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Home My WebLink About03-09-2000 Bylaw Reviision . MOUNDS VIEW CHARTER COMMISSION BY-LAWS ARTICLE I-THE COMMISSION Section 1. Name of Commission. The name of the Commission is the"Charter Commission of Mounds View,Minnesota." Section 2. Purpose. The purpose of the Commission is to serve as custodians of the Mounds View City Charter in accordance with state laws, these by-laws and rules of the Charter Commission. Section 3. Office of Commission. The offices of the Commission are at Mounds View City Hall for purposes of official Commission business. Section 4. Members. The Commission is composed of 15 members. Members shall serve during their term and until their successors are appointed and have qualified, pursuant to Minnesota Statues, Section 410.05,as amended. Section 5. Annual Review. The By-Laws shall be reviewed on an annual basis. ARTICLE II-OETICERS Section 1. Officers. The officers of the Commission are the Chair,Vice-Chair, Second Vice-Chair and Secretary. Section 2. Chair. The Chair shall call the regular meetings of the Commission, prepare the agenda,preside at all meetings,oversee the implantation of the decisions of the Commission and act as the primary liaison with City staff. The chair retains all the rights and responsibilities held as a member of the Commission including the right to vote. Each year at the October meeting,the Chair shall submit to the Commission for its approval,_ana►_annurepQrt summarizing the activities and accompnts of the Commission for the calendar year. The annual report to the Coffin may contain the Chair's recommendation for Commission activities for the ensuing year. Section 3A. Vice-Chair. The Vice-Chair shall perform the duties of the Chair during the Chair's temporary absence,and shall perform such duties during any vacancy of that office until the Commission elects a new Chair. Section 3B. Second Vice-Chair. The Second Vice-Chair shall perform the duties of the Vice-Chair during the Vice-Chair's temporary absence,and shall perform such duties during any vacancy of that office until the Commission elects a new Vice- Chair. • Section 4. Secretary. The Secretary shall maintain the records,record the minutes and votes at each meeting. On or before December J sL of each year,the Secretary shall submit to the Chief jla �e or die LnSillet i—ourtuitran approved Amittai repUL outlining the Commission's activities and accomplishments. The Secretary shall forward a copy of the report to the City Clerk-Administrator.The Commission may desiate by majority voice vote an Assistant secretary from the charter Commission membership whose duties snail he to assist the Seereth+wcs en to perFbvam fila d ties ea.Senretnrp i the event oft a able ce C4-1,-:0$°s" R,2 T'%3 L�.= �f rr�g �- sfyfssyE�a.. 6a$_z -ems 4-'i5�=S:a� s'C E2i3 q 'nn or vacs-.on of office by the Secretaryi1 such time as the Commission elects a new Secretary. Section 5 C mperna tion; 3lv n es rhe members of the Commission shall �Q - �ra-�rami--�-'�n¢�� .F-�� ..= =ass - -• s "- reiseive no compensation,but the Commission may employ an a toniey and other personnel to t nisi mu amending or revising the eine' ane :and the + a O a q: compensation and the cost'of pri :LT such charhr;_r,or any aendmenI c rrevision thereof; when directed by the Commission shall be paid by the City. The amount of reasonable and n.ecessary Commission expenses sham be so pail by the city in qfp rri53na.?With StS4to l w The rift Cla iffieil may mmmthnrive eYi TW' pursuant to Ser.---ion 41006a s a dc'L Section 6. Additional Duties. The°Pike of theCommission as mal$ ::rfb i $ and ft-=- time requited bye such other duties iL!!°E.r�a�Pi!3 as may �time a.aa�bas. I ss i ".S 'F irt4- E F- F orris ;ice`°---or A tyles%-t S or rum, Section €■ i$=s�s?s. The Chair,Vice-Chair, _e R_-s_Vice-Chair and Secretary shall he e?en armfrhm a ngefi zersmiie Commission at thebirst meeting rafter Ai L..s i.# _d_ -!.14111111,nlei ler fed o oonntil successors are elected and qualified. _ eChairhall conduct to election. i =er: �'�'�.-•• snail Lte ceL t-- taecieo ano cn-aimeara-cv a rimipie majorityz'U c ofmese present arid voting. - !v elected offirers shall take officez at the close A8 .n_ which the election is held. No officer shall be gi hold more than two consecutivelet iCs m e sarne office. in'g_'I_l°rr=a yes m€.I for one =`ecterms,. .-n`j'icer who =s _served more hdf halfof aterm is consideredtohave served a—'hu a'-=ra£m in that omm '_ --. E..-. nut.—. _ e.Yi eta L �Bl�d mise_ _ ___ _a. .ami ea eae.ra.a y.v'.$e.ew 5� «.. <e.__s w.- = adn �T` _ b%i <_'._ !� ... Yip. _ _ __� ��_ _ = _ _g s• _ _ =_a$E—,---s_3 _`-mss_=e=_ _-_ v s��c-v..+u�ss v� s��v'=�a-$s -�3�'..$z g§�'�a�_=. �� .-c-e�am�_�.._ -_��== ✓ _—_ � _ n.=xt m e=ig - €'h the elected successor_mr:.ingthe unexpired term of Dace. gc �n� Az'sku-insr-Rig_ The r_ A.r @��.a = • ARTICLE III-MEETINGS Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year,and upon presentation of a petition signed by at least ten percent of the number of voters of the mmricipality,as shown by the returns of the last annual municipal election,or upon resolution approved by a majority of the governing body of the city requesting the commission to convene,the coon shall meet to consider the proposals set forth in such petition or resolution.All meetings shall be held in the Mounds View City Hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law(lvfmnesota Statutes,Section 471.705.) Section 2. Special Meetings. The Chair or any two members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time,date,place and business to be conducted at the special meeting. Notices may be delivered or mailed to the member's designated g address at least three days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. Section 3. Quorum. The powers of the Common shall be vested in the members thereof in office from time to time. A majority of qualified and acting members . shall constitute a quorum for the purpose ofconducting the Commission's business and exercising its powers and for all other purposes,bit a smaller number of members may adjourn from time to time. Section 4. Order of Business. The Commm�ion shall use the following order of business at its meetings: Order of Business may be changed at a meeting by a majority vote of the commission yrs present. 1. Call to Order Roll 3. Approval of Minutes. 4. Citizens Commas from the floor. 5. Reports ofthe Chair. 6. Reports from members or committees. 7. Ung Business. 8. New Business. 9. Adjournment All resolutions shall be recorded in the minutes res of the Commission meetings. The meetings wil be conducted in accordance with Robert's Rules of Order. • Section 5. Manner of Voting. The voting on all issues coming before the Commission shall be recorded in the minutes,which shall state what was done and not r 3 what was said. The votes on resolutions,unless unanimous,shall state the number of "ayes,"`days,"and"abstentions." When a quorum is in attendance,action may be taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise. Section 6. Committees. The Commission may establish and appoint committees. Each committee must designate a Chair. Section 7. Discharge of Members. Any member who has faded to attend four consecutive stings,regular or special,will be deemed=excused by the Commission and may be discharged according to the provisions of Minnesota Statutes,Section 410.05, Subdivision 2,as amended. ARTICLE IV-AMENDMENTS AND REVISIONS Section IA. Amendment Procedure. The Commission By-laws may be amended by a resolution,made in writing,and adopted by a majority vote of qualified and acting members at a properly noticed meeting of the Commission. The secretary shall number each amendment,note the date of adoption,and have it distributed to the members. Section 18. Charter Amendments and Revisions. The Charter may be 111111 amended or revised by a resolution,made in writing,and adopted by a majority vote of qualified and acting members at a properly noticed meeting of the Commission. Section 2. Records. The Chair shall ensure that each member receives a copy of the City Charter and tiv Commission By-laws. The current City Charter shall be kept on file at the City ofi res and made available for public review. ADOPTED: March 09,2000