HomeMy WebLinkAboutAgenda Packets - 2000/07/07M:\MasterFiles\1999 thru 2010\2000\City Council\Work Session Packets\07-17-00\Agenda -- Work Session.doc
CITY OF MOUNDS VIEW
WORK SESSION
AGENDA
July 17, 2000
6:00 p.m.
Items Discussed
Per Consensus
_______ 1. Presentation of Greenfield Park Ponding Project – Rice Creek Watershed
District Administrator, Kate Drewery
________ 2. 2001 Budget Discussion – Bruce Kessel
_______ 3. Discussion of Truck Traffic Limits on County Road H – Rick Jopke
_______ 4. Local Stormwater Management Plan Update – Rick Jopke
_______ 5. Discussion Regarding Noticing Requirements for Public Hearings – Jim
Ericson
_______ 6. Affirmative Action Plan-Givonna Reed
_______ 7. Update regarding the Walgreens proposed PUD -- Jim Ericson
_______ 8. Review of Proposed Ordinance 664 (pertaining to accessory buildings) and
Ordinance 658 (pertaining to fences) – Jim Ericson
_______ 9. Edgewood Drive Sidewalk / Trail lighting – Michael Ulrich
_______ 10. Public Works Contract, Non-bargaining Personnel Benefits -Michael Ulrich
Item No. 2
Staff Report No.
Meeting Date: July 11,2000
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and members of the City Council
From: Bruce A. Kessel, Finance Director
Item Title/Subject: Proposed budget calendar
Date of Report: August 29, 2018
I. Budget requirements.
The City’s Charter and Code, as well as State Statutes set forth various requirements for
considering and adopting the City’s budget. The following is a summary of those requirements:
City Charter: Section 7.06, Subdivision 1. ΑThe budget shall be considered at the first regular
monthly meeting of the Council in September and at subsequent meetings ... The Council shall
adopt the budget by resolution ...≅ Subdivision 2. ΑAt least two weeks before the budget is
adopted for the ensuring fiscal year, a summary shall be given in the City Newsletter, in draft
form ...≅
Section 7.04. ΑThe City Clerk-Administrator shall submit to the Council the budget estimates
with a budget calendar to be established by resolution ...≅
Section 7.05. Α... The City Council shall hold a public hearing on the long-term financial plan
and adopt it by ordinance ...≅
State Statutes. On or before September 15, Cities need to establish a maximum levy and set the
dates for a public hearing on the proposed budget and levy for the subsequent year. Budget
hearings need to be held between November 29 And December 20. Cities can not select dates
until such time as the County and School District have selected theirs to insure that there are not
duplicate budget meetings on the same date.
II. Proposed budget calendar.
By September 15th, a preliminary budget and property tax levy will need to be approved. Since
September 11th is a regularly scheduled City Council meeting, it is recommended to be done at
this meeting.
Staff will need guidance to complete a preliminary budget, including such items as a range of
options for property tax levies, overall budget increase, salary adjustments for non-union
employees, etc. For 2001, the state did not impose levy limits; a 1% increase in the levy will raise
an additional $16,950.
September 4th is the Labor Day Holiday so there will not be the regularly scheduled work session
on that date. Council will need to determine the number and timing of work sessions relating to
City of Mounds View Staff Report
August 29, 2018
Page 2
arriving at a preliminary budget prior to a September 11th through 15th adoption.
After the preliminary budget and levy is adopted, Council and staff can have additional meetings
to discuss the 2001 budget. Historically, the City has conducted a public hearing on the budget
prior to the required truth in taxation meeting. If the City continues with this tradition, it should
be conducted at least two weeks prior to the required Truth in Taxation hearing. There is an
election this year on November 8th, so staff would not recommend holding such a hearing on
November 7th. The two remaining options would then be November 13th or 20th. The City has
also historically included a condensed budget summary in Mounds View Matters prior this
meeting. Due to the time required to prepare the information, send it to a printer, have the
information printed and distributed, and allow residents at least several days to review prior to
the meeting, the budget should be finalized for the public hearing by October 16th.
The required Truth In Taxation hearing has to be held between November 29th and December
20th. School Districts and the County has priority for setting the dates for their meetings, so there
are several dates that are not available. Preliminary information indicates that we could hold our
hearing on either December 4th or 11th. If the 4th was selected, we could then select a continuation
hearing (if needed), and adoption hearing at the Council meeting on the 11th, otherwise, a special
Council meeting would need to be held to adopt the budget and levy.
The following is a proposed budget calendar. As we progress in the budget review process,
additional dates can be added as needed.
Proposed budget calendar
July ? City Council provides general guidelines for 2001 budget.
? City Council adopts resolution establishing a budget calendar.
? Departments submit proposed 2001 budget & LTFP to Finance.
? Staff review budgets & LTFP.
? Dept heads review budgets & LTFP.
? Council review of budget and LTFP:
September 11 Council adopts preliminary budget and maximum levy.
Sept 18 - Oct 16 Additional meetings as needed.
November 4 City distributes budget newsletter.
November 13 Council holds informational meeting on the 2001 budget & LTFP.
December 4 Truth in taxation hearing
December 11 Continuation hearing and adoption of 2001 budget, tax levy
and LTFP
Item No. 3
Staff Report No.
Meeting Date: 07/17/00
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Mayor and City Council Members
From: Rick Jopke, Community Development Director
Item Title/Subject: Discussion of Truck Traffic Limits on County Road H
Date of Report: August 29, 2018
BACKGROUND:
The City received the attached letter from Beverly Adair, 3049 County Road H, concerning increased truck
traffic on County Road H. Mrs. Adair requests that that the City post the road for no truck traffic and if that
is not feasible to limit the hours of truck traffic on the road. Similar requests were sent to the City of New
Brighton and to Ramsey County.
Attached also is the response to this request by the Ramsey County Traffic Engineer indicating that truck
traffic cannot be prohibited but the hours can be limited. I am attempting to contact the City of New
Brighton to determine what their response to this request is and will report my findings to the City Council
at the July 7th work session.
If the City Council wishes to proceed with truck hour of operation limits on County Road H it would also
be appropriate to determine if similar limits should be placed on other roads such as County Road H-2. The
issue of how and to what degree any new limits will be enforced.
STAFF RECOMMENDATION:
It is recommended that the City Council discuss this issue and provide direction to staff on how to proceed on
this matter.
______________________________________
Rick Jopke, Community Development Director
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Item No. 4
Staff Report No.
Meeting Date: 07/17/00
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Mayor and City Council Members
From: Rick Jopke, Community Development Director
Item Title/Subject: Local Surface Water Management Plan Update
Date of Report: August 29, 2018
BACKGROUND:
Mounds View adopted a Local Surface Water Management Plan in 1992 in accordance with
Minnesota Statutes. The city is now required to complete a second-generation local surface water management
plan consistent with the updated Rice Creek Watershed District Plan that they adopted in 1997. Current State
Statutes also require that local surface water management plans be an integral part of the City’s comprehensive
plan. The Metropolitan Council has completed a “completeness” review of the city’s comprehensive plan and
has commented that the Local Surface Water Management Plan must be submitted.
DISCUSSION:
As you may recall the updated comprehensive plan recommended by the Planning Commission indicated that
an update of Mounds View’s Local Surface Water Management Plan was a necessary step listed in the
implementation element of the plan.
SEH, the city’s engineering consultant, has completed a draft updated Local Surface Water Management Plan.
A copy of the draft plan has been placed in your in-baskets. As part of the update Mounds View will formally
adopt the rules, goals, and policies of the Rice Creek Watershed District as its own. Rice Creek Watershed
District will continue to have authority over NPDES Permits and the requirements of the Wetland
Conservation Act for the City of Mounds View.
The draft plan was presented to the Planning Commission at their May 3rd and July 5th meetings. This matter is
scheduled for further discussion at the July 19, 2000 Planning Commission meeting. It is anticipated that the
Planning Commission will formally recommend an updated Local Surface Water Management Plan to the City
Council at that time.
Representatives from SEH will be present at the July 17, 2000 work session to review the draft plan with the
City Council. Following the completion of the review by the Planning Commission this matter will be brought
back to the City Council. At that point the City Council will be asked to approve release of the plan for review
and comment by the Metropolitan Council and Rice Creek Watershed District. Copies of the plan will also be
available for public review and comment. When those comments are received a public hearing will be
scheduled and then the City Council will be asked to formally adopt the plan.
______________________________________
Rick Jopke, Community Development Director
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Item No: 5
Meeting Date: July 17, 2000
Type of Business: Worksession
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Planner
Item Title/Subject: Discussion Regarding Public Hearing Notification
Policy
Date of Report: July 11, 2000
Background:
State law requires that certain planning actions (such as conditional use permits,
variances, zoning ordinances) require a public hearing. According to Minnesota
Statutes (462.357, subd.3) a notice of the hearing shall be published in the official
City newspaper ten days prior to the day of the hearing. When the planning action
involves a specific property or properties, notices are to be mailed to affected
property owners and owners within 350 feet of the subject property.
Discussion:
The City of Mounds View has for many years attempted to provide additional
notification to residents by typically publishing hearing notices for both the Planning
Commission and the City Council. Thus, every planning case is typically published
twice and notices sent to residents twice. It is believed that the cost of the additional
public hearing notice is justified to ensure that residents are always informed of
planning activities and have the opportunity to address issues before the Planning
Commission as well as the Council.
The cost to publish and mail a typical public hearing notice is approximately $100.
This amount however can vary significantly depending upon the number of notices
mailed. The different costs involved include postage (the largest of the associated
costs) publication expense (usually $20 to $25), paper supplies (envelopes, labels,
paper), and staff time (preparing the notice, photocopying the notice, preparing
database of registered owners, stuffing envelopes, affixing postage).
Staff has received some negative feedback concerning our notification procedure, in
that only property owners are notified of public hearings, which is what the state
requires. The complaint was such that residents living in multi-family complexes
(such as Timberland Ridge, Greenfield Estates and Landmark Estates, to name but a
few) do not receive sufficient notification regarding public hearings which may have a
direct effect upon them. Because of this complaint, and because of the previous lack
of notice to rental residents near the proposed Walgreens development, staff
arranged for a second public hearing with the Planning Commission, sending notices
to the registered property owners and occupants of the rental dwelling units within
Greenfield Estates and Landmark Estates. The cost of including the rental dwelling
units in the mailout amounted to $161 above and beyond what is required.
Redevelopment of 2225 Hillview Road
February 7, 2000
Page 2
Because the cost can be significant, especially with multiple public hearings held for
one project, staff felt it prudent to seek guidance from the City Council regarding the
City’s procedures and policies concerning public hearing notification. From this, two
questions will need to be addressed:
(1.) Would the Council prefer that staff continue to hold and publish public hearings at
the Planning Commission level even though such action is typically not required?
(2.) Would the Council prefer that staff include individual dwelling units within multi-
family complexes in addition to the registered property owners for public hearing
notification, even though this is not required?
The benefit of continuing with Option 1 is that residents have an opportunity to speak
to an issue early on in the planning stages, rather than at the last moment before the
City Council, after the Planning Commission has made its recommendation. While the
obvious benefit of Option 2 would be to include more residents in the planning
process, staff would prefer that the City Council set the policy in that regard.
Recommendation:
Discuss the City’s public hearing notification policy and direct staff if a change is
needed with regard to the above-mentioned notification options.
_____________________________________
James Ericson, Planner
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Item No. 6
Type of Business: WS
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Mayor and City Council
From: Givonna Reed
Item Title/Subject: Consideration of Draft Affirmative Action Plan
Date of Report: July 17, 2000
Under the Minnesota Human Rights Act, businesses that have more than 40 full-time employees
in Minnesota on a single working day, at any time during the previous 12 months, must have a
Certificate of Compliance issued by the Commissioner of the Department of Human Rights
before a state contract or agreement for gods or services in excess of $100,000 can be
executed.
The two major analyses required in any Affirmative Action Plan are the Workforce Analysis and
the Availability and Utilization/Underutilization Analysis. The Workforce Analysis identifies the
total number of departmental incumbents by race, gender and salary range. The Availability and
Utilization/Underutilization Analysis determines the availability of women and minorities in our
recruitment area and whether (and by what percentage and number) women and minorities are
being underutilized by the City.
The results of the above-mentioned analyses show that there are 16 fewer female employees
and three fewer minority employees working for the City of Mounds View than there should be
given availability. The remainder of the report details specific corrective measures and efforts
the City will make to ensure that employees and vendors are aware of the City’s Affirmative
Action Plan and their responsibility to support and promote equal employment opportunities for
all applicants and employees.
I would note that the data used to calculate the Availability and Utilization/Underutilization
Analysis is 1990 Census data. Given changes in demographics, using 2000 Census data
(which will not be available until approximately 2002) would likely indicate that Mounds View has
an even higher underutilization rate for women and minorities.
Recommendation: Staff requests that the Council review the Plan and make any
recommendations for changes.
Respectfully Submitted,
___________________________
Givonna Reed
Assistant to the City Administrator
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AFFIRMATIVE ACTION PLAN
CITY OF MOUNDS VIEW
July 2000
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Affirmative Action Plan for the City of Mounds View
TABLE OF CONTENTS
Project Description 4
Equal Employment Opportunity Policy Statement 4
Assignment of Responsibility for Affirmative Action Program 5
Dissemination of Affirmative Action Policy and Plan 6
1. Internal Dissemination
2. External Dissemination
Organization Chart 8
Workforce, Availability & Utilization/Underutilization Analyses 9
1. Workforce Analysis
2. Availability Analysis
Goals, Objectives and Timetables for Corrective Action 11
1. Recruitment Sources
2. Applicant Flow Data
3. Training
4. Promotions
5. Merit Increases
6. Disciplinary Actions, Demotions and Terminations
Problem Areas/Deficiency Identification and Analysis 11
Measures to Facilitate Implementation 12
1. Position Description
2. Recruitment
3. City Personnel Policies
4. Selection and Hiring
5. Evaluation of Job Performance
6. Compensation
7. Disciplinary Procedures
8. Training
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Affirmative Action Plan for the City of Mounds View
TABLE OF CONTENTS, cont.
9. Documentation of “Good Faith” Efforts to Reach Affirmative Action Goals
10. Complaint Procedure
Internal Audit and Reporting Systems 14
Affirmative Action Plan for Individuals with Disabilities 15
1. Disabled Individual Affirmative Action Clause
2. Schedule for Review
3. Pre-Employment Medical Exams
4. Accommodations to Physical and Mental Limitations of Employees
5. Compensation
6. Outreach, Positive Recruitment, and External Dissemination of Policy
7. Internal Dissemination of Policy
8. Responsibility for Implementation
9. Development and Execution of Affirmative Action Programs.
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PROJECT DESCRIPTION
Relationship of the City of Mounds View to the State of Minnesota
The City of Mounds View was incorporated as a Village in 1958 under the provisions of
Minnesota State Statutes. In 1979, the residents of Mounds View approved the
adoption of a Home Rule Charter and on January 1, 1980 the City became a Home
Rule Charter City.
As a city in the State of Minnesota, Mounds View acts as an agent of the State in the
enforcement of statewide standards and policies as defined in rule and statute. The
City is also responsible for complying with and enforcing all rules and regulations
promulgated by State agencies which have been made applicable to cities by statute.
The City of Mounds View annually receives funds from a variety of State sources
including, but not limited to, Local Government Aid, Emergency Management, Police,
Training, Municipal State Aid, Police State Aid, and Fire State Aid. Occasionally grant
funding is received from Ramsey County, the Metropolitan Council and the State to
carry out specific programs authorized by City Charter or State Statute.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
This is to affirm the City of Mounds View’s policy of providing Equal Opportunity to all
employees and applicants for employment in accordance with all applicable Equal
Employment Opportunity/ Affirmative Action laws, directives and regulations of Federal, State
and Local governing bodies or agencies thereof, specifically Minnesota Statutes 363.
The City of Mounds View will not discriminate against or harass any employee or applicant for
employment because of race, color, creed, religion, national origin, sex, disability, age, marital
status, sexual orientation, or status with regard to public assistance.
The City of Mounds View will take Affirmative Action to ensure that all employment practices
are free of such discrimination. Such employment practices include, but are not limited to, the
following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising,
selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation,
and selection for training, including apprenticeship.
The City of Mounds View will commit necessary time and resources, both financial and
human, to achieve the goals of Equal Employment Opportunity and Affirmative Action.
The City of Mounds View fully supports incorporation of non-discrimination and Affirmative
Action rules and regulations into contracts.
The City of Mounds View will use its best efforts to afford minority and female business
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enterprises with the maximum practicable opportunity to participate in the performance of
subcontracts for construction projects that this City engages in. The City is committed to
achieving the goals of the Equal Employment Opportunity and Affirmative Action and fully
supports the incorporation of non-discrimination and Affirmative Action Rules and Regulations.
The City of Mounds View will evaluate the performance of its management and supervisory
personnel on the basis of their involvement in achieving these Affirmative Action objectives as
well as other established criteria. Any employee of the City who does not comply with the
Equal Employment Opportunity Policies and Procedures as set forth in this statement and
Plan will be subject to disciplinary action. Any subcontractor to the City not complying with all
applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations
of the Federal, State and Local governing bodies or agencies thereof, specifically Minnesota
Statutes 363, will be subject to appropriate legal sanctions.
The City of Mounds View appoints a City Clerk-Administrator (position vacant until
approximately September 2000) to manage the Equal Employment Opportunity Program.
She/He will designate personnel to complete responsibilities including monitoring all Equal
Employment Opportunity activities and reporting the effectiveness of this Affirmative Action
Program, as required by Federal, State and local agencies. The Mounds View City Council
will receive and review reports on the progress of the program. If any employee or application
for employment believes she/he has been discriminated against, they should contact the
Mounds View City Clerk-Administrator at 2401 Highway 10, Mounds View, MN 55112 or call
763-717-4000
Mayor, Dan Coughlin Date
Interim City Clerk-Administrator, Michael Ulrich Date
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ASSIGNMENT OF RESPONSIBILITY FOR AFFIRMATIVE ACTION PROGRAM
The Mounds View City Council authorizes the City Clerk-Administrator to administer the
Affirmative Action Program on behalf of the City. This accountability encompasses the
following:
1. Development of the City's Equal Employment
Opportunity/Affirmative Action (EEO/AA) Plan/Program consistent
with the City's policies and establishes the City’s affirmative action
goals and objectives.
2. Coordination of internal and external and dissemination of the City’s
EEO/AA policies and plan.
3. Preparation of all reports that are required and the design and
implementation of audit and recording systems to measure the
effectiveness of the Affirmation Action Program.
3. Conducting and/or coordinating EEO/AA training and orientation of
City supervisors, managers and subcontractors to inform them of
their responsibilities pursuant to the Affirmative Action
Plan/Program.
4. Ensuring that our managers and supervisors understand that it is
their responsibility to take action to prevent the harassment of
protected class employees and applicants for employment.
5. Holding regular discussion with project managers, supervisors and
employees to ensure that our equal employment opportunities are
being followed.
6. Ensuring that all minority and female employees are provided equal
opportunity as it relates to organization-sponsored training
programs, recreational/social activities, benefit plans, pay and other
working conditions without regard to race and gender.
7. Reviewing the qualifications of employees to ensure that minorities
and women are given full opportunities for transfers and
promotions.
8. Periodically auditing or training programs and hiring and promotion
patterns to remove any impediments to the attainment of our goals and
objectives.
9. Providing information to employees or applicants alleging
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discrimination of their rights under provisions of the Civil Rights Act
and 1964 as amended by the Equal Employment Opportunity Act
of 1972 and the Minnesota Human Rights Act of legal options for
registering a complaint and investigating all such complaints.
10. Identifying problem areas and recommending solutions.
11. Investigating all alleged acts of discrimination and to record all
material facts.
12. Serving as liaison between protected class groups and our
organization.
13. Monitoring our subcontractors and work sites to ensure compliance
in such areas as:
a. Proper employment of female and minority employees.
b. Proper posting of EEO posters.
c. Harassment and intimidation free work conditions female and
minority employees.
14. To report to the City Council good faith claims of discrimination.
DISSEMINATION OF AFFIRMATIVE ACTION POLICY AND PLAN
1. Internal Dissemination
a. The City Clerk Administrator will instruct, inform and
advise all employees of the responsibilities of
employees in promoting and achieving a policy of
non-discrimination.
b. The goals and objectives of the Affirmative Action
Plan will be communicated to all employees and will
be included in the Personnel Manual which will be
given to all employees. Part-time, seasonal and
temporary employees will have complete access to
copies of the Affirmative Action Plan.
c. The Equal Employment Opportunity Policy Statement and
non-discrimination posters will be permanently posted and
conspicuously displayed throughout our organization and at
each of our locations in areas available to employees and
applicants for employment .
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d. The Equal Employment Opportunity/Affirmative Action
clause (AA/EEO) will be included on all City employment
application materials and employment advertisements.
e. Representatives of Organized Labor will be informed of the
Affirmative Action Plan.
f. Labor agreements between any union, federation or
authorized employee representative in the City will include
non-discrimination clauses and will be reviewed to ensure
that they are non-discriminatory.
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2. External Dissemination
a. The City Clerk-Administrator will file copies of the Affirmative
Action Plan with the State Department of Human Rights, the
State Employment Service and such minority, handicapped
and women's organizations which benefit from open
recruitment.
b. The City Finance Director shall distribute a statement of the
City's commitment to EEO/AA to all vendors and shall
encourage them to follow similar practices.
c. The City shall make readily available to minorities,
disabled persons, women and protected class groups
the current listing of job opportunities in the City work
force. The City will advertise available positions in a
manner determined by the City to be most
appropriate to reach local minority, disabled and
female persons seeking employment.
d. The City shall include the statement "Equal Opportunity
Employer/Contractor" on all City stationery letterhead,
purchase orders, leases, contracts, advertisements and
documents when possible and as current supplies are
depleted.
e. Communicate to prospective employees the existence and
contents of our Affirmative Action Plan.
Organizational Chart Placed Here
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WORKFORCE ANALYSIS AND AVAILABILITY AND
UTILIZATION/UNDERUTILIZATION ANALYSES
The City conducted separate in-depth analyses of each job group for minorities and for
women (protected groups). The purpose of these analyses is to determine if minorities
and/or women are currently being underutilized in one or more job groups. The results
of these analyses then become the basis for establishing the objectives detailed in this
document.
1. Workforce Analysis. A workforce analysis is prepared annually if new
positions are added to the City's workforce and/or turnover has occurred
within the City's workforce. This analysis contains job titles ranked from
the lowest paid to the highest paid within each department. For each job
title, the total number of incumbents are listed by race and gender. This
profile includes the salary range for all regular full-time positions.
2. Availability Analysis. An Availability Analysis has been performed to
assist the City in determining whether minorities and/or women are being
underutilized in the City's operations.
The establishment of job groups is necessary for the performance
of an Availability Analysis. The following job groups and positions
within the groups are as follows:
Managers and Administrators: Finance Director,
Police Chief, Community Development Director,
Public Works Director, Golf Course Manager, Public
Works Foreman, Parks Foreman
Professional: Planner, Assistant to the City
Administrator, Accountant, Golf Course
Superintendent, Economic Development Coordinator
Technical: Information Services Engineer/Technician, Payroll/Utility
Billing Clerk, Housing Inpsector, Assistant PGA Professional
Service Workers: Sergeants (2), Investigators (2) and Patrol Officer
(10), Custodian
Clerical: Administrative Assistant
Skilled Craft: Public Works Maintenance (8), Park
Maintenance (1)
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Availability data was developed for minorities and women using the data
available in 1990 census as provided by the Minnesota Department of
Human Rights Contract Compliance Division.
Underutilization is determined when there are fewer minorities or women organization-
wide than would reasonably be expected based upon availability. The declaration of
underutilization of women or minorities does not imply or admit any form of
discrimination.
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WORKFORCE ANALYSIS
Department Administration Company City of Mounds View
Date as of July 17, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Administrative Assistant $29,552.35-$36,940.44 1 1
Assistant to the City
Administrator
$40,690.94-$50,863.68 1 1
1
TOTAL 2 0 2
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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WORKFORCE ANALYSIS
Department Finance Company City of Mounds View
Date as of July 17, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Payroll/Utility Billing Clerk $29,330.40-$36,663 1 1
Accountant $37,717.92-$47,147.40 1 1
Finance Director $54,602-$68,252.64 1 1
TOTAL 3 1 2
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
WORKFORCE ANALYSIS
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Department Community Development Company City of Mounds View
Date as of July 17, 2000 Address 2401 Highway 10
Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Administrative Assistant $29,552.35-$36,940.44 1 1
Housing/Code Enforcement
Inspector
$30,430.40-$37,473.60 1 1
Economic Development
Coordinator
$37,784.06-$47,230.08 1 1
Planner $44,428.80-$50,510.52 1 1
Community Development
Director
$54,436.32-$68,045.40 1 1
TOTAL 5 4 1
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
WORKFORCE ANALYSIS
Department Golf Course Company City of Mounds View
Date as of July 17, 2000 Address 2401 Highway 10
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Mounds View, MN 55112
Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Assistant PGA Professional $16,974.34-$21, 217.92
(receives incentive pay)
1 1
Golf Course Superintendent $25,461.60-$31,827
(receives incentive pay)
1 1
Manager $35,272.51-$44,090.64
(receives incentive pay)
1 1
TOTAL 3 3
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
WORKFORCE ANALYSIS
Department Police Department Company City of Mounds View
Date as of July 17, 2000 Address 2401 Highway 10
Mounds View, MN 55112
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Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Sr. Clerk Typist $19,693.44-$24,616.80 1 1
Administrative Assistant $29,552.35-$36,940.44 1 1
Patrol Officers $31,277.40-$48,119.08
(receives longevity pay)
10 10
Community Service Officer
$12,571.52-$15,714.40
(part time)
1 1
Investigators $31,277.40-$48,119.08
(receives specialty pay)
2 2
Sergeants $48,244.68-$60,305.76 2 2
Chief $55,964.64-$69,955.80 1 1
TOTAL
18 15 3
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
WORKFORCE ANALYSIS
Department Public Works Company City of Mounds View
Date as of July 17, 2000 Address 2401 Highway 10
Mounds View, MN 55112
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Job Title (s)
Wage Rate or Salary Range
Total Employees Minority Employees (*)
Total
Total
Male
Total
Female
Male
Female
B H AI/
AN
AI/
PI
B H AI/
AN
AI/
PI
Custodian $26,000-$31,616 1 1
Administrative Assistant $29,552.35-$36,940.44 1 1
Maintenance $27,040-$37,523.20 9 9
Parks Foreman $29,120-$39,603.20 1 1
Public Works Foreman $38,355.36-$47,944.20 1 1
Director $58,200.58-$72,750.72 1 1
TOTAL
14 13 1
(*) B=Black; H=Hispanic; AI/AN=American Indian/Alaskan Native; A/PI=Asian/Pacific Islander
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Availability Analysis and Utilization/Underutilization Analysis
July 2000
Job Group
Job
Cod
es *
Total
Women Minorities
Utilization Availability Utilization Availability
Number % Number % Num
er
und
eruti
lized
Num
ber
% Number % Number
underutili
zed
Managerial Professional Technical Sales
Workers
Office &
Clerical
Skilled Craft Operatives Laborers Service
Workers
Small Company
Availability
44 7 16% 21 47.03 14 1 2% 4 8.85 3
Column # #1 #2 #3 #4 #5 #6 #2 #3 #4 #5 #6
Instructions:
1. Column 1 = total # in job group.
2. Column 2 = total # of women or minorities in job group.
3. Column 3 = Column 2 Column 1
4. Column 4 = Column 5 x Column 1. (Round up to the nearest whole number).
5. Column 5 = availability percentage from 1990 Manpower Information Tables (or from contractor’s 8 - factor
analysis).
6. Column 6 = Column 4 - 2.
* Job Codes are the occupation codes used as column headings in 1990 affirmative action statutes. No job codes
are needed for a small company availability analysis.
Source of Availability %
GOALS, OBJECTIVES AND TIMETABLES FOR CORRECTIVE ACTION
The City's Availability/Utilization/Underutilization Analysis shows that for the total
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workforce, there is an underutilization of 14 women and 3 minorities. The City will need
to maintain an awareness of the need to fully utilize women and minorities when filling
vacancies in existing and new positions.
The City will make a good faith effort to hire qualified women and minorities. It is the
desire of the City to eliminate underutilization of women and minorities through the
normal attraction of employees or the addition of new positions by the following means.
The timetables for the full utilization of women and minorities would be hiring five
females and two minorities in 2001, five females and 1 minority in 2001, and 4 females
in 2002.
1 Recruitment Sources. Data shall be maintained regarding recruitment
and media sources notified of City job vacancies
2. Applicant Flow Data. Data shall be maintained for regular full-time and
part-time positions that indicates the total number of applicants
interviewed for each job vacancy, those offered positions, and those hired,
in order to determine the effectiveness of the City's recruitment process
and to assess the City's progress toward equal employment opportunity.
3. Training. Data shall be maintained indicating the number of City
employees participating in all City-sponsored training programs.
4. Promotions. Data shall be maintained regarding promotions and those
employees who are promoted.
5. Merit Increases. Data shall be maintained to ensure that disparities do
not exist regarding merit increases between City employees belonging to
protected classes and other City employees.
6. Disciplinary Actions, Demotions and Terminations. Data shall be
maintained on all disciplinary actions, demotions and terminations
including reasons for such actions.
PROBLEM AREAS/DEFICIENCY IDENTIFICATION AND ANALYSIS
The City’s workforce composition consists of 44 employees containing seven females
and one minority. There are problems of underutilization due to low turnover. In an
effort to correct this problem when there is turnover, the City will advertise in women
and minority newspapers to increase the applicant pool.
No problems were identified in the transfer, promotion practices, company facilities,
company sponsored activities, seniority practices, and company training programs.
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It would be to the City’s and the community’s benefit for the City to make a “good faith”
effort to ensure healthy of employees toward women and minorities. This can be
achieved by educating employees about the City’s Affirmative Action Plan, changing
demographics and the future of the labor market.
Evaluation of the City’s total selection process indicates the City’s programs for hiring
and training employees reveals that the selection process is continuing to make a good
faith effort to attract qualified minorities and women. The City will need to undertake
efforts in advertising vacancies and recruiting in a manner that will further encourage
qualified minorities and female applicants.
In the technical phases, contract compliance posters are displayed, employment
applications are kept for at least one (1) year and all subcontractors and vendors are
made aware of our Affirmative Action Policy by the “Equal Opportunity Employer”
message on our letterhead.
MEASURES TO FACILITATE IMPLEMENTATION
To assure progress towards achievement of Affirmative Action goals and to guarantee
equal employment opportunity to all persons, the City of Mounds View shall pursue the
following actions:
The City of Mounds View's personnel practices shall adhere to the principles of Equal
Employment Opportunity. The principles of Equal Employment Opportunity shall be
introduced into all City written personnel policies and shall be reflected in all
negotiations between the City and labor unions that represent authorized bargaining
units of City employees.
1. Position Description. A written position description shall exist for all
regular full-time and part-time positions within the City. These
descriptions shall include a position title, general description of the work,
and shall be available to all employees and prospective job applicants for
review prior to application.
Position titles and minimum qualifications shall be used in all recruitment
advertising.
2. Recruitment. The City of Mounds View will advertise job openings in the
appropriate media for its labor market. All job advertisements shall state
the title of the position, minimum qualifications, where applications can be
obtained and other relevant information submitted the last day of filing. All
job advertisements shall include the statement "An Equal Opportunity
Employer". In special circumstances the City may add or substitute the
wording "Minorities and women are encouraged to apply".
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Announcements of job openings shall be regularly sent to organizations
within the labor market that specifically represent women minorities and
the handicapped.
3. City Personnel Policies. The Administration Department shall provide for
the revision and ongoing maintenance of the Personnel Manual in an
effort to be consistent with the Affirmative Action Plan.
Each department shall be apprised of Affirmative Action goals and
briefed regarding the City's commitment to achieving those goals.
The employment application form currently utilized is intended to eliminate
artificial employment barriers by not requiring irrelevant information as
part of the selection process.
It shall be inconsistent with the Affirmative Action Program for any hiring
authority of the City to consider race, color, creed, religion, natural origin,
sex, age, marital status, public assistance status, handicap, sexual
affiliation or disability as a basis for rejecting any individual applicant for
employment.
4. Selection and Hiring. The City shall make a "good faith" effort to meet its
Affirmative Action goals by giving maximum consideration to external
protected class candidates who possess minimum qualifications for City
positions.
5. Evaluation of Job Performance. Probationary periods for entry level and
promotional positions shall be uniformly applied and no protected class
employee shall be subject to a probationary period different in length from
any other employee.
All performance evaluation systems used shall be directly related to actual
performance on the job.
6. Compensation. All compensation schedules for City employees shall
adhere to State and Federal laws and shall not discriminate upon the
basis of race, sex, color, religion, national origin, handicap, disability, age,
marital status, veteran status, creed, sexual orientation or status with
regard to public assistance.
All fringe benefit schedules shall be equal for members of both sexes and
shall not discriminate against any employed member of a protected class.
7. Disciplinary Procedures. All disciplinary procedures within the City
organization shall be applied equally and shall not discriminate against
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any employee upon the basis of race, sex, color, creed, religion, national
origin, handicap, disability, age, marital status, veteran status, political
affiliation, sexual orientation or status with regard to public assistance.
8. Training. All training programs shall be extended to all employees, if the
program is job related and would result in better job performance. No
employee shall be restricted from attending such programs or courses
because of race, color, sex, creed, marital status, religion, natural origin,
age, physical disability, adherence to any political or union affiliation,
sexual orientation, or status with regard to public assistance. Special
efforts shall be made to include and encourage employees in protected
classes to attend such programs and courses.
9. Documentation of "Good Faith" Efforts to Reach Affirmative
Action Goals. The City Clerk-Administrator shall keep a
written record of the efforts undertaken to meet City goals
for employment of protective class employees.
10. Complaint Procedure
a. City Responsibility. The City has the
responsibility to receive, investigate and
attempt to resolve internal and external
charges of alleged violations of its obligations
to meet Affirmative Action goals. Appropriate
action will be taken to ensure that the right of
individuals to file complaints or participate in
investigations, hearings or any other procedure
for resolving such complaints will be respected
and not interfered with any manner.
Should the final decision be adverse to the
complainants, they will be advised that they may
pursue that matter further with the Minnesota
Department of Human Rights or the Department of
Labor.
Complaints and all actions taken to resolve them through the
City must be maintained in the strictest confidence. No
individual should be intimidated, threatened, coerced or
discriminated against by the City of filing a complaint,
furnishing information, or participating in any manner in
investigations, compliance reviews, hearings, or any other
activities related to the administration of the Affirmative
Action Plan or Equal Employment Opportunity.
b. Applicant's Rights to File Complaints of Alleged Discrimination.
Applicants who believe the City has violated its obligations may file
written complaints with the City, the Minnesota Department of
Human Rights or the Department of Labor.
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c. Employee's Rights to File Complaints of Alleged Discrimination.
Employees who feel the City has violated its obligations may file
written complaints with the City, the Minnesota Department of
Human Rights or the Department of Labor.
Employees may bring their concerns to the attention
of their immediate supervisor of file a written
complaint directly with the City Clerk-Administrator.
INTERNAL AUDIT AND REPORTING SYSTEM
In order to successfully evaluate the implementation of the City's Affirmative Action
Program, the following data shall be maintained by the City.
1. Reports shall be required from Department Managers on a
regular basis regarding recruitment sources, applicant flow
data, training, promotions, merit increases, and disciplinary
actions, demotions and terminations.
2. Documentation of Good Faith Efforts to Meet Goal.
Semiannual reports will be forwarded as requested to the
Minnesota Department of Human Rights documenting the
City's efforts to meet the establishment goals for
employment of protected class employees.
3. Figures for each personnel process will be broken down by sex,
minority, disability and whether it was voluntary or involuntary.
4. The City Clerk-Administrator is responsible for collecting and maintaining
data for the Affirmative Action Plan.
AFFIRMATIVE ACTION PLAN FOR DISABLED INDIVIDUALS
1. Disabled Individual Affirmative Action Clause. The City of Mounds View
shall not discriminate against any employee or applicant for employment
because of physical or mental disability in regard to any position for which
the employee or applicant for employment is qualified. The City of
Mounds View agrees to take affirmative action to employ, advance in
employment, and otherwise treat qualified disabled individuals without
discrimination based upon their physical or mental disability in all
employment practices such as the following: employment, promotion,
demotion or transfer, recruitment, advertising, layoff or termination, rates
of pay or other forms of compensation and training.
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The City of Mounds View agrees to comply with the rules and
relevant orders of the Minnesota Department of Human Rights
issued pursuant to the Minnesota Human Rights Act. The City of
Mounds View agrees to post in conspicuous places, available to
employees and applicants for employment, notices in a form to be
prescribed by the Commissioner of the Minnesota Department of
Human Rights. Such notices shall state the City of Mounds View's
obligation under the law to take affirmative action to employ and
advance in employment qualified disabled employees and
applicants for employment, and the rights of applicants and
employees.
The City of Mounds View shall notify each labor union or
representative of workers with which it has a collective bargaining
agreement or other contract understanding, that the City is bound
by the terms of the Minnesota Human Rights Act and is committed
to take affirmative action to employ and advance in employment
physically and mentally challenged individuals.
2. Schedule for Review. The City of Mounds View will review all
physical and mental job requirements to the extent that these
requirements tend to screen out qualified disabled individuals. It
will be determined whether these requirements are job related, and
consistent with business necessity and the safe performance of the
job. These requirements will be reviewed when the position
becomes open.
3. Pre-Employment Medical Exams. The City of Mounds View
may require a comprehensive medical exam after a
conditional offer has been made to employment. The
results of such an examination will not be used to screen out
qualified disabled individuals. Information obtained in
response to such inquires or examination shall be kept
confidential except that (a) supervisors and managers may
be informed regarding restriction on the work or duties of
disabled individuals and regarding accommodations, (b) first
aid and safety personnel may be informed, where and to the
extend appropriate, if the condition might require emergency
treatment, and (c) officials, employees, representatives, or
agents of the Minnesota Department of Human Rights or
local human rights agencies investigating compliance with
the act or local human rights ordinances shall be informed if
they request such information.
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4. Accommodations to Physical and Mental Limitations of Employees.
The City of Mounds View shall make a reasonable accommodation
to the physical and mental limitations of an employee or applicant
unless such an accommodation would impose and undue hardship
on the conduct of City business.
5. Compensation. If offering employment or promotions to
disabled individuals, the City of Mounds View shall not
reduce the amount of compensation offered because of any
disability income, pension, or other benefit the applicant of
employee receives from another source.
6. Outreach, Positive Recruitment, and External Dissemination of Policy.
The City of Mounds View will review employment practices to determine
whether the personnel programs provide the required affirmative action for
employment and advancement of qualified disabled individuals. Based
upon the findings of such review, the City of Mounds View shall undertake
appropriate outreach and positive recruitment activities, such as those
listed below:
a. Develop internal communication of the City's
obligation to engage in affirmative action
efforts to employ qualified disabled individuals
in such a manner as to foster understanding,
acceptance, and support among executive,
management, supervisory, and all other
employees and to encourage such persons to
take the necessary action to aid the City of
Mounds View in meeting this obligation.
b. Develop reasonable internal procedures to
ensure that the obligation to engage in
affirmative action to employ and promote
qualified disable individuals in being fully
implemented.
The City shall make readily available to disable
individuals the current listing of job opportunities in
the City offices. The City will advertise available
positions in a manner determined by the City to be
most appropriate to reach local disable individuals.
c. Periodically inform all employees and prospective
employees of the commitment to engage in
affirmative action to increase employment
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opportunities for qualified disabled individuals.
d. Enlist the assistance and support of recruiting
sources (including state employment security
agencies, state vocational rehabilitation
agencies or facilities, sheltered workshops,
college placement officers, state education
agencies, labor organizations and
organizations of or for disabled individuals) of
the City of Mounds View commitment to
provide meaningful employment opportunities
to qualified disabled individuals.
e. Established meaningful contacts with
appropriate social service agencies,
organizations of and for disabled individuals,
vocational rehabilitation agencies or facilities,
for such purposes as advise, technical
assistance, and referral to potential
employees.
f. Review employment records to determine the
availability of promotable and transferable
qualified known disabled individuals presently
employed, and to determine whether their
present and potential skills are being fully
utilized or developed.
g. Include disabled workers when employees are
pictured in consumer, promotional, or help in
wanted advertising.
h. Take positive steps to attract qualified disabled
persons not currently in the workforce who have
requisite skills and can be recruited through
affirmative action measures.
7. Internal Dissemination of Policy. Realizing that an outreach
program is ineffective without adequate internal support from
department heads and supervisory personnel and other
employees, who may have had limited contact with disabled
persons in the past, and in order to assure greater employee
cooperation and participation the City of Mounds View shall
disseminate this policy internally as follows:
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a. Include Plan in Personnel Manual.
b. Departments shall discuss with new employees the policy
and explain individual employee responsibilities.
c. Meet with union officials to inform them of the Policy and request
their cooperation.
d. Include non-discrimination clauses in all union agreements, and
review all contractual provisions to ensure they are non-
discriminatory.
e. Post the Policy Statement on the bulletin board, including a
statement that employees and applicant’s are protected from
coercion, intimidation, interference, or discrimination for filing a
complaint or assisting in an investigation under the Minnesota
Human Rights Act.
8. Responsibility for Implementation. Charles Whiting, City
Clerk-Administrator is responsible for Mounds View's
affirmative action activities and will include the following
activities:
a. Develop policy statements, affirmative action programs and internal
and external communication techniques to be certain the City of
Mounds View’s policies are being followed. In addition, supervisors
shall be advised that:
1. Their work performance is being evaluated on the basis of
their affirmative action efforts and results, as well as other
criteria; and
2. The City of Mounds View is obligated to prevent harassment
of employees placed through affirmative action efforts.
3. Identify problem areas in conjunction with Department
Heads and know disabled employees, in the implementation
of affirmative action plan and develop solutions.
b. Design and implement an audit and reporting system that will:
1. Measure effectiveness of the City’s plan;
2. Indicate need for remedial action;
3. Determine the degree to which objectives have been
attained;
4. Ensure that each department is in compliance with the
Minnesota Department of Human Rights Act.
c. Serve as liaison between the City of Mounds View and the
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Minnesota Department of Human Rights.
d. Serve as liaison between the City of Mounds View and
organizations of and for disabled persons.
e. Keep Department Heads informed of the latest development in the
entire affirmative action area.
9 Development and Execution of Affirmative Action Programs. The
Affirmative Action Plan for the City of Mounds View shall be developed
and executed as follows:
a. Job qualification requirements shall be made
available to all employees involved in the
recruitment, screening, selection, and
promotion process.
b. The City of Mounds View shall evaluate the
total selection process including training and
promotion to ensure freedom from stereotyping
disabled persons in a manner which limits their
access to all jobs for which they are qualified.
c. All personnel involved in the recruitment,
screening, selection, promotion, disciplinary,
and related processes shall be carefully
selected and trained to ensure that the
commitments in its affirmative action program
are implemented.
APPENDIX I
RECRUITMENT RESOURCES
Working Opportunities for Women
2700 University Avenue
Suite 120
Minneapolis, MN 55114
Minnesota Department of Economic Security
Job Bank
390 North Robert
St. Paul, MN 55101
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Anoka County Job Service
8008 Highway 65 NE
Spring Lake Park, MN 55432
Minnesota Workforce Center
2098 11th Avenue E.
North St. Paul, MN 55109-5112
Item No: 7
Meeting Date: July 17, 2000
Type of Business: Worksession
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Planner
Item Title/Subject: Discussion and Update Regarding the Walgreens
Development Proposal
Date of Report: July 13, 2000
Background:
As the Council is well aware, TOLD Development Company, represented by Mr. Bob
Cunningham, is requesting approval of a planned unit development and major
subdivision to construct a Walgreens Drugstore and Culver’s Restaurant at the corner
of Edgewood Drive and County Highway 10. This item is expected to be heard by the
Council on August 14, 2000.
Update:
Drainage: The City’s engineer, SEH, Inc., has worked with the applicant’s engineer,
Sigma, to devise a drainage plan acceptable to all parties. The existing stormwater
pond would be relocated to the other side of the wetland and it would be enlarged to
accommodate the additional runoff generated by the development as well as to
accommodate some of the untreated flow from the storm sewer under the old
Edgewood Drive right of way. The pond would not be located within the delineated
wetland. The installation of the storm sewer to convey the runoff to the pond would
however cross part of the wetland. The disturbance and impact of such installation is
expected to be minimal.
Preliminary Plat: The plat has been named “City Hall Addition” and contemplates five
lots: City Hall and Public Works, the Community Center, Walgreens, Culver’s, and the
wetland. The city attorney is drafting ordinances to vacate the old Edgewood Drive
right of way and the old sign easement area used for the Bel Rae Ballroom sign.
Parking: The site plan indicates the availability of 43 parking stalls for Culver’s and
103 spaces for the Walgreens for a combined total of 146 spaces. Estimating the
internal breakdown of square footages for each use (retail floor area vs. storage areas
and dining areas vs. kitchen areas), it appears as though the code would require only
112 spaces. Staff will work with the developer to determine if the number of stalls
provided can be reduced.
Signage: The Planning Commission will require as part of its recommendation to the
Council that the signage provided for either use (Walgreens and Culver’s) be of a
monument design in keeping with the character of the other signs in the immediate
area.
Walgreens Update
July 19, 2000
Page 2
Wetland Buffer: Given the anticipated regional and site-specific benefits of the
expanded stormwater holding pond on the upland area of the Midland Videen parcel,
staff would recommend that a wetland buffer permit be issued in conjunction with the
development review to allow for the building, utility, and trailway improvements as
proposed.
Landscaping: Staff has forwarded to the applicant’s civil engineer a planting schedule
similar to that of the theater. Staff believes that the coordination of plantings
between uses will further lend to a unified and consistent city center theme.
Lighting: Staff ahs forwarded to the applicant design specifications for two styles of
light fixtures proposed for use in this area of Mounds View. These are the same
fixtures the Council looked at recently regarding anticipated Edgewood Drive and
trailway lighting. Staff suggested that the applicant be required to install four
decorative lights along the Highway 10 trailway in conjunction with the development.
Access & Trailways: The applicant has agreed to install a bituminous trailway along
Highway 10 from Edgewood Drive south to St. Stephen Street. In addition, the
sidewalk would be continued from the Community Center on Edgewood Drive to the
intersection with Highway 10. A bituminous trailway is also planned to connect the
Community Center with the trailway along Highway 10. The proposed trailway would
not encircle the wetland as was originally planned due to the issue of wetland
encroachment and mitigation. The path would instead be located between the
proposed stormwater pond and the existing wetland so as to maintain the greatest
distance from the homes on St. Stephen Street.
Appraisal: Because of the proposed land swap and major subdivision, staff arranged
to have a commercial appraisal done for both the City’s remnant parcel and the 8
acres of Midland Videen land to gain a better sense of the relative value of both
parcels. The remnant parcel was given an “existing condition” value of $166,000
($200,000 without the pond) while the Midland Videen land to be transferred to the
City was given a value of $161,000. It is expected that the cost to the applicant of
the trailway improvements and the pond relocation / construction will be in excess of
$200,000.
Recommendation:
No action is needed on this item as it is being presented to keep the Council updated
as to the development’s progress. If the Council should have any questions that
you’d like to have addressed at the meeting on July 19 or need additional information,
please feel free to contact me beforehand.
_____________________________________
James Ericson, Planner
H:\DATA\GROUPS\COMDEV\DEVCASES\Walgreens (MA00-001, ZC00-002, DE00-002)\CC Walgreens Report - July 19, 2000.doc
Item No: 8
Meeting Date: July 17, 2000
Type of Business: Worksession
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: James Ericson, Planner
Item Title/Subject: Review of Proposed Ordinance 658 Regarding
Fences and Fence Heights and Ordinance 664
Regarding Accessory Buildings.
Date of Report: July 11, 2000
Background:
These two ordinances, Ordinance 658 and Ordinance 664, are being put before the
City Council for your information and to determine if any issues exist regarding the
content or construction of either.
The Planning Commission has reviewed and discussed proposed changes to Ordinance
664 at great length over the course of four meetings. Ordinance 658 will be brought
before the Commission for the first time on July 19, 2000, at which time staff
anticipates a recommendation of adoption for 658 as well as 664.
Discussion:
Ordinance 658 grew out of a desire to allow for some flexibility regarding the height of
fences in front yards. As the Council may recall, this was discussed relative to two
planning cases: the Messiah Lutheran Church expansion and the Brunes’ fence
variance request on Groveland Road. (With regard to the Messiah case, the Council
required that an 8-foot tall fence be located in the front yard of Messiah between its
proposed parking lot and the adjoining residential property to the east.)
While the changes contemplated by Ordinance 658 are minimal, the consequence is
that the Council may require or allow a fence up to eight feet tall in a front yard to
satisfy buffer, screening or privacy issues.
Ordinance 664 was drafted in response to the large number of conditional use permits
being reviewed and granted for oversized sheds and garages. The Council directed
staff to work with the Planning Commission to arrive at a code revision that would be
more flexible and permissive for the residents, as long as certain predetermined
conditions were met. The changes contemplated by Ordinance 664 are numerous,
the most substantial of which are as follows.
• All property owners are allotted 1,400 square feet of accessory building space
subject to the 20% maximum rear yard coverage ratio.
• All properties are allowed a 952 square foot garage, regardless of footprint of
home.
Review of Ords 658 & 664
July 17, 2000
Page 2
• Three accessory buildings are allowed instead of two.
• Limit of one garage eliminated.
• “Size of accessory building not to exceed footprint of house” requirement
eliminated altogether.
• Distinction between garage and shed eliminated—simply referred to as
accessory buildings.
There are other changes contemplated by Ordinance 664, some of which are minor
and “housekeeping” in nature, while other changes simply clarify the Code and
address “setback” issues which, up to this point, the Code has been silent on.
Recommendation:
Please review and discuss the two attached ordinances. If the Council should have
any questions regarding either ordinance, staff would be happy to respond either at
the worksession or sometime before the meeting.
_____________________________________
James Ericson, Planner
Attachments:
1. Ordinance 658
2. Ordinance 664
J:\DATA\GROUPS\COMDEV\SPECPROJ\SP079-00\July 17, 2000 Council Memo.doc
ORDINANCE NO. 664
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 1106 OF THE MOUNDS VIEW ZONING CODE PERTAINING
TO PERMITTED AND CONDITIONALLY PERMITTED ACCESSORY STRUCTURES
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1: Section 1106.02 of the Mounds View Zoning Code is hereby amended with the proposed
additions underlined and the proposed deletions struck out, to read as follows:
1106.02: PERMITTED USES: The following are permitted uses in an R-1 District:
Subd. 1. Single-family detached dwellings. (Ord. 575, 7-15-96)
a. Each applicant for a building permit to construct any dwellings shall be required to provide off-street parking
spaces for at least two (2) automobiles per family in addition to any garage spaces to be used.
b. Every dwelling house hereafter erected shall be so located on the lot so that at least a two (2) car garage, either
attached or detached, can be located on said lot.
c. No permit shall be issued for the construction of a residential dwelling unless the driveway servicing the
property is to be improved with a permanent surfacing material so as to control dust, drainage and erosion,
according to the requirements as set forth in Section 902.05 of this Code, except that the property owner may
provide a signed, notarized statement in which the property owner agrees to improve the driveway in conjunction
with the desired construction activities or within six (6) months of the commencement of such activities, in a form
acceptable to the City Attorney. For the purposes of this Title, permanent surfacing materials are defined as
concrete, asphalt or brick. (Ord. 620, 7-27-98)
Subd. 2. Permitted single-family uses allowed under Minnesota Statutes, section 462.357, subdivision 7, as follows:
a. A state licensed residential facility serving six (6) or fewer
persons, except as provided in subdivision 3 of this Section 1106.02;
(Ord. 596, 3-10-97)
b. A licensed day care facility serving twelve (12) or fewer persons;
c. A group family day care facility licensed under Minnesota Rules, parts 9502.0315 to 9501.0445 to serve
fourteen (14) or fewer children;
d. Residential facilities whose primary purpose is to treat juveniles who have violated criminal statutes relating to
sex offenses or have been adjudicated delinquent on the basis of conduct in violation of criminal statutes relating to
sex offenses shall not be considered a permitted use. (Ord. 575, 7-15-96)
Subd. 3. Notwithstanding the provisions of subdivision 2.a. herein, foster family homes as defined in Minnesota Rules,
chapter 9545, section 9545.0010, subp. 7, which relate to the Department of Human Services and group homes and
group foster homes as defined in Department of Correction Rules, extracted from Minnesota Rules, chapter 2925,
section 2925.0100, subp. 9, shall be allowed as permitted uses to serve not more than eight (8) children per home,
not including the foster family's own children. (Ord. 575, 7-15-96; Ord. 596, 3-10-97)
Subd. 4. Essential services. (Ord. 575, 7-15-96)
Subd. 5. Public parks and playgrounds. (Ord. 575, 7-15-96)
Review of Ords 658 & 664
July 17, 2000
Page 4
SECTION 2: Section 1106.03 of the Mounds View Zoning Code is hereby amended with the proposed
additions underlined and the proposed deletions struck out, to read as follows:
1106.03: ACCESSORY USES: The following are permitted accessory uses in an R-1 District: (1988 Code §40.10)
Subd. 1. Accessory Buildings: Accessory buildings, such as attached or detached garages or tool houses, carports, sheds
and similar buildings for storage of domestic supply and noncommercial recreational equipment.
a. Private garages, parking spaces and carports as regulated by Chapter 1121, Off-Street Parking, of this Title.
Private garages are intended solely for storage of the private passenger vehicles of the residents of the premises.
Such spaces can be rented to nonresidents of the property for private passenger vehicles and/or noncommercial
vehicles, trailers or equipment if sufficient off-street parking, in full compliance with this Title, is provided
elsewhere on the property.
a. Every R-1 zoned property improved with a single-family dwelling is allotted a maximum of 1,400 square feet of
combined accessory building area, subject to the requirements noted herein.
b. No permit shall be issued for the construction of more than one (1) private garage for each dwelling. Each
applicant for a building permit to construct any dwellings shall be required to provide off-street parking spaces for
at least two (2) automobiles per family in addition to any garage spaces to be used. Every dwelling house hereafter
erected shall be so located on the lot so that at least a two (2) car garage, either attached or detached, can be located
on said lot.
c. No permit shall be issued for the construction of a residential dwelling, garage or garage expansion unless the
driveway servicing the property is improved with a permanent surfacing material so as to control dust, drainage and
erosion, according to the requirements as set forth in Section 902.05 of this Code, unless the property owner
provides a signed, notarized statement in which the property owner agrees to improve the driveway in conjunction
with the desired construction activities or within three (3) months of the commencement of such activities, in a
form acceptable to the City Attorney. For the purposes of this Title, permanent surfacing materials are defined as
concrete, asphalt or brick. (Ord. 620, 7-27-98)
b. d. Accessory buildings shall not exceed fifteen feet (15') in height, shall be five feet (5') or more from all lots
lines of adjoining lots and shall be six feet (6') three feet (3’) or more from any other building or structure on the
same lot. Attached garages must conform to the front and rear setback requirements for the principle structure, and
the side yard setback shall be at least five feet (5').
e. The square-footage of a garage in an R-1 District shall not exceed the square-footage of the principal dwelling’s
foundation, except by conditional use permit. (Ord. 620, 7-27-98)
c. f. No accessory building garage in an R-1 District shall exceed nine hundred fifty-two (952) square feet in area,
except by conditional use permit. (Ord. 620, 7-27-98)
d. j. The combined square footage of accessory buildings in a rear yard shall not exceed twenty percent (20%) of
the rear yard. (Ord. 442, 7-11-88; Ord. 620, 7-27-98)
e. g.. An outdoor living room or patio shall not be used for storage of automobiles or trucks.
f. h.. No permit shall be issued for the construction of more than two (2) three (3) accessory buildings in any R-1
District. One of the two (2) three (3) permits must be for a garage.
g. Accessory buildings shall have a weather resistant, treated or finished exterior. Structures composed of tubular
metal and canvas or exposed plywood, particle board or similar materials shall not be permitted.
i. No accessory building other than a garage shall exceed two hundred sixteen (216) square feet, except by
conditional use permit.
h. If an accessory building is to be utilized for the storage of frequently-used vehicles, it shall be serviced by an
improved driveway so as to control dust, drainage and erosion, according to the requirements as set forth in Section
902.05 of this Code.
Subd. 2. Outdoor, Uncovered Parking Spaces:
a. Parking spaces for residential vehicles as regulated by Section 607.06, Chapter 802 and Chapter 1121 of the
Municipal Code.
b. RV Storage: Storage of recreational vehicles and equipment leased or owned by the resident as regulated by
Chapter 802 of this Municipal Code.
Subd. 3. Home Occupations: The regulation of home occupations within residential structures is intended to insure
ensure that the occupational use is clearly accessory or secondary to the principal dwelling use and that
compatibility with surrounding residential uses is maintained. No home occupation shall be allowed which:
a. Involves employees other than persons residing on the premises;
b. Involves alteration or construction features not customarily found in dwellings;
c. Has an exterior display or sign in excess of one square foot. Such sign, for identification purposes only, shall be
located on either the principal structured or garage. Any sign existing prior to December 29, 1972, shall not be
enlarged but may be continued at the size and location upon such date, except as hereinafter specified or
subsequently amended. Any sign erected after December 29, 1972, but prior to the effective date hereof shall come
into compliance herewith by April 1, 1983;
d. Involves exterior storage of equipment or materials;
e. Generates more than two (2) motor vehicles at a time for either off-street or on-street parking;
f. Results in violation of the provisions of Chapter 604 607, Nuisances, of the Municipal Code; and
g. Involves activity visible from the public streets.
Subd. 4. Noncommercial Greenhouses and Conservatories:
Subd. 5. Recreational Facilities: Swimming pools, patios, decks, gazebos, swing sets, play systems and play houses,
outdoor living rooms, tennis courts, and other recreational facilities which are operated for the enjoyment and
convenience of the residents of the principal use and their guests. Such facilities shall be set back five feet (5’) or
more from a property line, except swimming pools, which shall be set back ten feet (10’) or more from a property
line..
Subd. 6. Boarding: Boarding or renting of rooms to not more than one (1) person.
Subd. 7. Other Uses: Other allowed uses incidental to the dwelling unit, including, but not limited
to: clothes lines and poles; lawn and garden ornaments and other landscaping features; and pet
house, or facility or kennel. A pet house, facility or kennel shall be set back five feet (5’) or
more from a property line. ; playhouse, swing set or other structures for play or recreational
use; outdoor living room or screen house of up to four hundred (400) square feet. (1988 Code
§40.10)
Review of Ords 658 & 664
July 17, 2000
Page 6
SECTION 3: Section 1106.04 of the Mounds View Zoning Code is hereby amended with the proposed
additions underlined and the proposed deletions struck out, to read as follows:
1106.04: CONDITIONAL USES: The following are conditional uses in an R-1 District (requiring a conditional
use permit based upon procedures set forth in and regulated by Section 1125.01 of this Title):
Subd. 1. Public or semi-public recreational buildings and neighborhood or community centers, public and private
educational institutions limited to elementary, junior high and senior high schools and religious institutions, such as
churches, chapels, temples and synagogues; provided, that:
a. Front yard depths shall be a minimum of thirty-five feet (35').
b. Side yards shall be no less than thirty feet (30').
c. Minimum lot area shall be no less than one (1) acre, or as provided in Section 1104.02, subdivision 2b(3). (Ord.
590, 11-25-96)
d. Adequate screening from abutting residential uses and landscaping is provided in compliance with Section
1103.08 of this Title.
e. Adequate off-street parking and access is provided on the site or on lots directly abutting or directly across a
public street to the principal use in compliance with Chapter 1121 of this Title and that such parking is adequately
screened and landscaped from surrounding and abutting residential uses in compliance with Section 1103.08 of this
Title.
f. Adequate off-street loading and service entrances are provided and regulated where applicable by Chapter 1122
of this Title.
g. The provisions of Section 1125.01, subdivision 1e of this Title are considered and satisfactorily met. (Ord. 590,
11-25-96)
Subd. 2. Governmental and public utility buildings and structures necessary for the health, safety and general welfare of
the community; provided, that:
a. Conformity with the surrounding neighborhood is maintained and required setbacks and side yard requirements
are met.
b. Equipment is completely enclosed in a permanent structure with no outside storage.
c. Adequate screening from neighboring uses and landscaping is provided in compliance with Section 1103.08 of
this Title.
d. The provisions of subdivision 1125.01(1)e of this Title are considered and satisfactorily met.
Subd. 3. Residential planned unit development as regulated by Chapter 1120 of this Title.
Subd. 4. Residential dog/cat kennel.
Subd. 5. Model homes. (1988 Code §40.10)
Subd. 6. Garage Accessory buildings exceeding nine hundred fifty-two (952) square feet. (Ord. 620, 7-27-98)
a. The accessory building must conform with Section 1103.06 and subdivision 1106.03(l) of this Title.
b. The combined square footage of all accessory buildings on one (1) lot cannot exceed one thousand four hundred
(1,400) square feet. (Ord. 620, 7-27-98)
c. The building shall be designed and maintained to provide a uniform appearance with the dwelling unit.
d. The width of the building cannot exceed thirty-five feet (35') nor allow for more than three (3) vehicle access.
e. The building shall be a permanent structure.
f. e. Should the use for which the permit was granted be changed, the permit shall be subject to reconsideration,
revocation or other action regulated by Section 1125.01 of this Title.
Subd. 7. Accessory storage buildings other than a garage exceeding two hundred sixteen (216) square
feet.
a. The accessory building must conform with Section 1103.06 of this Title and subdivision 1106.03(l) of this Title.
b. The combined square footage of all accessory buildings on one lot cannot exceed one thousand two hundred
sixty four (1,264) square feet.
c. The accessory building shall not exceed four hundred (400) square feet.
d. The building must be a permanent structure.
e. The building shall be designed and maintained to provide a uniform appearance with the dwelling unit.
f. Should the use for which the permit was granted be changed, the permit shall be subject to reconsideration,
revocation or other action regulated by Section 1125.01 of this Title. (Ord. 443, 7-11-88)
Subd. 7 8. Wireless telecommunications towers and antennae subject to the provisions established in
Chapter 1124 of the Zoning Code. (Ord. 588, 2-10-97)
Review of Ords 658 & 664
July 17, 2000
Page 8
SECTION 4. This Ordinance becomes effective thirty (30) days after its publication in the official City
newspaper.
Read by the City Council of the City of Mounds View on this _____ day of ______, 2000.
Read and passed by the City Council of the City of Mounds View this _____ day of ______, 2000.
_____________________________________
Dan Coughlin, Mayor
ATTEST:
_____________________________________
Michael Ulrich, Interim Clerk / Administrator
(SEAL)
APPROVED AS TO FORM:
_______________________
City Attorney
I:\DATA\USERS\JIME\Old PC\Word Documents\Ordinance 664.doc
ORDINANCE NO. 658
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING SECTION 1103.08, SUBDIVISION 3, OF THE MOUNDS
VIEW ZONING CODE, PERTAINING TO THE LOCATION AND HEIGHT OF FENCES
WITHIN THE CITY OF MOUNDS VIEW
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. Chapter 1103, Section 1103.08, Subdivision 3 of the Mounds View Zoning Code is hereby
amended with additions underlined to read as follows:
1103.08: FENCING, SCREENING AND LANDSCAPING:
Subd. 1. Height: No fence shall exceed eight feet (8') in height and in the case of grade separation,
such as the division of properties by a retaining wall, the height shall be determined on the basis
of measurement from the average point between the highest and lowest grade.
Subd. 2. Intersections: No fences, structures or planting of trees or shrubs shall be permitted within thirty feet (30') of
any corner formed by the intersection of street property lines or the right of way of a railway intersecting a street,
except properly constructed chain link fences. Such chain link fences shall not exceed forty-eight inches (48") in
height from the grade level at the lot line and shall have openings in the wire mesh of not less than one and five-
eighths inches (1-5/8") nor more than two and one-fourth inches (2-1/4"). Such fences may follow the lot line to
the lot corner. The thirty feet (30') restriction noted above shall consist of the triangle formed by connecting the
two (2) points on intersecting lot lines that are each thirty feet (30') from the lot corner.
Subd. 3. Location:
a. Except as provided in subdivision 2 above, fences not to exceed forty-eight inches (48") in height may
be located on any part of a lot. Fences not to exceed ninety-six inches (96") in height may be erected on
any part of a lot behind the front line of the principal building. The City Council may require or approve
fencing up to ninety-six inches (96") in height in a front yard to satisfy a buffer or screening condition of a
development review or conditional use permit.
b. A fence shall be installed on the applicant's property. The fence shall not be installed directly over the property
line.
SECTION 2. This ordinance shall go into effect thirty (30) days after it has been published in the official City
newspaper.
First read by the City Council of the City of Mounds View on this ____ day of ____, 2000.
Read and passed by the City Council of the City of Mounds View on this ____ day of ____, 2000.
Review of Ords 658 & 664
July 17, 2000
Page 10
Dan Coughlin, Mayor
ATTEST:
Michael Ulrich, Interim City Clerk / Administrator
(SEAL)
APPROVED AS TO FORM:
_______________________________
Robert C. Long, City Attorney
Item No. 9
Staff Report No.
Meeting Date: July 17, 2000
Type of Business: W.K.
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Michael Ulrich, Director of Public Works
Item Title/Subject: Edgewood Drive Sidewalk / Trail Lighting
Date of Report: August 29, 2018
Staff has had correspondence with both Carmike Theaters and Jay Anthony regarding the
possibility of installing lighting on the path between Long Lake Road and Donnatelles. At this
time neither of the parties have expressed an interest to participate in the project. Mr. Anthony
did agree to grant the City an easement if the City wished to install the lights without any further
monetary involvement.
The cost to do only the Edgewood Drive sidewalk and trail through the park is approximately
$50,000.00. This would include two additional lights on the new path, on the west side of City
Hall. NSP has indicated that the lead-time for ordering materials is now 12 weeks. If approved by
the City, the installation date would be some time in October.
Staff seeks Council direction in this matter.
___________________________________
Michael Ulrich, Interim City Administrator
C:\Mike's documents\staff reports\Edgewood Dr lighting.doc
Item No. 10
Staff Report No.
Meeting Date: July 17, 2000
Type of Business: W.K.
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Michael Ulrich, Director of Public Works
Item Title/Subject: Public Works Contract, Non-Bargaining Personnel Benefits
Date of Report: August 29, 2018
Council will recall that recently both Police contracts were settle with an insurance adjustment,
different from the policy currently in place for both the Public Works Bargaining Unit and other
Non-Union employees. Staff was directed to place this item on a work session for discussion as
to whether the Council would desire to implement this benefit to the remainder of the employees.
The Public Works contract is valid for the remainder of the year 2000. If the contract were
opened for this issue, staff would recommend negotiating a similar length contract as the Police.
The remainder of the employees receive their benefits and wages on an annual basis.
Staff seeks Council direction in this matter.
___________________________________
Michael Ulrich, Interim City Administrator
C:\Mike's documents\staff reports\Employee Benefits.doc