HomeMy WebLinkAbout01-26-1993 APPROVED
MOUNDS VIEW CHARTER COMMISSION MINUTES
JANUARY 26, 1993
I . Call to Order
The meeting was called to order by Vice-Chair Sue Hankner
at 7: 10 p .m. in the Mounds View City Hall Council Chambers.
II . Roll Call
Present: Virgil Beyer , Sue Hankner , Jerry Linke , Duane McCarty ,
Richard Oman , Pat Rickaby, Laurie Schley, Bob Toborg , Julie
Trude , Ray Vandeveer and Arlene Werdien .
Absent: Lloyd Bardwell (excused) , Len Burgers (excused) , Dave
Long and Ruth White (excused) .
III . Approval of Minutes
Duane McCarty noted several corrections and changes that should
be made to the Minutes of the January 12 , 1993 meeting . Upon
the motion of Laurie Schley , seconded by Bob Toborg , the Minutes
of the January 12 , 1993 meeting were approved as amended .
(Vote : 9-Aye ; 1 -Abstain) .
IV . Charter Review Process 6 Schedule
Vice-Chair Sue Hankner explained the "Proposed Charter Review
Process & Agenda Schedule" she had submitted to the commission .
The commission agreed to follow the proposed process and schedule
with the following exceptions: ( 1 ) meet with the City Council
at a special meeting in late April to 'iron out any differences ,
and (2) schedule a public informational meeting and feedback
period in May . These plans assume the commission is able
to keep on schedule . There was no opposition to this plan.
Consensus was also reached that at the conclusion of each
meeting , the agenda would be set for the next meeting .
V . Old Business
No report was available to the commission on the legal fees
of Mr. Kennedy.
Following a discussion the commission determined that the
commission rules should be incorporated into more formal by-
laws . Julie Trude volunteered, and received commission approval ,
to prepare by-laws which incorporate the past commission rules
into the Plymouth Charter Commission By-Laws. She offered
to submit proposed by-laws to the commission for its review
at its next meeting .
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VI . New Business Charter History & Philosophy
The Vice-Chair asked Duane McCarty , a member of the original
Charter Commission , to provide the commission with a historical
perspective of the Charter.
Duane McCarty rioted that the Charter generally follows the
Model Charter (from the League of Minnesota Cities) , adopting
the "weak mayor-council" form of government . The city 's business
is conducted by the 5-member City Council .
He explained that the prevailing public attitude was that
it was very difficult to get the council to respond to public
demands between elections . Specifically , there was much concern
over proposed storm sewer projects. The commission wanted
citizens to have continuing involvement in the city 's government .
Several charter provisions reflect these views--the method
of filling council vacancies ; provision for initiative , referendum
and recall ; and those on public improvements and special assessments.
Further , public notice was required when feasible .
Duane McCarty rioted that the adoption of Chapter 8 on public
improvements and special assessments required adoption of
coordinating city ordinances (City Ordinances, Chapter 25) .
Citizens involved in drafting and getting the Charter passed
shared a philosophy that citizens should have a strong role
in local government .
VII . Review of Charter
The commission discussed the philosophy of the Charter . A
consensus developed that the commission would review and update
the Charter , maintaining the philosophy of the original document .
There was no disagreement on this point.
In order to proceed efficiently , the Vice-Chair asked the
Secretary to contact the Chair and have him send a letter
t❑ each member asking them to make a real effort to attend
all meetings , being prepared for the scheduled discussions.
The commission proceeded to review the beginning chapters
of the Charter , looking for agreement on the concept or goal
described in a section . The consensus was to set aside for
later discussion any section in which agreement could not
be reached in a short amount of time .
Chapter 1 :
Sec. 1 .01 - Agreement (Move 2nd sent . to §8.03 , Clerk-
Admin'r Resp. )
Sec. 1 .02 - Agreement (Note : watch for relationships
of political subd . s , esp ' ly w/ county , for approp. inclusion. )
1/26/93
Sec. 1 .03 - Agreement
Chapter 2
§2.01 - Agreement
§2.02 - Agreement (Note : sent . 2 -delete "itself be and")
§2.03 - Set aside (Discuss 2-year vs . 4-year mayor)
§2.04 - Agreement
§2.04 - Agreement
§2.05 - Agreement
§2.06, subd. 1 - Agreement (Note : want clarification
of term, "no administrative duties")
§2.06 , subd. 2 - Agreement (Discussion: R . Oman - This
section goes beyond the Model Charter , is it necessary? S .
Hankner - The staff looks to one person for direction , there ' s
a need for leadership . D . McCarty - Explained need for leadership ,
history of city 's problems when leadership was not asserted . )
§2.06, subd. 3 - Agreement
§2.07 - Agreement
§2.08 - Agreement
Chapter 3
§3.01 - Agreement
§3.02 - Set aside (Discussion : Laison function not performed
although assignments are made ; staff could be confused by
looking to different council members and receiving inconsistent
instructions ; there ' s a need to define relationships with
staff . )
§3.03 Agreement
§3.04 - subd. 1 , 2 , & 3 - Agreement
§3.05 - Set aside (Discussion : Is the time between introduction
& adoption of ordinances appropriate? Is there sufficient
public notice & opportunity for public feedback?)
§3.06 - Agreement
§3.07 - Set aside (Q : Should publication be required
before ordinances are adopted?)
§3.08 - Agreement
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§3.09 - Agreement (Disc . about timing of effective dates . )
§3. 10 , subd. 1 & 2 - Agreement (Misspelling "of" = "or")
§3. 11 - Set aside (Q: Should scheduled review be mandated?)
VIII . Agenda for Next Meeting
The Vice-Chairr recommended and the members agreed upon the
following agenda for the February 9th meeting:
( 1 ) Review and adopt by—laws .
(2) Discuss hiring of an attorney.
(3) Review Charter Chapters 4 , 5 & 6 , as time permits .
IX. Adjournment
Upon the motion of Laurie Schley , seconded by Virgil Beyer ,
passed unanimously , the meeting was adjourned at S: 29 p. m.
Respectfully submitted ,
J ie Trude , Secretary
MOUNDS VIEW CHARTER COMMISSION
RULES
DATE
NO. RULE ADOPTED
1. Conduct of Business. Roberts Rules of Order shall 11/20/78
govern the conduct of the Commission.
2. Offices of Commission. Chairman, Vice Chairman, and 11/20/78
Secretary.
3. Quorum to do Business. Simple majority established as 11/20/78
Quorum to do business (8) and decide questions (5) .
4. Appointments to Commission. The Charter Commission 11/20/78
suggest names of nominees to the District Court for
such consideration as the District Court wishes to
give them.
5. Voting. Voting be done by show of hands, and number of 12/4/78
"Nays" be recorded, if not a unanimous vote.
6. Regular Meeting Date. Third Wednesday of each month 1/3/79
established as regular meeting date at 7:30 P.M. , with
Agenda Meeting preceding at 7:00 P.M.
7. Quorum to do Business. (Revision) "A simple majority of 1/31/79
the active members to considered a Quorum to do business;
however, a smaller number of members may adjourn from time
to time."
8. Regular Meeting Date. (Revision) Regular Meeting Date 5/16/79
changed from the 3rd Wednesday of each month to the 4th
Wednesday of each month.
9. Quorum to do Business. (Revision) Quorum requirement 7/11/79
changed from 8 to 6, and the call of a question from
5 to 4, with the provision that a Final Draft of 'the
Charter must be approved by a majority of the entire
Commission. (This was done because of the difficulty
of obtaining a quorum to do business due to summer
vacations.)
Page (2)
DATE
NO. RULE ADOPTED
10. Voting. (Revision) Recording of votes in Minutes to 8/23/79
show complete voting record on all motions, if not
unanimous. (Number of "Ayes", "Nayes", and "Abstentions".)
11. Election of Officers. Chairman, Vice Chairman, and 3/25/81
Secretary, be at the first meeting after November 1st on
even numbered years, such terms of office to run for two
years.
12. Quorum to do Business. (Reestablishment of prior Rule) 3/25/81
A simple majority considered a Quorum to do business;
however, a smaller number of members may adjourn from
time to time.
13. Election of Officers. (Addendum to Rule) New Officers 12/8/82
elected to take office effective at the close of business
following the meeting in which they are elected.
14. Regular Meeting Date. (Revision) Second Wednesday of 12/14/83
each Quarter. Meetings to be called at the discretion
of the Chairman.
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15. Appointments to Commission. (Resolution) "At least three 12/12/84
months prior to the expiration of any seat on the City of
Mounds View Charter Commission, or upon the resignation,
removal, or death of any Commission member, the Chairman
shall cause to be published in the Newsletter and the
official newspaper of the City of Mounds View a notice
of said expiration, the name of the incumbent member holding
said seat, a summary of the application process, and the final
date the Chief Judge will accept applications for appointment
to said seat."
16. Appointments to Commission. (Revision) "The Chairman 12/19/85
shall notify the city Clerk-Administrator, at least three
months prior to the expiration date of any seat on the Charter
Commission, the names of the incumbents with expiration date,
a summary of the application process, and the final date on
which the Chief Judge will accept applications for appointment,
so that the administrator can publish such information in the
city Newsletter, and the official newspaper of the City of
Mounds View."
17. Regular Meeting Date. (Revision) Second Thursday of each 11/19/87
Quarter, called at discretion of Chair, except 3rd quarter
meeting is a definite scheduled meeting.
Codified: R. White (1/21/93)
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-MOUNDS VIEW CHARTER COMMISSION ------A2,/- 4-g-6_--
MEETING SCHEDULE
JANUARY 26 7:00 P.M.
FEBRUARY 9 7:00 P.M.
FEBRUARY 23 7:00 P.M.
MARCH 9 7:00 P.M.
MARCH 23 7:00 P.M.
APRIL 13 7:00-P.M.
APRIL 27 7:00 P.M.
MAY 11 7:00 P.M.
MAY 25 7:00 P.M.
ALL MEETINGS ARE SCHEDULED TO BE HELD IN THE CITY HALL
COUNCIL CHAMBERS.
4
Charter Commission
Meets as Needed
Uoyd Bardwell 2932 County Road J 7841367 thru 10/94
Dave Long 7749 Knollwood Drive 784-1349 thru 10/94
Susan Hankner 8046 Woodlawn Drive 780-2635 thru 10/94
Robert Toberg Vice Chair 8450 Knollwood Drive 845-1994 thru 10/94
Arlene Werdien 6940 Silver Lake Road 784-1626 thru 10/94
Pat Rickaby 8343 Groveland Road 786-4066 thru 10/96
Richard Oman 8205 Groveland Road 786-6679 thru 10/96
Laura Schley 8423 Knollwood Drive 785-1112 thru 10/96
Virgil Beyer 2742 County Road J 785-9781 thru 10/96
Jerome Linke 2319 Knoll Drive 784-4696 thru 10/96
Ruth White 2917 County Road I 784-3075 thru 10/96
Duane McCarty 8060 Long Lake Road 784-6074 thru 10/96
Julie Trude 8391 Knollwood Drive 780-1854 thru 10/94
Raymond Vandeveer 5230 Greenfield Ave. 786-6761 thru 10/94
Leonard Burgers Chair 8470 Knollwood Drive H:784-8788 thru 10/96
W:544-9131
1
JAN-19-1993 10:43 FROM BOUSTEAD ELECTRIC TO 7843462 P.02
Mounds View City Charter Commission
101:13 *
Proposed
Charter Review Process
I. The Larger Picture ( Step 1)
A. review each section of the charter for concept
and/or goal agreement
(It is important to first have agreement on
what we want to accomplish. Once agreement is
made then we can have attorneys draft the necessary
language. We can nitpik at the language at a later
time. )
B. identify and set aside those areas where agreement
is not reached for a later discussion in the
process
C. discussion and concensus - areas identified earlier
in B.
II. Related parts to the larger picture (Step 2)
A. review Council's and Kennedy's discussion relative
to the charter as a whole.
1. first time through - adopt those where there is
concensus on the concept
2. go back to those areas where further discussion
is necessary to reach agreement
3. reach agreement on concepts or goals of all sections
4. agreement in the end is by majority rule
III. Review proposed language of attorney (Step 3)
A. reach agreement on semantics
Meetings
The second and fourth Tuesday of each month until work is
completed.
Dates:
January 26
February 9, 23
March 9, 23
April 13, 27
Time:
7 - 10 .p.m.
JAN-19-1993 10:43 FROM BULJ t ll tLtLIKL�
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10611Yr
Proposed Agenda Schedule
January 26
* agreement on process and schedule
* explanation or overview of the cchartern and its organization
* review - Step 1 A&B for chapters
send to attorney those sections identified for redraft
February 9
* review - Step 1.A&B. for chapters 7 - 12
* review - Step 1. C. areas where there is need for discussion
reach agreement on these areas
send to attorney those sections identified for redraft
February 23
* review - begin review of areas not agreed to in concept
that were identified through this group process
* review - Step II.A.1 (council & Kennedy suggestions)
send to attorney those sections identified for redraft
March 9
* discussion and agreement (concept) on remaining sections
* any remaining discussion of concepts and goals
March 23 language
* presentation of attorney proposed
* discussion and agreement on attorney language
April 13
* finalize the process and adopt the whole document
as amended by this commission
* prepare for presentation to the council
April 27
* presentation to the council and discussion with them
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TOTAL P.03