HomeMy WebLinkAboutAgenda Packets - 2000/12/11M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Agenda - December 11, 2000 City Council Meeting.doc
CITY OF MOUNDS VIEW
COUNCIL AGENDA
MONDAY, DECEMBER 11, 2000
REVISED
1. CALL MEETING TO ORDER
2. ROLL CALL: Coughlin, Quick, Marty, Stigney, Thomas
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
A. November 27, 2000
B. Amendment to November 27, 2000 Minutes
5. SPECIAL ORDER OF BUSINESS:
6. REPORTS
7. CONSENT AGENDA
A. Approve Just and Correct Claims
B. Resolution 5495 Approving 2001 Fee Schedule
C. Resolution 5496 Approving TimeSaver 2001 Contract
D. Resolution 5497 Extending Contract with Kennedy and Graven
E. Resolution 5498 Establishing a Human Resources Committee and
Resolution 5501 Rescinding Previous Resolution 5396
F. Resolution 5488 Approving a Wetland Alteration Permit for 7375 and
7373 Knollwood Drive.
G. Resolution 5489 Approving a Minor Subdivision of 8480 Eastwood Road
H. Resolution 5499 Authorizing Distribution of the Highway 10 RFP
I. Set a Public Hearing for 7:05 p.m., Monday, January 8, 2001, to Consider
the Introduction and First Reading of Ordinance 674, an Ordinance
Amending Chapter 1005 of the Municipal Code Pertaining to the Housing
Code.
J. Resolution 5550 Authorizing Execution of Sub-Grant Agreement
K. Saturn Transportation Request
L. Kathi Osmonson, Certified Building Official, Resolution 5494
8. UNFINISHED BUSINESS
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
A. Citizens: Before speaking, must give their full name and address for the
minutes. Please limit your comments to three minutes.
10. COUNCIL BUSINESS
A. Continuation of Public Hearing 7:05 pm, Consideration of Amending
Chapter 906 of the Municipal Code, Section 906.04, Entitled
“Responsibility for Repairs” – Michael Ulrich
Roll Call: Quick, Marty, Stigney, Thomas, Coughlin
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Agenda - December 11, 2000 City Council Meeting.doc
City Council Meeting
December 11, 2000
Page –2-
B. Consideration of Resolution No. 5487, Creating a Water Service Repair
Fund Account and Adopting a Fee Schedule – Michael Ulrich
C. Consider Resolution 5491 Adopting the 2001 Property Tax Levy and
General Fund Budget
D. Consider Resolution 5492 Adopting the 2001 Budgets for Funds Other
Than the General Fund
E. Resolution 5493 Approving Transfers for 2000
F. First Reading of Ordinance 676 approving the 2000 Long Term Financial
Plan
CLOSED SESSION:
G. Billboards
H. On-Going Investigation
11. Next Council Work Session: Monday, January 2, 2001
Next Council Meeting: Monday, January 2001
12. ADJOURNMENT
From: TimeSaver1@aol.com
Sent: Friday, December 01, 2000 11:38 AM
To: joanb@rcmnet.org
Subject: Nov. 27 CC minutes
Hi Joan ~
I forgot to mention that no motion or second was made on the minutes. Please
check and see if that should be reworded or filled in.
Thanks,
Carla
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
November 27, 2000
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
Mayor Coughlin asked City Administrator Miller to administer the oath of office to Barbara
Thomas, the new Council Member.
Mayor Coughlin acknowledged outgoing Council Member Thomason for her service to the City
and presented her with a plaque.
Ms. Thomason thanked the Council for the acknowledgement and plaque. She told the Council
it was a privilege of working with them and said she has really enjoyed her time on the Council.
2. ROLL CALL: Coughlin, Stigney, Marty, Quick, Thomas.
3. APPROVAL OF AGENDA
A. Monday, November 27, City Council Agenda.
Mayor Coughlin asked the Council if anyone would like to add items to the agenda.
City Administrator Miller requested that Resolution 5490, a Resolution approving the best use of
the property between Sysco and the existing golf course is an addition of nine additional holes of
golf be added under Council Business as Item 10E. Public Works Director Ullrich indicated he
had provided corrected documentation for Ordinance 673 and Resolution 5487. No further
additions or corrections were noted.
Council Member Stigney expressed concern with adding Resolution 5490 to the agenda.
MOTION/SECOND: Marty/Quick. To accept the November 27, 2000, City Council Agenda as
amended, dispensing with the reading of all ordinances and resolutions unless otherwise
requested.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council November 27, 2000
Regular Meeting Page 2
4. APPROVAL OF MINUTES
A. Monday, November 13, 2000, City Council Minutes.
Council Member Marty requested Page 6 Item B have the phrase “as presented by Community
Development Director Parish” added to indicate who presented the staff information.
Council Member Stigney requested the following changes: Page 2, second paragraph from the
bottom change “Attorney” to “Council”. On Page 4, the correct spelling of “Jenke” is “Jahnke”.
Mayor Coughlin indicated his motion on Page 8 was two separate motions. One to reconsider
and one to remove from consideration. Same motion and second on both.
MOTION/SECOND: No Motion/Second made. To approve the November 13, 2000, City
Council Minutes with the noted changes.
Ayes – 4 Nays – 0 Abstain – 1 Motion carried.
Council Member Thomas abstained from voting as she was not present at the meeting.
5. SPECIAL ORDER OF BUSINESS:
None.
6. REPORTS
Council Member Marty reported the Cable Television Commission meeting was held earlier this
evening. The Commission has suggested in addition to the conversations with the Mayor they
would like to have discussions or interviews with other Council Members. The last interview
with the Mayor will be in December. All tapes and equipment at the City are now digital and, as
such, the quality should be better. There will also be a VHS backup available. Patrick Toth has
compiled an inventory of excess inventory and equipment to send to the Executive Director of
CTV. There is a plan in place to provide cable television access in all senior facilities to keep the
seniors informed and aware of activities in the community. The Lions Club is conducting a
holiday lights contest again this year. The judging will take place on December 17, 2000. Santa
will be at City Hall this year, however, the date and time are yet to be determined. The Lions
Club will be hosting a cable television program showcasing hearing dogs. The date and time of
the program is yet to be determined.
Mayor Coughlin reported he had attended the legislative issues forum hosted by the League of
Minnesota Cities with City Administrator Miller and Mayor-Elect Sontarre. Mayor Coughlin
indicated he has a significant packet of information available should any of the Council Members
wish to review it.
Mounds View City Council November 27, 2000
Regular Meeting Page 3
Mayor Coughlin reported there is a vacancy on the Planning and Zoning Commission and invited
interested residents to apply. The application is available at City Hall or on the website. The
deadline to apply is December 11, 2000.
City Administrator Miller reminded Council of the invitation from Ramsey County League of
Local Government to attend their holiday event. She encouraged anyone on the Council who
was interested to let her know as the deadline to respond is November 28, 2000.
City Attorney Long reported on the request from last Council Meeting concerning the Police
Civil Service Commission. City Attorney Long and Scott Riggs from his office have researched
and worked on the matter including reviewing transcripts from the meeting of the Police Civil
Service Commission meeting in July. The transcript was a little hard to understand, as some of
the tape was inaudible to the transcriptionist, but he was able to determine that there was some
miscommunication or differences of opinion on the role of the Police Civil Service Commission
in setting up the procedures for new hires. The Police Chief believed the Post Board, which is
the licensing board for police officers, governed the procedures for hiring. The Police Civil
Service Commission felt they had a role in deciding the procedures.
City Attorney Long has determined the Police Civil Service Commission does have the authority
to establish procedures for hiring. City Attorney Long has reviewed the current procedures being
used by the Police Chief and at the recent meeting of the Police Civil Service Commission these
procedures were unanimously approved. Concerning the Council’s request for City Attorney
Long to draft those procedures he indicated he would prefer that the Police Civil Service
Commission work in conjunction with the City Administrator and make sure the procedures are
in writing. Once the procedures are written down and approved City Attorney Long will review
to make sure of the legality of the procedures. After giving his report City Attorney Long
indicated he could provide a written report if Council desired.
Council Member Marty indicated he would like to see the report in writing.
Council Member Quick indicated he would like to see the report in writing.
Mayor Coughlin inquired as to whether there was a recording secretary or tape recorder present at
the Police Civil Service Commission meeting to record the minutes.
City Administrator Miller indicated minutes were taken and would be presented at the next
meeting for approval.
City Attorney Long indicated he would do a written summary of his report for Council.
Council Member Quick indicated he would like to see an in depth report detailing the entire
investigation and result of the investigation.
Mounds View City Council November 27, 2000
Regular Meeting Page 4
Mayor Coughlin indicated he would like to see a document outlining the procedures that could be
placed in a file somewhere to be used as a reference document rather than a document outlining
the investigation process.
Council Member Quick indicated he would still like to see a written report explaining the
investigation into the hiring procedures.
Council Member Stigney indicated he would be fine with receiving a summary of City Attorney
Long’s report. He would like the summary report shown to the Police Civil Service
Commission, the Police Chief, and Council before determining that a full report is necessary.
Council Member Marty agreed with Council Member Stigney’s comment.
City Attorney Long indicated he would provide a written summary.
7. CONSENT AGENDA
A. Approve Just and Correct Claims.
B. Licenses for Approval.
Mayor Coughlin asked the Council if anyone would like to remove items for discussion.
MOTION/SECOND: Stigney/Marty. To Approve the Consent Agenda for Items A and B as
presented.
Ayes – 5 Nays – 0 Motion carried.
8. UNFINISHED BUSINESS
None.
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
Dan Lamb of 2305 Sherwood Road explained he had been at the last Council meeting where a
resident inquired about the contract negotiations for the golf course manager. He provided
information to Council concerning a pay study he had obtained from the golf course manager at
New Brighton.
Mayor Coughlin thanked him for the information.
Mounds View City Council November 27, 2000
Regular Meeting Page 5
10. COUNCIL BUSINESS
A. Public Hearing and Second Reading to Consider Ordinance No. 673,
Amending Chapter 906.04, Subd. 4, Entitled “Liability for Repairs” of the
Municipal Code (Water Services).
Public Works Director Ullrich gave a brief overview of the proposed change to the ordinance.
The ordinance is being amended to provide that the City will make repairs to the water service
between the water main and the structure. These repairs will be funded by a utility fee of $4.00
per quarter to all residents.
Public Works Director Ullrich indicated he had received numerous telephone calls from residents
concerning the proposed ordinance change. Some of those calls were in support of and some
against the ordinance. One resident had requested participation in the program be voluntary.
Public Works Director Ullrich indicated the reason the City is proposing the change to the
ordinance is to provide assistance to residents who have expensive water service repairs. The
City will contract with several regular contractors who, as part of the contract, will be required to
repair the service within five days. In the past, residents who have attempted to contact
contractors to schedule repairs have had a less than timely response. It is the opinion of the City
that contracting with the City is more enticing to contractors and, as such, residents should
receive timely service.
Public Works Director Ullrich read a letter written and submitted by Linda Hemenway of 5211
Sunnyside Road. The letter outlined the repairs she was required to pay for when her service
failed twice. Ms. Hemenway made two suggestions in her letter. The first suggestion was for the
City to allow those residents who have already had to pay for expensive repairs to their water
service to be allowed to participate in the program without having to pay the quarterly fee. Ms.
Hemenway indicated she felt asking residents to pay the quarterly fee unduly penalized those
residents who have already had to pay to repair their services. The second suggestion is to make
the change to the ordinance retroactive and reimburse those residents who have had to pay for
repairs. It is Ms. Hemenway’s suggestion that the City seriously look at her first
recommendation.
Public Works Director Ullrich also outlined the contents of a letter received from a resident who
had a repair within the last two weeks. He showed Council and others present a section of the
pipe that was hand dug from the Fisher residence. The pipe had numerous pinholes and cracks.
Mayor Coughlin asked Public Works Director Ullrich to explain to those in attendance the
problems with the schedule of copper used.
Public Works Director Ullrich explained that there was a stamp on the copper pipe removed from
the Fisher residence that indicated the copper was schedule L. Current City Code requires that
schedule K copper be used. This indicates to him that there will be further problems with
Mounds View City Council November 27, 2000
Regular Meeting Page 6
services in the area that may be traced back to the time the houses were built and services
installed.
Public Works Direct Ullrich indicated it was Staff’s recommendation that the public hearing be
continued to December 11, 2000 to allow for more resident input and Staff research into the
proposed ordinance change.
David Jahnke of 8428 Eastwood Road expressed his concern with allowing residents to opt out
of the program. He indicated he believed it would be a nightmare to administrate and keep track
of. Mr. Jahnke indicated to him it seemed like purchasing an insurance policy. He then inquired
as to how Staff had arrived at the $4.00 per quarter fee per resident.
Public Works Director Ullrich indicated there was an actuarial type formula used to determine
approximate amounts needed to support the program. The average number of repairs per year,
the cost of those repairs and the total number of services in the City were used in determining the
fee.
Mr. Jahnke expressed concern for having the funds used for other purposes if there were excess
funds in the program not used for service repairs. He indicated this has happened to other funds
within the City.
Steve Begge of 8261 Sunnyside Road indicated he had not had to endure water service problems
as others have but said the program seemed to make sense and have a cost benefit to residents.
He expressed an interest in having some sort of accommodation made for those that had already
made costly repairs. He inquired as to the affect of having some households opt out of the
program. Would that make costs go up for those involved in the program? He also asked what
would happen if the City determined at some point down the road that the program was too
costly to maintain.
Public Works Director Ullrich indicted that it is possible that the quarterly fee could be raised in
the future if service costs rise. He then indicated the City is trying to do something to relieve the
burden on residents for problems with water services. There is nothing a resident can do to
maintain the service pipes. They are at the mercy of the soil in the area. There is an area of the
City where piping and a valve were newly installed. The soil in the area ate the bolts within 7
years and the valve began to leak. When placing things in the ground there is an unknown. You
are not quite sure when it will fail but statistics show it will definitely fail. The City feels it
should do something to lessen the burden when services do fail. It may also shorten the duration
of the leaks making the repairs less costly and less dangerous to repair personnel if the City
controls the repair procedure.
Linda Hemenway of 5211 Sunnyside Road told the Council she left work early to attend this
meeting as she feels very strongly the City owes something to the residents who have already had
to repair their water services. Ms. Hemenway explained she had her service repaired and two
weeks later had to have the service inside her house repaired. It is her opinion that her repair was
so extensive that she should not need another repair for as long as she lives in the house. She
Mounds View City Council November 27, 2000
Regular Meeting Page 7
then referenced the incorrect schedule of copper being used and inquired as to whether there
would be some sort of liability on the part of the contractor who installed the copper or perhaps
the City as the City should have inspected the work as part of the permit process.
Mayor Coughlin indicated he could not speak to potential liability on the part of the City or the
contractor involved in the installation of the pipe.
Ms. Hemenway indicated she feels let down by City because she had to pay for the costly repairs
and now other residents will not have to. Ms. Hemenway indicated she had other residents who
have had to make water service repairs sign the letter in support of her suggestion to have the
City provide for them in the program and allow them not to have to pay the fee for participation
in the program.
Ms. Fisher of 5901 Sunnyside Road indicated that the pipe shown earlier by Public Works
Director Ullrich was the pipe from her service. She indicated the pipe was hand dug when the
backhoe got closer to the pipe as there was another utility running next to the water pipe. Ms.
Fisher indicated this is a type of insurance policy for something you have no control over. For
instance, you can do preventive maintenance on other equipment in your home to avoid future
problems. There is no way to do preventive maintenance for your water service pipe. She is glad
the City is stepping in to help residents with these types of problems. When she and her husband
purchased the house in 1994 the seller indicated the pipe had been recently replaced and should
not need to be replaced again. It is obvious to her that since she has just replaced the pipe it will
need to be done again in the future and she is glad the City will be there to pick up the costs this
time.
Russ Anderson of 5159 Edgewood Drive told Council he has lived in his residence for 35 years
and has been worrying about when his water service would need to be replaced. When he got the
letter indicating the change to the ordinance and explaining the quarterly fee he was “one happy
guy.” He thanked the City for their willingness to assist residents.
David Jahnke of 8428 Eastwood Road indicated he did not see anybody protesting when the
ordinance was changed in 1986. He also indicated he is still concerned with how this program
will be administered. When does the program start? Is it retroactive to any resident currently
having a problem?
Marie Carlson of 5080 Eastwood Road indicated she has been at her residence without a water
service problem for 44 years and is very happy with the proposal by the City.
Rich Sontarre of 5060 Red Oak Drive inquired as to whether there would be a pre-existing
condition clause for participation in the program. He also inquired as to whether the coverage
would be retroactive to cover the period between when the proposed change was first addressed
by Council and when the change is finally made.
Public Works Director Ullrich indicated he does not believe there are currently any leaking water
services within the City. He then said that after the adoption of the ordinance and publication the
Mounds View City Council November 27, 2000
Regular Meeting Page 8
ordinance takes affect. He is expecting it will be sometime in January before the program is
started. If there is a leak between now and then it will be up to the discretion of the Council as to
whether the leak is covered under the program or not.
David Carlstrom of 5297 Edgewood Drive inquired as to whether there were other cities with
this type of program.
Public Works Director Ullrich indicated he was not aware of any cities with a similar program.
New Brighton has been paying for the first $800.00 of the repair but has recently experienced
some costly issues. He assumes the City of New Brighton is not taking funds for repair out of the
water fund but said he was unsure of the way it was being handled.
Mr. Carlstrom indicated he opposed the change in the ordinance as it requires those that have not
had any problems to pay for those that do. Mr. Carlstrom said that he is aware he may have a
break in the future but indicated the expense to repair that break should be his as it is the
responsibility of homeownership.
Barrett Fisher of 5901 Sunnyside Road indicated that part of being a member of a community is
paying taxes even if you don’t receive a direct benefit from the services those taxes pay for. He
is not concerned with subsidizing his neighbors as some residents have expressed. His children
are home schooled, yet he pays taxes for the school district. He indicated he did not feel $16.00
per year was much to pay to ensure that when his service fails again the City will pay to repair it.
Public Works Director Ullrich expressed a desire to continue the public hearing to December 11,
2000.
Consent was reached by Council to continue the public hearing to December 11, 2000.
Council Member Stigney indicated that he understood the ordinance change before Council to
allow for the program to be voluntary if desired by residents.
Public Works Director Ullrich indicated he had made that addition to the ordinance after
speaking with Ms. Hemenway but said after discussions with Staff believes the program needs to
be mandatory in order for it to work.
Council Member Stigney indicated it would be his preference to allow for participation in the
program to be voluntary. He then inquired if adjacent cities pay for service to the house or to the
curb stop.
Public Works Director Ullrich indicated he was not aware of any city that pays for service up to
the house. He also indicated he is not aware of which cities pay for services to the curb stop.
Council Member Stigney expressed concern with charging residents for participation in the
program citing the four percent franchise fee, water meter fee, streetlight fee, and the fact that
Mounds View City Council November 27, 2000
Regular Meeting Page 9
taxes are as high this year as he ever remembers them to be in the City. He indicated he would
like to discuss these issues at the work session.
Council Member Thomas requested a written copy of the actuarial formulas used to determine
the fee to be charged.
B. Public Hearing and Second Reading to Consider Ordinance No. 675, an
Ordinance to Rezone the Mermaid Parcels from B-3 Highway Business to
PUD Planned Unit Development.
Mayor Coughlin opened the public hearing at 8:29 p.m.
Community Development Director Ericson welcomed Council Member Thomas and indicated to
Council this is an Ordinance to rezone the Mermaid Parcels from B-3 Highway Business to PUD
Planned Unit Development. Staff and the Planning and Zoning Commission recommend
approval of the ordinance.
Mayor Coughlin closed the public hearing at 8:30 p.m.
MOTION/SECOND: Marty/Thomas. To Waive the Reading and Approve Ordinance No. 675,
an Ordinance to Rezone the Mermaid Parcels from B-3 Highway Business to PUD Planned Unit
Development.
Ayes – 5 Nays – 0 Motion carried.
ROLL CALL: Quick, Marty, Stigney, Thomas, and Coughlin.
B. Consideration of Resolution No. 5487, Creating a Water Service Repair
Account and Adopting a Fee Schedule.
It was the consent of Council to table this matter to the December 11, 2000 City Council
Meeting.
C. Consideration of Evaluation of Community Development Director Position.
Assistant to the Administrator Reed addressed Council and indicated Staff had been directed to
conduct an evaluation of the Community Development Director’s position to bring the salary and
points in line. She presented information to Council concerning three options for the salary of
Community Development Director Ericson. They are as follows:
1. Set the maximum annual salary at $63,600. Start Mr. Ericson at step 2 ($54,060),
advance him to step 3 after a satisfactory six-month performance evaluation, and
step 4 one year after the start date. The appropriate step and cost of living
increases would occur annually thereafter.
Mounds View City Council November 27, 2000
Regular Meeting Page 10
2. Set the maximum annual salary for the position at $65,822. Start Mr. Ericson at
step 1 ($52,657.60), advance him to step 2 after a satisfactory six-month
performance evaluation, and step 3 one year after the start date. The appropriate
step and cost of living increases would occur annually thereafter.
3. Set the maximum annual salary for the position at $68,045.40. Start Mr. Ericson
at step 1 ($54,436.32), advance him to step 2 after a satisfactory six-month
performance evaluation, and step 3 one year after the probationary period ends.
The appropriate step and cost of living increases would occur annually thereafter.
Council Member Marty indicated he would like to go with the recommendation of Labor
Relations Associates, Inc. which is the first option presented by Ms. Reed.
Council Member Thomas inquired as to how Option 1 figured into the budget for next year.
Assistant to the Administrator Reed indicated that the currently approved salary for the
Community Development Director is Option 3 setting the maximum annual salary at $68,045.40,
which is included in the budget for next year. So, all three of the options are in line with the
budget for next year.
Mayor Coughlin noted Community Development Director Ericson will be filling the vacancy in
the Planner’s office until that vacancy is filled.
City Administrator Miller indicated that after the study conducted by Labor Relations Associates,
Inc., and research within the City it was determined that to put the salary for the Community
Development Director in line with the points would put that position at a lower salary than other
department heads due to manipulating of the points system that has previously occurred for other
positions.
MOTION/SECOND: Quick/Marty. To approve Option 3 as presented by Staff approving the
maximum annual salary of $68,045.40, as the salary for the Community Development Director
Position.
Council Member Marty inquired as to how the salaries for the positions could be so far out of
alignment since it has only been a few years since the City went through the Hay Study. It was
his understanding that the purpose of the Hay Study was to provide fairness and pay people for
what they were doing.
Assistant to the Administrator Reed indicated the Hay Study was done in 1997 and Community
Development Director Jopke was hired in 1998. It is her understanding his salary was raised to
recognize his economic development experience. Changing the points to bring them in line with
the salary has been discussed since Mr. Jopke was hired.
Council Member Marty inquired as to whether the other department heads salaries were higher
due to their length of service with the City.
Mounds View City Council November 27, 2000
Regular Meeting Page 11
Assistant to the Administrator Reed indicated that all but one of the department heads is at the
top of the pay scale.
City Administrator Miller indicated that the points need to be raised to match the salary for the
position. There is a disparity in the points assigned for the Community Development Director
position as compared to the other positions. Short of authorizing a study for all positions City
Administrator Miller recommended approval of Option 3 setting the maximum annual salary at
$68,045.40.
Council Member Stigney referred to the memo from Staff indicating that Option 1 $63,600.00
was the recommendation of Labor Relations Associates, Inc., and more in line with the internal
pay scale. Council Member Stigney indicated Council had authorized a study by Labor Relations
Associates, Inc., and he feels Council should approve their recommendation.
Council Member Thomas indicated she is uncomfortable with perpetuating a recognized
problem. If there has been manipulation with the points why perpetuate that by manipulating the
salary despite the points recommended by Labor Relations Associates, Inc.
City Administrator Miller indicated the concerns of Council Members Stigney and Thomas are
legitimate as Staff did request a study by Labor Relations Associates, Inc., but said it is
problematic to look at one position independently of the others. It would bring one salary in line
with the points but leave the others out of line with the points. Approval of Option 3 would
perpetuate the problem but this is the only fair option outside of approval of a complete study on
all positions.
Mayor Coughlin inquired as to whether the additional duties of Mr. Ericson were considered
during the study.
Assistant to the Administrator Reed indicated Mr. Ericson’s other duties were not included. She
sent the job description used for hiring Mr. Jopke to Labor Relations Associates, Inc. and that is
what was used to determine the points.
Council Member Marty indicated those duties are not in Mr. Ericson’s job description now but
he has stepped up and taken on those additional tasks. He also made the point that at the time of
the Hay Study it was determined that Mr. Ericson was the most underpaid employee at the City.
Council Member Quick indicated the City has been paying Mr. Jopke $68,045.40 to do the same
job that will be expected of Mr. Ericson. In fact, Mr. Ericson has additional duties he is
responsible for. He will also be expected to perform the City Planner’s duties until that vacancy
is filled. It is the opinion of Council Member Quick that any study deteriorates over time and the
City should be able to make changes to the study as it sees fit. Council Member Quick indicated
he wholeheartedly supports Option 3 setting the maximum annual salary at $68,045.40.
Mounds View City Council November 27, 2000
Regular Meeting Page 12
Council Member Thomas indicated the reason for authorizing the study for the Community
Development Director position was to bring the points in line with the salary.
Council Member Quick indicated that the salary for a position is usually reviewed when someone
new is hired.
Mayor Coughlin indicated the Hay Study is a guideline for cities to follow. Not all salaries need
to fall exactly on the line just near the line. Mayor Coughlin indicated he did not put a lot of
stock in the Hay Study as it sets an arbitrary line for salaries based on averages not taking into
account individual situations.
Council Member Stigney indicated the purpose behind the study was to assign points to various
positions and the salary is based on those points assigned. Labor Relations Associates, Inc., has
recommended 588 points be assigned to the Community Development Director position and
Council Member Stigney believes the salary should be based on those points. He then said Mr.
Ericson is under a probationary period and the salary could be evaluated at the end of the
probationary period if Council desired.
Mayor Coughlin indicated he respected the professional judgment of City Administrator Miller
when it comes to pay for City employees.
Council Member Marty inquired as to whether this issue could be tabled to have a study
conducted by Labor Relations Associates, Inc., which would include the additional duties of Mr.
Ericson to see if the points total would be higher.
Mayor Coughlin suggested a vote on the motion to see where Council stood on the issue.
Vote on the Motion to Accept Option 3 setting the maximum annual salary at $68,045.40.
Ayes – 2 (Coughlin/Quick) Nays – 3 (Marty/Stigney/Thomas) Motion failed.
MOTION/SECOND: Marty/Thomas: To Authorize Labor Relations Associates, Inc., to
Conduct a new Study on the Points for the Community Development Director Position to Include
the Additional duties of Mr. Ericson.
Council Member Quick inquired as to whether this was an entire study for all positions or just for
the position of Community Development Director adding the additional responsibilities.
Council Member Marty indicated he wanted to have Labor Relations Associates, Inc., re-evaluate
the points for the position taking into consideration the additional duties of Mr. Ericson.
Council Member Quick inquired if this study would be done in house or by Labor Relations
Associates, Inc.
City Administrator Miller indicated the study would be done by Labor Relations Associates, Inc.
Mounds View City Council November 27, 2000
Regular Meeting Page 13
Mayor Coughlin noted that there would still be a disparity in points for this position in relation to
the other positions.
City Administrator Miller indicated that the points may change but the disparity to the other
positions would not.
Council Member Thomas indicated adding additional duties to the job description at this point
would not be in the best interest of the City as Mr. Ericson could leave and the next Community
Development Director may not have the ability to take on these additional duties.
Council Member Quick inquired as to whether Thomas, as the seconder of the motion on the
floor, was now speaking against the motion.
Council Member Thomas indicated she was not speaking against the motion but said her position
was that it was Council’s discretion to add points to the Hay Study point recommendation to
reflect additional duties rather than change the job description to raise the points.
Council Member Quick inquired as to whether Council had the discretion to add points to the
Hay Study recommendation to reflect additional duties.
City Attorney Long indicated he had not been presented with this issue before but said the
biggest concern with going outside the Hay Study recommendation could open the City up to a
legal challenge.
Council Member Thomas inquired as to which of the three options presented to Council was in
line with the Hay Study.
City Attorney indicated that both sides of the issue were right to a point. Council does have the
discretion to recognize the particular job and could pay at a higher level but if the City does
evaluate a job within the system and the City does not follow the Hay Study process when the
City evaluates it that is where the issue arises. The City does have the discretion to say the salary
is higher than the points but for certain reasons the City is going to pay it.
Mayor Coughlin indicated the City has a contractual obligation with the unions to keep the
salaries in line. Not every individual salary needs to be directly on the line but the target is the
line.
Council Member Marty requested he be allowed to withdraw his motion. Consent to allow the
motion to be withdrawn. Council Member Thomas withdrew her second.
MOTION/SECOND: Marty/Quick. To Reconsider the Motion to Approve Option 3 as
Presented by Staff Approving a maximum annual salary of $68,045.40, as the Salary for the
Community Development Director Position.
Mounds View City Council November 27, 2000
Regular Meeting Page 14
Ayes – 3 (Coughlin/Marty/Quick) Nays – 2 (Stigney/Thomas). Motion carried.
Council Member Quick moved the question.
Ayes – 4 Nays – 1 (Thomas) Motion carried.
Council Member Stigney recommended tabling the matter for further discussion.
Mayor Coughlin indicated a motion for approval had passed and a recommendation to table was
not in order.
E. Consideration of Resolution 5490, a Resolution Approving the Best Use of
the Property Between Sysco and the Existing Golf Course, is an Addition of
Nine Additional Holes of Golf.
City Administrator Miller presented Resolution 5490 to Council and indicated the Resolution
had been amended to reflect the addition of a step requiring that an independent examination of
the project feasibility be conducted, to verify the numbers presented by the golf course staff;
should this analysis support staff’s findings the following steps will become null and void.
Council Member Stigney took exception to the paragraph of the Resolution stating that Staff had
conducted a cost benefit analysis of adding nine additional golf holes, a clubhouse bar and
restaurant, an expanded range, and lighting the course at night and had determined that the
addition of the above would provide positive cash flow for the golf course.
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5490, a
Resolution Approving the Best Use of the Property Between Sysco and the Existing Golf Course,
is an Addition of Nine Additional Holes of Golf.
Council Member Marty thanked Staff for drafting the Resolution.
Council Member Thomas noted she was present at the work session where this item was
discussed in an observatory role and inquired as to whether the Resolution was a matter of
expediency or if not, perhaps it would be more appropriate to act on step 2 of the Resolution
before actually adopting the Resolution.
Mayor Coughlin explained that the Resolution is a requirement of applying for funding through
an organization called First Tee which is providing funding at a reduced interest rate to cities
building golf courses. The organization will fund 250 golf courses so the City needs to get in
line for funding. The purpose behind the addition of step 2 in the Resolution is to provide an out
for the City should it be determined expanding the golf course is not in the best interest of the
City.
Mounds View City Council November 27, 2000
Regular Meeting Page 15
Council Member Marty indicated that the City had fallen way down on the list to receive funding
due to delays. Council needs to pass Resolution 5490 in order to declare intent to expand the
golf course and be eligible to apply for funding.
Council Member Thomas inquired as to what a letter of intent would require and asked if there
were any guidelines in place.
John Hammerschmidt, Golf Course Manager, indicated there is an application process that needs
to be followed. The First Tee organization has said it will fund 250 golf courses but there is no
guarantee of that number. If the City is interested in receiving funding from First Tee it needs to
declare intent and begin the application process.
Council Member Thomas inquired as to whether the positive cash flow from the feasibility study
included the additional nine holes or the entire course including the existing nine holes.
John Hammerschmidt, Golf Course Manager, indicated that the feasibility study showed that the
expanded nine holes will help to provide positive cash flow for the entire facility as there will be
less overhead to run those holes since the City is currently operating nine holes. Mr.
Hammerschmidt indicated expanding the golf course was necessary to provide positive cash flow
at the golf course.
Council Member Stigney inquired as to whether it had been stated in the past that if the
billboards were allowed there would not be a debt problem.
Mr. Hammerschmidt indicated that he believed Council Member Stigney’s statement to be
accurate.
Council Member Stigney inquired as to why the City needed to proceed now rather than waiting
until the billboard issue is resolved.
Mr. Hammerschmidt indicated that passing of the Resolution does not necessarily mean that
expansion will take place. It is an expression of intent to research the possibility of expansion of
the golf course.
Council Member Stigney inquired as to what type of notification First Tee required if the City
wished to look to them for funding of an expansion.
Mr. Hammerschmidt clarified that the City would need to be approved for funding by First Tee
and said there are requirements for the granting of funds. First Tee has said it will fund 250
courses and when they reach that number there will not be any more funds available. If the City
is interested it needs to begin the application process.
Council Member Stigney stated that as there is no specific deadline for application he would like
to move to table the Resolution until the billboard issue is resolved.
Mounds View City Council November 27, 2000
Regular Meeting Page 16
MOTION/SECOND: Stigney/Thomas. To Table Resolution 5490, a Resolution Approving the
Best Use of the Property Between Sysco and the Existing Golf Course, is an Addition of Nine
Additional Holes of Golf until the Golf Course billboard issue is Resolved.
Ayes – 2 (Stigney/Thomas) Nays – 3 (Coughlin/Marty/Quick) Motion failed.
Council Member Stigney indicated he would like to make a motion to breakdown each of the
steps into individual steps that could be voted on.
Mayor Coughlin indicated that request would need to be a reconsideration of the motion. The
motion is to accept with stipulations as stated in the staff document of all the steps that must be
gone through before any possible consideration to move forward.
City Attorney Long indicated there is a motion on the floor and an amendment would need to be
worded to propose either some of the conditions or all but not to separate them out individually.
Council Member Marty moved the question.
Vote: Ayes – 3 (Coughlin/Marty/Quick) Nays – 2 (Stigney/Thomas) Motion carried.
MOTION/SECOND: Quick/Marty. To Approve Resolution 5490, a Resolution Approving the
Best Use of the Property Between Sysco and the Existing Golf Course, is an Addition of Nine
Additional Holes of Golf.
Ayes – 3 (Coughlin/Marty/Quick) Nays – 2 (Stigney/Thomas) Motion carried.
11. Next Council Work Session: Monday, December 4, 2000 – 6:00 P.M.
Next Public Hearing: Monday, December 4, 2000
Truth in Taxation Budget Hearing
Next Council Meeting: Monday, December 11, 2000 – 7:00 P.M.
12. ADJOURNMENT
Mayor Coughlin adjourned the meeting at 9:29 p.m.
Transcribed and recorded by:
Joan Lenzmeier
TimeSaver Off Site Secretarial, Inc.
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Item 07E--Res 5498 & 5501, Establishing A Human Resources Committee--Kathleen Miller.doc
Item No.7E
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Kathleen Miller, City Administrator
Item Title/Subject: Resolution No. 5498 Establishing a Human Resources
Committee
Resolution No. 5501 Requiring Cable Broadcasting of City
Business Conducted at Open Public Meetings
Date of Report: December 7, 2000
Background
The Mounds View City Council reviewed this item at its work session on Monday,
December 4, 2000 and directed staff to draft a resolution establishing a Human Resources
Committee.
The purpose of this committee would be to review personnel related issues in greater
depth and make recommendations to the City Council. The committee would not replace
the City Council authority in making decisions, nor would it replace the personnel policy. It
would simply be a vehicle for which personnel issues could be discussed in a discreet and
sensitive manner.
It is recommended that the committee consist of two Council members, the City
Administrator, the Assistant to the City Administrator and the Department Director who has
an issue to be discussed.
At a recent Council meeting, while discussing the Community Development Director
position appointment, the discussion became a little sensitive in nature. Certainly if a
personnel issue that were not as positive in nature was to be discussed the opportunity
exists for concern. A better venue could be created to discuss issues that are personnel
related and make recommendations to the City Council. The advantage of a Human
Resources committee would be that issues could be discussed in greater depth before
they get to the Council level.
Personnel issues can be sensitive and are extremely vulnerable to liability concerns. The
committee forum could provide a more respectful means of analyzing these issues.
Discussions with Department Directors have revealed that they too have had concerns
with the current way in which personnel issues are reviewed. During discussions with staff
at the League of Minnesota they encouraged our efforts citing their concern with the
liability issues that exist.
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Item 07E--Res 5498 & 5501, Establishing A Human Resources Committee--Kathleen Miller.doc
Scott Riggs of Kennedy and Graven stated that the City’s Charter allows for such a
creation, but cautioned that the meetings would be required to be open. He advised that
Resolution No. 5396 Requiring Cable Broadcasting of City Business Conducted at Open
Public Meetings be rescinded and a new Resolution be adopted in its place to exclude the
Human Resource committee. Staff has included a copy of Resolution No. 5501 with the
suggested change in language for your review and consideration.
Recommendation:
Staff recommends the City Council approve Resolution No. 5498 Establishing a Human
Resource Committee, and Resolution No. 5501 Requiring Cable Broadcasting of City
Business at Open Public Meetings.
Respectfully Submitted,
___________________________
Kathleen F. Miller
City Administrator
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Item 07E--Res 5498 & 5501, Establishing A Human Resources Committee--Kathleen Miller.doc
Resolution 5498
City of Mounds View
County of Ramsey
State of Minnesota
Resolution Establishing a Human Resources Committee
Whereas, at its December 4, 2000 work session the City Council discussed the
need for and potential of creating a Human Resources Committee for the purpose of
reviewing personnel matters that require input from the City Council, and
Whereas, the Human Resources Committee will serve in an advisory role to the
City Council and meet monthly (with additional meetings being added as necessary), and
Whereas, membership of the Human Resources Committee would consist of the
City Administrator, the Assistant to the City Administrator, two members of the City Council
and the Department Head whose department is facing the issue in question.
NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View establishes
the Human Resources Committee which will serve in an advisory role to the City Council
and make recommendations on personnel matters to the City Council by consensus.
ATTEST: __________________________________
Dan Coughlin, Mayor
(SEAL) ___________________________________
Kathleen Miller, City Administrator
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Item 07E--Res 5498 & 5501, Establishing A Human Resources Committee--Kathleen Miller.doc
RESOLUTION NO. 5501
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION REQUIRING CABLE BROADCASTING OF CITY BUSINESS
CONDUCTED AT OPEN PUBLIC MEETINGS
WHEREAS, the City of Mounds View desires its citizens to be fully apprised of all
city business conducted on their behalf; and
WHEREAS, Minnesota Statutes Section 471.705, Subdivision 1, the Minnesota
Open Meeting Law, requires that “[e]xcept as otherwise expressly provided by statute, all
meetings, including executive sessions, of . . . the governing body of a . . . statutory or
home rule city . . . or other public body, and of any committee, subcommittee, board,
department, or commission of a public body must be open to the public;” and
WHEREAS, the City Council desires that, except for meetings of the Human
Resources Committee and as otherwise expressly provided by statute, meetings of the
City subject to the above-referenced Open Meeting Law also be subject to the
requirement, in furtherance of keeping the citizens of the City of Mounds View informed, of
cable broadcasting when staff members are available; and
WHEREAS, the City Council adopted Resolution No. 5396, which set forth as a
policy of the City the cable broadcasting requirements for open meetings of the City; and
WHEREAS, the City Council desires to modify and replace the provisions of
Resolution No. 5396 as to the cable broadcasting requirements for open meetings of the
City, and as such, desires to rescind Resolution No. 5396 in its entirety; and
WHEREAS, the City Council desires that the cable broadcasting requirements for
open meetings of the City, except for meetings of the Human Resources Committee and
as otherwise expressly provided by statute, apply to all entities of the City and that such
desire be set forth as a policy of the City.
NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of
Mounds View rescinds Resolution No. 5396 in its entirety.
NOW, THEREFORE, BE IT FURTHER RESOLVED THAT, the City Council of the
City of Mounds View establishes the policy that all meetings of the City or any of its
committees, subcommittees, boards, departments, or commissions which are subject to
the Open Meeting Law, except for meetings of the Human Resources Committee and as
otherwise expressly provided by statute, also be subject to the requirement that the
meeting be broadcast via cable television, when sufficient staff is available to facilitate the
cable broadcasting of the meeting.
Adopted this 11th day of December, 2000.
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\12-11-00\Item 07E--Res 5498 & 5501, Establishing A Human Resources Committee--Kathleen Miller.doc
Attest: _____________________________________
Dan Coughlin, Mayor
(SEAL) _____________________________________
Kathleen Miller, City Clerk-Administrator
Item No: 7F
Meeting Date: December 11, 2000
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Community Development Director
Item Title/Subject: Consideration of Resolution 5488, a Resolution
Approving a Wetland Alteration Permit to Allow the
Excavation within a Designated Wetland to Restore
Open Water and to promote Wildlife Habitat, 7373
and 7375 Knollwood Drive
Date of Report: December 7, 2000
Discussion:
On October 31, 2000, Rice Creek Watershed District (RCWD) approved permits to
allow for the excavation and alteration of designated wetlands on properties located at
7373 and 7375 Knollwood Drive. The applicants desired to remove some of the
sediment that had built up within the designated wetlands to restore the open-water
features of the wetland. This had been done once before in 1955 for the same
purpose.
The City Engineer has reviewed the applications and was satisfied that the work to be
performed is consistent with the City’s wetland zoning requirements as well as the
City’s Surface Water Management Plan.
This item was discussed by the City Council on December 4, 2000, at which time staff
was directed to draft a resolution of approval and to explore the feasibility of a joint
permit approval process with Rice Creek Watershed District.
Recommendation:
Approve Resolution 5488.
_____________________________________
James Ericson, Community Development Director
Attachment:
1. Resolution 5488
P:\DATA\GROUPS\COMDEV\DEVCASES\WA00-001\Council Report - Dec 11, 2000.doc
RESOLUTION NO. 5488
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A WETLAND ALTERATION PERMIT FOR CHARLES
FISCHER AND GARY AND JANET REINECKE, 7375 AND 7373 KNOLLWOOD
DRIVE; MOUNDS VIEW PLANNING CASE WA00-001 AND WA00-002
WHEREAS, Charles Fischer And Gary And Janet Reinecke have requested approval of a
Wetland Alteration Permit to excavate within a wetland area on their respective properties for
which they are owner of record, properties legally known as:
Lot 109, Spring Lake Park Knolls, Ramsey County, Minnesota and
Lot 110, Spring Lake Park Knolls, Ramsey County, Minnesota
WHEREAS, said properties are within a designated wetland area as defined by the City’s
Wetland Zoning District maps; and,
WHEREAS, the property owners are requesting City approval to excavate within the
wetland area to restore an open-water area of the wetland; and,
WHEREAS, the City Council has found that wetlands within the City, as part of the
ecosystem, are critical to the present and future health, safety and general welfare of the land,
animals and people within the City, as well as within the Rice Creek Watershed District; and,
WHEREAS, the City Council has in mind its statutory obligation to comply with
Chapters 104, 105 and 112 of Minnesota State Law, the regulations of Rice Creek Watershed
District, Regulations of the Department of Natural Resources, including provisions for protected
waters, Public Law 92.500 (Federal Water Pollution Control Act), open space policies of the
Metropolitan Council and its guidelines encouraging protection and enhancement of marshes,
wetlands in the flood plain area and the public interest in preventing irreparable destruction or
deterioration of valuable natural resources; and,
WHEREAS, Section 1010.08 of the Municipal Code states that a Wetland Alteration Permit
is required when any activities encroach into a designated wetland; and,
WHEREAS, Rice Creek Watershed District (RCWD) on October 2, 2000, and October
31, 2000, approved the issuance of watershed permits for the requested activity; and,
WHEREAS, all grading and excavation activities are to be restricted to the subject
properties and shall not disturb any area beyond the subject properties; and,
WHEREAS, representatives from the City’s engineer have reviewed the request and
have determined that the proposed activity will not negatively impact the wetland or the
subwatershed.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves the Wetland Alteration Permit requested by Charles Fischer And Gary And Janet
Reinecke, 7375 And 7373 Knollwood Drive, contingent upon the following:
1. No waste--solid, hazardous or otherwise--shall be allowed to enter directly or
indirectly into the wetland.
2. All conditions of the RCWD permit shall be observed and met.
3. Grading of the site shall not deviate from the approved plans without the express
written consent of the Director of Public Works after review by the City Engineer.
4. Adequate erosion control measures designed to limit soil loss from the development
site shall be installed prior to construction activity as approved by RCWD.
Adopted this 11th day of December , 2000.
______________________________________
Dan Coughlin, Mayor
ATTEST:
______________________________________
Kathleen Miller, City Clerk/Administrator
(SEAL)
N:\DATA\GROUPS\COMDEV\DEVCASES\WB00-002\CC RESOLUTION 5437.DOC
Item No: 7G
Meeting Date: December 11, 2000
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Community Development Director
Item Title/Subject: Discussion Regarding Proposed Minor Subdivision of
8480 Eastwood Road
Date of Report: December 9, 2000
Background:
Richard Cary, representing the property owners Sharlee and Peter Cleveland, is
requesting approval of a minor subdivision of 8480 Eastwood Road, a corner lot
fronting on Eastwood Road and County Road J. Minor subdivisions are those divisions
of land less than two acres in size in which only one additional lot is created.
The 32,738 square foot lot is zoned R-1, single family residential and is designated as
single family detached according to the Comprehensive Plan. The lot split will create a
new 14,202 square foot lot facing old County Road J leaving 18,536 square feet for
the lot with the existing home. Both lots would conform to all zoning and subdivision
code requirements.
The applicant has submitted a certificate of survey which describes the proposed
subdivision.
Discussion:
Staff has forwarded the certificate of survey to the City’s engineering technician, the
City’s attorney as well as the Ramsey County traffic engineer for review. Other than
the need to dedicate perimeter easements, the subdivision request is straightforward
and does not pose any issues.
This subdivision will be subject to park dedication requirements. The fee is 5% of the
land value of the land subdivided, less the value of any land already improved with
single-family residential dwellings. In this case, the fee would apply to 14,202 square
feet of land at an assessed value of $0.97 a square foot. The extrapolated value for
the lot would be $13,776, of which five percent would amount to a fee of $689. This
fee would need to be paid prior to the City approving the subdivision
The Planning Commission has reviewed this request at their meeting on December 6,
2000 and has forwarded a recommendation of approval as indicated in the attached
Resolution 642-00.
Subdivision Report
December 11, 2000
Page 2
Recommendation:
Staff and the Planning Commission recommend approval of attached Resolution 5489,
a resolution approving the minor subdivision of 8480 Eastwood Road with stipulations.
_____________________________________
James Ericson, Community Development Director
Attachments:
1. Survey (separate attachment)
2. Planning Commission Resolution 642-00
3. Resolution 5489
G:\DATA\GROUPS\COMDEV\DEVCASES\MI00-003\Subdivision Report - Dec 11, 2000.doc
Subdivision Report
December 11, 2000
Page 2
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 642-00
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A MINOR SUBDIVISION
OF 8480 EASTWOOD ROAD, REQUESTED BY RICHARD CARY, REPRESENTING
PROPERTY OWNERS SHARLEE & PETER CLEVELAND;
MOUNDS VIEW PLANNING CASE NO. MI00-003
WHEREAS, Richard Cary, representing property owners Sharlee and Peter Cleveland,
has requested approval of a minor subdivision of 8480 Eastwood Road, property zoned R-1,
Single Family Residential, and legally-described as follows:
The north 175 feet (measured at right angles to the north line thereof) of the following
described tract; that part of the Northeast Quarter (NE 1/4) of Section 6, Township 30
north, Range 23 west described as follows; Beginning at a point 1584 feet east and
2835 feet north of the southwest corner of said Northeast Quarter, thence west parallel
with the south line of said Northeast Quarter a distance of 264 feet; thence north and
parallel with the west line of said Northeast Quarter a distance of 537.98 feet; thence
east on the north line of said Northeast Quarter a distance of 264 feet, thence south
parallel with the west line of sold Northeast Quarter c distance of 529.05 feet to the point
of beginning, excepting therefrom the north 33 feet thereof and also excepting the east
25 feet thereof.
WHEREAS, the applicant proposes to subdivide the west 100 feet from the lot to create a
buildable lot fronting County Road J (North County Line) with a proposed legal description as
follows:
The west 100 feet of the north 175 feet (measured at right angles to the north line
thereof) of the following described tract; that part of the Northeast Quarter (NE 1/4) of
Section 6, Township 30 north, Range 23 west described as follows; Beginning at a point
1584 feet east and 2835 feet north of the southwest corner of said Northeast Quarter,
thence west parallel with the south line of sold Northeast Quarter a distance of 264 feet;
thence north and parallel with the west line of said Northeast Quarter a distance of
537.98 feet; thence east on the north line of said Northeast Quarter o distance of 264
feet; thence south parallel with the west line of said Northeast Quarter a distance of
529.05 feet to the point of beginning, excepting therefrom the north 33 feet thereof.
WHEREAS, the Planning Commission has reviewed the applicant’s request for a minor
subdivision and has determined that it is in conformance with Chapters 1104, 1201, and 1202 of
the Municipal Code; and
WHEREAS, the Planning Commission finds that the applicant’s request for a minor
subdivision is in conformance with the Comprehensive Plan; and,
WHEREAS, the applicant has submitted a Survey for the above described property; and,
Subdivision Report
December 11, 2000
Page 2
WHEREAS, the City Attorney, the Engineering Technician and Public Works Director
for the City of Mounds View have reviewed the proposed minor subdivision and survey and have
found it acceptable; and,
WHEREAS, the Ramsey County Traffic Engineer has reviewed the survey and has stated
that the lot split should have no adverse effect on traffic operations of County Road J; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4, a park dedication fee in the
amount of $689 is applicable with this proposed minor subdivision.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission
recommends approval of the minor subdivision of 8480 Eastwood Road, subject to the following
stipulations:
1. Prior to the City Council approving this subdivision, the applicant shall submit the
required park dedication fee in the amount of $689.00.
2. The Survey shall be entitled “Certificate of Survey” and be revised to show a five-foot
perimeter drainage and utility easements along the rear and side property lines and a
ten-foot drainage and utility easement along the front property lines abutting either
Eastwood Road or County Road J. Text shall be added to the Survey which states,
“Separate drainage and utility easement documents have been executed and recorded
with Ramsey County.”
3. The applicant shall arrange for the drafting, execution and recordation of an easement
document dedicating in the favor of Parcel A the south fifteen-feet of Parcel B for
sanitary sewer access. This document shall be reviewed by the City Attorney and
shall be placed on file with the City for reference.
4. The applicant shall be responsible for obtaining an access permit from Ramsey County
for any and all work occurring within the County right of way.
5. The applicant shall record the City Council resolution of approval, the Survey and the
easement documents with Ramsey County within thirty (30) days of final adoption,
and present proof of such recording to the City of Mounds View. Failure to record
these documents or provide proof of such recordation shall cause this approval to be
null and void.
BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs staff
to forward this resolution to the City Council prior to approval of the minutes.
Adopted this 6th day of December, 2000.
Subdivision Report
December 11, 2000
Page 2
__________________________________________
Jerry Peterson, Planning Commission Chairperson
ATTEST:
__________________________________________
James Ericson, Community Development Director
(SEAL)
G:\DATA\GROUPS\COMDEV\DEVCASES\MI00-003\RES. 642-00.DOC
Subdivision Report
December 11, 2000
Page 2
RESOLUTION NO. 5489
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A MINOR SUBDIVISION OF 8480 EASTWOOD ROAD,
REQUESTED BY RICHARD CARY, REPRESENTING PROPERTY
OWNERS SHARLEE & PETER CLEVELAND;
MOUNDS VIEW PLANNING CASE NO. MI00-003
WHEREAS, Richard Cary, representing property owners Sharlee and Peter Cleveland,
has requested approval of a minor subdivision of 8480 Eastwood Road, property zoned R-1,
Single Family Residential, and legally-described as follows:
The north 175 feet (measured at right angles to the north line thereof) of the following
described tract; that part of the Northeast Quarter (NE 1/4) of Section 6, Township 30
north, Range 23 west described as follows; Beginning at a point 1584 feet east and
2835 feet north of the southwest corner of said Northeast Quarter, thence west parallel
with the south line of said Northeast Quarter a distance of 264 feet; thence north and
parallel with the west line of said Northeast Quarter a distance of 537.98 feet; thence
east on the north line of said Northeast Quarter a distance of 264 feet, thence south
parallel with the west line of sold Northeast Quarter c distance of 529.05 feet to the point
of beginning, excepting therefrom the north 33 feet thereof and also excepting the east
25 feet thereof.
WHEREAS, the applicant proposes to subdivide the west 100 feet from the lot to create a
buildable lot fronting County Road J (North County Line) with a proposed legal description as
follows:
The west 100 feet of the north 175 feet (measured at right angles to the north line
thereof) of the following described tract; that part of the Northeast Quarter (NE 1/4) of
Section 6, Township 30 north, Range 23 west described as follows; Beginning at a point
1584 feet east and 2835 feet north of the southwest corner of said Northeast Quarter,
thence west parallel with the south line of sold Northeast Quarter a distance of 264 feet;
thence north and parallel with the west line of said Northeast Quarter a distance of
537.98 feet; thence east on the north line of said Northeast Quarter o distance of 264
feet; thence south parallel with the west line of said Northeast Quarter a distance of
529.05 feet to the point of beginning, excepting therefrom the north 33 feet thereof.
WHEREAS, the Mounds View City Council has reviewed the applicant’s request for a
minor subdivision and has determined that it is in conformance with Chapters 1104, 1201, and
1202 of the Municipal Code; and
WHEREAS, the Mounds View City Council finds that the applicant’s request for a minor
subdivision is in conformance with the Comprehensive Plan; and,
WHEREAS, the applicant has submitted a Survey for the above described property; and,
Subdivision Report
December 11, 2000
Page 2
WHEREAS, the City Attorney, the Engineering Technician and Public Works Director
for the City of Mounds View have reviewed the proposed minor subdivision and survey and have
found it acceptable; and,
WHEREAS, the Ramsey County Traffic Engineer has reviewed the survey and has stated
that the lot split should have no adverse effect on traffic operations of County Road J; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4, a park dedication fee in the
amount of $689 is applicable with this proposed minor subdivision.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves
the minor subdivision of 8480 Eastwood Road, subject to the following stipulations:
3. The applicant shall submit the required park dedication fee in the amount of $689.00.
4. The Survey shall be entitled “Certificate of Survey” and be revised to show a five-foot
perimeter drainage and utility easements along the rear and side property lines and a
ten-foot drainage and utility easement along the front property lines abutting either
Eastwood Road or County Road J. Text shall be added to the Survey which states,
“Separate drainage and utility easement documents have been executed and recorded
with Ramsey County.”
3. The applicant shall arrange for the drafting, execution and recordation of an easement
document dedicating in the favor of Parcel A the south fifteen-feet of Parcel B for
sanitary sewer access. This document shall be reviewed by the City Attorney and
shall be placed on file with the City for reference.
4. The applicant shall be responsible for obtaining an access permit from Ramsey County
for any and all work occurring within the County right of way.
5. The applicant shall record the City Council resolution of approval, the Survey and the
easement documents with Ramsey County within thirty (30) days of final adoption,
and present proof of such recording to the City of Mounds View. Failure to record
these documents or provide proof of such recordation shall cause this approval to be
null and void.
Adopted this 11th day of December, 2000.
__________________________________________
Dan Coughlin, Mayor
ATTEST:
__________________________________________
Kathleen Miller, City Clerk / Administrator
(SEAL)
Subdivision Report
December 11, 2000
Page 2
G:\DATA\GROUPS\COMDEV\DEVCASES\MI00-003\RES. 5489.DOC
Item No: 7H
Meeting Date: December 11, 2000
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Community Development Director
Item Title/Subject: Discussion Regarding the Highway 10 Design
Consultant RFP
Date of Report: December 9, 2000
Background:
Based on meetings with City staff, the Highway 10 Steering Committee and
representatives of the business community, Springsted has prepared a draft Request
For Proposals (RFP) for a design consultant to develop and recommend a Highway 10
reconstruction and revitalization plan. The RFP is identified as one of the short-term
administrative actions to support the approved Highway 10 Action Plan.
Discussion:
The attached RFP, which received a very thorough review from the Highway 10
Steering Committee, was reviewed by the Council at its worksession on December 4,
2000. The Council suggested that the deadline for consultants to respond to the RFP
be extended to allow for the greatest possible number of responses. The response
deadline was changed from January 31 to February 16, with the ensuing dates
extended by the same length of time.
Recommendation:
Staff and the Highway 10 Steering Committee are recommending approval of
Resolution 5499, a resolution authorizing the distribution of the Highway 10 Request
For Proposals (RFP.)
_____________________________________
James Ericson, Community Development Director
H:\DATA\GROUPS\COMDEV\SPECPROJ\Sp077.00 (Highway 10)\12-11-00 City Council Report.doc
RESOLUTION 5499
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE DISTRIBUTION OF A REQUEST FOR PROPOSALS (RFP) FOR A
DESIGN CONSULTANT TO DEVELOP AND RECOMMEND A HIGHWAY 10 RECONSTRUCTION AND
REVITALIZATION PLAN,
SPECIAL PLANNING CASE SP077-00
WHEREAS, the City of Mounds View desires to employ the services of a design consultant to develop and
recommend a Highway 10 reconstruction and revitalization plan; and,
WHEREAS, based upon the City’s direction and the efforts of the Highway 10 Steering Committee,
Springsted Incorporated drafted a Request For Proposals (RFP), attached hereto as Exhibit A; and,
WHEREAS, the RFP seeks a qualified design consultant to address the following generally described issues:
1. What can be done along the Highway 10 corridor to increase pedestrian and traffic safety?
2. What can be done to change the appearance of the Highway 10 corridor from a freeway to a
community boulevard and enhance community identity?
3. What can be done with the Highway 10 corridor to encourage economic development?
WHEREAS, the RFP was identified as one of the short-term administrative actions to support the approved
Highway 10 Action Plan; and,
WHEREAS, the proposals are to be received by the City no later than February 16, 2001.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby authorize staff
to distribute the Request For Proposals for a design consultant to develop and recommend a Highway 10
reconstruction and revitalization plan.
Adopted this 11th day of December, 2000.
______________________________
Dan Coughlin, Mayor
ATTEST:
_______________________________
Kathleen Miller, City Clerk / Administrator
(SEAL)
H:\DATA\GROUPS\COMDEV\SPECPROJ\Sp077.00 (Highway 10)\RESOLUTION 5499.doc
EXHIBIT A.
City of Mounds View, Minnesota
Request for Proposals
For
Design Consultant to Develop and Recommend
A Highway 10 Reconstruction and Revitalization Plan
RFP ISSUED: December 14, 2000
Proposals Due: February 16, 2001 at 4:00 p.m.
Submit Proposals to:
City of Mounds View
City Hall
2401 Highway 10
Mounds View, Minnesota 55112
(763) 717-4021
Attn.: Jim Ericson
Community Development Director
I. Overview
Background
The City of Mounds View, Minnesota, is requesting proposals from qualified firms to serve
as design consultant to develop and recommend a specific County Highway 10 Corridor
Reconstruction and Revitalization Plan.
As perhaps the most dominant physical feature of the City, the Highway 10 corridor has
influenced traffic patterns and adjacent land use for many years. Originally designed to
serve as a rural highway, Highway 10 continues to function as a major thoroughfare for
traffic traveling to and from the northwest metropolitan area. Mounds View citizens have
expressed concerns about the speed of vehicles traveling Highway 10 and the safety of
pedestrians along the highway for many years. The recent death of a Mounds View youth,
struck while crossing the highway, has amplified these concerns and renewed the call for an
action plan to address highway safety and other issues.
Highway 10 has been the focus of substantial studies examining various options to enhance
the corridor’s safety and address related issues including the community’s appearance and
identity, preserving environmental resources, and encouraging economic development.
While Highway 10 was under the jurisdiction of the Minnesota Department of Transportation
(MnDOT), city officials had only limited opportunities to address these issues. However, a
new segment of U.S. 10 opened in 1999, followed by the State’s turn-back of old Highway
10—running through Mounds View, Spring Lake Park, and Blaine—to Ramsey and Anoka
counties. This turn-back offers the City of Mounds View an unprecedented opportunity to
define and guide the future of the Highway 10 Corridor, in conjunction with Ramsey County.
Questions the design consultant will be asked to address in the reconstruction plan are:
4. What can be done along the Highway 10 corridor to increase pedestrian and
traffic safety?
5. What can be done to change the appearance of the Highway 10 corridor from a
freeway to a community boulevard and enhance community identity?
6. What can be done with the Highway 10 corridor to encourage economic
development?
Basic City Information
Mounds View has been a municipal corporation since 1958. The City operates under a
Home Rule Charter, which was adopted in 1979. The Charter was most recently amended
on March 14, 1998. The City is governed by a Mayor and four City Council members, all of
whom are elected at large. The Council employs a City Administrator who is responsible for
administering Council policy and managing City business on a daily basis.
Mounds View is located in northern Ramsey County, approximately eight miles north of the
City of St. Paul. The City encompasses an area of approximately 4.25 square miles. Since
1970, the City’s population growth has been:
Year Population % Increase
(Decrease)
1970 10,599 -
1980 12,593 16.0%
1990 12,541 (0.4%)
2000 ____12,950___ 0.3%__
Taxable Market Value & Net Tax Capacity by class of property:*
Taxable Market Value Net Tax Capacity
Dollar % of Total Dollar % of Total
Residential $317,422,650 75.16% $3,802,034 54.84%
Commercial & Industrial 74,929,700 17.74% 2,517,814 36.31%
Mobile Home Park 5,915,600 1.40% 118,312 1.71%
Apartments 24,073,400 5.70% 495,229 7.14% TOTAL $422,341,350 100.00% 6,933,389 100.00%
* December 31, 1999
II. Scope of Services
The City of Mounds View is requesting proposals from qualified consultants to perform the
following tasks related to the City of Mounds View CSAH 10 Corridor:
Task 1: Review the City of Mounds View Comprehensive Plan and previous research
and reports conducted regarding the CSAH 10 Corridor.
Task 2: Prepare a plan for involvement of community members, land and business
owners, and public agencies potentially affected by the proposed project.
Included should be specific plans for working with Ramsey County
Task 3: Prepare and implement a plan for involving other City Commissions and
Committees such as the Economic Development Commission, Planning
Commission, and Park and Recreation Commission.
Task 4: Develop and recommend a transportation and safety coordination plan
addressing unmet needs and identifying potential improvements.
Task 5: Develop and recommend an urban design/corridor enhancement plan.
• Identify the constraints and opportunities presented by the existing
condition and appearance of the CSAH 10 Corridor.
• Develop recommendations for land use, property improvements, and
urban design for the CSAH 10 Corridor.
Task 6: Develop and recommend a plan designed to encourage economic
development along the CSAH 10 Corridor.
• Identify strategic parcels for economic development along the CSAH 10
Corridor.
• Recommend a strategic plan for the economic development of the CSAH
10 Corridor including potential land use patterns, retention, marketing,
and business recruitment strategies.
Task 7: Develop and recommend implementation strategies for the plans
recommended above:
Transportation and Safety Plan
Urban Design/Corridor Enhancement Plan
Economic Development Plan
Task 8: Prepare detailed cost estimates involved with implementing the
recommended plans.
• Identify impact on public/private utilities and drainage facilities including
wetland manipulation.
• Prepare cost estimates of capital improvements, program and ordinance
changes, and various proposed implementation strategies.
• Identify other potential costs necessary to implement the proposed plans.
III. Desired Qualifications of Consultant
Experience in highway design and reconstruction work
Demonstrated experience in public and agency involvement
Understanding of impact of highway development on economic development
Demonstrated ability to work well with clients
Breadth of expertise on various aspects of design process
Ability to meet project timeline
Experience in dealing with multiple jurisdictions
IV. Organization of the proposal
Proposals should include responses to each of the following items. Include sample work
products as appropriate to address the services expected from the consultant, as outlined in
Section II, “Scope of Services.” Please construct your responses in the same order as listed
below to facilitate review and comparison by the review committee.
1. Provide a general profile of the firm and identify the primary office serving the City of
Mounds View.
2. Identify the professional staff assigned to work on this project. Indicate who is to be
the lead representative and the role to be played by other team members. Include
relevant experience vitae for each team member. If there is an intent to “partner”
with another firm on any part of this project, provide specific detail on the firm, their
role and function, team members, and responsibility assigned.
3. Summarize your firm’s support service capability; i.e., technology and research
capabilities. Indicate whether the support service will be provided by the firm or
outsourced.
4. Provide in detail an overview of the firm’s approach and work plan, including an
outline of project tasks as they are to occur, expected information requirements, City
effort and resources required.
5. Describe how your firm intends to involve the community and public agencies in the
process.
6. Provide a time schedule for all phases of the study from start to final implementation.
Indicate how your firm intends to report progress being made on different phases of
the project.
7. Provide a list of at least three (3) recent public sector references including agency
name, address, and name of a specific contact person.
8. Provide a fee structure and task-by-task budget of professional effort and charges
consistent with understanding of the project.
V. Terms and Conditions
1. The City reserves the right to reject any or all proposals or to award the contract to
another consultant if the successful applicant does not execute a contract within
seven (7) days after the award of the proposal.
2. The consultant must deliver ten (10) copies of its proposals to the City Hall no later
than 4:00 p.m., January 31, 2001. The address and telephone number is:
City of Mounds View
City Hall
2401 Highway 10
Mounds View, Minnesota 55112
(763) 717-4021
3. The City reserves the right to request clarification of the information submitted and to
request additional information of one or more applicants.
4. Any proposal may be withdrawn up until the date and time set above for the opening
of the proposals. Any proposals not withdrawn shall constitute an irrevocable offer,
for a period of thirty (30) days, to provide to the City the services set forth in the
attached specifications, or until one or more of the proposals has been approved by
the City.
5. If, through any cause, the consultant shall fail to fulfill in a timely and proper manner
the obligations agreed to, the City shall have the right to terminate its contract by
specifying the date of termination in a written notice to the consultant at least fifteen
(15) working days before the termination date. In this event, the consultant shall be
entitled to just and equitable compensation for any satisfactory work completed.
6. Any agreement or contract resulting from the acceptance of a proposal shall be on
forms either supplied by or approved by the City, and shall contain, as a minimum,
applicable provisions of the Request for Proposal. The city reserves the right to
reject any agreement that does not conform to the Request for Proposal and any City
requirements for agreements and contracts.
7. The selected consultant shall not subcontract or assign any interest in the contract
and shall not transfer any interest in the same without prior written consent of the
City.
8. No reports, information, or data given to or prepared by the consultant under contract
shall be made available to any individual or organization by the firm without the prior
written approval of the City.
9. All data, documents and other information provided to the City by the consultant as a
result of this Request for Proposal shall become the property of the City and subject
to its disposal.
10. All costs associated with the preparation of a proposal in response to the Request
for Proposal shall be the responsibility of the consultant submitting the proposal.
11. The consultant will be expected to meet with city officials at City Hall as needed
during the course of the project.
12. The City expects the consultant to respond to routine questions on the phone which
do not require considerable research on a complimentary basis.
13. Should the consultant merge or be purchased by another individual or firm, contract
continuation would be at the City’s option.
14. As this is a request for proposal and not a bid, the City reserves the right to negotiate
with any party and on any matter.
VI. Interviews
The City may select two or more consultants for oral presentations. Each firm will give a
presentation summarizing their qualifications and their approach to the project. The
presentation will be followed by a question-and-answer period. The individuals who will be
assigned to the project will be expected to make the oral presentation.
VII. Evaluation of Proposals
Proposals will be evaluated based on the following criteria:
1. Responsiveness of the proposal in clearly stating an understanding of the work to be
performed for the City.
2. Competence of team, including technical education and training, experience in
highway design and engineering work, availability of adequate personnel, and firm’s
support service capability.
3. Relevant experience in similar projects.
4. Demonstrated capacity to successfully design an approach and work plan to meet
project requirements and then fulfill the requirements of the plan.
5. Fee schedule
6. References
VIII. Schedule of Events
The following schedule of events for selection of a consultant and completion of the project
has been established:
Requests for Proposals available December 14, 2000
Deadline for submission of proposals February 16, 2001
Interview of Final Candidates March 1-2, 2001
Council appoints Consultant March 12, 2001
Project Starting Date March 13, 2001
All questions regarding this request for proposal are to be directed to:
Jim Ericson
Community Development Director
763-717-4021
All proposers should be aware that any communications with other City officials, either
elected or appointed, after the date this request is issued will cause the firm’s proposal to be
automatically rejected.
H:\DATA\GROUPS\COMDEV\SPECPROJ\Sp077.00 (Highway 10)\Highway 10 RFP.doc
Item No. 7K
Meeting Date: December 11, 2000
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; EDA: EDA Business
City of Mounds View Staff Report
To: Mounds View Mayor and City Council
From: Jim Ericson, Community Development Director
Item Title/Subject: Saturn Transportation Request to Sublease Building A of Mounds View
Business Park
Date of Report: December 10, 2000
Discussion:
As the Council will recall from its last meeting on December 4, 2000, Saturn Transportation desires
to move its corporate offices, warehousing operation, and fleet of semi-trailers to Mounds View
Business Park Building A. The building’s location is illustrated below:
The Council agreed to allow Saturn to occupy Mounds View Business Park Building A only if Saturn
complied with the following conditions:
1. Saturn shall not park more than 26 trailers on the property at any one time.
2. Saturn shall submit verifiable proof of off-site trailer storage.
3. Truck access to the facility shall be via Highway 10, utilizing Quincy Street, Woodale Drive or
Program Avenue. At no time shall trucks be allowed north of Woodale Drive.
4. Saturn shall execute a document in which it agrees to abide by the conditions 1-3 above.
Jim McMahon, President of Saturn Transportation, has agreed in writing to these conditions and has
submitted a letter from United Trailer Leasing to address condition #2.
Recommendation:
Staff has drafted for Council’s consideration Resolution 5502, a resolution approving Saturn’s request
to occupy Mounds View Business Park Building A subject to Saturn’s execution of a document in
which it agrees to the conditions identified above.
______________________________________
Jim Ericson, Community Development Director
(763) 717-4021
Attachments:
1. Letter from James McMahon, dated 12/5/00
2. Letter from United Trailer Leasing, dated 12/7/00
3. Resolution 5502
J:\DATA\USERS\JIME\SHARE\City Council Stuff\Misc Reports\Saturn Report - Dec 11, 2000.doc
RESOLUTION 5502
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION GRANTING CONDITIONAL APPROVAL TO
SATURN TRANSPORTATION TO RELOCATE ITS OPERATIONS TO BUILDING A
OF MOUNDS VIEW BUSINESS PARK
WHEREAS, Saturn Transportation Company desires to move its operations to Building A of Mounds
View Business Park; and,
WHEREAS, Saturn Transportation has a fleet of semi trailers and is in the business of transporting retail
store fixtures for its clients to various locations throughout the country; and,
WHEREAS, as a result of its operation, Saturn Transportation would need to park semi trailers on the
property; and,
WHEREAS, because of the community’s heightened focus on Highway 10 and the potential for increased
truck traffic in residential areas, the City Council is choosing to examine closely those uses seeking to locate within
the business parks.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby allow Saturn
Transportation Company to occupy Building A of Mounds View Business Park contingent upon Saturn executing an
agreement in which it agrees to the following conditions of occupancy:
5. Saturn shall not park more than 26 trailers on the property at any one time.
6. Saturn shall submit verifiable proof of off-site trailer storage.
7. Truck access to the facility shall be via Highway 10, utilizing Quincy Street, Woodale Drive or Program
Avenue. At no time shall trucks be allowed north of Woodale Drive.
NOW, THEREFORE, BE IT FURTHER RESOLVED that occupancy is approved upon receipt of the
executed agreement.
Adopted this 11th day of December, 2000.
_______________________________
Dan Coughlin, Mayor
ATTEST
_______________________________
Kathleen Miller, City Clerk / Administrator
(SEAL)
J:\DATA\USERS\JIME\SHARE\City Council Stuff\Misc Reports\RESOLUTION 5502.doc
Item No: 7L
Meeting Date: December 11, 2000
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Community Development Director
Item Title/Subject: Consideration of Resolution 5494, a Resolution
Appointing Kathi Osmanson as the Certified Building
Official for the City of Mounds View
Date of Report: December 10, 2000
Discussion:
Kathi Osmanson, the City’s Building Inspector, is now certified as a Building Official
and as such will be assuming the role and responsibilities of the Building Official for
the City of Mounds View. Ms. Osmanson has been serving as the City’s building
inspector since the City entered into a contract with the Fire Department in 1999.
She will be replacing Connie Forsythe, who was hired by the fire department solely to
provide building official services for the City until such time that Ms. Osmanson
became certified.
Recommendation:
Approve Resolution 5494.
_____________________________________
James Ericson, Community Development Director
Attachment:
1. Resolution 5494
L:\DATA\USERS\JIME\SHARE\City Council Stuff\Misc Reports\Building Offficial report - Dec 11, 2000.doc
RESOLUTION 5494
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING KATHI OSMANSON AS THE CERTIFIED BUILDING OFFICIAL FOR
THE CITY OF MOUNDS VIEW
WHEREAS, the City of Mounds View has entered into an agreement with the Spring Lake Park-Blaine-
Mounds View Fire Department for building official services for the City of Mounds View; and,
WHEREAS, the contract requires that an individual be named as the certified Building Official; and,
WHEREAS, Kathi Osmanson is duly certified by the State of Minnesota Commissioner of Administration
to perform Building Official services; and,
WHEREAS, the Uniform Building Code holds that the Building Official, when acting in good faith and
without malice in the discharge of duties, has a suit brought against them, shall not be held personally liable;
moreover, that the City shall indemnify said official from any judgment resulting therefrom.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that Kathi
Osmanson, through contract with the Spring Lake Park-Blaine-Mounds View Fire Department, is the certified
Building Official for the City of Mounds View; moreover, that the City of Mounds View agrees to indemnify the
aforementioned official, who, when acting in good faith and without malice, has a judgment rendered against them.
Adopted this 11th day of December, 2000.
_____________________________________
Dan Coughlin, Mayor
ATTEST
_____________________________________
Kathleen Miller, City Clerk / Administrator
(SEAL)
J:\DATA\USERS\JIME\SHARE\City Council Stuff\Misc Reports\RESOLUTION 5494.doc
SJR-187977v1
MU125-14
1
Item No. 10A
Staff Report No.
Meeting Date: December 11, 2000
Type of Business: P.H.
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Michael Ulrich, Director of Public Works
Item Title/Subject: Continuation of Public Hearing, Considering Amending Chapter
906 of the Municipal Code, Entitled” Responsibility for Repairs”
Date of Report: August 29, 2018
This Public Hearing was continued to December 11, 2000, to consider additional Council and
resident input. For Council’s consideration is Ordinance No. 673 and Resolution No. 5487.
_________________________________
Michael Ulrich, Director of Public Works
SJR-187977v1
MU125-14
2
ORDINANCE NO. 673
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 900, CHAPTER 906 OF THE MOUNDS VIEW
MUNICIPAL CODE BY AMENDING SECTION 906.04, SUBD. 4 AS TO WATER
METERS AND THE RESPONSIBILITY OF REPAIRS FOR WATER SERVICE LINES
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. Section 906.04, Subd. 4 of the Mounds View Municipal Code relating to water
meters and the responsibility of repairs for water service lines is hereby amended by the addition of
the bold and underlined language and deletion of the bold and stricken language as follows:
Subd. 4. Liability for Repairs: After the initial connection has been made to the
watermain, the applicant or the occupant or other user of such premises shall be
liable for City shall perform, in its sole discretion and subject to the receipt of
permission and a right of entry agreement, except in cases of emergency
affecting the public health, safety and welfare, all leak-associated repairs
between the water main and the structure located on the premise. It shall be in the
sole discretion of the City to repair or replace the leaking water service line.
The City shall, in its sole discretion and subject to the receipt of permission and
a right of entry agreement, except in cases of emergency affecting the public
health, safety and welfare, also assume responsibility for the repair or
replacement of any broken, leaking or malfunctioning curb stop boxes. This
policy permitting City repair between the watermain and structure located on
the premises shall be funded by an additional utility fee and the establishment
of a separate service repair account for each premises. The City Council shall
establish and adopt this utility fee by resolution annually. This service shall be
provided to all single family, duplexes, fourplexes and townhouses. Large
apartment complexes and commercial properties are not included in this
policy. For any repairs performed by the City, the City shall not be responsible
for the restoration of the excavation site, including, but not limited to seeding or
placement of sod, trees, shrubs, flowers, underground irrigation or any other
improvements not specifically mentioned herein which may be disturbed,
destroyed or removed during the repair or replacement of the water service.
The Municipality shall provide, in its sole discretion, only the initial repair or
replacement of any impervious surface, should it be necessary in the performance
of the repair of a leak or break of the property's service. Responsibility for
mMaintenance and protection of the curb stop box shall be that of the applicant,
owner or occupant or other user of the premises, and it shall be the responsibility of
said party to maintain the curb stop box at such height as will ensure that it will
SJR-187977v1
MU125-14
3
remain above the finished grade of the land or property. Nothing herein will prevent
the Municipality from recovering the cost of repairs from the applicant, owner or
other occupant or other user of such premises or any other party in the event it can
be established that said parties were the cause of the damages requiring the repairs.
SECTION 2. This ordinance is effective 30 days after its publication.
Read by the City Council of the City of Mounds View on this 23rd day of October, 2000.
Read and passed by the City Council of the City of Mounds View this 27th day of
November, 2000.
_____________________________________
ATTEST: Dan Coughlin, Mayor
(SEAL)
_____________________________________
Kathleen Miller, Clerk-Administrator
APPROVED AS TO FORM:
_________________________
City Attorney
RESOLUTION NO. 5487
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION CREATING A WATER SERVICE REPAIR FUND
AND ADOPTING A FEE SCHEDULE
WHEREAS, the City Council of the City of Mounds View has amended the Municipal
Code of the City of Mounds View and;
WHEREAS, Chapter 906.04, Subd. 4 Entitled “Responsibility for Repairs” has been
amended to enable the City of Mounds View to enter onto private property to perform repairs on
water services and;
WHEREAS, a separate non-refundable fee of $4.00 per quarter will be added as an
additional charged to all single family units, duplexes, fourplexes and townhouses to fund this
water service repair program and;
WHEREAS, a special account will be established within the Water Department Budget to
fund only these repairs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds
View does hereby create a special account established within the Water Department Budget to
fund the repair or replacement of private water services for all single family units, duplexes,
fourplexes and townhouses and;
BE IT FURTHER RESOLVED that a non-refundable fee of $4.00 per quarter will be
added as an additional charged to all single family units, duplexes, fourplexes and townhouses to
fund this water service repair program and;
Adopted this 11th day of December, 2000.
ATTEST: ______________________________
MAYOR
(SEAL) ______________________________
CITY ADMINISTRATOR
C:\Mike's documents\resolutions\Resolution 5487 Water Service 2.doc
RESOLUTION NO. 5491
ADOPTING THE 2001 PROPERTY TAX LEVY AND GENERAL FUND BUDGET
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
WHEREAS, the City Council conducted numerous meetings, made available detailed copies of said
budget and published summary information on the proposed 2001 Budget in the City newsletter; and
WHEREAS, the City Council held a public hearing in accordance with the State of Minnesota Truth
In Taxation requirements on the proposed 2001 Budget on December 4, 2000; and
WHEREAS, when the Fire Improvement Bonds of 1991 were issued, the Citys 2001 debt service
payment was scheduled to be $78,765, however, due to changes in the allocation of costs between
participating cities, Mounds View’s actual 2001 debt service cost on said bonds will be $68,846.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that
the following appropriations for the calendar year 2001 are hereby approved:
GENERAL FUND: Amount
City Council $ 99,845
Advisory Commissions 7,570
City Administrator 126,955
Elections 5,830
Central Services 409,120
Finance 163,000
Community Development 349,645
Police 1,702,860
Fire 179,267
Streets 357,140
Fleet management 135,710
Recreation 133,965
Parks & Athletic Fields 486,100
Forestry 56,930
Social services 16,082
Contingency 50,000
Transfer To Other Funds 25,000
Community Center 50,000
Fitness Program 4,750
Fire Bonds of 1991 Debt Service 68,846
Total General Fund $4,428,615
Resolution 5491, Page 2
BE IT FURTHER RESOLVED, that following property tax levy for 2001 is hereby approved:
General levy $2,098,070
Fire Improvement Bond levy 68,846
Total 2001 property tax levy $2,166,916
and the City Clerk-Administrator is hereby directed to notify Ramsey County and the State of
Minnesota of said 2001 property tax levy.
BE IT FURTHER RESOLVED, that Attachment A, the 2001 budget and long term financial plan
detail are hereby incorporated with and included as part of this resolution.
Said resolution was declared to have been duly passed and adopted this 11th day of December, 2000.
ATTEST:
Mayor
(SEAL)
City Administrator
RESOLUTION NO. 5492 ADOPTING THE 2001 BUDGETS FOR FUNDS OTHER THAN THE GENERAL FUND
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
WHEREAS, the City prepared and made available detailed budgets at City Hall and published summary
information on the 2001 Budgets for funds other than the General Fund in the City newsletter; and
WHEREAS, the City Council has considered said budgets.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the
following appropriations for the calendar year 2001 are hereby approved:
FUND: Amount Water $1,102,628
Wastewater 1,308,130
Golf 1,133,852
Cable TV 69,395
Community Center 253,352
DARE 2,100
Forfeiture 3,000
Economic Development 470,810
Recycling grant 26,305
Special Project 90,500
Street Lighting 71,770
Street Reconstruction 168,000
Surface Water 78,760
Vehicle & equipment 98,800
BE IT FURTHER RESOLVED, that Attachment A, the 2001 budget and the 2000 long term financial plan
detail, is hereby incorporated with and included as part of this resolution.
Passed and adopted this 11th day of December, 2000.
ATTEST:
Mayor
(SEAL)
City Administrator
RESOLUTION NO. 5493
APPROVING 2000 TRANSFERS
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
WHEREAS, the City adopted budgets for various funds for 2000 which included interfund transfers
for various purposes.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that
the following budgeted transfers for the calendar year 2000 are hereby approved:
From T o Amount
Water Fund General Fund $ 64,500
Sewer Fund General Fund 38,690
Vehicle & Equip General Fund 29,500
Special Projects General Fund 90,000
General Fund Community Center 50,000
General Fund Vehicle & Equipment 25,000
Water Fund Vehicle & Equipment 30,000
Sewer Fund Vehicle & Equipment 30,000
Passed and adopted this 11th day of December, 2000.
ATTEST:
Mayor
(SEAL)
City Clerk-Administrator
ORDINANCE NO. 676
CITY OF MOUNDS VIEW
County of Ramsey
State of Minnesota
An Ordinance adopting the 2000 Long Term Financial Plan
The City Council of the City of Mounds View does hereby ordain:
SECTION I.
The 2000 Long Term Financial Plan was presented in August 2000 and was available for
public inspection in the Office of the City Administrator.
SECTION II.
The 2000 Long Term Financial Plan is hereby adopted.
SECTION III.
This ordinance shall take effect thirty days after the date of its publication.
Introduced and read by the City Council of the City of Mounds View on December 11, 2000.
Read and passed by the City Council of the City of Mounds View this th day of December, 200.
ATTEST:
MAYOR
(SEAL)
CITY ADMINISTRATOR
APPROVED AS TO FORM:
CITY ATTORNEY