HomeMy WebLinkAboutAgenda Packets - 2001/10/01M:\MasterFiles\1999 thru 2010\2001\City Council\Work Session Packets\10-01-2001 W.S\Agenda - Work Session.doc
CITY OF MOUNDS VIEW
WORK SESSION AGENDA
MONDAY, OCTOBER 1, 2001
Immediately following
the Special City Council Meeting
Items Discussed
Per Consensus
10 Minutes 1. Discussion Regarding the Mermaid Development Assistance
Agreement - Ericson
5 Minutes 2. 3016 County Highway 10 – Request for Section 8 Status - Ericson
5 Minutes 3. Discuss final status of SYSCO Billboards, request Council Direction
7 Minutes 4. Compensation for Employees Serving in Higher Classification
Positions
10 Minutes 5. Discussion of Proposed Building Official/Fire Marshall/Fire Inspector
Position -Givonna Reed, Jim Ericson, Nyle Zikmund
10 Minutes 6. Discussion regarding employee appreciation events-Givonna Reed
7 Minutes 7. Discussion Regarding Revised Salary Schedule for Clubhouse
Manager-Givonna Reed
5 Minutes 8. Management of the Banquet Center-Givonna Reed
15 Minutes 9. Reorganization (oral report)
1 Hour 10. Proposed 2002 Budget
Item No: 1
Meeting Date: October 1, 2001
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Discussion and Update Regarding the Mermaid
Development Assistance Agreement
Date of Report: September 27, 2001
Background:
City staff, working with the assistance and advice of Jim O’Meara of Briggs And Morgan,
has been working very closely with the attorneys representing the Mermaid in an effort to
finalize the documents for the Mermaid Project, namely, the Development Assistance
Agreement which spells out the terms and conditions of the Tax Increment Financing to
be provided for this project. I am pleased to report that we are close to having final
documents ready for the EDA’s review and consideration.
Discussion:
Jim O’Meara will be present to discuss the particulars of the Development Assistance
Agreement, which is undergoing final revisions. While not ready for the Council’s review
on October 1, we do hope to provide the Council with the draft of the offering document,
otherwise known as the Private Placement Memorandum (PPM), prepared by attorneys
representing the Mermaid. If available, the PPM will be delivered separately by hand to
the Council due to the length of the document.
Recommendation:
No action is requested for this meeting. If the Council should have any questions prior to
the meeting, please feel free to contact me directly.
_____________________________________
James Ericson
Community Development Director
763-717-4021
C:\WINNT\Profiles\Jime\Favorites\Comm Dev Stuff\TIF\Mermaid DAA - Oct 1, 2001.doc
Item No: 2
Meeting Date: October 1, 2001
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Discuss Request from Tenant of 3016 County Road
H2 to Accept Section 8 Voucher
Date of Report: September 27, 2001
Background:
On May 14, 2001, the Mounds View Economic Development Authority approved
Resolution 01-EDA-148 which authorized the purchase of 3016 County Road H2. The
property, which was identified for inclusion within a larger residential redevelopment
project, has been utilized as a rental property since June of 2001. The tenant, who is a
certified eligible participant in the Section 8 program, has requested that the City agree to
accept Section 8 vouchers for this property. Currently the City does not accept Section 8
vouchers at either of its two rental properties, though it certainly could do so.
Discussion:
Because we have not previously considered entering into a contract with the Metro HRA
(the Metropolitan Council organization that oversees the Section 8 program in this area)
staff contacted Metro HRA and did some research into the issue, paying close attention
to any possible “downsides” that would affect the City’s ability to rent or redevelop the
property.
The implications from accepting this type of assistance that would cause any deviation
from the current rental arrangements would be minimal for the most part. In order for the
tenant to receive a housing assistance voucher from Metro HRA, a few things would
need to happen. First, unless the tenant has already applied and been approved by
Metro HRA for a housing assistance voucher, an initial application and waiting period of
up to possibly 18 months will occur. The tenant at 3016 County Road H2 has been
approved for such a voucher. Secondly, a new lease will need to be entered into
between the tenant, the City, and Metro HRA. The new lease will not be signed and
approved until the property is inspected and found to be in compliance with HUD Housing
Quality Standards (HQS) by an inspector from Metro HRA or one of its contracted
agents. After the initial inspection, the property would then be required to be inspected
annually before the lease can be renewed.
For the most part, HQS guidelines are less stringent than those of the City's housing
maintenance code. One exception, however, would be the lead paint regulations which
would apply to any property built prior to 1978 with children under the age of 6 present.
Section 8 Report
October 1, 2001
Page 2
On these applicable properties, no deteriorated painted surfaces can be present
anywhere on the property, interior or exterior. If any deteriorated surfaces are identified
by the inspector, they would need to be eliminated and surfaces stabilized (repainted) by
an individual certified in using “lead-safe” work practices.
For the Council’s information, the term Section 8 originates from Section 8 of the IRS tax
code. For larger properties, a tax savings can be achieved by participation in the Section
8 program. According to the Metro HRA, there are currently 81 residents in Mounds
View who have Section 8 housing assistance vouchers from Metro HRA.
Accepting Section 8 vouchers would not restrict the City’s ability to rent its properties on a
month-to-month basis nor would it inhibit future redevelopment and it would not result in
burdensome or onerous eviction requirements. In addition, it should be noted that
acceptance of Section 8 vouchers may actually benefit the City by increasing its Housing
Performance Score ranking as determined by the Met Council. (This rank is taken into
consideration if the City were to seek TEA-21 or Livable Communities grants.)
Recommendation:
Given what we have learned about the Section 8 program administered by the Metro
HRA agency, staff is recommending that the City agree to participate in the Section 8
program by accepting a Section 8 voucher at 3016 County Road H2. If the Council is in
agreement, we will have the property inspected to ensure compliance with HUD Housing
Quality Standards. Any resultant contract or lease revision would be brought before the
EDA for formal approval.
_____________________________________
James Ericson
Community Development Director
763-717-4021
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Item No: 3
Meeting Date: October 1, 2001
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, Community Development Director
Item Title/Subject: Discussion regarding the Final Status of the SYSCO
Billboards Constructed by DeLite Outdoor Advertising
Company
Date of Report: September 27, 2001
Background:
On April 24, 2000, the Mounds View City Council approved an Interim Use Permit for the
construction of two billboards to be located on SYSCO property, northwest of the Golf
Course on Highway 10. City Staff, the Planning Commission and Council spent much
time working with the representatives of DeLite in an effort to have them construct signs
that were similar in style and design to the signs that the City had approved for Eller
Media on the City’s Golf Course property.
Discussion:
DeLite has completed construction of the signs, and staff has determined that the end
result substantially deviates from the approved plan as indicated in Exhibit B of
Resolution 5417 (Attached for the Council’s reference.) Staff contacted Paul
Radermacher representing DeLite, who indicated that they felt a strict adherence to the
graphic (Exhibit B) adopted by the Council would have resulted in a more obtrusive and
less pleasant appearing billboard. The essential nature of the deviation is that the
columns are narrower than what was shown and that there is no architectural relief in
between the columns. Exhibit B indicates a low-profile monument styled billboard.
Mr. Radermacher indicated that while DeLite would comply with the findings of the
Council, they would prefer to not make any alterations to the billboard.
Staff has raised this issue because, at face value, the billboards as constructed are
substantially dissimilar to what was approved. However, staff is also of the opinion that
because of the height of the signs, adding any architectural features from the ground up
to the underside of the sign support structure would result in a more obtrusive sign. As
such, staff agrees with Mr. Radermacher that the signs and sign support columns should
be left as is.
While staff will present photographic documentation of the Sysco signs at the meeting,
the Council is strongly encouraged to review Exhibit B and to drive by the Sysco
billboards on Highway 10 to become familiar with the intended and resulting sign design.
Sysco Billboards Report
October 1, 2001
Page 2
Recommendation:
Staff recommends that the Council find that the signs, as constructed by DeLite Outdoor
Advertising, comply with the requirements of Resolution 5417, subject to height
verification. If the City Attorney recommends that formal Council action be taken
regarding this issue, staff will draft the appropriate documents and have them available
for action on October 8, 2001.
_____________________________________
James Ericson
Community Development Director
763-717-4021
Attachment:
1. Resolution 5417
N:\DATA\GROUPS\COMDEV\Development Cases\Iu00-002 (Sysco Billboards)\Sysco Billboard Update - Oct 1, 2001.doc
RESOLUTION NO. 5417
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN INTERIM USE PERMIT TO
ALLOW FOR THE INSTALLATION OF TWO OUTDOOR ADVERTISING SIGNS
ON SYSCO FOODS OF MINNESOTA PROPERTY
WHEREAS, the DeLite Outdoor Advertising, Inc, representing the property
owner, Sysco Foods of Minnesota, has applied for an Interim Use Permit to install two
outdoor advertising signs on Sysco property located at 2400 County Road J; and,
WHEREAS, the Sysco property is zoned Planned Unit Development (PUD) and
is legally described as follows:
Lot 1, Block 1, SYSCO and
Lot 1, Block 2, SYSCO
WHEREAS, the Mounds View City Council has adopted Ordinances 644, 656
and 657 which amended the City Code to conditionally allow billboards as an interim
use on properties north of State Highway 10 to face either State Highway 10 or I-35 W
right of ways; and,
WHEREAS, the Mounds View City Council has reviewed the proposal from
DeLite Outdoor Advertising, Inc., and finds it to be consistent with the siting
requirements pertaining to billboards subject to a variance requirement as stipulated
herein; and,
WHEREAS, the Mounds View City Council has examined the adverse effects
criteria in Section 1125.01, Subd. 1e, and finds that the proposal would not adversely
impact the subject property or surrounding properties; and,
WHEREAS, the Mounds View City Council has examined the general use
requirements as stated in Section 1125.01, Subd. 3b and finds all requirements to be
satisfied subject to design changes as stipulated herein.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Mounds View approves of the Interim Use Permit for two billboards on Sysco
property as requested by DeLite Outdoor Advertising Company, Inc., with the
following stipulations:
1. The locations of the proposed billboards shall be as generally indicated on
Exhibit A, attached to this resolution.
2. The design of the proposed billboards shall not include a monopole design and
shall include the same decorative stone or brick-faced monument design
appearance as the billboards approved for the Bridges Golf Course in a form
substantially similar to that attached as Exhibit B.
Resolution 5417
Sysco Billboards
Page 4
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Use Permit, Two Outdoor Signs on Sysco Foods of MN--Jim Ericson.doc
3. The applicant and the owner shall consider adding a clause to the lease
agreement which states that the Lessee will refuse objectionable advertising
content such as tobacco products, alcoholic beverages and gambling.
4. If the placement of the second billboard is within 100 feet of a wetland, the
applicant shall apply for and obtain a wetland buffer permit.
5. If the applicant is unable to obtain the requisite billboard permits from the
Minnesota Department of Transportation, the interim use permit should be
considered null and void.
6. The applicant shall be responsible for obtaining any and all other necessary
governmental permits and/or approvals.
7. The applicant shall record or arrange to have recorded a copy of the City Council
resolution of approval with Ramsey County, within 60 days of final action on this
request, or the interim use permit shall be considered null and void.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this interim use
permit becomes effective upon the effective date of Ordinance Nos. 655, 656 and 657.
NOW, THEREFORE, BE IT FINALLY RESOLVED that this interim use permit
shall expire on July 1, 2015 or at such time that the lease expires or the billboards
become abandoned or remain unused for a period of more than six months, whichever
occurs first.
Adopted this 24th day of April, 2000.
_____________________________
Dan Coughlin, Mayor
ATTEST
_____________________________
Michael Ulrich
Interim City Clerk / Administrator
(SEAL)
Exhibit B
Resolution 5417
Sysco Billboard Design
M:\MasterFiles\1999 thru 2010\2001\City Council\Work Session Packets\10-01-2001 W.S\Item 04--Compensation for Employees Serving in
Higher Classifications--Givonna Reed.doc
Item No. 4
Type of Business:WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Compensation for Employees Working in Higher
Classification Positions
Date of Report: October 1, 2001
The Council will recall that a grievance was filed by an employee who had
assumed 80% of the responsibilities of a higher classification position left vacant
due to a retirement. The individual asked for compensation commensurate with
the higher classification duties. At a past work session staff presented the
Council with a draft policy for compensating employees working in higher
classification positions.
After much discussion, the Council asked that the following changes be made to
the policy:
• Creation of separate policies:
1. Compensation for individuals working in higher classification
positions on a long term basis (at least two months)
2. Merit pay
• Performance evaluation should be based on the current performance
evaluation form and the additional duties assigned
• Compensation for performing duties of a higher classification should be on
a sliding scale ranging from 1% to 10%.
The draft policy below is a reflection of the Council’s comments as they relate to
compensation for individuals working in higher classification positions. A draft
merit pay policy will be presented to the Council at a future meeting.
Statement of Policy and Understanding
1. Compensation for working in a higher classification position may be
provided to regular full- and part-time employees for the adequate
performance of duties normally performed by an employee of higher
classification.
2. The performance of higher classification duties must encompass at least
75% of the full range of responsibilities of the higher classification position
for at least two consecutive months.
M:\MasterFiles\1999 thru 2010\2001\City Council\Work Session Packets\10-01-2001 W.S\Item 04--Compensation for Employees Serving in
Higher Classifications--Givonna Reed.doc
3. Designation and assumption of higher classification duties under this
policy shall occur only after formal approval by the City Administrator and
City Council. The City Administrator and City Council must also approve
the percentage of time the employee will spend time performing duties of
the higher classification position prior to the assumption of duties.
4. An employee’s performance will be evaluated by her/his department head
every two months. Performance will be evaluated based on criteria
outlined in the current performance evaluation form and the additional
duties assigned.
5. An employee’s performance will determine whether an employee qualifies
for compensation under this policy and, if so, compensation will be on a
sliding scale ranging from 1% to 10% of the employee’s base wage.
6. Recommendations from department heads for compensation under this
policy must be approved by the City Council and City Administrator. If
awarded, compensation under this policy will apply to the percentage of
time spent performing the duties of the higher classification position.
7. When the vacancy is filled or when the employee returns to her/his regular
position, whichever occurs first, the employee’s salary will be readjusted to
its previous level.
8. Benefit accrual rates (sick and vacation leave) will be adjusted when
appointment to a higher classification position requires that regular part-
time employees work at least three quarter time. Benefit accrual rates will
be adjusted to normal levels once the vacancy is filled or when the
employee returns to her/his regular hours, whichever occurs first.
9. Overtime and compensatory time accrued while performing duties of a
higher classification position will be paid retroactively at the applicable rate
at the end of each two-month period spent in the higher classification
position.
Recommendation
Review the draft policy and direct staff to make changes as deemed necessary.
Respectfully Submitted,
Givonna Reed