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HomeMy WebLinkAbout06-17-2015 PLANNING COMMISSION REGULAR MEETING AGENDA June 17, 2015 -- 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Minutes May 20, 2015 4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not Already on the Agenda. (Before speaking, give your full name and address for the record.) 5. Planning Cases None 6. Other Planning Activity A. Discuss Code Amendment to Allow Additional Exterior Materials on Columbaria at Religious Institutions 7. Review Minutes A. June 3, 2015 8. Reports A. Upcoming Planning Cases B. Staff Updates C. Council Updates D. Planning Commissioner Reports 9. Next Planning Commission Meetings A. Wednesday, July 1, 2015 B. Wednesday, July 15, 2015 10. Adjourn PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting June 3, 2015 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Vice Chair Schiltgen at 7:00 p.m. for June 3, 2015. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Elofson, Kieffer, Rundle, and Schiltgen. Absent and Excused: Commissioners Birken, Love and Stevenson. Also Present: Planning Associate Heidi Heller and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page Approval of Minutes 1 VR2011-002 Consideration of Variance Extension for Reduced 2 Driveway Setbacks _____________________________________________________________________________ 3. Approval of Minutes May 6, 2015. MOTION/SECOND: Commissioner Rundle/Commissioner Kieffer. To approve the Minutes of the May 6, 2015 regular Planning Commission meeting as slightly amended. Ayes – 4 Nays – 0 Motion carried. 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ 5. Planning Cases Mounds View Planning Commission June 3, 2015 Regular Meeting Page 2 ________________________________________________________________________ A. VR2011-002 Variance Extension for Reduced Driveway Setbacks Applicant: Mike Kinyon, Kinyon Properties Address: 5338-5340 Raymond Avenue Planning Associate Heller indicated in June 2011, property owner, Michael Kinyon, was granted variances to permit the new driveways at five of his side-by-side duplexes to have one and three foot setbacks from the north and south property lines. Mr. Kinyon has been adding attached garages to the duplexes, one on each end of the building, along with new wider driveways to replace the existing narrow gravel driveways. The lots are all 100 feet wide so only a single car garage will fit, but the owner is installing new driveways that are wide enough for two cars to park next to each other. Many of the tenants have more than one vehicle, and they either park or drive off the driveway, or they have to move cars around when someone is leaving. Since there is no overnight parking on the streets in Mounds View, all vehicles must be in the driveways. Associate Heller explained that the east side of Raymond Avenue has 14 side-by-side duplexes on identical 100 foot wide lots which causes issues when owners want to add more than a one car wide driveway to these properties. Mr. Kinyon owns 10 of the 14 duplexes and received variances in 1995 and 2008 for reduced driveway setbacks when he added garages to some of the buildings. She reviewed the request in further detail and recommended the Commission approve a one-year extension for the reduced driveway setback variance at 5338-5340 Raymond Avenue. Commissioner Kieffer questioned if it was possible for the Commission to extend the Variance for more than one year. Associate Heller reported that City Code only allows up to a one-year extension. MOTION/SECOND: Commissioner Rundle/Commissioner Elofson. To approve Resolution 1030-15, a Resolution Recommending Approval of a Variance Extension for Reduced Driveway Setbacks; Planning Case No. VR2011-002. Ayes – 4 Nays – 0 Motion carried. _____________________________________________________________________________ 6. Other Planning Activity None. ______________________________________________________________________________ 7. Review Minutes: A. May 20, 2015 The Commission discussed the May 20, 2015 meeting minutes. Mounds View Planning Commission June 3, 2015 Regular Meeting Page 3 ________________________________________________________________________ 8. Reports A. Upcoming Planning Cases Planning Associate Heller stated there are no upcoming planning cases at this time and noted the Commission would be holding the June 17, 2015 meeting to discuss columbaria building materials. B. Staff Updates Planning Associate Heller provided the Commission with an update from staff. C. Council Updates Councilmember Meehlhause provided the Planning Commission with an update from the City Council. D. Planning Commissioner Reports None. 9. Next Planning Commission Meeting: A. Wednesday, June 17, 2015 B. Wednesday, July 1, 2015 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Vice Chair Schiltgen adjourned the meeting at 7:24 p.m. ______________________________________________________________________________ Respectfully submitted, Heidi Heller Planning Associate Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. Item No: 6A Meeting Date: June 17, 2015 Type of Business: Other Planning Activity City of Mounds View Staff Report To: Planning Commission From: Heidi Heller, Planning Associate Item Title/Subject: Review Code Amendment to Allow Additional Materials on the Exterior of Columbaria on Religious Institution Properties The City Council recently adopted Ordinance 899 that allows columbaria at churches. Due to the large increase in cremations rather than burials, more places are needed to store urns. Mounds View does not currently have any cemeteries, and the City Code did not address columbaria, so language was added to specifically allow and add some requirements for columbaria. The Planning Commission did not want to allow brick on the exterior of the columbaria out of concern for it not being maintained long-term. The ordinance was passed with language that did not allow brick. The Mounds View church that is planning to install columbaria would like to put brick on the exterior since it will be against their building, which is brick, and has requested that the ordinance be amended to allow brick exteriors. Staff met with the church members and were given more information and examples of how it is common to use matching brick on the columbaria at churches. The City Council is supportive of making an amendment to allow brick on the exteriors of columbaria. Staff has also added bronze as an allowed exterior material. Recommendation Review Resolution 1031-15 with the proposed language for a code amendment relating to the allowed materials on the exterior of columbaria. Sincerely, Heidi Heller, Planning Associate Attachments: 1. Photos of brick on columbaria (www.eickhofcolumbaria.com) 2. Resolution 1031-15 PHOTOS OF BRICK EXTERIORS ON COLUMBARIA PHOTOS OF BRICK EXTERIORS ON COLUMBARIA PHOTOS OF BRICK EXTERIORS ON COLUMBARIA MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 1031-15 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF AN AMENDMENT TO TITLE 1100, CHAPTER 1106 OF THE MOUNDS VIEW ZONING CODE TO ALLOW ADDITIONAL EXTERIOR MATERIALS ON COLUMBARIA AT RELIGIOUS INSTITUTIONS; SPECIAL PLANNING CASE 193-15 WHEREAS, City staff has recommended that amendments be made to the zoning code relating to materials on the exterior of columbaria; and, WHEREAS, the Planning Commission agrees with the City Staff recommendation to allow brick and bronze on columbaria on the properties of religious institutions; and, WHEREAS, City staff has amended Chapter 1106.03 of the Mounds View City Code by deleting the stricken language and adding the underlined text as follows: 1106.03: ACCESSORY USES: The following are permitted accessory uses in an R-1 District: Subd. 8. Columbarium as an accessory use to a religious institution; subject to the following conditions: (a) The religious institution must own the property on which the columbarium is placed. (b) The exterior of the columbaria must be solid stone, brick, bronze, stainless steel or aluminum. (c) The combined square footage of all accessory buildings, including columbaria, shall not exceed 1,800 square feet. (d) Columbaria shall only be placed in a side yard or rear yard area. (e) Columbaria shall have a minimum side yard and rear yard setback of five (5’) feet. (f) Columbaria height shall not exceed eighteen (18’) feet or that of the principal structure, whichever is less. (g) If the religious institution ceases operation, all urns and remains must be removed from the property within three (3) months. Resolution 1031-15 Page 2 WHEREAS, amending the City Code to allow additional materials on the exterior of columbaria at religious institutions would better serve the public; and, WHEREAS, the Mounds View Planning Commission concurs that an amendment to the City Code is warranted and justified. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of amendments to Chapter 1106.03 of the Mounds View City Code as defined herein. BE IT FINALLY RESOLVED that the Mounds View Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 17th day of June, 2015. ________________________________ Gary Stevenson, Chair ATTEST: ________________________________ James Ericson, City Administrator (SEAL)