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HomeMy WebLinkAboutAgenda Packets - 2000/04/03M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\04-03-00\Agenda.doc CITY OF MOUNDS VIEW WORK SESSION AGENDA April 3, 2000 6:00 p.m. Items Discussed Per Consensus _______ 1. Presentation / Discussion of Hwy 10 Study – Springsted Consultants _______ 2. Big Woods Discussion – John Hammerschmidt & Consultants _______ 3. Continued Discussion of Silver Lake Woods Condominium Assoc. Agreement – Michael Ulrich ________ 4. Discussion of Canadian Geese control measures – Michael Ulrich ________ 5. Discussion of Street lighting options for Edgewood Drive – Michael Ulrich ________ 6. Chamber of Commerce Charitable Grant Request - Aaron Parrish ________ 7. Discussion of Personnel Issues – Michael Ulrich M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\04-03-00\Agenda.doc NOTICE OF SPECIAL MEETING The Mounds View Economic Development Authority (EDA) will be conducting a special meeting on Monday, April 3, 2000, following the City Council Work Session that begins at 6 P.M. in the City Council Chambers at City Hall EDA Special Meeting Agenda April 3, 2000 1. Adopt a Meeting Schedule for the Remainder of the Year 2000. 2. Consider a Communications from the Mounds View New Brighton Chamber of Commerce Concerning the Membership on the Mounds View Economic Development Commission (EDC). Item No. 1 Staff Report No. Meeting Date: April 3, 2000 Type of Business: W.K. WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Presentation / Discussion of Hwy 10 Study Date of Report: August 29, 2018 Recently Council authorized staff to contract with Springsted to conduct a survey / study of Hwy 10. Staff met with Bob Thistle and David Wettergren to discuss the plan, options and strategies. Mr. Thistle and / or Mr. Wettergren will be in attendance to present Council with the direction this study will take. ___________________________________ Michael Ulrich, Interim City Administrator C:\Mike's documents\staff reports\Hwy 10 survey-Springsted 2000.doc City of Mounds View Staff Report Item No 1 March 30, 2000 Page 2 Mounds View – County Highway 10 Long-Range Planning Discussion Work Plan March 2000 Purpose The purpose of this outline is to present a draft of a tentative work plan between the City of Mounds View and Springsted Incorporated whereby Springsted will assist the City in conducting two community workshops on the future of County Highway 10. Objectives  One objective of the Springsted service will be to facilitate two community workshops where Mounds View citizens, parents and business community members will be given an opportunity to share their opinion and vision for the future development and redesign of the portion of County Highway 10 that runs through the City  A second objective will be to prepare a report on information gained at the two meetings for use by the City in deliberations with the Minnesota Department of Transportation, Ramsey County Department of Transportation and the City engineers and design experts as they plan the future development of the highway. Work Plan Springsted will review the draft of this tentative work plan with the members of the Mounds View City Council at a planning workshop scheduled for April 3, 2000. Springsted recommends a process built around the following key components:  The establishment of a Steering Committee to work with Springsted made up of two/three representatives from each of City of Mounds View’s Planning Commission, Economic Development Council and Parks and Recreation Commission. • The purpose of the Steering Committee will be to review and advise Springsted on the proposed content and format of the two community meetings. • Assist in facilitating round-table discussion to be held at the two community meetings. • Recommend strategies for getting people to attend the proposed workshops.  A review of information collected from previous studies related to the development of Highway 10. Of particular interest will be for Springsted to determine if these studies can provide: • A source for background information at the community meetings • Information relevant for the Springsted report following the two meetings  Discussion with the State of Minnesota and Ramsey County Departments of Transportation for the purpose of: • Determining the latest information, interest or position their departments have pertaining to Highway 10 development. • Gather information on how plans for Highways 35W and 96 could impact the future of Highway 10 • Extending an invitation on the part of the City of Mounds View to attend and participate in the community meetings.  Scheduling two community forums or workshops facilitated by Springsted where citizens, parents and business community members will be given an opportunity to share their opinion and vision for the future development and redesign of the portion of Highway 10 that runs through the City of Mounds View. As effort with be made to encourage workshop participants to think in terms of what they want Highway 10 to look and like 10-15 years in the future. • Sensitivity at these meetings will be given to issues of volume and speed of traffic, as well as, community concerns for safe and protected neighborhoods. • Tentative questions that could be addressed are: − Do citizens want Highway 10 to be a freeway in concept?; or − Do citizens want Highway 10 to be part of the community?; or − Do citizens want to leave it as it is? • The exact framing of the questions and issues to be addressed will be discussed with the Steering Committee.  The culminating activity of this phase of the work plan will be a report written by Springsted on information gained at the two community meetings for use by interested parties as they plan for future development of the highway. • Thinking optimistically, Springsted hopes that the information gained at the two public meetings will allow for the report to establish a preliminary direction for consideration by the City Council. • At a minimum the report will categorize and summarize positions, establish a current record of thought and suggest next steps. Timeline  April • Present tentative plan to City Council • Present authorized planning activity to a joint meeting of the City of Mounds View Planning Commission, Economic Development Council and Parks and Recreation Commission. • Request appointment of Steering Committee members. • Hold Planning meeting with Steering Committee  May • Publicize the two community meetings and encourage citizen participation • Hold two community meetings  June • Write report • Present report to City Council kli.long-range planning discussion – Work Plan.doc Item No. 3 Staff Report No. Meeting Date: April 3, 2000 Type of Business: W.K. WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Continued Discussion of the Silver Lake Woods Condominium Assoc. Agreement Date of Report: August 29, 2018 Issues related to the repair and maintenance of the underground utilities, in particular the storm sewer, in the Silver Lake Woods Condominium Association have yet to be resolved by the parties involved. Staff has researched the City’s files for the project and County files for any easements or possible dedications of utilities that may be of record, which might shed some light on resolving this issue. No documentation has been found that states that the utilities have ever been dedicated to the City of Mounds View for public use. The contention of the Association is that the City should make the repairs and continue to maintain all the utilities within the development. Barring any wholesale abandonment of the agreement that was adopted in 1993, for lack of resolution, staff’s recommendation remains the Association should make the repairs to the storm sewer system. If the Association wishes to dedicate the underground utilities to the City, staff recommends that the repairs should be performed at the expense of the Association, an inspection of the remaining utilities should be performed and any additional maintenance requirements that are discovered are repaired, prior to the City accepting the utilities as public. All of the associated expenses to perform these services should be born by the Association. The Association would also be responsible for legal expenses related to the dedication and the proper filing of the documents. These are the recommendations of staff and may not reflect the direction of Council. Staff will proceed in the manner in which directed. Assistant City Attorney Scott Riggs will be in attendance to respond to any legal questions from Council or the Association. Staff seeks Council direction in this manner. ___________________________________ Michael Ulrich, Interim City Administrator C:\Mike's documents\staff reports\Silver Lk Woods Condo Rpt.doc Item No. 4 Staff Report No. Meeting Date: April 3, 2000 Type of Business: W.K. WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Discussion of Canadian Geese Control Measures Date of Report: August 29, 2018 At the end of the summer season and into early last fall, the landscaping of the Community Center and City Hall was completed. Accompanying the newly laid sod was a flock hungry Canadian geese. If you happen to remember the site throughout the grounds, parking lots, and sidewalks, it was not a pretty site. The geese had produced a grossly unsanitary condition throughout the area. Complaints were received from visitors, tenants and staff members of the Community Center and City Hall. Staff contacted John Hammerschmidt to inquire about any measures to control the flock or in essence force them from the area. John constructed a fence around the newly constructed water quality pond and sprayed the entire grounds with an environmentally friendly chemical to which geese dislike. The results were the geese left the area. The expense of the treatment was approximately $1,200.00. The time is rapidly approaching when the geese will return in numbers to nest. Staff feels it is quite necessary to continue the application of the chemicals to keep the complex sanitary, and disease free. John has estimated it will take approximately $5,000.00 to $6,000.00 to treat the grounds for the entire season. Staff is requesting authorization to expend existing building maintenance funds for the Community Center, City Hall, Water Treatment Facility and Public Works Facility to support this expenditure. If additional funds for the repair or maintenance of any of these facilities were necessary in the future, staff would then request supplemental funding from Council. Staff seeks Council approval or direction in this matter. ___________________________________ Michael Ulrich, Interim City Administrator C:\Mike's documents\staff reports\Geese Control.doc Item No. 5 Staff Report No. Meeting Date: April 3, 2000 Type of Business: Work Session WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Street Lighting on Edgewood Drive Date of Report: March 28, 2000 As directed by Council at an earlier meeting, Staff met with John Olson, Outdoor Lighting Consultant with NSP on March 17 regarding the illumination of Edgewood Drive. Mr. Olson presented the many options that the City of Mounds View can take advantage of, regarding street lighting. Each fixture has its own illumination qualities and Council must decide what kind of effects would benefit that area. Also, the City may order virtually any color of pole; the stock colors are green, bronze and black. (FYI: If the City chooses a non-stock color, additional ordering time would be required.) The street lights will fall under the Group 5 purchase option which would entail NSP providing the installation, maintenance and operation for 25 years, for $5.45 a month per light. The City must pay for the installation cost(s) before the job begins. NSP will provide a “photometric” of the area. The photometric will provide an actual site plan as to where the street lights will be installed and how many would be required. ________________________________________ Michael Ulrich RECOMMENDATION: Staff seeks Council direction in this matter. C:\Mike's documents\staff reports\Edgewood Lighting.doc Item No. 6 Staff Report No. Meeting Date: April 3, 2000 Type of Business: WK WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Mayor and City Council Members From: Aaron Parrish, Economic Development Coordinator Item Title/Subject: Chamber of Commerce Charitable Grant Request Date of Report: August 29, 2018 Background: Through the New Brighton~Mounds View Area Chamber of Commerce’s Charitable Giving program, the Chamber donates money to various non-profit groups and charitable organizations. Accordingly, we would request that the EDA consider authorizing staff to submit a “Charitable Giving Request” application to the Chamber. This request would be to fund the “Mounds View Economic Development Project.” The funding requested would support two collaborative efforts between the City of Mounds View and the Chamber of Commerce. First, funds would be utilized for an intern that would provide services to both the City and the Chamber. From an organizational perspective, the intern would be under the supervision of the Chamber and be located at the Chamber offices. However, the intern would complete projects helpful to the economic development efforts of the City. The primary project would include updating and expanding the City’s business database. From a financial perspective, the City would be the fiscal agent for the funds, and then would subsequently contract with the Chamber to pay the intern’s wages. Second, funds would be used to develop marketing materials to promote economic development in Mounds View. In the past, The City of New Brighton has received funding to purchase glossy folders used for business attraction and retention purposes. If awarded, it is anticipated that marketing funds would be spent in a similar manner. Fiscal Implications: To fund the above activities, The City of Mounds View would need to request approximately $3500. There is no requirement to leverage or match any funds. As a result, there are no additional funds that would need to be expended on the above referenced projects. Necessary Actions: Consider authorizing staff to submit a “Charitable Giving Request” for the aforementioned projects. ______________________________________ Aaron Parrish, Economic Development Coordinator Item No.7 Staff Report No. Meeting Date: April 3, 2000 Type of Business: W.K. WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Discussion of Personnel Issues Date of Report: August 29, 2018 There are three personnel issues staff wishes to discuss with Council. The first being, replacement of a vacant utility position created by the retirement of Wally Mortenson. The Second is continued discussion of the Community Center janitorial and maintenance needs. And lastly is a proposed position reclassification. I will attempt to touch briefly on each topic with more discussion expected at the meeting. Almost two years ago, staff requested the hiring of an additional position for the Wastewater Division. This measure was approved due to the past injuries of both Wastewater employees and the anticipated retirement of at least one employee. This hire has proven very effective and efficient to train and educate an inexperienced operator with the City’s system and maintenance procedures. It was noted at the time of the discussion that this position, that while an additional position was created, the level of staffing was actually brought back to the number of staff allocated in 1993. Due to a death and a resignation in the Public Works Department a position was left vacant until the recent hiring. Staff requests authorization to advertise to replace a utilities position vacated by a retirement. Staff met this week to discuss the janitorial and maintenance needs at the Community Center. Although the exact number of hours required for the level of service and the amount of funding for these services was never aired, it was agreed that service levels should be elevated. Community Center staff, Terri and Sherry indicated that the level and quality of service is expected to increase now due to some consistencies in the personnel. I expressed a concern for the exterior maintenance of the building and grounds and how the associated tasks could be performed. The conclusion resulted in the Community Center staff will continue to work with the service currently cleaning the building and writing a job description for a maintenance person to perform other related tasks. This position will then be advertised to the public. The wages would be from $9.00 to $12.00 per hour, twenty hours per week, year round. It is somewhat unclear how the two positions or services will interact. I am a little apprehensive about this arrangement, in attempting to provide the most efficient and cost effective means to satisfy the requirements of all parties. City of Mounds View Staff Report August 29, 2018 Page 2 In reviewing the 2000 budget it appears to me that $24,440.00 is allocated for part-time maintenance and custodial services, in addition to $19,500.00 is designated for contractual custodial services. The combined total of $43,940.00 is budgeted for maintenance and custodial services. A full time entry-level maintenance / custodial person would cost the City approximately $37,000.00 with benefits. Obviously additional cleaning would be required on weekend and some holiday events, which will require more funding than what remains of the total salaries. Staff requests more discussion with Council and staff regarding this issue. The last issue is the classification, duties and responsibilities of the Engineering Technician. This position’s job description was revised several years ago with an anticipated reclassification to occur in the near future. The reason for the description revision was to add addition computer skills and responsibilities that were currently being performed, which would in turn more accurately reflect the true duties being performed. Staff has struggled with this situation for some time now. The services that are currently being contracted from the City of Roseville has lessened the load of some of the computer tasks once performed by the Engineering Tech, although many of the ultimate responsibilities for the system still remain with the position. Staff has recently review the revised job and obtain a newly updated version. This description was submitted to Labor Relations for evaluating. Internally the position gained 28 points, which is still within the salary range. This newly revised job description has not been compared to similar positions outside of the City. Based on position descriptions obtained earlier from surrounding cities the current position’s salary is in the middle of the average salary range. Staff is researching this information and will present the findings and recommendation at the meeting. ___________________________________ Michael Ulrich, Interim City Administrator C:\Mike's documents\staff reports\Personnel Issues.doc