Loading...
HomeMy WebLinkAbout06-13-2002 MOUNDS VIEW CHARTER COMMISSION MINUTES • Meeting June 13 , 2002 1 . Call to Order - The meeting was called to order by Chair J. Thomas at 7 : 35 at Mounds View City Hall . 2. Roll Call - Present - J.Thomas , B.Doty, R. Stigney, J.Miller, M.Amirahmadi , D. Freimuth, M.S• andback, W.Werner, Sr. Absent - B.Jahnke, D. Sach Le, D.McCarty, W.Mori 3 . Approval of agenda and minutes - Motion B.Doty, second D. Freimuth to approve the agenda . UNANIMOUS APPROVAL Motion B.Doty, second B.Werner to approve the minutes of May 9. UNANIMOUS APPROVAL 4. Citizens comments from the floor - none 5. Reports of the Chair - none 6. Reports of members - none 7. Unfinished business - Motion B.Doty, second M.Amirahmadi to accept Resolution No. 2002-01 (Chapter 3, Section 3 . 07 Signing and Publication of Ordinances) as amended . UNANIMOUS APPROVAL • Motion B. Doty, second M. Sandback to authorize chair Thomas, and secretary Miller to sign amended Resolution 2002-01 and pass it on to the City. UNANIMOUS APPROVAL Motion M.Amirahmadi , second B.Werner to amend the Mission Statement by replacing "the oversight of" with "overseeing" . UNANIMOUS APPROVAL Motion R. Stigney, B.Doty to authorize Chair Thomas and Secretary Miller to sign amended Resolution No. 2002-02-Mission Statement. UNANIMOUS APPROVAL Motion B.Doty, second M.Amirahmadi to continue the present meeting schedule for the next 6 months , meeting the second Thursday of each month. UNANIMOUS APPROVAL 8 . New Business - none 9. Adjournment - Motion B.Werner, second B.Doty to adjourn at 9:08 . Submitted by Jean Miller, Secretary • city of CHARTER COMMISSION MEETING Mounds 7:00 PM Thursday, Jun 13, 2002 View Mounds View City Hall Council Chambers Charter Commission AGENDA ,.'. Agrees. s i4,12 / Chair 1. Call to Order Jonathan J Thomas 763-784-5205 2. Roll Call Vice Chair Bill Doty Jonathan J Thomas _Daniel Freimuth _Michele Sandback 763-786-3421 _ Bill Doty _Bradley Jahnke _William Werner, Sr 2nd Vice Chair _ Roger Stigney Daniel Sach Le Roger Stigney _ Jean Miller _Duane McCarty _ 763-786-3156 _ Mary Amirahmadi _William Mori Secretary Jean Miller 3. Approval of agenda and minutes 763-786-3959 Review and approve agenda Mary Amirahmadi Approval of Minutes of May 9, 2002 763-786-3477 Daniel Freimuth 4. Citizens comments from the floor 763-780-3371 By Jahnke 5. Reports of the Chair 763-780-4900 6. Reports of members Daniel Sach Le 763-783-5943 7. Unfinished Business Duane McCarty 763-784-6074 15 min Review and approve Resolution 2002-01, to amend: William Mori Charter Section 3.07 Signing, and Publication of Ordinances. 763-784-3645 30 min Review and Amend Charter Commission By-Laws 15 min Review and Approve the Mission Statement. Michele Sandback 15 min Continue work on updates to Chapter 7 "Systems of Taxation". 763-783-1770 15 min Discuss future agenda items and direction for next months agenda. William Werner Sr 763-784-3603 8. New Business 9. Adjournment I Resolution No. 2002-04 Mounds View Charter Commission Dated Jul 11,2002 The Mounds View Charter Commission acting under its By-Laws, hereby recommends the following amendments to its By-Laws by the addition of the bold and double undgrlined language and by the deletion of the language to read as follows. MOUNDS VIEW CHARTER COMMISSION BY-LAWS ARTICLE I-THE COMMISSION Section 1. Name of Commission. The name of the Commission is the"Charter Commission of Mounds View, Minnesota." Section 2. Purpose, The purpose of the Charter Commission is to serve as custodians of the Mounds View City Charter in accordance with state laws,these by-laws and rules of the Charter Commission. Section 3. Office of Commission. The offices of the Commission are at Mounds View City Hall for purposes of official Commission business. Section 4. Members. The Commission is composed of 15 members. Members shall serve during their term and until their successors are appointed and have qualified, pursuant to Minnesota Statues, Section 410.05, as amended. Sec ign 5. 'ecor!s. E:e member shall r cei a ,+y gf_th i h er an the ommi sion -1 s T-cu hart_r _h LI ben file ',Ube i t offic_ - t_. mate av i - tie r ublic review. Section 6. Annual Review. The By-Laws shall be reviewed on an annual basis. ARTICLE II-OFFICERS Section 1. Officers. The officers of the Commission are the Chair, Vice-Chair, Second Vice-Chair and Secretary. Section 2. Chair. The Chair shall call the regular meetings of the Commission, prepare the agenda, preside at all meetings, oversee the implantation implementation of the decisions of the Commission and act as the primary liaison with City staff. The chair retains all the rights and responsibilities held as a member of the Commission including the right to vote. Each year at the October meeting,the Chair shall submit to the Commission for its approval, an annual report summarizing the activities and accomplishments of the Commission for the calendar year. The annual report to the Commission may contain the Chair's recommendation for Commission activities for the ensuing year. Section 3*. Vice-Chair, The Vice-Chair shall perform the duties of the Chair during the Chair's temporary absence, and shall perform such duties during any vacancy of that office until the Commission elects a new Chair. Mounds View Charter Commission By-laws July 11,2002 Page 1 Section 3D 4. Second Vice-Chair. The Second Vice-Chair shall perform the duties of the Vice- Chair during the Vice-Chair's temporary absence, and shall perform such duties during any vacancy • of that office until the Commission elects a new Vice-Chair. Section 4 5. Secretary. The Secretary shall maintain the records, record the minutes and votes at each meeting. On or before December 31st of each year, the Secretary shall submit to the Chief Judge of the District Court the Chair's approved annual report outlining the Commission's activities and accomplishments. The Secretary shall forward a copy of the report to the City Clerk-Administrator. The Commission may designate by majority voice vote an Assistant Secretary from the Charter Commission membership whose duties shall be to assist the Secretary, and to perform the duties of Secretary in the event of the absence or vacation of office by the Secretary until such time as the Commission elects a new Secretary. Section 5 6 Compensation: Expenses. The members of the Commission shall receive no compensation, but the Commission may employ an attorney and other personnel to assist in amending or revising the City Charter, and the reasonable compensation and the cost of printing such charter, or any amendment or revision thereof, when so directed by the Commission shall be paid by the City. The amount of reasonable and necessary Commission expenses shall be so paid by the City in accordance with state law. The City Council may authorize additional expenses pursuant to Minnesota Statutes Section 410.06, as amended. Section 6 Z. Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission or its by-laws or rules. • Section 7 8. Elections. The Chair, Vice-Chair, Second Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after November 1st in even- numbered years, and shall hold office for two years or until their successors are elected and qualified. The Chair shall conduct the election. Officers shall be declared elected and qualified by a simple majority vote of these present and voting. Newly elected officers shall take office at the close of the meeting in which the election is held. No officer shall be eligible to hold more than two consecutive terms in the same office. In filling vacancies for unexpired terms, an officer who has served more than half of a term is considered to have served a full term in that office. Section$9. Vacancies. A vacancy in the office of Chair, Vice-Chair, Second Vice-Chair or Secretary shall be filled by a special election by the Commission at its next meeting with the elected successor serving the unexpired term of office. Section 910. Appointments.The Chair shall notify members eligible for re-appointment 60 days prior to their expiration. The Chair shall also submit a list of those members to the chief judge. It is the responsibility of each individual member that is eligible for re-appointment to contact and submit to the judge the appropriate paper work for re-appointment consideration. ARTICLE III-MEETINGS Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year, • and upon presentation of a petition signed by at least ten percent of the number of voters of the municipality, as shown by the returns of the last municipal election, or upon resolution approved by a majority of the governing body of the city requesting the commission to convene, the commission Mounds View Charter Commission By-laws July 11,2002 Page 2 shall meet to consider the proposals set forth in such petition or resolution. All meetings shall be held in the Mounds View City Hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law(Minnesota Statutes, Section 471.705). The meetings will he conduce, in accordance wit R2 ert's Buses of Ordjr Ne yl Bevis . Section 2. Special Meetings. The Chair or any two members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time, date, place and business to be conducted at the special meeting. Notices may be delivered or mailed to the member's designated mailing address at least three days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. Section 3. Quorum. I I + ' , 1 r l l•nw•1 •l I 1 •I I I u , 1 1 •i office-fronr time-hr A majority of qualified and acting members shall constitute a quorum for the purpose of conducting the Commission's business and exercising its powers and for all other purposes, but a smaller number of members may adjourn from time to time. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: . . , ', „, •I 1 . � I I 1 111' 1111 II PreSent 1. Call to Order O 2. Roll Call. 3. Approval of Minutes. 4. Citizens Comments from the floor. 5. Reports of the Chair. 6. Reports from members or committees. 7. Unfinished Business. 8. New Business. 9. Adjournment. Oiler of Business may be changed at a meetingby a majority vote of the_eominission_members present, • N. 1 1 6 1 i � l i I i '1 it I 1 1 1 •- t 1 ! I A t 1 1'-� 1 'I:. 1 { • 1' I I I •.I I ' , I 111 It f . 1 Section 5. Manner of Voting The voting on all issues coming before the Commission shall be recorded in the minutes, which shall state what was done and not what was said. The votes on resolutions, unless unanimous, shall state the number of "ayes,""nays," and"abstentions." When a quorum is in attendance, action may be taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise. Section 6. Conpmittges. The Commission may establish and appoint committees. Each committee must designate a Chair. Section 7. Discharge of Members. Any member who has failed to attend four consecutive meetings, regular or special, without beings c_sed by the Commission} Mounds View Charter Commission By-laws July 11,2002 Page 3 and may be discharged according to the provisions of Minnesota Statutes, Section 410.05, Subdivision • 2, as amended. ARTICLE IV-AMENDMENTS-AND REVISIONS Section 1A. By Laws Amendment Procedure. The Commission By-laws may be amended by a resolution, made in writing, and adopted by a majority vote of qualified and acting members at a properly noticed meeting of the Commission. • w I 1 11 V i i 1 1 1 II 1 i 1 1 1 10. 11 •1 1 1 1 I . Section fB 2. Charter Amendments ' ' Procedures. The-C-harter-mar be-amended 1 1 1 v. 1 •1 1, 1 1 •1 .. I ?, • 1 . 1 1 1 . e 1 1 7 1 - ' 1 1 1 1 .1 1 / • 1 • L1111 1 1 11 ' 1 I ' 1 II 1111• •I • Th Charter m: +en 1 e, r a !ne of the fo r folio' in meth+ +s• 1. Th Chi er Commi-_•ion ma a ma'ori v to of i s mem r r . •r t v_ res klutio recommending an amendment to the Charter by Ordinance under Minnesota Statute 410.12 s b 1 7. S_ch_ Ordinance mus e 1 ublished int a official ews!a 1 r two w e __I riora public hearing on the matter anfl then requires,an a#1'irnjative vote of all members of the City Council. 2. he Ch er Co I. + issi+n ma a m_'+ri� +to of its me..' a ►rove a resolution recommending on amendment 19 the Charter by requesting it be.placed. before the voters • and r inn o ; S : ute 410.12 id 1. If there is a general election scheduled to occ r within six months t Ci� ounci sha ' uc an amen± ++_nt re,ar_* end 1 :ced 4_ the ballot at the general,election. If no general election is scheduled to occur within six ++onths th Ci C+ ncil s+ s re.a • the •mend.+ent an 1 + s'cial electon w•thin 90 1 a the dd ive.i ,f such amen± ent to t e Clerk A.minis rotor 3. Vote 1 u to or er han five ercentof he to vo es cast at t+e 1_st Stat` ne e ec i+nma b '_e ition u re he Chi. r ommissi.n o rev' wan r•. est amen' • ent to Ch-rter whic+ m: hen be su +itt d b he +arterCommission nder thelonm guidelines set forth under items 1 or 2 above. ! — 4, The City Council may prop9se an amendment by ordnance-without the IRitial request of t e C+_mer Co, is io _n s er innesota S ,t to 410.12 sub! 5. uch a+ t rdina ce ' s e subm'tted t+ th _h:rter Commi cion for revi w and th Ch_er o.+mission can b re s u: t ,e ° nt ; an a i i ion•190 d or revi Aft_r rev'ewin su h ro' •sed me a ++en the Ch.rt r omm' ion alla•,,'ve ore'ectthe .ro 1 •sed wm nme_ o t = S bs to ; ••en s meat + ~C+u ell m r sub' it to th eo 11`t• am nd ent prig finally proposed by it g r the substitute proposed by tie Charter Commission. •I I . .l•.3 I 1 . 1 - 1 ,' 1 f 1 ; 1 I 11 • .1. • 1 t 1 • . Citf offices a id-haade a.fsailabl rfiva Yablic re,�iew. • ADOPTED: March 09,x000 July j1,2002 Mounds View Charter Commission By-laws July 11,2002 Page 4