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HomeMy WebLinkAbout07-11-2002 MOUNDS VIEW CHARTER COMMISSION MINUTES i'/OF Meeting July 11 , 2002 SJwp 0V CI 4i Call to Order - The meeting was called to order by Chair J. Thom- s at 7: 10 at Mounds View City Hall . 2 . Roll Call - Present - J.Thomas, B.Doty, R. Stigney, J.Miller, D.McCarty, M. Sandback, W.Werner, Sr. Absent - M.Amirahmadi , D.Freimuth, B.Jahnke, D.Sach Le, W.Mori 3 . Approval of agenda and minutes - Motion D.McCarty, second B.Doty to accept the agenda as presented. UNANIMOUS APPROVAL Motion B.Doty, second R. Stigney to approve the minutes of June 13 as submitted. 6 Ayes, 1 abstention 4. Citizens comments from the floor - none 5 . Reports of the Chair - The City Council accepted Resolution No. 2002-01 regarding Chapter 3 ,Sectic 3 . 07 Signing and Publication of Ordinances with a slight change . In the first paragraph put a period after summary in the last sentence. The part of the sentence regarding cost effectiveness would appear as a footnote. 6 . Reports of Members - none 0 Unfinished business - After review of the Commission By-Laws Motion B.Doty, second M. Sandback to approve the By-Laws as amended. UNANIMOUS APPROVAL 8. New Business - See agenda 9 . Adjournment - Motion E.McCarty, second B.Doty to adjourn at 8 :47 . UNANIMOUS APPROVAL Submitted by Jean Miller, Secretary 111 MOUNDS VIEW CHARTER COMMISSION BY-LAWS ARTICLE I -THE COMMISSION Section 1. Name of Commission. The name of the Commission is the "Charter Commission of Mounds View, Minnesota." Section 2. Purpose. The purpose of the Charter Commission is to serve as custodians of the Mounds View City Charter in accordance with state laws, these by-laws and rules of the Charter Commission. Section 3. Office of Commission. The offices of the Commission are at Mounds View City Hall for purposes of official Commission business. Section 4. Members. The Commission is composed of 15 members. Members shall serve during their term and until their successors are appointed and have qualified, pursuant to Minnesota Statues, Section 410.05, as amended. Section 5. Records. Each member shall receive a copy of the City Charter and the Commission By-laws. The current City Charter shall be kept on file at the City offices and made available for public review. Section 6. Review of By-Laws. The By-Laws shall be reviewed at least once every two (2) years. • ARTICLE II - OFFICERS Section 1. Officers. The officers of the Commission are the Chair, Vice-Chair, Second Vice-Chair and Secretary. Section 2. Chair. The Chair shall call the regular meetings of the Commission, prepare the agenda, preside at all meetings, oversee the implementation of the decisions of the Commission and act as the primary liaison with City staff The Chair retains all the rights and responsibilities held as a member of the Commission including the right to vote. Each year at the October meeting, the Chair shall submit to the Commission for its approval, an annual report summarizing the activities and accomplishments of the Commission for the calendar year. The annual report to the Commission may contain the Chair's recommendation for Commission activities for the ensuing year. Section 3. Vice-Chair. The Vice-Chair shall perform the duties of the Chair during the Chair's temporary absence, and shall perform such duties during any vacancy of that office until the Commission elects a new Chair. Section 4. Second Vice-Chair. The Second Vice-Chair shall perform the duties of the Vice-Chair during the Vice-Chair's temporary absence, and shall perform such duties during any vacancy of that office until the Commission elects a new Vice-Chair. Mounds View Charter Commission By-laws July 11,2002 Page 1 Section 5. Secretary. The Secretary shall maintain the records, record the minutes and votes at each meeting. On or before December 31st of each year, the Secretary shall submit to the Chief Judge of the District Court the Chair's approved annual report outlining the Commission's activities • and accomplishments. The Secretary shall forward a copy of the report to the City Clerk- Administrator. The Commission may designate by majority voice vote an Assistant Secretary from the Charter Commission membership whose duties shall be to assist the Secretary, and to perform the duties of Secretary in the event of the absence or vacation of office by the Secretary until such time as the Commission elects a new Secretary. Section 6. Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission or its by-laws or rules. Section 7. Compensation; Expenses. The members of the Commission shall receive no compensation, but the Commission may employ an attorney and other personnel to assist in amending or revising the City Charter, and the reasonable compensation and the cost of printing such charter, or any amendment or revision thereof, when so directed by the Commission shall be paid by the City. The amount of reasonable and necessary Commission expenses shall be so paid by the City in accordance with state law. The City Council may authorize additional expenses pursuant to Minnesota Statutes Section 410.06, as amended. Section 8. Elections. The Chair, Vice-Chair, Second Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after November 1st in even- numbered years, and shall hold office for two years or until their successors are elected and qualified. The Chair shall conduct the election. Officers shall be declared elected and qualified by a simple majority vote of these present and voting. Newly elected officers shall take office at the • close of the meeting in which the election is held. No officer shall be eligible to hold more than two consecutive terms in the same office. In filling vacancies for unexpired terms, an officer who has served more than half of a term is considered to have served a full term in that office. Section 9. Vacancies. A vacancy in the office of Chair, Vice-Chair, Second Vice-Chair or Secretary shall be filled by a special election by the Commission at its next meeting with the elected successor serving the unexpired term of office. Section 10. Appointments. The Chair shall notify members eligible for re-appointment 60 days prior to their expiration. The Chair shall also submit a list of those members to the chief judge. It is the responsibility of each individual member that is eligible for re-appointment to contact and submit to the judge the appropriate paper work for re-appointment consideration. ARTICLE III - MEETINGS Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year, and upon presentation of a petition signed by at least ten percent of the number of voters of the municipality, as shown by the returns of the last municipal election, or upon resolution approved by a majority of the governing body of the city requesting the commission to convene, the commission shall meet to consider the proposals set forth in such petition or resolution. All meetings shall be held in the Mounds View City Hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, Section 471.705). The . meetings will be conducted in accordance with Robert's Rules of Order Newly Revised. Mounds View Charter Commission By-laws July 11,2002 Page 2 Section 2. Special Meetings. The Chair or any two members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. • Notice of the special meeting shall state the time, date, place and business to be conducted at the special meeting. Notices may be delivered or mailed to the member's designated mailing address at least three days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. Section 3. Quorum. A majority of qualified and acting members shall constitute a quorum for the purpose of conducting the Commission's business and exercising its powers and for all other purposes, but a smaller number of members may adjourn from time to time. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: 1. Call to Order 2. Roll Call. 3. Approval of Minutes. 4. Citizens Comments from the floor. 5. Reports of the Chair. 6. Reports from members or committees. 7. Unfinished Business. 8. New Business. 9. Adjournment. • Order of Business may be changed at a meeting by a majority vote of the commission members present. Section 5. Manner of Voting. The voting on all issues coming before the Commission shall be recorded in the minutes, which shall state what was done and not what was said. The votes on resolutions, unless unanimous, shall'state the number of "ayes," "nays," and"abstentions." When a quorum is in attendance, action may be taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise. Section 6. Committees. The Commission may establish and appoint committees. Each committee must designate a Chair. Section 7. Discharge of Members. Any member who has failed to attend four consecutive meetings, regular or special, without being excused by the Commission, may be discharged according to the provisions of Minnesota Statutes, Section 410.05, Subdivision 2, as amended. • Mounds View Charter Commission By-laws July 11,2002 Page 3 ARTICLE IV- AMENDMENTS AND REVISIONS Section 1. By-Laws Amendment Procedure. The Commission By-laws may be amended by a • resolution, made in writing, and adopted by a majority vote of qualified and acting members at a properly noticed meeting of the Commission. Section 2. Charter Amendments Procedures. The Charter may be amended by any one of the four following methods: Method 1. The Charter Commission may by a majority vote of its members approve a resolution recommending an amendment to the Charter by Ordinance under Minnesota Statute 410.12 subd 7. Such an Ordinance must be published in the official newspaper two weeks prior to a public hearing on the matter and then requires an affirmative vote of all members of the City Council. Method 2. The Charter Commission may by a majority vote of its members approve a resolution recommending an amendment to the Charter by requesting it be placed before the voters under Minnesota Statute 410.12 subd 1. If there is a general election scheduled to occur within six months the City Council shall have such an amendment prepared and placed on the ballot at the general election. If no general election is scheduled to occur within six months the City Council shall prepare the amendment and call a special election within 90 days after the delivery of such amendment to the Clerk-Administrator. Method 3. Voters equal to or greater than five percent of the total votes cast at the last State • general election may by petition require the Charter Commission to review and request an amendment to the Charter which may then be submitted by the Charter Commission under the same guidelines set forth under method 1 or 2 above. Method 4. The City Council may propose an amendment by ordinance without the initial request of the Charter Commission under Minnesota Statute 410.12 subd 5. Such an Ordinance shall be submitted to the Charter Commission for review and the Charter Commission can by request be granted an additional 90 days for review. After reviewing such proposed amendment the Charter Commission shall approve or reject the proposed amendment or suggest a substitute amendment. The Council may submit to the people the amendment originally proposed by it or the substitute proposed by the Charter Commission. ADOPTED: July 11, 2002 • Mounds View Charter Commission By-laws July 11,2002 Page 4 Resolution No. 2002-04 Mounds View Charter Commission Dated Jul 11, 2002 • The Mounds View Charter Commission acting under its By-Laws, hereby recommends the following amendments to its By-Laws by the addition of the bold and double underlined language and by the deletion of the bold-and -strickenlanguage to read as follows. MOUNDS VIEW CHARTER COMMISSION BY-LAWS ARTICLE I - THE COMMISSION Section 1. Name of Commission. The name of the Commission is the "Charter Commission of Mounds View, Minnesota." Section 2. Purpose. The purpose of the Charter Commission is to serve as custodians of the Mounds View City Charter in accordance with state laws, these by-laws and rules of the Charter Commission. Section 3. Office of Commission. The offices of the Commission are at Mounds View City Hall for purposes of official Commission business. Section 4. Members. The Commission is composed of 15 members. Members shall serve during their term and until their successors are appointed and have qualified, pursuant to Minnesota Statues, Section 410.05, as amended. • Section 5. Records. Each member shall receive a copy of the City Charter and the Commission By-laws. The current City Charter shall be kept on file at the City offices and made available for public review. Section 6. Aminal Review of By-Laws. The By-Laws shall be reviewed on an annual basis at least once every two (2) years. ARTICLE II - OFFICERS Section 1. Officers. The officers of the Commission are the Chair, Vice-Chair, Second Vice-Chair and Secretary. Section 2. Chair. The Chair shall call the regular meetings of the Commission, prepare the agenda, preside at all meetings, oversee the implantation implementation of the decisions of the Commission and act as the primary liaison with City staff. The chair retains all the rights and responsibilities held as a member of the Commission including the right to vote. Each year at the October meeting, the Chair shall submit to the Commission for its approval, an annual report summarizing the activities and accomplishments of the Commission for the calendar year. The annual report to the Commission may contain the Chair's recommendation for Commission activities for the ensuing year. Section 370t. Vice-Chair. The Vice-Chair shall perform the duties of the Chair during the Chair's temporary absence, and shall perform such duties during any vacancy of that office until the Commission elects a new Chair. IP Mounds View Charter Commission By-laws July 11,2002 Page 1 Section 3$4. Second Vice-Chair. The Second Vice-Chair shall perform the duties of the Vice-Chair during the Vice-Chair's temporary absence, and shall perform such duties during any vacancy of that office until the Commission elects a new Vice-Chair. • Section 4 5. Secretary. The Secretary shall maintain the records, record the minutes and votes at each meeting. On or before December 31st of each year, the Secretary shall submit to the Chief Judge of the District Court the Chair's approved annual report outlining the Commission's activities and accomplishments. The Secretary shall forward a copy of the report to the City Clerk-Administrator. The Commission may designate by majority voice vote an Assistant Secretary from the Charter Commission membership whose duties shall be to assist the Secretary, and to perform the duties of Secretary in the event of the absence or vacation of office by the Secretary until such time as the Commission elects a new Secretary. Section 6. Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission or its by-laws or rules. Section 5 7. Compensation; Expenses. The members of the Commission shall receive no compensation, but the Commission may employ an attorney and other personnel to assist in amending or revising the City Charter, and the reasonable compensation and the cost of printing such charter, or any amendment or revision thereof, when so directed by the Commission shall be paid by the City. The amount of reasonable and necessary Commission expenses shall be so paid by the City in accordance with state law. The City Council may authorize additional expenses pursuant to Minnesota Statutes Section 410.06, as amended. Section 7 8. Elections. The Chair, Vice-Chair,Second Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after November 1st in even-numbered years, • and shall hold office for two years or until their successors are elected and qualified. The Chair shall conduct the election. Officers shall be declared elected and qualified by a simple majority vote of these present and voting. Newly elected officers shall take office at the close of the meeting in which the election is held. No officer shall be eligible to hold more than two consecutive terms in the same office. In filling vacancies for unexpired terms, an officer who has served more than half of a term is considered to have served a full term in that office. Section 8 9. Vacancies. A vacancy in the office of Chair, Vice-Chair, Second Vice-Chair or Secretary shall be filled by a special election by the Commission at its next meeting with the elected successor serving the unexpired term of office. Section 9 10. Appointments. The Chair shall notify members eligible for re-appointment 60 days prior to their expiration. The Chair shall also submit a list of those members to the chief judge. It is the responsibility of each individual member that is eligible for re-appointment to contact and submit to the judge the appropriate paper work for re-appointment consideration. ARTICLE III -MEETINGS Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year, and upon presentation of a petition signed by at least ten percent of the number of voters of the municipality, as shown by the returns of the last municipal election, or upon resolution approved by a majority of the • governing body of the city requesting the commission to convene, the commission shall meet to consider the proposals set forth in such petition or resolution.All meetings shall be held in the Mounds Mounds View Charter Commission By-laws July 11,2002 Page 2 View City Hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, Section 471.705). The meetings will be conducted in accordance with Robert's Rules of Order Newly Revised. • Section 2. Special Meetings. The Chair or any two members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time, date,place and business to be conducted at the special meeting. Notices may be delivered or mailed to the member's designated mailing address at least three days prior to the special meeting. The business to be considered at special meetings shall,be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. Section 3. Quorum. - 1 1 •• i - , , : , , • - , ' - . A majority of qualified and acting members shall constitute a quorum for the purpose of conducting the Commission's business and exercising its powers and for all other purposes, but a smaller number of members may adjourn from time to time. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: pi went. 1. Call to Order - 2. Roll Call. 3. Approval of Minutes. 4. Citizens Comments from the floor. • 5. Reports of the Chair. 6. Reports from members or committees. 7. Unfinished Business: 8. New Business. 9. Adjournment. Order of Business may be changed at a meeting by a majority vote of the commission members present. -- , - - - - u - ; ' - - •• . Section 5. Manner of Voting. The voting on all issues coming before the Commission shall be recorded in the minutes, which shall state what was done and not what was said. The votes on resolutions, unless unanimous, shall state the number of "ayes," "nays," and "abstentions." When a quorum is in attendance, action may be taken by the Commission upon a vote of the majority of the members present unless another provision of these by-laws specifically states otherwise. Section 6. Committees. The Commission may establish and appoint committees. Each committee must designate a Chair. Section 7. Discharge of Members. Any member who has failed to attend four consecutive meetings, regular or special, without being excused by the Commission,and may be • discharged according to the provision s of Minnesota Statutes, Section 410.05, Subdivision 2, as amended. Mounds View Charter Commission By-laws July 11,2002 Page 3 ARTICLE IV AMENDMENTS AND REVISIONS Section 17*. By-Laws Amendment Procedure. The Commission By-laws may be amended by a resolution, made in writing, and adopted by a majority vote of qualified and acting members at a properly noticed meeting of the Commission. The secretat y-shall-mmbet each amendment, note the Section 1-14 2. Charter Amendment Procedures. - , - , • - : - ••- re . . -- ; 1 •; , : ; ' • • ?, : I : ; ; - I 1_• : : •I • • • ; - ; II : ' - I : ; : - • • — - 6 - - : 1 ; 1 - • ; - I - - ; - ; •- -•j • The Charter may be amended by any one of the four following methods: Method 1. The Charter Commission may by a majority vote of its members approve a resolution recommending an amendment to the Charter by Ordinance under Minnesota Statute 410.12 subd 7. Such an Ordinance must be published in the official newspaper two weeks prior to a public hearing on the matter and then requires an affirmative vote of all members of the City Council. Method 2. The Charter Commission may by a majority vote of its members approve a resolution recommending an amendment to the Charter by requesting it be placed before the voters under Minnesota Statute 410.12 subd 1. If there is a general election scheduled to occur within six months the City Council shall have such an amendment prepared and placed on the ballot at the general election. If no general election is scheduled to occur within six months the City Council shall prepare the amendment and call a special election within 90 days after the delivery of such amendment to the Clerk-Administrator. • Method 3. Voters equal to or greater than five percent of the total votes cast at the last State general election may by petition require the Charter Commission to review and request an amendment to the Charter which may then be submitted by the Charter Commission under the same guidelines set forth under method 1 or 2 above. Method 4. The City Council may propose an amendment by ordinance without the initial request of the Charter Commission under Minnesota Statute 410.12 subd 5. Such an Ordinance shall be submitted to the Charter Commission for review and the Charter Commission can by request be granted an additional 90 days for review. After reviewing such proposed amendment the Charter Commission shall approve or reject the proposed - - - --amendment orsuggest-a substitute amendment. The Council may submit to the people the amendment originally proposed by it or the substitute proposed by the Charter Commission. Section 2. Recoi ds. The Chair shall eibtn e that each menthe' receives a copy of the City Chat lei and the Commission By-laws. The can a.t City Chat let shall be kept on file at the City offiLu and made available for public review. ADOPTED: July 11, 2002 Respectfully submitted, /7lb, �j onathan J Thoma , Chair Jean Miller, Secretary • Mounds View Ch-rter Commission Mounds View Charter Commission By-laws• July 11,2002 Page 4 CHARTER COMMISSION MEETING MOunds 7:00 PM Thursday, Jul 11, 2002 si View Mounds View City Hall Council Chambers Cfiarter Commission Preliminary AGEND /,�havt c/ Chair 1. Call to Order r Jonathan J Thomas 763-784-5205 2. Roll Call Vice Chair Bill Doty Jonathan J Thomas Daniel Freimuth _Michele Sandback 763-786-3421 _ Bill Doty _Bradley Jahnke _William Werner, Sr 2nd Vice Chair _ Roger Stigney _Daniel Sach Le _ Roger Stigney _ Jean Miller _Duane McCarty _ 763-786-3156 _ Mary Amirahmadi _William MoriSecretary _ Jean Miller 3. Approval of agenda and minutes 763-786-3959 Review and approve agenda Mary Amirahmadi Approval of Minutes of Jun 13, 2002 763-786-3477 Daniel Freimuth 4. Citizens comments from the floor 76 3371 Bradley Jahnke 5. Reports of the Chair 763-780-4900 6. Reports of members Daniel Sach Le 763-783-5943 7. Unfinished Business Duane McCarty 763-784-6074 30 min Review and Amend Charter Commission By-Laws William Mori 7634843645 8. New Business Michele Sandback 763-783-1770 30 min Review and Prioritize issues for future work. 15 min Continue work on updates to Chapter 7 "Systems of Taxation". William Werner Sr 15 min Discuss next months agenda. 763-784-3603 9. Adjournment