HomeMy WebLinkAboutAgenda Packets - 2000/10/23M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\10-23-00\10-23-2000 Council\Agenda - City Council.doc
CITY OF MOUNDS VIEW
CITY COUNCIL AGENDA
MONDAY, OCTOBER 23, 2000
1. CALL MEETING TO ORDER
2. ROLL CALL: Coughlin, Quick, Marty, Stigney, Thomason
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
A. October 10, 2000
5. SPECIAL ORDER OF BUSINESS:
6. REPORTS
7. CONSENT AGENDA
A. Approve Just and Correct Claims
B. Licenses for Approval
C. Resolution to continue participation in the Metropolitan Council Livable
Communities Act Program.
D. Set Public Hearing for 7:05, November 27, 2000 to Consider Ordinance
No. 673, Amending Chapter 906.04, Subd. 4, Entitled “Liability for
Repairs” of the Municipal Code (Water Services)
E. Set Public Hearing for 7:05, November 13, 2000 to Consider Approval of
Mermaid Preliminary Plat.
8. UNFINISHED BUSINESS
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
A. Citizens: Before speaking, must give their full name and address for the
minutes. Please limit your comments to three minutes.
10. COUNCIL BUSINESS
A. Consideration and First Reading of Ordinance No. 673, Amending
Chapter 906.04, Subd. 4, “Liability for Repairs”of the Municipal Code
(Water Services)
B. Consideration of Revised 2000 Affirmative Action Plan - Givonna Reed
C. Discussion of Cable Franchise Applications – Givonna Reed
M:\MasterFiles\1999 thru 2010\2000\City Council\Council Packets\10-23-00\10-23-2000 Council\Agenda - City Council.doc
Mounds View City Council
October 23, 2000
Page –2-
11. Next Council Work Session: Wednesday, November 8, 2000
Next Council Meeting: Monday, November 13, 2000
12. ADJOURNMENT
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Special Meeting
October 10, 2000
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:03 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLL CALL: Coughlin, Marty, Stigney, Thomason, and Quick.
NOT PRESENT: None.
3. APPROVAL OF AGENDA
A. Tuesday, October 10, City Council Agenda.
Mayor Coughlin asked the Council if anyone would like to add items to the agenda.
No additions or corrections were noted.
MOTION/SECOND: Marty/Quick. To accept the October 10, 2000, City Council Agenda as
presented, dispensing with the reading of all ordinances and resolutions unless otherwise
requested.
Ayes – 5 Nays – 0 Motion carried.
4. APPROVAL OF MINUTES
A. Monday, September 25, 2000, City Council Minutes.
Council Member Stigney noted he had one revision but had forgotten it at home.
There were no further changes.
MOTION/SECOND: Marty/Stigney. To accept the Monday, September 25, 2000, City Council
minutes as presented allowing Council Member Stigney to make his correction at a later date.
Ayes – 5 Nays - 0 Motion carried.
Mounds View City Council October 10, 2000
Special Meeting Page 2
6. REPORTS
Council Member Stigney reported he attended the meeting between Rice Creek Watershed
officials and residents regarding the Greenfield ponding project. Mr. Stigney noted there were
several concerns raised by residents at the meeting. Some of the major issues raised were
questions regarding use of the pond once the pond is in place. There will always be a pond and
there could possibly be a park use for the pond. There may be trees taken out to put in the pond.
Residents questioned if a pond is the best use and value of the land. Residents questioned what
the City gets out of putting in the pond other than having a pond in that location. He indicated
there was a lot of opposition to the ponding project and a lot of concern raised by the residents at
the meeting.
Mayor Coughlin noted City Administrator Miller had attended the meeting and inquired as to
whether she had anything to report.
City Administrator Miller reported she was pleased to see representatives from the Rice Creek
Watershed District seemed receptive to working with the residents regarding the concerns raised.
Rice Creek Watershed District expressed a willingness to change the location of the pond to
allow the trees to remain as a noise barrier. The size of the pond was also changed from 12 acres
to 6 acres. Aside from the one resident who did not want a pond under any circumstances
everyone else at the meeting seemed open and willing to negotiate to reach a compromise that
was good for the City and worked for the residents.
Mayor Coughlin expressed his appreciation and thanks to the Mounds View and New Brighton
Police Departments and Irondale High School for their presentation of a mock crash last week.
He noted he was pleased the mock crash coincided with homecoming week and said he hoped it
made the point that underage drinking and driving can have serious consequences.
City Administrator Miller suggested the Council reschedule the November 6, 2000 Work Session
to November 8, 2000 as the Council would need to meet on November 8, 2000 to certify election
results.
MOTION/SECOND: Quick/Marty. To change the regularly scheduled Work Session on
Monday, November 6, 2000 at 6:00 p.m. to Wednesday, November 8, 2000 at 6:00 p.m.
Ayes – 5 Nays – 0 Motion carried.
City Administrator Miller noted she would like authorization to contact an outside financial
agency to look at the numbers provided to the City for the expansion of the golf course.
MOTION/SECOND: Marty/Quick. To authorize Staff to contact an outside financial agency to
review the numbers provided to the City for expansion of the golf course.
Ayes – 5 Nays – 0 Motion carried.
Mounds View City Council October 10, 2000
Special Meeting Page 3
City Attorney Long reported if the proposal on the ballot to change the term of mayor from two
years to four years passes it does not apply to whomever wins the election this time. The winner
of the election this year will be elected to a two-year term and the winner of the next mayoral
election will be seated for four years.
City Attorney Long reported the City Charter has specific provisions as to how special elections
to fill vacancies are to be run. However, state law has changed and supersedes the Charter. The
Charter indicates the person with the third highest vote count would win the seat. There is a new
uniform election law requiring candidates be listed and elected separately. This may require
some housekeeping to the Charter to bring it in line with the new law.
City Attorney Long reported on the status of the billboards at the golf course. There is a legal
question involving whether, based on the fact the city owns the golf course, it is appropriate for
the City to lease billboard space. He noted the matter is going to be heard before an
administrative law judge in the near future. Legal Staff is recommending the City intervene in
the process now before a hearing on the matter is set. Intervening as a party would allow the City
to be heard and to explain their position. Legal Staff estimates legal fees to intervene at
approximately $2,000 to $4,000.
MOTION/SECOND: Quick/Marty. To direct legal Staff to intervene as a party on behalf of the
City in the administrative hearing on the billboard issue.
Ayes – 5 Nays – 0 Motion carried.
Council Member Marty stated his agreement with City Attorney Long noting if the City waited to
intervene there would be a petitioning process that would be more costly for the City. He then
inquired as to which City official should attend the hearing.
City Attorney Long indicated he would like to wait to see what happens with the hearing and
make a decision as to whom would be the best City Staff member to attend.
Council Member Marty inquired if the City would be limited in the number of representatives
they were allowed to send to the hearing.
City Attorney Long indicated the City could use as many people as the City feels is in its best
interest. He noted he believes the zoning issue is the key legal issue and said he would probably
need Community Development Director Jopke to explain the City’s plan for zoning.
Assistant to the City Administrator Reed reported when she circulated a memo last week
regarding the resident who had expressed an interest in serving on the Airport Advisory
Commission she was unaware that a representative had been appointed to that committee. She
has since spoken to the representative who expressed a desire to have an alternate appointed in
order to have more representation at the meeting.
Mounds View City Council October 10, 2000
Special Meeting Page 4
Assistant to the City Administrator Reed noted she had placed information on the ballot
questions into Council Member’s mailboxes. She noted City Administrator Miller and she had
drafted some information to hand out to residents explaining the ballot questions. She requested
direction from Council on those materials.
Mayor Coughlin noted there were two residents who applied for the opening on the Planning and
Zoning Commission. After meeting with both residents Mayor Coughlin noted he felt both
parties were equally qualified and so he had Planning Associate Ericson randomly pick from the
two applications. The person selected to fill the vacancy is Travis L. Serney of 5057 Sunnyside
Road.
MOTION/SECOND: Marty/Thomason. To accept Mayor Coughlin’s recommendation to
appoint Travis L. Serney to the unexpired term on the Planning and Zoning Commission.
Council Member Stigney noted the selected individual had lived in the City for four years and
inquired as to how long the other applicant had lived in the City.
Mayor Coughlin stated he had the application in his office but to his recollection it was
somewhat longer.
Council Member Marty inquired as to whether the Planning Associate and the Mayor had
determined the qualifications of the applicants.
Mayor Coughlin noted he had determined on his own both applicants were equally qualified and
had Planning Associate Ericson “draw lots” to determine who would fill the vacancy.
Mayor Coughlin made a friendly amendment to the motion asking Staff to assign a resolution
number to this matter.
Ayes – 5 Nays – 0 Motion carried.
No further reports were considered.
7. CONSENT AGENDA
A. Approve Just and Correct Claims
B. Licenses for Approval
C. Award of Playground Equipment and Funding
D. Year 2001 SCORE Funding Grant Application
Mayor Coughlin asked the Council if anyone would like to remove items for discussion.
MOTION/SECOND: Thomason/Marty. To Approve the Consent Agenda for Items A, B, C, and
D as presented.
Mounds View City Council October 10, 2000
Special Meeting Page 5
Ayes – 5 Nays – 0 Motion carried.
8. UNFINISHED BUSINESS
None.
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
There was no resident input.
10. COUNCIL BUSINESS
A. Public Hearing, Discussion and Consideration of Resolution 5476, a
Resolution Regarding the Development Stage of the Proposed Mermaid PUD
Mayor Coughlin opened the Public Hearing at 7:25 p.m.
There was no public input.
Planning Associate Ericson explained to Council Dan Hall is seeking City approval of
development stage plans for the proposed Planned Unit Development which contemplates a 70-
room hotel and a 500-seat banquet center to be attached to and integrated with the existing
complex.
He advised that on September 6, 2000, the Planning Commission reviewed and recommended
approval of a set of development stage plans date-stamped August 10, 2000. Prior to City
Council review, however, the plans were amended to such a degree that reapproval by the
Planning Commission was deemed necessary. The Planning Commission reviewed the revised
plans and on October 4, 2000, approved Resolution 637-00 which recommends approval of the
Mermaid’s development stage plans.
Planning Associate Ericson noted, as mentioned at the Work Session meeting on October 2, 2000,
there are a number of changes contemplated by the revised development stage plans. The most
noticeable change is that the hotel has been scaled back to three stories and 70 rooms from the
initial four-story, 96-room plan and that the Perkins site is no longer a component of the Mermaid
expansion. It has been proposed that the restaurant building will be converted to an office use.
The water park, which was a separate building located in the hotel courtyard, is now shown to be
attached to the east wing of the hotel, replaced with parking in the courtyard area.
The total area of the revised PUD is approximately 9.36 acres, which includes the three existing
Mermaid Parcels, the Rent-All parcel, Music Off 10 and the dry holding pond associated with the
business park development. The minimum requirement for a commercial PUD is 5 acres. The
existing business park access drive from County Road H would be shifted to the west to
maximize the contiguous parking area for the proposed development.
Mounds View City Council October 10, 2000
Special Meeting Page 6
Planning Associate Ericson stated the City Council has been provided with a set of plans date-
stamped September 28, 2000, for the proposed expansion. The plans include a preliminary site
plan, a preliminary utility plan, a preliminary grading plan, a preliminary landscape plan, an
existing conditions plan, an overall floor plan, exterior elevations, an enlarged banquet floor
plan, hotel floor plans, and a revised photometric analysis of the site.
Planning Associate Ericson noted the site plan indicates the proposed and anticipated
configuration of the development. As shown on this plan, a total of 828 parking stalls would be
required with the addition of the hotel and the banquet center. The plans indicate that a total of
832 spaces can be provided on the site, but only if the parking lot setbacks are reduced from the
B-3 zoning district-required 30 feet to five feet along Highway 10 and County Road H. Such a
reduction in the setback requirement is allowed via the PUD process, which explicitly states that
a purpose and intent of the PUD is to allow for variation from the provisions of the Zoning Code,
including setbacks, parking, height, lot area, etc.
Planning Associate Ericson explained that because of the number of complimentary uses, Staff
and the Planning Commission believe that 828 stalls may be more parking than what is
necessary. For this reason, Staff and the Planning Commission would suggest that the minimum
parking required for this site, according to the specifications and area indicated on the plans date-
stamped September 28, 2000, be reduced from 828 to 808. This will be addressed within the
PUD Document.
Planning Associate Ericson explained the setback of the parking lot can be reduced via the PUD
process. Approaching this in the strictest sense, if the setbacks requirements were to be enforced
without deviation, as many as 175 parking stalls would be lost. The net effect of such a loss
would mean either the banquet center would be reduced in size and capacity by 50 percent or
more, or the hotel would need to be completely eliminated. Neither scenario would be feasible
based upon the already submitted cost and earnings projections. This setback configuration met
with the approval of both the Planning Commission and City Council at the concept stage of this
development.
Planning Associate Ericson explained the building setbacks are different from point to point, but
generally speaking, the bowling area would remain unchanged at a minimum setback of 60 feet,
the dining and bar area would be more than 200 feet, the hotel addition would be a minimum of
100 feet, while the banquet center would be setback 50 feet. All of these setbacks satisfy the
current B-3 zoning requirements.
Planning Associate Ericson noted the proposed hotel expansion would be professionally designed
to be aesthetically pleasing and would tie in to the existing facility. The hotel addition would be
constructed of prefabricated concrete walls and would be finished with maintenance-free siding
accentuated with sections of Exterior Finish Insulation System (EFIS). A materials board has
been submitted and will be available for viewing at the meeting. Other than the relocated main
entrance and the painting of the existing exterior walls to match the new additions, no other
changes to the existing building are planned.
Mounds View City Council October 10, 2000
Special Meeting Page 7
Planning Associate Ericson explained the applicant plans to retain the multi-colored electronic
sign along Highway 10 and proposes three directional signs along County Road H. The
additional signage is indicated to be of a monument design, which should be encouraged over a
pylon type of sign. Refer to Figure 1 for an example of the proposed directional monument
signage.
Planning Associate Ericson advised the applicant has indicated that the corner of the property
adjacent to Highway 10 and County Road H would be reserved for the City to install a gateway
entry sign. The site plans have been revised to indicate this easement area. A separate easement
document will need to be executed by Mr. Hall and recorded with Ramsey County to make it
official. He then reviewed the proposed site signage area and amount of signage allowed under
the B-3 zoning provisions. Staff recommends that the total amount of signage on the property,
including the existing pedestal sign, be limited to 850 square feet. The applicant has agreed to
this request.
Planning Associate Ericson reviewed the landscape plan submitted with the site plans indicating
conceptual plantings of trees in the parking lot islands and along the front of the building facing
Highway 10. The plan indicates the planting of 25 deciduous trees and 4 coniferous trees with
additional unnamed plantings in the courtyard area. Staff will seek input from the City Forester
as to appropriate species from those listed and for any other suggestions to improve the landscape
plan. He noted that to comply with the proposed Comprehensive Plan and the Mounds View
Trails and Sidewalk Plan, the applicant shall be responsible for installing a bituminous trailway
along its Highway 10 property frontage. As with the discussion concerning Walgreens, Dan
Soler with Ramsey County has verbally indicated that the trailway could be located within the
Highway 10 right of way as close to the Mermaid property as possible. The site plan shows the
trailway extending north beyond the project area in front of the Perkins site. While Perkins is no
longer part of the PUD, Staff would recommend that the trailway and lighting remain as shown
on the plan.
Planning Associate Ericson reviewed the photometric analysis which had been submitted in
conjunction with the development stage plans. The applicant intends to utilize the existing
parking lot lighting where possible with the addition of new light fixtures at the southern end of
the building. No specifications were provided for the proposed new lighting. The site plan does
indicate the location of six decorative lights along the Highway 10 trailway. Because the City is
working with NSP to install these lights, the applicant will need to submit a payment directly to
the City to cover the cost of installation. Such amount would then be deducted form any required
letter of credit or cash surety involved with the financial guarantee of the public improvements.
Planning Associate Ericson noted the proposed site plan indicates two Highway 10 accesses and
two County Road H accesses. While this would not represent a change from the existing
configuration, the two accesses serving the Rent-All property would be eliminated. No new
accesses, other than the relocated access to the business park, are contemplated with this
proposal. The northern Highway 10 access is actually located on the Perkins property, although
there is a joint use agreement filed regarding the access. He advised that Staff and the City’s
engineer have been working closely with the applicant and Rice Creek Watershed District to
Mounds View City Council October 10, 2000
Special Meeting Page 8
create a regional stormwater holding pond that would be located partly on the Metro Waste
Control property and partly on Edgewood Middle School property. While the final drainage
plans and use agreements are still being drafted, all indications are that all parties--including Rice
Creek Watershed District--will approve the stormwater project.
Staff recommends Council review and discuss the revised development stage plans and consider
action on Resolution 5476, a resolution approving the development stage plans for the proposed
Mermaid PUD subject to the following stipulations:
1. The lighting plan shall be revised to show the light fixture specifications and light
standard heights to be used for the new exterior building and parking lot illumination.
2. The total building, monument and pedestal signage to be used on the development shall
be limited to 850 square feet.
3. The applicant shall execute a sign easement document which dedicates to the City the
area to be used for a gateway sign at the corner of Highway 10 and County Road H.
4. As required by the Planned Unit Development section of the City Code, the applicant
shall execute a development agreement pertaining to the Mermaid PUD, which will serve
as the guiding and controlling document for this development.
5. The landscape plan shall be further revised to show the specific types and numbers of
plantings to be used within this development and shall be approved by the City Forester.
Mayor Coughlin closed the Public Hearing at 7:33 p.m.
Council Member Marty commended the applicant and thanked him for his offer to extend the
trailway across the Perkins site. He then asked Planning Associate Ericson if the issue of the
easement for the gateway sign had been resolved.
Planning Associate Ericson indicated there was an error at the County but the document has now
been located and there is not a problem with the easement.
Council Member Stigney indicated at some point during prior discussions on this project,
security at the Mermaid was discussed. He inquired as to whether the applicant would be
agreeable to adding a sentence to the PUD document such as “to incorporate such security
measures as to ensure the safety of patrons and to minimize the risk of damage to vehicles and
theft of property.”
The applicant, Mr. Hall, indicated he will do everything he can to ensure the safety of his
customers. He also noted he is under strict security guidelines from his insurance carrier and his
contract with AmericInn. He then noted he was not sure if putting something in writing would
be appropriate.
Mounds View City Council October 10, 2000
Special Meeting Page 9
Council Member Stigney acknowledged the security measures in place for the AmericInn and
indicated he was concerned with security for the rest of the Mermaid development. He then said
to his recollection at one point in time the applicant had said he would be willing to specifically
address security issues as part of the process.
Mr. Hall indicated he did not understand specifically what Council Member Stigney wanted in
writing.
Council Member Stigney explained the sentence would be incorporated as part of the plan.
Robert Hajek, the attorney representing the applicant, stated he did not believe it would be
appropriate to add a stipulation for security as a condition of the PUD as it is very subjective and
impossible to determine whether he would be in compliance. He reiterated Mr. Hall will be
under strict security guidelines from his insurance carrier and the contract with AmericInn.
Council Member Stigney indicated this is a Planned Unit Development and said he believed the
City would be remiss if they did not address security issues. He then asked City Attorney Long if
it would be appropriate to add language governing security.
City Attorney Long indicated it would be more appropriate to add language requiring something
tangible in regard to security such as lighting requirements or fencing requirements. He indicated
it would be difficult to put a sentence such as Council Member Stigney read because there is
nothing tangible that can be used to prove whether they were in compliance or not. He then
noted it would be easier to draft specific criteria.
Council Member Stigney suggested security cameras be added.
Council Member Marty noted the Council had talked about this issue previously and he believes
the applicant has shown the City that security issues will be handled appropriately. He also
indicated AmericInn would not put a hotel in if they felt there was any type of security issue. He
also noted the plan for the hotel specified there would be security cameras.
The attorney for the applicant indicated the Mermaid has security cameras in place now for their
own protection.
Council Member Marty indicated AmericInn has more stringent security requirements than the
Mermaid has in place now and the applicant will have to comply with those requirements.
The attorney for the applicant indicated the hotel is concerned because the hotel is located next to
a mixed use facility and the hotel does not want guests to be disturbed by activities that would
reflect negatively upon the AmericInn chain. He indicated as a practical matter the security
requirements for the AmericInn will be much more stringent than the City would have imposed
upon the applicant.
Mounds View City Council October 10, 2000
Special Meeting Page 10
Council Member Stigney inquired as to whether there were external security cameras in place in
the parking lots now. He noted he would like the cameras to be added to the PUD process as
there have been a lot of break-ins at the Mermaid as well as at the theater development. He noted
if this area is going to be expanded and more people drawn into the area then the City should
look at ways to protect those patrons and minimize the risk.
The attorney for the applicant indicated security cameras add a lot of possible liability and
expense because if they malfunction the Mermaid may be responsible because they were installed
but not working properly. They may not work in inclement weather and the picture quality may
not be what is needed to make the tape useful. He also noted there is a huge expense in
managing and storing the tapes. He indicated they are deferring to AmericInn and AmericInn has
not determined security cameras in the parking lot are necessary.
Council Member Stigney inquired of City Attorney Long if it would be appropriate to require
specific security measures to minimize cost to the City as far as policing that area.
City Attorney Long indicated as a strictly legal matter it is possible to negotiate language
requiring lighting and cameras but the language would need to be agreed to by the applicant.
Council Member Stigney inquired if Staff could discuss the matter with the applicant.
Community Development Director Jopke indicated he had seen a requirement added to the PUD
document in another City he had worked in requiring a security plan be approved by the Chief of
Police.
City Attorney Long noted that would be a tangible requirement and procedurally something like
that could be added rather than getting into the specifics of what the plan would require.
MOTION/SECOND: Stigney. To direct Staff to look into alternatives for security and
determine if they would be agreeable to the Applicant.
Mayor Coughlin asked Council Member Stigney to temporarily withdraw his motion because
there was not a motion on the table to consider the entire resolution and indicated Council
Member Stigney’s motion could be added as an amendment to a motion to approve the
resolution.
Council Member Stigney withdrew his motion.
Council Member Marty indicated it was his preference to amend the motion to require that Staff
check with the Chief of Police and if crime levels increase in the development the issue of
security could be readdressed at that time. If there is no significant increase in crime then the
issue would not need to be readdressed.
Mounds View City Council October 10, 2000
Special Meeting Page 11
MOTION/SECOND: Stigney/Marty. To Waive the Reading and Approve Resolution 5476 with
the stipulation that Staff draft a security plan to be approved by the Developer and the Chief of
Police as part of the PUD process.
Council Member Quick restated the motion as a motion to approve Resolution 5476 and if there
are significant increases in crime levels the Chief of Police will review the matter and make a
recommendation to Council.
Council Member Stigney indicated that was not his motion.
Council Member Marty withdrew his second.
Mayor Coughlin clarified the motion to be a motion to waive the reading and approve Resolution
5476, a resolution regarding the development stage of the proposed Mermaid PUD with the
stipulation that a security plan be drafted by Staff and approved by the developer, and the Chief
of Police as part of the PUD Process.
MOTION/SECOND. Stigney/Coughlin. To Waive the Reading and Adopt Resolution 5476, a
Resolution Regarding the Development Stage of the Proposed Mermaid PUD with the stipulation
that a security plan be drafted by Staff and approved by the Developer, and the Chief of Police as
part of the PUD process.
Council Member Marty indicated he feels this does not need to be addressed unless there is a
significant change in crime levels in the development.
Council Member Stigney indicated his motion with the amendment is to direct Staff to look at a
plan, discuss it with the developer and get the approval of the Chief of Police. If the Chief of
Police is comfortable with the security plan, then he would be comfortable also.
Mayor Coughlin noted the motion needed to be further clarified to direct that Staff and the Police
Chief look at the security plan and express their level of comfort with that plan.
Mayor Coughlin noted he had received a few comments since the last Work Session regarding
the plans for the mermaid statue. He then asked the applicant if there was a plan to retool the
mermaid statue to make it more in keeping with modern sensibilities.
Council Member Marty indicated he had gotten comments also but said they were predominantly
in support of keeping the Mermaid as it is a landmark for the City.
Mr. Hall, the applicant, indicated there are numerous things that could be done to the statue to
modernize it and make it more politically correct. He noted, however, funds are tight on the
project and said he intends to paint the statue at this point and sometime in the future redo it.
Mayor Coughlin requested when the statue is painted that something be added to the statue to
make it more modest.
Mounds View City Council October 10, 2000
Special Meeting Page 12
Planning Associate Ericson noted the resolution also approves of a rezoning of the associated
properties from B-3 to PUD and directs Staff to prepare an ordinance to effectuate such a
rezoning and to set a public hearing for such action.
Ayes – 5 Nays – 0 Motion carried.
B. Discussion and Consideration of Resolution 5458, a Resolution Approving
the Mounds View City Hall Addition Final Plat
Planning Associate Ericson noted Mike Kelcher, representing TOLD Development Company, is
present and has submitted a revised and corrected final plat date-stamped October 4, 2000, for
the proposed Mounds View City Hall Addition major subdivision. The plat encompasses the
entirety of the City Hall campus, the Public Works buildings, the Community Center, the
remnant parcel created by the realignment of Edgewood Drive, and the Midland Videen open
space. The plat creates two buildable lots, one of which would be utilized for a Walgreens and
the other for a restaurant use, as allowed by the approved Planned Unit Development (PUD).
The plat also creates an outlot, which will be transferred to the City, and creates a lot for the
Community Center and for the entire City Hall campus.
Planning Associate Ericson noted that on August 14, 2000, the City Council approved Resolution
5454, which approved the preliminary plat of the Mounds View City Hall Addition. The
resolution required that the plat be revised to show (1) a drainage and utility easement around the
relocated and enlarged stormwater pond, (2) a five-foot drainage and utility easement around the
outer-perimeter of proposed Lots 2 and 3, Block 2, and (3) notations pertaining to the vacation of
the old Edgewood Drive. These changes have been made and a copy of the final plat has been
forwarded to the City Attorney for review, who finds it consistent with the preliminary plat, the
City Code and Minnesota platting requirements.
Planning Associate Ericson explained the resolution approving the final plat is subject to County
approval and stipulates that before City signatures are placed upon the final plat, the developer
shall have paid the $44,529 park dedication fee. Staff recommends Council approve Resolution
5458, a resolution approving the final plat for the Mounds View City Hall Addition major
subdivision, with stipulations as noted.
MOTION/SECOND: Quick/Thomason. To Waive the Reading and Approve Resolution 5458, a
Resolution Approving the Mounds View City Hall Addition Final Plat with the stipulations
noted.
Ayes – 5 Nays – 0 Motion carried.
Council Member Stigney inquired as to the status of the spacing of lights for the development
and asked if additional lights will be required.
Mounds View City Council October 10, 2000
Special Meeting Page 13
Planning Associate Ericson indicated it had not yet been determined. He then said the City had
required one light for every 200 feet which was thought to be the correct spacing. The City has
since been told by NSP the proper spacing for the type of light which was used is one light for
every 125 feet which would indicate the need for four more lights. This issue is an agenda item
at the Economic Development Authority meeting later this evening.
Council Member Stigney inquired as to whether the number of lights required by the developer
had been resolved.
Planning Associate Ericson indicated the developer has installed the number of lights required by
the PUD document.
Ayes – 5 Nays – 0 Motion carried.
C. Second Reading and Adoption of Ordinance 670, an Ordinance
Implementing a Franchise Fee on Reliant Energy Minnegasco Natural Gas
Operations within the City of Mounds View.
Finance Director Kessel explained both Ordinance 670 and Ordinance 671 relate to franchise
fees. The 2000 budget and ordinance covers the franchise fee which is a one-year sunset
provision that will expire December 31, 2000. There is a 60-day time period for NSP and
Minnegasco to be notified and there is also a 30-day notification before the ordinances take
effect. In 2000 two and a half percent of the four percent is going into the general fund and one
and a half percent is going into the street fund. The 2001 budget designates two percent to go
into the general fund and two percent to go into the street fund.
MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Ordinance 670, an
Ordinance Implementing a Franchise Fee on Reliant Energy Minnegasco Natural Gas Operations
within the City of Mounds View.
ROLL CALL VOTE: Quick, Marty, Stigney, Thomason, Coughlin.
Ayes – 5 Nays – 0 Motion carried.
D. Second Reading and Adoption of Ordinance 671, an Ordinance
Implementing a Franchise Fee on Northern States Power Company Electric
and Natural Gas Operations within the City of Mounds View
Mounds View City Council October 10, 2000
Special Meeting Page 14
MOTION/SECOND: Marty/Thomason. To Waive the Reading and Approve Ordinance 671, an
Ordinance Implementing a Franchise Fee on Northern States Power Company Electric and
Natural Gas Operations within the City of Mounds View.
Council Member Stigney noted the official name of NSP has been changed to Excel and inquired
as to whether the document should be changed to Excel in the ordinance.
Mayor C oughlin made a friendly amendment to the motion to change NSP to Excel.
ROLL CALL VOTE: Quick, Marty, Stigney, Thomason, Coughlin.
Ayes – 5 Nays – 0 Motion carried.
11. Next Council Work Session: Wednesday, November 8, 2000 – 6:00 P.M.
Next Council Meeting: Monday, October 23, 2000 – 7:00 P.M.
12. ADJOURNMENT
Mayor Coughlin adjourned the meeting at 8:01 p.m.
Transcribed and recorded by:
Joan Lenzmeier
TimeSaver Off Site Secretarial, Inc.
Item No. 7B
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Mayor and City Council
From: Barb Benesch
Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL
Meeting Date: October 23, 2000
Please consider the following contractor licenses for approval. The licenses listed will expire on
December 31, 2000. All applicants have submitted appropriate fees and proof of insurance.
Licenses are noted with a “New” or “Renewal” after the company name. Those licenses defined
as “new” include all applicants that have never been licensed with the City or have not been
licensed within the past two years. Those defined as “renewal” were licensed in the last half of
1999.
HVAC
Advantage Air, Inc. - New
Changing Climates, Inc. – New
SIGN
Sign-A-Rama - New
Staff Recommendation: Approve license applications as requested.
Item No. 7C
Staff Report No.
Meeting Date: December 13, 1999
Type of Business: CA
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rick Jopke, Community Development Director
Title/Subject: Resolution Electing to Continue in the Local Housing Incentives
Account Program Under the Metropolitan Livable Communities
Act
Date of Report: October 12, 2000
BACKGROUND
Mounds View has participated in the Local Housing Incentives Account Program under the
Metropolitan Livable Communities Act since 1997. Each year each metropolitan community
must decide whether or not to continue in the program. Each community must annually pass a
resolution in support of the program. Each city must also demonstrate that they have spent on
affordable housing initiatives an amount equal to or greater than the Affordable and Life Cycle
Housing Amount (ALHOA) calculated by the Metropolitan Council each year. If a City does not
spend an amount equal to ALHOA it must submit that amount to the Metropolitan Council or a
local housing authority. Mounds View’s ALHOA is $0 because we meet Metropolitan Council
benchmarks for affordable housing.
Participation in the program allows the City access to funding accounts set up by the
Metropolitan Council. These include the Tax Base Revitalization Account, Livable Communities
Demonstration Program, the Local Housing Incentives Account and Local Planning Assistance
Grants and Loans. Mounds View and the North Metro 35W Coalition have received grants
through participation in this program.
Attached is Resolution No. 5481 supporting the Livable Communities Act and stating that the
City of Mounds View will continue to participate in the program.
RECOMMENDATION
Staff recommends that the City Council approve Resolution No. 5481 supporting the Livable
Communities Act and stating that the City of Mounds View will continue to participate in the
program.
_____________________________________
Rick Jopke, Community Development Director
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RESOLUTION NO. 5481
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION CONTINUING TO PARTICIPATE IN THE LOCAL HOUSING
INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE
COMMUNITIES ACT
CALENDAR YEAR 2001
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section
473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to
address housing and other development issues facing the metropolitan area defined by Minnesota
Statutes section 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base
Revitalization Account, the Livable Communities Demonstration Account and the Local
Housing Incentives Account, is intended to provide certain funding and other assistance to
metropolitan area municipalities; and
WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans
under the Metropolitan Livable Communities Funds or eligible to receive certain polluted sites
cleanup funding from the Minnesota Department of Trade and Economic Development unless
the municipality is participating in the Local Housing Incentives Account Program under the
Minnesota Statutes section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan
Council to negotiate with each municipality to establish affordable and life-cycle housing goals
for that municipality that are consistent with and promote the policies of the Metropolitan
Council as provided in the adopted Metropolitan Development Guide; and
WHEREAS, Mounds View has identified to the Metropolitan Council the actions the
municipality plans to take to meet the established housing goals through preparation of the
Housing Action Plan; and
WHEREAS, the Metropolitan Council has adopted, by resolution after a public hearing,
negotiated affordable and life-cycle housing goals for Mounds View; and
WHEREAS, a metropolitan area municipality which elects to participate in the Local
Housing Incentives Account Program must do so by November 15 or each year (extended to
December 31); and
NOW, THEREFORE, BE IT RESOLVED THAT the City of Mounds View hereby elects
to continue to participate in the Local Housing Incentives Program under the Metropolitan
Livable Communities Act during the calendar year 2001.
Dated this 23rd day of October, 2000.
ATTEST:
____________________________________
Dan Coughlin, Mayor
(SEAL)
____________________________________
Kathleen Miller, City Clerk/Administrator
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SJR-187977v1
MU125-14
1
ORDINANCE NO. ____
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 900, CHAPTER 906 OF THE MOUNDS VIEW
MUNICIPAL CODE BY AMENDING SECTION 906.04, SUBD. 4 AS TO WATER
METERS AND THE RESPONSIBILITY OF REPAIRS FOR WATER SERVICE LINES
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. Section 906.04, Subd. 4 of the Mounds View Municipal Code relating to water
meters and the responsibility of repairs for water service lines is hereby amended by the addition of
the bold and underlined language and deletion of the bold and stricken language as follows:
Subd. 4. Liability for Repairs: After the initial connection has been made to the
watermain, the applicant or the occupant or other user of such premises shall be
liable for City shall perform, in its sole discretion and subject to the receipt of
permission and a right of entry agreement, except in cases of emergency
affecting the public health, safety and welfare, all leak-associated repairs
between the water main and the structure located on the premise. It shall be in the
sole discretion of the City to repair or replace the leaking water service line.
The City shall, in its sole discretion and subject to the receipt of permission and
a right of entry agreement, except in cases of emergency affecting the public
health, safety and welfare, also assume responsibility for the repair or
replacement of any broken, leaking or malfunctioning curb stop boxes. This
policy permitting City repair between the watermain and structure located on
the premises shall be funded by an additional utility fee and the establishment
of a separate service repair account for each premises. The City Council shall
establish and adopt this utility fee by resolution annually. This service shall be
provided to all single family, duplexes, fourplexes and townhouses. Large
apartment complexes and commercial properties are not included in this
policy. For any repairs performed by the City, the City shall not be responsible
for the restoration of the excavation site, including, but not limited to seeding or
placement of sod, trees, shrubs, flowers, underground irrigation or any other
improvements not specifically mentioned herein which may be disturbed,
destroyed or removed during the repair or replacement of the water service.
The Municipality shall provide, in its sole discretion, only the initial repair or
replacement of any impervious surface, should it be necessary in the performance
of the repair of a leak or break of the property's service. Responsibility for
mMaintenance and protection of the curb stop box shall be that of the applicant,
owner or occupant or other user of the premises, and it shall be the responsibility of
said party to maintain the curb stop box at such height as will ensure that it will
remain above the finished grade of the land or property. Nothing herein will prevent
SJR-187977v1
MU125-14
2
the Municipality from recovering the cost of repairs from the applicant, owner or
other occupant or other user of such premises or any other party in the event it can
be established that said parties were the cause of the damages requiring the repairs.
SECTION 2. This ordinance is effective 30 days after its publication.
Read by the City Council of the City of Mounds View on this 23rd day of October, 2000.
Read and passed by the City Council of the City of Mounds View this _____ day of
November, 2000.
_____________________________________
ATTEST: Dan Coughlin, Mayor
(SEAL)
_____________________________________
Kathleen Miller, Clerk-Administrator
APPROVED AS TO FORM:
_________________________
City Attorney
Item No. 10B
Type of Business: CB
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Consideration of Revised 2000 Affirmative Action Plan
Date of Report: October 23, 2000
At its September 11, 2000 meeting the City Council approved the City’s Affirmative
Action plan for submission to the Minnesota Department of Human Rights. The
Department of Human Rights has reviewed our plan and recommended changes.
Although most of the changes suggested were very minor, the Department did
recommend that the City complete a Weighted Small Company Availability Analysis
rather than the regular Small Company Availability Analysis that was submitted in
September. You will recall that the regular Small Company Availability Analysis
indicated that the City is underutilizing women by 13 and people of color by three. The
State expressed serious reluctance to certify an organization as small as ours that was
underutilizing women to such a high degree.
In an effort to more accurately reflect our underutilization of women and people of color I
conducted a Weighted Small Company Availability Analysis which calculates the
number of women and people of color the City should employ given the size of each of
our job groups and availability for each job group. The Weighted Small Company
Availability Analysis (p.18) shows that the City is underutilizing women by six and
people of color by one.
I recommend that the City Council review the Weighted Small Company Availability
Analysis and approve the revised Affirmative Action Plan for submission to the
Minnesota Department of Human Rights for certification.
Respectfully Submitted,
___________________________
Givonna Reed
Assistant to the City Administrator
CITY OF MOUNDS VIEW
AFFIRMATIVE ACTION PLAN
October 23, 2000
TABLE OF CONTENTS
Project Description 4
Equal Employment Opportunity Policy Statement 4
Assignment of Responsibility for Affirmative Action Program 6
Dissemination of Affirmative Action Policy and Plan 7
1. Internal Dissemination
2. External Dissemination
Organization Chart 9
Workforce, Availability & Utilization/Underutilization Analyses 10
1. Workforce Analysis
2. Availability Analysis
Goals, Objectives and Timetables for Corrective Action 19
1. Recruitment Sources
2. Applicant Flow Data
3. Training
4. Promotions
5. Merit Increases
6. Disciplinary Actions, Demotions and Terminations
Problem Areas/Deficiency Identification and Analysis 20
Measures to Facilitate Implementation 20
1. Position Description
2. Recruitment
3. City Personnel Policies
4. Selection and Hiring
5. Evaluation of Job Performance
6. Compensation
7. Disciplinary Procedures
8. Training
9. Documentation of “Good Faith” Efforts to Reach Affirmative Action Goals
10. Complaint Procedure
Internal Audit and Reporting Systems 23
Table of Contents…cont.
Affirmative Action Plan for Individuals with Disabilities 24
1. Disabled Individual Affirmative Action Clause
2. Schedule for Review
3. Pre-Employment Medical Exams
4. Accommodations to Physical and Mental Limitations of Employees
5. Compensation
6. Outreach, Positive Recruitment, and External Dissemination of Policy
7. Internal Dissemination of Policy
8. Responsibility for Implementation
9. Development and Execution of Affirmative Action Programs.
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PROJECT DESCRIPTION
Relationship of the City of Mounds View to the State of Minnesota
The City of Mounds View was incorporated as a Village in 1958 under the provisions of
Minnesota State Statutes. In 1979, the residents of Mounds View approved the
adoption of a Home Rule Charter and on January 1, 1980 the City became a Home
Rule Charter City.
As a city in the State of Minnesota, Mounds View acts as an agent of the State in the
enforcement of statewide standards and policies as defined in rule and statute. The
City is also responsible for complying with and enforcing all rules and regulations
promulgated by State agencies which have been made applicable to cities by statute.
The City of Mounds View annually receives funds from a variety of State sources
including, but not limited to, Local Government Aid, Emergency Management, Police,
Training, Municipal State Aid, Police State Aid, and Fire State Aid. Occasionally grant
funding is received from Ramsey County, the Metropolitan Council and the State to
carry out specific programs authorized by City Charter or State Statute.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
(Title VII, Minnesota Statutes, Chapter 363) The City of Mounds View provides equal
opportunities to all employees and applicants for employment in accordance with all
applicable Equal Employment Opportunity and Affirmative Action laws, directives and
regulations of federal, state and local governing bodies or agencies thereof, specifically
Minnesota Statutes, Chapter 363.
The City of Mounds View will not discriminate against or harass any employee or
applicant for employment because of race, color, creed, religion, natural origin, sex,
disability, marital status, status with regard to public assistance, membership or activity
in a local commission, sexual orientation, or age as defined in Minnesota Statutes
§363.01.
The City will take affirmative action to ensure that all employment practices are free of
such discrimination. Employment practices include, but are not limited to, hiring,
upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff,
disciplinary action, termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship.
The City of Mounds View uses its best efforts to afford minority and female business
enterprises with the maximum practicable opportunity to participate in the performance
of subcontracts for construction projects that are engaged by the City. The City is
committed to achieving the goals of Equal Employment Opportunity and Affirmative
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Action and fully supports the incorporation of non-discrimination and Affirmative Action
Rules and regulations in contracts.
EEO/AA Procedures: Compliance with Affirmative Action and Equal Opportunity
Laws: The City of Mounds View will review its involvement in achieving Affirmative
Action objectives as well as other established criteria. Any employee of the City who
does not comply with the Equal Employment Opportunities Policies and Procedures as
set forth will be subject to disciplinary action. Any subcontractor to the City not
complying with all applicable Equal Opportunity/Affirmative Action laws, directives and
regulations of the Federal, State and Local governing bodies or agencies thereof,
specifically Minnesota Statutes §363 will be encouraged to come into compliance or risk
the loss of future contracts.
The City of Mounds View appoints its City Clerk-Administrator, Kathleen Miller, to
manage the Equal Employment Opportunity Program. She will designate personnel to
complete responsibilities including monitoring all Equal Employment Opportunity
activities and reporting the effectiveness of this Affirmative Action Program, as required
by Federal, State and local agencies. The Mounds View City Council will receive and
review reports on the progress of the program. If any employee or applicant for
employment believes she/he has been discriminated against, they should contact
Kathleen Miller, City Clerk-Administrator at 2401 Highway 10, Mounds View, MN 55112
or call 763-717-4000.
Mayor, Dan Coughlin Date
City Clerk-Administrator, Kathleen Miller Date
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ASSIGNMENT OF RESPONSIBILITY FOR AFFIRMATIVE ACTION PROGRAM
The Mounds View City Council authorizes Kathleen Miller to administer the
Affirmative Action Program on behalf of the City. This accountability
encompasses the following:
1. Development of an Equal Employment
Opportunity/Affirmative Action (EEO/AA) Plan/Program that
is consistent with City policies.
2. Coordination of internal and external dissemination of the
City’s EEO/AA policies and plan.
3. Preparation of all reports that are required and the design and
implementation of audit and recording systems to measure the
effectiveness of the Affirmation Action Program.
4. Conducting and/or coordinating EEO/AA training and
orientation of City supervisors, managers and subcontractors
to inform them of their responsibilities pursuant to the
Affirmative Action Plan/Program.
5. Ensuring that managers and supervisors understand
that it is their responsibility to take action to prevent the
harassment of protected class employees and applicants for
employment.
6. Holding regular discussions with managers, supervisors and
employees to ensure that Equal Employment Opportunity
policies are being followed.
7. Ensuring that all minority and female employees are provided equal
opportunity as it relates to organization-sponsored training
programs, recreational/social activities, benefit plans, pay and other
working conditions without regard to race or gender.
8. Reviewing the qualifications of employees to ensure that minorities
and women are given full opportunities for transfers and
promotions.
9. Periodically auditing training programs and hiring and promotion patterns
to remove any impediments to the attainment of our goals and objectives.
10. Providing information to employees or applicants alleging
discrimination of their rights under provisions of the Civil Rights Act
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of 1964 as amended by the Equal Employment Opportunity Act of
1972 and the Minnesota Human Rights Act; of legal options for
registering a complaint; and of investigation procedures for all such
complaints.
11. Identifying problem areas and recommending solutions.
12. Investigating all alleged acts of discrimination and recording all
material facts.
13. Serving as liaison between protected class groups and our
organization.
14. Monitoring our subcontractors and work sites to ensure compliance
in such areas as:
a. Proper employment of female and minority employees.
b. Proper posting of EEO posters.
c. Harassment and intimidation free work conditions for female
and minority employees.
15. Reporting to the City Council good faith claims of discrimination.
DISSEMINATION OF AFFIRMATIVE ACTION POLICY AND PLAN
1. Internal Dissemination
a. The City Clerk Administrator will instruct, inform and
advise all employees of the responsibilities of
employees in promoting and achieving a policy of
non-discrimination.
b. The goals and objectives of the Affirmative Action
Plan will be communicated to all employees and will
be included in the Personnel Manual which will be
given to all employees. Part-time, seasonal and
temporary employees will have complete access to
copies of the Affirmative Action Plan.
c. The Equal Employment Opportunity Policy Statement and
non-discrimination posters will be permanently posted and
conspicuously displayed throughout our organization and at
each of our locations in areas available to employees and
applicants for employment .
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d. The Equal Employment Opportunity/Affirmative Action
Employer/Contractor clause (EEO/AA Employer/Contractor)
will be included on all City employment application materials
and employment advertisements.
e. Representatives of Organized Labor will be informed of the
Affirmative Action Plan.
f. Labor agreements between any union, federation or
authorized employee representative in the City will include
non-discrimination clauses and will be reviewed to ensure
that they are non-discriminatory.
2. External Dissemination
a. The City Clerk-Administrator will file copies of the Affirmative
Action Plan with the State Department of Human Rights, the
State Employment Service and such minority, handicapped
and women's organizations which benefit from open
recruitment.
b. The City Finance Director shall distribute a statement of the
City's commitment to EEO/AA to all vendors and shall
encourage them to follow similar practices.
c. The City shall make readily available to minorities,
disabled persons, women and protected class groups
the current listing of job opportunities in the City work
force. The City will advertise available positions in a
manner determined by the City to be most appropriate
to reach local minority, disabled and female persons
seeking employment.
e. The City shall include the statement "Equal Opportunity
Employer/Contractor" on all City stationery letterhead,
purchase orders, leases, contracts, advertisements and
documents when possible.
f. Communicate to prospective employees the existence and
contents of our Affirmative Action Plan.
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Organizational Chart Placed Here
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WORKFORCE ANALYSIS AND AVAILABILITY AND
UTILIZATION/UNDERUTILIZATION ANALYSES
The City conducted separate analyses for minorities and for women (protected groups).
The purpose of these analyses is to determine if minorities and/or women are currently
being underutilized in the City’s workforce. The results of these analyses are the basis
for establishing the objectives detailed in this document.
1. Workforce Analysis. A workforce analysis is prepared annually if new
positions are added to the City's workforce and/or turnover has occurred
within the City's workforce. This analysis lists full-time, regular positions
ranked from the lowest paid to the highest paid within each department.
For each job title, the total number of incumbents is listed by race and
gender.
2. Availability and Utilization/Underutilization Analysis. An Availability
Analysis has been performed to assist the City in determining whether
minorities and/or women are being underutilized in the City's operations.
The establishment of job groups is necessary for the performance
of an Availability Analysis. The job groups and positions are as
follows:
Managers and Administrators: City Clerk-
Administrator, Finance Director, Police Chief,
Community Development Director, Public Works
Director, Golf Course Manager/Superintendent, Public
Works Foreman, Parks Foreman
Professional: Planner, Assistant to the City
Administrator, Accountant, Head Golf Pro, Economic
Development Coordinator
Technical: Information Services Engineer/Technician, Payroll/Utility
Billing Clerk, Housing Inspector, Assistant Golf Course Professional
Service Workers: Sergeants (2), Investigators (2) and Patrol Officer
(10), Custodian (1)
Clerical: Administrative Assistants (4)
Skilled Craft: Public Works Maintenance (8), Park
Maintenance (1)
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Availability data was obtained for minorities and women from the 1990
Census as provided by the Minnesota Department of Human Rights
Contract Compliance Division.
Underutilization is determined when there are fewer minorities or women organization-
wide than would reasonably be expected based upon availability. The declaration of
underutilization of women or minorities does not imply or admit any form of
discrimination.
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WORKFORCE ANALYSIS
Department Administration Company City of Mounds View
Date as of September 18, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Administrative Assistant $29,552.35-$36,940.44 1 1
Assistant to the City
Administrator
$40,690.94-$50,863.68 1 1
1
City Clerk-Administrator $73,000-$85,000 1 1
TOTAL 3 0 3
1
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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WORKFORCE ANALYSIS
Department Finance Company City of Mounds View
Date as of September 18, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Payroll/Utility Billing Clerk $29,330.40-$36,663 1 1
Accountant $37,717.92-$47,147.40 1 1
Finance Director $54,602-$68,252.64 1 1
TOTAL 3 1 2
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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WORKFORCE ANALYSIS
Department Community Development Company City of Mounds View
Date as of September 18, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Administrative Assistant $29,552.35-$36,940.44 1 1
Housing/Code Enforcement
Inspector
$30,430.40-$37,473.60 1 1
Economic Development
Coordinator
$37,784.06-$47,230.08 1 1
Planner $44,428.80-$50,510.52 1 1
Community Development
Director
$54,436.32-$68,045.40 1 1
TOTAL 5 4 1
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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WORKFORCE ANALYSIS
Department Golf Course Company City of Mounds View
Date as of September 18, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Assistant Golf Course
Professional
$16,974.34-$21, 217.92
(receives incentive pay)
1 1
Head Golf Pro $25,461.60-$31,827
(receives incentive pay)
1 1
Manager/Superintendent $35,272.51-$44,090.64
(receives incentive pay)
1 1
TOTAL 3 3
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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WORKFORCE ANALYSIS
Department Police Department Company City of Mounds View
Date as of September 18, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Administrative Assistant $29,552.35-$36,940.44 1 1
Patrol Officers $31,277.40-$48,119.08
(receives longevity pay)
10 10
Investigators $31,277.40-$48,119.08
(receives specialty pay)
2 2
Sergeants $48,244.68-$60,305.76 2 2
Chief $55,964.64-$69,955.80 1 1
TOTAL
16 15 1
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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WORKFORCE ANALYSIS
Department Public Works Company City of Mounds View
Date as of September 18, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Custodian $26,000-$31,616 1 1
Administrative Assistant $29,552.35-$36,940.44 1 1
Street, Sewer and Water
Maintenance
$27,040-$37,523.20 9 9
Parks Foreman $29,120-$39,603.20 1 1
Information System
Engineer/Technician
$38,400-$48,000 1 1
Public Works Foreman $38,355.36-$47,944.20 1 1
Director $58,200.58-$72,750.72 1 1
TOTAL
15 14 1
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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Weighted Small Company Availability and
Utilization/Underutilization Analysis
October 2000
Job Group
Job
Codes *
Total
Women Minorities
Utilization Availability Utilization Availability
Numb
er
% Number % Numb
er
under
utilize
d
Num
ber
% Number % Number
underuti
lized
Managerial
1-42 8
Professional
43-202 5
Technical
203-242 4
Office &
Clerical
303-402 4
Skilled Craft
503-702 9
Service Wkr
Custodian
453
1
Service Wkr/
Police
418-422 15
TOTALS
45 8 18% 14 30.1 6 1 2% 2 4.812 1
Column # #1 #2 #3 #4 #5 #6 #2 #3 #4 #5 #6
Instructions:
1. Column 1 = total # in job group.
2. Column 2 = total # of women or minorities in job group.
3. Column 3 = Column 2 / Column 1
4. Column 4 = Column 5 x Column 1. (Round up to the nearest whole number).
5. Column 5 = availability% from 1990 Manpower Information Tables (or from contractor’s 8 - factor analysis).
6. Column 6 = Column 4 - 2.
* Job Codes are the occupation codes used as column headings in 1990 affirmative action statutes. No job codes
are needed for a small company availability analysis.
Source of Availability: St. Paul/Minneapolis MSA
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GOALS, OBJECTIVES AND TIMETABLES FOR CORRECTIVE ACTION
The City's Weighted Small Company Availability and Utilization/Underutilization Analysis
shows that for the total workforce there is an underutilization of six women and 1
minority. The City of Mounds View is committed to fully utilizing women and minority
employees at least in proportion to their availability (See Weighted Small Company
Availability and Utilization and Underutilization Analysis) and will maintain an awareness
of the need to recruit women and minorities when vacancies exist and when new
positions are created.
The City realizes that if turnover and job creation rates continue as in recent years,
there may be too few opportunities to achieve full utilization of women and minorities in
the short term. In order to achieve our ultimate annual goal of fully utilizing women and
minority employees in proportion to their availability percentages, the City is committed
to increasing its recruitment efforts by advertising in and with media sources that are
traditionally used by women and minorities. Increasing recruitment efforts will broaden
the City’s applicant pool and ensure that there are more qualified applicants to choose
from.
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PROBLEM AREAS/DEFICIENCY IDENTIFICATION AND ANALYSIS
The City’s workforce composition consists of 45 employees containing eight females
and one person of color. There are problems of underutilization due, in part, to low
turnover. In an effort to correct this problem, when there is turnover the City will
advertise in women and minority newspapers to increase the applicant pool.
No problems were identified in transferring employees, promotion practices, company
facilities, company sponsored activities, seniority practices and company
training/apprenticeship programs. For the most part, we receive more applications from
women than minorities although we do advertise that the City is an Equal
Opportunity/Affirmative Action Employer.
Evaluation of the City’s total selection process indicates that the City’s programs for
hiring and training employees continue to show a good faith effort to attract qualified
minorities and women. The City will need to undertake efforts in advertising vacancies
and recruiting in a manner that will further encourage qualified minorities and female
applicants to apply for job openings. Also, in an effort to fully and effectively implement
the Affirmative Action Plan, it would benefit the City to encourage healthy workforce
attitudes among employees toward women and minorities by educating employees
about the City’s Affirmative Action Plan, changing demographics and the future of the
labor market.
In the technical phases, contract compliance posters are displayed, employment
applications are kept for at least one (1) year and all subcontractors and vendors are
made aware of our Affirmative Action Policy by the “Equal Opportunity Employer”
message on our letterhead.
MEASURES TO FACILITATE IMPLEMENTATION
The City of Mounds View's personnel practices shall adhere to the principles of Equal
Employment Opportunity. The principles of Equal Employment Opportunity shall be
introduced into all City written personnel policies and shall be reflected in all
negotiations between the City and labor unions that represent authorized bargaining
units of City employees.
To assure progress toward achievement of Affirmative Action goals and to guarantee
equal employment opportunity to all persons, the City of Mounds View shall pursue the
following actions:
1. Position Description. A written position description shall exist for all
regular full-time and part-time positions within the City. These
descriptions shall include a position title, general description of the work,
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and shall be available to all employees and prospective job applicants for
review prior to application.
Position titles and minimum qualifications shall be used in all recruitment
advertising.
2. Recruitment. The City of Mounds View will advertise job openings in the
appropriate media for its labor market. All job advertisements shall state
the title of the position, minimum qualifications, where applications can be
obtained, the filing deadline and other relevant information. All job
advertisements shall include the statement "An Equal Opportunity
Employer/Contractor". In special circumstances the City may add or
substitute the wording "Minorities and women are encouraged to apply".
Announcements for job openings shall regularly be sent to organizations
within the labor market that specifically represent women, minorities and
disabled persons.
3. City Personnel Policies. The Administration Department shall provide for
the revision and ongoing maintenance of the Personnel Manual in an
effort to be consistent with the Affirmative Action Plan.
Each department shall be apprised of Affirmative Action goals and
briefed regarding the City's commitment to achieving those goals.
The employment application form currently utilized is intended to eliminate
artificial employment barriers by not requiring irrelevant information as part
of the selection process.
It shall be inconsistent with the Affirmative Action Program for any hiring
authority of the City to consider race, color, creed, religion, national origin,
sex, age, marital status, public assistance status, handicap, sexual
orientation or disability as a basis for rejecting any individual applicant for
employment.
4. Selection and Hiring. The City shall make a "good faith" effort to meet its
Affirmative Action goals by giving maximum consideration to external
protected class candidates who possess minimum qualifications for City
positions.
5. Evaluation of Job Performance. Probationary periods for entry level and
promotional positions shall be uniformly applied and no protected class
employee shall be subject to a probationary period different in length from
any other employee.
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All performance evaluation systems used shall be directly related to actual
performance on the job.
6. Compensation. All compensation schedules for City employees shall
adhere to State and Federal laws and shall not discriminate on the basis
of race, sex, color, religion, national origin, handicap, disability, age,
marital status, veteran status, creed, sexual orientation or status with
regard to public assistance.
All fringe benefit schedules shall be equal for members of both sexes and
shall not discriminate against any employed member of a protected class.
7. Disciplinary Procedures. All disciplinary procedures within the City
organization shall be applied equally and shall not discriminate against
any employee on the basis of race, sex, color, creed, religion, national
origin, handicap, disability, age, marital status, veteran status, political
affiliation, sexual orientation or status with regard to public assistance.
8. Training. All training programs shall be extended to all employees if the
program is job related and would result in better job performance. No
employee shall be restricted from attending such programs or courses
because of race, color, sex, creed, marital status, religion, national origin,
age, disability, adherence to any political or union affiliation, sexual
orientation, or status with regard to public assistance. Special efforts shall
be made to include and encourage employees in protected classes to
attend such programs and courses.
9. Documentation of "Good Faith" Efforts to Reach Affirmative
Action Goals. The City Clerk-Administrator shall keep a
written record of the efforts undertaken to meet City goals for
employment of protected class employees.
10. Complaint Procedure
a. City Responsibility. The City has the
responsibility to receive, investigate and
attempt to resolve internal and external
charges of alleged violations of its obligations
to meet Affirmative Action goals. Appropriate
action will be taken to ensure that the rights of
individuals to file complaints or participate in
investigations, hearings or any other procedure
for resolving such complaints will be respected
and not interfered with in any manner.
Should the final decision be adverse to the
complainants, they will be advised that they may
pursue that matter further with the Minnesota
Department of Human Rights or the Department of
Labor.
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Complaints, and all actions taken to resolve them through
the City, must be maintained in the strictest confidence. No
individual should be intimidated, threatened, coerced or
discriminated against by the City for filing a complaint,
furnishing information, or participating in any manner in
investigations, compliance reviews, hearings, or any other
activities related to the administration of the Equal
Employment Opportunity/ Affirmative Action Plan.
b. Applicants’ Rights to File Complaints of Alleged Discrimination.
Applicants who believe the City has violated its obligations may file
written complaints with the City, the Minnesota Department of
Human Rights or the Department of Labor.
c. Employees’ Rights to File Complaints of Alleged Discrimination.
Employees who feel the City has violated its obligations may file
written complaints with the City, the Minnesota Department of
Human Rights or the Department of Labor.
Employees may bring their concerns to the attention
of their immediate supervisor or file a written
complaint directly with the City Clerk-Administrator.
INTERNAL AUDIT AND REPORTING SYSTEM
In order to successfully evaluate the implementation of the City's Affirmative Action
Program, the following data shall be maintained by Kathleen Miller.
1. Reports shall be required from Department Managers on a regular
basis regarding recruitment sources, applicant flow data, training,
promotions, merit increases, disciplinary actions, demotions and
terminations.
2. Documentation of Good Faith Efforts to Meet Goal. Annual reports
will be forwarded as requested to the Minnesota Department of
Human Rights documenting the City's efforts to meet the
established goals for the employment of protected class
employees.
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AFFIRMATIVE ACTION PLAN FOR DISABLED INDIVIDUALS
1. Disabled Individual Affirmative Action Clause. The City of Mounds View shall not
discriminate against any employee or applicant for employment because of
physical or mental disability with regard to any position for which the employee or
applicant for employment is qualified. The City of Mounds View agrees to take
affirmative action to employ, advance in employment, and otherwise treat
qualified disabled individuals without discrimination based upon their physical or
mental disability in all employment practices such as the following: employment,
promotion, demotion or transfer, recruitment, advertising, layoff or termination,
rates of pay or other forms of compensation and training.
The City of Mounds View agrees to comply with the rules and relevant
orders of the Minnesota Department of Human Rights issued pursuant to
the Minnesota Human Rights Act. The City of Mounds View agrees to
post in conspicuous places, available to employees and applicants for
employment, notices in a form to be prescribed by the Commissioner of
the Minnesota Department of Human Rights. Such notices shall state the
City of Mounds View's obligation under the law to take affirmative action to
employ and advance in employment qualified disabled employees and
applicants for employment and the rights of these applicants and
employees.
The City of Mounds View shall notify each labor union or representative of
workers with which it has a collective bargaining agreement or other
contract understanding, that the City is bound by the terms of the
Minnesota Human Rights Act and is committed to taking affirmative action
to employ and advance in employment physically and mentally challenged
individuals.
2. Schedule for Review. The City of Mounds View will review all physical
and mental job requirements to the extent that these requirements tend to
screen out qualified disabled individuals. It will be determined whether
these requirements are job related, and consistent with business necessity
and the safe performance of the job. These requirements will be reviewed
when positions become available.
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3. Pre-Employment Medical Exams. The City of Mounds View
may require a comprehensive medical exam after a
conditional offer of employment has been made. The results
of such an examination will not be used to screen out
qualified disabled individuals. Information obtained in
response to such inquires or examinations shall be kept
confidential except that (a) supervisors and managers may
be informed regarding restriction on the work or duties of
disabled individuals and regarding accommodations, (b) first
aid and safety personnel may be informed, to the extent
appropriate, if the condition might require emergency
treatment, and (c) officials, employees, representatives, or
agents of the Minnesota Department of Human Rights or
local human rights agencies investigating compliance with
the Act or local human rights ordinances shall be informed if
they request such information.
4. Accommodations of Physical and Mental Limitations of Employees.
The City of Mounds View shall make a reasonable accommodation
for the physical and mental limitations of an employee or applicant
unless such an accommodation would impose an undue hardship
on the conduct of City business.
5. Compensation. If offering employment or promotions to
disabled individuals, the City of Mounds View shall not
reduce the amount of compensation offered because of any
disability income, pension, or other benefit the applicant or
employee receives from another source.
6. Outreach, Positive Recruitment, and External Dissemination of Policy.
The City of Mounds View will review employment practices to determine
whether the personnel programs provide the required affirmative action for
employment and advancement of qualified disabled individuals. Based
upon the findings of such review, the City of Mounds View shall undertake
appropriate outreach and positive recruitment activities, such as those
listed below:
a. Develop internal communication of the
City's obligation to engage in affirmative
action efforts to employ qualified
disabled individuals in such a manner as
to foster understanding, acceptance,
and support among executive,
management, supervisory, and all other
employees and to encourage such
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persons to take the necessary action to
aid the City of Mounds View in meeting
this obligation.
b. Develop reasonable internal procedures
to ensure that the obligation to engage
in affirmative action to employ and
promote qualified disabled individuals is
being fully implemented.
The City shall make readily available to
disabled individuals a current listing of job
opportunities in the City offices. The City will
advertise available positions in a manner
determined by the City to be most appropriate
to reach local disabled individuals.
c. Periodically inform all employees and
prospective employees of the commitment to
engage in affirmative action to increase
employment opportunities for qualified disabled
individuals.
d. Enlist the assistance and support of
recruiting sources including state
employment security agencies, state
vocational rehabilitation agencies or
facilities, sheltered workshops, college
placement officers, state education
agencies, labor organizations and
organizations of or for disabled
individuals.
e. Establish meaningful contacts with
appropriate social service agencies,
organizations of and for disabled
individuals and vocational rehabilitation
agencies or facilities for the purpose of
receiving advice, technical assistance
and referrals.
f. Review employment records to
determine the availability of promotable
and transferable qualified known
disabled individuals presently employed
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and to determine whether their present
and potential skills are being fully
utilized or developed.
g. Include disabled workers when
employees are pictured in consumer,
promotional or help-wanted advertising.
h. Take positive steps to attract qualified disabled
persons not currently in the workforce who
have requisite skills and can be recruited
through affirmative action measures.
7. Internal Dissemination of Policy. Realizing that an outreach
program is ineffective without adequate internal support from
department heads and supervisory personnel and other employees
who may have had limited contact with disabled persons in the
past, and in order to assure greater employee cooperation and
participation the City of Mounds View shall disseminate this policy
internally as follows:
a. Include Plan in Personnel Manual.
b. Departments shall discuss with new employees the
policy and explain individual employee
responsibilities.
c. Meet with union officials to inform them of the Policy and
request their cooperation.
d. Include non-discrimination clauses in all union agreements
and review all contractual provisions to ensure they are non-
discriminatory.
e. Post the Policy Statement on the bulletin board, including a
statement that employees and applicants are protected from
coercion, intimidation, interference or discrimination for filing
a complaint or assisting in an investigation under the
Minnesota Human Rights Act.
8. Responsibility for Implementation. Kathleen Miller is
responsible for Mounds View's affirmative action activities
and will conduct the following activities:
a. Develop policy statements, affirmative action programs and
internal and external communication techniques to be certain
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the City of Mounds View’s policies are being followed. In
addition, supervisors shall be advised that:
1. Their work performance is being evaluated on the
basis of their affirmative action efforts and results, as
well as other criteria.
2. The City of Mounds View is obligated to prevent
harassment of protected class employees or
applicants for employment.
b. Design and implement an audit and reporting system that
will:
1. Measure effectiveness of the City’s plan.
2. Indicate need for remedial action.
3. Determine the degree to which objectives have been
attained.
4. Ensure that each department is in compliance with
the Minnesota Department of Human Rights Act.
c. Serve as liaison between the City of Mounds View and the
Minnesota Department of Human Rights.
d. Serve as liaison between the City of Mounds View and
organizations of and for disabled persons.
e. Keep Department Heads informed of the latest
developments in the entire affirmative action area.
9 Develop and Execute Affirmative Action Programs. The Affirmative Action
Plan for the City of Mounds View shall be developed and executed as
follows:
a. Job qualifications shall be made available
to all employees involved in the recruitment,
screening, selection, and promotion
process
b. The City of Mounds View shall evaluate the
total selection process including training
and promotion to ensure freedom from
stereotyping disabled persons in a manner
which limits their access to all jobs for
which they are qualified.
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c. All personnel involved in the recruitment,
screening, selection, promotion,
disciplinary, and related processes shall be
carefully selected and trained to ensure that
the commitments in the Affirmative Action
Program are implemented.
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APPENDIX I
RECRUITMENT RESOURCES
Working Opportunities for Women
2700 University Avenue
Suite 120
Minneapolis, MN 55114
Minnesota Department of Economic Security
Job Bank
390 North Robert
St. Paul, MN 55101
Anoka County Job Service
8008 Highway 65 NE
Spring Lake Park, MN 55432
Minnesota Workforce Center
2098 11th Avenue E.
North St. Paul, MN 55109-5112