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HomeMy WebLinkAboutMinutes - 1997/06/09• Page 1 June 9, 1997 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA ApPROVE~ Regular Meeting June 9, 1997 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 *****************************************************************s**************** CALL TO ORDER The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m. on June 9, 1997. . Mayor McCarty noted that prior to the Agenda items, he would like to take a moment to honor the memory and service of Officer Tim Bowe. Reverend Fredrickson of Messiah Lutheran Church was present and offered a prayer on behalf of the family and friends of Officer Bowe. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT: Mayor McCarty, Council members Trade, Quick, Koopmeiners and Stigney ALSO PRESENT: Chuck Whiting, Clerk Administrator Michael Ulrich, Director of Public Works Cathy Bennett, Director of Economic Development Bob Long, City Attorney ADDITIONS TO THE AGENDA: There were no additions to the agenda. APPROVAL OF MINUTE5• May 27,1997 -City Council Meeting: MOTION/SECOND: Trade/Stigney to Approve the Minutes of the May 27, 1997 City Council meeting as presented. VOTE: 5 a es 0 na s Motion Carried y y Page 2 June 9, 1997 Mounds View City Council ACCEPTANCE OF ADVISORY COMMISSION MINUTES: Planning Commission Meeting Minutes -April 2,1997 Planning Commission Special MeetingMinutes -April 2,1997 Planning Commission Special Meeting Minutes -April 16,1997 MOTION/SECOND: Koopmeiners/Stigney to accept the Advisory Commission Minutes as presented. VOTE: 5 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: There was no Special Order of Business. CONSENT AGENDA: MOTION/SECOND: Trude/Quick to approve the Consent Agenda as presented. VOTE: 5 ayes 0 nays Motion Carried • RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: Mayor McCarty noted that this is the period of time for residents to address the Council with comments or concerns on items that are not on the Agenda. There were no questions or comments from the floor. PUBLIC HEARINGS• There were no Public Hearings scheduled for this meeting. COUNCII, BUSINESS: A. Consideration of the City Hall HVAC System. Mr. Ulrich explained that at the last Council Work Session, staff presented an introduction and proposal from NorAm Energy Management for correction of the HVAC system at City Hall. Since that time, staff requested a more detailed breakdown of the proposal costs, based on the preliminary estimates. Staff also talked with the city's maintenance company and came up with some other alternatives which staff, NorAm or another engineering company could pursue. Mr. Ulrich proceeded to outline the alternatives, including the estimated time it would take to complete. The various options included 1) replacing only the inoperable air conditioning units on the roof with new; 2) replacing all of the air conditioning units on the roof; 3) replacing the old air conditioning units with dual (heating and cooling) units and removing the boiler system; and 4) replace the entire heating and cooling system and install a new HVAC system. Mr. Ulrich briefly explained how the current HVAC system is set up at City Hall. The system, in addition to being out of order is difficult to control. The thermostat location has also presented a problem in the control of the heating and cooling of various offices. Page 3 June 9, 1997 Mounds View City Council Council member Trude stated she was not clear on the differences between Options 3 & 4. Mr. Ulrich explained that Option 4 would be a more integrated system with more air quality controls. Option #3 will not correct the heat/cooling control that various offices are experiencing. Peter Milander of NorAm Energy Management was present. He explained that they are requesting that Council authorize staff to sign an authorization letter to work with them and conduct the necessary analysis of the HVAC system at city hall. The council will have control over how much is spent and what is done. They will act on the city's behalf and bid out each part of the system. Council member Stigney asked if, by executing the authorization letter, the city is thereby agreeing to work with NorAm to correct the system. Mr. Milander responded, yes. The letter also states that if the city decides not to proceed, they do have that option. NorAm will basically be acting as an agent in the bidding of the project. Mayor McCarty stated he would like to recommend that Council authorize staff to develop and issue an immediate RFP for engineering services, and that part of the RFP being that the firm selected will also complete the bid specifications for the project. This will allow for a competitive bidding process. Mr. Ulrich noted that the city will need to utilize consulting engineers to assist in preparation of the RFP. MOTION/SECOND: McCarty/Trude to authorize staff to advertise for an RFP for Engineering Services to review and recommend corrective actions and write bid specifications for HVAC improvement project for City Hall. Council member Stigney stated he would like to see what could be done to improve the existing situation before selecting Alternative #4. Mayor McCarty stated the Council is asking an engineering company to come in and critique the building to note what is needed and different options. VOTE: 5 ayes 0 nays Motion Carried B. Resolution No. 5133, Approving a Redevelopment Contract between the City of Mounds View and V.B. Digs, authorizing the Mayor and City Clerk Administrator to execute the contract on behalf of the city. Mr. Long, City Attorney, explained that this contract will be athree-way agreement between the EDA, the City of Mounds View and VB Digs. He briefly went through the terms, noting that it would require VB Digs and the private developer to build a minimum value $2 million sports complex attached to the Bel Rae Community Center on the land that is currently vacant under the terms of a 30-year ground lease where the city would continue to own the land. Council member Trude asked what the arrangement would be in the event of foreclosure. She asked if the contract would run with the land rather than the structure. Mr. Long stated it would be a 30-year ground lease. A discussion followed in regard to the status of the property at the end of the 30 year lease, i.e. purchasing options, etc. Council member Stigney stated he would like to review the Redevelopment Contract in greater length prior to • council approval. This opinion was shared by other council members as well. It was also suggested that the Citizen Committee for the Bel Rae be consulted for their input. Mayor McCarty suggested that a meeting be Page 4 June 9, 1997 Mounds View City Council scheduled for Monday, June 23 at 5:30 p.m. to brief the committee and residents on details of the contract. Mr. Long was asked to prepare a synopsis of the contract for the citizen committee. MOTION/SECOND: Stigney/Koopmeiners to postpone consideration of Resolution No. 5133, Approving a Redevelopment Contract between the City of Mounds View and V.B. Digs, authorizing the Mayor and City Clerk Administrator to execute the contract on behalf of the city. VOTE: 5 ayes 0 nays Motion Carried C. Super Rink Master Agreement -First Amendment. Mr. Whiting explained that this is the first amendment to the original master agreement for the quad ice rink project in Blaine. This will change the architectural design and cost. Mayor McCarty stated that one of the amendments is to increase the concession revenues in order to meet the needs of the increased locker area that was recommended by the architect. He wondered on what basis they anticipate the increased revenues. Mr. Whiting stated he believes the architect increased the actual concession area and is providing for more concessions. Mayor McCarty stated he always understood that Anoka County would be selling the bonds, however on the • First Amendment to the Master Agreement, it states that neither Anoka County nor the Anoka County Housing and Redevelopment Authority shall have any obligation to provide bond financing, including issuing bonds or providing for the disbursement of proceeds of the bonds, ... . Attorney Long stated this provision basically gives Anoka County or the Anoka County Housing & Redevelopment Authority the option of making the decision without incurring liability. MOTION/SECOND: Quick/Koopmeiners to approve the First Amendment to the Master Agreement. VOTE: 5 ayes 0 nays Motion Carried D. Resolution No. 5134, on City of Mounds View's Position Regarding a County Jail in Shoreview Mayor McCarty stated he attended the meeting at Shoreview Last week where Ramsey County Commissioner Tony Bennett was present and discussed the county's interest in including Shoreview as a considered site for a county jail facility. At that meeting, the Shoreview City Council adopted a resolution in opposition, and Mayor McCarty stated he would bring back a suggestion to the Mounds View City Council that they support Shoreview's position on this matter. The basis for the opposition is that it would be far more cost effective to construct a new jail facility in downtown St. Paul as close as possible to the courthouse. MOTION/SECOND: McCarty/Quick to direct staff to draft a resolution of support to the City of Shoreview in opposing the I-694/Rice Street area as a potential site for a jail addition. VOTE: 5 ayes 0 nays Motion Carried REPORTS• • l~,enort of Council members: Page 5 June 9, 1997 Mounds View City Council Trude: Council member Trude stated she is looking forward to seeing the city attorney be elected to President of the League of Minnesota Cities. Koopmeiners: No report. Stay; No report. uic No report. Report of Mayor McCarter Mayor McCarty noted that at the Chamber of Commerce luncheon and awards presentation, Western Bank received an award for Business of the Year, and Fedor's Market received an award for the most contributing business to the improvement of the community. He extended congratulations to these businesses. Report of Clerk Administrator: Mr. Whiting noted that this is the week of the annual League of Minnesota Cities conference and Mr. Long will be taking the position of President for the League of MN Cities. Report of Staff: No report. Report of Attorneti Mr. Long gave a brief update on the status of the Anoka County Airport. He noted • that a meeting on June 16th at 1:00 p.m., where the full Airports Commission will be considering the Hearing process rewmmendation. He asked that a Council member also be in attendance at this meeting. Mayor McCarty stated he would attend the meeting. Mayor McCarty noted that the next Council Work Session will beheld on July 7. 1997 at 6:00 p.m. The next Council Meeting is on June 23, ] 997 at 7:00 p.m. Mayor McCarty adjourned the meeting at 8:40 p.m. Respectfully submitted, Tamara D. Saeflce Recording Secretary •