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HomeMy WebLinkAbout12-04-1978 MOUNDS VIEW CHARTER COMMISSION MINUTES MONDAY, DECEMBER 4, 1978 I Meeting called to order by Chairman, Bill Doty, at 9:00 P.M. II ABSENT MEMBERS: Milan Illig James H. Wills Chairman Doty requested that it be noted in the minutes of the meeting that James Wills has been absent from two consecutive meetings without prior notification as to cause. He pointed out that members may be removed from the Commission if they fail to attend four consecutive meetings of the Commission without satisfactory reason. A majority of the members may sign a request to the court for the person's removal, and the court must so order. III Minutes of meeting held on November 20, 1978, read by Secretary, Ruth White. Motion made by Bill Werner and seconded by Dick Lykke that the Minutes be approved as read. Motion carried unanimously. IV Curt Schmidt suggested that future voting be by show of hands with the secretary noting the number of "nays", if not a unanimous vote. Following discussion, the Commission was in unanimous agreement. V Neil Loeding corrected the Agenda by pointing out that the "General Plans and Purposes Committee" as a whole was suggested to be composed of three sub-committees; namely, "Public Opinion", "Present & Alternative Local Government Organization", and "Evaluation of Municipal Government", and that the names of Jim Wills and Lowell Nygaard, should be disregarded, and that Curt Schmidt be considered for the chairmanship of the committee. VI The names of Dick Lykke and Bill Werner were added to the committee of Evaluation of Municipal Government. VII After discussion, all committees as suggested by the Executive Committee were adopted by unanimous vote of the Commission. The recognized committees are as follows: Rules Committee Arrangements Committee Duane McCarty, Chairman Ruth White, Chairwoman Carol Ziebarth Milan Illig Dave Notaro Dick Lykke Neil Loeding • S • MV Charter Commission - Minutes - continued (2) General Plans & Purposes Committee Curt Schmidt, Chairman SUB-COMMITTEES: Public Opinion Present & Alternative Local Govt. Organization Dave Notaro, Chairman Lowell Nygaard, Chairman Duane McCarty Neil Loeding Bill Werner Walter Skiba Evaluation of Municipal Government Milan Illig, Chairman Jim Wills Carol Ziebarth Dick Lykke Bill Werner VIII After much discussion, it was decided not to establish definite meeting dates for the Commission at this time because of the newness of the Commission and the pending Holidays. The Executive Committee's suggestion for meetings to be held every 2nd and 4th Wednesday at 7:30 P.M., with Agenda meeting preceding at 7:00 P.M., was tabled. Motion made by Duane McCarty and seconded by Lowell Nygaard that the Executive Committee meet on December 20, 1978, at 7:00 P.M. for the purpose of compiling the Annual Report of the Commission that must be submitted to the chief judge on or before December 31st of each year. Also - that the next Commission meeting be held on January 3, 1979, at 7:30 P.M. at City Hall, with Agenda meeting preceding at 7:00 P.M. Motion carried unanimously. IX Motion made by Curt Schmidt and seconded by Walter Skiba that Ruth White be appointed secretary of the General Plans & Purposes Committee. Motion carried unanimously. Chairman, Curt Schmidt, then called a meeting of the General Plans & Purposes Committee for Wednesday, December 13, 1978, at City Hall, at 7:00 P.M. X At 10:20 P.M. member, Dave Notaro, requested to be excused from the meeting for personal reasons. 411 MV Charter Commission - Minutes - continued (3) XI NEW BUSINESS 1. Motion made by Curt Schmidt and seconded by Dick Lykke that Duane McCarty be appointed to act as Liaison between the Charter Commission and Mounds View City Council. Motion carried unanimously. 2. Chairman, Bill Doty, suggested that the Commission appoint a Treasurer for the Commission, as the Commission is allocated $1500 annually for necessary expenses; such as, postage, printing, xeroxing, legal assistance, etc., for which accounting must be made. After much discussion, it was suggested that Ruth White act as Temporary Treasurer until such time as the office may become burdensome, in view of her other duties as Secretary. Position de- clined by Ruth White. Carol Ziebarth declined nomination. Surveying other members resulted in no acceptances. Thereupon, a motion was made by Duane McCarty and seconded by Walter Skiba that Ruth White be elected Temporary Treasurer of the Commission. Motion carried by majority vote. Ruth White abstained from voting, but did agree to act temporarily as Treasurer, in view of the fact that there were no other acceptances. 3. Neil Loeding indicated that material could be obtained from the City Admin- istrator regarding our present City Government, and suggested such material be obtained and copies made for all members of the sub-committee, "Present & Alternative Local Government Organization". The secretary was directed to obtain this material and have copies made to be given to the committee on December 13, 1978. 4. Chairman, Bill Doty, indicated that in the future all Charter Members may obtain a copy of the Minutes of meetings at City Hall in order to save postage expense, and alleviate an extra burden on the secretary. He noted that Minutes of City Council meetings are not mailed, but made available at City Hall prior to meetings. 5. Chairman, Bill Doty, advised that Secretary, Ruth White, as directed by the Commission, wrote a letter to Judge Hachey on November 23, 1978. Subject letter (copy attached) was read to the Commission by the chairman. 6. A copy of the Minnesota Statutes relating to Charter Commissions and Horne Rule Charters was given to the secretary with the request to have copies made for each. member of the Commission. • • • 5 MV Charter Commission - Minutes - continued (4) 411 7. Duane McCarty purchased from the League of Minnesota Cities the following documents and distributed to all members of the Commission: a) 100c.1 Home Rule Charter Commission Procedure b) 100a.7 Principles and Problems of Charter Making c) 100a.1 Advantages and Disadvantages of a Home Rule Charter d) 390e.7 Four General Types of Municipal Government Structure e) 390e.4 The Council-Manager and Strong Mayor-Council Plans of Government in Minnesota f) 390e.8 The Pros and Cons of the Council-Manager Plan g) 100a.5 A Model Charter - Comments on the Model Charter 8. Duane McCarty advised that Jean Miller would be willing to render clerial assistance to the Secretary, if necessary. 9. Chairman, Bill Doty, requested that Duane McCarty contact the City Council regarding obtaining financial funds to do business, in view of the fact that he is Liaison between the Commission and City Council. 10. Motion made by Dick Lykke and seconded by Duane McCarty that the meeting be adjourned. Motion carried unanimously. • Meeting adjourned at 11:05 P.M. Rut J ite, Secretary rw Attach.