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Home My WebLink About12-05-2013 PLANNING COMMISSION REGULAR MEETING AGENDA December 5, 2012 -- 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Minutes: October 3, 2012 4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not Already on the Agenda. (Before speaking, please give your full name and address for the record.) 5. Planning Cases None 6. Other Planning Activity A. Review Planning Commissioner Applications B. Set 2013 Planning Commission Meeting Schedule 7. Next Planning Commission Meetings: A. December 19, 2012 B. January 2, 2013 8. Adjourn to Agenda Session AGENDA SESSION 1. Review Minutes a. November 7, 2012 2. Staff Reports a. Upcoming Planning Cases 3. Chairperson and Planning Commissioners’ Reports 4. Meeting Conclusion PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 7, 2012 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Stevenson at 7:00 p.m. for November 7, 2012. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Cramblit, Meehlhause, Miller, Rundle, Stevenson and Smith. Absent and Excused: Commissioner Schiltgen (excused). Also Present: ______________________________________________________________________________ Planning Associate Heidi Heller. Index to Minutes Page Approval of Minutes 1 PA2012-001. Consideration of an Amendment to a Planned Unit 2 Development Agreement to Reduce the Highway 10 Setback Requirement _____________________________________________________________________________ 3. Approval of Minutes September 5, 2012. MOTION/SECOND: Commissioner Cramblit/Commissioner Miller. To approve the Minutes of the September 5, 2012 regular Planning Commission meeting as slightly amended. Ayes – 6 Nays – 0 Motion carried. Mounds View Planning Commission November 7, 2012 Regular Meeting Page 2 ________________________________________________________________________ 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ 5. Planning Cases A. PA2012-001 Consideration of an Amendment to a Planned Unit Development Agreement to Reduce the Highway 10 Setback Requirement Applicant: Apple Tree Dental Address: 2442 County Road 10 Planning Associate Heller indicated Apple Tree Dental has a purchase agreement to buy the currently vacant building at 2442 Highway 10, on the southeast corner of Highway 10 and Long Lake Road. This property is zoned PUD and is part of the large O’Neil Property PUD. Apple Tree plans to open a comprehensive dental clinic and house their corporate offices in Mounds View. Extensive changes are proposed to be made to the interior of the building, along with a small addition to the exterior of building, which would encroach into the 30 foot setback from Highway 10. Apple Tree Dental is requesting an amendment to the PUD Agreement to reduce the setback requirement to 20 feet. Associate Heller reviewed the PUD Agreement standards noting the proposed amendment would reduce the Highway 10 setback from 30 feet to 20 feet to allow for an addition to the building, which would have little to no adverse impact and would be consistent with the Comprehensive Plan. She also discussed the trail alignment on this property, and indicated that it would need to be shifted over a few feet where it runs next to the building. Staff supported the amendment to reduce the Highway 10 setback to 20 feet for the property at 2442 Highway 10. Chair Stevenson asked if moving the trail along Highway 10 would be the responsibility of the developer. Associate Heller explained this would be the case. Chair Stevenson requested a new tree be replanted on this property due to the fact a large tree would likely be lost through the proposed building expansion. Donovan Nelson, architect with HGA, commented this property was a great amenity due to the number of trees and wetland onsite. He explained he was working with a landscape architect for the project. Commissioner Cramblit questioned if the site had enough handicap parking spaces. Associate Heller indicated three parking spaces would be lost with the building expansion and the handicap parking requirements would be reviewed by the building inspector. Mounds View Planning Commission November 7, 2012 Regular Meeting Page 3 ________________________________________________________________________ Dr. Michael Helgeson, CEO of Apple Tree Dental, thanked the Planning Commission for considering his request this evening. Dr. Helgeson noted Apple Tree Dental has been in operation for the past 27 years. He discussed the mobile dental programs offered by Apple Tree Dental, noting these units worked to meet the dental needs of the elderly, disabled and young children. He reviewed further the proposed expansion to the front of the building noting the expanded vestibule would accommodate those in wheelchairs while expanding the elevator to hold a full sized gurney. It was noted executive offices would be located on the second floor of the building. Dr. Helgeson commented the building was a great fit for Apple Tree Dental. Commissioner Smith questioned the amount of investment that was being made in the building. Dr. Helgeson stated he was proposing to invest $4.5 million in the purchase and build-out for the building and another $1.7 million for dental equipment. Commissioner Cramblit inquired if the Coon Rapids location would remain in operation. Dr. Helgeson explained the Coon Rapids location would remain open, along with all their other sites. Mr. Nelson reviewed the proposed elevations with the Commission. Commissioner Miller noted this would be a great addition to the City of Mounds View. MOTION/SECOND: Commissioner Meehlhause/Commissioner Smith. To approve Resolution 973-12, a Resolution Recommending Approval of a PUD Amendment; Planning Case No. PA2012-001. Ayes – 6 Nays – 0 Motion carried. ______________________________________________________________________________ 6. Other Planning Activity Associate Heller commented the Tires N More variance request would be discussed by the Commission at the December 5, 2012 meeting. She noted the Commission would also be reviewing Commissioner applications at the December 5th meeting as the group would need three or four new members in January. Associate Heller explained the Coventry Senior Living project was beginning. She discussed the new Coventry Senior Living building in Maplewood, and encouraged the Commission to visit this site as it was similar in size and scale to the proposed project in Mounds View. ______________________________________________________________________________ Mounds View Planning Commission November 7, 2012 Regular Meeting Page 4 ________________________________________________________________________ 7. Next Planning Commission Meetings: A. November 21, 2012 B. December 5, 2012 ______________________________________________________________________________ 8. Adjournment to Agenda Session There being no further business before the Planning Commission, Chair Stevenson adjourned the meeting at 7:42 p.m. ______________________________________________________________________________ (The meeting immediately adjourned to the Agenda Session) Respectfully submitted, Heidi Heller Planning Associate Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. Item No: 6A Meeting Date: December 5, 2012 Type of Business: Other Planning Activity City of Mounds View Staff Report To: Mounds View Planning Commission From: Heidi Heller, Planning Associate Item Title/Subject: Planning Commission Term Expirations and New Applications Review The term of three Planning Commission members – Paul Schiltgen, Holly Smith and Keith Cramblit - expire at the end of the year. The remaining two years of Gary Meehlhause’s term will also need to be filled since he was elected to the City Council starting in January. The City advertised the vacancies, with applications due on November 26, 2012. Staff received applications from two current Commissioners for another term, and two other applications for the Planning Commission were received by the City. The Planning Commission will review the applications at the December 5, 2012 meeting, and the City Council will make the official appointments on December 10, 2012. Sincerely, Heidi Heller Planning Associate Attachments: 1. Planning Application from Paul Schiltgen 2. Planning Application from Holly Smith 3. Planning Application from John Elofson 4. Planning Application from Cindy Carvelli-Yu Item No: 6B Meeting Date: December 5, 2012 Type of Business: Other Planning Activity City of Mounds View Staff Report To: Mounds View Planning Commission From: Heidi Heller, Planning Associate Subject: Consideration of Resolution 974-12, Establishing the Planning Commission’s 2013 Meeting Schedule. Introduction: The Planning Commission establishes its meeting schedule each year by resolution. Discussion: The meeting schedule proposed for 2013 represents the usual first and third Wednesday of every month. There does not appear to be any conflicts with holidays next year. Recommendation: Approve Resolution 974-12, establishing the 2013 meeting schedule of the Planning Commission. Respectfully submitted, Heidi Heller Planning Associate MOUNDS VIEW PLANNING COMMISSION RESOLUTION 974-12 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING THE 2013 MEETING SCHEDULE OF THE MOUNDS VIEW PLANNING AND ZONING COMMISSION WHEREAS, the Mounds View Planning Commission intends to hold two regular meetings per month during the year 2013; and, WHEREAS, the Planning Commission will meet on the first and third Wednesdays of each month, or as amended; and, WHEREAS, the schedule of meeting dates shall be established and posted to provide an orderly system for use by the Planning Commission, staff and general public. NOW, THEREFORE, BE IT RESOLVED that Exhibit 1, attached hereto, is the Planning Commission’s official meeting schedule for the year 2013. BE IT FINALLY RESOLVED that if the Planning Commission is required to or desires to hold special or emergency meetings, such meetings will be held in accordance with State law, Code requirements and Commission Bylaws. Adopted this 5th day of December, 2012 ____________________________________ Gary Stevenson, Chairperson ATTEST ____________________________________ James Ericson, City Administrator (SEAL) EXHIBIT 1. 2013 MEETING SCHEDULE MOUNDS VIEW PLANNING AND ZONING COMMISSION January 2 January 16 February 6 February 20 March 6 March 20 April 3 April 17 May 1 May 15 June 5 June 19 July 3 July 17 August 7 August 21 September 4 September 18 October 2 October 16 November 6 November 20 December 4 December 18