HomeMy WebLinkAboutAgenda Packets - 2000/09/05M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\09-05-00\Agenda -- Work Session.doc
CITY OF MOUNDS VIEW
CITY COUNCIL
WORK SESSION AGENDA
Tuesday
September 5, 2000
6:00 p.m.
Items Discussed
Per Consensus
_______ 1. 2001 Budget Discussion
______ 2. Discussion of Water / Wastewater Charges – Bruce Kessel
_______ 3. Proposed 2000 Affirmative Action Plan-Givonna Reed
________ 4. Highway 10 Study Update
________ 5. Discussion of Charter Commission Resolutions
2000 - 05,06,07,09 – Michael Ulrich
________ 6. Discussion of Greenfield Ponds Ponding Project
Michael Ulrich
________ 7. Discussion of Street Light for Pathway, Adams to Erickson
section – Michael Ulrich
________ 8. Closed Meeting to Discuss the Public Works Bargaining Unit
Contract – Michael Ulrich
M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\09-05-00\Item 03--Proposed 2000 Affirmative Action Plan--Givonna Reed.doc
Item No. 3
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Givonna Reed, Assistant to the City Administrator
Item Title/Subject: Consideration of Proposed 2000 Affirmative Action Plan
Date of Report: September 5, 2000
Background
At the August 21, 2000 Work Session, the Council requested that staff put the Proposed
2000 Affirmative Action Plan on the September 5, 2000 Work Session agenda and Mayor
Coughlin suggested that the Council explore the adoption of a “policy statement” that
affirms that City’s commitment to non-discrimination. For your review and consideration, I
have attached a copy of the Affirmative Action “policy statement” that is currently in the
Personnel Manual.
Availability & Utilization/Underutilization Analyses
Members of the Council expressed concern about committing to hiring 13 women and 3
minority employees within a specified period of time (see Goals, Objectives and
Timetables for Corrective Action section in the full Proposed 2000 Affirmative Action Plan).
Since our last meeting I have conducted a Job Group Availability Analysis to determine
whether this analysis would indicate that the City is underutilizing fewer women and
minorities than indicated by the Small Company Availability Analysis, which indicates that
the City is underutilizing 13 women and 3 minorities.
The Job Group Availability Analysis examines the utilization and underutilization of women
and minorities by job group. Please note that not all staff from the same department are
necessarily in the same job group (i.e., Administration employees fall into three different
job groups.) The Job Group Availability Analysis indicates the following underutilization
results based on the availability of women and minorities in the job areas listed:
Job Groups Under Utilization
Women Minorities
Manager 2 *1
Professional 1 0
Technical 1 *1
Office 0 *1
Skilled (Pub. Wks) *1 *1
Service (Police) 9 2
*Numbers were less than one and were rounded up for more practical use of the data.
M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\09-05-00\Item 03--Proposed 2000 Affirmative Action Plan--Givonna Reed.doc
The Eight Factor Analysis is a third possible availability analysis that staff could conduct.
The Department of Human Rights has advised that the City not conduct this very detailed
and time consuming analysis which provides for weighing eight different situations by
which an employee might enter a job group. The end result of each Eight Factor Analysis
is an availability percentage for women and minorities that more accurately reflects current
availability percentages than 1990 Census data, which was used for the Small Company
and Job Group Analyses.
Goals, Objectives and Timetables for Corrective Action
Since the August 21, 2000 Work Session I have spoken with the Minnesota Department of
Human Rights Contract Compliance Division regarding alternative language for this
section of the proposed Affirmative Action plan. First, it was recommended that the City
indicate its focus on recruiting women and minority applicants rather than hiring women
and minority applicants. Secondly, it was recommended that the City speak in terms of
percentage (of availability) goals, rather than specific number goals. The proposed
language is attached for your review.
The changes in language (shaded & underlined area), which are based on the Small
Company Availability Analysis, hopefully respond to any concerns that the City’s goal is to
hire based on race or gender rather than qualifications. Continuing to broaden our
recruitment area will draw more qualified women and minorities which should assist the
City in achieving its goal of fully utilizing women and minority employees at least in
proportion to availability.
In addition, the change in language speaks to Mounds View’s turnover and low job
creation rate which could prohibit Mounds View from fully utilizing women and minorities in
the short term.
Recommendation: Review the following attachments:
Current Affirmative Action “Policy Statement” from the Personnel Manual.
Goals, Objectives and Timetables for Corrective Action
Give staff direction regarding which availability analysis to include in the Affirmative Action
Plan, preferred policy language, and preferred Goals, Objectives language.
Respectfully Submitted,
___________________________
Givonna Reed
Assistant to the City Administrator
M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\09-05-00\Item 03--Proposed 2000 Affirmative Action Plan--Givonna Reed.doc
POLICY: DISCRIMINATION POLICIES SECTION: 1.07
B. EQUAL EMPLOYMENT OPPORTUNITY (Title VII, Minnesota Statutes Section 363)
The City of Mounds View provides equal opportunities to all employees and applicants
for employment in accordance with all applicable Equal Employment Opportunity and
Affirmative Action laws, directives and regulations of federal, state and local governing
bodies or agencies thereof, specifically Minnesota Statute Section 363.
The City of Mounds View will not discriminate against or harass any employee or
applicant for employment because of race, color, creed, religion, natural origin, sex,
disability, marital status, status with regard to public assistance, membership or activity
in a local commission, sexual orientation, or age as defined in Minnesota Statutes
§363.01.
The City will take affirmative action to ensure that all employment practices are free of
such discrimination. Employment practices include, but are not limited to, hiring,
upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff,
disciplinary action, termination, raises of pay or other forms of compensation, and
selection for training, including apprenticeship.
The City of Mounds View uses its best efforts to afford minority and female business
enterprises with the maximum practicable opportunity to participate in the performance
of subcontracts for construction projects that are engaged by the City. The City is
committed to achieving the goals of Equal Employment Opportunity and Affirmative
Action and fully supports the incorporation of non-discrimination and Affirmative Action
Rules and regulations in contracts.
EEO/AA Procedures: Compliance with Affirmative Action and Equal Opportunity
Laws: The City of Mounds View will review itstheir involvement in achieving Affirmative
Action objectives as well as other established criteria. Any employee of the City who
does not comply with the Equal Employment Opportunities Policies and Procedures as
set forth will be subject to disciplinary action. Any subcontractor to the City not
complying with all applicable Equal Opportunity/Affirmative Action laws, directives and
regulations of the Federal, State and Local governing bodies or agencies thereof,
specifically Minnesota Statutes §363 will be encouraged to come into compliance or
risk the loss of future contracts.
The Equal Employment Opportunity Program is managed by the City Administrator and
he/she will designate personnel to complete responsibilities including monitoring all
Equal Employment Opportunity activities and reporting the effectiveness of this
Affirmative Action Program, as required by federal, state and local agencies. If any
employee or applicant for employment believes they have been discriminated against,
they should contact the City Administrator. If at any time this Manual is found to be in
conflict with the City’s Affirmative Action Plan, action shall be taken that will allow the
goals of the Affirmative Action Plan to be fulfilled.
A complete copy of the Affirmative Action Plan is included in the Reference Section of
this manual.
M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\09-05-00\Item 03--Proposed 2000 Affirmative Action Plan--Givonna Reed.doc
GOALS, OBJECTIVES AND TIMETABLES FOR CORRECTIVE ACTION
The City's Availability and Utilization/Underutilization Analysis shows that for the total
workforce there is an underutilization of 13 women and 3 minorities. The City of Mounds
View is committed to fully utilizing women and minority employees at least in proportion to
their availability (see Availability and Utilization/Underutilization Analysis) and will maintain
an awareness of the need to recruit women and minorities when vacancies exist and when
new positions are created.
The City realizes that if turnover and job creation rates continue as in recent years, there
may be too few opportunities to achieve full utilization of women and minorities in the short
term. In order to achieve our ultimate goal of fully utilizing women and minority employees
in proportion to their availability, the City is committed to increasing its recruitment efforts
by advertising in and with media sources that are traditionally used by women and
minorities. Increasing recruitment efforts will broaden the City’s applicant pool and
ensure that there are more qualified applicants to choose from.
. The timetables for the full utilization of women and minorities would be hiring five
females and two minorities in 2001, five females and 1 minority in 2002, and 4 females in
2003.
It is the desire of the City to eliminate the underutilization of women and minorities through
the normal attraction of employees or the addition of new positions by the following means:
1 Recruitment Sources. Data shall be maintained regarding recruitment and
media sources notified of City job vacancies
2. Applicant Flow Data. Data shall be maintained for regular full-time and part-
time positions that indicates the total number of applicants interviewed for
each job vacancy, those offered positions and those hired in order to
determine the effectiveness of the City's recruitment process and to assess
the City's progress toward equal employment opportunity.
3. Training. Data shall be maintained indicating the number of City employees
participating in all City-sponsored training programs.
4. Promotions. Data shall be maintained regarding promotions and those
employees who are promoted.
5. Merit Increases. Data shall be maintained to ensure that disparities do not
exist regarding merit increases between City employees belonging to
protected classes and other City employees.
6. Disciplinary Actions, Demotions and Terminations. Data shall be maintained on all
disciplinary actions, demotions and terminations including reasons for such actions.
Item No. 4
Staff Report No.
Meeting Date: 09/05/00
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Mayor and City Council Members
From: Rick Jopke, Community Development Director
Item Title/Subject: Highway 10 Study Update
Date of Report: August 29, 2018
BACKGROUND
At the August 14, 2000 meeting the City Council approved a Highway 10 Study Phase 2 Work Plan
and authorized the expenditure of up to $9,075 to Springsted to complete the study. Subsequent to
that meeting I have been I contact with the Ramsey County Traffic Engineer and with Springsted to
refine and move ahead on Phase 2 of the Highway 10 Study. Dan Soler, the Ramsey County Traffic
Engineer, has indicated that Highway 10 is now officially under county jurisdiction. The county is
now collecting data on various aspects of the road including traffic signal timing and traffic speed to
determine possible improvements. The county also indicated that they are committed to working with
the City to investigate changes that will improve both vehicular and traffic safety along Highway 10.
A copy of a letter from Mr. Soler has been placed in your in-boxes.
I have met with Springsted and we have put together a further refined work plan that is attached for
your review. A representative from Springsted will be present at the September 5th work session to
review the materials with the City Council.
RECOMMENDATION
It is recommended that the City Council review the attached materials and provide comments to staff
at the work session. If the Council is comfortable with the work plan staff will continue to work on
the various action items.
______________________________________
Rick Jopke, Community Development Directo
SAINT PAUL, MN • MINNEAPOLIS, MN • MILWAUKEE, WI • OVERLAND PARK, KS • WASHINGTON, DC • DES MOINES, IA
INTERNAL MEMORANDUM
TO: Rick Jopke, Community Development Director
FROM: David Wettergren
DATE: August 30, 2000
SUBJECT: Development of Highway 10 Action Plan
Accompanying this memo you will find an outline of the general work plan for the Development of Highway 10
Action Plan we discussed at our meeting of August 22, 2000. As you are aware we need to consider the plan flexible
in nature given the number of players and interested parties involved and our dependence on them for information
and input into the process.
One initial and important step now that Highway 10 has been turned over from the State of Minnesota to Ramsey
County, is for the City Council to begin immediate communication with the County, seeking the County’s
cooperation in addressing the following short-term safety issues recommended in the Highway 10 Steering
Committee Report:
Reducing the 50 mph speed limit to 40-45 mph
More speed limit signs
Increasing signal walk time
Increasing crosswalk signage and identification
It is my understanding that before taking action on the above items the County has an information and data collection
process that is required and the longer the Council waits to request official action the greater the time for official
County consideration. It is also not too soon for the City to enter into discussion with the County about funding the
above actions that have a potential cost requirement. It is our experience that City participation in funding
improvements to the County roads is not unusual, especially, when such improvements have a specific advantage to
the City.
It is also not too early to discuss with Ramsey County the possibility of the County reserving turn-back funds to help
finance eventual corridor design plan implementation.
Please call if you have questions pertaining to the general work plan or the recommendations I am making regarding
the importance of requesting county consideration of the short-term safety recommendations.
kli
85 E. SEVENTH PLACE, SUITE 100
SAINT PAUL, MN 55101-2887
651-223-3000 FAX: 651-223-3002
City of Mounds View, Minnesota
Development of County Highway 10
Work Plan August 2000
To be consistent with the Highway 10 Steering Committee Report we will approach action items in the:
− Short Term (< 2 years)
− Intermediate Term (2-5 years)
− Long Term (5-15 years)
Action items I am tentatively identifying under these three scenarios are:
Short Term (< 2 years)
Request immediate Ramsey County consideration of the following short-term issues:
• Reducing the County Highway 10 speed limit to 40-45 mph
• Adding more speed limit signs
• Increasing signal walk-time
• Increasing crosswalk signage and identification
Improve crosswalk visibility
Increase speed enforcement
Identify capital and operational costs of short and intermediate term items
Determine legal process and community/business implications of renaming the road
Establish on-going communications with residents, business, Ramsey and Anoka Counties, neighboring
cities, the I-35W Corridor Coalition, state legislators, Met Council Representatives, and Rice Creek
Watershed District.
Request that Ramsey County reserve turn-back funds to help finance corridor design plan implementation
Allocate funds to employ a Design Engineer to develop a specific County Highway 10 Improvement Plan to
guide the future reconstruction of County Highway 10 and make necessary staff available to manage the
project
Work with the Highway 10 Steering Committee to define the parameters of an official Request For Proposal
to ask for competitive bids to hire a design consultant to develop and recommend a specific County
Highway 10 reconstruction plan that would address action item concerns such as:
• Safer access to business
• Center median development
• Pedestrian bridge or tunnel development
City of Mounds View Staff Report
August 29, 2018
Page 2
• Trail development and utilization
• Plantings as buffers
• Gateway concepts
• Enhancing Economic Growth and Development
• Determine life expectancy of the road
• Assure compatibility with Ramsey County roadway standards
• Provide a more community-oriented boulevard appearance
Identify variety of tentative funding alternatives available to finance County Highway 10 improvements
Continue to work with and incorporate I35W Corridor Coalition livable community roadway principles as
they are developed.
Intermediate Term (2-5 years)
Determine plan and budget for increased street lighting (identify funding sources)
Continue ongoing communication with interested parties
City Council consideration and implementation of County Highway 10 Design Plan
• Develop a finance plan that will identify alternative funding sources and describe how these
sources could be utilized for the Design Plan
• Recommend combination of funding sources most efficient and cost effective for the City.
Prepare for City Council consideration a County Highway 10 Finance Plan based on final design features
approved by the Council which:
• Identifies the capital action items to be completed, estimated cost, funding source and timeline for
implementation
• Identify operating requirements related to capital improvements
• If debt issuance is one of the financing alternatives to be considered provide basic debt schedules
and tax impact analysis
Long-Term (5-15 years)
Continue communication with interested parties
Implement Design Plan including:
• Finance plans
• Operational budget planning
• Economic Development action items
Reconstruct County Highway 10 as a more community-oriented boulevard as per the Design Plan.
The next step is to encourage the City Council to proceed with contracting Ramsey County pertaining to the short-
term action items. We should talk again to get final agreement on this general work plan. It delays some of
Springsted’s work until the actual Design Plan is ready for presentation to the Council but maintains the integrity of
what was approved by the Council at their meeting of August 14.
Item No 6
Staff Report No.
Meeting Date: September 5, 2000
Type of Business: W.K.
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Michael Ulrich, Director of Public Works
Item Title/Subject: Discussion of Charter Commission Resolutions 2000-
05,06,07,09
Date of Report: August 29, 2018
City Attorney Long will present his findings and recommendations for these Resolutions.
___________________________________
Michael Ulrich, Interim City Administrator
C:\Mike's documents\staff reports\Charter res.doc
Item No. 6
Staff Report No.
Meeting Date: September 5, 2000
Type of Business:
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Michael Ulrich, Director of Public Works
Item Title/Subject: Discussion of Greenfield Park Ponding Project
Date of Report: August 29, 2018
Staff and Council received a document of events pertaining to the proposed Greenfield Park
Ponding Project from a resident at the last City Council meeting. Staff was directed to respond to
the statements in the document. The responses will be specific to the statements or questions
when applicable or general when appropriate.
• An informational meeting was held at a City Council work session in which Rice
Creek Watershed District (RCWD) presented the proposed project. Other than the
standard Council agenda, no formal notice to the residents was given at this time.
• There has been no Public Hearings held by the City of Mounds View on this
project. When hearings are scheduled, mailings of the notice will be sent to the
residents.
• Golf Course manager John Hammerschmidt has been the main City contact
person with RCWD as he was conducting wetland surveys at the golf course and
adjacent areas for possible golf course expansion and residential development.
Mr. Hammerschmidt named the project himself as a trail system improvement,
obviously implying the possible extension and improvement of the existing trail
way. RCWD has named the project for the hydrological impact it would have on
Rice Creek. Staff has referred to the project by the park name, which is Greenfield
Park. I believe the currently the Greenfield Park Ponding Project is more accurate
for the residents and staff concerned in this matter.
• Other than the information presented by Mr. Hammerschmidt and RCWD, the
City does not have any final or firm plans to provide the residents. The RCWD is
currently working on a feasibility study and preliminary plan, which should be
completed in approximately two (2) months.
• The City had not designated a spokesperson for the residents in this proposed
project other than a person on the Park and Rec Comm. and the Mayor and City
Council as the residents elected officials.
City of Mounds View Staff Report
August 29, 2018
Page 2
• The City has had only one formal presentation by RCWD on this proposed
project. John Hammerschmidt has presented some material on the matter in his
continued discussion for the possible golf course improvements.
• Will check with RCWD on hydrological impacts of the proposed project.
• RCWD is preparing the preliminary design plans. The City will have input to the
plan.
• MnDOT has conducted some noise monitoring in the area. It is unknown at this
time how much clearing or how many trees will be impacted by the proposed
pond.
• The preliminary benefits for the City’s residents could be an extension of the
current path, increased storm water ponding capacity, which could lessen the
impact of sever rain events. This project is not necessary for any future expansion
of the golf course. Only the possibility of creating wetland credits might foster a
degree of participation with any golf course expansion.
• The golf course manager has been talking with RCWD on the possible golf course
expansion for only a few of years at best, not several years in regards to this
proposed project. The ponding proposal and feasibility study was initiated by
RCWD.
The Council and Staff can address additional comments regarding the submitted chronology as
warranted.
___________________________________
Michael Ulrich, Interim City Administrator
C:\Mike's documents\staff reports\Greenfield pond proj.doc
Item No. 7
Staff Report No.
Meeting Date: September 5, 2000
Type of Business: W.K.
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Michael Ulrich, Director of Public Works
Item Title/Subject: Discussion of Street Light for Pathway, Adams to Erickson
section
Date of Report: August 29, 2018
Staff has received a petition from residents to install a streetlight at the entrance to the pathway
on Adams Street. The request for this light does not meet the current standards for streetlights for
distances from the closest existing streetlight. The existing light at Groberg and Adams is
approximately 150 feet from the path and there is an existing light on the path approximately 125
feet from the end of the path at Adams.
Staff has denied this installation based on the relative closeness of the current lights. Staff seeks
Council direction as to this installation requests for a variance of the standards due to the path
entrance at Adams.
___________________________________
Michael Ulrich, Interim City Administrator
C:\Mike's documents\staff reports\Adams Pathlight.doc