighter for
Enrollment in PERA’s Police and Fire Fund
G. Resolution 5661 Approving the 2002 Fee Schedule
H. Resolution 5664 Authorizing a Cost of Living Adjustment for City of Mounds
View Employees
I. Resolution 5665 Hiring a Public Works Director
J. Resolution 5666 Hiring an Economic Development Coordinator
K. Resolution 5675 Authorizing Payment to Elegant Thymes Management
Company
L. Resolution 5669 Authorizing the Fire Department to Apply for a State Grant
to Continue as a Chemical Assessment Team
M. Resolution 5668 Appointing a Building Official/Fire Marshall/Fire Fighter
N. Resolution 5676 Closing City Hall on New Year’s Eve
7. COUNCIL BUSINESS
7:05 PM A. Public Hearing and Consideration of an Appeal of the Planning
Commission Denial of a Variance Requested by Harstad Companies
Regarding the Proposed Longview Estates Major Subdivision, Planning
Case VR01-010 -- Ericson
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Agenda December 10, 2001 City Council
Meeting.doc
City Council Meeting
December 10, 2001
Page -2-
B. Second Reading and Adoption of Ordinance 689, revising Chapter 512
of the City Code relating to Tobacco Products -- Brennan
1. Second Reading, Public Input and Adoption of Ordinance 689.
2. Vote: Thomas, Marty, Quick, Stigney, Sonterre
C. Introduction and First Reading of Ordinance 691, Amending Chapter
512 (Intoxicating Liquor) and 503 (3.2 Percent Beer) of the Municipal
Code – Reed
D. Consideration of Resolution 5651, a Resolution Approving a Minor
Subdivision of the Property Located at 7841 Spring Lake Road; Planning
Case MI01-002 – Atkinson
E. Second Reading and Adoption of Ordinance 690, an Ordinance
Amending Chapter 1001 Entitled, “Building Code” – Ericson
1. Second Reading and Adoption of Ordinance
2. Vote: Quick, Stigney, Thomas Marty, Sonterre
F. Just and Correct Claims
G. Consider Resolution 5671 Adopting the 2002 Property Tax Levy and
General Fund Budget
H. Consider Resolution 5672 Adopting the 2002 Budgets for Funds Other
than the General Fund
I. Resolution 5674, Authorizing the City Administrator to Sign the
Engagement Letter Dated December 3, 2001 from MMKR for the
Provision of Auditing Services for the Years Ending 2001, 2002, and
2003
J. Review Esultant Web Services Contract
8. SPECIAL ORDER OF BUSINESS
9. REPORTS
10. APPROVAL OF MINUTES
A. November 26, 2001
11. CLOSED SESSION TO DISCUSS THREATENED/POTENTIAL LITIGATION
12. Next Council Work Session: January 7, 2002
Next Council Meeting: January 14, 2002
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Agenda December 10, 2001 City Council
Meeting.doc
13. ADJOURNMENT
Item No. 6A
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Resolution Approving a Contract with Incode/CMS for
the Purchase of Fixed Asset Accounting Software
Date of Report: December 6, 2001
The Finance Department has been using fixed asset accounting software that was
purchased about ten years ago. The 2001 budget provided for its replacement.
There are several problems with this software as follows:
1. It could only operate on a single PC, which interferes with work distribution and
backup.
2. Maintenance agreement had been dropped a couple of years ago, so there is no
vendor support.
3. Due to turnover, none of the current Finance personnel are trained on the
system.
We are faced with either paying the vendor on the old system to re-establish
maintenance support and train Finance personnel to operate the old system, or buy a
new system.
The new system from Incode/CMS has advantages in the form of more system
capability and the benefit of operations similar to the financial, payroll, and utility billing
systems already purchased from this vendor.
Incode/CMS has proposed to sell its fixed asset accounting software to the city for the
price of $3,600 for the software, $800 for file conversion, and $1,300 for initial training.
In addition there is an annual support fee of $900. Having files converted from the old
system is more efficient and cost effective than re-entering all the data.
The 2001 budget has provision to cover these costs with 40% charged to the Finance
Department, 30% to the Water Fund, and 30% to the Sewer Fund.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5670
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Approving a Contract with Incode/CMS for the Purchase of Fixed Asset Accounting
Software
WHEREAS, the City of Mounds View has previously purchased accounting,
payroll, and utility billing software from Incode/CMS, and
WHEREAS, the fixed asset accounting software currently in use is obsolete and
difficult to maintain, and
WHEREAS, Incode/CMS has proposed to sell fixed asset accounting software to
the city for the price of $3,600 and $800 for file conversion, and
WHEREAS, Incode/CMS will provide initial training for $1,300 and annual
support thereafter for $900, and
WHEREAS, there currently are capital outlay funds in the 2001 Finance, Water,
and Sewer capital budgets totaling $5,000 to cover this purchase and sufficient training
and maintenance budgets to cover those items.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves
the purchase of the fixed asset accounting software and authorizes the City
Administrator to sign the contract.
Adopted this 10th day of December 2001.
ATTEST:
Richard Sonterre, Mayor
SEAL Kathleen Miller, City Administrator
Motion By:
Second By:
Sonterre:
Quick:
Thomas:
Marty:
Stigney:
Item No. 06C
Meeting Date: December 10, 2001
Type of Business: CC
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Joan Babekuhl, Administrative Assistant
Item Title/Subject: Resolution No. 5660, Approving the 2001 SCORE
Recycling Grant Request to Ramsey County
Date of Report: December 10, 2001
In conjunction with Ramsey County and the State of
Minnesota SCORE Program, the City of Mounds View is
eligible to apply for grant monies to fund 2001 recycling
activities. As a part of the grant application, the City Council
must formally request the funding.
The attached 2002 SCORE funding grant application
describes Mounds View’s recycling program and proposed
budget allocations. Please note, SCORE funds may only be
used for their allocated purposes (i.e., administration funds
may not be used for publicity costs.)
_________________________________________
Joan Babekuhl, Administrative Assistant
RECOMMENDATION: Adopt Resolution No. 5660, Approving the 2002
SCORE Recycling Grant request to Ramsey County.
RESOLUTION NO. 5660
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE 2002 SCORE RECYCLING GRANT REQUEST
TO RAMSEY COUNTY
WHEREAS, Ramsey County is accepting applications for use of SCORE funds to
improve recycling participation by the public; and
WHEREAS, the City of Mounds View is eligible to apply for a grant to provide
administrative and promotional activities intended to improve recycling participation
among city residents through education, awareness, and incentives; and
WHEREAS, the City Council of the City of Mounds View has determined that this
is an appropriate use of city resources and that increasing recycling participation
benefits the public health, safety, and welfare of the community as a whole.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of
Mounds View approve the application for 2002 SCORE funding (attachment) and
authorize acceptance of any allocated funding.
Adopted this 10th day of December, 2001
_________________________________
Mayor Rich Sonterre
(SEAL)
_________________________________
ATTEST: Kathleen Miller, City Administrator
Motion:
Seconded:
Sonterre
Quick
Marty
Stigney
Thomas
RESOLUTION NO. 5662
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A STEP ADJUSTMENT FOR JIM ERICSON, COMMUNITY
DEVELOPMENT DIRECTOR
WHEREAS, Jim Ericson is a regular full-time employee who began working for the
City of Mounds View on September 30, 1996; and
WHEREAS, Jim Ericson was promoted to Community Development Director on
November 17, 2000; and
WHEREAS, Jim Ericson’s supervisor has determined that Mr. Ericson has more than
satisfactorily performed in the capacity of Community Development Director; and
WHEREAS, Jim Ericson’s last step increase was approved by the City Council on
September 10, 2001 and took effect May 17, 2001 (six month anniversary); and
WHEREAS, Jim Ericson has served satisfactorily in the position of Community
Development Director for one year, Mr. Ericson’s supervisor recommends the City Council
approve a wage adjustment, from step two to step three, consistent with the City’s
compensation policy as outlined in the City’s Personnel Manual.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment for Jim Ericson, as Community Development Director,
from step two ($59,573.71) to step three ($63,078.05), effective November 17, 2001.
NOW, THEREFORE, BE IT FURTHER RESOLVED that all subsequent step
increases will occur annually on Mr. Ericson’s anniversary date (November 17th) pending
satisfactory performance.
Presented this 10th day of December 2001.
(ATTEST) ____________________________________
Richard Sonterre, Mayor
(SEAL) ____________________________________
Kathleen F. Miller, City Administrator
Motion By: Marty
Second By: Thomas
Sonterre: Absent
Quick: Aye
Stigney: Aye
Thomas: Aye
Marty: Aye
Item No. 6F
Type of Business:CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Resolution 5663 Declaring the Housing/Code Enforcement
Inspector a Fire Fighter for Enrollment in PERA’s Police
and Fire Fund
Date of Report: December 6, 2001
As staff has indicated in past discussions regarding the Building Official position, because
the Housing/Code Enforcement Inspector performs fire fighting duties there is an
opportunity to enroll the position in PERA’s police and fire fund. This would result in lower
contributions by the City to PERA on behalf of this position.
Resolution 5663 was provided by PERA for adoption for the City Council. The purpose of
the resolution is to declare that fire fighting is a primary responsibility of the Housing/Code
Enforcement Inspector. Upon adoption, the individual assigned to this position may be
enrolled in PERA’s police and fire fund.
Recommendation
Adopt Resolution 5663.
Respectfully Submitted,
Givonna Reed
Resolution 5663
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
FIRE FIGHTER DECLARATION FOR THE
HOUSING/CODE ENFORCEMENT INSPECTOR POSITION
WHEREAS, the policy of the State of Minnesota as declared in Minnesota
Statutes 353.63 is to give special consideration to employees who perform hazardous
work and devote their time and skills to protecting the property and personal safety of
others; and
WHEREAS, Minnesota Statutes Section 353.64 permits governmental
subdivisions to request coverage in the Public Employees Police and Fire plan for a
non-full-time fire fighter provided the fire service position regularly engages the
employee in the hazards of fire fighting.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
hereby declares that the position titled Housing/Code Enforcement Inspector, is, for
primary services provided, that of a firefighter engaged in the hazards of fire fighting.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this governing body
hereby requests that the individual serving as the Housing/Code Enforcement Inspector
be accepted as a member of the Public Employees Police and Fire Plan effective the
date of this employee’s initial Police and Fire salary deduction by the governmental
subdivision.
Adopted this 10th day of December, 2001.
Richard Sonterre, Mayor
ATTEST:
Kathleen Miller, City Administrator
SEAL
Motion by:
Second by:
Sonterre Aye No
Quick Aye No
Stigney Aye No
Marty Aye No
Thomas Aye No
I
Resolution 5661
City of Mounds View
County of Ramsey
State of Minnesota
Resolution Adopting the 2002 Fee Schedule
Whereas, revisions and updates to the Fee Schedule are necessary, and
Whereas, each City of Mounds View Department Head has reviewed all fees relevant to
his/her department and recommended changes to the City Council where necessary, and
Whereas, the City Council reviewed and discussed changes to the proposed Fee Schedule at
its December 3, 2001 work session.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does
hereby approve the 2002 Fee Schedule which is attached to this resolution.
Adopted this 10th day of December 2001.
Richard Sonterre, Mayor
ATTEST:
Kathleen Miller, City Administrator
SEAL
II
III
I. Building/Community Dev. Related Fees ............... 1-10
Ia. Valuation Table ............................................................................. 1
Ib. Surcharges................................................................................ 1-2
Ic. General Construction, Home, Building Permits, Misc ................... 2-8
Accessory Building/Shed ...........................................................................................
Addition ......................................................................................................................
Basement ...................................................................................................................
Basic Floor Area.........................................................................................................
Deck ...........................................................................................................................
Door/Window Installation ...........................................................................................
Driveways, Sidewalks, Parking Lots and Patios ........................................................
Electrical Work ...........................................................................................................
Elevators ....................................................................................................................
Excavating, Grading, Filling .......................................................................................
Fences .......................................................................................................................
Fire Alarm System ......................................................................................................
Garages .....................................................................................................................
Garbage/Recyling Enclosure .....................................................................................
HVAC .........................................................................................................................
Mobile Homes ............................................................................................................
Moving Buildings ........................................................................................................
Pipe Fitting .................................................................................................................
Plumbing Work ...........................................................................................................
Porch ..........................................................................................................................
Raising, Shoring .........................................................................................................
Refrigeration Work .....................................................................................................
Remodeling ................................................................................................................
Reshingling ................................................................................................................
Re-siding/Stucco ........................................................................................................
Satellite Dishes ..........................................................................................................
Signs/Billboards .........................................................................................................
Sprinkling System ......................................................................................................
Stucco ........................................................................................................................
Swimming Pools .........................................................................................................
Tank (fuel, gas) Installation/Removal ........................................................................
Telecommunication Antenna Building Permit Fee ....................................................
Windows.....................................................................................................................
Wrecking ....................................................................................................................
IV
Id. Other Inspections/Planning Fees…………………………..8-10
Building Inspections ...................................................................................................
Code Appeal ..............................................................................................................
Comprehensive Plan Amendment .............................................................................
Conditional Use Permit ..............................................................................................
Contractor Licenses ...................................................................................................
Development/Site Plan Review .................................................................................
Housing Inspection Fees ...........................................................................................
Multiple Dwelling Registration/Transfer .....................................................................
Plan Review Fee ........................................................................................................
Planned Unit Development/Amendment ...................................................................
Reinspection Fees .....................................................................................................
Rezoning ....................................................................................................................
Street or Easement Vacation .....................................................................................
Subdivisions ...............................................................................................................
Variance .....................................................................................................................
Wetland Alteration Permit ..........................................................................................
Wetland Buffer Permit ................................................................................................
II. Miscellaneous (copies, maps, agendas, etc.) .... 10-12
Apartment/Multiple Dwelling List ................................................................................
Blue Prints/Maps ........................................................................................................
Council/Planning Commission Meeting Packets .......................................................
Dog License List ........................................................................................................
Filing Fee for Public Office .........................................................................................
Insufficient Fund Checks (NSF) .................................................................................
Mailed Agendas .........................................................................................................
Mailed Minutes ...........................................................................................................
Mounds View Business List .......................................................................................
Municipal Code ..........................................................................................................
Notary Public ..............................................................................................................
Outdoor Sign Usage ..................................................................................................
Pending Assessment Search.....................................................................................
Photocopies ...............................................................................................................
Picnic Kits ...................................................................................................................
Police/Accident Report ...............................................................................................
Resident List ..............................................................................................................
Sales Tax ...................................................................................................................
Special Assessment Search ......................................................................................
Tree Removal .............................................................................................................
Video Tape Copies ....................................................................................................
III. Police/ Administrative Offenses ………..………12-13
IV. Licenses ................................................................ 14-17
Amusement Centers/ Devises/Rides, Carnivals, Circuses .......................................
Automobile Sales .......................................................................................................
Bowling Alley ..............................................................................................................
Boxing and Wrestling Permit .....................................................................................
Cigarette and Tobacco ..............................................................................................
Dog Licenses .............................................................................................................
V
Garbage and Rubbish Hauler License ......................................................................
Gasoline Station License ...........................................................................................
Kennel License ..........................................................................................................
Liquor Licenses/Investigation Fee .............................................................................
Peddlers/Transient Merchant License/Investigation Fee ..........................................
Recuperation of Half Way House ..............................................................................
Restaurant License ....................................................................................................
Therapeutic Massage/Investigation ...........................................................................
V. Room Rental ......................................................... 17-18
City Hall ......................................................................................................................
VI. Water, Sewer and Street Fees ............................. 18-21
Late Payment .............................................................................................................
Load Limits Fee..........................................................................................................
MIU/MXU ....................................................................................................................
Meter Testing .............................................................................................................
Park Dedication Fee ..................................................................................................
Sewer Availability Charge (SAC) ...............................................................................
Sewer Charge ............................................................................................................
Sewer Connection/Repair Permit ..............................................................................
Service Restoration ....................................................................................................
Shut-of and Curb Stop ...............................................................................................
Street Light Utility .......................................................................................................
Street Opening Permit ...............................................................................................
Storm Water Management (SWM) ............................................................................
Surface Water Management ......................................................................................
Tapping ......................................................................................................................
Unit Charge ................................................................................................................
Water Charge .............................................................................................................
Water Connection/Repair Permit ...............................................................................
Water Disconnect/Reconnect in Spring .....................................................................
Water Hydrant Deposit...............................................................................................
Water Meter ...............................................................................................................
Water Quality Testing ................................................................................................
Utility Bill Assessment Search…………………………………………………………………….
VII. The Bridges……………………………………………………
1
I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES
A. VALUATION TABLE
The following Valuation Table shall be used to determine fees for those permits indicated below and in
all cases where the work is of such a nature that the permit fees cannot be determined from the
schedule established below for such work. The minimum fee for all permits shall be $23.50 unless
otherwise specified.
$1 to $500
$23.50 for the first $500
$501 to $2,000
$23.50 plus $3.05 for each additional $100 or fraction
thereof, to and including $2,000
$2,001 to $25,000
$69.25 for the first $2,000 plus $14 for each additional
$1,000 or fraction thereof, to an including $50,000
$25,001 to $50,000
$391.25 for the first $25,000 plus $10.10 for each
additional $1,000 or fraction thereof to an including
$50,000
$50,001 to $100,000
$643.75 for the first $50,000 plus $7 for each
additional $1,000 or fraction thereof, to and including
$100,000
$101,001 to $500,000
$993.75 for the first $100,000 plus $5.60 for each
additional $1,000 or fraction thereof, to and including
$500,000
$500,001 to $1,000,000
$3,233.75 for the first $500,000 plus $4.75 for each
additional $1,000 or fraction thereof.
$1,000,001 and up
$5608.75 for the first $1,000,000 plus $3.15 for each
add’l $1,000 or fraction thereof.
2
B. SURCHARGES
Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as follows:
Valuation of Work
Surcharge Computation
1.
Building Surcharge
Where the fee for the permit is based upon valuation, the surcharge is as follows:
$1,000,000 or less
.0005 x valuation
$1,000,000 to $2,000,000
$500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000
$900 + .0003 x (Value - $2,000,000)
$3,000,000 to $4,000,000
$1,200 + .0002 x (Value - $3,000,000)
$4,000,000 to $5,000,000
$1,400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000
$1,500 + .00005 x (Value - $5,000,000)
Where the fee for the permit issued is fixed in amount, the surcharge is $.50. (If the value of
the permit is greater than $1,000,000 use the above table).
2. Heating Surcharge
1. Residential
$.50 per permit
2. Commercial
Use the above table
3.
Plumbing Surcharge
.50 per permit (if the value of the permit is greater
than $1,000,000 use the above table)
3
C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS.
Surcharges Not Included in All Figures Listed below (See Surcharge Section for More
Information): (Chapter 1006)
Accessory Buildings: Garages & Sheds *(Valuation per sq. ft. used for valuation table)
Attached Garage $ 15.00 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(with concrete floor)
$ 10.00 per sq. ft.
Detached Garages & Sheds, > 120 sq. ft.
(with wood floor)
$ 6.00 per sq. ft.
Sheds, 120 square feet and less $ 25.00 (flat fee)
Carport $ 10.00 per sq. ft.
Addition *(Valuation per sq. ft. used for valuation table)
First Floor
$63.55
Second Floor
$44.49
Addition (mobile home)
$22.30
Basement *(Valuation per sq. ft. used for valuation table)
(unfinished)
$12.86
(semi-finished)
$17.24
Basic Floor Area *(Valuation per sq. ft. used
for valuation table)
$63.55
Deck *(Valuation per sq. ft. used for valuation table)
Residential
$7.20
Mobile Home
$6.00
30” and under (not attached)
$25 per deck (no surcharge)
Demolition (See Wrecking)
4
Door or Window Installation
Using existing window frame
No fee
Use Rough Change Opening
Use valuation table
Use Existing Rough opening but
changing window frames
$20 for first window/door plus $2.50 for each
additional window/door
Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge)
Residential
Concrete/Asphalt/Brick: $20 for first 500 square feet
plus $2 for each additional 100 square feet or fraction
thereof (no surcharge)
Gravel: $10 for first 500 square feet plus $1 for each
additional 100 square feet or fraction thereof (no
surcharge)
Commercial
Use valuation table
Electrical Work
Same as established in the Minnesota State Board of
Electricians, March 1, 1972 Edition of Laws and
Regulations Licensing Electricians and Inspections of
Electrical Installations as Amended.
Electrical Inspector
Bob Clauson (651)777-7885
Blank Forms
$1.50 each
Elevators, etc.
Use valuation table (see surcharge and plan check
fee for additional charges).
Excavating, grading, filling
$20 plus $2.00 per 1,000 square feet or fraction
thereof over the first $1,000 square feet plus 2.5 times
any expense for survey work by the City plus $.50
surcharge
Fences (Chapter 1103)
$25 per installation (no surcharge)
Fire Alarm Systems
$50 plus $.50 surcharge
5
Fireplace (this is the estimated value)
Brick Single flue (flat value)
$2,400
Brick Double (flat value)
$3,500
Free Standing wood (flat value)
$1,200
Heatilator gas
$2,400
HVAC (Plus Surcharge)
Residential per unit, up to 4 units
(includes air exchanger)
$25 plus $5.00 per 100,000 BTU per hour or fraction
thereof over 100,000 BTU per hours input capacity
plus $.50 surcharge
Commercial
1.5% of the contract price plus surcharge at .0005
times contract price
Ventilation Systems
Residential
Fans less than 100 CFM - $5.00 for the first fan plus
$2.00 for each additional fan
Commercial
1.5% of contract price plus surcharge at .0005 times
contract price
Duct/Tin/Sheet Metal work (if not included in contract price above)
Residential
$20
Commercial
2.5% of contract price plus surcharge at .0005 times
contract price
Gas fireplace
$25 includes incidental piping - plus $.50 surcharge
Mobile Homes (Chapter 1110)
Installation
$40 per installation (plus $.50 surcharge)
Mobile Home Permit
(i.e. temporary office)
$50 plus $10/renewal
6
Moving Buildings (Chapter 1007)
Larger than 12’x24’x25’ other than
Accessory building.
$110 per building plus $.50 surcharge
Accessory building larger than 12' x
24' x 25
$70 per building plus $.50 surcharge
Smaller than 12’ x 24' x 25'
$35 per building plus $.50 surcharge
Moving/building over private land
$30 per building plus $.50 surcharge.
Pipe fitting (plus surcharge)
Residential (up to 4 units)
Gas, oil piping
$20 per unit
Steam, hot water heating
$25 plus $5.00 per 100,000 BTU per hour or fraction
thereof over 200,000 BTU per hour plus $.50
surcharge
Fire extinguishing equipment
Standpipes
$20 per standpipe
Sprinkler equipment
(residential)
$30 plus $4.50 for each ten sprinkler heads or fraction
thereof over then ten heads
Commercial
1.5% of the contract price plus surcharge at .0005
times the contract price
Plumbing Work (plus $.50 surcharge) (Chapter 1004)
Plumbing fixture, devices,
Connections
$15 plus $7.00 per fixture, device and connection
Porch *(Valuation per sq. ft. used for valuation
table)
Per Sq. Ft.
Screen only
$21.22
Three-Season (wood frame/
windows/doors-NO HEAT)
$42.58
7
Four Season
$63.55
Raising, shoring
Use valuation table - see surcharge and plan check
fee for additional charges
Refrigeration Work (plus surcharge)
Residential
$15 plus $2.00 per 10,000 BTU per hours or fraction
thereof over 10,000 BTU per hour capacity (12,000
BTU - 1 ton) plus $.50 surcharge
Commercial
1.5% of contract price plus surcharge at .0005 times
contract price
Remodeling *(Valuation per sq. ft. used for
valuation table)
Per sq. ft. (Use valuation table)
Reshingling
Residential
Tear off: $40 for first 1,000 square feet plus $3 for
each additional 100 square feet or fraction thereof
(plus .50 surcharge)
Overlay: $40 for first 1,000 square feet plus $2 for
each additional 100 square feet or fraction thereof
(plus .50 surcharge)
Commercial
Use Valuation Table
Re-siding/Stucco
Residential
$540 for first 1,000 square feet plus $3 for each
additional 100 square feet (plus .50 surcharge)
Soffit/Fascia: $25 per installation (plus $.50
surcharge)
Commercial
Use Valuation Table
Satellite Dishes
$25 per installation (plus $.50 surcharge)
Signs, Billboards (no surcharge) (chapter 1008)
Signs up to 100 sq ft.
$50 for the first 24 square feet plus $5.00 for each
additional 25 square feet or fraction thereof up to 100
square
8
Signs 100 sq. ft. and over
$75 for the first 100 square feet plus $10 for each
additional 100 square feet or fraction thereof
Signs refacing or altering
$20 per installation
Temporary Signs
$25 per 21 day period (Limit 3 permits per year)
Sprinkling System *(Valuation per sq. ft.
used for valuation table)
$1.55 /sq. ft.
Stucco
See Re-siding
Swimming Pools (the City does not fill pools) (Chapter 1009) *(Valuation per sq. ft. used for valuation
table)
Above ground
$6.00
Below ground
$20.00
Fence for Pool
Add $2.00
Tank (fuel, gas, etc.) Removal
$50 per tank
Tank (fuel, gas, etc.) Installation
$100 per tank
Telecommunication Antenna Building
Permit Fee (Chapter 1126)
7% of yearly rent to city (plus .50 surcharge)
$750 plus $.50 surcharge per system installation for
on-city property
Windows
See Door/Window Installation
Woodburning Stove
$25 (plus $.50 surcharge)
Wrecking (Demolition)
$20 plus $2.00 per 1,000 cubic feet or fraction thereof
over 2,000 cubic feet plus $.50 surcharge
ID. OTHER INSPECTIONS/PLANNING FEES
Building Inspections
Inspections outside normal
business hours
$47/hr. (Minimum charge two hours)
9
Inspections for which no fee is
specifically indicated
$47/hr. (Minimum charge - one half hour)
Code Appeal
$100
Comprehensive Plan Amendment
$250
Conditional Use Permit
R-1 to R-2
$100
All other Districts
$300
Contractor Licenses (Chapter 1001)
$40 per Year State License
Verification Fee
$5.00 per permit. (See building procedures)
Development/Site Plan Review
$125/acre, minimum $125, maximum $750.
Housing Inspection Fees (Chapter 1005)
Initial and Follow up Inspection
No charge
Each Additional Inspection
$25/inspection
Multiple Dwelling Registration (Chapter
1005)
$5/Unit with minimum of $30/building/year
Transfer
$15
Plan Review Fee
65 percent of permit fee for all commercial permits
and for residential permits for new dwellings, dwelling
additions, garages, garage additions, decks, sheds
over 216 square feet, and major remodeling.
Additional Plan Review Fee required by changes,
additions or revisions to plans $47/ hr. (Minimum
charge one half hour)
Plan review for outside consultants for plan checking
and inspections, or both. Actual costs including
administrative and overhead costs.
Planned Unit Development (PUD) (Chapter
1119, 1120)
$500 plus $500 per acre
10
Amendment
$350
Reinspection Fees
$47/hr.
Rezoning
$250/acre, minimum $250, maximum $1,500.
Street or Easement Vacation
$200
Subdivisions
Minor Subdivision
$200
Major Subdivision
$250 per acre (min. $500)
Variance
R-1 to R-2
$100
All Other Districts
$300
Wetland Alteration Permit
R-1 to R-2
$150
All Other Districts
$200
Wetland Buffer Permit
R-1 to R-2
$25
All Other Districts
$100
*Deposits shall be paid to cover all costs of public notices, materials and staff or consultant time spent in the review,
research or preparation of materials associated with this application. The applicant shall be responsible for all reasonable
incurred costs in excess of the initial deposit amount. Any portion of the deposit not spent or encumbered shall be
refunded to the applicant within thirty (30) days after consideration of the application is completed.
II. MISCELLANEOUS FEES (Copies, Agendas, Maps, Minutes, etc.)
Apartment/Multiple Dwelling List
$5.00
Audio Tapes $15.00
Blue Prints/Maps
11
Up to 11 x 17
Blue Line
$2.00
Mylar
$5.00
Colored map
$3.50
Up to 24 x 36
Blue line
$.50/sq. ft.
Mylar
$1.00/sq. ft.
Colored map
$5.00
Dog License List
$10
Filing Fee for Public Office
$20
Insufficient Funds (NSF) checks
$20
Mailed/Faxed Agendas
City Council
$60/year
Planning Commission
$54/year
Special Meeting
$25/year
Work Session
$45/year
Mailed Minutes
City Council
$150/year
Planning Commission
$144/year
Mailed Meeting Packets
City Council
$250/year
Planning Commission
$175/year
Work Session
$200/year
12
Mounds View Business List
$10
Municipal Code
$200
Zoning Code Photocopy
$50
CD Rom
$25
Sign Chapter
$5.00
Notary Public
$1.00 plus copy charge
Outdoor Sign Usage
(City Hall) $25 (2 week maximum)
Photocopies
$.25/sheet
Certified Copies
$1.00 plus photocopy fee
Police/Accident Report
$2.00/page
Resident List
$10
Sales Tax
6.5%, maps, copies
Special Assessments Search
$10
Tree Removal
See City Forester
Video Tape Copies
$25
III. POLICE/ADMINISTRATIVE OFFENSES
Crime Free Multi Housing Participant
No charge
Driver License Record (MN)
Resident: No charge
Non-Resident: $3
Driver License Record (Out of state)
$6
Fingerprint Cards
$15 for first card/$5 for each add’l card
Permit Application to Carry Firearm
$10
Notary
Resident: $1
Photocopies
$2/page
13
Police/Accident Reports
$2/page
Police Reports Research
$50/hr for research, plus $2/page for photocopies
plus hourly wage plus administrative fee
(A refundable 1-hour research deposit is required in
advance)
Certified Copy of Report
$5 for certification and $2/page
ADMINISTRATIVE OFFENSES
30' Stop Sign
$15
Alcohol in public
$50
Animals
$25
Bldg. And Fire Code
$100
Blocking Mailbox with a Vehicle
$15
Driveways
$100
Expired Plates/Registration
$25
False Alarms
Fire Alarm
Third false alarm in 12 months is $200, every
subsequent false alarm in the same 12 month period
is $250 each.
Police Alarm
Third false alarm in 12 months is $50, every
subsequent false alarm in the same 12 month period
is $75 each.
Fire hydrant
$25
Fire Lane
$25
Fireworks
$100
Garbage Dumping
$100
Handicap Zone
$200
House Numbers
$25
14
Housing Code/Streets
$100
Junk Vehicles
$50
Junk & Debris
$50
Keys in Ignition
$20
Loads limits
$100
Loitering
$25
Loud Parties/Noise
$50
Other Illegal Parking
$15
Park Ordinance
$25
Plate/Tab missing
$20
Public Nuisances
$100
Regulated Business Activity
$100
Seat Belts
$25
Signs
$100
Snowbirds
$25
Snowmobiles
$25
Trespass
$25
Truck parking
$25
Wetlands
$100
Zoning
$100
IV. LICENSES (All licenses subject to a 10% late fee where applicable.)
15
Amusement Devices and Centers (Chapter 506)
Devices
$15 per location plus $15 per machine (MN Stat.
449.15)
Automobile Sales (Chapter 510)
$150/year
Amusement Rides, Carnivals, Circuses
(Chapter 506)
$125 for first day plus $20 for each additional day
Bowling Alleys (Chapter 507)
$20/alley/year
Boxing and Wrestling Processing Fee
regulated by the State of Minnesota
Cigarette and Tobacco License Fee
(Chapter 512)
$150/year
Dog Licenses (decreased by 50% after one year)
Spayed or neutered
$7/2 years
Unspayed or Unneutered
$13/2 years
Duplicate tags
$2
Garbage and Rubbish Hauler (Chapter
603)
$75 plus $20 per vehicle/year
Gasoline Stations (Chapter 509)
$-60 plus $10 per pump
Kennel (Chapter 701)
Residential
$30/year
Commercial
$50/year
Liquor Licenses (Chapter 502, 503)
On-Sale without Cabaret
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is issued primarily as dining area with a
minimum fee of $3,000 and a maximum fee of
$10,000
16
On-Sale with Cabaret
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is issued primarily as dining area with a
minimum fee of $3,000 and a maximum fee of
$10,000 (Resolution No. 4629)
Temporary Liquor License Fee
$35/event; $10 Investigation Fee if applicant does not
hold license within Mounds View
On-Sale Wine
$800/year
Off-Sale Intoxicating
$200/year
Bottle Club
$330/year
On-Sale Malt Liquor/3.2 Beer
$1,000/year
Off-Sale Malt Liquor/3.2 Beer
$100/year
Set Ups
$330/year
Club
$330/year
Investigation Fee:
Wine/General Liquor
Single Person
$300/$350
Partnership
$365/$385
Corporation
$400/$450
Peddlers/Transient Merchant/Solicitor
(Chapter 504)
$60/day
$100/month
$500/year
Investigation Fee
$10 investigation fee for new peddler
I.D. Card
$2.50/person
Recuperation of Half Way House (Chapter 511)
Less than 10 beds
$33/year
10-49 beds
$55/year
50-59 beds
$82/year
17
Over 100 beds
$110/year
Restaurants (Chapter 505)
Class A (occupancy load greater
than 100)
Operating 16
hours/day or less
$275
Operating more than
16 hours/day
$550
Class B (occupancy load of 100 or
less)
Operation 16
hours/day or less
$165/year
Operating more than
16 hours/day
$330/year
Tattoo and Body Piercing License /Investigation Fee
Enterprise License
License Fee $250/year
Investigation Fee $100/year
Specialist License
License Fee $100
Investigation Fee $100
Temporary License
$100
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise
$75
Therapist License
$35
Investigation Fee
Individual
$50
Partnership/
Corporation
$350
18
V. MOUNDS VIEW COMMUNITY CENTER
Mounds View Banquet and Conference Center
Basic Services
Sun.-Thurs.
Full room (up to 330 guests)
Half room (up to 150 guests)
1/3 room (up to 75 guests)
Friday (no half room)
Saturday (no half room)
$250/3hr min.; $75/each add’l hr
$125/3hr min.; $50/each add’l hr
$500 (no half room) Residents/$600 Non-residents
$600 (no half room) Residents/$700 Non-residents
Non-profit rentals (Mounds View groups
only. Based on availability. Not available
Fridays and Saturdays).
$50/3 hr min. for ½ room only
$100/3hr min for full room
Down Payment (required to use reserve
room)
$250
Damage Deposit
$250 (will be returned within 48 hours after the event)
Gym Rental $25/hr half gym
$50/hr whole gym
Park Shelter Rental
$50 clean-up deposit and $50 key deposit plus $20
fee for residents or $50 fee for non-residents.
Community Room Rental
$10/hr Resident
$15/hr Non-Resident
$30/hr Corporation
$25 deposit required to bring in food. No charge for
community organization meetings.
CITY HALL ROOM RENTAL
City Hall
The following organizations are recognized by the
Mounds View City Council as being allowed to hold
organizational meetings atCity Hall: TOPS, Lions,
Quilters, Sunnyside School Reading Group, Irondale
Hockey, Ramsey County Charter Commission. The
use of space in City Hall will be free of charge for
these organizations. All other organizations are
encouraged to contact the Mounds View Community
Center regarding room rental.
19
VI. WATER, SEWER, STREET AND OTHER FEES
Late Payment
10% of bill
Load Limits Permit Fee
$20/entry/truck
Meter Testing (Chapter 906)
$50 (free if meter is faulty)
MIU/MXU Cost (New Construction Only)
$105 plus tax
Park Dedication Fee
Residential Dwelling units/acre
0.0 -2.0
$100/acre
2.1-3.0
$150/acre
3.1-4.1
$200/acre
4.1-5.0
$250/acre
Over 5.0
10% of land subdivision
Commercial/industrial
10% of land subdivision
Sewer Availability Charge (SAC)
$1100 (effective 1/00 per Metro Waste Control
Commission).
Sewer Charge
$47per REC (Billed quarterly. Effective
January 1, 1999 per Ordinance 623.)
Sewer Connection/Repair Permit
$25 (no surcharge)
Service Restoration
$75 between 7:00 a.m. and 3:30 p.m., M-
F;$100 between 3:30-5:30 p.m., M-F; No
restoration after 5:30 p.m. or on weekends or
holidays.
Shut-Off and Curb Stop
cost plus 10% for handling and sales tax
Street Light Utility - User Fees (Chapter 904)
20
Residential (includes single family
homes, duplexes, fourplexes,
condominium and townhomes)
$..76/unit (monthly)
Commercial/Industrial
$3.80/acre (monthly)
Institutional/Charitable
$3.80/acre (monthly)
Apartments
$3.36/acre (monthly)
Street Opening Permit
$20 plus $500 to $700 per opening (check with
Public Works/Community Development
Department for exact amount)
Storm Water Management (SWM) (Chapter 908)
R-1
$202/lot
R-2
989/acre
R-3
$1,429/acre
R-4, R-0, B-1
$1,429/acre
B-2, B-3, B-4, I-1, PUD
$1,996/acre
Surface Water Management Rates:
R1, R2 Single & Two Family
Residential
$1.33/month
R-3 Medium Density Residential
$7.27/month
R-4, R-5, R0 High Density
Residential Mobile Homes
$8.82/month
Residential Office B-1, B-2, B-3, B-4
Neighborhood Business Limited
Business
$11.31/month
Highway Business, Regional
Business I-1 Industrial
$8.82/month
PF Public Facilities
$3.48/month
PUD Planned Unit Development
$10/month
21
CRP Conservancy, Recreation and
Presentation
$1.23/month
School/Church, Public, Private
$4.06/month
Tapping (water or sewer)
City does not perform this service
Unit Charge (Sewer)
$100 per new structure
Water Availability Charge (WAC)
Residential
$225/unit
Commercial/Industrial
larger of $900/acre or $224/36,000 Gallons of
Water Consumption of Water
Water Charge
$1.45/1,000 gallons (Effective January 1, 1999
per Ordinance 623).
Water Connection/Repair Permit
Service less than 4 inches
$25 (no surcharge)
Service 4 inches or greater
$50 (no surcharge)
Water Disconnect/ Reconnect in Spring
$25
Water Hydrant Deposit
$3500
Water used from hydrant:
$1.45/1,000 gallons
Meter Deposit, 2- 1/2":
$500
5/8" Meter Deposit:
$85100
Wrench Deposit:
$100
Hose Deposit:
$100 per hose
Adapters:
$100 deposit
Water Meter
$85 100plus tax
Water Quality Testing Charge
$1.43 per quarter (MNC - per connection)
Utility Bill Assessment Search
$10
22
VII. The Bridges
Green Fee (Weekday)
Green Fee (Weekend)
Juniors 17 and under
Senior 58 and older
$14
$15
$3 off
$2 off
Golf Cars
Weekdays before noon
$12
$6
Pull Carts $2
Range balls
One token
Two tokens
Three tokes
$4 (small bucket)
$7 (large bucket)
$10 (jumbo bucket)
Golf instruction
One hour lesson
$45
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 06H--Reso 5664, Cost of Living Adjustment for City Employees.doc
Item No.6H
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kathleen Miller, City Administrator
Item Title/Subject: Resolution 5664 Approving the 2002 Compensation Schedule
for Non-Union Personnel
Date of Report: December 10, 2001
Background
The City Council approved Union Contracts for the two Bargaining Units that include a 4%
cost of living adjustment for the year 2002. Traditionally the City Council has approved a
similar adjustment for non-union personnel. Attached for your consideration is Resolution
5664 Approving the 2002 Compensation Schedule for Non-Union Personnel.
Recommendation:
Consider Resolution 5664 Approving the 2002 Compensation Schedule for Non-Union
Personnel.
Respectfully Submitted,
___________________________
Kathleen F. Miller
City Administrator
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 06H--Reso 5664, Cost of Living Adjustment for City Employees.doc
MOUNDS VIEW CITY COUNCIL
RESOLUTION NO. 5664
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING A COST OF LIVING ADJUSTMENT FOR CITY OF MOUNDS VIEW NON-
UNION EMPLOYEES
WHEREAS, the Personnel Compensation Schedule must be annually approved by Council
Resolution; and
WHEREAS, the City settled contracts with its two Bargaining Unions which include 4% cost of living
adjustments for the year 2002; and
WHEREAS, the City Council has traditionally awarded the same increase to non-union employees;
and
WHEREAS, the City Council approved a Budget for the year 2002 that reflects those increases;
NOW, THEREFORE, BE IT RESOLVED, by the City of Mounds View that the City Council does
hereby approve a cost of living adjustment of 4% for all non-union employees, effective January 1, 2002, per
the attached Compensation Schedule.
Adopted this 10th day of December, 2001.
ATTEST: ________________________________
Richard Sonterre, Mayor
SEAL: ________________________________
Kathleen F. Miller, City Administrator
Motion by:
Second by:
Sontere:
Stigney:
Quick:
Marty:
Thomas:
Item No.6I
Type of Business:CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Resolution 5665 Appointing a Public Works Director
Date of Report: December 6, 2001
The City Administrator, a representative of SEH and I interviewed five candidates from a
group of 14 applicants for the Public Works Director position. The City Administrator and
I are recommending Mr. Gregory Lee for the Public Works Director position.
Mr. Lee is currently employed with the City of Woodbury where he has worked for nine
and one half years. His current position is as an Engineer II. Mr. Lee has administered
various public improvement projects including street maintenance, public utilities, transit
facilities and numerous residential subdivisions and commercial developments. He
supervises the activities of engineering and database technicians. In addition, he has
directed and developed a variety of infrastructure planning and maintenance activities
including the transportation and utility chapters of Woodbury’s Comprehensive Plan and
the Capital Improvement Plan for the Public Works Department. Mr. Lee holds BS in
Civil Engineering from the University of Minnesota and he is a registered engineer in the
State of Minnesota.
The City Administrator and I are confident that Mr. Lee would be an asset to the City and
we are recommending that the Council hire him for the position with a starting salary of
step one ($59,946.62) of the applicable pay scale. Pending satisfactory performance,
after six months Mr. Lee would move to step two ($63,693.29), and step three
($67,439.95) one year after his start date pending satisfactory performance. All
subsequent step increases will occur annually on the anniversary date. All other
personnel policies will apply per the City’s personnel manual, and
RECOMMENDATION
Approve Resolution 5665 hiring Gregory Lee for the Public Works Director position.
Respectfully Submitted
Givonna Reed
RESOLUTION NO. 5665
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION HIRING GREGORY LEE AS THE
CITY OF MOUNDS VIEW PUBLIC WORKS DIRECTOR
WHEREAS, the Mounds View City Council has given direction to hire for
the Public Works Director position; and
WHEREAS, the position was advertised and the City received
approximately 14 applications; and
WHEREAS, Gregory Lee is qualified for the position and would begin
employment with the City on January 1, 2002; and
WHEREAS, Mr. Lee would start at step one ($59,946.62) of the
applicable pay scale and move to step two ($63,693.29) six months after his start date
pending satisfactory performance, and step three ($67,439.95) one year after his start
date pending satisfactory performance. All subsequent step increases will occur
annually on the anniversary date. All other personnel policies will apply per the City’s
personnel manual, and
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby approve Resolution 5665 hiring Gregory Lee as the City of Mounds
View Public Works Director effective January 1, 2002.
Adopted this 10th day of December, 2001.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen F. Miller, City Administrator
Motion by:
Second by:
Sonterre
Quick
Stigney
Marty
Thomas
Item No.6J
Type of Business:CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Resolution 5666 Appointing an Economic
Development Coordinator
Date of Report: December 6, 2001
The Community Development Director and I selected six candidates for interviews from
a group of 18 applicants for the Economic Development Coordinator position. Three
candidates were interviewed for the position. The Community Development Director and
I are recommending Aaron Backman for the Economic Development Coordinator
position.
Mr. Backman is currently employed with Pelstring Capital Corporation where he
manages the Community Venture Network, a group of Midwest community development
agencies seeking to increase job levels in their communities. Mr. Backman has also
been employed with the South Central Regional Council and the City of Jamestown (Nor
Dakota). In both positions, Mr. Backman led economic development activities. He holds
a BA in Geography from Augustana College and a MA in Public Affairs from the
University of Minnesota.
The Community Development Director and I are confident that Mr. Backman would be
an asset to the City and we are recommending that the Council hire him for the position
with a starting salary of step three ($43,782.34 annually). One year after his start date,
pending satisfactory performance, Mr. Backman would move to step 4 ($46,214.69) and
two years after his start date, pending satisfactory performance, he would move to step
five ($48,647.04). All other personnel policies will apply per the City’s personnel manual.
Mr. Backman would begin employment with the City December 17, 2001.
RECOMMENDATION
Approve Resolution 5666 hiring Aaron Backman for the Economic Development
Coordinator position.
Respectfully Submitted
Givonna Reed
RESOLUTION NO. 5666
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION HIRING AARON BACKMAN AS THE
CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT COORDINATOR
WHEREAS, the Mounds View City Council has given direction to hire for
the Economic Development Coordinator position; and
WHEREAS, the position was advertised and the City received
approximately 18 applications; and
WHEREAS, Aaron Backman is qualified for the position and would begin
employment with the City on December 17, 2001; and
WHEREAS, Mr. Backman would start at step three ($43,782.34 annually)
of the applicable pay scale and move to step 4 ($46,214.69) one year after his start date
pending satisfactory performance, and step five ($48,647.04) two years after his start
date pending satisfactory performance. All other personnel policies will apply per the
City’s personnel manual, and
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City
Council does hereby approve Resolution 5666 hiring Aaron Backman as the City of
Mounds View Economic Development Coordinator effective December 17, 2001.
Adopted this 10th day of December, 2001.
ATTEST:
Richard Sonterre, Mayor
SEAL
Kathleen F. Miller, City Administrator
Motion by: Marty
Second by: Thomas
Sonterre
Quick Aye
Stigney Aye
Marty Aye
Thomas Aye
RESOLUTION NO. 5675
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING PAYMENT TO ELEGANT THYMES MANAGEMENT
COMPANY FOR MANAGEMENT OF THE
MOUNDS VIEW BANQUET AND CONFERENCE CENTER
WHEREAS, on March 27, 2001 the City of Mounds View suspended the
contract of Innovative Images for management of the Mounds View Banquet and
Conference Center; and
WHEREAS, on March 27, 2001 Elegant Thymes Management Company
was asked by the City of Mounds View to manage the Mounds View Banquet and
Conference Center on a temporary basis; and
WHEREAS, Elegant Thymes Management Company has been managing
the Mounds View Banquet and Conference Center since March 27, 2001; and
WHEREAS, the City Council wishes to compensate Elegant Thymes
Management Company for services rendered between August 1, 2001 and October 31,
2001.
NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View will
compensate Elegant Thymes Management Company per the “Banquet Center
Management Agreement”; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that based on
$34,258.45 in gross revenues, the Mounds View City Council wishes to pay Elegant
Thymes $5,177.54 (see Exhibit A for detail) per the Banquet Center Management
Agreement for the period of August 1, 2001-October 31, 2001.
Adopted this 10th day of December, 2001.
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
SEAL
Motion by: Thomas
Second by: Quick
Sonterre
Quick Aye
Stigney Aye
Marty Aye
Thomas Aye
Resolution 5675
December 10, 2001
Page 2
EXHIBIT A
Payment to Elegant Thymes Management Company for
August 1, 2001-October 31, 2001
Annual Gross Revenues Compensation
$30,000.00 $6,000.00-*$2100.00=$3900
$ 4,258.45 $1,277.54
$34,258.45 $5,177.54.00
*$2,100.00 was paid in October per Resolution 5611.
RESOLUTION 5669
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE FIRE DEPARTMENT TO APPLY FOR A
STATE GRANT TO CONTINUE AS A CHEMICAL ASSESSMENT TEAM
A resolution approving the participation of the Spring Lake Park Fire Department,
Inc., in cooperation with the Coon Rapids and Fridley fire departments, in
submitting a proposal to the State of Minnesota, Department of Public Safety,
Division of Emergency Management to continue in the role of one of the
Chemical Assessment Teams.
Whereas, the Spring Lake Park – Blaine – Mounds View Fire Department has
been an active member of the North Metro Chemical Assessment Team, in
conjunction with Coon Rapids and Fridley fire departments since 1995; and
Whereas, the Administrator of the North Metro Chemical Assessment Team will
be Don Krueger, Spring Lake Park – Blaine – Mounds View Fire Department;
and
Whereas, the Minnesota Department of Public Safety is soliciting proposals for a
new contract term starting on July 1, 2002; and
Whereas, participation by the Spring Lake Park – Blaine – Mounds View Fire
Department would be a continued benefit to the City of Mounds View.
Now, therefore, be it resolved, that the Mounds View City Council does hereby
direct the Spring Lake Park – Blaine – Mounds View Fire Department to
participate with the fire departments of Coon Rapids and Fridley in submitting a
proposal for a State Hazardous Materials Chemical Assessment Team.
Adopted this 10th day of December, 2001 by the Mounds View City Council.
________________________________
(SEAL) Mayor Rich Sonterre
ATTEST:
________________________________
Kathleen Miller, City Administrator
Motion:
Seconded:
Sonterre
Quick
Marty
Stigney
Thomas
RESOLUTION NO. 5676
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION CLOSING CITY HALL FOR
NEW YEAR’S EVE (DECEMBER 31, 2001)
WHEREAS, Section 3.10 of the City of Mounds View Personnel Manual
states that employees will have “4 hours [off] New Year’s Eve Day…in years where New
Year’s Eve…falls on a Monday, Tuesday, Wednesday, Thursday; and
WHEREAS, in 2001 New Year’s Eve falls on a Monday and New Year’s
Day falls on a Tuesday; and
WHEREAS, staff is anticipating few, if any, calls or visits from residents
on New Year’s Eve; and
WHEREAS, it is anticipated that several employees will request the use
of personal time on New Year’s Eve.
NOW, THEREFORE, BE IT RESOLVED that City Hall will be closed all
day Monday, December 31, 2001; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that all employees
will be given the option of using 4 hours of vacation, flex time, compensatory time or
unpaid leave; and
NOW, THEREFORE, BE IT FINALLY RESOLVED that all police
personnel will work their regularly scheduled hours.
Adopted this 10th day of December, 2001.
Richard Sonterre, Mayor
ATTEST:
Kathleen Miller, City Administrator
SEAL
Motion by: Marty
Second by: Thomas
Sonterre
Quick Aye
Stigney Aye
Marty Aye
Thomas Aye
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[Redlined #1]
ORDINANCE NO. 689
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE RELATING TO CIGARETTE AND TOBACCO
PRODUCTS AND AMENDING TITLE 512 OF THE MOUNDS VIEW
MUNICIPAL CODE
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. Title 512 of the Mounds View Municipal code shall be amended to read:
CHAPTER 512
CIGARETTE AND TOBACCO PRODUCTS
SECTION:
512.01: Definitions
512.02: License Required
512.03. Application
512.034: License Restrictions
512.04: Prohibited Sales
512.05. License fee; Term; Transfer
512.06. Display of License
512.057: Penalties
512.068: Suspension Or Revocation
512.079: Hearing And Notice
512.108: Exception
512.01: DEFINITIONS:
Subd. 1. TOBACCO-RELATED PRODUCT: Cigarettes, cigars, cheroots, stogies,
perique, granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco,
snuff, snuff flower, cavendish, plug and twist tobacco, fine cut and other chewing
tobaccos, shorts, refuse scrips, clippings, cuttings and sweepings of tobacco prepared
in such manner as to be suitable for chewing, sniffing or smoking in a pipe, rolling
paper or other tobacco related devices.
Subd. 2. VENDING MACHINES: Any mechanical, electric or electronic device,
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appliance or any other medium or object designed or used for vending purposes
which, upon insertion of money, tokens or any other form of payment, dispenses
tobacco products. (Ord. 553, 4-24-95)
512.02: LICENSE REQUIRED: No person shall directly or indirectly keep for
retail sale, sell at retail, or otherwise dispense tobacco products unless licensed by the City.
License applications shall be submitted to the Clerk-Administrator together with the license
fee as determined from time to time by City Council resolution. A license shall be issued
for a specific premises identified in the application and shall expire on December 31 of each
year. (Ord. 553, 4-24-95)No person shall directly or indirectly or by means of any device
keep for retail sale, sell at retail, or otherwise dispose of tobacco at any place in the city
unless a license therefor shall first have been obtained as provided in this section.
512.03. Application.
Subd. 1. Contents. Application for a license required by the provisions of this section shall
be made to the City Clerk-Administrator on a form supplied by the City. Such
application shall state:
(a) the full name and address of the applicant;
(b) the location of the building and the part intended to be used by the
applicant under such license;
(c) the kind of business conducted at such location; and
(d) such other information as shall be required by the application form.
Subd. 2. City Council Review. Upon the filing of an application with the Clerk-
Administrator, it shall be presented to the City Council for its consideration. If
granted by the Council, a license shall be issued by the Clerk-Administrator upon
payment of the required fee.
512.034: LICENSE RESTRICTIONS:
Subd. 1. General Restrictions. No license shall be issued under this section except to a
person of good moral character. No license shall be issued to an applicant for the
sale of tobacco at any place other than applicant's established place of business. A
separate license shall be issued for the sale of tobacco at each fixed place of
business, and no license shall be issued for a movable place of business. No person
shall sell, offer for sale, give away, furnish or deliver any tobacco-related product to
any person under eighteen (18) years of age. No person shall keep for sale, sell, or
dispose of any tobacco containing opium, morphine, jimson weed, bella donna,
strychnia, cocaine, marijuana, or any other deleterious or poisonous drug except
nicotine and other substances found naturally in tobacco or lawfully added as part of
the manufacturing process.
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Subd. 2. Possession by Minors. No person under the age of 18 years shall purchase,
possess, or consume tobacco.
Subd. 13. Vending machines used to dispense tobacco products shall not be located in an
area which permits unrestricted access by a person under the age of eighteen (18)
years even though such area may be under the supervision of the licensee or the
licensee's agent or employee. This restriction shall apply to vending machines
located in structures used for commercial, industrial, high-tech, office or public
purposes.
Subd. 24. Only one license is required for any or all vending machine(s) located on the
premises of the licensee.
Subd. 35. Every licensee is responsible for the conduct of its employees while on the
licensed premises and any sale or other disposition of tobacco products by an
employee to a person under eighteen (18) years of age shall be considered an act of
the licensee. (Ord. 553, 4-24-95)
512.04: PROHIBITED SALES: No person shall sell, offer for sale, give away, furnish or
deliver any tobacco-related product to any person under eighteen (18) years of age. (Ord.
553, 4-24-95)
512.05. License fee; Term; Transfer. The fee for every license required by the provisions
of this section shall be set by resolution of the City Council. The license is effective from
January 1 to December 31st of each year. Payment of the license fee is due on or before the
close of business on January 1st of each year. Licenses issued under the provisions of this
section shall not be transferable from one person to another.
512.06. Display of License. Every license issued under the provisions of this section shall
be kept conspicuously posted about the place for which the license is issued and shall be
exhibited to any authorized person upon request.
512.057: PENALTIES:
Subd. 1. Any person selling or furnishing a tobacco-related product to any person under
eighteen (18) years of age shall be guilty of an administrative offense and shall pay
an administrative penalty of twenty five dollars ($25.00).Licensees. If a person
licensed under this section or an employee of a person licensed under this section
violates any provision of this ordinance, the licensee shall be charged an
administrative penalty of $75.00 $150.00 If a person licensed under this section or
an employee of a person licensed under this section violates any provision of this
ordinance twice at the same location within 24 months of the initial violation, the
licensee shall be charged an administrative penalty of $200.00 $400.00. If a person
licensed under this section or an employee of a person licensed under this section
violates any provision of this ordinance three times at the same location within 24
months of the initial violation, the licensee shall be charged an administrative
penalty of $250.00 $500.00. No penalty under this section 512.07, subd. (1) shall
take effect until the licensee has received notice, served personally or by mail, of the
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alleged violation, and has had an opportunity for a hearing before the City Council.
A decision by the city council that a violation of this ordinance has occurred shall be
in writing. Judicial appeal shall be as provided for by state law.
Subd. 2. Any licensee whose employee violates any provisions of this Chapter is guilty of
an administrative offense and shall pay an administrative penalty of fifty dollars
($50.00). (Ord. 553, 4-24-95)Individuals. Any person who sells tobacco to a person
under the age of 18 years shall be charged an administrative penalty of $50.00 for a
first offense and $25.00 additional for every subsequent offense. This penalty shall
be in addition to the penalty charged under section 512.07, subd. (1). No penalty
under this section 512.07, subd. (2) shall take effect until the person against whom
the penalty will be charged has received notice, served personally or by mail, of the
alleged violation, and has had an opportunity for a hearing before the City Council.
A decision by the City Council that a violation of this ordinance has occurred shall
be in writing. Judicial appeal shall be as provided for by state law.
Subd. 3. Defenses. It shall be an affirmative defense to a charge of selling tobacco to a
person under the age of 18 years in violation of this ordinance that the licensee or
individual making the sale relied in good faith upon proof of age as described in
Minnesota Statutes, Section 340A.503, subdivision 6.
Subd. 4. Minors. Any person under the age of 18 years who purchases, possesses, or
consumes tobacco shall be __________[language to be inserted after public
hearing].
512.068: SUSPENSION OR REVOCATION: In addition to any other penalty
imposed under section 512.07, any license issued under this section may be suspended or
revoked by the City Council for a violation of any provision of this Chapter if the licensee
has been given a reasonable notice and an opportunity to be heard.Any violation of any
provision of this Chapter may be cause for suspension or revocation. A second violation
within twelve (12) months shall result in a suspension of at least not less than two (2) days
seven (7) days. A third violation within a twenty four (24) month's time frame shall result in
a suspension of at least five (5) not less than seven (7) thirty (30) days,. A fourth violation
within a twenty four (24) month's time frame shall result in revocation of license for the
balance of the year 365 days. (Ord. 553, 4-24-95)
512.079: HEARING AND NOTICE:
Subd. 1. Revocation or suspension of a license shall be preceded by a hearing before the
Police ChiefCity Council. A hearing notice shall be given at least ten (10) days prior
to the hearing including notice of the time and place of the hearing and shall state the
nature of the charges against the licensee. Judicial appeal shall be as provided for by
state law.
Subd. 2. An aggrieved party may appeal the decision of the Police Chief within ten (10)
days of receiving notice of the City's action. The filing of an appeal stays the action
of the Police Chief in suspending or revoking a license until the City Council makes
a final decision. (Ord. 553, 4-24-95)
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512.108: EXCEPTION: A person under eighteen (18) years of age who purchases or
attempts to purchase tobacco-related products while under the direct supervision of a
responsible adult for training, education, research or enforcement purposes shall not be
subject to the penalties imposed by Section 512.05. (Ord. 553, 4-24-95)
SECTION 2.
This ordinance takes effect 30 days after its publication.
Read by the City Council of the City of Mounds View this 22nd day of October, 2001.
Read and passed by the City Council of the City of Mounds View this _____ day of
_____________, 2001.
Richard Sonterre, Mayor
Kathleen Miller, City Clerk-Administrator
APPROVED AS TO FORM:
Scott J. Riggs, City Attorney
Item No. 7C
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: An Ordinance Amending the Municipal Code of
Mounds View by Amending Chapter 502 Entitled
“Intoxicating Liquor” and Chapter 503 Entitled “3.2
Percent Malt Liquor” as to Charitable Gambling
Date of Report: December 6, 2001
At the December 3, 2001 Work Session the Council directed staff to revise
sections of the Municipal Code related to charitable gambling. The purpose of
the revision is to allow charitable organizations that do not have their head
quarters in Mounds View, but that serve Mounds View residents, the opportunity
to conduct charitable gambling in the City.
In addition, the Council directed staff to include language that would allow the
City to collect 10% of the net revenues of charitable organizations conducting
lawful gambling in the City. That language has also been included in the draft of
resolution 691.
Respectfully Submitted,
Givonna Reed
Ordinance 691
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY
AMENDING CHAPTER 502 ENTITLED “INTOXICATING LIQUOR” AND
CHAPTER 503 ENTITLED “3.2 PERCENT MALT LIQUOR” AS TO
CHARITABLE GAMBLING
The Mounds View ordains:
SECTION 1. Section 502.13, Subdivision 2. Gambling Devices is
amended to read as follows:
(a). No licensee shall keep, possess or operate or permit the
keeping, possession or operation of any slot machines, dice or any gambling
device or apparatus on the licensed premises or in any room adjoining the
licensed premises. Licensee shall not permit any gambling therein, except
when in conjunction with an event licensed under Minnesota Statutes 349
and sponsored by a fraternal, religious, veteran or other nonprofit
organization having its registered office located in the City, which has been
in existence for at least three (3) years and has at least thirty (30) active
members. (1988 Code §100.08)
(b). No licensee shall conduct or permit to be conducted on any
licensed premises "casino" or "Las Vegas" events where guests are allowed
to participate in gambling activities, except when said guests are not
required to provide monetary consideration for the right to participate in the
event.
(c). Each organization licensed to conduct lawful gambling within
the City must contribute ten percent (10%) of its net profits derived from
lawful gambling in the City to a fund administered and regulated by the
City without cost to the fund for disbursement by the City of such receipts
for lawful purposes.
Ordinance 691
December 10, 2001
Page 2
SECTION 2. SECTION 503.08, Subdivision 2. Gambling and Gambling
Devices is amended to read as follows:
(a). No licensee shall keep, possess or operate or permit the
keeping, possession or operation of any slot machines, dice or any gambling
device or apparatus on the licensed premises or in any room adjoining the
licensed premises. Licensee shall not permit any gambling therein, except
when in conjunction with an event licensed under Minnesota Statutes 349
and sponsored by a fraternal, religious, veteran or other nonprofit
organization having its registered office located in the City, which has been
in existence for at least three (3) years and has at least thirty (30) active
members. (1988 Code §100.08)
(b). No licensee shall conduct or permit to be conducted on any
licensed premises "casino" or "Las Vegas" events where guests are allowed
to participate in gambling activities, except when said guests are not
required to provide monetary consideration for the right to participate in the
event.
(c). Each organization licensed to conduct lawful gambling within
the City must contribute ten percent (10%) of its net profits derived from
lawful gambling in the City to a fund administered and regulated by the
City without cost to the fund for disbursement by the City of such receipts
for lawful purposes.
SECTION 3. This ordinance takes effect 30 days after its publication.
First read by the City Council of the City of Mounds View this 10th day of
December, 2001.
Read and passed by the City Council of the City of Mounds View this __th
day of ________, 2002.
Ordinance 691
December 10, 2001
Page 3
Richard Sonterre, Mayor
ATTEST:
Kathleen F. Miller, City Administrator
APPROVED AS TO FORM:
Scott Riggs, City Attorney
Approval
Motion:
Second:
Sonterre:
Stigney:
Quick:
Marty:
Thomas:
Item No: 7E
Meeting Date: December 10, 2001
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Second Reading and Adoption of Ordinance 690, an
Ordinance Amending Chapter 1001.02 of the
Municipal Code (Building Code) Relating to Work
Requiring a City License
Date of Report: December 3, 2001
Background:
The City of Mounds View requires a contractor’s license for most work performed in the
City. In most cases, contractors hold state contractor’s licenses. However work that falls
outside the scope of the building code typically does not require a state license. Some of
this work, such as driveway installations, sign installations, tree trimming, fence
installation (and others) requires a City contractor’s license. One of the reasons the City
requires a license is to offer some level of protection to the community by assuring that
the contractor has sufficient liability and workers compensation insurance as well as
providing some level of accountability and protection from “fly-by-night” companies.
Discussion:
The following work is not currently listed in Section 1001.02 as requiring a City License:
Residential Fuel Tank Removal
Chemical Fire Suppression
Given the public health and life safety aspects associated with this work, staff is
recommending that a City License be required.
Recommendation:
Review the attached ordinance and if acceptable, introduce the ordinance and hold the
first reading.
_____________________________________
James Ericson
Community Development Director
763-717-4021
ORDINANCE NO. 690
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW
BY AMENDING CHAPTER 1001 ENTITLED, “BUILDING CODE”
The Council of the City of Mounds View does hereby ordain:
SECTION 1: Section 1001.02 of the Mounds View Building Code is hereby
amended with the proposed additions alphabetically inserted under Subdivision 2 of
Section 1001.02, Work Requiring City License:
Residential Fuel Tank Removal
Chemical Fire Suppression
SECTION 2. This ordinance shall take effect thirty days after the date of its
publication.
First read by the City Council of the City of Mounds View this 13th day of
November, 2001.
Read and passed by the City Council of the City of Mounds View this 10th day of
December, 2001.
_____________________________________
Richard Sonterre, Mayor
ATTEST:
_____________________________________
Kathleen Miller, City Administrator
(SEAL)
APPROVED AS TO FORM:
____________________________
City Attorney
Motion by: __________
Second by: __________
Sonterre:
Quick:
Stigney:
Thomas:
Marty:
C:\WINNT\Profiles\Jime\Favorites\City Council Stuff\Ordinance 690 - Licensing Requirements.doc
Item No. 7F
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Charles Hansen, Finance Director
Item Title/Subject: Just and Correct Claims List
Date of Report: December 6, 2001
Included in the agenda packets for the first regular City Council meeting in
November were two versions of the Just and Correct Claims Lists. The second
regular City Council meeting in November had three versions of the Just and
Correct Claims Lists. This was done in order to provide the City Council with
information and detail that were lacking in the claims list provided prior to
November.
The new versions were provided in an effort to find a new format that best meets
the needs of the City Council. The City Council may not yet have seen these
enough times to have settled on a preference. Both new versions can be
provided for as long as desired.
In the long run, it will be best to settle on a single version of the claims list. This
will both reduce copying costs and eliminate possible confusion from people
looking at different versions of the claims list during discussion at a City Council
meeting.
The oldest version is titled “FM Entry – Invoice Payment – Approval of Bills” on
the top of each page. One new version is titled “FM Entry – Invoice Cash
Disbursement Journal” on the top of each page. The other new version is titled
“FM Entry – Invoice – Check Register” on the top of each page.
The Check Register is the longest of the versions, but may be the easiest to
read. It also seems to be the most flexible in terms of the computer allowing us
to order a report with payrolls checks, hand written checks, and regular checks.
When the City Council is ready, I would welcome direction to provide just a single
version of the Just and Correct Claims List.
A check to U.R.S. was pulled from the November 26 Claims List and not
released. It is my understanding that the City Council is ready to release the
check at this time. It appears on a separate page at the front of the Claims List
and will be released on December 11th unless the City Council instructs me not
to.
Due to the holidays, there is only scheduled to be one regular City Council
meeting in December. We can’t go from December 10th to January 14th without a
claims list or the City will incur late payment penalties. I am asking for the City
Council to authorize the Finance Department to do a check run in late December,
release the checks, and submit that claims list to the City Council on January 14,
2002.
Respectfully Submitted,
Charles Hansen
RESOLUTION NO. 5671
ADOPTING THE 2002 PROPERTY TAX LEVY AND
GENERAL FUND BUDGET
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
WHEREAS, the City Council conducted numerous meetings and made available
detailed copies of the proposed 2002 Budget; and
WHEREAS, the City Council held a public hearing in accordance with the State
of Minnesota Truth In Taxation requirements on the proposed 2002 Budget on
November 26, 2001; and
WHEREAS, when the Fire Improvement Bonds of 1991 were issued, the City’s
2002 debt service payment was scheduled to be $76,524, however, due to
changes in the allocation of costs between participating cities, Mounds View’s
actual 2002 debt service cost on said bonds will be $58,613.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View that the following appropriations for the calendar year 2002 are
hereby approved:
GENERAL FUND: Amount
City Council $ 74,865
Advisory Commissions 14,050
City Administrator 183,325
Elections 33,944
Central Services 321,150
Finance 203,140
Community Development 356,401
Police 1,885,281
Fire 164,705
Public Works Admin. 62,243
Streets 312,680
Fleet management 180,525
Recreation 148,365
Parks & Athletic Fields 286,264
Forestry 60,030
Convention & Visitors 28,500
Social services 16,435
Contingency 85,112
Transfer To Other Funds 25,000
Community Center 50,000
Fitness Program 5,000
Fire Bonds of 1991 Debt Service 58,613
Total General Fund $4,555,628
Resolution 5671, Page 2
BE IT FURTHER RESOLVED, that following property tax levy for 2002 is hereby
approved:
General levy $2,582,602
Fire Improvement Bond levy 58,613
Total 2002 property tax levy $2,641,215
and the City Clerk-Administrator is hereby directed to notify Ramsey County and
the State of Minnesota of said 2002 property tax levy.
BE IT FURTHER RESOLVED, that Attachment A, the 2002 budget and long
term financial plan detail are hereby incorporated with and included as part of this
resolution.
Said resolution was declared to have been duly passed and adopted this 10th
day of December, 2001.
ATTEST:
Mayor
(SEAL)
City Administrator
Motion By:
Second By:
Sonterre:
Quick:
Thomas:
Marty:
Stigney:
RESOLUTION NO. 5672 ADOPTING THE 2002 BUDGETS FOR FUNDS OTHER THAN THE GENERAL FUND
CITY OF MOUNDS VIEW County of Ramsey State of Minnesota WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall on the 2002 Budgets for funds other than the General Fund; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2002 are hereby approved: FUND: Amount Water $1,115,508 Wastewater 1,351,270 Golf 1,133,797 Cable TV 90,539 DARE 2,190 Forfeiture 3,000 Economic Development 483,035 Street Lighting 82,420 Surface Water 76,160 Park Dedication 50,000 Community Center 492,635 Lakeside Park 23,252 Special Project 90,500 Recycling grant 26,220 Vehicle & equipment 95,500 TIF District #1 1,653,072 TIF District #2 71,890 TIF District #3 401,614 BE IT FURTHER RESOLVED, that Attachment A, the 2002 budget and the 2002 long term financial plan detail, is hereby incorporated with and included as part of this resolution.
Passed and adopted this 10th day of December, 2001. ATTEST:
Mayor (SEAL)
City Administrator
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 07I--Reso 5674, Authorizing City Adm to Sign 12-03-01 Letter from MMKR.doc
Item No.7I
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kathleen Miller, City Administrator
Item Title/Subject: Resolution No.5654 Authorizing the City Administrator to Sign
the Engagement Letter Dated December 3, 2001 from MMKR
for the Provision of Auditing Services for the Years Ending
2001, 2002, and 2003
Date of Report: December 10, 2001
Background
The Mounds View City Council authorized staff to seek a proposal from Ken Malloy of
Malloy, Montague, Karnowski, Radoscvich, & Co., P.A. (MMKR) for the provisions of
auditing services for the general purpose financial statements of the City for the years
ending December 31, 2001, 2002, and 2003. Mr. Malloy has provided us with a letter of
understanding that confirms our understanding of the services they are to provide in the
attached letter dated December 3, 2001. The estimated fees for these services are:
• 2001 $22,400
Additional in depth work $4,600
• 2002 $22,900
• 2003 $23,500
GASB assistance $2,000 to $6,000
Recommendation:
Approve Resolution No. 5654 Authorizing the City Administrator to Sign the Letter of
Engagement, Dated December 3, 2001 From MMKR for the Provision of Auditing Services
for the Years Ending in 2001, 2002 and 2003.
Respectfully Submitted,
___________________________
Kathleen F. Miller
City Administrator
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 07I--Reso 5674, Authorizing City Adm to Sign 12-03-01 Letter from MMKR.doc
RESOLUTION NO. 5674
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO SIGN THE
ENGAGEMENT LETTER WITH MMKR FOR THE PROVISION AUDITING SERVICES
FOR THE YEARS ENDING IN 2001, 2002 AND 2003
WHEREAS, Minnesota Statue 471.697 requires all cities with a population over
2,500 to submit an audited annual financial report to the state auditor office; and
WHEREAS, Malloy, Montague, Karnowski, Radosevich, & Co., P.A. (MMKR) have
recently provided the City of Mounds View with special auditing services; and
WHEREAS, the City Council directed staff to approach MMKR for a proposal to
provide auditing services;
WHEREAS, MMKR has responded with a letter of engagement that outlines the
services which they will perform; and
WHEREAS, that letter estimates the fees to be as follows:
• 2001 $22,400
• additional in-depth review 4,600
• 2002 22,900
• 2003 23,500
• GASB 2,000 to 6,000
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby authorize the City Administrator to sign the engagement letter
dated December 3, 2001 with MMKR for the provision of auditing services for the years
ending in 2001, 2002, and 2003.
ADOPTED this 10th day of December, 2001.
________________________________
Richard Sonterre, Mayor
ATTEST:
________________________________
Kathleen F. Miller, City Administrator
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 07I--Reso 5674, Authorizing City Adm to Sign 12-03-01 Letter from MMKR.doc
(SEAL)
Motion by:
Second by:
Sonterre:
Quick:
Stigney:
Marty:
Thomas:
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 07J--Review Esultants Web Services Contract.doc
Item No.7J
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kathleen Miller, City Administrator
Item Title/Subject: Consideration of Esultants Web Services Contract
Date of Report: December 10, 2001
Background
Jeff Schissler of Esultants Web Services has contacted the City of Mounds View seeking
payment for services they performed for the Bridges Golf Course. According to Mr.
Schissler, the former Golf Course Superintendent authorized the work and they have
completed 50% of the project.
This item is before you this evening because staff is seeking some direction on this matter.
There seems to be three options available for the City Council’s consideration:
1. Do nothing. I have discussed this item with the City Attorney and it seems that
without a signed Agreement, the City has no legal obligation to do anything.
2. Pay Esultants for the work that has been competed to date. They have completed
50% of the project.
3. Pay Esultants for the work that has been completed and have them complete the
project.
Representatives from Esultants have asked to be in attendance to review this item with
you. I have attached the information they have provided to Scott Riggs and I as part of
their basis for seeking payment.
Recommendation:
Review the options and direct staff accordingly.
Respectfully Submitted,
___________________________
Kathleen F. Miller
City Administrator
M:\MasterFiles\1999 thru 2010\2001\City Council\Council Packets\12-10-2001 Council\Item 07J--Review Esultants Web Services Contract.doc
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
November 26, 2001
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:05 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Sonterre, Quick, Marty, Stigney, and Thomas.
3. APPROVAL OF AGENDA
A. Monday, November 26, 2001 City Council Agenda.
City Administrator Miller requested that Items 7D, 7E, and 7F be removed from the agenda.
Council Member Quick indicated that he would like to remove Item 6F from the Consent Agenda
for discussion.
MOTION/SECOND: Marty/Thomas. To Approve the November 26, 2001, City Council
Agenda as amended.
Ayes - 5 Nays – 0 Motion carried.
4. PUBLIC INPUT
Diane Wyman of 2209 Bronson Drive explained to Council that her dog had been attacked by a
pitbull while she was walking it. She also indicated that another dog in the neighborhood had
been attacked as well. She then asked Council to review the City’s Ordinance concerning vicious
dogs because she feels it needs to be changed because the Ordinance sets out consequences for a
dog that has bitten a person and she feels that there should be language to govern when a dog has
shown vicious behavior toward other animals or people.
Ms. Wyman indicated that the dog is owned by residents who live right next to the elementary
school and she is concerned because the yard is not fenced.
Council Member Marty asked whether Ms. Wyman had incurred veterinary bills as a result of the
attack on her dog.
Mounds View City Council November 26, 2001
Regular Meeting Page 2
Ms. Wyman indicated her veterinary bill was approximately $200.00 and the other resident had
approximately $400.00 in veterinary bills.
Council Member Marty suggested discussing the Ordinance at the next work session.
Mayor Sonterre asked if there were state statutes to be followed concerning vicious dogs.
Acting Chief Brennan indicated that the Community Service Officer has begun the process of
having the dog certified as a vicious animal. He then indicated that if the owner of the dog does
not comply with the items outlined in the letter sent by the Community Service Officer by
December 6, 2001, the police would be seizing the dog.
Council Member Marty asked Acting Chief Brennan to ask the Community Service Officer to
come to the work session to provide input when Council discusses the Ordinance.
David Jahnke of 8428 Eastwood Road indicated he had watched the November 13, 2001 Council
Meeting on television and said he thought that recessing and leaving those in attendance to wait
for more than two hours was very inconsiderate.
Mr. Jahnke indicated he had watched the budget work session and was very concerned about the
possibility of promoting certain individuals because he feels that “not everybody needs to be a
vice president.” He then asked Council to be careful with how it proceeds with employment
matters because a lot of mistakes have been made in the past that have cost the City and its
taxpayers a lot of money.
John Wharton of 7462 Spring Lake Road indicated he was from the Lions and was concerned
that Council Member Quick had suggested tabling approval of the Charitable Gambling
Application for the Lions because he needs to send a copy of the application to the State Control
Board by Friday or the Lions would lose their license. He then indicated that he has been the
Charitable Gambling Manager for more than 10 years and does not want to lose the license.
Mayor Sonterre thanked Mr. Wharton for his comments and indicated that he would be allowed
to speak when Item 6F was discussed.
Mary Knoll of 5725 Bunker Hill Drive inquired as to the status of the matter concerning the
fitness equipment at the Community Center.
Mayor Sonterre indicated that a letter had been issued to the City Administrator with a full
explanation and remedy.
Ms. Knoll indicated that residents in attendance had been given the impression that the recess at
the November 13, 2001 had been called to discuss the fitness equipment because there was
pending or threatened litigation. She then asked if that was the case.
Mounds View City Council November 26, 2001
Regular Meeting Page 3
City Attorney Riggs indicated the recess was called so that he could give Council legal advice
concerning the fitness equipment.
5. UNFINISHED BUSINESS
None.
6. CONSENT AGENDA
A. Approve Just and Correct Claims
B. Licenses for Approval
C. Resolution 5652 Approving a Step Increase for Jeremiah Anderson
D. Resolution 5653 Approving a Step Increase for Debbie Jasper
E. Resolution 5654 Approving a Step Increase for Lois Lestina-Yost
F. Resolution 5655 Approving a Charitable Gambling Application for the Lions
G. Resolution 5656 Closing City Hall for Christmas Eve, December 24, 2001
H. Resolution 5658 Reclassifying the Assistant to the City Administrator position to
Assistant City Administrator and Re-pointing the Position
Council Member Marty requested that Items 6E and 6H be removed for discussion.
Council Member Quick requested that Item 6F be removed for discussion.
Mayor Sonterre requested that Item 6A be removed for discussion.
MOTION/SECOND: Thomas/Marty. To Approve Consent Agenda Items 6B, C, D, and G as
presented.
Council Member Stigney requested that the Resolutions for Items 6C, D, and G be read.
City Administrator Miller read Resolutions 5652, 5653, and 5656.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Sonterre/Quick. To Approve Consent Agenda Item 6A as presented.
Mayor Sonterre indicated that he had attended a meeting with URS, Ramsey County, and
Community Development Director Ericson to discuss the “leap frog” design that had been
presented at the public meeting and at a Council work session. He then indicated he was
concerned to find out that URS had not really looked into the logistics of actually doing the “leap
frog” option. He further indicated he was put off somewhat to learn that this option was given to
Council without complete review and URS could not confirm, at the meeting, whether the project
could be made a reality due to adequate right of way and utility issues.
Mounds View City Council November 26, 2001
Regular Meeting Page 4
Mayor Sonterre indicated that Council had not asked URS to present hypothetical situations to
the public and Council and suggested holding the payment to URS until more work was done to
make the proposal realistic.
Council Member Thomas indicated she was not happy with any of the plans provided by URS.
She then commented that she thought the City was clear when it told URS that the City wanted
safety issues addressed and wanted to foster a downtown feeling. She then indicated that she did
not see anything that Council had specifically asked for actually addressed in the proposals. She
further indicated that she would like to make a motion to send the options back to URS and ask
them to address the priorities given to them because she is uncomfortable paying them until they
do the job they were asked to do.
Mayor Sonterre indicated that the City was under time constraints when this process started but
said that Ramsey County had determined that a mill and overlay would not hamper
redevelopment opportunities because that redevelopment would not take place prior to 2005
which means that the City is no longer being pressured by Ramsey County to provide a plan by
the end of the year. He then commented he feels the City should do a more thorough
investigation into any proposed redevelopment plans.
Council Member Thomas suggested a friendly amendment to Mayor Sonterre’s motion to
approve Item 6A to request that the options provided by URS be sent back to them and ask them
to address the safety issues and other issues they were originally asked to address with their
proposals.
Mayor Sonterre amended his motion to approve Item 6A without Check Number 107081 to URS
and to direct Staff to ask URS to re-examine the priorities of the City for the County Highway 10
redevelopment and come back to Council with a new and better plan.
Council Member Stigney asked what was being sent through Mailbox Express for $76.82.
Finance Director Hansen indicated that fund 730 was the sewer department for shipping but
indicated he was not sure what was shipped.
Council Member Marty inquired as to why the City was paying Sunrise United Methodist Church
$14.00.
City Administrator Miller indicated that amount was an employee contribution.
Ayes – 5 Nays – 0 Motion carried.
Council Member Stigney made a point of order that he did not think it was correct procedure for
Roberts Rules of Order to make a motion for approval of the item before discussing it because
discussion is needed to determine the type of motion that should be made. He then indicated that
at the last few meetings the procedure has changed.
Mounds View City Council November 26, 2001
Regular Meeting Page 5
City Attorney Riggs indicated that any item pulled from the Consent Agenda needs to be handled
in the same fashion as other items on the agenda. He then indicated that Roberts Rules of Order
is not a clear edict or law and the procedure depends on what Council wants to do.
Council Member Stigney indicated that it seems illogical to move approval of the item prior to
discussion.
Council Member Thomas indicated that the matter was discussed by full Council and everyone
agreed that to bring order to the discussion Council would change its procedure to have a motion
on the floor.
MOTION/SECOND: Thomas/Quick. To Approve Consent Agenda Item 6E as presented.
Council Member Marty questioned why this employee was being given a half step increase rather
than a full step.
Acting Chief Brennan indicated that because this employee was hired in at Step 4 she was told
that she would not move to Step 5 until her one-year anniversary but there is a six-month review
that usually contains the step move.
Council Member Marty asked when the step increase is typically given.
Acting Chief Brennan indicated that a step increase is usually given at the six-month process.
Council Member Thomas indicated that to her recollection Council had determined that due to
the employee staring at Step 4 she would not go to Step 5 after six months but would be required
to wait until one year and the half step covers an increase for the six month period.
Council Member Marty asked City Administrator Miller to research the matter and bring it back
before Council at the next meeting.
MOTION/SECOND: Marty/Stigney. To Table Resolution 5654 to the December 10, 2001
Pending Further Information.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Marty/Stigney. To Approve Consent Agenda Item 6F as presented.
Council Member Quick questioned whether there were some changes to the licensing for the
Lions.
Mayor Sonterre indicated that the previous owner of the establishment, prior to passing away,
had expressed an interest in changing the licensing.
Mounds View City Council November 26, 2001
Regular Meeting Page 6
John Wharton of 7462 Spring Lake Road indicated that the previous owner had signed the lease
and the new owner has agreed to honor the lease. He then indicated that the lease is part of the
premise permit that needs to be submitted to the State Control Board by Friday. He also
indicated that the Lions are making improvements to the business.
Mayor Sonterre clarified that the Resolution does not extend the contract with the establishment
but allows the Lions to operate the charitable gambling according to state regulations.
Mayor Sonterre asked City Attorney Riggs whether passing the Resolution would affect the
ability of the City to go back and revisit the Ordinances concerning charitable gambling in the
City, if needed.
City Attorney Riggs indicated that passing the Resolution does not bind the City legislatively and
noted the City could change the Ordinance if need be.
Ayes – 5 Nays – 0 Motion carried.
MOTION/SECOND: Quick/Thomas. To Approve Consent Agenda Item 6H as Presented.
Council Member Stigney made a point of order that he feels it is customary to have the person
who pulls an item off the Consent Agenda speaking first.
City Attorney Riggs indicated that it is not necessary to have the person who pulled the item off
the Consent Agenda speaking first. He indicated that the matter is a procedural decision of
Council and Council needs to decide how it wants to handle the matter. He indicated that items
pulled from the Consent Agenda are to be treated as any other item. He then indicated that it
seems that Council has gone to the position of having a motion on the table before discussion.
Council Member Marty indicated that Council had discussed this matter during the budget
process but it has never been a subject or an agenda item at a work session so it has never really
been formally presented to Council. He stated that he does not feel a City the size of Mounds
View needs an Assistant City Administrator because the budget cannot afford it. He then noted
that starting the individual off at $59,573.00 means that by the time the individual reaches Step 5
the pay increases to over $70,000.
Council Member Marty commented that he feels the job descriptions of the City Administrator
and the Assistant to the City Administrator need to be reviewed to make sure that the duties those
individuals were hired for are being handled according to the job descriptions for those positions.
Mayor Sonterre asked whether the incumbent position holder with her current position and
pointing would exceed Step 1 pay for this proposed new position.
City Administrator Miller indicated she would not.
Mayor Sonterre asked whether it would be more appropriate to start her at Step 1.
Mounds View City Council November 26, 2001
Regular Meeting Page 7
City Administrator Miller indicated that she felt that would be fair.
Council Member Thomas commented she did not have an opinion as to what title the individual
was given but noted that she deserves to be paid for the job she is currently doing regardless of
what she was hired to do.
Council Member Stigney indicated that creating this new position would be a reorganization for
the City because the City has never had an Assistant City Administrator before. He then
commented that the person was hired as the Assistant to the City Administrator and assigned
specific jobs to do and that person was fully aware of those duties and the pay range for those
duties. He further commented that it seems the individual has exceeded the top pay range for her
position and Staff is trying to create a new pay range for her.
Council Member Stigney indicated that he felt it was wrong to place this item on the Consent
Agenda because it has not been brought to a work session for discussion as to why this would be
good for the City, why it is cost beneficial to the City, and what the benefits to the taxpayers
would be. He then indicated he had other questions and then asked what the current pointing of
her existing job was.
Council Member Stigney asked if any Council Member knew the current pointing on the current
job.
There was consensus that Council was not aware of the current pointing for the position.
Council Member Stigney indicated that the original pointing, proposed new pointing, current
duties, and additional duties should all be discussed at a work session. He then indicated that it
is interesting to note that changing her title to Assistant Administrator puts her in a different pay
scale so changing the title does make a difference.
Council Member Stigney commented that he did not think the City Administrator’s pay would be
lowered to account for the fact that the Assistant Administrator is picking up some of her duties.
He then indicated that as of January 1, 2001 all the pay scales are shifted up 4% which means
that under the current proposal she would start at $61,956.71.
Council Member Stigney commented that the budget is not complete but Council is being asked
to approve this change and then noted that he feels it is inappropriate to present this to Council
for approval before the pros and cons to the City and taxpayers are discussed.
MOTION/SECOND: Stigney/Marty. To Table Resolution 5658 to the Work Session for Further
Discussion.
Ayes – 2 Nays – 3 (Sonterre/Thomas/Quick) Motion failed.
Mounds View City Council November 26, 2001
Regular Meeting Page 8
Council Member Marty indicated he would like to know who authorized the repointing of the
position as it never was brought to Council and just came up during the budget process.
Council Member Stigney questioned who authorized the new job description, as it was never
handed out to Council. He then commented that he feels the way this is being done is
backwards.
Council Member Marty indicated that, as was discussed previously, the City does have incentive
pay or merit pay to reward employees that have been encumbered with extra duties. He then
suggested using merit pay to reward this employee rather than reclassifying her position and
changing the pay scale which permanently affects the budget. He further noted that several years
ago an Assistant Administrator was suggested and that Council had determined a City the size of
Mounds View did not need an Assistant Administrator.
Council Member Stigney questioned why additional duties could not be added under the current
job description rather than recreating her position.
City Administrator Miller indicated she was at a loss to understand why Council Members Marty
and Stigney have said that reclassifying the position was not discussed because the matter has
been discussed at several meetings in terms of how it would affect the budget. She then
indicated that the position was re-evaluated based on the responsibilities of the individual and re-
pointed accordingly. She further explained that this is not an unusual thing because all positions
are routinely evaluated on an annual basis or when the position is filled to make sure that the job
descriptions are updated.
Council Member Stigney questioned why nothing was brought forward to Council.
Council Member Quick made a point of order that no one interrupts Council Member Stigney
and he then said everyone should be treated equally and fairly.
City Administrator Miller indicated that the City has had positions re-pointed routinely since she
has been on staff and it has not been a big deal. She then indicated that she did not do the re-
pointing of the position, as there is a firm that does that for the City. She also commented that
there are certain employee functions that are a routine part of her duties that usually do not
require the examination being recommended by Council Member Stigney.
Council Member Stigney commented that there has been no review of the pointing, the position,
the duties, or the pay for those duties by Council.
Mayor Sonterre indicated he did not know the Charter as well as Council Member Stigney but
said he believes that this function is an administrative function that, by Resolution, Council
agreed to leave to the City Administrator. He then indicated that he believes the Charter clearly
indicates that Council is not to get involved in the administrative process.
Mounds View City Council November 26, 2001
Regular Meeting Page 9
Council Member Thomas indicated that this matter was discussed at two or possibly three work
sessions along with two other positions. She then indicated that the positions, though not
presented as finalized, were specifically discussed at those meetings that were televised. She
then commented that for Council Members to say that the positions have not been discussed is
disingenuous and frustrating.
Council Member Marty agreed that the matter had come up during budget discussions but said it
was not presented at a work session for discussion as to the pros and cons of the matter. He then
indicated that the matter should have been presented under Council Business rather than the
Consent Agenda because Council has a responsibility to taxpayers to make sure that any increase
to the budget is justified.
City Administrator Miller indicated that this matter was placed on the Consent Agenda because
matters of this type are always placed on the Consent Agenda.
Council Member Quick noted that Council had directed Staff to place this type of matter on the
Consent Agenda.
City Administrator Miller indicated that all positions in the City will increase by 4% as of
January 1, 2001.
Mayor Sonterre questioned whether making the change effective January 2, 2001 would
circumvent the 4% increase for the newly created position.
City Administrator Miller indicated that would appear to be the case.
Mayor Sonterre suggested a friendly amendment to the motion to make the effective date January
2, 2002.
Council Member Thomas clarified that she would receive a 4% increase in her current position.
City Administrator Miller clarified that the 4% increase is for all positions and, as such, the
newly created position would increase 4%.
Mayor Sonterre withdrew his request to make the change effective January 2, 2002 and suggested
that the employee begin at Step 1 rather than Step 2.
Council Member Quick accepted the friendly amendment to his motion.
Council Member Thomas accepted the friendly amendment as the seconder of the motion.
Council Member Quick indicated that he agreed with Council Member Thomas’ comment that
the City needs to pay its employees for what they are doing. He then indicated that this employee
has demonstrated a team ability to perform in this position and he thinks it is high time that the
City recognize her due diligence in her position.
Mounds View City Council November 26, 2001
Regular Meeting Page 10
Council Member Quick indicated that during the summer she and the City Administrator worked
many long hours on the budget and other employee issues. He then indicated that the City
changed over to a pointing system because the City was not in compliance with federal and state
laws. He further indicated that an individual employee has a right, at any time, through the
grievance process, to challenge the pointing system and the City then has to evaluate the points
for the job and re-point and pay the individual for the job they are actually doing.
Ayes – 3 Nays – 2(Stigney/Marty) Motion carried.
7. COUNCIL BUSINESS
A. Truth in Taxation Hearing
Mayor Sonterre opened the public hearing at 8:08 p.m.
City Administrator Miller recapped the budget process for Council and indicated that since
September there have been several work sessions to discuss the budget and bring it into balance.
City Administrator Miller indicated that, as Council is aware, the City is functioning without
several department heads and indicated that Staff has pitched into present a balanced budget.
She then commented that it is hard to believe that the new finance director has only been with the
City since October as he has been invaluable during the budgeting process. She also thanked Mr.
Pittman, Mr. Ericson, Mr. Dazinsky and all other Staff members that have worked so hard to
provide a balanced budget, including the finance director from Blaine who assisted early on in
the process.
City Administrator Miller indicated that there were a couple of changes to revenue, the most
dramatic of which was the elimination of the homestead and agricultural credits amounting to a
decrease in revenue of $389,235. She also indicated that there was a decrease of $68,000 for a
federal police grant the City did not receive, a decrease of $9,000 in hotel tax and a decrease of
$8,500 in antennae fees.
City Administrator Miller indicated that on the expenditure side of the budget there was the
addition of a full time police officer, the union contract implementation of a 4% increase in pay,
and a change to the health insurance costs which resulted in a 15% increase in health care for the
City. She also indicated that Staff has attempted to reallocate costs to more accurately reflect the
correct department which results in increases in some departments and decreases in other
departments.
Finance Director Hansen gave a presentation that explained the State’s changes and how those
changes affect the budget for 2002. He also gave a complete overview of the proposed 2002
budget and showed comparisons to the budgets from 2000 and 2001.
Finance Director Hansen indicated that the overall increase to the budget was held to 2.87%.
Mounds View City Council November 26, 2001
Regular Meeting Page 11
Mayor Sonterre indicated that, for the median household a tax bill of $424.91 provides police,
fire, parks, programming, streets and the staff at City Hall. He then indicated that a majority of
the households in the City subscribe to cable television at approximately $40.00 per month for a
total of $480.00 per year. He further indicated that he feels that the price residents pay for
services is a bargain and well worth the price.
David Jahnke of 8428 Eastwood Road indicated he had not received a budget handout and then
noted he was concerned because he did not see where the golf course payment was included.
City Administrator Miller indicated the golf course payment had never been included.
Mr. Jahnke indicated that the golf course payment is pretty significant and, if the golf course is
not able to pay for itself, the payment has to come from the City. He then asked where that
payment would come from.
Mayor Sonterre indicated that the City is looking at alternate funding sources for the golf course
specifically the billboards, to avoid having to come to the taxpayers. He also indicated that in
three years or so the City could refinance to make the financial arrangements a little better. He
further indicated that, if the City is not able to locate alternative funding sources, the payment
may have to come out of the general fund.
Mr. Jahnke indicated that the golf course payment is a substantial payment that, if not reflected in
the budget, could surprise the City and cause problems.
City Administrator Miller indicated that the bond payment is reflected in the golf course budget.
She then indicated that, if the payment is not able to be made out of the golf course budget, it
would come out of the general fund.
City Administrator Miller indicated that the Finance Director has been asked to review the golf
course situation and make recommendations as to the cost effectiveness of some of the current
practices such as opening first and staying open last, as well as the overall operations of the golf
course.
Mr. Jahnke indicated that the City had said the Community Center was going to pay for itself and
it has not done so. He then indicated that the Community Center costs the City a lot of money
per month and asked if that was figured into the budget.
City Administrator Miller indicated that there is a $50,000 transfer from the general fund to the
Community Center fund to make that budget work.
City Administrator Miller indicated that, right now, all expenditures are being taken out of the
Community Center fund.
Mounds View City Council November 26, 2001
Regular Meeting Page 12
Finance Director Hansen indicated that he had attempted to split the expenses fairly among the
four activities housed there, the YMCA, banquet facility, Community Education, and the daycare
center. He then indicated he had presented that to Council as an alternative budget format but
had cautioned that efforts to take expenses and divvy them up were based on limited
understanding of the operations over there and he will need some time to review the revenues
and expenses in order to be sure he has properly apportioned the expenses to the right activity.
Mayor Sonterre questioned whether the $50,000 was being distributed evenly for operating costs
or if one tenant is getting more than the others.
Finance Director Hansen indicated that in his alternative budget format that allocated costs to
four entities, the YMCA operation had the greatest shortfall of revenues versus expenses and the
other three were more or less self-supporting.
Mayor Sonterre asked whether the $50,000 has been adequate or if the amount has been
exceeded.
Finance Director Hansen indicated that the YMCA would still have a shortfall of revenues and
cautioned that he is not sure that all expenses were distributed fairly and equitably.
Council Member Thomas questioned whether, with the $50,000, there would be a shortfall.
Finance Director Hansen indicated there would still be something of an operating shortfall in
2002 of about $25,000 but said there is sufficient fund balance to cover that for 2002. He then
indicated that, unless they are able to either improve revenues or curtail expenses for 2003, the
City may need to budget $75,000 instead of 50,000 for 2003.
City Administrator Miller indicated that the new daycare lease increases the revenues brought in
from the daycare facility and includes a provision where they pay for their portion of the utilities
for their part of the building.
Mr. Jahnke questioned whether part of the YMCA funding is coming from Park and Recreation
funds.
Mayor Sonterre answered yes.
Finance Director Hansen indicated the City has a contract with the YMCA to run the City’s
recreation program and manage the Community Center. He then commented that most cities
have to subsidize recreation with property taxes.
Gene Anderson of 2948 Wooddale Drive questioned why the City needed to add police officers
when the population was staying stable and had not significantly increased. He then noted that
the Mermaid has numerous police calls to its location and asked whether that is taken into
consideration during the licensing process.
Mounds View City Council November 26, 2001
Regular Meeting Page 13
Mr. Anderson indicated he was at the meeting because he was amazed at the 20% increase and
said he is concerned at the cost of government continuing to increase and the number of people
being served staying pretty much stable and he is hoping this Council can get a handle on that.
Mayor Sonterre indicated that participation in the drug task force leads to forfeiture funds and,
unless you eradicate the problem completely, those forfeiture funds are fairly consistent. He then
agreed that the population has remained relatively consistent but said that the City has an
increasing problem with drugs and the effect of drugs on the community. He further indicated
that the City has had crack houses and methamphetamine houses in the City and participation in
the drug task force gives the City multi-jurisdictional assistance with the drug problem.
Council Member Thomas indicated that the license for the Mermaid took into consideration the
number of police calls to the location. She indicated that the addition of two police officers was
tied to getting a grant and, because the City did not get that grant, those two officers were not
added. She then indicated that the officer added should be able to generate revenue back to the
City with forfeiture funds. She further indicated that the overall increase in government was held
to an increase of 2.87%, which is less than the cost of living.
Council Member Marty commented that the police department needed another officer to make
sure that every shift has more than one officer so that those officers know that they have back up
if something were to happen.
Mr. Anderson indicated that he is concerned that the franchise fees seem to continue to expand.
He then indicated that even though it is being paid out of a different pocket it is going to the
same place.
Council Member Thomas indicated that the franchise fee has remained the same for three years.
Mayor Sonterre indicated the allocation of the franchise fee dollars has been changed to put more
money in the street fund. He then explained that the crime report that lists the addresses of 2200
block of Highway 10 does not mean that all of those events are occurring at the Mermaid because
often times, the officers are in that general area watching for behaviors.
Acting Chief Brennan indicated that even though the population has remained fairly stable for a
long time the police department responded to over 10,000 calls in 1999 as compared to 5,000 in
1989.
David Jahnke of 8428 Eastwood Road indicated he was at the meetings to try and fight the
franchise fee because once a revenue source is established it never goes away.
Council Member Quick indicated that the franchise fee is reviewed every year.
Mr. Jahnke indicated that the franchise fee was to be reviewed every year with a sunset clause
and said that one mayor had indicated that it would go down but he does not think it will ever go
away.
Mounds View City Council November 26, 2001
Regular Meeting Page 14
Council Member Stigney indicated that the franchise fee started at 2.5% and is up to 4%.
Mayor Sonterre closed the public hearing at 9:02 p.m.
B. Public Hearing and Consideration of an Appeal of the Planning Commission
Denial of a Variance Requested by Harstad Companies Regarding the
Proposed Longview Estates Major Subdivision, Planning Case VR01-010.
Mayor Sonterre opened the public hearing at 9:03 p.m.
Council Member Marty thanked Finance Director Hansen for his efforts on the budget and for his
presentation. He also thanked City Administrator Miller for her efforts.
Finance Director Hansen thanked Council for its compliments and indicated that his part of the
process could not have been done without all the preliminary work that was done by other staff
members.
Community Development Director Ericson indicated that this item was noticed as a public
hearing but residents were not notified. He then asked that Council continue the public hearing
to the December 10, 2001 meeting to allow time for residents to be noticed.
MOTION/SECOND: Marty/Thomas. To Continue the Public Hearing to December 10, 2001.
Ayes – 5 Nays – 0 Motion carried.
C. Introduction and First Reading of Ordinance 689, an Ordinance Amending
Chapter 512 of the Municipal Code Relating to Tobacco Products.
Acting Chief Brennan indicated that Council had expressed a desire to make some changes to the
wording of Ordinance 689 and then led a discussion on those changes.
Acting Chief Brennan indicated that Council had previously discussed changing the fine amounts
of $75.00 for the first offense and $200.00 for the second offense and $250.00 for the third
offense.
Mayor Sonterre clarified that the fine being discussed was the fine paid by the establishment, not
the individual selling the tobacco product.
City Attorney Riggs indicated that the City is allowed to set more restrictive rules than those set
forth in Minnesota Statutes Chapter 461.
It was the consent of Council to double the amounts of each of the fines for the establishment.
Mounds View City Council November 26, 2001
Regular Meeting Page 15
Acting Chief Brennan asked what Council wanted to set as the penalty for the individual selling
the tobacco products.
It was the consent of Council to increase the fine by $25.00 for the second and third offenses.
It was the consent of Council to revoke the license of any establishment with four violations in a
24-month period for one year.
It was the consent of Council to revoke the license of any establishment having two violations
within a 12-month period for one month.
City Attorney Riggs suggested using the term thirty days for clarity.
Council Member Marty clarified the fourth violation is revocation for 365 days.
Acting Chief Brennan indicated that there needed to be some language inserted into the
Ordinance concerning minors after the discussion at the public hearing.
City Attorney Riggs indicated that the state statute requires that the City seek out school district
and local establishment input and does not call for a public hearing but most cities conduct a
public hearing to obtain input. He then suggested noticing all licensed establishments, youth and
family services and the school district.
MOTION/SECOND: To Waive the Reading and Introduce Ordinance 689, an Ordinance
Amending Chapter 512 of the Municipal Code Relating to Tobacco Products.
Ayes – 5 Nays – 0 Motion carried.
8. SPECIAL ORDER OF BUSINESS
None.
9. REPORTS
Council Member Marty asked for an update on the hiring process for department heads.
City Administrator Miller indicated that the interviews for the public works position have
concluded and an offer was made to the leading candidate. She then indicated that she expects to
have an answer from the candidate by Wednesday, November 28, 2001.
Community Development Director Ericson indicated that an offer has been extended to the
leading candidate for the Economic Development Coordinator position and the City is waiting to
hear back from the candidate.
Mounds View City Council November 26, 2001
Regular Meeting Page 16
City Administrator Miller indicated that she was pleased with the caliber of applicants that have
been applying for the open positions with the City. She then indicated that the next position to
be filled is the golf course manager’s position. She further indicated that a panel would be put
together to interview the candidates.
Council Member Marty questioned whether City Administrator Miller would use information
from the PGA.
City Administrator Miller indicated she had received a lot of information from the PGA which
she would review. She also indicated that she intends to contact other resources with golf
courses for their input into the process.
Council Member Stigney requested that whatever recommendation the City Administrator comes
up with be brought before Council at a work session for discussion.
City Administrator Miller indicated that it was not typical to do so but said she would bring the
matter to the work session if Council so desired.
It was the consent of Council to direct Staff to bring discussion concerning the hiring of the Golf
Course Manager to the work session for discussion.
Mayor Sonterre commented that he feels this is an administrative function that the City
Administrator has been charged with.
Council Member Thomas indicated that the value of the discussion would be in discussing what
the City is planning to do out at the golf course rather than just the administrative aspect of filling
the position.
Council Member Thomas indicated the Focus had been delivered to her townhome for the first
time and thanked them for that. She also noted she would be sending a letter thanking them.
Council Member Marty requested an update on the hiring of a police chief.
City Administrator Miller reminded Council that Staff had been instructed to fill the positions
internally rather than using a consulting firm to assist in the process. She then indicated that the
positions were prioritized and are being filled one at a time based on that prioritization.
Council Member Stigney asked Staff to research the contract for fire inspections and provide
information on the costs of the contract for discussion at the work session.
Mayor Sonterre indicated that the contract for fire inspections would be discussed at the work
session on December 3, 2001.
Mounds View City Council November 26, 2001
Regular Meeting Page 17
Mayor Sonterre indicated he had attended the Homeland Safety Summit and had handed out
information to Council. He then indicated that the League of Minnesota Cities had made the
elimination of phosphorous in fertilizer its number one legislative topic.
10. APPROVAL OF MINUTES
A. November 13, 2001 City Council Minutes.
Council Member Stigney requested the following changes: On Page 10 indicate if the roll call
vote was for or against the motion. On Page 6 change “could” to “would”. After the last
sentence add: Council Member Stigney disagreed and asked the City Attorney for his opinion
and the City Attorney responded that he did not know the answer.
Council Member Marty requested the following changes: On Page 1, indicate that Council
Member Marty said he was not aware that was what he and the attorney had discussed. On Page
2, fourth paragraph, last line, add “which is the amount the bank would have charged on a six
month loan.” Third paragraph from bottom, last line, add “under Rich Sonterre’s home address”
before “his”. Next paragraph, end of first line after “Hammerschmidt” add “cell phone bills”.
On Page 3, after the motion and second, second paragraph add, “allowed to speak for longer than
three minutes and I think she should be allowed to continue.” In the middle of the page indicate
that Council Member Marty stated he did not see a need for a recess because Council had just
commenced the meeting.
Council Member Thomas requested the following changes: On Page 4, first line replace “it”
with “the issue and come back for public input”. On Page 9, fifth paragraph from top under
Council Member Thomas indicate that “if the alarm does not work it is caught during
inspection.”
MOTION/SECOND: Marty/Thomas. To Approve the Minutes of the Tuesday, November 13,
2001 Council Meeting as Amended.
Ayes – 5 Nays – 0 Motion carried.
11. CLOSED SESSION TO DISCUSS PENDING LITIGATION
Council recessed to the closed session at 9:33 p.m.
12. Next Council Work Session: Monday, December 3, 2001
Next Council Meeting: Monday, December 10, 2001
Mounds View City Council November 26, 2001
Regular Meeting Page 18
13. ADJOURNMENT
Mayor Sonterre adjourned the meeting at ____ p.m.
Transcribed and recorded by:
Joan Lenzmeier
Timesaver Off Site Secretarial, Inc.