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HomeMy WebLinkAbout12-21-2016 PLANNING COMMISSION REGULAR MEETING AGENDA December 21, 2016 - 7:00 P.M. 1. Call to Order 2. Roll Call 3. Special Order of Business (none) 4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not Already on the Agenda. (Before speaking, please give your full name and address for the record.) 5. Planning Cases A. (None) 6. Other Planning Activity A. Resolution 1064-16, a Resolution Approving 2017 Planning Commission meeting dates. 7. Reports A. Upcoming Planning Cases & Activity i. Jan 4 Appointment of Chairperson, Vice-Chairperson ii Feb 1 Review of Planning Commission Bylaws B. Staff Updates C. Council Updates D. Planning Commissioner Reports 8. Approval of Minutes: November 16, 2016 9. Next Planning Commission Meetings: A. Wednesday, January 4, 2017 B. Wednesday, January 18, 2017 10. Meeting Conclusion Item No: ___6A Meeting Date: Dec 21, 2016 Type of Business: Other Planning Activity City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Planner Item Title/Subject: Resolution 1064-16, Approving 2017 Planning Commission meeting dates. Introduction The Mounds View City Code requires that the Planning Commission set its regular meeting schedule for the following year. Historically, these meetings are held on the First and Third Wednesday of the month. Staff has reviewed the 2017 Federal Holiday Schedule, to include the following: Monday January 2, 2017 New Year’s Day (observed) Monday January 16, 2017 Birthday of Martin Luther King, Jr. Monday February 20, 2017 Washington’s Birthday Monday May 29, 2017 Memorial Day Tuesday July 4, 2017 Independence Day Monday September 4, 2017 Labor Day Monday October 9, 2017 Columbus Day Friday November 10, 2017 Veterans Day (observed) Thursday November 23, 2017 Thanksgiving Day Monday December 25, 2017 Christmas Day Recommendation Staff recommends that the Planning Commission hold its 2017 Regular Meetings on the First and Third Wednesday of the month, at 7:00 PM, with the specific dates listed in Resolution 1064-16. Respectfully submitted, ________________________ Jon Sevald, AICP Planner Attachments 1.2017 Calendar 2.Resolution 1064-16 2017 Calendar S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 2 3 4 5 6 7 8 2 3 4 5 6 7 8 8 9 10 11 12 13 14 15 16 17 18 19 20 21 9 10 11 12 13 14 15 9 10 11 12 13 14 15 15 16 17 18 19 20 21 22 23 24 25 26 27 28 16 17 18 19 20 21 22 16 17 18 19 20 21 22 22 23 24 25 26 27 28 29 30 31 23 24 25 26 27 28 29 23 24 25 26 27 28 29 29 30 31 30 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 11 7 8 9 10 11 12 13 6 7 8 9 10 11 12 5 6 7 8 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18 19 20 13 14 15 16 17 18 19 12 13 14 15 16 17 18 19 20 21 22 23 24 25 21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 25 26 27 28 28 29 30 31 27 28 29 30 31 26 27 28 29 30 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 3 1 2 1 2 5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9 3 4 5 6 7 8 9 12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16 10 11 12 13 14 15 16 19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23 17 18 19 20 21 22 23 26 27 28 29 30 31 25 26 27 28 29 30 24 25 26 27 28 29 30 24 25 26 27 28 29 30 31 July August September October November December January February March April May June RESOLUTION No. 1064-16 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SCHEDULING THE CITY OF MOUNDS VIEW PLANNING COMMISSION REGULAR MEETING DATES AND TIMES FOR THE YEAR 2017. WHEREAS, the City of Mounds View City Code, Section 401.06, Subd 2 states that Regular meetings shall be held for the purposes of convening public hearings and conducting business which requires a vote of the Planning and Zoning Commission. The Commission shall hold at least one (1) regular meeting each month on a day and at a time and a place which the Commission shall fix by resolution; and, WHEREAS, the Planning Commission has historically held its regular meetings on the first and third Wednesday of the month, at 7:00 PM; and, NOW, THEREFORE, BE IT RESOLVED, the Planning Commission will hold its Regular Meetings on the following dates, at 7:00 PM: Wednesday January 4, 2017 Wednesday January 18, 2017 Wednesday February 1, 2017 Wednesday February 15, 2017 Wednesday March 1, 2017 Wednesday March 15, 2017 Wednesday April 5, 2017 Wednesday April 19, 2017 Wednesday May 3, 2017 Wednesday May 17, 2017 Wednesday June 7, 2017 Wednesday June 21, 2017 Wednesday July 5, 2017 Wednesday July 19, 2017 Wednesday August 2, 2017 Wednesday August 16, 2017 Wednesday September 6, 2017 Wednesday September 20, 2017 Wednesday October 4, 2017 Wednesday October 18, 2017 Wednesday November 1, 2017 Wednesday November 15, 2017 Wednesday December 6, 2017 Wednesday December 20, 2017 Adopted this 21st day of December, 2016. Gary Stevenson, Chair ATTEST: James Ericson, City Administrator (SEAL) DRAFT PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 16, 2016 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m. for November 16, 2016. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners French, Klander, Klebsch, Love, Rundle, Schiltgen, and Stevenson. Absent and Excused: None. Also Present: Planner Jon Sevald and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page Development Review for the Public Works Facility Expansion: 2 Variance to reduce the front yard setback for a parking lot, Conditional Use Permit for Open and Outdoor Storage as an Accessory Use and Conditional Use Permit for the Storage of Flammable Liquids over 800 Gallons above ground at 2466 Bronson Drive Approval of Minutes 7 _____________________________________________________________________________ 3. Special Order of Business None. 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ Mounds View Planning Commission November 16, 2016 Regular Meeting Page 2 ________________________________________________________________________ 5. Planning Cases A. Resolution 1060-16, Consideration of a Recommendation for approval of a Development Review of the Public Works Facility expansion for property at 2466 Bronson Drive (Planning Case MU2016-003). Planner Sevald stated the City will be replacing its Public Works Facility in 2017 at the location of the current facility at 2466 Bronson Drive. A Development Review is required of the Site Plan (e.g. parking, landscaping, lighting, etc.). The proposed facility will require a Variance to reduce the front yard setback for a parking lot; a Conditional Use Permit for outside storage; and a Conditional Use Permit for above ground fuel tanks. Planner Sevald reported the Public Works Facility is located along Bronson Drive on the north side of City Hall Park. The maintenance building was constructed in the mid-1960’s, and an addition was built in 1987. Originally used by the Police Department, Public Works moved in when the current City Hall and Police Department were built. The existing Public Works facility includes a number of buildings. Only the Maintenance building (12,256 sq. ft. existing), Cold Storage/Salt Storage building (4,800 sq. ft. existing) will be replaced. The new Maintenance Building will be 34,773 sq. ft., and the Salt Storage Shed will be 1,600 sq. ft. The new facility will be constructed in phases, allowing continued operation of the existing facility during construction. The parking requirements for the new facility was reviewed in detail. Staff provided further comment on the Development Review and recommended approval. Chair Stevenson asked for comment from Public Works Director Erickson on the new Public Works facility. Public Works Director Erickson thanked the Commission for their time and thanked Planner Sevald for his thorough staff report. He reviewed pictures from inside the current Public Works Facility to note its cramped condition. Photographs of items being stored outdoors was commented on, along with the location of the existing fuel tank. He then discussed the new facility that would be constructed. Staff anticipated construction would take 14 to 16 months to complete. Commissioner Love questioned if the new facility would have a sidewalk. Public Works Director Erickson reported no sidewalk was being proposed, but the trail would remain in place. Commissioner Love requested further comment on the landscaping plan. Public Works Director Erickson reviewed the landscaping plan in further detail. Commissioner Love inquired if the Public Works Facility office would be open to the public. Public Works Director Erickson indicated this would be a public office. Mounds View Planning Commission November 16, 2016 Regular Meeting Page 3 ________________________________________________________________________ Commissioner Love asked if the retention pond would be an inviting area for walkers along the trail. Public Works Director Erickson reported this pond area would be used more for infiltration than for standing water. Commissioner Love questioned when construction would begin. Public Works Director Erickson stated construction would begin in the spring of 2017. Commissioner Klebsch inquired if the adjacent soccer fields would be impacted. Public Works Director Erickson explained the soccer fields would not be impacted through this project. Commissioner Klebsch asked if the baseball field would be unusable if the retention pond was full of water. Public Works Director Erickson commented the intent of the retention pond was to only have water standing in this area for three days. He did not anticipate the retention pond would impact the baseball fields in any manner. Commissioner Klander questioned how many public works employees would be working out of the new facility on a daily basis. Public Works Director Erickson stated there would be 10 to 12 Public Works employees working out of the new facility. Commissioner Klander inquired why the Public Works Facility would have up to 60 parking stalls. Planner Sevald commented on the City’s parking requirements for warehouse/office buildings. Further discussion ensued regarding the parking needs and traffic that would be flowing through the Public Works Facility. Commissioner Klander asked if a letter was sent to adjacent property owners. Planner Sevald reported staff had sent about 60 Public Hearing notices to neighboring property owners, and residents along Bronson Dr. Commissioner Klander questioned when plans were drawn up for the Public Works Facility. Public Works Director Erickson stated staff began working on the plans in May and believed the plans would be complete in early 2017. Commissioner Klander asked if the City had considered another location for the salt storage. Public Works Director Erickson commented staff has not considered another location due to the fact this was an operational function for Public Works. Commissioner Klander inquired if the individuals that designed the building was aware of the City’s 40-foot setback requirement. Planner Sevald explained that even if the parking lot were eliminated along this side of the building, a variance would still be needed for a paved area to get vehicles in and out of the Public Works Facility. Commissioner Klebsch requested further information regarding the height of the trees that would be planted along Bronson Drive. Planner Sevald reviewed the tree species with the Commission and noted the trees would grow to approximately 20 to 25 feet in height. Mounds View Planning Commission November 16, 2016 Regular Meeting Page 4 ________________________________________________________________________ Commissioner Klebsch recommended the shrubs be removed from this area and that a hedge be planted in its place to assist with providing additional screening of the fence. She believed this would assist with addressing the setback issue. Public Works Director Erickson stated staff could look into this further. Commissioner Love suggested arborvitae be considered for the hedge. MOTION/SECOND: Commissioner Rundle/Commissioner French. To approve Resolution 1060-16, a Resolution Recommending Approval of the Development Review for the property located at 2466 Bronson Drive; Planning Case No. MU2016-003. Commissioner Klebsch asked why a stormwater retention pond was being added. Public Work Director Erickson explained this was a requirement from the watershed district. Ayes – 7 Nays – 0 Motion carried. Public Hearing to Consider Resolution 1061-16, approval of a Variance to reduce the front yard setback for a parking lot at 2466 Bronson Drive Planner Sevald stated the minimum front yard setback for a parking lot in the I-1 District is 40’. The applicant is requesting a Variance to reduce the setback to 13’-2” along Bronson Drive. It was noted this parking lot will serve vehicle maintenance garage bays. Because of the triangular shape of the site, alternatives are: (1) eliminate this parking lot, which would require a variance to reduce the number of stalls; or (2) replace the ballfield with a parking lot. This parking lot when not used for parking, will allow for maneuvering in and out of maintenance bays. Planner Sevald reported City Code includes seven criteria to be reviewed when considering a Variance. Staff’s analysis of these criteria is included in Resolution 1061-16. In summary, the practical difficulty is that in order to comply with the parking lot setback requirements by flipping the building (and parking) orientation north-south, instead of east-west, would require the removal of the adjacent ballfield, thereby creating a detriment to the City’s park system. Staff reviewed the Variance requirements in further detail and recommended the Commission hold a public hearing and recommend approval. Chair Stevenson opened the public hearing at 8:04 p.m. Commissioner Schiltgen asked if staff received any comment from the public regarding the variance request. Planner Sevald reported he only received one response from the public, that being from the movie theater. Commissioner Klander believed the variance request put the Commission in a tough spot given the fact the City was the applicant. He was not satisfied that the City has worked to minimize the impact of the variance. However, he also did not want the City to incur additional expenses to modify the plans. He stated that he could support the plans if additional buffering was provided along Bronson Drive as suggested by the Commission. Mounds View Planning Commission November 16, 2016 Regular Meeting Page 5 ________________________________________________________________________ Chair Stevenson closed the public hearing at 8:07 p.m. MOTION/SECOND: Commissioner Love/Commissioner Schiltgen. To approve Resolution 1061-16, a Resolution Recommending Approval of a Variance to reduce the front yard setback for a parking lot at 2466 Bronson Drive; Planning Case No. MU2016-003. Ayes – 7 Nays – 0 Motion carried. Resolution 1062-16, Consideration of a recommendation for approval of a Conditional Use Permit for Open and Outdoor Storage as an Accessory Use for property at 2466 Bronson Drive. Planner Sevald stated within the I-1 District, a Conditional Use Permit is required for “Open and outdoor storage as an accessory use”. It was noted outdoor storage will be located: (1) south of the Salt Storage Building (mulch and gravel bins); and (2) south of the Maintenance Building (plow attachments, trailers, park equipment, misc. items). Outside storage must be screened by a solid fence or wall. The concrete mulch/gravel bins will be fenced, and screened by an 8’ decretive wall along a portion of Bronson Drive. The outside storage area south of the Maintenance Building will be screened from Mounds View Boulevard by trees (Black Hill Spruce, Scots Pine, Hawthorn). These trees will be 6’ in height when planted, and grow to a height of 20’ (Hawthorn) and 50’ (pine trees). Staff reviewed the request in further detail and recommended approval of the Conditional Use Permit for open and outdoor storage as an accessory use. Commissioner Klebsch requested Public Works staff not park vehicles and equipment in plain view of the baseball field spectators. Public Works Director Erickson stated an opaque fence could be considered for this diagonal length. Commissioner Schiltgen asked if there would be a great deal of equipment still being stored outdoors after the new facility was constructed. Public Works Director Erickson indicated several trailers and other miscellaneous playground/sports equipment would still be parked outdoors. Commissioner Klebsch questioned if the City would be held accountable if this outdoor storage area were to get out of hand. Public Works Director Erickson stated the City would be held accountable for this space. MOTION/SECOND: Commissioner Rundle/Commissioner Klebsch. To approve Resolution 1062-16, a Resolution Recommending Approval of a Conditional Use Permit for Open and Outdoor Storage as an Accessory Use; Planning Case No. MU2016-003. Ayes – 7 Nays – 0 Motion carried. Mounds View Planning Commission November 16, 2016 Regular Meeting Page 6 ________________________________________________________________________ Resolution 1063-16, Consideration of a recommendation for approval of a Conditional Use Permit for the Storage of Flammable Liquids Over 800 Gallons Above Ground for property at 2466 Bronson Drive. Planner Sevald stated Within the I-1 District, a Conditional Use Permit is required for the “Storage of flammable liquids over 800 gallons above ground”. The existing underground fuel tank will be removed, while the existing above ground tank will be moved to the southeast corner of the site, and a second tank added. Each tank will be 3,000 gallons. The City Code includes a set of criteria to be considered when reviewing a Conditional Use Permit. Staff’s analysis of these criteria is included in Resolution 1062-16 (outside storage), and Resolution 1063-16 (above ground fuel tanks). Staff reviewed the request in further detail and recommended approval of the Conditional Use Permit for the Storage of Flammable Liquids. Commissioner Love asked what type of mitigation would be needed to remove the existing underground storage tank. Public Works Director Erickson explained the tank would be removed and any type of soil mitigation would be completed, as necessary. He stated he would know more once the tank was removed from the ground. Commissioner Klander asked if a Phase I or Phase II environmental study was completed for this project. Public Works Director Erickson stated he would have to investigate if this was completed previously. Commissioner Klebsch requested staff correct the spelling of liquids on the Resolution. MOTION/SECOND: Chair Stevenson/Commissioner Rundle. To approve Resolution 1063-16, a Resolution Recommending Approval of a Conditional Use Permit for the Storage of Flammable Liquids over 800 Gallons Above Ground; Planning Case No. MU2016-003. Ayes – 7 Nays – 0 Motion carried. _____________________________________________________________________________ 6. Other Planning Activity None. ______________________________________________________________________________ 7. Reports A. Upcoming Planning Cases & Activity Planner Sevald discussed the new plans for Crossroad Pointe with the Commission. It was noted this property was approximately 4 acres in size, between the two properties. Further discussion ensued regarding a potential pocket neighborhood for this site. Mounds View Planning Commission November 16, 2016 Regular Meeting Page 7 ________________________________________________________________________ B. Staff Updates Planner Sevald provided the Commission with an update from staff. He reported Value Homes was working to draft new plans for their property on Eastwood Road that would not require a variance. C. Council Updates Council Member Meehlhause provided the Planning Commission with an update from the City Council. He discussed the Crossroad Pointe project noting The Beard Group could not pull together the necessary financing which has led the City to pursue new options. He reported the Council has been reviewing the financing and project plans for the new Public Works Facility at their recent meetings. He noted the new building would be financed through bonds. He commented on the recent contribution Bethlehem Baptist made to the City and described how these funds would benefit the entire community. He explained the City Council would be holding a Truth in Taxation meeting on December 6th at 6:00 p.m. D. Planning Commissioner Reports Chair Stevenson invited all to attend the Mounds View Lions Club Waffle Breakfast at Edgewood Middle School on Sunday, December 4th from 9:00 a.m. to 1:00 p.m. 8. Approval of Minutes October 5, 2016. MOTION/SECOND: Commissioner Love/Commissioner Klander. To approve the Minutes of the October 5, 2016 regular Planning Commission meetings as presented. Ayes – 7 Nays – 0 Motion carried. October 19, 2016. MOTION/SECOND: Commissioner Klebsch/Commissioner Schiltgen. To approve the Minutes of the October 19, 2016 regular Planning Commission meetings as presented. Ayes – 7 Nays – 0 Motion carried. 9. Next Planning Commission Meeting: A. Wednesday, December 7, 2016 Mounds View Planning Commission November 16, 2016 Regular Meeting Page 8 ________________________________________________________________________ B. Wednesday, December 21, 2016 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 8:41 p.m. ______________________________________________________________________________ Respectfully submitted, Jon Sevald Planner Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.